hiv-aids-grant-guidelines

8/7/2019 hiv-aids-grant-guidelines

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SUPPORT TO NGO INITIATIVESFOR THE PREVENTION OF HIV/AIDS

Project Guidelines

BACKGROUND

Early 2005, ADB and the Government of Sweden established an HIV/AIDS Trust Fundwith an initial commitment of $14.3 million financed by Sweden. The objective of theFund is to support ADB Developing Member Countries (DMCs) in designingcomprehensive responses to the HIV/AIDS epidemic, with a focus on areas wherepartnership with ADB will be of strategic value.

ADBs value added in the fight against HIV/AIDS is rooted in its capacity to financeneeded investments and its long-established policy dialogue with governments andnational planning agencies. This relationship facilitates advocacy for Governmentsleadership and commitment, and a multi-sectoral approach to addressing the HIV/AIDS

epidemic. In addition, ADB plays an important role in documenting and disseminatinggood practices worth replicating and being incorporated into national and regionalprograms.

ADB recently approved an $8.6 million Regional Technical Assistance (RETA) grant, tobe financed by the HIV/AIDS Trust Fund. The RETA comprises 11 subprojects that willexpand upon ADB's existing work on HIV/AIDS to identify effective and evidence-basedresponses to the AIDS epidemic, with priority given to areas and communities that areespecially poor, vulnerable or affected by HIV/AIDS. The RETA will support: (i) studieson the economic and social impact of the HIV/AIDS epidemic at the country, regionaland community level; (ii) pilot HIV/AIDS interventions, which are community driven, withcareful evaluation and identification of good practices, for possible replication and

scaling-up; (iii) the development and dissemination of tools and evidence basedguidelines for effective HIV/AIDS prevention and care; and (iv) HIV/AIDS trainingprogram and modules for ADB staff.

The NGO Initiatives for the Prevention of HIV/AIDs (hereinafter referred to as the NGOProject) is one of the 11 subprojects set up to fight HIV/AIDS in Asia and the Pacific.

PURPOSE

The purpose of the NGO Project is to contribute to the development and implementationof effective and evidence-based responses to the AIDS epidemic at country and regionallevels. Specifically, the NGO Project aims to identify, document and support the role of

NGOs in effective outreach and delivery of essential HIV/AIDs services to the poor,vulnerable and high-risk groups.

These project guidelines establish the terms and conditions by which the NGO Projectshall be implemented by the NGO and Civil Society Center of ADB.

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FUNDING INFORMATION

Under the RETA, a sum of US$ 1.5 million has been earmarked for the NGO Project, foractivities to be implemented between 2006 and 2009. The NGO Project will finance aseries of initiatives developed and implemented by NGOs.

The NGO Project will award grants up to US$ 50,000 or less for a single initiative. Onlyin exceptional cases will proposals in excess of US$ 50,000 be considered. Themaximum duration for implementation of an initiative is two years.

Applications will be approved and funded in two batches, with a possible third batch iffunds remain available.

TIME LINE FOR APPLICATIONS

First Batch30 September 2006 - Application Deadline30 November 2006 - Anticipated notification of decision

31 January 2007 - Anticipated start date

Second Batch31 May 2007 - Application Deadline31 July 2007 - Anticipated notification of decision30 September 2007 - Anticipated start date

ELIGIBILITY CRITERIA

The NGO Project will only support NGO initiatives implemented in the following ADBdeveloping member countries (DMCs): Afghanistan, Armenia, Azerbaijan, Bangladesh,Bhutan, Cambodia, China, Peoples Republic of, Cook Islands, Fiji Islands, Hong Kong,

China, India, Indonesia, Kazakhstan, Kiribati, Korea, Republic of, Kyrgyz Republic, LaoPeoples Democratic Republic, Malaysia, Maldives, Marshall Islands, Republic of the,Micronesia, Federated States of, Mongolia, Myanmar, Nauru, Nepal, Pakistan, Republicof Palau, Papua New Guinea, Philippines, Samoa, Singapore, Solomon Islands, SriLanka, Taipei, China, Tajikistan, Thailand, Timor-Leste, Tonga, Turkmenistan, Tuvalu,Uzbekistan, Vanuatu, and Viet Nam, Socialist Republic of.

NGOs eligible for funding should:

Be legally constituted and registered in an ADB developing member country, asrequired by local laws

Have by-laws which give the NGO legal capacity to accept the funding to beprovided under the NGO Project Have accounts that are audited annually by independent public auditors

Demonstrate their institutional capacity to implement the proposed initiative in termsof expertise, experience, and available staff

Present a proposal with clear-cut outcomes that can be achieved in a limited amountof time

Guarantee strict monitoring and evaluation of the proposed initiative, with clearindicators and targets, and

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Have adequate resources to complement financing by the NGO Project. (Matchingfinancing may be given in cash and/or in kind e.g., administrative support, in termsof staff time, access to office technology, etc.)

Proposed NGO initiatives eligible for funding include areas of activities that:

aim to strengthen the capacity of community based organizations and/or local NGOsinvolved in HIV/AIDS prevention, care, and/or treatment of vulnerable and high-riskgroups;

pilot test innovative approaches and/or modalities aimed at addressing theconstraints and needs of vulnerable and high-risk groups;

contribute to strengthening ADB-NGO-Government partnerships for HIV/AIDSprevention, care, and/or treatment;

associate people living with HIV/AIDS in the design, implementation and monitoringof the impact of the proposed activities;

aim at reporting evidence of effective HIV/AIDS prevention, care, and /or treatment toenable replication and expansion/up-scaling of activities to other countries and orregion; or

enhance capacity of NGOs in quality monitoring and evaluation of HIV/AIDsprevention, care, and/or treatment programs.

RESTRICTIONS

Funding under the NGO Project shall not be granted for: (i) general and administrativeexpenditures of NGOs, other than those specific to the approved initiative; (ii) investmentin physical infrastructure (construction, land property and durable equipment); and (iv)proposals where there is a real or perceived conflict of interest.

SELECTION CRITERIA

For an initiative to be considered, it must meet the eligibility requirements describedabove. Since resources available under the NGO Project are limited, selection ofproposals will be based on their relative merit ranking.

In determining this ranking, ADB will consider factors that take into account NGO abilityand ADB relevance:

NGOs capacity and quality of the proposal:

Satisfactory evidence of a strategic approach to HIV/AIDS taken in the proposedinitiative and developed in a participatory manner

Feasibility of the proposed initiative to serve as a model for replication and up-scalingnationally and/or regionally Involvement of people living with HIV/AIDS in designing, implementing andevaluating the proposed initiative

Involvement of vulnerable groups and high-risk groups in designing, implementingand evaluating the proposed initiative

Clarity and originality of the proposed initiative and its objectives Assurance that proposed activities and methods are feasible and appropriate for

meeting the stated objectives

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Adequacy of the monitoring and evaluation strategy and tools to measure outcomesand impact

Sufficiency of the proposed initiative design (particularly proposed initiatives thatcover several countries and/or region) to enable comparative analysis of issues,constraints and models for effective HIV/AIDS response

The overall experience and skills of the NGO staff knowledge of and experience ofthe staff with HIV/AIDS programs and activities is appropriate for the proposedinitiative, and likelihood that the staff can complete the proposed initiative within therequired time frame

Capacity to work in partnership with other NGOs, government bodies and the privatesector to achieve proposed initiative goals

Level of co-financing or in-kind contributions by the NGO Plans for continuation of activities beyond the life of the grantADB Relevancy:

Relevance of the proposed initiative to ADB country strategy and programs andnational HIV/AIDS efforts

Existence of a high-level HIV/AIDS coordinating body with representation of keystakeholders from all sectors, including people living with HIV/AIDS, in the country ofthe proposed initiative

Governments commitment and support is essential to facilitate replication andsustainability of successful NGO programs. For this reason, priority will be given toproposals from countries where there is clear Government support the HIV/AIDSprogram specifically by:

agreement to use NGOs as implementing agencies; agreement to quick implementation arrangements, including funding for HIV/AIDS

activities provided directly to communities and NGOs;

Applications originating from NGOs that emphasize collaboration between and amongother NGOs (both local and international) are particularly welcomed.

SELECTION PROCESS

Proposals will be invited by the ADB NGO and Civil Society Center (NGOC) through anotice posted on its website and other vehicles for inviting proposals.

After initial screening by the NGOC, applications will be reviewed and ranked by aCountry-Based Committee established in the country where the initiative is proposed tobe implemented. The Country-Based Committee will be composed of a representative

from the ADB Resident Mission and the UNAIDS Country Coordinator. Proposals fromcountries without an ADB Resident Mission, will be screened and ranked by the ADBofficer at headquarters (HQ) responsible for health or social sector projects for thecountry concerned.

A final selection of proposals will be made by the ADB-HQ Committee, comprising onerepresentative each from the NGO and Civil Society Center (NGOC), the HIV/AIDs Unitand the department and/or sector concerned. The ADB-HQ Committee will be chaired by

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the Director of the Gender, Social Development and Civil Society Division (RSGS) or hisrepresentative.

In accordance with ADB internal approval procedures, the NGOC will inform theconcerned NGO when its proposal is approved, and send the NGO a draft grant

agreement for comment and signature.

If a proposal is declined, the NGOC will communicate the decision and relevantcomments to the proposing NGO.

FOLLOW THESE 4 STEPS TO APPLY

1. Review the NGO Project guidelines and confirm that your proposed initiative meets allof the eligibility criteria.

2. Read and complete the proposal format.

3. Submit your proposal to the ADB NGOC before the announced deadlines to:

Jennifer FrancisNGO and Civil Society SpecialistNGO and Civil Society Center6 ADB Avenue, Mandaluyong City1550 Metro Manila, The PhilippinesTel: (63) 2 6325729Fax: (63) 2 6362409Email: [email protected]

4. Confirm receipt of your proposal with ADB NGOC.

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mailto:[email protected]:[email protected]

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