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HMIS Report Guide HMIS Management Reports
The document contains general information of the management reports available in the LA/OC
Homeless Management Information System (HMIS), including a listing of common reports.
For each report, the following will provide information on:
Date Published Date report was published
Primary Audience Primary audience report was intended for: Funder Executive Director Program Manager HMIS Administrator Case Manager
Program Type List program type report was intended for: Emergency Shelter Transitional Housing Permanent Supportive Housing Rapid Re-Housing Homelessness Prevention Safe Haven Supportive Services Only
Description Description of report
Benefit Benefits of report
Report Parameters Available parameters for specified report
Report Items List of report categories/data elements
Sample Report Includes link to view a sample report.
Mapping Document Includes link to view report requirements
Below is a list of the most common/useful reports:
APR 2013
APR 2013 Details
Quarterly Performance Report (QPR) 2014
Data Integrity Report (LAHSA)
Occupancy Report (LAHSA)
Bed Inventory Detail Report
Service Details Report
Client Roster
HFSS Monthly Management Report
HFSS Participant Roster
Case Manager Case Tracking Report
Client Case Note Tracking Report
Client Face Sheet
Case Note Report
Recidivism Summary Report
Length of Stay by CoC
CoC PH Report
Homeless In-Migration Report
Follow-up Roster Report
Table of Contents Activity and Demographics Services ............................................................................................................................... 6
Activity and Demographics Summary ............................................................................................................................ 6
Agency Client without Application ................................................................................................................................... 7
All Participant Service ........................................................................................................................................................... 7
All Participant Income ........................................................................................................................................................... 8
APR 2013 .................................................................................................................................................................................... 9
APR 2013 Details ..................................................................................................................................................................... 9
Bed Inventory Summary Report ..................................................................................................................................... 10
Bed Inventory Detail Report ............................................................................................................................................. 10
Case Manager Case Tracking Report ............................................................................................................................. 10
Case Notes Report ................................................................................................................................................................. 11
Chronically Homeless Validation Report ..................................................................................................................... 11
Client Last Permanent Zip Code Report ....................................................................................................................... 12
Client Roster by Report Period ........................................................................................................................................ 13
Client without Service during Report Period ............................................................................................................. 14
Client Case Note Tracking Report ................................................................................................................................... 15
Client Service Aging Report ............................................................................................................................................... 15
Clients without Bed Assignment Report ...................................................................................................................... 16
CoC Permanent Housing Report (LAHSA) ................................................................................................................... 17
Daily Swipe Activity .............................................................................................................................................................. 17
Daily Swipe Activity Detail ................................................................................................................................................ 18
Data Timeliness Report ....................................................................................................................................................... 18
Data Integrity Report (LAHSA) ........................................................................................................................................ 19
Duplicate Program Enrollments Report ...................................................................................................................... 20
Face Sheet ................................................................................................................................................................................. 20
Family Type and Size Validation Report ...................................................................................................................... 21
Follow-up Roster Report (LAHSA) ................................................................................................................................. 21
HFSS Monthly Management Report ............................................................................................................................... 22
HFSS Monthly Management Report ............................................................................................................................... 22
Homeless In-Migration Report ........................................................................................................................................ 23
Household Member not with Household ..................................................................................................................... 24
HUD Required Data Missing .............................................................................................................................................. 25
Length of Stay by CoC .......................................................................................................................................................... 26
Length of Stay by Details .................................................................................................................................................... 27
MPR (Monthly Performance Report) ............................................................................................................................ 28
MPR - Details ........................................................................................................................................................................... 28
Occupancy Report (LAHSA) .............................................................................................................................................. 29
Program Overview Report ................................................................................................................................................. 29
PSH Report (LAHSA) ............................................................................................................................................................ 30
QPR 2013 (LAHSA) ............................................................................................................................................................... 31
Recidivism Summary Report ............................................................................................................................................ 31
Recidivism Details Providers Report ............................................................................................................................ 32
Service Details Report (LAHSA) ...................................................................................................................................... 33
Winter Shelter Report ......................................................................................................................................................... 34
Winter Shelter Base Detail ................................................................................................................................................. 34
211 Appointments Report ................................................................................................................................................. 35
1. Activity and Demographics Services Date Published 1/23/2008
Primary Audience Program Manager/Case Manager
Program Type All
Description This report displays information about the services provided to clients during their program participation. It lists aggregate counts of services by the number of persons and households served.
Benefit Allows tracking of service transactions.
Report Parameters Start Date End Date Region Agency Name Program Type Program
Report Items Activity Name Number of Individuals Served Number of Households Served Times Service Provided
Sample Report Activity and Demographics Services
Mapping Document AES Report Inventory Documentation
2. Activity and Demographics Summary Date Published 1/23/2008
Primary Audience Funder/Executive Director/Program Manager
Program Type All
Description This report displays income information and demographics of clients.
Benefit Allows analysis of changes in income at entry and exit from the program and helps identify mainstream benefits to assist clients apply for benefits.
Report Parameters Start Date End Date Region Agency Name Program Type
Report Items Poverty & Income at Entry/Exit Income Source of Family Income at Entry/Exit Housing Status of Participants Family Composition Marital Status Participants by Age Race, Ethnicity, and Gender of Participants Education Level and Veteran Status of Participants Disabled Status Primary and Secondary Language Prior Living Situation and Length of Stay
Destination and Reason for Leaving
Sample Report Activity and Demographics Summary
Mapping Document AES Report Inventory Documentation
3. Agency Client without Application Date Published 6/4/2009
Primary Audience HMIS Administrator/Case Manager
Program Type All
Description This report displays clients that were enabled or created in Central Intake, but not enrolled into a program.
Benefit Identifies potential clients without program-level information and allows for data timeliness.
Report Parameters Agency Name Start Date End Date
Report Item Last Name First Name ID Date of Birth Age As of Today Relationship HoH Gender Family Type Household ID Family ID Consent Expiration Date Add Record Originator Date Modified User Modified Security Mode
Sample Report Agency Client without Application
4. All Participant Service Date Published 4/10/2009
Primary Audience Program Manager/Case Manager
Program Type All
Description This report displays information about the services provided to each client as specified in the APR.
Benefit Allows tracking of service transactions and can be used as a tool to determine whether the client’s needs are being met.
Report Parameters Agency Name
Program Start Date End Date
Report Items Last Name First Name Date of Program Entry Date of Program Exit Contract No. Head of Household Gender Chronic Specific Service Counts APR Service Category ID App ID Household ID Family ID
Sample Report All Participant Service
5. All Participant Income Date Published 4/10/2009
Primary Audience Program Manager/Case Manager
Program Type All
Description This report displays income of clients upon entry and exit of program as specified in the APR.
Benefit Allows for monitoring of changes in income at entry and exit from the program.
Report Parameters Agency Name Program Start Date End Date
Report Items Last Name First Name Entry Date Exit Date Contract No. HoH Gender APR Income Categories Income at Entrance/Exit Total Changes in Income (+/-) ID App ID Household ID Family ID
Sample Report All Participant Income
6. APR 2013 Date Published 9/23/2013
Primary Audience Funder/Executive Director/Program Manager
Program Type All
Description This report is a tool used to track progress and accomplishments of HUD Shelter Plus Care (S+C), Supportive Housing Program (SHP), Section 8 Moderate Rehabilitation for SRO, HOPWA, Continuum of Care (CoC), and Rural Housing Stability Program-funded projects on an annual basis.
Benefit Allows evaluation of the program’s performance and fulfill reporting needs to federal agencies.
Report Parameters Agency Name Grantee Contract Number Program Type Code Start Date End Date Max Record Number
Report Items Bed and Unit Inventory and Utilization Individuals and Households Served Age, Race, Ethnicity, and Gender of Participants Physical and Mental Health Conditions at Entry/Exit Domestic Violence Experience Prior Living Situation and Length of Stay Veteran Status Cash and Non-Cash Income Sources of Income Length of Participation Destination
Sample Report APR 2013
Mapping Document AES Report Inventory Documentation
7. APR 2013 Details Date Published 9/23/2013
Primary Audience Program Manager/HMIS Administrator
Program Type All
Description This report provides detail information for the APR 2011.
Benefit Ability to validate the collected data for completeness and accuracy.
Report Parameters Agency Name Grantee Contract Number Program Type Code Start Date End Date Max Record Number
Report Items Same as APR 2011.
Sample Report APR 2013 Details
8. Bed Inventory Summary Report Date Published 11/19/2010
Primary Audience Program Manager/ HMIS Administrator
Program Type All
Description This report provides an aggregate count of the agency and/or program’s bed capacity and occupancy.
Benefit Allows tracking for bed utilization.
Report Parameters Region Agency Program Location Bed Group
Report Items Program Name Program Type Room Information Available Beds Occupied Beds Unoccupied Beds Not Ready Beds Total Beds
Sample Report Bed Inventory Summary Report
9. Bed Inventory Detail Report Date Published 11/19/2010
Primary Audience HMIS Administrator/Case Manager
Program Type All
Description This report provides detail information for the Bed Inventory Summary Report.
Benefit Validates the collected data for completeness and accuracy.
Report Parameters Region Agency Program Location Bed Group
Report Items Same as Bed Inventory Summary Report.
Sample Report Bed Inventory Detail Report
10. Case Manager Case Tracking Report Date Published 8/7/2006
Primary Audience Program Manager/HMIS Administrator
Program Type All
Description This report groups clients by case manager and indicates the last service provided to the client. If no service, it will indicate that client is missing a service.
Benefit Allows monitoring of each manager’s caseload and their service transactions.
Report Parameters Start Date End Date Agency Case Manager
Report Items Last Name First Name Customer ID Application ID Program Name Application Date Exit Date Last Service Date of Last Service Days Since Last Service
Sample Report Case Manager Case Tracking Report
11. Case Notes Report Date Published 6/17/2006
Primary Audience Case Manager/HMIS Administrator
Program Type All
Description This report displays all the case notes (subject, date, content) the client has under the program.
Benefit Allows monitoring of each client’s case notes by program
Report Parameters Right-click on Program Entry page to preview the report.
Report Items Last Name First name Case Note Subject Staff Case Note Content Milestone
Sample Report Case Notes Report
12. Chronically Homeless Validation Report Date Published 5/30/2011
Primary Audience Program Manager/HMIS Administrator
Program Type All
Description This report lists incorrect identified chronically homeless clients. It highlights client records that do not meet the chronically homeless criteria.
Benefit Allows validation of the chronically homeless status of clients.
Report Parameters Agency Program Start Date End Date
Report Items Last Name First Name Contract No. Program Entry Date Program Exit Date Entry During Period Exit During Period Date of Birth Age at Entry Date Relationship Family Type HoH Gender Race Hispanic Chronic Disabled Veteran Prior Living Situation Length of Stay Episodes ID App ID Household ID Family ID User Add Physical Disability Developmental Disability Mental Program Substance Abuse Has specified disability? (T/F)
Sample Report Chronically Homeless Validation Report
Mapping Document AES Report Inventory Documentation
13. Client Last Permanent Zip Code Report Date Published 5/30/2011
Primary Audience Executive Director/Program Manager
Program Type All
Description This report lists the last known permanent zip code of clients and indicates any missing zip codes.
Benefit Identifies the recent geographic location where clients lived on a permanent basis.
Report Parameters Agency Program Type Winter Shelter Filter Program Name Start Date End Date
Report Items Zip Code Total Client Total % of Total
Sample Report Client Last Permanent Zip Code Report
14. Client Roster by Report Period Date Published 1/23/2009
Primary Audience Program Manager/HMIS Administrator/Case Manager
Program Type All
Description This report lists active and exited clients enrolled in program as well as their demographic information.
Benefit Allows tracking of overall client demographic information.
Report Parameters Agency Program Name Start Date End Date
Report Items Last Name First Name Contract No. Program Entry Date Program Exit Date Has Service During Period Entry During Period Exit During Period Date of Birth Age at Period End/Entry Date Relationship Family Type HoH Gender Race Hispanic
Chronic Disabled Veteran Prior Living Situation Length of Stay Episodes ID App ID Household ID Family ID User Add Client City Client Zip Zip Data Quality Last Day of Service Destination Reason for Leaving User Add Location Projected Rental Assistance Housing Status at Exit Destination Address
Sample Report Client Roster by Report Period
15. Client without Service during Report Period Date Published 1/2/2009
Primary Audience Program Manager/HMIS Administrator/Case Manager
Program Type All
Description This report displays clients that are missing services between the defined date parameters.
Benefit Monitors and identifies clients that have not received any services and follow-up on delivery of services to meet data collection and reporting needs.
Report Parameters Agency Program Name Start Date End Date No Having Service
Report Items Program Entry Date End Date Last Name First Name Relation DOB Age HoH
ID Family ID Household ID APP ID Family Type Record Originator Last Day of Service
Sample Report Client without Service during Report Period
16. Client Case Note Tracking Report Date Published 8/12/2010
Primary Audience Program Manager/HMIS Administrator/Case Manager
Program Type All
Description This report lists clients that have received a case note by a case manager within the reporting period.
Benefit Allows to review and monitor client case notes and determine the status of each client’s progress.
Report Parameters Agency Program Name Start Date End Date
Report Items Service Date Subject Staff Case Note
Sample Report Client Case Note Tracking Report
17. Client Service Aging Report Date Published 6/7/2010
Primary Audience Program Manager/HMIS Administrator/Case Manager
Program Type All
Description This report displays the date and description of the last service provided to client and whether client is missing a service.
Benefit Allows monitoring of clients that have not received any services or have not received a service in more than 30 days and follow-up on delivery of services to meet data collection and reporting needs.
Report Parameters Agency Name Program Name Start Date End Date Resource
Report Items Program Name
Program Entry Date Program Exit Date Last Name First Name Relation Date of Birth Age at Entry Date Head of Household ID ID Family ID Household ID Application ID Family Type Record Originator Days Since Program Entry Last Service Date Last Service Description Last Service User Add Days Since Last Service Date
Sample Report Client Service Aging Report
18. Clients without Bed Assignment Report Date Published 2/14/2011
Primary Audience Program Manager/HMIS Administrator/Case Manager
Program Type All
Description This report lists clients that have not been assigned a bed since program
enrollment.
Benefit Monitors and identifies clients that have not received any bed assignment and
follow-up on delivery of service for accurate utilization.
Report Parameters Agency Program
Report Items Last Name First Name ID App ID DOB Current Age HoH HoH ID Family ID Relationship Entry Date Exit Date Agency
Program Name Location User Add
Sample Report Clients without Bed Assignment Report
19. CoC Permanent Housing Report (LAHSA) Date Published 10/15/2013
Primary Audience Executive Director/Program Manager
Program Type All
Description This report shows the clients served and exited to permanent housing destinations for the Continuum by Region, Planning District (SPA, CD, SD), Program Type and Program.
Benefit Provides an overview of the positive permanent housing results in the continuum, sorted by Chronically Homeless, Veteran, TAY, Singles, Families in addition to the filters below.
Report Parameters Region Program Type Planning District Population Served Agency, Program Start Date End Date Program Level Detail (Yes/No) Max Record Number
Report Items Total Served Total New Enrollments Total Exited Average Length of Stay PH Placements Returns to Homelessness New Entry into HMIS First-time Homeless PSH Placements
Sample Report CoC Permanent Housing Report (LAHSA)
20. Daily Swipe Activity Date Published 10/12/2008
Primary Audience Program Manager/HMIS Administrator/Case Manager
Program Type All programs with a swipe card component
Description This report provides unduplicated counts of beds, breakfast, and dinner and categorizes these services by gender.
Benefit Allows monitoring and tracking of daily service transactions provided to clients.
Report Parameters Agency Program Date Session ID Null
Report Items Number of services rendered for female/male. Number of swipe card services rendered for female/male. Number of distinct clients’ served- female/male.
Sample Report Daily Swipe Activity
21. Daily Swipe Activity Detail Date Published 10/12/2008
Primary Audience HMIS Administrator/Case Manager
Program Type All programs with a swipe card component
Description This report list client that were provided a swipe card service.
Benefit Validates the accuracy of the daily transactions provided to clients.
Report Parameters Agency Program Date
Report Items First Name Last Name DOB Gender Entry Date Client ID Application ID Household ID Family ID
Sample Report Daily Swipe Activity Detail
22. Data Timeliness Report Date Published 9/17/2010
Primary Audience Program Manager
Program Type All
Description This report calculates the difference between the program entry date specified for the client and the date the client's application was entered into the system. For example, if program entry date is 04/04/2013 and was recorded on 04/09/2013, then the report would calculate a 5 day lag time. The report groups the number of applications by program and has seven buckets for the number of days an application has been lagging. It also has a details section that lists information regarding the specific application. The date range specified for the report gets all applications that fall within that date range based upon the client's program entry date.
Benefit Monitors that clients are enrolled within (3) business days.
Report Parameters Agency Program Date
Report Items ID Application ID Program First Name Last Name DOB Program Entry Date Date Add Program User Add Lag Time
Sample Report Data Timeliness Report
23. Data Integrity Report (LAHSA) Date Published 8/16/2012
Primary Audience Program Manager/HMIS Administrator
Program Type All
Description This report displays the HMIS data quality score as well as the details of the errors in the client data for a chosen contract. The report also generates a Client Roster to validate the program enrollments.
Benefit Tracks data quality score of any program or agency to adhere to the contracted minimum (90%) and shows the client roster as well as details on each client’s data error for HUD and LAHSA required data fields.
Report Parameters Agency Program Analyst Contract Type Program Contract Number Start Date End Date Max Record Number
Report Items Missing or invalid Eligibility Page errors Missing or invalid Milestones and Services Missing or Invalid Demographics Missing or Invalid Income information Missing information for Housing Situation at Program Entry Missing responses for Special Conditions and Disabilities Missing or Invalid Housing Situation at Program Exit
Sample Report Data Integrity Report (LAHSA)
Mapping Document
Data Integrity Report Mapping Document
24. Duplicate Program Enrollments Report Date Published 7/7/2010
Primary Audience Program Manager/HMIS Administrator
Program Type All
Description This report identifies duplicate program entries within each program or agency. Duplicates are identified and highlighted in the following categories: ID, SSN, first and last name, and date of birth.
Benefit Monitors duplication and obtain an unduplicated count of clients served during program participation.
Report Parameters Agency Name Program Name Start Date End Date
Report Items Last Name and First Name SSN ID Household ID App ID HOH Family ID Date of Birth Gender Program Program Date Program End Date User Add SSN DOB Client ID Names
Sample Report Duplicate Program Enrollments Report
25. Face Sheet Date Published 10/2012
Primary Audience Case Manager
Program Type All
Description This report displays individual client- and program-level information.
Benefit Provides an overview of the data collected that was collected for the client.
Report Parameters Right-click on Program Entry page to preview the report.
Report Item Customer Information Employment and Education Programs
Household/Demographics Household Member Current Income Sources Family Contacts Program Entry Questions
Sample Report Client Face Sheet
26. Family Type and Size Validation Report Date Published 10/18/2010
Primary Audience HMIS Administrator/Case Manager
Program Type All
Description This report identifies missing and incorrect household demographic.
Benefit Allows monitoring of the household size and family type of participants, so that it is accurately reflected in the QPR and APR.
Report Parameters Agency Program Start Date End Date
Report Items HouseholdID Size FamilyID Size Household to Family Size Variation Program ID App ID First Name and Last Name Date of Birth User Add Number of Children Number of Adults Total Clients Family Type
Sample Report Family Type and Size Validation Report
27. Follow-up Roster Report (LAHSA) Date Published 7/31/2012
Primary Audience Program Manager/HMIS Administrator
Program Type All
Description This report displays the client’s follow-up information of those that have exited a program.
Benefit Provides overview of the most important follow-up information of each client.
Report Parameters Program Type Program Start Date
End Date
Report Items Last Name and First Name ID Case Manager Household Size Family Type Age and Gender Veteran Status Chronically Homeless Status Housing Status at Exit Destination Program Entry/Exit Date Days since Program Exit Client remained in same housing? Cost of Rent Employment Status
Sample Report Follow-up Roster Report (LAHSA)
28. HFSS Monthly Management Report Date Published 8/13/2014
Primary Audience HMIS Administrator/Program Manager
Program Type HFSS
Description This report pulls monthly data for the Homeless Family Solutions System (HFSS) to submit to DPSS as part of the compliance effort. It looks at the numbers served in HMIS as well as other reporting details.
Benefit Allows users to view and manage their monthly numbers and submit to LAHSA/DPSS.
Report Parameters Planning Regions Agency Program Contract Number Include Dependents in Details? Start Date End Date
Report Items Screening Date Referral Date CalWORKs and CalWORKs WtW (GAIN) ID App ID Program Entry/Exit Date Services
Sample Report HFSS Monthly Management Report
28. HFSS Monthly Management Report
Date Published 8/13/2014
Primary Audience HMIS Administrator/Program Manager
Program Type HFSS
Description This report pulls a participant roster for the Homeless Family Solutions System (HFSS) to submit to DPSS as part of the compliance effort.
Benefit Allows users to view and manage their monthly numbers and submit to LAHSA/DPSS.
Report Parameters Planning Regions Agency Program Contract Number Program Component Start Date End Date
Report Items Screening Date Referral Date CalWORKs and CalWORKs WtW (GAIN) ID App ID Program Entry/Exit Date Services
Sample Report HFSS Participant Roster Report
28. Homeless In-Migration Report Date Published 4/14/2014
Primary Audience Executive Director/Program Manager
Program Type All
Description This report looks at all new enrollments in HMIS and their last permanent address in order to track in-migration to Los Angeles County.
Benefit Allows users to examine and analyze origin of the client newly entering their program.
Report Parameters Agency Program Program Subtype Location Sub-Population Served Start Date End Date Program
Report Items Last Known Permanent Address Program Entry Date Population Subtype Program Program Subtype
Mapping Document Homeless In-Migration Report Mapping Document
29. Household Member not with Household Date Published 12/4/2010
Primary Audience HMIS Administrator/Case Manager
Program Type All
Description This report list enrolled household members for non-enrolled clients. 1. Clients who were not enrolled into a program. 2. Household members who were enrolled into a program who have the
same Household and Family IDs as those not enrolled.
Benefit Allows users to validate that all household members are enrolled in a timely manner and identify any household members who were erroneously entered in HMIS are not lingering in the queue.
Report Parameters Agency Start Date End Date Program
Report Items Last Name and First Name ID Date of Birth Age and Gender HoH and Relationship to HoH Family Type Housing Status
Sample Report Household Member not with Household
30. HPRP APR 2010 Date Published 11/28/2010
Primary Audience Executive Manager/Program Manager
Program Type Supportive Services for Veteran Families (SSVF)
Description This is a mandatory report used to monitor the progress and accomplishments of program on an annual basis.
Benefit Evaluates program performance and fulfill reporting needs to federal agencies running the HPRP programs.
Report Parameters Start Date End Date Grantee Contract Number
Report Items Bed and Unit Inventory and Utilization Individuals and Households Served Age, Race, Ethnicity, and Gender of Participants Physical and Mental health Conditions at Entry/Exit
Domestic Violence Experience Prior Living Situation and Length of Stay Veteran Status Cash and Non-Cash Income Sources of Income Length of Participation Destinations at Exit
Sample Report Link
31. HPRP APR 2010 Details Date Published 11/28/2010
Primary Audience Program Manager/HMIS Administrator
Program Type Supportive Services for Veteran Families (SSVF)
Description This report accompanies and provides participants’ details from the HPRP APR 2010
Benefit Provides details of HPRP participant information
Report Parameters Start Date End Date Grantee Contract Number
Report Items Bed and Unit Inventory and Utilization Individuals and Households Served Age, Race, Ethnicity, and Gender of Participants Physical and Mental health Conditions at Entry/Exit Domestic Violence Experience Prior Living Situation and Length of Stay Veteran Status Cash and Non-Cash Income Sources of Income Length of Participation
Destinations at Exit
Sample Report Link
32. HUD Required Data Missing Date Published 7/14/2010
Primary Audience HMIS Administrator/Case Manager
Program Type All
Description This report identifies missing HUD required fields for head of household. Any missing data is highlighted in yellow for ease of identification and correction.
Benefit Allows validation of data quality to meet federal reporting purposes.
Report Parameters Region Agency Name Program
Start Date End Date Family Type
Report Items Last Name First Name DOB Relationship Family Type Gender Race Ethnicity Chronic Disabled Veteran Prior Living Situation Length of Stay Episodes ID Application ID Entry Date Exit Date Agency Program User Add Client City Client Zip Zip Data Quality Housing status Destination Reason for Leaving SSN SSN Code
Sample Report HUD Required Data Missing
33. Length of Stay by CoC Date Published 6/7/2010
Primary Audience Executive Manager/Funder
Program Type All
Description This report calculates the average and median length of stay for clients at a continuum level. By selecting a specific program, the user is able to compare all agencies who serve clients within the same program type.
Benefit Evaluates the length of stay patterns of clients.
Report Parameters Region Agency
Program Type Program Start Date End Date
Report Items Agency Program Program Start Program End Active Clients Average Active Clients Median Total Active Clients Exited Clients Average Exited Clients Median Total Exited Clients Total Clients During Period Program ID
Sample Report Length of Stay by CoC
34. Length of Stay by Details Date Published 6/7/2010
Primary Audience Executive Manager/Funder
Program Type All
Description This report accompanies and provides details on the Length of Stay Report.
Benefit Allows users to review and validate accuracy of the length of stay report.
Report Parameters Region Agency Program Type Program Start Date End Date
Report Items Program Program Start Date Program End Date Application ID ID Last Name First Name Veteran Entry Date Exit Date Active Exited Length of Stay Active Length of Stay
Sample Report Length of Stay by Details
35. MPR (Monthly Performance Report) Date Published 4/8/2012
Primary Audience Executive Director/Program Manager
Program Type All
Description The MPR displays the monthly performance of the program for the period selected
Benefit Allows review of performance of a program on a monthly basis.
Report Parameters Agency Program Contract Type Start Date End Date
Report Items Demographics Program Occupancy Households Served Age Race and Ethnicity Persons by Category Education Completed First time in the Continuum Prior Living Situation by Household Client Monthly Cash-Income Amount Cash Income Sources Non-Cash Benefit Sources Area Median Income (AMI) Range Average Household AMI Length of Participation Exit Destination Planning Regions Household Constellation
Sample Report MPR (Monthly Performance Report)
36. MPR - Details Date Published 4/8/2012
Primary Audience HMIS Administrator/Case Manager
Program Type All
Description The MPR – Details accompanies the MPR to display the details of the monthly performance and client’s information.
Benefit Allows users to review and validate the details of the MPR.
Report Parameters Agency Program Contract Type Start Date
End Date
Report Items Number of Persons in Households Served Households Served Household Constellation Age Race and Ethnicity Education First Time in the Continuum Prior Living Situation Chronically Homeless Validation Conditions Co-occurring Conditions Household Monthly Income Range Household Cash Income Sources Household Non-Cash Benefit Sources Households by AMI Range Average AMI by Household Type
Sample Report MPR Details Section AC-FH-J MPR Details Section G MPR Details Section K-O
37. Occupancy Report (LAHSA) Date Published 8/28/2012
Primary Audience Program Manager/HMIS Administrator/Case Manager
Program Type All
Description This report displays the occupancy rate of the beds for the report period and program.
Benefit Tracks occupancy rate of the beds associated to the program for a given period, to allow analysis of the occupancy of a program and to comply with LAHSA standards
Report Parameters Agency Program Analyst Program Start Date End Date Max Record Number Include Details?
Report Items Bed Capacity Beds Assigned Overflow Beds Occupancy Rate Clients Missing Bed Assignment
Sample Report Occupancy Report (LAHSA)
38. Program Overview Report
Date Published 8/21/2012
Primary Audience Program Manager/HMIS Administrator
Program Type All
Description This report displays program setup information of the active programs selected, including program targets, milestones, services and contracts.
Benefit Validates the setup information of a program by agency
Report Parameters Region Agency Program (Multi-select)
Report Items Program Targets and Associated Contract Milestones Activities and Activity Type Funding Code Units
Sample Report Program Overview Report
39. PSH Report (LAHSA) Date Published 9/9/2013
Primary Audience Executive Director/Program Manager
Program Type All
Description This report shows the clients served and exited to permanent supportive housing destinations and shows the actual number of permanent supportive housing program entries by Region, Planning District (SPA, CD, SD), Program Type and Program. This report is an internal LAHSA report.
Benefit Provides data on aggregated number of PSH placements and validation for those housing placements
Report Parameters Region Program Type SPA CD SD Agency Program Start Date End Date Details Duplicated? Max Record Number
Report Items Total Served Total Exited Exited to PSH Exited to PSH, Entered into PSH Program Prior Exit to PSH Recorded in HMIS Exited from ES Exited from TH
Exited from PSH Exited from Other
Sample Report PSH Report (LAHSA)
40. QPR 2013 (LAHSA) Date Published 6/21/2013
Primary Audience Funder/Executive Director/Program Manager
Program Type All
Description The QPR evaluates the performance of programs in HMIS to the LAHSA standard targets for the quarter and compares it to the previous year’s performance. This is the new quarterly performance report, updated from the QPR 2012 (LAHSA), which incorporates the new performance targets and format changes.
Benefit Evaluates performance of each program. Incorporates systematic elements including Eligibility and Wait List data, as well as previous year performance numbers for easy comparison of performance year by year.
Report Parameters Contract Type Agency Program Start Date Contract Number Quarter Checkbox for Unduplicated vs. Duplicated Checkbox for Households vs. Persons Checkbox for Summary only vs. Summary + Details Max Record Number
Report Items Age, Gender, Race, Ethnicity of Participants Household Type and Family Type of Participants Physical and Mental Conditions at Entry/Exit Cash and Non-Cash Income Amounts and Sources AMI Length of Participation Destinations at Exit New Program Enrollments Permanent Housing Retention
Sample Report QPR 2013 (LAHSA)
Mapping Document
QPR Logic Guide
41. Recidivism Summary Report Date Published 11/28/2010
Primary Audience Executive Director/Program Manager
Program Type All
Description This report includes the total recidivism occurrences for each person and the days for which they were able to maintain permanent housing prior to experiencing additional spells of homelessness. Each occurrence counted includes persons who have re-entered the HMIS with a “literally homeless” status at program entry within two (2) years from their placement date just so as long as this occurs within the reporting start and end dates.
Benefit Allows tracking recidivism of clients in HMIS by program type and program.
Report Parameters Program Type Agency Program (Multi-select) Start Date End Date Funding Source Drill Down
Report Items Total Exited Placed into Permanent Housing Recidivism Count Average Length of Stay in Permanent Housing
Sample Report Recidivism Summary Report
42. Recidivism Details Providers Report Date Published 11/28/2010
Primary Audience Program Manager/HMIS Administrator
Program Type All
Description This report accompanies the Recidivism Summary Report and is meant to provide extensive information about the occurrences of recidivisms for each person during two phases: Permanent Housing Placement and Recidivism Entry.
Benefit Allows tracking recidivism of clients in HMIS by program type and program and see the details about the client’s information
Report Parameters Program Type Region Agency Program (Multi-select) Start Date End Date Funding Source Client Type
Report Items Last Name and First Name ID App ID Funding Source Program Type Agency Name
Program Entry and Exit Date Length of Participation in Program Last Known Permanent Address Household Type and Size HoH Housing Status at Entry and Exit Disabled, Veteran Chronically Homeless Status Family Type Age, Gender, Race, Ethnicity Date of Birth Education Completed
Sample Report Recidivism Details Providers Report
43. Service Details Report (LAHSA) Date Published 7/10/2013
Primary Audience HMIS Administrator/Case Manager
Program Type All
Description This report displays the services provided and the milestones the services are attached to for each client as well as their demographic information.
Benefit Provides overview of all services provided to all clients in the program by program, case manager or date.
Report Parameters Agency Program Contract Number Case Manager Start Date End Date Max Record Number
Report Items Last Name and First name ID App ID Program Entry and Exit Date Program Family Type Household Size Age Milestone and Milestone Status Service and Standard Name Activity Date and End Date Unit User Add
Sample Report Service Details (LAHSA)
44. Winter Shelter Report Date Published 3/9/2009
Primary Audience Executive Director/HMIS Administrator/Funder
Program Type Winter Shelter Program
Description The Winter Shelter Program operates from December to approximately March 15, but may operate as early as November 1. Due to term of operation, the date parameters for the report are based on a monthly-basis. This report provides client count and demographic information of program.
Benefit Enables end-users to monitor service activities provided to clients served under this seasonal program.
Report Parameters Agency Contract Number Contract Year Month City AMI State AMI County
Report Items Race and Ethnicity Physical and Mental Conditions at Entry Funding Sources AMI
Sample Report Winter Shelter Report
45. Winter Shelter Base Detail Date Published 12/8/2010
Primary Audience HMIS Administrator/Case Manager
Program Type Winter Shelter Program
Description Serves as validation tool to ensure data quality and accuracy for Parts B–E of the Winter Shelter Report.
Benefit Allows to review details and verify the accuracy of the aggregated Winter Shelter Report
Report Parameters Agency Contract Number Contract Year Month
Report Items Last Name and First Name ID Race, Ethnicity, and Age Family Type Veteran Status HoH and Relation to HoH App ID Entry and Exit Date Destination
Physical and Mental Conditions at Entry
Sample Report Winter Shelter Base Detail
46. 211 Appointments Report Date Published 3/8/2013
Primary Audience Program Manager/HMIS Administrator/Case Manager
Program Type Family Solutions System
Description This report displays 211 appointment information for clients who have received an appointment in HMIS via 211 to the Family Solutions System Providers
Benefit Tracks the volume, dates, status, location, and wait times (from 211 contact to appointment at Family Solutions Centers) of 211 appointments in HMIS, as well as the basic client information 211 staff is capturing upon screening. This report is available as a management tool, to review volume of calls handled by 211 staff, as well as by location.
Report Parameters Start Date End Date 211 Staff (HMIS ID) Location (FSS Assessment Locations) Max Record Number
Report Items 211 Staff Name 211 Contact Date FSC Appointment Date, Time, and Location FSC Appointment Score FSC Appointment Status FSC Staff Name ID Last Name and First Name Date of Birth Language Language Support Phone
Sample Report 211 Appointments Report