hardington vale – our story. accounts setting the scene the journey so far historical vision ...
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Hardington Vale – our story
ACCOUNTS
Setting the sceneThe journey so far
Historical Vision Issues Types of accounts
Hardington Vale Accounts
2 benefices brought into one
Norton St Philip with Laverton &
Hemington BeneficeThree parishes three sets of
accounts
Rode BeneficeThree
parishes -one set of accounts
One set of
accounts
Hardington Vale Accounts
Decision made to become one Parish.
Decided to combine accounts with some resistance.
Perhaps lack of clear blueprint
Sadly lost chairman of Finance Committee and Treasurer – really made life difficult.
Lot of anxiety & fear about our “funds”
Hardington Vale Accounts
Finance issue was blocking PCC agenda
Took over accounts late in 2008 and reconstructed accounts for whole year.
Inherited 5 treasurers 29 bank accounts Jam jar on the mantle shelf
mentality.
Hardington Vale Accounts
Hardington Vale Accounts
Perhaps underestimated communication
Talked about it but difficult subject to communicate
Lacked a clear and communicated vision
What is our vision?3 groups of monies
Hardington Vale Accounts
General funds for the worshiping life of the
church Parish Share, Clergy expenses,
heating, lighting worship etc By far the biggest element 75- 80% Our vision is to share these as one group
Hardington Vale Accounts
Local Church Funds Friends of St Philip & St James Purpose to look after the
building and churchyard Maintenance, insurance Concept – Wider “village”
interest in local building.
Hardington Vale Accounts
Special Projects/AppealsExamplesBell AppealHeart of Rode – new meeting room, toilet & Hospitality unit.
Ring fenced.
Hardington Vale Accounts
General Account
Friends Accounts
Designated Accounts
Restricted Accounts
Hardington Vale Accoun
ts
Hardington Vale Accounts
Ring Fenced? Technical Stuff! Different Types of Funds Three types of funds specified in the
Charity Commission’s regulations Need to be clearly identified in the
PCCs annual financial statements. Remember : members of the PCC are
the Trustees of all the funds under their control.
Hardington Vale Accounts
Unrestricted Funds
For example: the general fund. Monies: spent on any purpose
the PCC deems fit. collections, payment of
expenses, regular running costs.
Hardington Vale Accounts
Restricted Funds Specific purpose For example : “the boiler
repair fund“ Only spent on the purpose
identified.
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How to decide if a fund is restricted?
- intention? - purpose? - publicity?
If so a restricted fund. Cannot add to unrestricted funds
without consent
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Designated Funds
Funds set aside for a specific purpose, e.g. new service books. Magazine A/c
PCC can return them to unrestricted funds.
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ReportingGeneral Fund
INCOMING RESOURCES
Collections & Envelopes £44809
Income Tax Rebate £11367
Donations, Awards,
Grants & Bequests £14559
Dividends & Bank Interest £1218
Fees £7012
Total £78965
Details in Appendix A
Hardington Vale Accounts
Hardington Vale Accounts
Conclusion Not yet arrived One parish is still self
accounting. We still struggle with income
for the General account. Chose to “share” parish
Share.
Hardington Vale Accounts
TipsDon’t be in a rushDevelop a clear blueprintBe very clear about what you are doing
Produce consolidate accounts from the records your have. (dry run)
Hardington Vale Accounts
TipsIts more important to have the overall information that how its done.
Publicise your accountsEvery notice board, copies printed, website
Produce them quickly
Hardington Vale Accounts
Finally its a big taskLocal assistant treasurers – doing the banking.
Recommend account package c £100
Data Developments, Sage etc
Hardington Vale Accounts
