homeland security planning for campus executives
TRANSCRIPT
Homeland Security Planning for Campus Executives
Module Title Time
1 Workshop Introduction, Administration, and Pre-Assessment
35 min.
2 Introduction to Homeland Security 35 min.
3 Crisis Preparedness Planning for Higher Education Institutions
35 min.
4 Training, Equipping, and Exercising for Campus Preparedness
45 min.
5 Communications Planning and Implementation 30 min.
6 Lessons Learned 25 min.
7 Workshop Summary, Post-Assessment, and Evaluation 15 min.
Total Time≈ 3 hours40 min.
Workshop Agenda
Homeland Security Planning for Campus Executives
Activity - Icebreaker
• Instructor and facilitator introductions
• Site introductions College/University name Expectations of the workshop
Activity - Icebreaker
Homeland Security Planning for Campus Executives
Pre-Assessment (15 minutes)
• You will now take the pre-assessment that will be administered by each site facilitator.
Pre-Assessment
Homeland Security Planning for Campus Executives
Module 1Workshop Introduction, Administration,
and Pre-Assessment
• Homeland Security• Relevance to Higher Education• Workshop Main Goals and
Components• Workshop Schedule and
Administrative Requirements• Module Summary
Homeland Security Planning for Campus Executives
Department of Homeland Security
Homeland Security Act of 2002 Established the Department of
Homeland Security with these missions:
• Prevent terrorist attacks• Reduce vulnerability• Minimize damage• Assist in recovery
1.1.1
Homeland Security Planning for Campus Executives
Vision of Homeland Security
“We must lay out a vision of homeland security that is sustainable over the long run – a vision that balances durable and comprehensive security with the American way of life; the values we cherish and the uninterrupted flow of lawful commerce across our borders.”
Secretary of Homeland Security Michael Chertoff April 2005
1.1.2
Homeland Security Planning for Campus Executives
Risk Management
• Threat
• Vulnerability
• Consequence
1.1.3
Homeland Security Planning for Campus Executives
Relevance to Higher Education
• 4,000 higher education institutions in U.S.
• Over 15 million students
• Several million faculty, staff, and visitors
1.2.1.A
Homeland Security Planning for Campus Executives
Relevance to Higher Education
• Large entertainment venues
• Critical national research facilities
• Nuclear and biological materials
• Animal and environmental concerns
1.2.1.B
Homeland Security Planning for Campus Executives
Activity - Discussion
• Every campus has a number of vulnerable targets that need to be considered when preparing an emergency management plan.
1.2.1 Activity - Discussion
Homeland Security Planning for Campus Executives
Discussion Questions
1. What are specific issues and concerns related to Homeland Security on your campus?
1.2.1 Activity - Questions
Homeland Security Planning for Campus Executives
Discussion Answers
1. Specific issues and concerns on a typical campus:
• Open access areas• Arenas and stadiums• Chemical research labs• Hazardous materials areas• Area containing sensitive information• President and executive offices• Student housing
1.2.1 Activity - Answers
Homeland Security Planning for Campus Executives
Workshop Goals
• Improve planning and preparedness capabilities of higher education institutions
• Help campus executive leadership understand principles of campus incident readiness
• Provide leadership with examples, tools, and resources for Homeland Security strategies
1.3.1
Homeland Security Planning for Campus Executives
Module 1 Summary
• The Department of Homeland Security works to prevent terrorist attacks, reduce vulnerabilities, minimize damage, and aid in recovery operations.
• National preparedness represents a continuous effort to develop procedures, policies, and training to maximize capabilities to prevent and respond to domestic incidents.
• Homeland protection procedures should become a normal part of everyday campus life.
1.4.1.A
Homeland Security Planning for Campus Executives
Module 1 Summary
• Risk management principles can guide the decision-making process in developing plans and allocating resources in a way that balances security and freedom.
• Higher education institutions must become involved in Homeland Security planning at institutional, regional, and national levels.
1.4.1.B
Homeland Security Planning for Campus Executives
Module 2Introduction to Homeland Security
• National Strategy for Homeland Security
• Local, Regional, State, and Federal Government Roles in Homeland Security
• Module Summary
Homeland Security Planning for Campus Executives
Department of Homeland Security Directorates
• Directorate for Preparedness• Science and Technology Directorate• Management Directorate • Office of Policy Directorate• Federal Emergency Management
(FEMA) Directorate
Effective as of 02/02/2007
2.1.1
Homeland Security Planning for Campus Executives
LocalLocalResponseResponse
StateStateResponse or SupportResponse or Support
FederalFederalResponse or SupportResponse or Support
FederalFederalResponse or SupportResponse or Support
Incident
KnowledgeKnowledgeKnowledgeKnowledge
AbilitiesAbilitiesAbilitiesAbilities
National Response Plan (NRP)
National Incident Management System (NIMS)Aligns command, control, organization structure, terminology, communication protocols, and resources for all events
ResourcesResourcesResourcesResources
National Response Plan (NRP)Integrates and applies federal resources, knowledge, and abilities before, during, and after Incidents of National Significance
2.1.2
Homeland Security Planning for Campus Executives
Six Components of the National Incident Management System (NIMS)
Command and Management
Command and Management PreparednessPreparedness Resource ManagementResource Management
Supporting TechnologiesSupporting TechnologiesCommunications and Information Management
Communications and Information Management
Management andMaintenance of NIMS
Management andMaintenance of NIMS
2.1.3
Homeland Security Planning for Campus Executives
Activity - Discussion
• The National Response Plan is an all-hazards plan.
• An all-hazards approach includes identifying and planning for the similar effects that occur across the range of potential hazards.
2.1.3 Activity - Discussion
Homeland Security Planning for Campus Executives
Discussion Questions
1. Why is an all-hazards approach necessary?
2. What purpose do the National Response Plan (NRP) and the National Incident Management System (NIMS) serve for higher education institutions?
2.1.3 Activity - Questions
Homeland Security Planning for Campus Executives
Discussion Answers
1. An all-hazards approach is necessary to manage domestic incidents.
2. Higher education institutions must use national plans as a basis to develop internal systems to match their needs and to interface with other agencies in a consistent manner.
2.1.3 Activity - Answers
Homeland Security Planning for Campus Executives
Homeland Security Presidential Directive(HSPD)-8 in Context
Relevant as of 03/08/06
2.1.4
Homeland Security Planning for Campus Executives
Incident Command System (ICS)• ICS is a component of NIMS and is a management
system designed to integrate resources from numerous organizations into a single response structure using common terminology and processes
• Use the FEMA PowerPoint Presentation on the CD-ROM called State & Local Partners Training
• Incident management activities organized under four functions:
OperationsOperations
CommandCommand
PlanningPlanning LogisticsLogistics FinanceFinance
2.2.1
Homeland Security Planning for Campus Executives
Unified Command System (UCS)
• System that coordinates local, state, federal, tribal, and non-governmental entities with overlapping jurisdiction and incident management responsibilities
• The key here is jurisdictional responsibility overlap
• Roles change as incidents evolve• Command is given to the lead agency• One incident commander
2.2.2
Homeland Security Planning for Campus Executives
Roles, Positions, and Responsibilities
Position Responsibilities
Campus
Campus Executive Leaders • Provide leadership in campus emergency response activities
• Initiate emergency response plan (ERP)
• Consult and coordinate with off-campus emergency response leaders
Campus Public Safety Officers
Crisis Management Team
Local
Law Enforcement • Criminal investigations• Perimeter and patrol services• Search and rescue• Support personnel, equipment, and
supplies• Specialized resources• Recovery assistance• Emergency communications• Public information communications
Fire Department / HazMat
Emergency Medical Services (EMS)
Emergency Preparedness Office
Medical Examiner
Public Works Office
Press Secretary / Public Affairs
City / County Attorney
2.2.3.A
Homeland Security Planning for Campus Executives
Position Responsibilities
State and Regional
National Guard / Civil Support Team (CST) • Support Personnel, Equipment, and
Supplies• Specialized Resources• Field Assessment• Declarations of Emergency• Federal Assistance Requests
HazMat Personnel
Aviation Support
State Emergency Management Agencies
Governor and Staff
Federal
Federal Bureau of Investigation (FBI)• Leading the Criminal Investigation
(in certain circumstances)• Federal Recovery Assistance• Support and Specialized Resources• Armed Forces Support
Federal Emergency Management Agency (FEMA)
Centers for Disease Control (CDC)
Army/Navy/Air Force/Marines
Roles, Positions, and Responsibilities
2.2.3.B
Homeland Security Planning for Campus Executives
Response Relationships
FederalFederalStateState
RegionalRegional
LocalLocal
CampusCampusResourcesResources
2.2.4
Homeland Security Planning for Campus Executives
Module 2 Summary
• The NRP is an all-discipline, all-hazards plan for managing domestic incidents.
• NIMS provides a consistent nationwide template to enable all government, private sector, and nongovernmental organizations to work together during domestic incidents.
2.3.1.A
Homeland Security Planning for Campus Executives
Module 2 Summary
• HSPDs provide the foundation for Homeland Security operations.
• Institutions should apply ICS to enable integration with other agencies under a UCS.
• Campus and local entities will handle the initial response.
2.3.1.B
Homeland Security Planning for Campus Executives
Module 3Crisis Preparedness Planning for
Higher Education Institutions
• Planning and Management Issues• Concepts of Prevention, Detection,
Deterrence, Response, and Recovery• Threat and Vulnerability Assessments• Planning Tools and Checklists• Module Summary
Homeland Security Planning for Campus Executives
All-Hazards Response Plan
• An approach that coordinates prevention of, preparedness for, response to, and recovery from terrorism, major natural disasters, and other emergencies
• Addresses preparedness and relationships
• Requires decision-making authority in planning session
• Addresses training• Must be feasible and flexible
3.1.1
Homeland Security Planning for Campus Executives
EvaluationAnd Revision
EvaluationAnd Revision
Training,Equipping, and
Exercises
Training,Equipping, and
Exercises
ProtectiveMeasuresProtectiveMeasures
Threat andVulnerabilityAssessments
Threat andVulnerabilityAssessments
Establish and Strengthen
Relationships
Establish and Strengthen
Relationships
ResponsePlanning
ResponsePlanning
Response Planning Process
3.2.1
Homeland Security Planning for Campus Executives
Relationship Development
• Collaboration with supporting agencies
• Input from various sources within the campus community
• Incident management provisions
3.2.2
Homeland Security Planning for Campus Executives
Threat and Vulnerability Assessments
VulnerabilityVulnerability ThreatThreat
Identify Potential Threat Elements (PTEs) and suspicious activities on or near campus
Identify Potential Threat Elements (PTEs) and suspicious activities on or near campus
Determine goals, motives, and objectives of PTEsDetermine goals, motives, and objectives of PTEs
Review previous attacksReview previous attacks
Evaluate and rank potential targetsEvaluate and rank potential targets
Determine actions necessary to reduce vulnerabilityDetermine actions necessary to reduce vulnerability
Increase awareness of existing hazardsIncrease awareness of existing hazards
3.3.1
Homeland Security Planning for Campus Executives
Critical Vulnerabilities
• Open access areas• Access by vehicles• Building systems• Security for hazardous
materials• Security for sensitive
information• Large gatherings of people
Photo Credit: NASA
3.3.2
Homeland Security Planning for Campus Executives
Elements of Campus Preparedness
• Prevention
• Detection
• Deterrence
• Response
• Recovery
3.4.1
Homeland Security Planning for Campus Executives
Activity - Discussion
• Institutions of higher education need to be prepared for a variety of incidents that could take place on their campuses.
3.4.1 Activity - Discussion
Homeland Security Planning for Campus Executives
Discussion Questions
• What are some of the critical tasks associated with elements of campus preparedness (prevention, detection, deterrence, and recovery) and what should you do as a campus executive?
3.4.1 Activity - Questions
Homeland Security Planning for Campus Executives
Discussion Answers
• Prevention Anticipate possible emergency events
and take actions to lessen the probability that such events occur
• Detection Early detection of potentially hazardous
events and other disasters may prevent them from occurring at all
3.4.1 Activity – Answers A
Homeland Security Planning for Campus Executives
• Deterrence Perform risk assessments in order to
harden possible targets through heightened awareness and communication
• Recovery Reestablish essential services,
coordinate actions with local, state, and federal authorities, etc.
3.4.1 Activity – Answers B
Discussion Answers
Homeland Security Planning for Campus Executives
Planning Tools(PDF files available on accompanying CD-ROM)
Campus Preparedness
Assessment Manual
Building a Disaster-Resistant University
Primer to Design Safe School Projects in Case
of Terrorist Attacks
3.5.1
Homeland Security Planning for Campus Executives
Module 3 Summary• All-hazards response plans should be
realistic, flexible, and specific to the school and its needs.
• Collaboration and communication with supporting agencies and various resources on and around the campus are necessary to establish relationships as part of the response planning process.
• Threat and vulnerability assessments help identify potential weaknesses on a campus and need periodic updating.
3.6.1.A
Homeland Security Planning for Campus Executives
Module 3 Summary• Campus public safety officials play key
roles in prevention, detection, deterrence, response, and recovery.
• A variety of planning tools are available to assist campus security personnel with developing emergency response plans.
3.6.1.B
Homeland Security Planning for Campus Executives
Module 4Training, Equipping, and Exercises
for Campus Preparedness
• Who Needs Trained to Do What?• Training Providers and Availability • Homeland Security Training and
Exercises• Equipping Standards• Funding Streams• Module Summary
Homeland Security Planning for Campus Executives
Training Needs
Senior Administrative PersonnelSenior Administrative Personnel ● Developing emergency management plans● Ensuring that personnel are trained, equipped and exercised in ICS, UCS, and Emergency Operations Center (EOC) processes.● Collaborating with other agencies● Designating an Emergency Preparedness Officer
Senior Administrative PersonnelSenior Administrative Personnel ● Developing emergency management plans● Ensuring that personnel are trained, equipped and exercised in ICS, UCS, and Emergency Operations Center (EOC) processes.● Collaborating with other agencies● Designating an Emergency Preparedness Officer
Campus First RespondersCampus First Responders● Taking command of incident site● Notifying appropriate agencies● Identifying and assessing the events● Using Personal Protective Equipment (PPE)● Participating in Weapons of Mass Destruction
and ICS training
Campus First RespondersCampus First Responders● Taking command of incident site● Notifying appropriate agencies● Identifying and assessing the events● Using Personal Protective Equipment (PPE)● Participating in Weapons of Mass Destruction
and ICS training
4.1.1
Homeland Security Planning for Campus Executives
Activity - Discussion
• Campus public safety officers should be aware of the potential targets on campus as well as groups that pose a threat.
4.1.1 Activity - Discussion
Homeland Security Planning for Campus Executives
Discussion Questions
• What groups on your campus or groups that may come to your campus pose a potential threat?
4.1.1 Activity - Questions
Homeland Security Planning for Campus Executives
Discussion Answers
• Groups that could pose a threat include: Animal Rights Groups Pro-abortion or anti-abortion groups Radical Environmental Movements Groups that advocate violence or civil
unrest
4.1.1 Activity - Answers
Homeland Security Planning for Campus Executives
Training Available from theOffice of Grants and Training (G&T)
1. The Course Catalog is available at: http://www.ojp.usdoj.gov/odp/docs/coursecatalog.pdf
2. Schedule G&T Training - CallG&T Helpline 1-800-368-6498
3. Go to http://www.firstrespondertraining.gov/
4. Submit request to State TrainingPoint of Contact (POC)
5. State POC will call G&T to schedule training
Effective as of 04/19/06
4.2.1
Homeland Security Planning for Campus Executives
Types of ExercisesLevels of Training
Training and Exercises
• Awareness level• Performance• Planning and
Management
• Discussion-Based Seminars Workshops Tabletop Exercises
(TTXs)
• Operations-Based Drills Functional Exercises
(FEs) Full-Scale Exercises
(FSEs)
4.3.1
Homeland Security Planning for Campus Executives
Critical Incident Stress Training• Critical Incident Stress
Management (CISM)• Stress Inoculation
Training (SIT)• Three-Pronged Approach
to Deal with Critical Incident Stress1. Defusing2. Critical Incident Stress
Debriefing (CISD)3. Peer Support
4.3.2
Homeland Security Planning for Campus Executives
Sources of Traininghttp://www.iaclea.org/visitors/professionaldevelopment/index.cfm
International Association of Campus Law Enforcement Administrators (IACLEA)
4.3.3
Homeland Security Planning for Campus Executives
Office of Grants and Training (G&T)Equipping Standards
• G&T Authorized Equipment List• Equipment Purchase Program• G&T Funding is available
• Levels of Personal Protective Equipment (PPE) Level A Level B Level C Level D
4.4.1
Homeland Security Planning for Campus Executives
Time, Distance, and Shielding
• Time Minimize time spent in
affected area
• Distance Maximize distance from
affected area
• Shielding Seek protection from
harmful materials
4.4.2
Homeland Security Planning for Campus Executives
DHS Funding Streams
G&T Competitive Training Grants Program G&T Competitive Training Grants Program (CTGP)(CTGP)
● Developing emergency management plans● Ensuring coordinated response● All-hazards planning and response● Collaboration with other agencies
G&T Competitive Training Grants Program G&T Competitive Training Grants Program (CTGP)(CTGP)
● Developing emergency management plans● Ensuring coordinated response● All-hazards planning and response● Collaboration with other agencies
State Homeland Security Formula GrantsState Homeland Security Formula Grants
● State by state allocation ● State Administrative Agency (SAA) list
State Homeland Security Formula GrantsState Homeland Security Formula Grants
● State by state allocation ● State Administrative Agency (SAA) list
4.5.1
Homeland Security Planning for Campus Executives
Module 4 Summary
• Training should involve familiarization with emergencies, roles, and responsibilities of each department or individual. Exercises will demonstrate the pressures of an actual emergency, and allow practice in decision-making and efficient response techniques.
• Catalogs of courses provided by G&T and its training partners are available through the G&T State and Local Domestic Preparedness Support Helpline at 1-800-368-6498.
4.6.1.A
Homeland Security Planning for Campus Executives
• Campus personnel should be trained in the levels of PPE that are necessary for different situations and understand how to use time, distance, and shielding to minimize exposure.
• G&T funding is available for institutions in the areas of planning, equipping, training, and exercises.
Module 4 Summary
4.6.1.B
Homeland Security Planning for Campus Executives
Module 5Communications Planning and Implementation
• Serving Multiple Constituencies• Components of a Risk Communications Plan • Crisis Management Communications • Prepared Communications Plans• Spokesperson Training• Module Summary
Homeland Security Planning for Campus Executives
Constituencies• Governing Body• Faculty• Staff• Students• Parents• Alumni• Guests/Visitors• Community• Response Partners• Media• Volunteers
5.1.1
Homeland Security Planning for Campus Executives
Activity - Discussion
• Public Information Officers deal with a variety of different groups through various methods of communication.
5.1.1 Activity - Discussion
Homeland Security Planning for Campus Executives
Discussion Questions
1. What groups or organizations do you work with when there is an emergency, and what is your usual method of communication with them?
2. Would you deal with them differently in a crisis? How?
5.1.1 Activity - Questions
Homeland Security Planning for Campus Executives
Discussion Answers
1. Groups Involved: Governing body, faculty, students Communications systems: E-mail,
Web sites, newsletters
2. Most crisis situations include sensitive information that must be kept from the public or diplomatically expressed to them.
5.1.1 Activity - Answers
Homeland Security Planning for Campus Executives
Risk Communication• Be First• Be Credible• Pre-Event• Crisis Management• Post-Event
http://www.cdc.gov/communication/emergency/erc_overview.htm
5.2.2
Homeland Security Planning for Campus Executives
Crisis Communications Plan
• Build relationships before a crisis happens• Establish and know partner roles• Establish contact lists with multiple means
of communication (e.g., phone, fax, e-mail)• Develop plan for frequency of contact
during a crisis (e.g.,three times per day)• Provide constituents with the next update
time
5.3.1
Homeland Security Planning for Campus Executives
Crisis Communications Management
• Prepared plan
• Demonstrate institution’s commitment to correct problem
• Take control of information flow
• Integral part of all-hazards emergency response plan
5.3.2
Homeland Security Planning for Campus Executives
Activity - Discussion
• A well-organized crisis communication management plan is a key resource in managing a crisis effectively.
5.3.2 Activity - Discussion
Homeland Security Planning for Campus Executives
Discussion Questions
1. Do you currently have a crisis communication plan?
2. What possible partners do you have for creating joint information releases?
5.3.2 Activity - Questions
Homeland Security Planning for Campus Executives
Discussion Answers1. Crisis communications plans should include the
following elements:• Designated line and staff responsibilities for the public
information teams • Internal information verification and approval procedures• Agreements on information release authorities, who releases
them, and under what conditions they will be released• Procedures to coordinate with the public health organization
response teams• Designated spokespersons for public health issues and third-
party validators in an emergency• A regional and local media contact list and contact numbers
for your organization’s emergency response team and emergency response information partners
5.3.2 Activity – Answers A
Homeland Security Planning for Campus Executives
Discussion Answers
2. Possible partners in creating joint information releases:
• City manager’s office• Local emergency response agencies• Regional response agencies• Governor’s office
5.3.2 Activity – Answers B
• Agreements/procedures to join the joint information center of the emergency operations center if it is activated
• Procedures to secure needed resources to operate the public information and media operation during an emergency
• Identified vehicles of information dissemination to the public, stakeholders, and partners during a crisis
Homeland Security Planning for Campus Executives
Prepared Communications Plan
• Contact lists• Designated spokesperson(s)• Fact sheets about likely threats• List of experts for likely threats• Frequently Asked Questions (FAQ) for fact
sheet and background• Fact sheet with explanation of technical terms• Releases made from a Joint Emergency
Operations Center (EOC)
5.4.1
Homeland Security Planning for Campus Executives
Spokesperson Training
• Formal risk communication training• Express empathy and concern• Body language• Exercise caution with promises and
commitments• Anticipate tough questions
5.5.1
Homeland Security Planning for Campus Executives
Module 5 Summary
• An effective risk communication plan should include details about roles, procedures, agreements, contact information, and channels of communication.
• Crisis communications involves exchanging information with a variety of constituent groups such as the media, faculty, staff, students, governing boards, neighbors, community members, regulators, and lawmakers.
5.6.1.A
Homeland Security Planning for Campus Executives
• Effective crisis management communication helps to reduce tension, demonstrates the institution’s commitment to correct the problem, and controls the information flow in times of crisis.
• Create a crisis communications plan as a guideline for your institution to follow in order to implement the strategy’s objectives.
• Provide formal risk communication training to designated PIOs.
Module 5 Summary
5.6.1.B
Homeland Security Planning for Campus Executives
Module 6Lessons Learned
• Recommended Priorities for Campus Preparedness
• Emergency Response Example (Tulane University)
• Lessons Learned Information Sharing (LLIS)
• International Association of Campus Law Enforcement Administrators (IACLEA)
• U.S. Department of Education Emergency Planning Web site
• Module Summary
Homeland Security Planning for Campus Executives
Recommended Priorities• Interoperability
Local, State, and Federal
• Clear Roles, Responsibilities, and Decision-Making Authority
Crisis Preparedness Plan
• Comprehensive, Tested Communication Plan(Each group will have a different plan)
Emergency Responders Faculty and Staff Students and Parents
6.1.1
Homeland Security Planning for Campus Executives
Tulane UniversityPartnerships with other Institutions
DillardUniversity of New Orleans
www.dillard.edu/
• Holding spring 2006 classes on the campuses of Tulane and Loyola Universities
Xavier University
of Louisianawww.xula.edu/
• Tulane added 200 Xavier faculty housing spaces in its request to FEMA
Loyola University of New Orleanswww.loyno.edu/
• Holding spring 2006 classes on the campuses of Tulane and Loyola Universities
• Tulane reached out to other institutions to help open their doors for the Spring semester.
• Association ofAmerican Universities (AAU) response: Provided temporary
housing for displaced students and faculty
Directly aided recovery effort
Raised funds for storm victims
6.2.1
Homeland Security Planning for Campus Executives
Tulane UniversityEmergency Response to Katrina
• Established a call center
• Established remote offices
• Provided updated information for students, parents, faculty, and staff on Web site
www.tulane.edu
6.2.2
Homeland Security Planning for Campus Executives
Activity - Discussion
• Read the article on the following pages in your participant guide titled “Hurricane Katrina and Tulane U – A Look Back at a Disaster Plan: What Went Wrong and Right.”
6.2.2 Activity - Discussion
Homeland Security Planning for Campus Executives
Discussion Questions
1. What actions do you think were most beneficial to Tulane University and its partners in their communications, response, and recovery operations?
2. Are there any areas where Tulane and its partners could have taken additional steps to improve communications, response, and recovery operations?
6.2.2 Activity - Questions
Homeland Security Planning for Campus Executives
Discussion Answers
1. Beneficial Tulane University actions: Pre-planning for hurricanes Specific communications efforts such as Web presence,
call center, blog monitoring Creation of task force to solve difficult issues Partnerships with other affected higher education
institutions Relocation of displaced students, faculty, and staff Establishment of registration system to keep track of
employees Town hall meetings led by the president, provost, and
vice provost
6.2.2 Activity – Answers A
Homeland Security Planning for Campus Executives
2. Additional Steps Tulane University Could Have Taken:
Pre-planning communications and alternative communications as there were difficulties with cellular phones
Tulane University did not have machine replacement agreements with any outside vendors
6.2.2 Activity – Answers B
Discussion Answers
Homeland Security Planning for Campus Executives
• Emergency Disciplines• Historical Incidents• Exercises• Emergency Functions• Emergency Operations
Phases• Source Directory for
Academia
www.LLIS.gov
Lessons LearnedInformation Sharing (LLIS) Web Site
6.3.1.A
Homeland Security Planning for Campus Executives
• Lessons Learned• Best Practices• Good Stories• Online Library• Online Forum• Directory of local, state,
and federal emergency responders
www.LLIS.gov
Lessons LearnedInformation Sharing (LLIS) Web Site
6.3.1.B
Homeland Security Planning for Campus Executives
International Association of Campus Law Enforcement Administrators (IACLEA) Web Site
• Educational Resources• Background Kits• Monographs• Publications• Standards • Weapons of Mass
Destruction (WMD) Awareness Training
• Management Training• Management Consulting• Incident Command System
(ICS) Training
www.IACLEA.org
6.3.2
Homeland Security Planning for Campus Executives
U.S. Department of EducationEmergency Planning Web Site
• Crisis Planning Resources Practical Information on
Crisis Planning Bomb Threat Assessment
Guide Campus Public Safety:
Weapons of Mass Destruction Terrorism Protective Measures
Disaster Preparedness for Schools
Incident Command System (ICS) Training
www.ed.gov/admins/lead/safety/emergencyplan/index.html
6.3.3
Homeland Security Planning for Campus Executives
Module 6 Summary
• The main priority in a crisis situation is life safety.
• Tulane University and its partners’ communications, response, and recovery procedures have provided practical strategies and examples for recovering from a disaster.
• Access to Lessons Learned and Best Practices information is on the Department of Homeland Security LLIS Web site.
6.4.1.A
Homeland Security Planning for Campus Executives
Module 6 Summary
• IACLEA provides educational resources and professional development materials about public safety to colleges and universities.
• The U.S. Department of Education’s Emergency Planning for Schools Web site hosts downloads to aid school leaders and communities in developing response plans to prepare for disasters and terrorist acts.
6.4.1.B
Homeland Security Planning for Campus Executives
Module 7Workshop Summary, Post-Assessment, and Evaluation
• Workshop Summary
• Distribution of Post-Assessment
• Distribution of Evaluation form
Homeland Security Planning for Campus Executives
Workshop Summary
• Support the Department of Homeland Security’s initiative for improving preparedness and planning at colleges and universities
• Enhance campus preparedness leadership to prevent, deter, mitigate, and respond to catastrophic events on campus
7.1.1
Homeland Security Planning for Campus Executives
Post-Workshop Assessment
• Comparison between pre- and post-workshop assessments for percentage of knowledge gained
• Must have passing score of 70 percent to receive certificate for attendance
7.2.1