highway / utility coordination
DESCRIPTION
Highway / Utility Coordination. Federal Requirements LPA Utility Procedures Guide Reimbursement Requirements. Highway / Utility Coordination. What is the goal of a coordinated Hwy / Utility relocation program?. AASHTO STUDY. - PowerPoint PPT PresentationTRANSCRIPT
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Highway / Utility CoordinationHighway / Utility Coordination
• Federal Requirements
• LPA Utility Procedures Guide
• Reimbursement Requirements
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Highway / Utility CoordinationHighway / Utility Coordination
• What is the goal of a coordinated Hwy / Utility relocation program?
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AASHTO STUDYAASHTO STUDY
Utility relocation is one of the main causes of delays and added expense to road construction projects!
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Root of the ProblemRoot of the Problem
• Communication
• Cooperation
• Coordination
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Federal RequirementsFederal Requirements
• Must have an approved program and procedures for utility relocation and accommodation.
• Lacking a federally approved program, local agencies must follow the ODOT approved program.
• Require written statement certifying that utility work is complete or that arrangements have been made in the bid documents which allow relocation to run concurrently with the highway construction.
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Federal EnforcementFederal Enforcement
• If the approved procedures are not followed, FHWA may not participate in construction delay claims caused by utilities.
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Approved ProceduresApproved Procedures
• LPA Utility Guide
• Highway / Utility Guide
• FHWA Program Guide
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Reimbursable Utility WorkReimbursable Utility Work
• Funding
• Federal Requirements
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Funding – UR PhaseFunding – UR Phase• 4 – Funding Phases in all STIP Projects
• Preliminary Engineering• Right of Way• Utility Relocation (UR)• Construction
• Each Phase requires separate federal funding approval.
• UR Phase is required to fund work accomplished by the Utility or its contractor.
• Adding a UR Phase to an approved project requires an amendment that can take between 1 and 6 weeks depending on the location of the project being within an MPO.
• It is important to identify potential reimbursable impacts and budget for them in the UR Phase as early as possible.
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Reimbursable Utility WorkReimbursable Utility Work
• Funding
• Federal Requirements
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Federal RequirementsFederal Requirements• Must have an agreement with the Utility and have
written Federal/State approval prior to the Utility starting Preliminary Engineering or Relocation work.
• Preliminary engineering or relocation work by a utility, prior to written approval, will not be eligible for federal funding. These expenses would then be the sole responsibility of the LPA.
• Preliminary coordination and engineering work needed to determine the extent of utility conflicts does not require approval.
• Approvals can take between 1-4 weeks once an approved reimbursement package has been received.
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SummarySummary
• Follow approved utility program
• Written Certification that Utility Coordination is complete
• If Utility Reimbursement - Need to set up a UR Phase fund
• Need prior written approval before utilities start PE or Const work
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End of PresentationEnd of Presentation
www.oregon.gov/ODOT/HWY/ROW/utility_resource.shtml