health compliance slides
DESCRIPTION
TRANSCRIPT
Health
Compliance
Carine Jean-Pierre
Health Director, QISC
October 26, 2009
Integrated Service Center
Presented by:
2
Table of Contents
•Introduction
•Health Programs Compliance
•Navigation Health Screens on ATS
•Q and A
Office of School Health (OSH)Office of School Health (OSH) Website-http://schools.nyc.gov/Offices/Health/
The Office of School Health (OSH) is a joint program of the New York City Department of Education and the New York City Department of Health and Mental Hygiene (DOHMH).
OSH provides health services and preventive services to DOE students:
Medical Requirements 2009-10: New School Entrants requirements for 2009-2010 School Year •Child & Adolescent Health Examination Form (CH-205) - Record students’ physical Examination. Immunizations dates, tuberculosis and vision screening results from this form must be entered ATS upon received.
•Immunization Compliance: OSH works closely with the ISC Health Directors to monitor compliance with State immunization requirements.
•Tuberculosis : To this day, Tuberculosis remains a public health concern in New York City school system. OSH works closely also with the ISC Health Directors to monitor compliance with TB testing.
Office of School Health (OSH)
School or Student Specific Services :
• Assistive technology is used to increase, maintain, or improve functional capabilities of a person with a disability.
•Asthma: By ensuring that students have an appropriate plan for treating asthma
•Condom Availability Program: As part of the mandated New York City DOE HIV/AIDS Prevention Program, all high schools are required to have a Health Resource Room where free condoms, health information, and health referrals are available to students
•Dental Health: Many schools host dental clinics operated by the New York City Department of Health and Mental Hygiene or by other providers. Services available at these clinics range from dental screenings to orthodontics.
•Health Services/Section 504 Accommodation: OSH manages the processes surrounding students needing medication administration, medically-prescribed treatment, glucose monitoring, insulin pump maintenance, and other Section 504 and Individualized Education Program (IEP) services
Office of School Health (OSH)School or Student Specific Services :
•Mental Health: School-based mental health services play a vital role in addressing behavioral and emotional difficulties that threaten to interfere with a child’s ability to perform academically. When left untreated, children’s mental health problems may interfere with their readiness and motivation to learn. OSH facilitates partnerships with mental health providers by enhancing the accessibility of mental health resources and programs in our schools
•Occupational and Physical Therapy : The Individuals with Disabilities Education Act (IDEA) identifies occupational and physical therapy as related services for eligible children ages 3-21 years who require assistance to benefit from a free and appropriate public education (FAPE) in the least restrictive environment (LRE).
•School-Based Health Centers: There 122 School-Based Health Centers (SBHC) serving 252 schools. SBHCs bring the services of a doctor's office to the school so students avoid health-related absences and get support to succeed in the classroom. When a child is healthy they are more likely to perform better and learn more. Poor health has a direct impact on a student’s ability to learn and succeed in school.
Office of School Health (OSH)
School or Student Specific Services:
•School Nurses: OSH places nurses in approximately 60% of NYCDOE schools each year. School nurses provide first aid services to all students, and also provide skilled nursing services to those students with a documented need •Vision Screening: OSH is improving its vision programs to ensure that all children are screened, and that those with serious vision or hearing problems receive the evaluation and treatment they need. National data indicate that about 25% of students need glasses by the time they reach high school.
•AED/CPR Program: New York State law requires that schools participate in an Automated External Defibrillator program. Each of our over 1400 schools is a Public Access Defibrillation site. OSH works with a vendor to provide service to the AED’s, and to provide CPR and AED training to our staff.
•Automated Student Health Record (ASHR): This tool is available to school nurses in all elementary and intermediate schools. It has greatly expanded the ability of school nurses to care for students. It also assures that records are immediately available when a student transfers from one school to another
General Programs/Services and Other Information
• Fitness: OSH is working closely with the Office of Fitness and Health Education to implement a new fitness program. Components include the Physical Best curriculum, the NYC FITNESSGRAM Fitness Assessment program and the C.H.A.M.P.S. Middle School Sports and Fitness league.
• Health Education: OSH supports the efforts of the Office of Fitness and Health Education to implement comprehensive health education, including HIV/AIDS instruction; to collaborate with the NYC DOHMH on the Youth Risk Behavior Survey (YRBS) and other initiatives; and to provide professional development and technical assistance to the field.
• Health Insurance: Almost all children in New York City public schools are eligible for public health insurance at minimal or no cost. School records show that approximately 10% of our school children are uninsured. OSH collaborates with the Human Resources Administration to provide access to public health insurance to our students and their families through the schools.
Office of School Health (OSH)
General Programs/Services and Other Information
• Home Instruction: OSH reviews inquiries regarding home instruction based on medical needs.
• Transportation Requests: OSH doctors review transportation requests based on health issues for students with Individualized Education Programs in specific areas.
• Wellness Policy: In response to a new federal requirement DOE has adopted a Wellness Policy. This policy seeks to promote the health and well-being of our students, while taking into account competing priorities and the availability of funds. DOE engaged students, parents, teachers, food service professionals, health professionals and other interested community members in policy development and review.
• Communicable Disease/ Environmental & Food-Borne Illnesses: In suspected cases of communicable disease, environmental illness, or food-borne illness, schools will immediately notify OSH, which will conduct an investigation. If the investigation results indicate that notification of the school community is warranted, OSH will provide principals with letters to be distributed in classrooms and through the regular mail
Office of School Health (OSH)
General Programs/Services and Other Information
• Obesity: Almost half of elementary school children are overweight and obese. Many are not physically fit. DOE has developed several initiatives to deal with these issues. OSH is developing and overseeing the implementation of a new fitness program for NYC schools. In addition to the fitness initiatives, OSH works with the School Food program to improve the quality of student meals and encourage participation in the universal free breakfast program.
• Drink Low-Fat Milk: In an effort to help reduce childhood obesity, the Health Department and the Department of Education strongly encourage everyone ages 2 and older to drink 1% or fat-free milk rather than whole milk. Please distribute a letter from Chancellor Klein and Mental Hygiene Commissioner Frieden to families at your school.
• Pediculosis- Head Lice: There is now a “no head lice” policy for all NYC public schools, but no longer a “no nit” policy. Students found to have live head lice will be excluded from school and not allowed to return until they are lice-free.
• Students will be reexamined in 14 days to confirm that they have remained lice-free. Students with nits and no evidence of live head lice will not be excluded from school.
Office of School Health (OSH)
General Programs/Services and Other Information
• Bed bugs: They are small insects that feed on human blood. They are usually active at night when people are sleeping. For additional information regarding bed bugs view the Bed Bug Fact Sheet. This fact sheet is also available in different languages. This fact sheet is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean | Russian | Spanish | Urdu.
• If a bed bug is found in a classroom, a specimen will be collected. Instructions on collecting a specimen can be found in the Bed Bug Kit. A letter will also go out to parents. This letter is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean | Russian | Spanish | Urdu.
• Intimate Partner Violence : Affects tens of thousands of NYC teens and adults every year. Family members and friends are also impacted. To learn more about intimate partner violence and teen dating violence, and access available resources, please visit: http://www.nyc.gov/html/doh/html/tcny/tcny09.shtml Prevent Window Falls: Open windows offer relief from the summer heat, but they can pose hazards for small children. To protect children from falls, the Health Department urges New Yorkers to make sure window guards are in place.
• STAPH / MRSA: Guidelines for Schools on Preventing Staph/MRSA Infections
Office of School Health (OSH)
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Who’s Who in School Health?
New York City Department of Education Integrated Service Center
New York City Department of Health and Mental Hygiene
ISC Health Director
NYCDOHMH NYCDOE
O
S
H
Office of School Health
NYCDOE
ISC Health Director
School Health Aide
Borough Nursing Director
School Nurse
NYCDOHMH
Supervising Physician
Field Physician
District Supervising Nurse
Supervising Public Health Nurse, PHN III
Senior Public Health Nurse, PHN II
Public Health Assistant
Public Health Advisor (MS and High Schools)
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What does the Health Director Do?HD Responsibilities….•Immunization compliance
•Immunization Exemption requests
•Tuberculosis
•Communicable Diseases
•Section 504 Accommodations
•Health Programs and Presentations
•Link to Resources
•Safety and Health
•CPR/AED
•Condom Availability
•Vision Screening
•School Based Health Centers
Inquiries from parents/ staff/ administration
•ATS Health screens technical assistance
•Training and or training coordination
•Questions and Crisis Management
•Oral Health
•City-wide standardization of health programs and mandates
•Various Other Health Programs
•Liaise with STAKEHOLDERS
•Collaborate and Coordinate
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Immunization The goal for SY 09-10 is to ensure that at least 98.5% of students
on your school’s roster are “complete” with immunizations.
Due date: December 31, 2009 and June 30, 2010
Tdap – 1 dose is required for all students born on or after January 1, 1994 and entering the 6th, 7th or 8th grade
All students from Pre K- 10th grade are required to have one dose of chicken pox (varicella). Although one does is required, two doses are recommended.
Hepatitis B – if administered before age 11, this is considered a pediatric vaccination, 3 doses are required
Or Hepatitis B – if administered after age 15, this is considered an
adult vaccination, 2 doses are required – the documentation provided as proof should specify which was administered and entered into ATS accordingly
New!
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Immunization Mandates-- CR-A701 Each year the DOHMH releases a “Medical Requirements For
New School Entrants” flyer which provides information as to what vaccines are needed and the required number of doses. The double-sided one page sheet is provided to all schools and/or is available on the NYCDOE website on the OSH webpage
Students not in compliance with the required immunization may be labeled “Excludable” or “Provisional” on ATS
Students with an “Excludable” notation should receive a DOHMH “Warning” letter and 2 weeks later, an “Exclusion” letter Warning letter to parents regarding immunization requirements Exclusion letter to parents regarding immunization requirements
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Immunization Mandates -- CR-A701
Excludable – means the student should not be allowed to attend until the vaccination requirements are satisfied
Please be sure to keep records of which students receive “Warning” letters and dates and the same for “Exclusion” letters. Please inform your health coordinator/ principal of the students on the list
Principals who allow “excludable” students to attend are out of compliance with the laws of the NYSDOE – Public Health Law – Title VI--Section 2164 (7).
Principals who allow “excludable” students to attend are subject to fines by the NYSDOH. These fines are levied against the principal, not the school
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Immunization ComplianceImmunization Walk-In Clinics
To keep track of your child's Immunization Records, please refer to the Department of Health and Mental Hygiene's Citywide Immunization Registry (CIR), available online at http://www.nyc.gov/html/doh/html/cir/b0a.html.
Letter to Principals/Directors regarding 2009-2010 immunization compliance rate Citywide Immunization Registry (CIR) information for schools: students records available online
Warning letter to parents regarding immunization requirements This letter is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean | Russian | Spanish | Urdu
Exclusion letter to parents regarding immunization requirements This letter is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean | Russian | Spanish | Urdu
Letter to parents regarding varicella vaccine requirements This letter is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean | Russian | Spanish | Urdu
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Immunization ComplianceLetter to parents regarding Tdap vaccine This letter is also available in Arabic | Bengali | Chinese | Hatian-Creole | Korean | Russian | Spanish | Urdu
Letter to parents regarding the following vaccines: (1) Meningococcal vaccine, (2) HPV (Human Papillomavirus) vaccine, and (3) Tetaunus, Diphtheria, Pertusis (Tdap) vaccine (English ) This letter is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean | Russian | Spanish | Urdu
Information about HPV (Human Papillomavirus) vaccine. What you need to know ( English ) This information is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean | Russian | Spanish | Urdu
Information about Meningococcal vaccine. What you need to know ( English ) This information is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean | Russian | Spanish | Urdu
Information about Tetanus, Diphtheria, Pertusis (Tdap) vaccine. What you need to know (English ). This information is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean | Russian | Spanish | Urdu
Information about Varicella. What you need to know (English) This information is also available in Chinese | Spanish
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Immunization – Medical Exemptions
Medical Exemptions – based on a documented medical reason from a NYS licensed physician, a parent requests that a student not take the required vaccination as the vaccination is detrimental to the student’s health
In such cases:1. The parent must submit a completed Medical Exemption request Form to the
school2. The school forwards the request to the ISC Health Director3. The ISC Health Director forwards and confers with the DOHMH Supervising
Physician4. The student is able to attend during the review process
Medical Request for Immunization Exemption Form --NEW!!
If the Medical Exemption is granted, a notation will be made in centrally ATS . The student is able to attend, the exemption expires in one year.
If the Medical Exemption is denied, the student becomes “Excludable” and should not be allowed to attend.
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Immunization– Religious ExemptionsReligious Exemptions – parents submit a written requesting that the student be exempt
from vaccinations due to religious beliefs which oppose vaccinations
In such cases:
1. The parent submits a request to the school
2. The school forwards the request to the ISC Health Director
3. The ISC Health Director forwards the letter to the Office of School Health for review
4. The student is allowed to attend during the review process
5. The school, the parent, and the ISC will receive a determination letter stating the status of the request
If the Religious Exemption is granted, a “R” notation will be made in ATS. The student is able to attend, the exemption is in place for the remainder of attendance in a NYCDOE public school. In some cases, the student is not allowed to attend during periods of a communicable disease.
If the Religious Exemption is denied, the parent may contact the ISC Health Director to resubmit the request.
If denied again, the student is “Excludable” and not able to attend until the required vaccinations have been obtained or has been successful in an appeal to the NYSDOE.
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Immunization – ATSThese are helpful reports in ATS to keep track of things:
STAT --on the STAT screen you will see your compliance rate
RHIL – (Immunization Status List) will tell which students are “complete,” “excludable,” or “provisional”
May be organized via class, grade, alphabetical, or by ATS grouping • Complete • Excludable• Provisional • Date Error
At this time Warning and Exclusion letters are not available on ATS.
Please Log on to ATS
•To update and display students’ health records, type 2 to select SVCS-Supplemental Services Menu screen from the Automate the Schools Primary Menu and press Right Ctrl (Red Enter).
•Type 4 to select HLTH-Health and Immunization screen from the Supplemental Services Menu and press Right Ctrl.
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PROFILE 00-Q-000 New York City Public Schools 09-30-08 13:05:03
INIT0100 Automate the Schools Primary Menu
==> 1 NEWS The Latest News 2 SVCS Supplemental Services*
3 BIOG Biographical Information 4 HIST History
5 ATTD Attendance 6 REPT ATS Reports**
7 MNTN Maintenance 8 SBMS School Based Management
9 PLAC Middle School Placement 10 MSPA Middle School SPA
11 ESPA Elementary School SPA 12 PATD Period Attendances
F1/Help F2/ F3/ F4/Lookup F5/Print news F6/
F7/ F8/ F9/Refresh F10/ F11/ F12/Exit
Immunization-ATS Health Update Screen Menu- HLTH
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PROFILE 17-K-543 New York City Public Schools 03-24-08 12:34:39
HLTH0100 Health And Immunization Menu 00668-JSYKES
==> 1 or 2
STUDENT ID: ___ ___ ___
LAST NAME: _______________ FIRST: _______________ BIRTH DTE: __ __ __ SEX: _
1 HEIU Immunization Update 2 HEID Immunization Display
3 HETU Tuberculosis Update 4 HETD Tuberculosis Display
5 HLST Health Student Listing 6 S504 Section 504 Update
7 HEHU Hearing Update 8 HEVU Vision Update
9 HHVH Hearing and Vision History 10 HEHM Hearing Mass Entry
11 HEVM Vision Mass Entry
Immunization ATS Health Update Screen Menu- HLTH
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PROFILE 28-Q-505 New York City Public Schools 03-24-08 12:58:45
RHLT0100 Health Reports Menu 01530-JSYKES
==> 1, 2
**1 RHIL Immunization Status List
** 2 RHIS N.Y.State Immunization Survey
3 RHTF Immunization & TB Forms
4 RHTL Tuberculosis Status List
5 RHTS Tuberculosis Survey Form
6 RHTR Tuberculosis Mandate Roster
7 RSTP Positive TB Test List
8 RHVL Hearing and Vision Class List
9 RHVS Hearing and Vision Summary Report
10 RHFL Hearing and Vision Follow Up Letters
11 RHVX Vision Non Compliance Report
12 R504 Section 504 Report
13 RHIN Health Insurance Coverage report
Place cursor next to selection desired and press RIGHT CTRL/RED ENTER
F1/Help F2/ F3/Quit-return F4/Lookup F5/ F6/
F7/ F8/ F9/Refresh F10/ F11/ F12/Exit
Immunization – ATS Health Report Menu- RHLT
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Tuberculosis – Middle and High Schools Only
The goal for SY 09-10 is to ensure that at least 90% of new entrants (ATS Code 58) are “complete” for TB
Tuberculosis is only a requirement for students entering NYC schools for the first time at the secondary level.
Mantoux (PPD) Tuberculosis Skin Test or Quantiferon Blood test results are required.
All positive (+) results require follow up chest x-ray
Periodically review ATS RHTL report-- may be organized via class, grade, alphabetical, or by ATS grouping (excludable, complete, provisional, etc.)
There are “Warning” and “Exclusion” letters specifically for TB
•Tuberculosis (Mantoux) Testing Requirement Warning Letter for Parents (English
•Tuberculosis (Mantoux) Testing Requirement Exclusion Letter for Parents (English)
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PROFILE 17-K-543 New York City Public Schools 03-24-08 12:34:39
HLTH0100 Health And Immunization Menu 00668-JSYKES
==> 3 & 4
STUDENT ID: ___ ___ ___
LAST NAME: _______________ FIRST: _______________ BIRTH DTE: __ __ __ SEX: _
1 HEIU Immunization Update 2 HEID Immunization Display
3 HETU Tuberculosis Update** 4 HETD Tuberculosis Display **
5 HLST Health Student Listing 6 S504 Section 504 Update
7 HEHU Hearing Update 8 HEVU Vision Update
9 HHVH Hearing and Vision History 10 HEHM Hearing Mass Entry
11 HEVM Vision Mass Entry
Tuberculosis ATS Update ATS Health Update Screen Menu- HLTH
26
PROFILE 28-Q-505 New York City Public Schools 03-24-08 12:58:45
RHLT0100 Health Reports Menu 01530-JSYKES
==> 4, 5, 6, 7
1 RHIL Immunization Status List
2 RHIS N.Y.State Immunization Survey
3 RHTF Immunization & TB Forms
4 RHTL Tuberculosis Status List
5 RHTS Tuberculosis Survey Form
6 RHTR Tuberculosis Mandate Roster
7 RSTP Positive TB Test List
8 RHVL Hearing and Vision Class List
9 RHVS Hearing and Vision Summary Report
10 RHFL Hearing and Vision Follow Up Letters
11 RHVX Vision Non Compliance Report
12 R504 Section 504 Report
13 RHIN Health Insurance Coverage report
Place cursor next to selection desired and press RIGHT CTRL/RED ENTER
F1/Help F2/ F3/Quit-return F4/Lookup F5/ F6/
F7/ F8/ F9/Refresh F10/ F11/ F12/Exit
Tuberculosis– ATS ReportsHealth Report Menu- RHLT
27
§504 -- Request For Educational Accommodations
Some students require accommodations in school that they are able to participate in DOE programs. As set forth in §504 of the Rehabilitation Act of 1973, Chancellor’s Regulation A-710 outlines the process and procedures
A § 504 accommodation is often requested when a student has a disability, requires some accommodation, and does not qualify for an IEP
Accommodations vary and may include: Testing Accommodations Medical Accommodations Classroom Accommodations Paraprofessional
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§ 504 -- Request For Educational Accommodations
Requests must be made annually
School-based 504 team should have a §504 Coordinator
§504 Coordinator should be a pedagogue
§504 Coordinator determines the composition of the team
A good team should consist of: A principal appointed §504 Coordinator at least 2-3 persons other than the student’s parents at least one person familiar with the student’s abilities (current or
last year’s teacher) at least one person able to interpret reports or evaluations at least one person able and knowledgeable of the
accommodations available to meet the student’s needs
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§504 -- Request For Educational Accommodations
Chancellor’s Regulation A-710
School Based §504 Team should: Meet and make determination within 30 days of receipt of written
request Inform parents of meeting Determine student’s eligibility and appropriateness of requested
accommodations Forward Notice of Determination Eligibility and Accommodation
Plan to parent Enter data into ATS – all requests and all actions should be
entered Maintain records in student file Inform parents of the appeal process Review R504 ATS report Confer with ISC Health Director as needed
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Other Accommodations
Health Paraprofessionals – only approved after review by your ISC Health Director and Supervising Phisician
**Medication Authorization Form – allows a student to take medication in school. A form should be on file for students with Asthma, Diabetes, or Allergies in the nurses office.
**School Diabetes Management form replaces the Glucose Monitoring Form
Medically Prescribed Treatment (Non-Medical)
** These forms should be turned into the school nurse
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PROFILE 17-K-543 New York City Public Schools 03-24-08 12:34:39
HLTH0100 Health And Immunization Menu 00668-JSYKES
==> 6
STUDENT ID: ___ ___ ___
LAST NAME: _______________ FIRST: _______________ BIRTH DTE: __ __ __ SEX: _
1 HEIU Immunization Update 2 HEID Immunization Display
3 HETU Tuberculosis Update 4 HETD Tuberculosis Display
5 HLST Health Student Listing 6 S504 Section 504 Update ***
7 HEHU Hearing Update 8 HEVU Vision Update
9 HHVH Hearing and Vision History 10 HEHM Hearing Mass Entry
11 HEVM Vision Mass Entry
504 Accommodation- ATS Health Update Screen Menu- HLTH
32
PROFILE 28-Q-505 New York City Public Schools 03-24-08 12:58:45
RHLT0100 Health Reports Menu 01530-JSYKES
==> 12
1 RHIL Immunization Status List
2 RHIS N.Y.State Immunization Survey
3 RHTF Immunization & TB Forms
4 RHTL Tuberculosis Status List
5 RHTS Tuberculosis Survey Form
6 RHTR Tuberculosis Mandate Roster
7 RSTP Positive TB Test List
8 RHVL Hearing and Vision Class List
9 RHVS Hearing and Vision Summary Report (ATS 2- Type “xreg” to navigate from ATS)
10 RHFL Hearing and Vision Follow Up Letters
11 RHVX Vision Non Compliance Report
12 R504 Section 504 Report ***
13 RHIN Health Insurance Coverage report
Place cursor next to selection desired and press RIGHT CTRL/RED ENTER
F1/Help F2/ F3/Quit-return F4/Lookup F5/ F6/
F7/ F8/ F9/Refresh F10/ F11/ F12/Exit
Section 504 Accommodation– ATS ReportsHealth Report Menu- RHLT
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Communicable Diseases
Defined: a disease that may be transmitted directly or indirectly from one individual to another
Informed of possible communicable disease
Contact PrincipalContact School Nurse
Contact ISC Health Director
Await communicable disease response instructions
Communicable
Disease Action Chart
Communicable Diseases Relevant to School Health
Not every communicable disease poses a public health threat
Not every communicable disease requires a letter home to parents
Communicable Diseases Relevant to School Health
Varicella (Chicken Pox)
Scabies
Human Bites MRSA
Meningitis Parovirus
H1N1* Food Borne Illnesses
When in doubt, contact your school nurse and ISC Health Director
H1N1 (Novel H1N1)
There is a link to the DOE's H1N1 information page including attendance data.
Locate a weekend H1N1 Vaccination Points of Dispensing Site (PODs) in your borough.
There is also general flu information on nyc.gov/flu
What is the plan for the current year? http://schools.nyc.gov/Home/Spotlight/jkh1n1.htm
Vision Screening
Campaign- Kids Eyes Counts
About 3% of children suffer from amblyopia, a condition that may result in blindness in one eye if
not detected and treated before age seven. For more information
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Vision Screening
Chancellor’s Regulation A-701 informs us that vision screening should be done by DOE staff for students in attendance as per the mandate.
The goal for the current year: 100% of students within the mandate are screened.
Due: December 31, 2009 and March 31, 2010
Students required to be screened: 3rd graders 5th graders Special Education students New entrants (within 60 days) (code 58) Those referred or with history of vision problems Those on the RHVX ATS reports Those not screened by DOHMH teams
NB:DOHMH conduct Vision screening for grades: Pre-K, K and 1.
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Vision Screening: A To Do List
Schools Must:
Form a vision team (staff from the school)
Designate a school vision team leader
Order vision charts (FAMIS)
Review screening requirements/ set up schedule and location
Print class lists from ATS
Screen students
Record data into ATS – ATS is able to generate follow-up letters!!!!
Contact your ISC health director if training is required
Screening and data entry should be completed by March 31, 2009
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PROFILE 17-K-543 New York City Public Schools 03-24-08 12:34:39
HLTH0100 Health And Immunization Menu 00668-JSYKES
==> 8 & 11
STUDENT ID: ___ ___ ___
LAST NAME: _______________ FIRST: _______________ BIRTH DTE: __ __ __ SEX: _
1 HEIU Immunization Update 2 HEID Immunization Display
3 HETU Tuberculosis Update 4 HETD Tuberculosis Display
5 HLST Health Student Listing 6 S504 Section 504 Update
7 HEHU Hearing Update 8 HEVU Vision Update***
9 HHVH Hearing and Vision History 10 HEHM Hearing Mass Entry
11 HEVM Vision Mass Entry **
Vision Screening ATS Update ATS Health Update Screen Menu- HLTH
40
PROFILE 28-Q-505 New York City Public Schools 03-24-08 12:58:45
RHLT0100 Health Reports Menu 01530-JSYKES
==> 8, 9, 10, 11
1 RHIL Immunization Status List
2 RHIS N.Y.State Immunization Survey
3 RHTF Immunization & TB Forms
4 RHTL Tuberculosis Status List
5 RHTS Tuberculosis Survey Form
6 RHTR Tuberculosis Mandate Roster
7 RSTP Positive TB Test List
*8 RHVL Hearing and Vision Class List
*9 RHVS Hearing and Vision Summary Report (ATS 2- Type “xreg” to navigate from ATS)
*10 RHFL Hearing and Vision Follow Up Letters
*11 RHVX Vision Non Compliance Report
12 R504 Section 504 Report
13 RHIN Health Insurance Coverage report
Place cursor next to selection desired and press RIGHT CTRL/RED ENTER
F1/Help F2/ F3/Quit-return F4/Lookup F5/ F6/
F7/ F8/ F9/Refresh F10/ F11/ F12/Exit
Vision Screening – ATS ReportsHealth Report Menu- RHLT
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Condom Availability Program
A program for high school students only, students in grades 9—12
Some new schools are exempt from participation, contact your ISC Health Director
Requires a Health Resource Room (HRR) – a space where students may access health information, including free condoms
Requires 1 male and 1 female staff member to make condoms available
HRR staff must be trained
Condoms should be available at least 10 periods per week
Students must be made aware of the program via posters, flyer, wallet cards, etc.
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AED/CPR
AED stands for Automated External Defibrillators
There should be at least one in every building at the front security desk
Each school is required to have at least 2, but it is desired that there be 6 trained staff members
Training is free of charge for all DOE employees and available by contacting: Emergency Skills Inc., 212-564-6833 or http://doe.emergencyskills.com/mainpage.php
Certificates expire after two years, to recertify, the 6 hour class must be taken again
For more information, contact your ISC Health Director or your AED Program Manager
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Other School Health/ Health Director Programs
Your ISC Health Director is able to assist you with and or provide more information on:
School Based Health Centers
Oral Health Wellness Policy
Bed Bug Policy Home Instruction Health Insurance
Head Lice Policy Presentations/ Speakers
Health Fairs
Technical Support (ATS)
Training Mental Health/ Clinic Plus
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Who’s Who in your school ? Please inform your Health Director
Health Coordinator – the person who regarding oversees student health matters / the health programs in the school/ coordinates and sends out notices
§504 Coordinator – the person who heads up the school-based 504 team
Pupil Accounting Secretary– in schools where there is no school aide, enters health information into ATS
Vision Team Leader – heads up the school-based vision team/ ensures that the mandated students are screened and data recorded
AED/CPR Contact – person to serve as liaison between the school and other DOE agents regarding the program
Health Resource Room staff – heads up the school health resource room staff/ coordinates the program
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School Health Contact List ISC Health Director
ISC By Borough
Health Director
Email Phone Fax:
Bronx ISC Alma Idehen [email protected] 718-741-5097 718-741-7602
Brooklyn ISC
Neil Somerfeld [email protected] 718-935-3987 718-935-5941
Queens ISC
Carine Jean-Pierre
[email protected] 718-391-6839 718-391-6886
Manhattan ISC
Norberto Perez [email protected] 917-339-1749 212-356-7535
Staten Island ISC
Jody Stoll [email protected] 718-390-1596 718-556-8374
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ISC Borough Nursing Director
Brooklyn Dr. Patrick Duncan
Districts: 13, 14, 15, 16, & 20
P:718-935-4136
F:718-935-4358
Sonia Miller
Districts: 18, 19, 23, 32
P:718-240-3629
F:718-240-3759
Paula Fragile
17, 21, 22
P: 718-758-7623F: 718-758-7607
Bronx Yawwamal Donefeld
Districts: 7,9,10
P:718-741-7639
F:718-584-5082
Eileen Cotter
Districts: 8, 11, 12
P:718-828-2930
F:718-828-6678
School Health Contact ListBorough Nursing Director
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School Health Contact ListBorough Nursing Director
ISC Borough Nursing Director
Manhattan Yawwamal Donenfeld
P: 212-280-9230, Ext. 12Fax: 212-280-9297
Queens Diane Triunfo P: 718-577-2749
F: 718-557-2751
Staten Island
Joan Rondon P: 718-420-5639
F: 718-420-5635
Resources
Chancellors Regulations
• School Health Services: A-701 School Health Services
• Section 504 Policy and Procedure for Students: A-710 Section 504
• Administration of Epinephrine to students with severe allergies: A-715 Epi-Pen
• Home Instruction Services: A-170 Home Instruction
• Pregnant And Parenting Students And Reproductive Health Privacy: A-740
• Administration and Accountability in the School Food Service Program: A-815
Queens ISC Health Director
Carine Jean-Pierre, MSQueens ISC Health Director
New York City Department of Education
Queens Integrated Service Center
28-11 Queens Plaza North
Long Island City, NY 11101
Phone: 718-391-6839
Fax: 718-391-6886
Email : [email protected]
50
School Health Contact List ISC Health Director
ISC By Borough
Health Director
Email Phone Fax:
Bronx ISC Alma Idehen [email protected] 718-741-5097 718-741-7602
Brooklyn ISC
Neil Somerfeld [email protected] 718-935-3987 718-935-5941
Queens ISC
Carine Jean-Pierre
[email protected] 718-391-6839 718-391-6886
Manhattan ISC
Norberto Perez [email protected] 917-339-1749 212-356-7535
Staten Island ISC
Jody Stoll [email protected] 718-390-1596 718-556-8374
Additional Professional Developments Training Topic: Vision Screening Techniques: November 6, 2009
28-11 Queens Plaza North, room 510, LIC, NY 11101
9:00 am – 11:00 am & 1:00 pm – 3:00 pm
Training Topic: Vision Screening Techniques: November 10, 2009
90-27 Sutphin Blvd, 2nd Floor, Jamaica, NY 11435
9:00 am – 11:00am & 1:00-3:00 pm
Topic: Navigating Health Screens on ATS: November 9, 2009
28-11 Queens Plaza North, 4th Computer Lab, LIC, NY 11101
9:00 am – 11:30 am & 12:30pm – 3:00 pm
Training Topic: Health Programs Compliance: November 13, 2009
90-27 Sutphin Blvd, 2nd Floor Conference Room, Jamaica, NY 11435
9:00 am – 11:00 am & 1:00 pm - 3:00 pm
Please Register on Protraxx by 11/03/09 https://protraxx.com/scripts/ezcatalogny/Login.aspx?CustomerID=77