holbrook fire district
DESCRIPTION
Holbrook Fire District. Capital Project Proposal Special Mandatory Public Referendum Community Vote – Tuesday September 9 th 2014 Holbrook Main Fire House 9 a.m. to 9 p.m. Compliant with Town Law Section 179 Electronic information can be downloaded on and after 8/21/2014 - PowerPoint PPT PresentationTRANSCRIPT
Holbrook Fire DistrictCapital Project Proposal
Special Mandatory Public ReferendumCommunity Vote – Tuesday September 9th 2014
Holbrook Main Fire House9 a.m. to 9 p.m.
Compliant with Town Law Section 179
Electronic information can be downloaded on and after 8/21/2014 www.Holbrookfd.org
https://www.facebook.com/HolbrookFireDistrict
Printed materials and absentee ballots will be available Monday thru Friday 8am to 5pm
Main Fire House 390 Terry Blvd. Holbrook, NY 11741
Your Holbrook Fire Commissioners –631.588.0099
Joel Vetter, Chairman
Charles Vermilyea, Vice Chairman
Mike Barhold
Joseph Williams
Mike Tarantino
District Manager Tom Pelio
District Treasure /Secretary Ronald Schnall
District Counsel Stanley E. Orzechowski
Bond Counsel – Hawkins Delafield & Woods LLP.
District Schedule PLEASE TAKE FURTHER NOTICE that the Board of Fire Commissioners of the Holbrook
Fire District, in the Town of Islip and County of Suffolk, State of New York, has scheduled regular meetings for the 1st Thursday following the 2nd Tuesday and the last Tuesday of each month, all at 7 PM. All meetings are held at the office of the Board of Fire Commissioners located at 390 Terry Blvd, Holbrook, New York. All meetings of the Holbrook Fire District are open to the public. PLEASE TAKE FURTHER NOTICE this information is provided to newspapers and other news media to comply with the requirements of Section 104 of the Public Officers Law of the State of New York PLEASE TAKE FURTHER NOTICE that a copy of posted notice is at the Fire District Office. BY ORDER OF THE BOARD OF FIRE COMMISSIONERS OF THE HOLBROOK FIRE DISTRICT.
Next BOFC meeting Tuesday August 26th.
Public Special Election September 9th from 9am to 9pm
September Meeting September 11th and September 30
Budget Workshops and public hearings will be scheduled for September and October
Professional Services
Fire District Department Formed 1927 - District Formed September 1st 1932
Building history
1st fire house Broadway Ave 1927 to 1955 – 38 years of service
2nd fire house Terry Blvd HQ
Constructed 1950 to 1955
Occupied 1955 to 1991 - extension in 1967 – 36 yrs
Current Main Fire House – 23 years+
Constructed October 1989 to 1991
Occupied 1991 to present
Extensions 2006, modifications, renovations and updates
Station 1 – Church Street 1973 to present – 41 years+
Station 2 – Patchogue Holbrook Road 1973 to present – 41 years+
Growth past 20+/- yrs.Future Growth
Your Fire District of Today for Tomorrow!
Cooperative Agreements and Programs – Shared Communication; Fuel disbursement; Laundry Service;
Disaster Recovery; NYS Fire Chief Association Flashover trailer.
Shared Services – Medical Supply Chain;
Cost Avoidance – Utility Containment & Conversion; Reduction through E.O.S.L.
Consortium Purchasing – Medical Supplies
Revenue Generation – Cellular Site lease; Protection District;
Future establishment of; Industry Tax zones and Mitigation Funds
Cost Containment – Medical Waste; Real Time ordering; Inventory Control
Administrative & Technology Advancements
Dispatching realignment – Reduction in ISO fire rating, processing time.
EMS enhancements – Full capacity Paramedic Service – survivability rates above national average
Greener foot print – minimizing reoccurring costs
Disaster Recovery Plan (DRP) – NYS Comptroller
Understanding your Fire District Funding Operational Budget
Real Property tax + PILOT Program + Revenues = Annual Municipal funding
Statutory Spending Limitations
Negative Influencing factors:
Heavily regulated with new End-of-Service-Life standards
Prevailing wage laws; Regulatory Authorities and Standards (OSHA, DOH, NFPA, etc.)
Tax-Cap and Tax Freeze Formulas – 2015 estimate .0140 to .0166 (49K – 58K)
National Drug Shortage & Manufacture Price Increase
Utility escalating costs
Unfunded Mandates & Taxes – i.e. Obamacare; MTA Payroll Tax
Your Fire District remains aggressive for alternate funding sources. Grant Funding
State
2005 - $41,000 (Mobile Flashover Training Trailer)
Federal
2010 - $171,000 (EMS ALS Equipment and Portable Radios)
2011 - $112,500 + $12,500 Match (Fire Alarm System)
2014 - $600,000 + $150,000 Match (New Communication Center)
Collateral project - Building & Grounds at Main Fire House: Extension, Certificate of Compliancy and regulator requirements for HQ (i.e. RPZ valve, IT infrastructure Harding, Site security) ($250,000)
Revenues (based on last 5 years)
Consistently increasing $100,000 per year and growing. (Historically used for offset of growth of Real Property Tax)
Your Fire District in Action! Operational and Capital Reserve snapshot
Last 10 years of funding built and utilized for: Sta. 1 storage/renovation; cascade machine; roof replacement;
Ambulances, engine, quint, pager conversion, ALS equipment, support vehicles, phone system, radio room, RPZ valve sta.1.
2014-2017
End-Of-Service Life / Response regulation requirements (To be funded from grants and/or future operational budgets $800K)
Personnel Protective Clothing / Equipment, Self Contained Breathing Apparatus, Personal Escape Rope systems,
H.Q.’s (Future needs of $425K to be funded from future operational budget) built in 1989
Ramp repair / replacement Fuel Pump Fire Suppression System
Roof top AC units Computer Aid Dispatch System Upgrade
Truck room lighting conversation Domestic Hot water
Building Siren Security enhancements
Cleanroom Outside Storage
Church Street - Sta. 1 (Future needs of $190K to be funded from future operational budget) built in 1973
Tank compliancy Station 1 – site mitigation Security enhancements
Conversion of Generator and fuel storage
Exterior preventative maintenance
Fire Alarm building wide system
Building Siren
Traffic Light pre-emptive device(s)
Your Fire District Bonding & Municipal Financing History
Current Main Fire House (1989) was 15 Year Bond
Bonding Final Payment 2003 $375,000 Principal / $25,125 Interest
Vehicle Replacement
7/2008 for two (2) Quint Fire Suppression Vehicles – defeated
Outcome: 8/08 Operational funding converted to Capital project for One Single Vehicle ~$692,132
5 Year Municipal Financing for 2 ambulances & related EMS equipment 2013-2017 $85K/yr.
State Legislative Negative Factors
NON-EXCLUSION FROM STATUTORY SPENDING LIMITATION “TAX CAP”
TAX- CAP FREEZE – 2015 & 2016
Straw Poll of commissioner “approval of Year one commitment to tax cap and freeze with a yes vote on all three proposals”. On 7/26/14 unanimously voted to reduce the 2015 debt service by $150,000.
Tax Freeze state rebate eligibility
Your Fire District is Financially Strong and very lean!
Year -2- Year
Minor increases based on revenue growth
Significant actual growth with federal grants
Budget – within cap through equalization
General Reserves – Have remain flat
Employees
Newly eligible will contributing to health coverage
Currently on salary freeze since fall of 2013
Reduced through attrition and privatization of services
Fire Department Answering the Call
YEAR FIRE EMS Total
Estimate 2014 615 1680 2295
2013 612 1514 21262012 736 1480 22162011 620 1518 21382010 694 1448 21422009 671 1471 2142
Future Capital projections meets Bonding 5-25-5 Rule
Prevents long term debt services against traditional operational expenses and or planned capital expenses. Further it limits maintenance not significantly extending the useful life of an assets.
5-25-5Cost more than $5,000Aggregate cost at least $25,000Lifespan of 5 years or more
Proposition – Priority #1 DEC Ground Spill & Site Mitigation Plan Funding can only be used for expenses with the mitigation and site
restoration directly associated with buried fuel tanks located at 355 Patchogue Holbrook Road (Sta. 2.)
Demolition and removal of ground contamination
Re-installation of Ground water clean out wells
Reoccurring ground water cleanup & ongoing monitoring
Ground site renovation and re-installation of engineered fuel storage systems.
Corrective ground site restoration (paving, landscaping restoration, etc.)
Bonds will be sold and funded in a 6-12 month window of projected expenses. Funds cannot be used for other activities.
$600,000 bond – estimate $88.99 for life of bond or $8.90 per year**
$600,000 bond – estimate $88.99 for life of bond or $8.90
per year**
Proposition - Priority #2 - Building & Ground 355 Patchogue-Holbrook RoadRenovation and extension
Official Opened October 7, 1973 Vehicles (Fire Engine, Quint, Ambulance and Brush Unit)
Structural Needs
Masonry work
Bathroom Renovation
Fire Alarm and ADA compliancy
Plumbing and utility upgrades
RPZ valve replacement and re-engineering
Critical compliance needing long term solution
Truck room floor space
Siren
Storage
Training / Meeting Space
Site work and security enhancements
$1,600,000 bond – estimate $261.18 for life of bond or $17.41 per year**
$1,600,000 bond – estimate $261.18 for life of bond or $17.41 per year
Proposition – Priority #3Vehicle replacement- Tower Ladder
Current vehicle placed in service 1997 ($700,000 – depreciation 50% 1st 5 yrs.)
Annual Operating Costs exceeds $25,000+
Why Refabricating is bad!! (NFPA 1901-09; 1914-02; 1912-11)
Level I vs. Level II
Major Repairs and conditions exceed its wholesale value.
Introduction of better technology
Decrease in operational and repair costs, maximized in-service time
Trouble Maintaining in-service time
American LaFrance's LTI Ladder Series - 05/23/2011
Smeal Fire Apparatus Acquires LTI Aerial Assets - 06/12/2014$1,300,000 bond – estimate $183.74 for life of bond or $26.25 per year**
Proposition – Priority #3Vehicle replacement- Tower Ladder
$1,300,000 bond – estimate $183.74 for life of bond or $26.25 per year**
19982000
20022004
20062008
20102012
20142016
2018
-$200,000.00-$100,000.00
$0.00$100,000.00$200,000.00$300,000.00$400,000.00$500,000.00$600,000.00$700,000.00$800,000.00
Current Vehicle Life Cycle Cost Analysis
YOUR CAR per year FIRE TRUCKS linear 20 year Total Mileage
$1,600,000 bond – estimate $261.18 for life of bond or $17.41 per year **
SNAPSHOT into your Tax Bill and Distribution
60.5
1.1
13.2
4.6
3.7
0.4 5.9
4.22 3.3
Your 2014 Tax $ Distribution
School District County General Fund Police District Fire District
General Town Street Lighting Garbage Removal Library
Combined Highway NYS Real Prop Tax Law
School District $5051Library $ 352
County General Fund $90County Police $1100General Town $308
Combined HWY $168NYS Real Prop Tax Law $277
Fire District $385Street Lighting $35
Garbage $493
Where does your Tax dollars go 2014?Revenues 4,072,025.00
Real Property Tax 3,362,025.00
other tax items20,000.00
Fire Protection Services 10,000.00Interest & Earnings 3,000.00Rental of Real Property 34,000.00Sale of Equipment 25,000.00Refund Prior Year
Misc
State Sources
Insurance Recoveries
Fuel Sales18,000.00
Federal Sources600,000.00
Prior Year unexpected balance
Expenditures 4,081,238.00Personal Services $834,304.00
Equipment & Cap outlay $302,346.00
Fire Protection $1,804,100.00
State Retirement $129,716.00
Service Award $250,000.00
Social Security $65,249.00
Workers' Compensation $185,650.00
Life Insurance $87,054.00
Disabilty Insurance $22,831.00Medical & Dental Insurance $158,026.00
Debt Service ‘15 $150,000.00
Principal -EMS $84,625.00
Interest - EMS $7,337.00
5 Year Budget to
Budget2010 +1.1%2011 +.7%2012 +3%
2014 +2.3%2015 +1.4%
Tax bill of 48.1 index
was increased
$28.13 total
What will it cost the District?
2015 2016 2017 Total life of bond
Proposal 1 – 10yrs
$59,000 $66,500 $65,000 $669,000
Proposal 2 – 15yrs
$28,000 $149,337.50 $149,337.50 $2,047,125
Proposal 3 – 7yrs $19,500 $236,375 $230,375 $1,440,250
Committed Debt reduction by Fire Commissioner of
$150,000 7/29/14
Committed Debt reduction by Fire Commissioner of trade in value or private sale of
truck
Budgeted Debt reduction T.B.D. based on final funding draw
down.
Offset by future revenue
generation, future mitigation
funding, and decreased tax
rate
Proposed Tax increase
1.4% or lessAmounts to
$45,000
$452,212.50
$302,212.50**
Value of the BONDS utilized
$4,156,375($686,375 interest)
What will it cost the average home?** based on Estimated tax/rate index of 48.1
2015Estimated DS
DISTRICT WIDE
2016Estimated DS
DISTRICT WIDE
2017Estimated DS
DISTRICT WIDE
Total life of bond
Per Home
Yearly Life
/Home/YR
Proposal 1 – 10yrs
$0.00 $66,500 $65,000 $88.99 $8.90
Proposal 2 – 15yrs
$0.00 $149,337.50 $146,012.50 $261.18 $17.41
Proposal 3 – 7yrs
$0.00 $236,375 $230,375 $183.74 $26.25
Committed Debt reduction by Fire Commissioner of
$150,000 - 7/29/14
Committed Debt reduction by Fire Commissioner of trade in value or
private sale of truck - $216,073.88
$441,387.50$533.91 $52.56
Proposed Tax increase
1.4% or lessAmounts to $45,000
1.4 or lessAmounts to
$45,000
Based Value of the BONDS
utilized
Total for Period Yearly ~Monthly daily0
50
100
150
200
250
300
350
400
Your Cost – Based on 48.1 AVR
2016-2022 2023-2025 2025-2030Total for Period Yearly ~Monthly Daily
2016-2022 355.42 59.23 4.93 0.162023-2025 85.13 28.37 2.36 0.0772025-2030 90.43 18.08 1.50 0.049
FIND YOUR TAX RATE Visit http://www.townofislip-ny.gov/departments/assessor/assessment-roll
Accept Terms
Enter Address information select and enter.
To figure out your 2016 additional rates for proposals, multiply by your accessed vale / 1000
Proposal 1 – DEC 0.18 Tax Rate for 2016
Proposal 2 – Station 2 0.40 Tax Rate for 2016
Proposal 3 - Tower Ladder 0.63 Tax Rate for 2016
AV x TR = Your Portion Annual Woodgate Village 21.9 x .018 = $2.54/yr
21.9 x .40 = $8.76/yr
21.9 x .63 = $13.80/yr
Public Education Sessions
Will be posted on the Department website, message boards, Facebook and within the building.
Questions?
TUESDAY SEPTEMBER 9th, 2014
9 a.m. to 9 p.m.
HOLBROOK
“Public Vote to address the 2015 Capital Project Bond Resolutions”