homeowners association rules & regulations …copperstationhoa.com/rules-and-regs-2018-2.pdf ·...

Revised & Approved: February 8, 2018

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Copper Station Homeowners Association Rules & Regulations Handbook "House Rules" (Revised & Approved 02/08/2018) of 24

TABLE OF CONTENTS

1.0 INTRODUCTION TO CCR'S, BYLAWS & RULES ............................................... 4

1.1 CCR's, Bylaws and Rules ................................................................................ 4 1.2 Board of Directors ............................................................................................ 4 1.3 Windermere Management, Inc. ....................................................................... 5 1.4 General Meetings of Homeowners ................................................................. 5 1.5 Annual Association Garage Sale .................................................................... 5 1.6 Annual Summer Social .................................................................................... 5

2.0 RULES, REGULATIONS, AND RESTRICTIONS…………………………………....6

2.1 Good Citizenship .............................................................................................. 6 2.2 Common Areas / Parks / Playgrounds / Trails ............................................... 6 2.3 Parking .............................................................................................................. 6 2.4 Street Parking ................................................................................................... 7 2.5 Pets / Animals ................................................................................................... 8 2.6 Holiday Displays and Other Exterior Adornments ........................................ 9 2.7 Satellite Dishes ................................................................................................. 9

2.8 Solar………………………………………………………………………….…………9 2.9 Outside Storage ............................................................................................... 9 2.10 Garbage and Recycling Bins ........................................................................... 9 2.11 Signs………………………………………………………………………………….10 2.12 Exterior Modifications/Structures ................................................................. 10 2.13 Maintenance of Units ..................................................................................... 10

2.13.1 Home Exterior .......................................................................................... 10 2.13.2 Landscaping ............................................................................................ 11

2.14 Reporting Of Violations ................................................................................. 12 3.0 IMPOSITION OF FINES AND HEARING ............................................................ 13

3.1 Fine Schedule ................................................................................................. 13 3.2 Reasonability Of Fines .................................................................................. 13 3.3 Notice Of Violations ....................................................................................... 13 3.4 Subsequent Violations .................................................................................. 13 3.5 Payment .......................................................................................................... 14 3.6 Lien .................................................................................................................. 14 3.7 Not Exclusive Remedy ................................................................................... 14 3.8 Violation Appeals / Hearings ......................................................................... 14

4.0 ASSESSMENT & COLLECTION POLICY .......................................................... 15


4.1 When Assessments Are Due ......................................................................... 15 4.1.1 Regular Assessments ............................................................................. 15 4.1.2 Special Assessments .............................................................................. 15 4.1.3 Other Assessments ................................................................................. 15

4.2 Where to Send Payments .............................................................................. 15 4.2.1 By Direct Deposit ..................................................................................... 15 4.2.2 By Mail ...................................................................................................... 16

4.3 Notices ............................................................................................................ 16 4.4 Withholding Payment .................................................................................... 17 4.5 Late Payments ................................................................................................ 17

4.5.1 Late fees ................................................................................................... 17 4.5.2 Interest ...................................................................................................... 17 4.5.3 Returned Check Fees and Bank Charges .............................................. 17 4.5.4 Waiver of Charges ................................................................................... 17 4.5.5 Collection By Attorney Or Third Party Collection Agency ................... 17 4.5.6 After Referral ............................................................................................ 18

4.6 Crediting Late Payments ............................................................................... 18

5.0 LEASING OR RENTING OF LOTS / UNITS……………………………………….. 19 6.0 APPROVALS…………………………………………………………………………... 22 7.0 MODIFICATION REQUEST FORM.………………………………………………… 23 8.0 VIOLATION APPEAL FORM……………….………………………………………...24


1.0 INTRODUCTION TO CCR'S, BYLAWS & RULES 1.1 CCR's, Bylaws and Rules

1.1.1 The CCR's (Declaration of Covenants, Conditions & Restrictions) for the Association describe rules for the Homeowners and the Board of Directors that are intended to benefit the community as a whole. The purchase of property in Copper Station obligates the Homeowner to comply with the stipulations described in the CCR's, and subsequently, governing documents (House Rules, Design Guidelines, etc.) as determined by the CSHOA Board of Directors.

1.1.2 The Bylaws were adopted to describe the operation of the Association and the responsibilities of the Board of Directors for the corporation.

1.1.3 The "House Rules" (Copper Station Homeowners Association Rules & Regulations, hereafter referred to as the "Rules"), which are based on the CCR's and Bylaws, were adopted July 10, 2014 by the Board of Directors, following precedents and decisions made by the Board, to resolve situations which may frequently recur in our community. The Rules are written as a work in progress and are discussed, adapted and accepted by vote of the Board of Directors annually.

1.1.4 All homeowners, residents, tenants, and guests are subject to these Rules. It is the responsibility of the Homeowner(s) to notify residents, tenants and guests of these Rules. The Board of Directors and/or the Managing Agent will work to enforce these Rules and the Board of Directors shall hold Homeowners responsible for their actions and those of their residents/tenants/guests in violation of these Rules.

1.1.5 It is the legal responsibility of all Homeowners and individuals occupying a Unit/Lot who are not the legal Homeowner (hereafter referred to as "Occupants") to know and abide by the provisions of the CCR's, Bylaws, and these Rules.

1.1.6 Participation and cooperation of every Homeowner/Occupant is essential to our success in maintaining a desirable residential area.

1.2 Board of Directors 1.2.1 The Board consists of five (5) Directors, which can be filled by any

Homeowners in the community that is not delinquent in dues, fines or fees by more than 30 days. Vacant positions for Directors are filled by election during the Annual Homeowners’ Meeting. The initial election terms of office were 2 (two) years (3 positions) and 1 (one) year (2 positions) in order to distribute future vacancies. The term of office for all subsequent openings is two (2) years.

1.2.2 The Board meets monthly and works jointly to resolve issues, making decisions that benefit the community as a whole. Please consider


participating as a member of the Board when positions are open. It is a wonderful opportunity to learn firsthand about the operation of your Association. All Board officers will be happy to talk to you about their responsibilities and answer any questions that you have.

1.2.3 Homeowners and occupants are welcome and encouraged to attend the open bi-monthly Board meetings to observe the proceedings. While not being directly involved in Board business, an "open-floor" communication period is conducted for comments/questions prior to conclusion of the Board's public session.

1.3 Windermere Management Windermere Management, represented by Teresa Bosteter, is responsible for the overall financial management of the Association. She fields calls and letters from Homeowners, occupants, and contractors and is normally your contact for any questions or concerns. She regularly attends several bi-monthly Board meetings and always works with the Board of Directors to jointly reach decisions and resolve problems. She can be reached at 360-296-7355. The best method to report any non-emergency problem to Windermere Management is via email at [email protected].

1.4 General Meetings of Homeowners Copper Station holds one general/annual Homeowners meeting per year. Business items covered include a report of the previous year’s activities, budget status, the proposed budget for the new year as well as election of officer(s) to fill open position(s) on the Board of Directors. The Board strongly encourages all Homeowners to make every effort to attend this meeting: participation is necessary to the success of our community.

1.5 Annual Association Garage Sale Community garage sales are planned by the Board of Directors and held twice a year, in the spring and summer, usually in conjunction with our neighboring communities.

Individual garage sales, moving sales, rummage sales, etc., are not permitted at any other time than during this planned event, unless approved by the Board or in accordance with the rules and regulations adopted by the Board.

1.6 Annual Summer Social In summer, a picnic is held in a common area (usually, the "Green Park" encircled by Copper Way and 288th). The purpose of this event is to give everyone an opportunity to meet neighbors in the community. The date for this event is determined by the Board, and communicated to the Copper Station population well prior to the event.


2.0 RULES, REGULATIONS, AND RESTRICTIONS 2.1 Good Citizenship

2.1.1 Quiet hours will be between the hours of 10:00 PM and 8:00 AM. 2.1.2 No noxious or offensive activities shall be carried on, in or upon any

Unit/Lot, nor shall anything be done therein which may be or become an annoyance or nuisance to other Homeowners/Occupants.

2.1.3 Common areas are the responsibly of all Homeowners/Occupants, please do your part to keep our community looking the best it can.

2.1.4 No item(s) shall be left in front or side yards (unless behind a fence) that is/are unsightly for neighbors or passers-by (i.e.: children’s seasonal items (pools, toys) recreational items (bikes, roller blades, strollers, scooters).

2.2 Common Areas / Parks / Playgrounds / Trails 2.2.1 In consideration of your neighbors, please show appropriate respect in

behavior and language while in the common areas. 2.2.2 Parks, the “Green” park is on 288th, the “Blue” park is between 74th & 75th

and trails shall be open between the hours of 8:00 AM and dusk /sunset. 2.2.3 Playground equipment is intended for the safe enjoyment of Copper

Station's younger residents and their guests. Please show proper respect in your use of that equipment to prolong equipment lifespan, reduce additional Association costs for repairs/upkeep, and to allow the equipment to continue to provide enjoyment to Copper Station residents well into the future. Please advise the Board if repairs are needed.

2.2.4 Children allowed to go to the community park by themselves, are responsible to pick up after themselves. If a child is found littering or destroying property their parents will be held responsible.

2.2.5 NO motorized or electric vehicles are allowed on our trails or in our parks, with the sole exception of vehicles for transportation of handicap persons, or for park maintenance.

2.3 Parking 2.3.1 Commercial Vehicles: Commercial vehicles parked overnight on a

Unit/Lot shall be screened from view from any street. Commercial vehicles shall not be parked overnight on any street within the property. Passenger vehicles, pickup trucks, and vans or trucks with single rear axles and single rear tires shall not be considered commercial vehicles even if marked with business logos or signage.

2.3.2 Recreational Vehicles: Boats, campers, trailers and similar vehicles owned by a Homeowner/Occupant shall not be parked on a Unit/Lot for a


period in excess of forty-eight hours (loading/unloading) unless the part of the vehicle nearest to the street at the front of the house is even with or behind the front wall of the garage or house and behind a fence, or in the garage.

2.3.3 Visitor’s Recreational Vehicles: Visitors to a Homeowner/Occupant shall not park their recreational vehicle(s) in the street, but may park such vehicles in the driveway of a Unit/Lot for no more than fourteen consecutive days, and not more than a total of thirty days for all visitors to one Unit/Lot within any twelve-month period. Only one recreational vehicle for visitors shall be parked in the driveway at any one time.

2.3.4 Resident's "Regular" Vehicles (Daily Drivers): Resident's regular (non-commercial, non-RV) operable vehicles shall be parked (in order of precedence) in the resident's garage, on the resident's driveway, or on a builder installed or HOA approved driveway extension/overrun/apron. Parking in the street, in front of one's own residence, shall be a last resort, and is subject to all applicable municipal codes governing street parking. Driveway extensions shall be either builder installed, or HOA approved, directly adjacent to the existing driveway, and shall be paved or graveled, and maintained in accordance with community standards (clean and neat in appearance with no overgrowth, storage, excessive staining, etc.) and the standards set forth in the Copper Station Design Guidelines.

2.3.5 Right of way/sidewalks: No vehicles parked on a driveway may extend over the sidewalk and/or into the right-of-way.

2.3.6 Repairs/Inoperable Vehicles: No goods, equipment or vehicle (including buses or trailers of any description) shall be dismantled or repaired outside any building or residential Unit/Lot in view from any street, another Unit/Lot or Common Area. In addition, no Homeowner/Occupant shall permit any vehicle that is in a state of disrepair to remain parked in the street or in view from the street, another Unit/Lot or Common Area for a period in excess of forty-eight (48) hours. A vehicle that has not moved for a period of forty-eight (48) hours and is not operable in its then present condition shall be deemed to be in a state of disrepair. Vehicles shall be adequately maintained to ensure that leaking fluids from the vehicles will not occur on street or driveways.

2.3.7 Parking of any vehicle on grass, landscaping, or areas not expressly designed and installed for vehicle parking is not permissible at any time.

2.4 Street Parking 2.4.1 ALL street parking, resident or visitor, regardless of vehicle type is

governed by local municipal codes of the City of Stanwood, including:

• No parking within 15 feet of a fire hydrant.


• No parking within 20 feet of an intersection, crosswalk or pedestrian curb ramp.

• No parking within 5 feet of a driveway.

• No parking on the street to exceed 72 hours.

• RV’s or trailers not connected to their tow vehicles are NOT allowed to be left on city streets.

2.4.2 In addition, the following Copper Station restrictions apply in order to ensure appropriate access for emergency vehicles / personnel:

• No parking within 20 feet of the entrance islands (fire lane)

• No blocking of any driveway

• No blocking of any public right-of-way (sidewalks)

• No parking, resulting in blocked access to a mailbox. If this happens, the Postal Service will not deliver mail to that mailbox.

2.4.3 In the interest of safety, residents are strongly encouraged to not park vehicles directly across the street from other parked vehicles, keeping the roads open to 2-way traffic, and allowing for better navigational visibility, and accessibility for emergency vehicles.

2.5 Pets / Animals 2.5.1 No animals, other than dogs, cats, caged birds, tanked fish, and other

conventional small household pets, may be kept on any Unit/Lot. 2.5.2 No animals shall be kept in number and bred or maintained for

commercial purposes. 2.5.3 Pets shall be registered, licensed, and inoculated as required by the City

of Stanwood. All violations should be initially handled by Animal Control. 2.5.4 Homeowners/Occupants shall be responsible for the removal of their

animal’s waste wherever it is deposited within the property and common areas.

2.5.5 No animal shall be allowed to make an unreasonable amount of noise or become a nuisance inside or outside of the dwelling.

2.5.6 Animals shall not be allowed to run at large. Dogs shall be kept on a leash and all animals are to be confined when outside the dwelling. Cats shall be confined to the property owned or occupied by their owners, and shall not be allowed to freely traverse property lines.

2.5.7 Those pets which are permitted to roam free, or, in the sole discretion of the Board, make objectionable noise, endanger the health or safety of, or constitute a nuisance or inconvenience to the Homeowners/Occupants of


other Units/Lots, shall be removed on the Board's request. If the pet owner fails to honor such request, the Board may have the pet removed at the owner’s expense from the property.

2.5.8 If an investigation of the Board indicates animals are being kept in violation of the Rules, the Board shall give the Homeowner written notice of the violation. Such violations must be remedied within ten (10) days, or be subject to the fine schedule adopted by the Board.

2.6 Holiday Displays and Other Exterior Adornments 2.6.1 All holiday displays, lights, decorations, and mounting fixtures/devices

must be removed within one month of the end of the pertinent holiday. No displays, lights or decorations may be installed earlier than six weeks before the pertinent holiday.

2.6.2 Any seasonal or year-round exterior decorations, displays or adornments that appear out of character with the general aesthetics and quality of the community are prohibited unless approved by the Design Review Committee (DRC).

2.7 Satellite Dishes Satellite Dishes are permitted, but must be meet the requirements specified in the Copper Station Design Guidelines, and will require approval by the DRC prior to installation. Dishes installed after June 2014 not meeting these requirements will be noted as a violation of the Rules, and shall be relocated appropriately.

2.8 Solar Residential solar panels and mounting systems are permitted, but must meet the requirements specified in the Copper Station Design Guideline, and will require approval by the DRC prior to installation.

2.9 Outside Storage Storage of items outside (in front) of a Homeowner’s/Occupant's dwelling is not permitted. This includes but is not limited to portable play equipment, toys, barbecues, lawn chairs, temporary storage bins or any other item that is normally stored. Such items shall be stored within the Homeowner’s/ Occupant's dwelling, enclosed garage, or behind the fence and out of site from street view.

2.10 Garbage and Recycling Bins Garbage and recycling containers shall be stored out of sight from street view (in a location not visible from the street), except on the day of collection. Placement of containers in the street for pick-up on the night prior to collection day is acceptable.


2.11 Signs Solicitations, posters, notices, etc., are not allowed on mail boxes, sign posts, street lights, or any public common area.

2.12 Exterior Modifications/Structures Modification to the interior of screen porches, patios and similar portions of the Home visible from outside the structure and modifications to enclose garages as living space shall be subject to approval by the Board. Any proposed exterior modification to the home or property or the addition of any structure needs to be submitted to the Board or “Design Review Committee” for approval.

2.13 Maintenance of Units Each Homeowner/Occupant (as applicable) shall maintain the Homeowner’s Unit/Lot and all landscaping and improvements comprising the Unit/Lot in a manner consistent with Governing Documents, the Community-wide Standard and all applicable covenants, unless such maintenance responsibility is otherwise assumed by or assigned to the Association pursuant to any Supplemental Declaration. The following is intended to establish the Community-wide Standard in order to maintain consistent exterior and landscaping throughout the community.

2.13.1 Home Exterior Each Homeowner is responsible for maintaining the exterior of their home, including fencing, or any other structures as approved by the Board or the Design Review Committee. Any proposed exterior modification to the home or property or the addition of any structure needs to be submitted to the Board or Design Review Committee for approval. Please refer to the Copper Station Design Guidelines or the Governing Documents for more information. The following exterior standards shall apply:

2.13.1.1 Exterior paint will diminish and fade over time. Each Homeowner will be responsible for restoring the exterior finish of the home when notably worn/aged, or when directed by the Board.

2.13.1.2 The composition roof has a certain life expectancy and will ultimately require replacement. Maintenance to prolong the life of the roof includes cleaning gutters, killing moss, and clearing off leaves from the roof. Each Homeowner will be responsible for restoring the composition roof when it becomes unserviceable, unsightly, or when directed by the Board.

2.13.1.3 Gutters shall be maintained and cleaned, both the trough and exterior, frequently to prevent damage. Damaged gutters and downspouts shall be replaced.


2.13.1.4 Fences shall be maintained and fence boards replaced when damaged. Fences that are stained shall be re-stained as necessary to present a uniform appearance as well as to protect the wood.

2.13.1.5 Windows and screens shall be cleaned regularly to prevent buildup. 2.13.1.6 Exterior lighting shall be white. No colored lighting is allowed, except

during holiday events, when applicable colored bulbs may be used (Rule 2.6 governing Holiday Displays applies).

2.13.1.7 Board or Design Review Committee approved exterior improvements otherwise not listed here shall be maintained.

2.13.1.8 The Board reserves the right to impose additional standards as necessary to meet the Community-wide Standard.

2.13.2 Landscaping Each Homeowner/Occupant is responsible for maintaining and irrigating the landscaping within that portion of any adjacent common areas or public right-of-way lying between the Unit/Lot boundary and any wall, fence, curb or water’s edge located on the common areas or public right-of-way adjacent to the Unit/Lot boundary, provided, there shall be no right to remove trees, shrubs or similar vegetation from this area without prior approval. Maintenance of landscaping is subject to periodic review of the Association’s Management Company and/or the Board. The following landscape standards shall apply:

2.13.2.1 Lawns shall be kept mowed. Homeowners/Occupants are encouraged to maintain a healthy lawn. Lawn clippings shall be collected, mulched or removed so as not to accumulate. The Board reserves the right to require a Homeowner to replace a lawn that no longer meets the Community-wide Standard.

2.13.2.2 Trees, shrubs or similar vegetation shall be kept trimmed. 2.13.2.3 Trees, shrubs or similar vegetation shall be removed from their

nursery containers and planted in the ground or in landscape pots. 2.13.2.4 Weeds shall be kept to a minimum. 2.13.2.5 Gravel strips shall be kept weed free. Maintaining gravel within such

strips is required. 2.13.2.6 Maintaining bark mulch is encouraged. 2.13.2.7 Edging and trimming along hard surfaces and fence lines is

encouraged. 2.13.2.8 Sidewalks and driveways shall be swept and kept clean. 2.13.2.9 The Board reserves the right to impose additional standards as

necessary to meet the Community-wide Standard.


2.14 Reporting of Violations Violations of the Rules, Regulations, and Restrictions should be addressed at the lowest level possible before escalating. It is strongly recommended that if an occupant observes a violation and desires to address the situation, they start with simply having a neighborly discussion with the occupant presenting the perceived violation. If unable (or undesired) to solve violation issues on a person-to-person basis, municipal related issues (e.g., illegal/unsafe street parking, loose animals, vandalism, and noise complaints) should be addressed with the local municipal authorities, such as the City of Stanwood, Stanwood Public Works, Stanwood Police Department or Animal Control, etc.. Unresolved or repeating violations may be brought to the attention of our property management company, Windermere Management (see paragraph 1.3 for contact information) and the Board via our website. However, you may be referred to the above listed resources as they fall within the City of Stanwood’s scope of enforcement.


3.0 IMPOSITION OF FINES AND HEARING 3.1 Fine Schedule

The Board of Directors may impose on any Unit/Lot owner and/or tenant or other person residing in a Unit/Lot such fines for violation of the Declaration, the Bylaws of the Association, any rule or regulation adopted pursuant to the Declaration or the Bylaws, or of any decision of the Board made pursuant to such documents, as it deems reasonably necessary to cure such violation. Except for emergencies, fines shall be in accordance with the following schedule:

Violation Fine First (1st) Violation Written Notice

Second (2nd) Violation $25.00

Third (3rd) Violation $50.00

Fourth (4th) And Subsequent Violations $100.00 Each

3.2 Reasonability of Fines

Fines shall be reasonable. In emergencies, the Board may impose fines which are more or less than the fines set forth in the above schedule. Fines may be imposed due to a violation by the tenants or any other person residing in a Unit/Lot, and shall be the responsibility of the Unit/Lot owner.

3.3 Notice of Violations The Board shall give written/email notice to a Unit/Lot owner of any violation. The notice shall state the nature of the violation, the amount of the fine and shall include a copy of, or a written quotation from the section of the Association's rules and regulations regarding imposition of fines. Failure to include a copy of the rules and regulations shall not invalidate the fine.

3.4 Subsequent Violations Failure to cure a violation within 25 days of initial written notice shall be deemed to be an additional violation, and subsequent additional violations shall accrue for each 10 day period thereafter during which the violation is not cured. No additional notice shall be required to impose additional fines based on the failure to cure the initial violation. Any violations (similar in nature) within 12 months of a prior violation, whether or not related to the prior violation, shall be deemed an additional violation for purposes of the fine schedule.


3.5 Payment Fines shall be paid within 15 days of the date written notice of the fine is delivered to the affected Unit/Lot owner.

3.6 Lien Any fines imposed pursuant to these Rules and Regulations shall be a lien against an owner's Unit/Lot.

3.7 Not Exclusive Remedy The imposition of a fine by the Board shall not limit the Association's right to pursue any other remedy permitted by the Declaration, Bylaws or applicable law for the violation.

3.8 Violation Appeals / Hearings Alleged violators shall be entitled, upon written request (within 10 working days of receipt of a Notice of Violation), to a hearing before the Board of Directors or their designated committee to contest the violation, the fine, or both. Hearings will be conducted by executive (closed) session. At such hearing, the alleged violator shall have the right to be represented by legal counsel (at their own expense) and to have a reasonable amount of time (up to 30 calendar days from receipt of the Notice of Violation) to produce any statement, evidence, and witnesses on their behalf. The minutes of the hearing shall contain a written statement of the results of the hearing and the fine, if any, that is imposed. The Association is not required to provide such notice and opportunity to be heard for recurring or continuing violations unless no fewer than three (3) months have passed from the time of the previous violation. Fines for the violation being appealed, and subsequent additional notices/fines for the same violation(s) accrued during the appeals process will be held in abeyance until the appeal is resolved. At that time, if the violation is found to be valid and is upheld, all fines for that violation, including the original and those accrued for the same violation during the appeal of the original, shall be payable in full. If the alleged violation is found to be invalid and is subsequently dismissed, all fines for that alleged violation, including the original and those accrued for the same alleged violation during the appeal of the original, shall also be dismissed.


4.0 ASSESSMENT & COLLECTION POLICY The board has adopted the following policy to ensure that assessments are imposed and collected in a fair, systematic and impartial manner. This Assessment Payment and Collection Policy affirms how important it is that all owners timely pay their assessments and plainly states the serious consequences a unit owner will experience in the event of a delinquency. This Policy was established with the assistance of our lawyer. It establishes a fair and effective way to promote regular payment of assessments, protect the Association's financial position and properly carry out its responsibilities to all owners. The term "assessments” refers to any and all amounts a unit owner must pay to the Association. Among the charges, it includes are regular assessments, special assessments, administrative fees, rules violation fines, late fees, collection costs and any other fees, interest, or charges imposed under the condominium governing documents and this policy.

4.1 When Assessments Are Due 4.1.1 Regular Assessments

Regular monthly assessments are due on the first day of each quarter of the fiscal year (January, April, July, and October). For billing, the Association will mail the owner a “Billing Statement”. However, all owners must pay their regular assessment on the first day of the quarter even if they have not received a billing statement.

4.1.2 Special Assessments Special assessments are due on the date stated in the notice of the special assessments, and if no date is stated, then within 10 days following delivery of the notice stating the unit owners' obligation to pay.

4.1.3 Other Assessments All other assessments, including but not limited to fees, fines and charges, are due on the date stated in the notice of the assessments, and if no date is stated, then within 10 days following delivery of the notice stating the unit owners' obligation to pay.

4.2 Where to Send Payments All checks for assessments should be made payable to Copper Station Homeowners Association, unless the owner is instructed otherwise by the Board, the Association's attorney or the Association's collection agency.

4.2.1 To Pay Online via Windermere’s Website The preferred method to pay assessments is by automatic quarterly or monthly if preferred direct electronic deposit. (Dues are quarterly, but


you can pay monthly if that works best for your budget). Please login to Windermere’s Community Association Management website at https://owner.topssoft.com/WindermereMgmt/Account/Login . You will be asked to enter your username and password. Your username should have arrived by email or mail after completing an Owner/Tenant information sheet form. (This form can be found at our website www.CopperStationHOA.com . Please email the from back to [email protected] ). Once provided your username, login, at the bottom of the page you will see a blue and white plus sign. Click the link and the page titled Actions will appear. You will see a “Send A Message” link and “Pay Now” link. Click Pay Now and you will be redirected into a secured website called PayLease. PayLease is contracted to take payments only. Choose the “New Users Registration” link. The account number is 91-your lot number@85 . You’ll be asked to register with PayLease and then you will have full access to your payment options and history. You may set up automatic withdrawals from your checking account, credit or debit card or a onetime payment. It is the owner's responsibility to ensure that ACH payments or other automatic electronic payments are properly established and are being timely paid. Assessments which are not paid on time because of an error or other reason related to the direct deposit are delinquent. Owners may also arrange for one-time direct debits through the Community Association Bank. Any owner may contact the management company for additional information about this option.

4.2.2 By Mail If owners opt not to pay online, they may also pay assessments by paper checks mailed through the postal service or via their banks “Bill Pay” system. Checks may take several days to process through the mail system, please account for this time so your payments aren’t late. Mail checks to the address below:

Copper Station Homeowners c/o Windermere Management

541 W. Bakerview Rd. Bellingham, WA 98226

4.3 Notices Unless otherwise required by law, all notices will be sent by email or first-class mail with postage prepaid, to the unit owner's email account or address as shown in the Association's books and records on the date the notice goes out. Please keep our records current by re-submitting Owner/Tenant Forms with current information.


4.4 Withholding Payment Assessments are due on the date set forth in Paragraph 4.1, above, even if an owner disputes his or her obligation to pay. Washington law does not allow owners to withhold timely payment of an assessment for any reason. Any disputes regarding assessments must be submitted in writing to the Board.

4.5 Late Payments If an owner does not pay any assessment in full on or before its due date, that assessment is delinquent. Once an assessment is delinquent, the Board may, in its discretion, take any or all of the following actions:

4.5.1 Late fees Impose a late fee of $25.00 for each assessment which is not paid in full on or before the 32th day after it becomes due. The late fee compensates the Association for its time, inconvenience and overhead in collecting the late payment.

4.5.2 Interest Charge interest at 12% percent annually from the original due date until the date of payment for any delinquent assessment.

4.5.3 Returned Check Fees and Bank Charges In addition to any late fee that may be applicable, for each check to the Association that is returned by a bank for non-sufficient funds NSF (a "bounced check") or any other reason, impose the following charges: An administrative processing fee in the amount of $35.00; and Any related bank charges that the Association incurs because of the returned check.

4.5.4 Waiver of Charges Compromise or waive late fees, interest and/or other charges, in an appropriate circumstance. All charges are assessments.

4.5.5 Collection by Attorney or Third Party Collection Agency Refer a delinquent account to an attorney or a licensed and bonded collection agent for further action to collect the assessments. Typically, delinquent accounts will be referred to an attorney or a licensed and bonded collection agent after the balance due exceeds $500. Following referral, the attorney or collection agency is hereby authorized to do any or all of the following:

• Obtain investigative consumer credit reports on an individual owner(s) for purposes of assisting in collecting the delinquent


assessments. Any information gained by the attorney or collection agency must be kept confidential to the extent permitted by law.

• Report the status of the owner's account to the national credit bureaus.

• Record a Notice of Claim of Lien against the unit in the County's official real property records in accordance with state law and the Association's governing documents;

• File a personal lawsuit against the unit owner to collect the amount owed;

• Foreclose on the unit;

• Enter into a payment plan with the owner; or

• Take any and all other appropriate legal actions. 4.5.6 After Referral

After an account is referred to an attorney or a collection agency, the delinquent owner must communicate solely with the attorney or the collection agency, respectively, until the account is paid in full or until otherwise directed by the Board or the attorney or collection agency. The delinquent unit owner shall be responsible for all of the Association's attorney's fees, collection agency fees and costs of collection. These charges are assessments.

4.6 Crediting Late Payments All delinquent accounts remain delinquent until paid in full. No partial payments will waive the Association's right to pursue full payment and/or to enforce the provisions of this policy. The Association will apply partial payments to the outstanding balance in the following order:

1. Regular assessments, with payment being applied to the oldest balance first;

2. Special assessments; 3. Late fees; 4. Interest; 5. Fines 6. Liens; 7. Costs of collection, including but not limited to attorney's fees

and costs.


5.0 Leasing or Renting of Lots / Units There are several important items that every investor-owner should consider in

leasing or renting their unit. These items not only help insure the success of the owner-tenant relationship, but also contribute to the successful operation of the Association to which the investor-owner is a member.

ALL OWNERS MUST: 5.1 Notify the Association's Board of Directors or managing agent of all

current renters/leasers of their lot/unit. This notification should only include the names of each renter/leaser, their phone numbers and email addresses.

5.2 All leases must be in conformance with, and make specific reference to,

the legal documents of the Association. The property owner is ultimately responsible for their tenants to abide by all provisions and restrictions imposed by the Association's legal documents, whether they reside in the unit or not. If a tenant violates the documents or rules and regulations, the owner shall also be held responsible.

5.3 All tenants must be given a current copy of Rules and Regulations and

Design Guidelines that have been adopted by the Association's Board of Directors. Tenants should be informed that this information is being provided to them because they are a part of the Association by virtue of their residency and are obligated to obey the provisions of the documents.

5.4 All tenants should be advised of the operational structure of the

Association, that a portion of their rent is likely used to pay the monthly Association assessment on the unit and what that assessment is used for. All tenants must sign a lease rider acknowledging receipt of copies of the current Rules and Regulations and Design Guidelines.

5.5 Increasingly, many Association boards are encouraging tenants to

participate on the committee structure of the association. Even though the tenant has no vote on Association matters, by virtue of their residence they are a part of the community and may be allowed and encouraged to participate in the Association's activities.

5.6 The lot/unit owner is absolutely obligated to pay all of the fine or fees

related to the Association; since they are a covenant running with the land, all special assessments of the Association; increase in taxes or charges imposed by the Association. All fines, costs and legal fees will be charged to the lot/unit owner.


5.7 Non-Compliance. The Board reserves the right to prohibit a tenant from

occupying a unit until the owner complies with all leasing requirements. The Board reserves the right to initiate legal proceedings against the tenant and/or the owner for breach of any of the rules.


5.6 COPPER STATION HOMEOWNER’S ASSOCIATION RIDER TO LEASE This Rider is added to the attached lease in accordance with the Rules and Regulations of COPPER STATION HOMEOWNER’S ASSOCIATION. By this Rider, the undersigned parties to said lease expressly acknowledge that, as required by RCW64.38.020, every lease and the parties thereto, shall be subject in all respects to the provisions of said Declaration as well as the By-Laws and Rules and Regulations of the Association, and any failure by the lessee to comply with the terms thereof shall be a default under the lease. The Board of Directors of COPPER STATION HOMEOWNER’S ASSOCIATION (the "Board"), shall be a shall be entitled to pursue all legal and equitable remedies available to either party under the lease in the event of any default. No rights of the Board shall be deemed to have been waived or abrogated by reason of any previous failure to enforce the same. NOTE: A signed and completed copy of this Rider must be given to the aforesaid Board or community manager agent for its files in accordance with the Rules and Regulations of the Association prior to move-in. Please complete the following for the Association's use only and email to [email protected] .

Lessor, Landlord, Rental Agency Information: ________________________________ / ___________________________________ Lessor / Landlord Print Full Name & Title Lessor (Landlord) Signature Date ______________________________________________________________________ Lessor / Landlord / Rental Agency Address ______________________________________________________________________ Lessor Email Address Phone Number(s)

Tenant Information:

________________________________ / __________________________________ Lessee (Tenant #1) Print Full Name Lessee (Tenant #2) Print Full Name ________________________________ / __________________________________ Tenant #1 Cell Phone Tenant #2 Cell Phone ________________________________ / __________________________________ Tenant #1 Email Address Tenant #2 Email Address ______________________________________________________________________ Rental Address / Lot # City, State and Zip code Rules and Regulations provided to Tenants on this date: ________________________ I(WE), THE UNDERSIGNED TENANT(S), CERTIFY THAT THE ABOVE INFORMATION IS TRUE AND CORRECT. I(WE) FURTHER CERTIFY THAT I(WE) HAVE READ ALL THE INFORMATION CONTAINED IN THIS DOCUMENT, INCLUDING THE NOTICES CONCERNING MY(OUR) RIGHTS AND OBLIGATIONS. ______________________________ / __________________________________ Signature of Tenant #1 Date Signature of Tenant #2 Date


6.0 APPROVALS

This document, the Copper Station Homeowners Association Rules & Regulations Handbook, and its contents, was adopted and unanimously approved by the Copper Station Homeowners Association Board of Directors, on February 8th, 2018.

Tori Foley President Melissa Girard Vice President Kim Kunz Secretary Gabe Meekins Treasurer Kassie Stivala At-Large Member


Copper Station HOA Architectural, Landscaping, and Exterior Modification

Request Form Your name(s)__________________________________________ Lot #___________ Address_______________________________________________________________ Phone #_____________________Email_____________________________________ In accordance with the Copper Station HOA’s rules and regulations, I/we request approval to make the following changes, alterations, renovations, additions or removals to my property: Please attach a detailed birds-eye-view sketch, photograph or blueprint of the plans, showing the representation of your lot property lines, residence and the location and dimensions of the work requested in feet and the colors to be used. ________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

I/we acknowledge, that I/we will be responsible for complying with all applicable federal, state, county, city and local laws, codes, set-backs, regulations and requirements in connections with this work. I/we understand that I/we are responsible for complying with all Copper Station HOA governing documents and this does not alter any other provision of the governing documents. I/we understand and agree that the Copper Station HOA, Board of Directors or designee have no responsibility with respect to such compliance, however I/we can be fined for failure to comply. I/we also understand that all work must be completed within 6 months of approval; if further time is required it must be approved by the Board prior to expiration. Date______________Signature(s)__________________________________________ Scan & Email to [email protected] and [email protected] or mail to Windermere Management 541 W Bakerview Rd Bellingham, WA 98226 or fax 360-733-7969

______________________________________________________________________ Date Received ____________Date Reviewed___________Decision Date___________ Not Approved ____ Approved ____ Approved with Modifications___________________

______________________________________________________________________ _____________________________________________________________________.


Copper Station Homeowners Association Appeal / Contest of Violation

Name(s): __________________________________________________________

Phone(s): __________________________________________________________

Email: __________________________________________________________

Address/Lot #: ______________________________________________________

Violation Cited: ______________________________________________________

Reason for appeal: ___________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

____________________________________

____________________________________.

Please submit this form by an option below:

Email: [email protected]

and Cc [email protected]

Fax: 360-733-7969 Mail: Copper Station HOA 541 W. Bakerview Rd. Bellingham, WA 98226

For Office Use Only

Board Reviewed Appeal

Appeal Granted

Appeal Denied

Fine Waived

Fine Stands

__________________________