health safety and environment management plan

MATTISKE CONSULTING PTY LTD 2015 © JANUARY 2015

HEALTH

SAFETY

AND

ENVIRONMENT

MANAGEMENT PLAN


TABLE OF CONTENTS

Page

1. INTRODUCTION .................................................................................................................................. 1 1.1 Policies and Work Practices............................................................................................................ 1 1.2 Safety Committee and Representatives ..................................................................................... 2 1.3 Health, Safety and Environmental Policy .................................................................................. 4 1.4 Safety Policy ......................................................................................................................................... 5 1.5 Change of Management Processes .............................................................................................. 6 2. PERFORMANCE MONITORING ....................................................................................................... 8 3. KEY PERFORMANCE INDICATORS ............................................................................................... 8 4. HAZARD RISK MANAGEMENT ...................................................................................................... 11 5. COMPETENCY AND TRAINING ..................................................................................................... 13 6. MEDICAL EVALUATION AND MONITORING ........................................................................... 14 6.1. Pre-employment Medicals ............................................................................................................. 14 6.2. Health Monitoring for Staff ........................................................................................................... 14

6.2.1 Booking Medicals............................................................................................................................. 14 6.2.2 Drug and Alcohol and Testing ....................................................................................................... 15

6.3 Medical Assessment Results ........................................................................................................ 15 7. SAFETY PROCEDURES ..................................................................................................................... 16 7.1 Pre-Start and Project Communication ...................................................................................... 16 7.2 Clothing and Personal Protective Equipment Rules ............................................................ 16 7.3 Emergency Procedures ................................................................................................................... 17 7.4 Fatality Prevention Strategy ........................................................................................................ 20 7.5 Definitions of Accident, Incident and Hazards ...................................................................... 20 7.6 Accident, Incident and Hazard Reporting ............................................................................... 20 7.7 Equipment Inspection Procedures and Checklists ............................................................... 20 7.8 Chemicals and Dangerous Goods Handling and Transport Procedures ........................ 21 7.9 Post Injury Management Procedures including Rehabilitation ...................................... 21 7.10 Permit/Lockout/Tag-out Procedures ....................................................................................... 21 7.11 Restricted Access and Isolation of Hazardous Areas .......................................................... 22 7.12 Specific Job Safety Analysis/Hazard Identification ............................................................. 22

7.12.1 Vehicles – Travelling To and From Work ..................................................................................... 22 7.12.2 Cyclone, Inclement Weather ......................................................................................................... 22 7.12.3 Mobile Equipment - Working near Mobile Equipment ............................................................... 22 7.12.4 Heat Exhaustion and Dehydration ................................................................................................ 24 7.12.5 Sun Exposure and Sunburn ........................................................................................................... 24 7.12.6 Fire Hazard ....................................................................................................................................... 24 7.12.7 Falls ................................................................................................................................................... 25 7.12.8 Snake and Insect Bites ................................................................................................................... 25 7.12.9 Vehicle Breakdowns and/or Bogging ........................................................................................... 25 7.12.10 Smoking, Naked Light and Other Ignition Sources .................................................................... 25


1. INTRODUCTION

1.1 Policies and Work Practices

Mattiske Consulting Pty Ltd has a Company Safety Policy and as a Company is committed to developing and maintaining a safe and healthy work environment both in the office and field situations.

All new employees and subcontractors are instructed on a one to one basis by the Managing Director (Dr Libby Mattiske) or her nominated representative on Mattiske Consulting Pty Ltd Policies

and Safe Work Procedures. All employees are required to sign and comply with statements and

procedures relating to safety matters as defined in the Company Policies and Company Safe Working Practices.

Dr Libby Mattiske will have overarching responsibility for all aspects of OH&S. Project Leaders will

be responsible for safety whilst out of the office on field trips and will be responsible for managing

the safety of their teams and for maintaining a safety culture.

Prestart meetings will take place prior to mobilisation. At this meeting the nominated OH&S Supervisor will be decided upon in negotiation with management and the safety representatives.

This will be clearly documented in the JHA. It must be understood that safety is everyone’s responsibility and it is a given that the safety of a team member always comes first.

All new employees are required to sign off on a written document on Policies and Safe Work Procedures. If any changes are made to the Policies and Safe Working Procedures then all

employees are required to read and sign acknowledgment of the changes. All Employees are required to undertake internal and external training in safety. The minimum safety training includes

– MARCSTA, First Aid and FESA fire awareness and use of fire extinguishers. All field employees are

also required to attend and undertake a nationally accredited Four Wheel Driving Course (which includes a defensive driving component, a recovery component and an assessment).

The Directors may also require some employees to undertake a remote first aid training course,

subject to the potential need and type of work being undertaken by the employee.

All employees and subcontractors of Mattiske Consulting Pty Ltd will attend all Client’s safety

inductions as required on each project prior to the commencement of any project and renewed as required for each Client.

All employees and subcontractors on field work are required to be involved with the preparation of

the JSA/JHA and also to participate in regular Take 2 (or the equivalent) discussions of the work at

hand.

At all times the safety and welfare of the employees, subcontractors and other workers are placed before work tasks. All employees are encouraged to take the attitude that if a task is not considered

to be safe then it should not be undertaken and any team member has the right to challenge the

safety aspects at any time (e.g. changes in weather).

The Company Policies (see attachments) include: - Anti-Corruption

- Cleaning and Tidiness Policy - Code of Conduct Policy

- Communication Policy

- Confidentiality Policy - Discipline Policy

- Document Control Policy - Dress Code Policy


- Duty of Care Policy - Equal Employment Opportunity, Behaviour, Harassment and Bullying Policy

- Employee Medical Policy

- Flowers, Gifts and Donations Policy - Health, Safety and Environmental Policy (see Section 1.3 below)

- Injury Management Policy - Mobile Phone Policy

- Recreation Activity whilst Working Away from Home Policy

- Resolution of Communication Issues Policy - Safety Policy (see Section 1.4 below)

- Smoke Free Work Place Policy - Termination Policy – Permanent Employees

- Travel Policy

- Vehicle Policy - Waste Management Policy

The Safe Work Procedures (SWP) (see attachments) includes:

- Call In - Electrical Equipment

- Fatigue Management

- Field Call In Sheets - First Aid Bites, Stings, Snakes, Spiders

- Manual Handling - Office Ergonomics

- Take Two

- Working in Extreme Temperatures

1.2 Safety Committee and Representatives

Employees of Mattiske Consulting Pty Ltd nominate six members of staff for the positions of Safety and Health Representatives. Supervisors in the field must attend regular safety meetings.

It is imperative that Senior Staff understand safety regulations and legislation in order to take

responsibility whilst on field trips. Currently the members in 2015 are:

- David Angus

- Tracy Gregory - Mathew Gannaway

- Felicity Hart

- Alastair MacGillivray - Fiamma Riviera

Dr Mattiske has overall responsibility for all aspects of OH&S. Dr Mattiske will arrange training,

review polices and KPI’s and organise training, compliance and culture of safety within the company.

Although observers to the Safety Committee, either Dr Elizabeth (Libby) Mattiske as a Managing Director or Mr Trevor Mattiske as Director, are responsible for Safety compliance and attend

meetings.

Safety Meetings are held on the following basis:

- On a monthly basis; or

- After a major incident or accident.

In accordance with the Occupational Safety and Health Regulations 1986, these members of staff received the relevant training.


The following are the key meetings held on Safety Matters

1. Safety Committee Meetings

The Safety Committee meets on a regular monthly basis (or as required if incidents/issues arise) and presents a summary to the Monthly Staff meeting. In addition, one of the Safety committee

representatives attends all project planning meetings. The intention at all times is to minimize

future accidents and incidents by reviewing the cause of the accident or incident.

Safety meetings constitute OH&S meetings and the meeting topic, minutes and attendees will all be determined prior to the meeting. Minutes of the previous meeting and an agenda will be printed out

and given to each attendee to read prior to the meeting. Topics will be determined by Dr Mattiske

and Safety Representatives and will be pertinent to recent field trips and/or safety concerns.

Employees are encouraged to take an interest in the OH&S committee meetings and committee members will be available at all times to answer to any safety concerns an employee may have.

Requirements for OH&S resources will be discussed in safety meetings. At each meeting the

opportunity is presented for all committee members to discuss any safety concerns or make

requests for resources such as training that may be relevant.

OH&S appraisals are conducted on a regular basis. When returning from the field, staff members are given the opportunity to make any specific requests regarding their training and equipment.

Audits are conducted regularly and safety measures for field work are discussed in pre-planning

meetings. If necessary, specifically requested training will be conducted.

Training Administrators will always endeavour to facilitate any specific training requests made by team members with the approval of Dr Mattiske.

A typical agenda for monthly meetings:

- Safety Issues, (Incidents and Time Lost)

- Health Issues (changes in health of employees, sick days, fatigue management, medical monitoring needs – e.g. skin and mole screening or drug and alcohol testing needs for

upcoming projects)

- Environmental issues i.e. Heat Exhaustion, Changing Work Conditions

- Workers’ Compensation updates (if relevant)

- Vehicle Maintenance/Requirements

- Equipment Maintenance/Requirements

- Training Requirements

- Employee Training Matrix (reviewed regularly by management and Safety committee)

- New Clients Safety Induction Needs

- Safety Issues and Action Plans/Solutions (Equipment, Schedule Calls etc.)

- Safety Notices (i.e. BHP, Alcoa, Anglogold and Industry Newsletters and others as

available)

- Other Issues


2. Monthly Staff Meetings

A summary is presented by Safety Representative on Accidents/Incidents/Hazards for the month and also any suggestions on minimising hazards and risks. All employees are encouraged to bring all

safety issues to these Meetings and management reinforce at each staff meeting the need for Zero Harm and if anyone considers that the work cannot be undertaken safely that they have the right to

stop work. Decisions and commitments are then made on actions for specific issues by all

employees at the meeting.

Monthly staff meetings are an ideal forum for OH&S discussion and awareness. There will always be a strong focus on safety and key lessons learned.

There will often be a group activity to demonstrate an aspect of safety such as a role play or question and answer session. There is always a safety moment at the beginning of each meeting.

3. Project Planning Meetings

At the commencement of all projects, all safety issues associated with the project are discussed.

Preventative measures are then forwarded to all employees and sub-contractors associated with this

particular project.

Regular pre-start meetings and discussions are held on tasks at hand prior to commencement of work and if conditions change during work.

1.3 Health, Safety and Environmental Policy

Mattiske Consulting Pty Ltd is committed to providing a safe and healthy work environment, safe

systems of work, adequate training and appropriate management practices to ensure that the standards for occupational health and safety and environmental protection are maintained at the

highest practical level and become an integral part of all systems of work. Our activities will be undertaken in a manner that leaves no environmental impact.

To achieve these objectives Mattiske Consulting Pty Ltd will:

• provide safe working conditions, procedures and facilities which comply with relevant

legislation and regulatory standards;

• involve employees in occupational health and safety matters and consult them in the ways

to reduce workplace risks and hazards;

• provide and maintain equipment in safe working condition; maintain systems to prevent losses likely to be caused by fire, or other property damages including chemical spills;

• comply with statutory authorities and confer with government bodies and industry groups to develop strategies for monitoring health and safety objectives as appropriate;

• avoid harmful impacts on biological, physical and social factors under which Mattiske

Consulting Pty Ltd activities are conducted;

• promote a culture of responsible environmental management by all Mattiske Consulting Pty

Ltd personnel; and

• ensure Mattiske Consulting Pty Ltd activities comply with relevant environmental laws


The communication of Health and Safety matters is considered extremely important. There is a

notice board in the main entrance area of the office where all information is visible to employees.

Toolbox information and safety notices are printed off and pinned up on the board for staff to read. There are safety notices in all the staff bathrooms and restrooms. Safety information on skin

cancers, sun care, types of snakes and spiders etc are all displayed in a prominent position for staff to read. Clients will send safety alerts via email when any safety incident occurs which has resulted

in an injury however serious or minor. Any risks to workers such as hazardous conditions,

roadworks or environmental hazards will also be alerted and emailed. These alerts are printed off and pinned in a prominent position and staff must sign off to confirm the alert has been read.

OH&S learnings are conveyed to staff in minutes from staff meetings and safety meetings. All

documentation is stored within our Mattiske filing systems and is accessible by all staff.

All employees are encouraged to commit to positive and active involvement in the safety and

environmental management program, including the preparation and making recommendations towards the improvement of procedures. Furthermore, all sub-contractors managed by Mattiske

Consulting Pty Ltd will be required to demonstrate that they implement and maintain occupational health and safety and environmental management programs and procedures that comply with

leading best practice as defined by Mattiske Consulting's Company Policy and Guidance statements

as defined by State and Federal Agencies.

Mattiske Consulting Pty Ltd provides a range of resources for all employees and subcontractors to develop systems for their operations to be conducted in an environmentally friendly, safe and

professional manner.

1.4 Safety Policy

Mattiske Consulting Pty Ltd will develop and continually improve a safe and healthy working environment, which meets or exceeds standards as required by legislation.

1. Mattiske Consulting Pty Ltd has a policy of maintaining a Smoke Free environment and therefore smoking is not allowed in any offices or company cars. If Clients or subcontractors

wish to smoke please point out our policy and ask them to smoke outdoors.

2. All employees and subcontractors shall wear lace-up safety boots that meet Australian

standards (not elastic sided) at all times in the field.

3. All employees and subcontractors shall wear a minimum of long sleeved cotton shirt, long

pants (unless given permission otherwise by the Directors or the Client) and any other appropriate work clothes at all times in the field.

4. All employees and subcontractors shall wear safety footwear, safety helmets and safety

glasses where it is so designated by the Client. Additional hand protection and hearing protection shall be worn in areas as designated by the Company or the Client. Safety

helmets and safety glasses will be supplied by Mattiske Consulting Pty Ltd. Private

sunglasses are not allowed in designated areas, unless the glasses meet Australian Safety Standards. If prescription glasses are required in the field please discuss options with

Directors. Contact lenses are not to be worn in field situations.

5. Insect repellent is provided by MCPL and is encouraged to be used where necessary, to

minimise insect bites.

6. All employees and subcontractors shall wear sun-screen and wide brim hats at all times in the field to minimise exposure to the sun.


7. All employees and subcontractors shall take precautions when working in the field with snakes or other animals and shall be aware of first aid measures and procedures for bites.

Pressure bandages are to be carried in all individual backpacks at sites where there is a risk

of snakebite.

8. All employees and subcontractors shall attempt to be aware of any allergies in fellow employees (e.g. allergy to bee stings, hay fever, or particular plant groups).

9. All employees and subcontractors are encouraged to maintain a current Tetanus inoculation (at least once every 7 years).

10. All employees and subcontractors are required to agree to be tested for any drugs and

alcohol (see employee medical policy) and are required to register 0.00% drugs and alcohol

during working hours and in the work place (with the exception of prescribed medicines from a registered doctor for the management of particular health conditions).

11. All employees and subcontractors shall carry more than sufficient water for personal

consumption and any potential first aid needs.

12. All employees shall maintain current First Aid certificates. All new employees shall complete

and pass a First Aid course within 2 months of commencing work with the Company.

13. All employees who will be working regularly in the field shall undertake a four-wheel driving course as arranged by the Company. Additional training on tyre maintenance and changing

will also be arranged as required by the Directors of the Company.

14. All employees working regularly in the field shall maintain a current MARCSTA certificate.

15. All employees and subcontractors are responsible for ensuring the maintenance of vehicles,

including hire cars.

16. All employees and subcontractors shall take precautions to minimise the risk of fire and be

aware of the flammability of native vegetation.

17. All employees and subcontractors shall comply with all additional safety standards, which may be defined by a Client for a specific project.

18. All employees and subcontractors are required to bring safety issues to the attention of the Directors or appointed Safety Officer(s). All accidents, incidents and potential hazards are to

be reported to the Safety Officer using the Company’s Safety Incident form, within 48 hours of occurrence or detection.

1.5 Change of Management Processes

Mattiske Consulting Pty Ltd are constantly reviewing all policies, safe working practices and training to ensure that all employees and subcontractors are aware of the changing work circumstances for

both individuals, teams and the Company. In a competitive field such as environmental studies it is recognized that being ahead of any changing circumstances is critical.

The following diagram illustrates the process that is followed for individuals, team members and the

Company. A recent example was an assessment of a team member’s driving skills. The Safety

Committee and Management worked with the individual through discussions and extra training and assessment to lead to a positive evaluation and closure on this specific matter.


The Directors actively seek information that may assist all employees and sub-contractors continually review their operations.

The tables at the end of this management plan have a summary of roles and responsibilities in relation to HSE matters.


2. PERFORMANCE MONITORING

Monitoring of performance is undertaken for all employees and subcontractors. Where required, in addition to internal monitoring and reporting (via safety committee), appropriate monitoring results

are submitted to respective Clients. Such performance monitoring requirements include:

- Training – minimum of First Aid, Marcsta (Mine Safety), nationally accredited four-wheel

drive training course and assessment and attendance at Fire Awareness training and if required isolation training and site specific training.

- Submission and discussion of Risk Assessment (JHA or JSA for some clients) to the Managing Director or her safety committee representative (if Managing Director on leave

or absent) prior to any commencement of work.

- Safety Committee Meetings are held monthly and any issues that may have arisen

within the team, by Clients or by Management are discussed and addressed. Relevant issues raised during monthly safety committee meetings are conveyed to staff at the

next staff meeting by a safety committee representative including those raised by directors. In addition, a targeted safety issue is discussed and then specific training

undertaken where needed (e.g. water drinking needs in hot environments, fatigue, and changing tyres) as a means of re-enforcing safe work practices.

- Pre-start and Project Meetings – held by project leader and include scope of work, review of scope and review of all safety matters associated with work. Development of

JSA (or JHA) through risk assessment process and review of control measures undertaken by project team so that everyone has ownership.

- Tool Box Meetings and Take Two Discussions – undertaken at commencement of each field day or where significant changes in work environment have occurred.

- Spot Safety Checks and Safety Drills are held on a regular basis in the field situation.

The timing and frequency of these is to be determined by the Client and the responsible person as nominated by Mattiske Consulting Pty Ltd.

- Behaviour Observations are held on a regular basis between workers and undertaken in a positive and constructive learning environment.

- Audits – Mattiske Consulting is subjected to regular audits by external auditors for

clients and also undertake regular internal audits of JHA (or JSAs), work place

inspections, observations.

Mattiske Management currently conduct performance appraisals for all staff members every six months or if needed more frequently. Management allocate individual Mentors to staff members to

manage the appraisal process and to guide staff in their professional development. Mentors are

senior staff members with significant professional experience to impart.

Dr Mattiske, Senior staff members and Mentors undertake periodic OHS appraisals with staff for all employees (both as a team and also individually). These are specifically for the purpose of

monitoring an individual’s HSE performance in the field and assessing their aptitude for fieldwork.

3. KEY PERFORMANCE INDICATORS

Key Performance Indicators are integral to the operation and management of Mattiske’s safety policy. Our KPI target is always for zero fatalities and zero incidents (i.e. Zero Harm).


Mattiske Consulting Pty Ltd management team encourage all staff and employees to report near

misses, incidents and health issues so that more serious accidents can be avoided and the health and welfare of employees and contractors can be addressed in a timely and efficient manner (e.g.

fatigue management and review of any health issues such as developing number of sick days).

All data is collated and reviewed as part of our commitment to continuous improvement. If an

employee is flagged for having a high level of sick hours, support will be provided and the situation will be investigated. If an employee works over 200 hours in a month, they will be asked by

management to take R & R. Time is accumulated via the logging of electronic timesheets.

Timesheets are reviewed by individuals and office administrators on a regular basis.

KPI’s include LTI’s, sick days and hours worked. All data on MTI’s, LTI’s, fatality, sick leave and hours worked will be collated and presented at the safety meetings and staff meetings. Key clients

currently request KPI’s from Mattiske Consulting be uploaded onto their management system

monthly, this data will then be held on their records for future reference and analysis.

Specific Environmental Key Performance Indicators are set as per the target for all KPIs which is a target of zero per month. This includes any unwarranted damage to flora or fauna, no hydro-carbon

leakages and no injury. Any incidents will be reported to the client and to Mattiske management as soon as possible.

All incidents that take place in work time or in the field must be reported to Mattiske management using the correct procedure. A written incident report must be completed using the incident pro

forma. The incident report will then be analysed and reviewed and the appropriate action will be taken. At the time of the incident the incident will be dealt with in the field and first aid given if

necessary. A root cause analysis is undertaken using the cause and effect method. This involves

clarification of the event and the potential causes and as well as ways of avoiding such incidents in the future.

The following list outlines the classification of incidents in the workplace.

(IFE) - Injury Free Event (IFE). This will categorise an incident which did not at any time result in an injury of any kind but it will still to be documented.

(LTI) - Lost Time Injury - minor sprains, able to still continue work with careful monitoring

(MTI) – Medically treated injury - injury requires adjustment to work specification, e.g. sprains may result in adjustment to light duties

(FAI) First Aid Incident – An incident which may result in first aid treatment but is not serious enough to result in an adjustment in work duties.

Incidents will then be categorised by levels of severity as follows; 1 = High level incident resulting in serious injury, a major adjustment to work duties and medical

treatment. 2= Medium level incident resulting in a minor injury and some adjustment to work duties with First

Aid treatment being administered.

3= Low level incident which does not require medical treatment, first aid treatment or any lost time or adjustment to work duties.

Witness statements will be taken from all parties involved in the incident. The statements will be

documented and witnesses will be thoroughly questioned. Responses will be documented. A member of the safety committee will be present during the interview. The client will be copied in on

all documentation.

Corrective actions will be discussed during the interview and determined after the interview has

been concluded. Methods to ensure a similar incident does not reoccur will be determined with the corrective action being decided upon by all concerned. The corrective action will be reviewed by

management on a regular basis. The outcome of the incident will be followed through to closure by

the Managing Director and signed off by the client. Responsibility for closing out the incident will be that of the Managing Director.


The formal process for the documentation of incident reports is that after any incident staff must

complete a pro forma incident report form. This form and the information provided on it will be used to investigate incidents and accompanying witness statements will be attached to the incident

form.

Data from the form will be transferred onto our electronic file and the action taken and any further

additional information will be added to this electronic file. Corrective Actions resulting from the follow up of incidents will be duly recorded and signed off.

Staff are briefed and trained on how to complete an incident form on commencement of employment at Mattiske consulting.

It is explained to staff that they must summarise the incident and include photographs of the

incident giving as much details as possible.

Incidents will be discussed at staff meetings and safety meetings. The focus is always very much

upon learning from previous mistakes and lessons learned will form a key part of the review process after an incident has occurred. An incident may be referred to in a Toolbox meeting or in a JHA

particularly a serious incident. We work upon a culture of continuous improvement and while incidents cannot always be avoided when they do occur we are able to learn from experience.

All documentation relating to incidents are stored in both hard and soft copy format. All recorded are retained indefinitely.

All near misses and injury free events are reviewed regularly by the Safety Committee and also

discussed with all employees as a means of addressing potential issues and also to regularly

maintain the importance of Safety in the work place.

Key Performance Indicators are reviewed regularly by management and safety committee on a monthly basis.

The following KPIs are reviewed for each staff member or employee on a monthly basis in relation to

Safety:

- Hours worked; - Hours of sick leave;

- Hours of time off (as a means of avoiding fatigue); - Leave time;

- Near misses;

- Incidents; - Lost time injury;

- Leading Indicators: o Injury Free Events (IFE) – Target ratio of seven IFEs to one injury;

o Corrective Actions Outstanding – Target of zero;

o Contractor Services Audit, completed annually by Clients – Target 80% o Fatality Prevention discussion and presentation - Bimonthly.

Our specific health KPI’s are for zero fatality; zero medical incidents and for no lost time injuries. All

of our incidents however they are categorised will be investigated and the findings are summarized in monthly statistics to be presented at our in-house safety meetings. Some clients will specifically

request this information and it will be duly provided.

Workplace Health and Wellness Initiatives are encouraged and supported by the Directors of

Mattiske Consulting Pty Ltd. Employees must take a half hour lunch break daily, there is a recreation area outside with a table tennis table and staff are encouraged to take a walk to have a

break. Recreational activities such as a camping trip have been organised recently for staff by staff

members. Mattiske Consulting has a flexible approach to working hours and employees are encouraged to find a suitable work life balance. Staff members with children are permitted more

flexible working hours.


As Mattiske employees will have to undertake physical work, they must be fit for work. Field work is

physically strenuous and demanding and staff are monitored to ensure they meet fitness criteria. Their physical performance is monitored by Project Leaders to ensure KPI’s are reached. Obtainable

goals will be set to improve fitness if they are deemed lacking.

4. HAZARD RISK MANAGEMENT

All project activities (office and field) are fully evaluated and potential hazards identified and

addressed (see also SWP – Hazard Recognition). As the work undertaken by Mattiske Consulting is relatively targeted many of the hazards identified in general mining and construction activities are

less relevant (e.g. hazards associated with confined spaces and heights).

Mattiske Consulting Pty Ltd has submitted three Fatality Hazard Risk Assessment related to Vehicles

(driving to and from work places), Fires (associated with forested areas) and Fall (associated with uneven terrain). In all of these instances with the appropriate training and management of hazard

risks through controlled actions the activities are considered to be minimized in all instances.

A planning meeting is held on all projects with all employees and subcontractors who may be

involved with the project. All safety and emergency procedures are discussed for each project prior to mobilisation and where appropriate discussed with Clients in their Safety Induction prior to

commencing work.

At all times the safety and welfare of the employees, subcontractors and other workers are placed

before work tasks.

In determining the Hazard Risk – the assessment follows the following procedure:

Definition of Scope of Work through Contract;

Definition of Methodology of Work to be undertaken;

A Hazard Risk Assessment of proposed Work is undertaken (see Table below);

This assessment recognizes the relevant safe working practices, permits required

training requirements, emergency contacts, communication procedures, personal

protection equipment (PPE) and other control measures;

Pre-Start Meeting needs to ensure all parties aware of work needs, hazards, risks and

control measures;

JHA (or JSA’s) developed and risk rated with all participants and approval gained from

Managing Director or her representative prior to work commencing. If needed approval

from Client of JSA or JHA depending on project;

Regular review of JHA or JSA (in line with changes that may occur – e.g. weather);

Regular observations and Tool Box Meetings; and

Records maintained on all Safety Matters and Observation and Meetings.


Probability Consequences

Catastrophic Critical Marginal Negligible

Frequent 1.1 1.3 1.6 3.5

Probable 1.2 1.5 2.3 3.6

Occasional 1.4 2.2 3.2 4.1

Remote 2.1 2.4 3.4 4.2

Improbable 3.1 3.3 3.7 4.3

Recognizing the Hierarchy of Controls and the preference to prioritise Eliminate before Substitute before Engineering Controls before Administrative Controls before PPE.

All employees are trained in hazard identification and this is encouraged in all facets of work and home life. During the induction phase new staff members are mentored in hazards relevant to

Botanical field work such as heat, snakes, ankle injuries, working in remote locations. Training is undertaken on a regular basis for most clients and all new employees must attend external training

to ensure compliance. Employees are trained to identify any potential hazards and to report them to

the Project Leader immediately. The Project Leader will then determine whether or not work can continue. If an incident occurs the incident will be logged on an incident form and processed by the

Managing Director. Employees will have all been trained in their induction on how to deal with individual threats such a heat, snake bites etc.

1

1

1

1

P

PPE

ADMINISTRATION

ENGINEERING

CONTROLS

SUBSTITUTE

ELIMINATE


Hazards pertinent to a particular job will be reviewed continuously. The efficiency of resolving these

hazards will have a direct effect on the work being completed. Work will not be able to continue if

the corrective measures are not efficient and create further hazards. It is in our best interests to ensure the efficiency of corrective measures. We work to deadline with the client so if we are

delayed by hazards we have a problem. Corrective measures are continually assessed to see if they are efficient enough in resolving a problem.

5. COMPETENCY AND TRAINING

Mattiske Consulting Pty Ltd is keen to ensure that all employees are equipped for their positions and

for future responsibilities. Mattiske Consulting Pty Ltd encourages active and positive participation in approved position related personal development courses and in-house training sessions.

It is a requirement that all field employees hold a: - Current MARCSTA mine safety certificate;

- Senior First Aid Certificate; - Manual C Class Drivers Licence;

- Nationally Accredited Four Wheel Driver Training (including defensive driving and assessments); and

- Fire Awareness / Fire Extinguisher Competency.

It is a requirement that all office employees hold a:

- Senior First Aid Certificate; and - Fire Awareness / Fire Extinguisher Competency.

In addition, all employees are encouraged to develop behavioural skills and knowledge in matters relating to safety, health and environment matters.

Any new employees regularly work with other more experienced employees on a one to one training

arrangement and the majority of work is undertaken in pairs or groups; with the exception of mapping (where individuals may be several hundred metres from each other in the field).

All employees regularly attend and update training associated with the work environment and safety in the work place.

All personnel must undertake a basic level OHS training course prior to commencing employment.

MARCSTA training is mandatory for all Mattiske staff. MARCSTA training covers all aspects of OH&S

pertinent to the mining industry, when the course expires after 2 years, refresher courses will be undertaken. A training Matrix is maintained by our Training Administrators, this contains details of

all courses, the date completed and when the training will expire. The Training Administrator will coordinate all necessary training in liaison with Dr Libby Mattiske and the client if necessary.

Without current training qualifications work will not be permitted to commence.

All Mattiske external training is completed by an industry professional in an internationally and

nationally recognised training facility. Regulatory and industry training requirements are required by Mattiske clients. Mattiske staff will not be permitted to commence work or mobilise to site without

meeting stringent training requirements set by the client who will be governed by industry standards.

Supervisory level OHS training is provided for new supervisors. Senior Field staff and Project Leaders will be trained where necessary. All Supervisors’ will attend training courses which are

additional to the basic OHS training accessible to all staff.


All training records are maintained by the Training Administrator. An electronic file is maintained in

the office for each employee that has an individual section of the file containing copies of all

certificates. Each employee has a summary sheet which features every course completed and the date of expiry. In addition to this a training Matrix is maintained with all details pertaining to each

aspect of training. Each employee that undertakes Rio Tinto HSE training will have a specific SAP number and the dates of the training and the trainer provider are featured on the Matrix.

The training Matrix will flag any qualifications that are about to expire ensuring that all employees have current qualifications for each particular client. The Training Matrix has a worksheet for each

client featuring their individual training requirements. The client will liaise with the Training Administrator prior to mobilisation to ensure that copies of all qualifications have been sighted prior

to employees travelling to site.

6. MEDICAL EVALUATION AND MONITORING

The company is committed to the health, safety and wellbeing of it’s' employees.

To this end, the company provides employees with medicals to assist in maintaining health and

fitness.

6.1. Pre-employment Medicals

All new personnel will undergo a pre-employment medical examination by a company nominated

doctor prior to a Letter of Offer being given.

The Office Administrator will contact the candidate to make suitable arrangements.

6.2. Health Monitoring for Staff

It was a requirement of all employees who work in areas subject to Mining Regulations that they

also attend a Mine Workers Health and Safety Medical. Mattiske Consulting Pty Ltd maintains a minimum requirement of a five yearly medical. This medical is to be attended by:

Botanical / Ecological personnel

The check-up is undertaken by a registered Doctor and is in accordance with OHS Regulations for Medical Assessments and Monitoring.

The check will include, but not be limited to:

Interview about the specific work place and type of equipment used

Chest / respiratory system examination

Allergies, lumbago, existing skeletal problems

Eyesight testing, auditory testing

Drug and Alcohol Testing (Annually)

6.2.1 Booking Medicals

The Office Administrator will arrange for medical assessments to take place.


6.2.2 Drug and Alcohol and Testing

Mattiske Consulting Pty Ltd has a Policy of not tolerating anyone who is under the influence of drugs

or alcohol (with the exception of prescribed medicines from a registered doctor).

At all times regular testing is undertaken for a range of clients and may be undertaken if an incident occurs or at the request of the Directors. Testing is arranged and paid for by Mattiske Consulting

Pty Ltd. If the testing is required for a particular project then these costs are charged to the Client.

All results are processed by professional specialists according to Industry Standards (usually St John

of God Pathology or Kinetic Health) and the results are sent to the Managing Director (and onto the Client if required for a particular site visit).

If testing proves positive, initial discussions are held with the Managing Director or Director. Outside professional help by trained medical officers is offered if tests are positive at any time and there is a

situation that cannot be resolved easily. Mattiske Consulting Pty Ltd will cover the costs of outside professional assistance if required.

6.3 Medical Assessment Results

Employees do not routinely receive a copy of their results but they are available for their personal

records. The original is kept by the Managing Director.

Results are maintained in personnel files and kept confidential. The only exception to the latter

ruling is the routine Drug and Alcohol testing which is required by most clients.

No medical results (with the exception of the drug and alcohol testing) will be released to a third

party without prior approval of the employee.

If required a Statutory Declaration of “Fitness to Work” is arranged by the Directors of the Company for a particular Client.

Medical assessments and monitoring are also offered to employees. The frequency of assessment

will vary and is in accordance with the table below:

Work Group Drug & Alcohol MHWS or

Equivalent

Field Team

Office Staff

Management

Annually and as

required for project work

Annually

Annually

5 Yearly

5 Yearly

5 Yearly

All results from these tests will be communicated directly with the employee. The company is only

advised of areas of concern that may directly affect the health and safety of the employee or their

colleagues in the workplace.

Pre-employment and Post-employment Medicals are required for all Employees. It is also a requirement of all employees who work in areas subject to Mining Regulations that they also attend

a Mine Workers Health and Safety Medical.


The check-up is undertaken by the company Doctor and is in accordance with OHS Regulations for

Medical Assessments and Monitoring.

The check will include, but not be limited to:

Interview about the specific work place and type of equipment used Chest / respiratory system examination

Allergies, lumbago, existing skeletal problems

Eyesight testing, auditory testing Drug and Alcohol Testing

Skin Cancer and Mole Screening

All medical information is held in Confidence by the Directors and is not released to any third parties,

with the exception of Drug and Alcohol testing results.

7. SAFETY PROCEDURES

7.1 Pre-Start and Project Communication

As part of the pre-start meeting potential hazards, risks and emergency procedures are discussed.

Details on all after hour numbers, Client numbers and emergency numbers (including nearest hospital and if needed Royal Flying Doctor) are listed on the Mattiske Consulting project

communication sheet. A copy of this sheet is carried at all times in the administration folders in the

field, in reception at the Mattiske Consulting Pty Ltd office and if required with the Client’s designated emergency response team. In remote areas, Mattiske Consulting Pty Ltd also provides

maps with this communication sheet to enable rapid recovery of teams. In addition, all vehicle phone numbers and satellite numbers are listed on a whiteboard in the Mattiske Consulting Pty Ltd.

All team members are responsible for completing the white board and the communication sheet and

discussing communication call in and emergency procedures at the pre-start meeting.

7.2 Clothing and Personal Protective Equipment Rules

Mattiske Consulting Pty Ltd supplies safety protective equipment required by all relevant legislation, regulations, Australian Standards or codes of practice necessary to ensure the safety of personnel.

See also Mattiske Consulting Pty Ltd Dress Code Policy.

All safety equipment will be provided and maintained by the Company at no cost to the Client. All

safety equipment supplied and/or maintained by the Company shall conform to the appropriate current Australian Standards.

Mattiske Consulting Pty Ltd enforces the use of personnel protective clothing to comply with all

relevant legislation, regulations, Australian Standards or codes of practice, Contractor, vendor or

Client standards or where there has been a specific recommendation defined by a hazard identification for a particular task.

The minimum standards for all staff and contractors working for Mattiske Consulting Pty Ltd are:

- A non-metallic hard hat to AS 1801 and safety footwear to AS 2210 will be worn by all personnel while working in the field (unless in non-operational areas and then only

permission from the Client the hard hat may be replaced by a field hat to provide sun protection).


- Eye protection is mandatory during all fieldwork and safety glasses (including

prescription glasses) with side protectors must be worn at all times. Contact lenses are

not to be worn during any fieldwork. Extra eye protection (fully sealed goggles) must be worn by all personnel engaged in work involving potential hazardous handling

procedures or chemicals.

- Hearing protection, complying with AS 1270, will be provided by the Contractor and

worn in designated noise hazard areas or where noise hazards exist as described in the Occupational Health Safety and Welfare Regulations or where noise is irritating or

causes discomfort.

- Work gloves, complying with AS 2161, will be provided by the Contractor when handling

any material or substance or performing any work where the hands could be subjected to harmful or injurious contact.

- A St John Ambulance First Aid Car Kit suitable for minor cuts and abrasions are carried

in all Company Vehicles at all times. All employees are supplied with a St John Ambulance First Aid Kit suitable for backpacks as extensive walking maybe involved with

any work. It is the responsibility of all employees to maintain these backpack kits,

though a bi-annual First Aid Kit check is carried out by St. John Ambulance Australia at the Office.

- Clothing will provide adequate protection from the sun and shall not be so loose so as to

constitute a hazard around moving machinery or to be caught on hazards in the field.

The minimum clothing standard will be long sleeve shirt and long trousers or overalls, which must be made of natural fibres or fire resistant cloth. If required, respiratory

equipment, complying with AS 1716, will be provided by the Contractor and maintained to the satisfaction of the requirements of the Occupational, Health, Safety and Welfare

Regulations. When handling chemicals or dusts, the recommended respiratory equipment as defined in the Material Safety Data Sheet (MSDS) will be worn in all

circumstances.

- If required, all appropriate safety harness and belts to AS 1891 will be provided by the

Contractor and worn for all elevated work where there is a potential of injury due to a fall or as determined by hazard identification and assessment.

- Current Material Safety Data Sheets (MSDS) for all Chemicals is kept in the Administration Manager’s Office and is accessible at all times to all Managment,

Employees and Sub Contractors.

7.3 Emergency Procedures

Regular weather checks should be made the 24 hours prior to any field work and if needed

undertake a risk assessment for changing weather conditions (e.g. cyclones, rainfall events, storms, extreme conditions, fires, strong winds). Adjust work schedules if needed in consultation with

Clients to avoid extreme situations and potential emergencies. Advise Client and Supervisors/Managers of changes in work schedules. If you cannot do a job safely do not proceed.

If extreme conditions occur during field work follow procedures and instructions from site personnel

at all times to minimize the risk to all parties.


Prior to commencement of any fieldwork an Emergency Response Plan (ERP) will be drafted up.

The ERP will address any potential hazards that are specific to the jobs individual location and

conditions. The ERP is subject to review if conditions change and will be updated as required subject to information provided by BOM or other external agencies. Products or services are unlikely

to change but if a vehicle or item of equipment should change prior to the event the ERP will be updated and all parties informed.

Managing Director - Dr Libby Mattiske and Director Trevor Mattiske are ultimately 100 % responsible for the management of the ERP. Their role will be to determine the individual projects ERP and to

communicate this to the Project Manager. The Project Manager will then be responsible for the execution and delivery of the ERP in the event of an emergency. The Project Manager will lead the

evacuation process if deemed appropriate and will responsible for securing the safety of all Team

Members.

The Project Leader will be responsible for all communications between Team Members, Managing Directors, site staff and the Client. Project Leaders will contact the emergency services if necessary

and ensure the ERP is followed. Directors will then conduct a debrief and ensure all documentation is complete.

Following any incident, near miss or actual emergency situation all participants will be interviewed. A team debrief will follow to ensure procedures are constantly reviewed and improved. When all

team members have returned to the office, a meeting will be called to ascertain what happened. Detailed information is recorded and a meeting will be held with the client.

Emergency response training is undertaken with Clients prior to mobilisation and usually form part of the induction training for a specific job.

Internal emergency response training usually takes place on staff training days to ensure all staff

members are familiar with needs and procedures. Scenarios will be set up and staff will be questioned as to the appropriate response. "Emergency Response Training" is a very broad and

generalised term. It is more appropriate to consider individual scenarios and to examine if the

appropriate response to these has been understood by members of Mattiske Staff. Factors that may cause an emergency situation are clearly outlined in the Safety Manual. Training is given on a

continual basis on how to manage these potentially dangerous situations. Heat, Dehydration, Fatigue, Snakes, Insect bites, and bogging are all factors that may prompt an emergency response.

Time and focus is provided to train staff on training days.

All vehicles and office facilities have fire extinguishers, fire blankets and first aid kits. All employees

are trained in fire awareness, handling of fire extinguishers and fire blankets. All employees hold current first aid training (undertaken through St John Ambulance). All appropriate PPE is provided

to all employees and a supply of PPE is available in the main office and is monitored and replaced

where required. Gloves, protective eyewear, high visibility clothing, sunscreen, tick treatments, are all located in the office and all drawers containing the equipment are clearly labelled.

On all field trips emergency contact details are kept in each vehicle and regular contact is made both

with the client’s representatives and the Mattiske office.

All staff members are trained on tagging and lock out procedures in order to restrict access to

hazardous areas. The JSA will address exactly how further loss may be limited on an individual job. If required all equipment will be shut down and secured. All work ceases immediately and where

feasible the staff are moved to a safe location away from the hazard or emergency area. The client is responsible for the control of a problem that has occurred onsite and we will work with the client

to ensure that no further loss ensues. There is unlikely to be a clean-up situation as we are

Botanists and we do not use hazardous materials in our work. Equipment however will be immediately shut down and the team will be returned back to the office and out of the field if it is

unsafe to continue the job without the equipment, e.g a satellite phone or a vehicle.


The client will handle any contact with the press in emergency situations. All media contact will be

handled by the Client in consultation with the Director (s) of the Company. Mattiske Consulting will

liaise with the client as Mattiske is contractually bound by a confidentiality clause with the client in our Services Agreement. It should be understood that Mattiske is a specialised Environmental

Consultancy and does not have a Press Officer. The ERP states that the client will handle communications with the press.

In the event of a medical emergency, attend to the immediate needs of the person (s) if it is safe to do so (following training in Senior First Aid - DRSABCD) and then ring the Client contacts and

Mattiske Directors (see Communication Sheet contacts) to ensure parties are aware of the emergency. In the event of an emergency, site emergency procedures are to be followed, contact site personnel or the nearest assisting parties and arrange for their emergency staff to attend or discuss options for assistance. In an emergency situation: a. Ensure safety of yourself, bystanders and the casualty. b. Be alert to possible dangers. c. Get help by calling 000 for an ambulance (if in remote areas call emergency numbers (site,

nearest ambulance, hospital) as designated on the project communication sheet). d. Communicate effectively to calm and reassure the casualty. e. Gather information from the casualty, bystanders and anyone else that can help. f. Provide necessary information to emergency personnel and stay in communication with

emergency personnel. g. Organize bystanders (if present) to:

1. call 000 for an ambulance 2. ensure the safety of the accident or incident scene 3. redirect traffic or warn others if appropriate 4. comfort the casualty 5. help obtain any necessary first aid supplies

If required, the site personnel, Client or Directors will arrange for local emergency evacuation. The Directors will contact the nearest of kin if an emergency does arise and maintain regular communication as required. If by chance the scheduled call in has not been received by the agreed time, the person on Call is to try to contact the Team by designated Mobile phone or Satellite phone aswell as calling the Accommodation provider. If after several attempts this is not successful Management must be called and the situation will treated as an emergency. In these instances the Mattiske team member who has the "Nominated Call-In Phone” will contact the Directors who will contact the Client’s site representatives and discuss options. To assist in emergencies copies of the travel plans and communication contact sheets will be held by site personnel, the Mattiske team member with the nominated Call-In-Phone and the Directors. Staff Member on call each week need to write their name on the white board to show that they have the phone. If a Staff Member is on call over the weekend or on a public holiday, notify Libby who will be on call. Write the Date, Time and Caller into the Call-In Sheet noting any comments - i.e. Vehicle problems, Sickness, Weather conditions etc. Any adverse comments noted should be passed on to Management as soon as possible. Missed Calls-ins will be dealt with accordingly by Management. All near misses, incidents and emergencies will be investigated by the Directors and the Safety Management team to ensure lessons are learnt to improve procedures.


7.4 Fatality Prevention Strategy

Mattiske Consulting Pty Ltd is dedicated to ensuring a fatality free work force through the range of safety practices and training.

As part of this Strategy, Mattiske Consulting has addressed the three key risk factors to its staff. In addition, it regularly reviews the hazards and risks through other Safety processes such as Take 2,

Take 5, Toolbox Meetings, JHA (or JSA) development with employees, training, developing a culture of safety and the management commitment that if a job cannot be undertaken safely then all staff

and employees have the right to refuse to undertake the work.

The three Fatality Risk Assessments are attached.

7.5 Definitions of Accident, Incident and Hazards

“Accident”, is defined as an incident, which has led to an injury (no matter how small – i.e. barbed

wire scratch), even if there is not a requirement for medical attention at the time and even if there

is no loss in working hours.

If an accident has led to first aid or medical treatment then all details are required to be reported within 48 hours of the accident.

An “incident” is defined as a potential accident (it includes near misses and hazards). All incidents,

near misses and hazards must be reported to the Directors of Mattiske Consulting Pty Ltd and the

Client immediately and no later than 24 hours from the time of the incident.

The importance of reporting incidents cannot be underestimated, as this is essential to minimizing risk of accidents. This is everyone’s responsibility.

7.6 Accident, Incident and Hazard Reporting

All accidents, incidents, near misses and hazards resulting in an injury to a person or to property

damage must be reported to the Directors of Mattiske Consulting Pty Ltd and the Client immediately and no later than 24 hours from the time of the incident or accident. A full report must then be

completed and submitted to the Directors, Safety Committee and the Client as soon as practicable or within 48 hours (see copy of Accident/Incident/Hazard reports attached).

An investigation and follow up will be undertaken within 48 hours of receiving a report by the Directors or their nominees. All accidents and incidents will then be discussed in full at the monthly

Mattiske Consulting Pty Ltd Health and Safety Meeting as a means of addressing the hazards involved and procedures for minimising similar events in the future, a summary of these results will

be presented at the next staff meeting..

All Clients provide First Aid Facilities, and these are required to be used, no matter how small the

accident, so that all matters can be followed through. This is the responsibility of all employees and subcontractors.

7.7 Equipment Inspection Procedures and Checklists

All equipment used on a project will be defined and checked prior to commencement of work. It is

important that all employees and subcontractors maintain equipment in good working order.


7.7.1 Vehicles

In view of the type of work undertaken, the main equipment used will be vehicles. All vehicles will

be registered, roadworthy and in good general condition. See also Mattiske Consulting Pty Ltd Vehicle Policy.

All employees and subcontractors are responsible for and have a duty of care for looking after Company vehicles (and all vehicles hired for Company work) and daily checks are undertaken prior

to commencement of field work.

All employees and subcontractors will comply with all standards as defined by the Client on Vehicle

speeds, parking, safety flags, road rules and site regulations.

7.7.2 Electrical Equipment

The Directors will ensure that all portable electrical equipment complies with the requirements of all

relevant legislation, regulations, Australian Standards or codes of practice including the Occupational Health, Safety and Welfare Regulations. All electrical equipment and leads will be colour coded

tagged quarterly, as required by Occupational Health Safety and Welfare Regulation 947.

All employees and subcontractors will ensure that all portable electrical equipment used is maintained in good condition.

All electrical equipment is tagged quarterly by a qualified electrician.

7.8 Chemicals and Dangerous Goods Handling and Transport Procedures

All handling and storage of dangerous goods are in accordance with relevant legislation, regulations and Australian Standards` and codes. In view of the work proposed for this project no chemicals or

dangerous goods will be used in the project.

Mattiske Consulting Pty Ltd will comply with all relevant legislation, regulations, Australian Standards

or codes of practice on the handling and transporting of Hazardous Materials.

7.9 Post Injury Management Procedures including Rehabilitation

Mattiske Consulting Pty Ltd instigates a range of management procedures to assist all employees with post injury management (see Policy on Injury Management). Each situation is reviewed

independently and as required the affected employee is accommodated within the team structure

and appropriate tasks are allocated.

Examples of accidents to date have included sprained ankles. On all occasions specific tasks were re-allocated and arrangements made to facilitate the employee’s rehabilitation and return to work.

7.10 Permit/Lockout/Tag-out Procedures

Client Permit/Lockout/Tag Procedures shall be used under all circumstances.


Underpinning all tag outs are that all employees and subcontractors will NOT operate any switch,

valve or plant which is tagged, nor remove any tag (unless it is their own personal danger tag).

If the Client requires additional specific Lockout Training Officer in the team, this additional training is undertaken by a selected employee on that project prior to commencement of that project.

Several employees are currently trained in Lockout Procedures for specific Clients.

7.11 Restricted Access and Isolation of Hazardous Areas

In situations, where restricted access is defined by flagging and tagging to ensure safety of

personnel and equipment, only the authorised personnel - the Company Directors and/or Safety Officer can remove that flagging and or tagging.

If an area is defined as Restricted Access then all employees:

- Will not enter that area which is so flagged or tagged, or

- Will not remove any flagging or tagging.

7.12 Specific Job Safety Analysis/Hazard Identification

A job safety analysis and hazard identification must be undertaken on all projects.

On the basis of previous hazard and risk assessments the main safety issues and potential hazards are summarized in the following sections.

7.12.1 Vehicles – Travelling To and From Work

One of the most dangerous and risky tasks undertaken is travelling to and from work in vehicles (see Fatality Hazard Risk Assessment).

Control Measures include:

. Training all field staff in Defensive Driving and Handling of 4WD and field vehicles; including

assessing unforseen hazard that may arise. . Sharing driving by all field staff to avoid fatigue and swapping drivers every 1 hour.

. Maintenance of vehicles.

. Undertaking regular observation of driving skills.

. Adjust speed to road, track conditions and visibility.

. Take care to follow road rules (including speed limits).

. Plan ahead and allow enough margin for travelling.

. Arranging for accommodation and meals close to the field work to minimize time travelling to and from site.

7.12.2 Cyclone, Inclement Weather

Regular monitoring of the weather shall be undertaken on a daily basis, particularly in relation to

extreme weather conditions (e.g. high temperatures, strong winds, thunderstorms or cyclones). In

the event of a cyclone or other inclement weather, all safety instructions issued by the Client and the Directors will be observed. Planning assists in minimizing exposure to extreme weather or

extreme fire risk days.

7.12.3 Mobile Equipment - Working near Mobile Equipment

There is a potential to interact with mobile equipment whilst undertaking survey work or rehabilitation assessment work in mining and exploration areas.


Control measures include:

. Follow exclusion (minimum of 50m) and distance rules near all mobile equipment in pits,

haul roads, offices and in survey area. . Always drive to conditions and speed limits (including adjustment to appropriate lower

speeds if conditions at site deteriorate). . Avoid operational areas by re-planning work schedules to non-active areas in consultation

with allocated Client representative.

. Park up away from operational areas when doing rehabilitation or survey work.

. Take care walking near edges of pits and forest tracks during rehabilitation operational

activities so not in path of moving mobile equipment. . Provision of appropriate PPE.

. Maintain radio communication, eye contact and do not approach any mobile equipment

unless operating equipment stopped their activity and then only under direction from the operator.

7.12.4 Heat Exhaustion and Dehydration

At times the Mattiske Consulting Pty Ltd are required to work in extreme conditions in remote areas

(see Safe Working Practice on Working in Hot Environments”)

Control Measures to include reviewing working conditions regularly and adjust JSA/JHA accordingly

and if needed, re-plan work for another time or reduce risks by working earlier in day and with

regular breaks. If heat exhaustion and/or dehydration are experienced, workers will report immediately to medics at site operations or the closest first aid post.

Control Measures include:

. Training all field staff in dangers of extreme weather conditions, in particular exposure to dehydration and heat stress.

. Avoid working in extreme weather conditions.

. Plan day to avoid greatest exposure (start early and have regular breaks (including drinking

and food intact).

. Watch out for each other (chat and discuss how people are feeling).

. Be proactive in checking on work mates and take extra breaks in shade or air-conditioner

car or office as needed. . Drink more water.

. Avoid fatigue through good sleep patterns and regular breaks, maintain balance between

work and time out (see fatigue management strategies). . Arrange for accommodation and meals close to the field work to minimize time travelling to

and from site. . Wear appropriate PPE.

7.12.5 Sun Exposure and Sunburn

All field workers to wear a minimum of long sleeve shirts, long trousers (except where permitted

otherwise by the Directors or the Client) and wide brimmed hats at all times (in areas requiring

safety helmets, brims will be supplied by the Contractor) and use sunburn cream at regular intervals.

If sun exposure and sunburn are experienced, workers will report immediately to medics at site operations or the closest first aid post.

7.12.6 Fire Hazard

One of the most dangerous and risky tasks undertaken is working in fire prone areas and during different seasonal conditions when fire can travel rapidly through areas of native vegetation (see

Fatality Hazard Risk Assessment).



. Checking with government authorities (DPaW) on proposed prescribed burning.

. Checking weather conditions with Bureau of Meteorology (BOM site)

. Avoidance of working in field under extreme conditions (high temperatures and strong winds)

. Training staff in fire awareness

. Maintain contact with security site personnel as needed.

. Training staff on radio communication, withdrawing to vehicles and leaving field work if

conditions change. . Training addressing actions to take if trapped by fire in forest

7.12.7 Falls

One of the most dangerous and risky tasks undertaken is working in field survey areas is the potential to fall into crevices or on steeper slopes (see Fatality Hazard Risk Assessment).


. Watch for irregular ground, sudden ditches in the ground and rapid declining slopes.

. Walk to conditions in field (if dense bush walk at a slower pace).

. Training in falls and hazards associated with falls.

. Provision of appropriate PPE

. Avoid fatigue.

. Maintain radio communication and support between staff members.

7.12.8 Snake and Insect Bites

All field workers should minimize risks of bites or stings by wearing appropriate PPE (see Safe

Working Practice on First Aid Bites, Stings, Snakes and Spiders). All field workers should use their First Aid training to assist if bitten or stung. Immediate appropriate first aid should be applied,

communicate incident to other fellow workers and arrange for transport to nearest First Aid facilities

(recognizing that it may in some instances be appropriate to not move the person but have First Aid brought to that person – e.g. Snake bites).

If any worker is bitten, the appropriate first aid will be applied and as soon as feasible the worker

will report to medics on site operations or the closest first aid post.

7.12.9 Vehicle Breakdowns and/or Bogging

If any vehicle breakdowns or boggings occur the matter will be reported immediately to the site

operations by phone communications (unless there is radio silence or any other reason for other operational purposes when such equipment must not be used).

7.12.10 Smoking, Naked Light and Other Ignition Sources

Mattiske Consulting Pty Ltd has a policy of NO SMOKING in all offices and work places, including

vehicles (see Smoking Policy). This is enforced by all staff and subcontractors and if there is a

breach of this practice it must be reported within 24 Hours to the Managing Director or Director so that immediate action can be taken.

health safety and environment management plan

Documents