HMISHMISHomeless Management Information System

MISSIONMISSION

To provide standardized and timely information to improve access to housing and services, and strengthen our efforts to end homelessness.

MISSION (cont.)MISSION (cont.)To eventually provide as

comprehensive a picture of homelessness as possible, by incorporating information from all emergency shelters, transitional housing, and permanent supportive housing providers, as well as other points of contact for people experiencing homelessness, such as outreach programs and drop-in centers.

DefinitionDefinition

A Homeless Management Information System (HMIS) is a software application designed to record and store client-level information on the characteristics and service needs of homeless persons.

Definition (cont.)Definition (cont.)

An HMIS is typically a web-based software application that homeless assistance providers use to coordinate care, manage their operations, and better serve their clients.

ImportanceImportanceEvery Continuum of Care (CoC) is

required to implement an HMIS and is scored annually in the CoC NOFA.

Local HMIS data is critical for the Annual Homeless Assessment Report (AHAR)

Implementation of HMIS at the local level can support coordinated case management.

HMIS Data CollectionUniversal Data Elements (UDE) must be entered in

HMIS for all clients and include:1. Name2. Social Security Number (SSN)3. Date of Birth4. Ethnicity and Race5. Gender6. Veteran Status7. Disabling Condition8. Residence Prior to Program Entrance9. Zip Code of Last Permanent Residence10.Program Entry Date11.Program Exit Date12.Personal Identifier (Unique ID)13.Household Identifier14.Program Identification Information

HMIS Data CollectionProgram Specific Data Elements (PDE) must be entered in HMIS by HUD funded programs required to generate an Annual Progress Report (APR) and include:1.Income and Sources2.Non-Cash Benefits3.Physical Disability4.Developmental Disability5.HIV/AIDS6.Mental Health7.Substance Abuse8.Domestic Violence9.Services Received10.Destination at Leaving11.Reasons for Leaving12.Employment 13.Education14.General Health Status15.Pregnancy Status16.Veteran’s Information17.Children’s Education

Privacy Standards Privacy Standards FrameworkFrameworkPersonal Protected Information (PPI)

◦Includes name, SSN, program entry/exit, zip code of last permanent address, system/program ID, and program type.

Allow for reasonable, responsible data disclosures

Derived from principles of fair information practices

Borrowed from HIPPA – Health Insurance Portability and Accountability Act

Baseline Privacy Baseline Privacy StandardsStandardsMust comply with other federal, state,

and local confidentiality lawMust comply with limits to data

collection (relevant, appropriate, lawful, specified in privacy notice)

Must have written privacy policy – and post it on your website

Must post sign at intake or comparable location with general reasons for collection and reference to privacy policy

May infer consent for uses in the posted sign and written privacy policy

Summary of HMIS Summary of HMIS StandardsStandards

HUD expects every HMIS to meet the baseline requirements

Standards are in the process of revision and will be published for notice and comment via the Federal Register

Questions???Questions???

Any questions?