halton district school board meeting will be livestreamed ... agendas and... · in rft no.19-094...

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HALTON DISTRICT SCHOOL BOARD Meeting will be livestreamed from www.hdsb.ca J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, ON

Wednesday, February 5, 2020

Public Session Agenda: 7 p.m.

PUBLIC SESSION AGENDA

1.0 Opening 1.1 Welcome, Call to Order and Attendance 1.2 Acknowledgement of Traditional Lands 1.3 Declarations of Possible Conflict of Interest 1.4 Approval of the Agenda

2.0 Delegations/Presentations to the Board 2.1 Inspire Award Presentations (first meeting of the month) 2.2 Delegations 2.3 Presentations 2.4 Acknowledgement by the Chair of Delegations and Presentations

3.0 Consent Agenda Items 3.1 Approval of Consent Agenda Action Items

3.1.1 Minutes of the Halton District School Board Special Meeting, January 29, 2020 page 2

3.2 Receipt of Consent Agenda Information Items 3.2.1 Order Paper page 4 3.2.2 Board Report Schedule (Report 20013) S. Miller page 8 3.2.3 Administrative Procedure Update (Report 20014) S. Miller page 11 3.2.4 Close the Gap Update (Report 20015) M. Puccetti page 17 3.2.5 2018-19 School Generated Funds Annual Report (Report 20020) R. Negoi page 25

4.0 Ratification/Action 4.1.1 Ratification of Business Transacted in Private Session

5.0 Communication to the Board 5.1 Student Trustee Report

5.2 For Action: February 19, 2020 5.2.1 Policy Approval: Third Party Agreements (R. Negoi) – Report 20017 page 32 5.2.2 Palermo Boundary Review (C. Ruddock) – Report 20018 page 35 5.2.3 Milton “To Be Determined Area” Boundary Review (J. Newton) – Report 20021 page 43

5.3 For Information: February 5, 2020 5.3.1 2020 Solar Installation(s) Funded through Energy Savings (Report 20016) M. Puccetti page 48 5.3.2 Budget Development (R. Negoi) – Report 20019 page 50

5.4 Notice(s) of Motion 5.5 Director’s Report

5.5.1 Provincial 2020 Budget Consultations: Halton District School Board Submission 5.5.2 Ministry of Education Funding Feedback: Halton District School Board Submission

5.6 Communication from the Chair 5.6.1 Board of Trustees Response to Ministry of Education “2020-21 Education Funding Feedback” 5.6.2 Chair’s Correspondence:

Bluewater DSB Letter re: Impact of e-learning Credits on Students with Special Needs

5.7 Committee Reports 5.8 Trustee Questions and Comments

6.0 Adjournment 6.1 Motion to Adjourn

http://www.hdsb.ca/

https://docs.google.com/document/d/1YSmVKQPNLcxEOemfr-lngwKPbW2OgXxgx0GM6-fuUbo/edit?usp=sharing

https://drive.google.com/file/d/0BxUhL276cmESVnRFOHZNSEtvWDVZeGYtX0JGM0tFaThSRzJj/view?usp=sharing

https://drive.google.com/file/d/1-AzcTeKvtBZCwanik-xV3P3dFsfAyCRB/view?usp=sharing

https://drive.google.com/file/d/0BxUhL276cmESTmJpSHU4ekFIaTZBNFBYWHpzdVl6TXlIRVg4/view?usp=sharing

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Halton District School Board – SPECIAL MEETING

Public Session: Wednesday, January 29, 2020 – 5:30 p.m.

Present: K. Amos, A. Collard, D. Danielli, T. Ehl Harrison, J. Gray, A. Grebenc, L. Reynolds, T. Rocha, M. Shuttleworth

Regrets: H. Gerrits, J. Oliver

1 Opening The Chair called the meeting to order at 5:31 p.m., recognizing today as Bell “Let’s Talk” day to recognize and overcome mental health issues.

M20-0015 L. Reynolds / K. Amos Be it resolved that the Halton District School Board move into Private Session. Carried Unanimously.

The Board rose from Private at 6:08 p.m. The Chair called Public Session to order at 6:10 p.m.

A. Grebenc recognized Halton’s rich history and modern traditions of many First Nations and Métis. On behalf of the Board, acknowledgement and thanks was given to the Mississaugas of the Credit First Nation for sharing their traditional territory.

The Chair reminded Trustees of the requirement to declare any potential conflicts of interest. Noting this is a Special Board meeting, there was no requirement to approve the agenda.

2 Consent Agenda Items 2.1 Approval and Receipt of the Consent Agenda Items

M20-0016 J. Gray / T. Rocha Be it resolved that the Halton District School Board approve the Consent Agenda Action items for January 29, 2020. Carried Unanimously.

3 Ratification / Action 3.1 Approval of Business Transacted in Private Session

There were no items for ratification from Private Session.

3.2 For Action: January 29, 2020 There were no items for Action on this agenda.

4 Communication to the Board 4.1 For Action: February 5, 2020

There were no Action Items for February 5, 2020 on this agenda.

4.2 For Information: January 22, 2020 There were no Information items on this agenda.

4.3 Notice(s) of Motion There were no Notices of Motion for this meeting.

4.4 Director’s Report S. Miller asked C. Ruddock to speak to efforts, following the direction of Halton Public Health, regarding the Coronoavirus. She highlighted communications with parents and school administrators. She reiterated the Board is following the lead of Halton Public Health, noting there is no reported case of Coronavirus in Halton. She reiterated Public Health’s individual hygiene precautions and reporting requirements. S. Miller asked Equity and Human Rights Advisor Jewel Amoah, and Superintendent of Education Rob Eatough to speak to efforts to continue Halton’s value of equity and inclusion.

C. Ruddock also spoke to the upcoming suspension deadline, as established by Halton Public Health, for students who are not immunized or have an incomplete immunization record (963 secondary as of January 22 with suspensions taking effect next week; 2186 elementary students in Grades 2-4 with suspensions occurring after March Break). She indicated with 10,000 students in the secondary cohort, this was the largest cohort since implementation of the reporting program.

4.5 Communications from the Chair A. Grebenc commented on last night’s I-STEM evening.

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4.6 Committee Reports There were no Committee reports.

4.7 Trustee Questions and Comments There were no Trustee questions or comments

5 Adjournment As the Board had exhausted its agenda, A. Grebenc declared the meeting closed at 6:29 p.m.

Recorder’s Signature: Chair’s Signature:

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Halton District School Board

ORDER PAPER – PUBLIC SESSION -- Wednesday, February 5, 2020 (Items shaded/in bold have been completed and will be deleted from the list prior to the next edition.)

Motion # Resolution Responsibility

M15-0071 Be it resolved that HDSB support HSTS utilizing a third-party consultant to undertake a bell time analysis study for elementary and secondary schools, in order to find route efficiencies and determine the financial impacts or cost savings, AND THAT prior to the analysis being undertaken, study parameters will be established jointly by the Halton DSB and the Halton Catholic DSB; and that The cost of undertaking a bell time analysis be provided to trustees for approval.

SO/Business

M17-0088 Be it resolved that the Halton District School Board close Robert Bateman High School, effective June 30, 2020.

a) Effective September 1, 2019, the Halton District School Board revise

the existing catchment area for Robert Bateman HS to redirect English

program students entering Grade 9 to Nelson HS; b) Effective September 1, 2020, the HDSB revise the existing catchment area

for Robert Bateman HS to redirect the Grade 10, 11 and 12 English program students to Nelson HS.

Director of Education

M17-0097 Be it resolved that, as part of implementation of any PAR-related changes,

the Board direct the Director that the responsible Superintendent develop

and deliver a consultation and communications plan to engage with affected and interested stakeholders in an early and ongoing way


M17-0184 Be it resolved that the Halton District School Board approve the continuation of the Close the Gap program, as outlined and THAT specific projects be undertaken as follows, funded subject to these cost estimates and budget availability: air conditioning/electrical upgrades to 2nd & 3rd floor area of schools, $5,180,000

support for installation of elevators to address building accessibility, $6,000,000

support development and installation of a turf field at White Oaks SS, $1,200,000

Superintendent of Facility Services

M18-0117 Be it resolved that the Halton District School Board direct the scope of the Special Education Internal Audit to be presented to SEAC for information, and return to the Board for approval.

Director

M18-0173 Be it resolved that the Halton District School Board direct staff to undertake a secondary school boundary review for the new Milton SW #1 hs, with an expected completion date of no later than June 2019.

Director Delayed: see below M19-0016

M19-0016 Be it resolved that the Halton District School Board amend the motion directing staff to undertake a secondary school boundary review for the new Milton SW #1 high school, to reflect the delay in construction timelines, with the boundary review to be completed by the end of June 2020.

Director

M18-0174 Be it resolved that the Halton District School Board direct staff to undertake an elementary and secondary school boundary review for the Samuel Curtis Estates subdivision (ERA 111), which will include schools in ERA 103 (Pineland and Mohawk Gardens PS and SRA 100 (Nelson HS), as well as schools in ERA 112 (Eastview, Gladys Speers, Pine Grove PS) and SRA 102 (TA Blakelock HS); with an expected completion date no later than June 2019.

Director (delayed)

M18-0220 Be it further resolved that a subsequent meeting of the Director’s Performance Review Committee be struck to review and amend, as necessary, the Director of Education Annual Performance Review Policy.

Vice-Chair, Board of Trustees

M19-0037 Be it resolved that the Halton DSB adjust the boundaries for the elementary schools in Oakville as outlined in Scenario 14c, Report 19024, effective Sept. 2020, with some boundaries to be partially implemented as follows: 1. Sunningdale Public School boundary for new students entering Grades 2-8

French Immersion, effective September 2019; and

2. Remaining Kindergarten spots at Oodenawi PS, as of February 22, 2019,

will be filled by students newly registered at Palermo for September 2019

who live within the Oodenawi PS boundary, as defined in Scenario 14c.

Director

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M19-0048 Be it resolved that the Halton District School Board approve $1,875,000 from 2019-2020 Capital Renewal funds to complete the Community Pathway Program renovation at Nelson High School.

Director of Education SO, Facilities

M19-0074 Be it resolved that the Halton District School Board accept the tender

from Everstrong Construction, in the amount of $2,876,900 as contained

in RFT No.19-094 (issued by Snyder Architects Inc.) for the Phase 1

Renovations related to the Pupil Accommodation Review (PAR) work at

Nelson High School, 4181 New Street, Burlington, ON, and

Be it resolved that the Halton District School Board approve a budget of

$3,390,634 for the Phase 1 renovations including the electrical services

upgrades at Nelson HS, 4181 New Street, Burlington, ON. Funding for

this project is available in the 2018-19 School Renewal allocation as well

as Accumulated Surplus designated for creating CPP Outdoor Learning

Spaces.

Director of

Education

M19-0080 Be it resolved that the Halton District School Board direct the Director of Education to undertake a review of the Board’s French Language Policy.


M19-0103 Be it resolved that the Halton District School Board direct the Director of Education to communicate with the southwest Oakville community, the Board’s decision regarding the disposition of the SW Oakville #1 property, and the staff report coming back to the Board regarding the reinvestment in SW Oakville community schools.


Deferred to

April 2020

M19-0113 Be it resolved that the Halton District School Board adjust the boundaries for the elementary schools in ERA 102 and 103 as outlined in option 3b and detailed in Report 19087, effective September 2020.

M19-0128 Be it resolved that the HDSB accept the tender from Everstrong

Construction Ltd in the amount of $33,665,879 contained in Tender No.

RFT 19-168 for the construction of the new Milton SW#1 secondary

school in Milton, ON.

Be it resolved that the HDSB approve a budget of $43,712,066.00 for the

construction of the Milton SW#1 secondary school. This project is to

be financed as follows: Capital Priorities Funding of $32,555,603 as allocated by the Ministry in

November 2016;

Educational Development Charges of $8,137,345 (excluding land purchase costs

and EDC eligible cost relating to expropriation);

Building Capacity (Unencumbered Capital Savings) of $191,481 to cover the

budget shortfall; and

Proceeds of Disposition in the amount of $2,827,637 to cover the budget shortfall.

Superintendent

of Facilities

M19-0130 Be it resolved that the Halton District School Board direct the Director of Education to undertake a review of legacy boundary issues in conjunction with the 2019-2020 LTAP process, and prepare a report that gives consideration to addressing boundaries while reducing cost, minimizing community upheaval, and other pertinent criteria.


M19-0137

Be it resolved that the Halton District School Board direct staff to recommence a school boundary review for the new Milton SW #1 hs, which will include schools in SRA 101, SRA 104 and SRA 105; with an expected completion date of no later than June 2020;

Be it resolved that the Halton District School Board direct staff to recommence an elementary and secondary school boundary review for the Samuel Curtis Estates subdivision (ERA 111), which will include schools in ERA 103 (Frontenac PS, Mohawk Gardens PS , and Pineland PS) and SRA 100 (Nelson HS and Robert Bateman HS), as well as schools in ERA 112 (Eastview PS, Gladys Speers PS, Pine Grove PS) and SRA 102 (T.A. Blakelock HS); with an expected completion date of no later than Feb. 2020;

Be it resolved that the Halton District School Board direct staff to undertake


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cont’d

a school boundary review for the two communities north of Upper Middle Road and west of Bronte Road in ERA 114 (Village Common/Chateau Common to the north and Deerview Common/Trawden Way to the south) that are currently attending Heritage Glen PS (ERA 115) with an expected completion date of no later than February 2020;

Be it resolved that the Halton District School Board direct staff to undertake an elementary and secondary school boundary review for the Acton community in the Town of Halton Hills, which will include schools in ERA 126 (McKenzie-Smith Bennett PS and Robert Little PS) and SRA 107 (Acton District High School) with an expected completion date of no later than June 2020;

Be it resolved that the Halton District School Board direct staff to undertake an elementary school boundary review for the To Be Determined Area, located at the south-east corner of Derry Road and Regional Road 25, which will include Milton schools in ERA 119 and ERA 120; with an expected completion date no later than February 2020.

M19-0145 Be it resolved that the Halton District School Board direct the Director of Education to create an inventory/baseline of Board practices and initiatives that positively impact climate change and the environment, and bring a report back to the Board by the first Board meeting in February 2020.


M19-0146 Be it resolved that the environment inventory/baseline report be utilized to trigger/inform a consultative process in conjunction with student trustees in the creation of an action plan to further climate change and environmental initiatives within the Board.


M19-0160 Be it resolved that the Halton District School Board accept the tender from Everstrong Construction, in the amount of $12,223,768.07 ($9,893,865.42 as contained in RFT No. 20-026 and $2,329,902.65 as contained in RFT No. 19-094 as issued by Snyder Architects Inc.) for the Phase 3 Nelson Addition work as identified in Report 19139, which includes a manufacturing shop, new cafeteria, library, library skyway, new elevator, cosmetology room and fitness office. This also includes internal renovations to create new rooms for Autobody and Multi-Technical Innovation Lab, as well as additional parking, related to the Pupil Accommodation Review (PAR) work at Nelson HS, 4181 New Street, Burlington, Ontario. Be it resolved that the Halton District School Board approve a project budget of $15,184,482.00 for the Phase 3 Additions and renovation work at Nelson High School. This project is to be financed as follows: Capital Priorities Funding of $10,911,583.00 as allocated by the Ministry in

March 2018; Unencumbered Capital Priorities Funding (Build Capacity) of $4,272,899.00

as approved by the Ministry in September 2019.

Be it further resolved that the Halton DSB accept the tender from Everstrong Construction in the amount of $1,776,555.00 as contained in RFT No. 19-094 (issued by Snyder Architects Inc.) for the Community Pathway Program (CPP) area renovations (including heating-ventilation-air conditioning (HVAC) and flooring replacement) related to the Pupil Accommodation Review (PAR) work at Nelson High School, 4181 New Street, Burlington, Ontario. Be it resolved that the HDSB approve a budget of $2,200,000.00 for the CPP area renovation. This project is to be financed as follows; 2019/2020 Capital Renewal Funding of $1,875,000.00 as approved by the

Board on April 3, 2019 (Report 19043, M19-0048); 2017/2018 Capital Renewal Funding of $325,000.00 allocated for the

mechanical upgrades and flooring replacements as approved by the Board on December 6, 2017 (School Renewal Program, Report 17134, M17-0181).


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M19-0163 Be it resolved that the Halton District School Board authorize the Chair to write a letter to the Ministry of Education regarding the impact to the Board of the provincial Cash Management Strategy.

Chair of the Board

M19-0164 Be it resolved that the Halton District School Board authorize staff to tender and award the 2019-20 Facility Services Projects, Operations and Maintenance, either individually or combined, as outlined Report 19133.


M19-0169 Be it resolved that the HDSDB approve the goals for the Director of

Education for the 2019-2020 school year and that the Director be

directed to post them on the Board website. Be it resolved that a meeting of the Director’s Performance Review Committee be struck to review and amend, as necessary, the Director of Education Annual Review Policy, and develop a Governance Procedure at such time as a template (or other guidance) becomes available from the Ontario Public School Boards’ Association (OPSBA).

Director of Education Vice-Chair of the Board

M19-0172 Be it resolved that the Halton District School Board adjust the boundaries for the elementary schools in ERA 103 and 112 as outlined in Option 2, and detailed in Report 19134, effective September 2020; and Be it resolved that the Halton District School Board adjust the boundaries for the secondary schools in SRA 100 and 102 as outlined in Option 2a and detailed in Report 19134, effective September 2020.


M20-0010 Be it resolved that the Halton District School Board approve the Student Trustee Policy reflecting legislative revisions, as appended and amended to Report 20009.


M20-0012 Be it resolved that the Halton District School Board approve the use up to $3,000 (inclusive of HST) from the “Reserve Account for Trustee Professional Development” for Trustees to participate in DiSC training (part 2). This training will be scheduled to occur by the end of May 2020.

Chair of the Board

M20-0013 Be it resolved that the Halton District School Board direct staff to undertake a school boundary review for the French Immersion program at Aldershot High School; with an expected completion date by February 2020.


M20-0014 Be it resolved that the Chair write a letter on behalf of the Board of Trustees of the Halton District School Board as a response to the January 13, 2020 Ministry of Education memo, “2020-2021 Education Funding Feedback” to provide a school board governance perspective on this topic.

Chair of the Board


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Report Number: 20013 Date: January 28, 2019

FOR INFORMATION

TO: The Chair and Members of the Halton District School Board

FROM: S. Miller, Director of Education

RE: Board Report Update

Background: First introduced in September 2014, this monthly report outlines reports scheduled to come to the Board during the current school year.

The report schedule outlines the planned dates for the 2019-20 school year. The document is reviewed periodically at Admin Council with updates provided as required. Changes are noted in bold. These updates will help keep Trustees apprised of what reports have been presented, completed, and/or have had to have timelines revised.

Respectfully submitted,

S. Miller Director of Education

2019-2020 STAFF INITIATED BOARD REPORTS February 5, 2020

REPORT SUBJECT 2019-20 DATE RESPONSIBILITY COMMENTS

Admin Procedure Update (ongoing) Stuart Miller Info

SEAC Membership (as required) Mark Zonneveld Info

PAR Update September 4 Terri Blackwell completed Info

2018-19 LTAP Boundary Reviews September 18 Stuart Miller completed Action

Capital Update with Financials September 18 Maia Puccetti/Roxana Negoi completed Info

Budget Approval/Tender Award SW Milton #1 September 18 Maia Puccetti completed Action

EQAO Update September 18 David Boag Private (October 2: Public) Info

Ombudsman Report October 2 David Boag completed Info

September Staffing Adjustments October 2 Debra McFadden completed Info

Annual Audit Committee Report to the Ministry of Ed October 2 Roxana Negoi completed Info

Capital Update October 16 Maia Puccetti completed Info

Trustee Honoraria (Sched.1) October 16 Roxana Negoi completed Action

Operational Plan Progress Report November 6 David Boag completed Info

Community Planning and Partnerships November 6 Roxana Negoi completed Info

Environmental and Sustainability Initiatives November 6 Maia Puccetti Presentation: completed Info

PAR Update November 6 Terri Blackwell completed Info

Annual Water Testing November 6 Maia Puccetti completed Info

Response re Oakville schools/Lakeshore Woods motion November 6 Maia Puccetti/Roxana Negoi Private Session (Deferred April 2020) Action

Spec Ed Review w/ Primary Gifted Recommendations November 6 Mark Zonneveld/Stuart Miller completed Info

Budget/Tender for Nelson Phases 2 & 3 November 20 Maia Puccetti Private Session -- completed Action

Capital Update with Financials November 20 Maia Puccetti/Roxana Negoi completed Info

Deferred Maintenance Update/2019-20 School Renewal November 20 Maia Puccetti completed Action

Trustee Expenses November 20 Roxana Negoi, M. Puccetti completed Info

P/VP Placements/Transfer November 20 Jacquie Newton completed Info

Financial Statements November 20 Roxana Negoi completed Action

Annual Statement of EDCs November 20 Roxana Negoi completed Info

Community Funding Facility Enhancements (as required) Maia Puccetti / Roxana Negoi Info

French Immersion Enrolment Report December 4 David Boag completed Info

Confirmation of Capital Priorities funding (as required) Maia Puccetti / Roxana Negoi dependent on Ministry timelines Action

Banking Resolutions December 4 Roxana Negoi completed Action

Director’s Annual Report December 4 Stuart Miller completed Info

Revised Estimates/Deficit Recovery Plan December 4/11 Roxana Negoi completed Action

PAR Update January 8 Terri Blackwell completed Info

Striking Committee/ Appointments January 8 Striking Committee /Stuart Miller completed Action

Capital Update January 22 Maia Puccetti completed Info

Innovation Update January 22 Jacquie Newton completed Info

School Generated Funds February 5 Roxana Negoi / Stuart Miller Info

Close the Gap Update February 5 Maia Puccetti / Roxana Negoi Info

Budget Schedule February 5 Roxana Negoi Info

Boundary Review(s) February 5 Stuart Miller Palermo & Milton Review Areas Action

Boundary Review(s) February 19 Stuart Miller Aldershot FI Program Review Action

Self-Contained Locations March 4 Mark Zonneveld Info

Annual Portable Inspection Update March 4 Maia Puccetti Info

PAR Update March 4 Terri Blackwell Info

Naming of New School March 4 Stuart Miller Action

Environmental Initiatives and Benchmarking March 4 Maia Puccetti Info

Capital Update with Financials March 25 Maia Puccetti/Roxana Negoi Change to quarterly reporting Info

Quarterly Financial Report March 25 Roxana Negoi Implement quarterly reporting Info

Operational Plan Update March 25 David Boag Info

Draft Special Education Plan March 25 Mark Zonneveld Info

EDC By-law Timelines March 25 Maia Puccetti Info

Welcome Centre Update March 25 Gord Truffen Info

Distribution Strategy re: Feminine Hygiene Products March/April T. Salmini/J. Hunt Gibbons/S. Miller Action

Multi-Year Plan April 1 Stuart Miller Action

Draft Op Plan Targets/Strategies April 1 Stuart Miller Action

Response re Oakville schools/Lakeshore Woods motion November/April Maia Puccetti/Roxana Negoi Private Session (Deferred April 2020) Action

School Year Calendar April 1 David Boag Action

P/VP Placements/Transfers April 15 Jacqueline Newton Info

Budget/Tender for Milton No. 11 PS May 6 Maia Puccetti Subject to SPA & Ministry ATP (Private) Action

P/VP Placements/Transfer May 6 Jacquie Newton Info

Teachers Redundant to the Board May 20 Debra McFadden Info

Community Funding - Facility Enhancements (as required) Maia Puccetti / Roxana Negoi Info

PAR Update May 20 Terri Blackwell Info

LTAP May 20 Maia Puccetti Action

EDC By-law Amendment (if required) May 20 Maia Puccetti Action

Disposition of Property/Acquisitions (as required) Maia Puccetti Action

Transportation/Policy Exemptions June 3 Roxana Negoi Info

School Bell Time Change Requests June 3 Roxana Negoi Info

Boundary Review Report June 3 Stuart Miller Action

Capital Update with Financials June 17 Maia Puccetti Info

Quarterly Financial Report June 17 Roxana Negoi Info

Budget June 3/17 Roxana Negoi Action

Special Education Plan June 17 Mark Zonneveld Action

Operational Plan Targets/Strategies June 17 Stuart Miller Action


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FOR INFORMATION


FROM: Stuart Miller, Director of Education

RE: Administrative Procedure Update

Background: This report is the next in the regular updates of Administrative Council’s ongoing review of all administrative procedures for the 2019-20 school year.

This procedure has been revised and is appended for your convenience.

Admin Procedure Name Details

Third Party Agreements New (appended); AP is pursuant to new Policy* * policy

School Fundraising Minor revisions to reflect new AP names, dates


Stuart Miller Director of Education

Halton District School Board Administrative Procedure

Topic: Third Party Agreements

References: HDSB Policies: Third Party Agreements; Code of Ethics; Privacy and Information Management; HDSB Administrative Procedures: Procurement, Donations and Charitable Receipts, School Fundraising. Education Act, RSO 1990 c E.2 Part IX, Broader Public Sector Accountability Act, SO 2010 c 25, Parts IV.1 and V; Municipal Freedom of Information and Protection of Privacy Act; Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals, and Paraprofessionals

Effective: January 2020

Revision Date: January 2020

Review Date: December 2022

Responsibility: Superintendent of Business Services INTENDED PURPOSE: This Administrative Procedure is made pursuant to the Halton District School Board’s Third Party Agreements Policy.

This Administrative Procedure provides direction to school administrators and other Board staff who are contemplating an agreement with a third party to purchase goods or services, or to jointly deliver a program or service.

DEFINITIONS Contract: A contract is a legally enforceable agreement, usually but not always in writing, between two or more legal entities who intend for the terms to be legally binding and enforceable. In order for a contract to be legally binding, there must be an offer and acceptance of the offer, mutual understanding and agreement of the terms, and the exchange of something of value (“consideration”).

Memorandum of Understanding (“MOU”): An MOU is an agreement between two or more parties, but unlike a contract, a MOU should not contain legally enforceable promises. An MOU is a useful means of outlining mutual expectations and responsibilities without creating legal obligations, and without giving rise to a legal remedy for non-performance.

Partnership: A partnership is a mutually beneficial and long-term relationship between two legal entities based on similar ethical and philosophical goals. The partnership is essentially a cooperative exchange of human, intellectual or material resources, which is formally acknowledged.

Sponsorship: A formal and clearly defined monetary relationship that is established for a specific program or service. This relationship is essentially an agreement that is written, time specific and consistent with the goals of the Halton District School Board. It may also include the exchange of goods and/or services where there is a price reduction in return for advertising or other benefits

PROCEDURES Types of Agreement The Board’s Third Party Agreement Policy distinguishes between a contract and a Memorandum of Understanding.

A contractual agreement with a third party will include payment in exchange for goods and/or services. An MOU will involve mutual obligations and responsibilities, but will be morally rather than legally binding. In either case, the understanding of each party’s rights and responsibilities must be in writing, and the agreement must be approved and executed as outlined in this Procedure.


In determining whether an agreement is intended to outline the parties’ mutual understanding, or for creating a legally binding and enforceable contract, it is important to consider the nature and substance of the agreement, and not just how it is described. A document entitled “MOU” but containing the essential elements of a contract could be found to be a legally enforceable contract. A document entitled “MOU” but containing exchange of monetary value could be found to be a legally enforceable contract.

It is common to refer to other service providers as community “partners”. A community partnership is distinguishable from a legal partnership. A legal partnership can be found to exist where two or more persons carry on a business in common with a view to making a profit. Because legal partners can be held liable for the actions of one another, it is important for the Board to clarify the terms of its third party relationships in a written agreement, whether by contract or MOU.

Contracts Schools and Board departments are not legal entities, and therefore lack the ability to enter into a contract. Only the Halton District School Board can enter into a contract, and so the signatory to any contract must be a signing officer of the Halton District School Board, or a person to whom signing authority has been delegated by a signing officer.

Any proposed contract with an external third party must be submitted to the Superintendent of Business Services, Director of Education or delegate for approval.

Attached as Appendix A to this Procedure is a list of considerations which must be addressed before a contract will be approved.

Exception: Notwithstanding the foregoing requirement for approval, and provided that a contract adequately addresses the considerations outlined at Appendix A, a Principal is authorized to enter into a contract under the following circumstances:

1. on behalf of a student organization, where the value of the Board’s commitment does not exceed $1,000; and

2. on behalf of their school, where the value of the Board’s commitment does not exceed $10,000.

MOUs MOUs must be submitted for approval to the Superintendent responsible for the program or service, and where appropriate to the Superintendent responsible for the affected school(s). Only a Superintendent can execute an MOU. A new MOU should be presented to School Operations and/or Business Operations for input, prior to finalizing and signing.

Attached as Appendix B to this Procedure is a list of considerations which must be addressed before an MOU will be approved.

Unless otherwise approved, an MOU shall be for a term of one year or less, and under no circumstances will be for a term of more than three years.

An MOU may include an option to renew upon expiration of the term, but a renewal must be approved by the appropriate Superintendent. A request to renew must be submitted by no later than August 31 of each year, along with a rationale for the request, a summary of the objectives achieved in the previous year, and the anticipated benefits of a renewal.

Registry Executed contractual agreements, including terms and conditions will reside with the appropriate Superintendent, and a copy of the executed agreements will be provided to Purchasing Services.

A copy of all executed MOU’s shall be provided to the Superintendent of Business, and a registry will be maintained by Purchasing Services.


Exceptions:

1. School level contracts authorized by the Principal remain at the school location and a copy does not need to be provided to Purchasing Services.

2. Agreements regarding Policy/Program Memorandum No. 149 (PPM 149) will be maintained by the Superintendent, Student Services and a copy does not need to be provided to Purchasing Services.


APPENDIX A – Contract Checklist

Parties are the parties accurately described is the relationship between the parties characterized so as to make clear that the contract

does not give rise to a legal partnership or agency relationship (prohibiting either party from representing or binding the other)

is it clear that the agreement cannot be assigned to another party

Promises does the contract identify representations or warranties on which either party is relying are the goods and/or services to be provided described accurately and in sufficient detail

Price is the consideration precisely stated are terms of payment clear what is the consequence of non-payment

Term and Termination is the term of the agreement clear (date the agreement takes effect, and when it expires) does the contract state whether and under what circumstances one or both parties has the

right to terminate the agreement before the term of the contract expires are there special circumstances that would give rise to the right to unilaterally and immediately

terminate (“events of default”). can the contract be amended, and if so under what terms can the contract be renewed, and if so what notice of intent to renew will be required

Insurance/Indemnification is insurance by one or both parties required is there an indemnification clause (seek legal advice before entering into any agreement in

which HDSB indemnifies a third party against loss)

Confidentiality/Personal Information are the obligations with respect to confidential and/or personal information consistent with the

Education Act, the Broader Public Sector Accountability Act, and the Municipal Freedom of Information and Protection of Privacy Act, other applicable statutes, and related HDSB policies and procedures

is a confidentiality or non-disclosure clause required

Communications who is responsible for developing and approving external communications has the board protected the use of its intellectual property (eg. HDSB logo)

Other is access to Board premises contemplated, and if so under what circumstances (consider Reg.

521/01 and the need for criminal reference checks) are there issues related to student safety should there be a dispute resolution mechanism does either party have a reporting obligation to the other


APPENDIX B – Memoranda of Understanding Checklist

General is the agreement in substance an MOU or a contract

Parties are the parties properly identified is the relationship and the overall intent of the parties accurately described (the MOU must

state that it does not give rise to a partnership or agency relationship, so neither party can represent or bind the other)

does the MOU identify key contact(s) and decision-makers for both parties is there a reporting relationship that should be defined.

Term and Termination is the term of the MOU clear (date the agreement takes effect, and when it expires) does the MOU state whether and under what circumstances one or both parties has the right

to terminate the agreement before the term expires can the MOU be renewed, and if so what notice of intent to renew will be required

Responsibilities are the responsibilities of both parties clearly outlined can the MOU be amended by mutual agreement of the parties

Confidentiality/Personal Information are the Board’s obligations consistent with the Education Act and the Municipal Freedom of

Information and Protection of Privacy Act, other applicable statutes, and related HDSB policies and procedures

Communications how will intra-party communications take place who is responsible for developing and approving external communications has the board protected the use of its intellectual property (eg. use of logo)

Insurance/Indemnification is additional insurance by one or both parties required is there an indemnification clause (seek legal advice before entering into any agreement in

which HDSB indemnifies a third party for their loss)

Other does the MOU contravene any provision of a collective agreement or employment contract is access to Board premises contemplated, and if so under what circumstances (consider Reg.

521/01 and the need for criminal reference checks) should there be a dispute resolution mechanism


17


FOR INFORMATION TO: The Chair and Members of the Halton District School Board

FROM: Maia Puccetti, Superintendent of Facility Services and Planning

RE: Close the Gap Update

Background: The Close the Gap (CTG) program was initiated in 2013, to address the gap between older and newer schools as they relate to their potential to meet program delivery needs. The program is intended to address facility design and program needs in existing schools, including library updates, air conditioning, accessibility and the enclosing of classrooms in open concept schools.

Close the Gap funding was generated through Proceeds of Disposition (POD) along with allocations of year-end surplus as approved by the Board. In 2015, the Ministry of Education directed Boards to use POD for school renewal needs, based on similar criteria as for the School Improvement Condition grant. Boards may request the use of POD for other capital or renewal needs. As of 2019, the Ministry of Education approval is required in order to use accumulated surplus funds for projects that are considered capital under the Tangible Capital Assets guidelines.

Appendix A provides a summary status update of the projects completed, in progress or deferred in the various CTG areas of work; air conditioning, program-related upgrades, accessibility upgrades and artificial turf field installation.

Air Conditioning: Installation of air conditioning was identified as a priority to improve the learning and teaching environment in existing schools. The following criteria were used to prioritize air conditioning installation system-wide:

1. the current area of the school that is air conditioned versus not air conditioned; 2. the need for electrical service upgrade; 3. second and/or third storey versus single-storey buildings.

Schools scheduled to close were removed from the facility upgrades list. Typically, the timeline to complete the engineering and installation of a new air conditioning system is approximately two years and a building or mechanical permit is required.

As noted in Appendix A, Pineland PS has continued to be on the list of schools to receive air conditioning since the initiation of CTG. However, the electrical service in this area of Burlington was not sufficient to support the addition of either an elevator or AC at Pineland PS. Burlington Hydro upgraded the electrical service in the area in 2019 and as a result of this upgrade, the school’s electrical service was also upgraded and a new elevator installed.

The electrical service upgrades would allow for the future installation of the second floor air conditioning at Pineland PS. This project could be considered as part of the next round of CTG initiatives subject to available funding.

Program-Related Upgrades Close the Gap funding was also approved to undertake various Special Education and Specialty Classroom upgrades for the combined budget of $1.2 M, as noted in Appendix A.

Accessibility Upgrades The HDSB Accessibility Plan identifies and commits to addressing physical barriers at all schools. New buildings, as well as existing schools receiving major renovations and/or major additions are required to comply with barrier-free requirements detailed in Section 3.8 of the Ontario Building Code (OBC). In


18

the majority of older two or three storey schools, the inclusion of an elevator to access all floors, would address the intent of the HDSB’s Accessibility Plan and the CTG program.

The timeline to complete a new elevator installation at a school is typically two years and a building permit is required. Other accessibility upgrades to provide barrier-free washrooms, water fountains, automatic door openers, ramps and other elements are considered separately as part of the school renewal program.

Artificial Turf Installation The development of all-weather turf fields at high schools is often a frequent request of the schools and our municipal partners who use our fields through the Reciprocal Agreement. With the completion of the artificial turf field at White Oaks SS, Town of Oakville, every region/municipality has one or two HDSB secondary schools with a turf as detailed below:

Table 1: Current Schools with Artificial Turf Fields School Municipality Area

Dr. Frank Hayden SS City of Burlington West

Nelson HS City of Burlington West

Craig Kielburger SS Town of Milton North

Georgetown DHS Town of Halton Hills North

White Oaks SS Town of Oakville East

The Board recently issued a Request for Expression of Interest to seek an external organization to invest, manage and operate (outside of school use) a domed sports facility. This would include installation of an artificial turf field. A further report regarding this initiative will be presented to the Board in the spring.

Funding Summary: A quarterly funding update is submitted to the Board. As detailed in Appendix B, $28,750,210 is the total available funding for Close the Gap. As reported in the December 2018 CTG Status Update report, at that time the total amount expended for CTG projects was $12,208,608. The total CTG amount expended to date for this report is $19,006,735, as shown in Chart 2 of Appendix B.

The $3,255,937 remaining is reserved to complete the CTG Phase 2 projects as identified in Report 17144 and Motion M17-0184. The second floor air conditioning projects at Nelson High School and White Oaks Secondary School (North Campus) have been deferred. In the case of Nelson HS, the 2nd and 3rd floor air conditioning installation work has been deferred in order to complete the PAR-related work. The Nelson additions and renovations currently underway, including the Community Pathway Program (CPP) space will have air conditioning. The White Oaks SS North Campus has air conditioning throughout much of the building. Further study of the building’s existing electrical service is required prior to developing the additional air conditioning scope of work and estimated costs.

Further Initiatives: Any surplus may be brought forward for consideration for other future CTG projects, however, as the HDSB is developing the next Multi-Year Plan (MYP), consideration should be given to align future use of Proceeds of Disposition or Accumulated Surplus with the next MYP.

Appendix A: Close the Gap Project Status Summary: The CTG Phase 1 & 2 initiatives and project status lists identify all initiatives, schools, and current project status.

Appendix B: Financial Status Update Summary: Financial statements re: CTG committed projects.

Appendix C: Close the Gap Board Motion Summary: A chronology of CTG motions and updates.


Maia Puccetti, Superintendent of Facility Services

Stuart Miller, Director of Education

Close the Gap Project Status Appendix A

Page 1 of 3

School Category Room# / Loc Description FUND Project CompleteProject In

Progress

Anticipated

Completion

summer 2020

Pineland P.S Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC deferred

John T Tuck P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Clarksdale P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

McKenzie-Smith Bennett P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

George Kennedy P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Central P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Sunningdale P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Maplehurst P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Brookdale Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Tecumseh P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Ryerson P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Frontenac P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

King's Road P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Rolling Meadows P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Falgarwood P.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

T.A. Blakelock H.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

Georgetown District H.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

M.M. Robinson H.S. Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG - AC X

White Oaks SS South Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG 2-AC X

Burlington Central HS Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG 2-AC X

Nelson HS Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG 2-AC deferred

Milton District HS Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG 2-AC X

Aldershot HS Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG 2-AC X

White Oaks SS North Mechanical 2nd & 3rd Floors Close the Gap - Air Conditioning Upgrade CTG 2-AC deferred

Close the Gap - Air Conditioning Status


Page 2 of 3


Progress

Anticipated

Completion

summer 2020

White Oaks S.S. Building WOSS - N Campus Daycare Special Education - Life Skills RenovationCTG 1 - Special

Ed. RoomsX

Craig Kielburger S.S. Mechanical Auto ShopReplace compressed air breathing apparatus to comply with

regulations

CTG 1- Special

ClassroomsX

Craig Kielburger S.S. Technology Cosmotology Room Replace sanitary piping to improve drainageCTG 1- Special

ClassroomsX

Garth Webb S.S. Mechanical Welding Shop Replace & improve welding ventilation systemCTG 1- Special

ClassroomsX

Georgetown District H.S. Mechanical Construction Shop Replace dust collectorsCTG 1- Special

ClassroomsX

Milton District H.S. Mechanical Construction Shop Replace dust collectorsCTG 1- Special

ClassroomsX

Milton District H.S. Technology Auto Shop Replace auto shop - manufacturing shop electrical serviceCTG 1- Special

ClassroomsX

Montclair P.S. Science Science & TechRenovate Science & Technology - electrical, eye wash, water,

chemical storage & ventilation

CTG 1- Special

ClassroomsX

T.A. Blakelock H.S. Technology Family Studies Renovate Family Studies RoomCTG 1- Special

ClassroomsX

Various Gym Various schools Improve gym safety - install new safety matsCTG 1- Special

ClassroomsX

White Oaks S.S. MechanicalWOSS - N Construction

ShopReplace dust collectors

CTG 1- Special

ClassroomsX

Close the Gap - Program Status


Page 3 of 3


Progress

Anticipated

Completion

summer 2020

Frontenac P.S. Building School New Elevator CTG 2 X

New Street Education Centre Building Schools Gender Neutral Accessible Washroom CTG X

Burlington Central HS (2) Building School New Elevator CTG 2 X

Rolling Meadows PS Building School New Elevator CTG 2 X

Clarksdale PS Building School New Elevator CTG 2 X

Brookdale PS Building School New Elevator CTG 2 X

JT Tuck PS Building School New Elevator CTG 2 X

Pineland PS Building School New Elevator CTG 2 X

Maplehurst PS Building School New Elevator CTG 2 X


Progress

Anticipated

Completion

summer 2020

White Oaks SS Site School Turf Field CTG 2 X

Close the Gap -Turf Field

Close the Gap - Accessibility Status

HALTON DISTRICT SCHOOL BOARDAPPENDIX B - SUMMARY OF THE CLOSING THE GAP PROGRAM (Presented Quarterly)

as at: Dec 31, 2019 (expenditures paid to date - cash basis) 4

Summary of Available Funding:Funding Available for Program ($ 28,750,210) (Chart 1 below)Funding Allocated/spent to date ($ (22,262,672) (Chart 2 below)Balance available for future Closing the Gap projects ($ 6,487,538)

Chart 1: Total Funding Available for Program:

Board Report/ OtherAvailable Funding

Funding sourceAccumulated

Surplus Proceeds of

Disposition (POD) OtherReport 12136 (2011/2012 Year-end surplus) ($ 1,000,000) ($ 1,000,000) Report 13167 (2012/2013 Year-end surplus) ($ 6,562,128) ($ 6,562,128) Report 14180 (2013/2014 Year-end surplus) ($ 867,445) ($ 867,445) May 7, 2014 - Ministry approval letter 1 ($ 4,223,000) ($ 4,223,000) May 25, 2015 - Ministry approval letter 1 ($ 5,000,000) ($ 5,000,000) Lease to Branthaven homes ($ 46,578) ($ 46,578) Report 15153 (2014/2015 Year-end surplus) ($ 1,018,740) ($ 1,018,740) Report 18146 (2017/18 Reallocation of funds) ($ 3,000,000) ($ 3,000,000) Report 16088 ($ 9,974,435) ($ 9,974,435) August 2018 site sale, March 2019 site sale and project savings (from Ministry exempted capital construction projects) less Ministry approved and pending allocations for Capital construction projects ($ (2,942,116) ($ (2,942,116) Total Available Funding ($ 28,750,210) ($ 12,448,313) ($ 16,255,319) ($ 46,578)

Notes:

1. Projects must meet Ministry guidelines for Tangible Capital Assets in order to be funded using Proceeds of Disposition. If projectmeets the definition of a capital Renewal eligible project, Ministry approval is not required.

2. New Ministry requirements as of 2019/20 requires Ministry approval to use Accumulated Surplus funds for projects consideredcapital under the Tangible Capital Assets guidelines.

Chart 2: Approved Projects to be funded by the Program:

School & Project Description Board Report 5 Budget Estimate 1

Actual Expenses to Date (From Board Financial System)

2

Remaining anticipated

costs 3

Total Actual and Projected Expenses

Funding Source Total Amount to be Funded Comments

Accumulated Surplus 5

Proceeds of Disposition

(POD) 5 OtherMM Robinson SS Lifeskills and Elevator 12136 -$ 675,000- -$ 672,410- -$ - - -$ 672,410- ($ 672,410) - 672,410- Projects completeEastview PS Lifeskills and contingency 13050 -$ 244,000- -$ 209,542- -$ - - -$ 209,542- ($ 209,542) - 209,542- Project completeCH Norton PS Lifeskills 13051 -$ 230,000- -$ 229,999- -$ - - -$ 229,999- ($ 229,999) - 229,999- Project completeDigital Surveillance Cameras (Multiple sites) 13098 -$ 919,950- -$ 875,683- -$ - - -$ 875,683- ($ 829,105) ($ 46,578) - 875,683- Projects completeCraig Keilberger SS Centre Renovations 14102 -$ 190,000- -$ 188,593- -$ - - -$ 188,593- ($ 188,593) - 188,593- Project completeRobert Bateman SS Lifeskills 14097 -$ 250,000- -$ 248,920- -$ - - -$ 248,920- ($ 248,920) - 248,920- Project completeClassroom Projection Equipment (Multiple sites) 14199 Revised -$ 100,000- -$ 99,196- -$ - - -$ 99,196- ($ 99,196) - 99,196- Project completeLibrary Services (Multiple sites) 14199 Revised -$ 500,000- -$ 498,968- -$ - - -$ 498,968- ($ 498,968) - 498,968- Project completeSpecial Education Rooms (Multiple sites) 14199 Revised -$ 600,000- -$ 599,917- -$ - - -$ 599,917- ($ 20,114) ($ 579,803) - 599,917- Project completeSpecialty Classrooms (Multiple sites) 14199 Revised -$ 600,000- -$ 474,714- -$ 125,286- -$ 600,000- ($ 228,973) ($ 371,027.00) - 600,000-Electrical Upgrade and Air Conditioning (Secondary) 14199 Revised -$ 3,600,000- -$ 1,850,764- -$ - - -$ 1,850,764- ($ 79,743) ($ 1,771,021) - 1,850,764- Projects completeElectrical Upgrade and Air Conditioning (Elementary) 14199 Revised -$ 4,700,000- -$ 2,360,304- -$ - - -$ 2,360,304- ($ - ) ($ 2,360,304) - 2,360,304- Projects completeNSEC accessible/gender neutral washrooms 17067 -$ 80,000- -$ 80,000- -$ - - -$ 80,000- ($ 80,000) - 80,000- Project completeFrontenac PS elevator 17068 -$ 1,000,000- -$ 486,755- -$ - - -$ 486,755- ($ 486,755) - 486,755- Project completeIT Infrastructure - Computer Infusion 17107 -$ 541,121- -$ 541,121- -$ - - -$ 541,121- ($ 541,121) - 541,121- Project completeIT Infrastructure - Wireless Access Points 17107 -$ 2,000,000- -$ 2,000,000- -$ - - -$ 2,000,000- ($ 2,000,000) - 2,000,000- Project completeElectrical Upgrade and Air Conditioning (2nd/3rd storey) 17144 -$ 5,180,000- -$ 2,177,937- -$ 1,402,063- -$ 3,580,000- ($ - ) ($ 3,580,000) - 3,580,000- See note 6Elevator installation - (Multiple sites) 17144 -$ 6,000,000- -$ 4,271,412- -$ 1,728,588- -$ 6,000,000- ($ - ) ($ 6,000,000) - 6,000,000-

White Oaks S.S. - artificial turf field 17144 -$ 1,200,000- -$ 1,140,500- -$ - - -$ 1,140,500- ($ 34,092) ($ 1,106,408) - 1,140,500-

CTG share of costs complete (shared

with SCI) Total Estimated Project Costs -$ 28,610,071- -$ 19,006,735- -$ 3,255,937- -$ 22,262,672- -$ 5,960,776- -$ 16,255,319- -$ 46,578- -$ 22,262,672-

Notes:1. Budget Estimate- Project Budget estimate from Board Report including all eligible costs such as construction costs (General Contractor) and soft costs (architect fees, permits, equipment).2. Actual expenses to date - actual expenditures made through the Board financial accounting system on a cash basis as at the date of the report.3. Remaining Anticipated Costs - the amount of expenses that have not yet occured.4. Cash basis - expenses are recognized when paid.5. The allocation of funding to a project from the available funding sources is subject to change in order to comply with Ministry regulations specific to the various funding sources.

6. Two planned projects have been deferred pending sale of property. Funds have been re-allocated to the construction of Milton #11 elementary (pending Ministry approval) to cover an anticipated shortfall in Ministry funding for construction.Additionally costs for the planned electrical and A/C upgrade at the White Oaks Secondary School (South Campus) are being shared with the School Condition funding grant as a result of a higher than anticipated tender cost.

APPENDIX C

M13-0007 Be it resolved that the Halton District School Board support consistent (annual) and adequate ICT funding of an additional $910,000 resulting in $2,010,000 toward this plan. Be it resolved that the Halton District School Board support additional School Program staffing of 2.0 FTE starting 2013-14 and increasing to 3.0 FTE starting 2015-16 to support student and staff learning in effective use of assistive and instructional technologies. Be it resolved that the Halton District School Board support the use of demographic data to increase ICT funding allocations to needier schools by a factor of up to 25%.

M13-0167 Be it resolved that the Halton District School Board approve the project to upgrade the security systems in elementary and secondary schools as outlined in Report 13098; AND THAT the Halton District School Board approve the use of the “Close the Gap” funding for two year implementation of the upgrade to the security system as follows: 2013-14 school year: $573,900 and 2014-15 school year: $346,050

M15-0026 Be it resolved that the Halton District School Board approve the approach to the Close the Gap initiative as outlined in Report 14199; and THAT specific projects be undertaken as follows, funded subject to these cost estimates and budget availability: 1. Support for installation of classroom projection equipment (IT Plan), $100,000

2. Library Services. $500,000 over 2 years

3. Special Education rooms, $600,000 over 2 years

4. Specialty Classrooms, $600,000 over 2 years

5. Electrical upgrade & air conditioning in secondary schools, second, and third floor areas, $3,600,000

6. Electrical upgrade and air conditioning in elementary schools, second and third floor areas, 4,700,

Rpt. 15061 May 6, 2015 – Information report. Identifies the projects by school, scheduling and estimated budgets

Rpt. 15121 Oct. 1, 2015 – Information report. Identifies air conditioning projects only and phasing, scheduling and estimated budget.

M16-0097, Rpt. 16088 M16-0096

June 1, 2016 – approved additional funding for all Close the Gap initiative thereby extending the potential list of schools/projects. Listed additional schools/projects as the “next phase”. Be it resolved that the Halton District School Board apply to the Ministry of Education for approval of the transfer of funds to the Close the Gap program as follows: $9,000,000 from Proceeds of Disposition (PPD), and approximately $2,650,000 from New Pupil Places (NPP) Build Capacity (pending finalization of expenses for the Heritage Glen Addition project)

Rpt 16013 Update on Air Conditioning – presented as info Sept. 27, 2016 – received – no motion

M17-0081

Be it resolved that the Halton District School Board approve the construction of two accessible/gender neutral washrooms at the New Street Education Centre (Report 17067).

M17-0082 Be it resolved that the Halton District School approve the construction of an addition at Frontenac Public School to house an elevator (Report 17068)

M17-0138

Be it resolved that the Board of Trustees approve a transfer from Accumulated Surplus, Closing the Gap in the amount of $2 541 121 to enhance the Board’s technology infrastructure and computer roll-out

M17-0184 Be it resolved that the Halton District School Board approve the continuation of the Close the Gap program, as outlined and THAT specific projects be undertaken as follows, funded subject to these cost estimates and budget availability: ● Air Conditioning and electrical upgrades to second and third floor area of schools, $5,180,000

● Support for installation of elevators to address building accessibility, $6,000,000

● Support the development and installation of a turf field at White Oaks SS, $1,200,000

Rpt. 19004 January 9, 2019 -- Information report. Close the Gap Update (19004) presented at the January 9, 2019 Board meeting.


25


FOR INFORMATION TO: The Chair and Members of the Halton District School Board

FROM: R. Negoi, Superintendent of Business and Treasurer S. Miller, Director of Education

RE: Summary of School Generated Funds – 2018/2019

Background The Halton District School Board recognizes that schools and school councils raise funds to supplement student programs and for specific student activities. The Board has a responsibility to ensure that all school generated funds are collected in accordance with board policies/procedures and municipal, provincial and federal laws and regulations. This responsibility includes ensuring that all funds are adequately protected, that they are controlled through proper accounting procedures and that accountability for the funds is maintained.

The School Generated Funds Administrative Procedure provides appropriate guidance, authority and protection to school staff and fundraising volunteers by identifying specific direction for the administering, recording and reporting of school generated funds. In addition, Halton District School Board elementary and secondary schools have implemented the Student Fees Administrative Procedure to ensure equity of access to programs and services while maintaining quality and breadth of programming choices.

This report summarizes school generated revenues and expenditures for the year ended August 31, 2019.

Rationale For the year ended August 31, 2019, the Halton District School Board recorded school generated revenues of $20.2 million (rounded) and related expenditures of $20.1 million (rounded). Additional information has been attached as follows:

● Appendix A – Summary of School Generated Funds by Category ● Appendix B – Category Structure for School Generated Funds

School generated funds revenues and expenses represent approximately 2.5% of the total Board’s revenue and expenses annually. Schools are permitted to carry forward a surplus of funds up to a maximum of $30 per student without approval. Surpluses exceeding this limit must be explained with a documented surplus plan that is approved by the School Superintendent. The carry forward is usually as a result of a timing difference between the collection of funds and the outlay of expenditures, e.g., end of year Fun Fairs in May and June, transition activities that occur in the summer in preparation for the following school year. Examples of items/rationale for carry forward of funds include;

● Fundraising for outside play structures, greenery, shade structures, outdoor signage, and/or other capital purchases,

● Supplemental technology (e.g., Chromebooks, data projectors, tablets, etc.), ● Library/learning commons upgrades to furnishings and learning resources, ● Upgrades to gymnasiums (sound systems, projectors, screens), ● Specialized classroom furniture, fixtures and equipment (sensory rooms, media room, music room), ● Breakfast/snack program carryovers, ● Guest speakers and/or other events, ● Field trips and excursions, ● Fees for International Baccalaureate programs, ● Timing delays between purchase of items through Purchasing Services and reimbursement

from the School or School Council bank account.


26

The 2018/2019 revenue and carry forward balances are consistent with the pre-2017/2018 balances. Both the 2018/2019 and 2017/2018 school years were free from labour disruption.

Online Payments The use of the Online Payment Software has reduced the volume of cash handling in schools. Currently, over 60,600 students (92.2%) attending HDSB have registered to make online payments using the School Cash Online program. For the 2018/2019 year, over $13.6 million was collected online from over 91,000 transactions, up from $11.3 million collected in 2017/2018 on 82,000 transactions.


Roxana Negoi Superintendent of Business and Treasurer


Appendix A-1Halton District School Board

Summary of School Generated Funds (including School Councils)

2018/2019 2017/2018 2016/2017 2015/2016 2014/2015

Balance, Beginning of Year $ 5,748,655 6,235,278 5,419,531 5,313,458 5,193,899

Receipts By Category (1)

Athletics 2,067,293 1,869,179 1,909,521 1,731,564 1,801,057

Charity 238,005 297,935 308,515 294,357 291,866

Extracurricular 3,004,519 2,757,500 2,910,755 2,304,321 2,221,466

Field Trips 5,250,041 5,274,007 5,389,135 4,757,319 4,921,702

Food & General Fundraising 6,273,122 6,372,494 6,956,185 6,182,924 6,717,787

Fundraising - Capital 15,850 33,392 49,848 175,525 129,875

Fundraising - Curricular/ Enhancements (2) 1,688,786 1,449,376 1,630,567 1,351,233 1,377,134

Grants 664,980 702,911 695,162 601,863 554,817

Other(Non-Student, Temporary) 984,796 1,231,046 1,504,226 1,563,110 1,603,681

Summary of Receipts 20,187,393 19,987,840 21,353,914 18,962,216 19,619,385

Disbursements By Category (1)

Athletics 2,058,385 2,078,732 1,889,266 1,813,292 1,933,808

Charity 243,256 289,782 323,305 302,980 311,357


Field Trips 5,443,375 5,380,583 5,506,431 4,920,478 5,068,718



Fundraising - Curricular/ Enhancements (2) 2,004,879 1,829,179 1,619,738 1,666,092 1,621,778

Grants 731,021 692,159 628,397 603,941 500,756

Other(Non-Student, Temporary) 608,360 820,062 934,930 1,427,219 1,681,125

Summary of Disbursements 20,098,426 20,474,463 20,538,167 18,856,143 19,499,826

Receipts Less Disbursements 88,967 (486,622) 815,747 106,073 119,559

Balance, End of Year $ 5,837,622 5,748,655 6,235,278 5,419,531 5,313,458

The terms “school generated funds” and “school council funds” refer to funds raised to benefit students in the school.

Funds are generated in schools from a number of different sources and used in a number of different ways. The

Administrative Procedure applies to all funds that are received, raised, or collected in the name of the school or school

activity. These funds are under the direction and control of the school Principal. Generally, this will mean all funds available

to the school other than funds provided by the approved budget of the board. The Board is required to ensure that these

funds are properly administered and transactions are accurately recorded. This Administrative Procedure is not mandatory

for Home and School Associations.

(1) A summary of HDSB Standard Category Structure For School Generated Funds (per Administrative Procedure) is attached. Note: The categories have not been audited to ensure that all receipts/disbursements are recorded in the

appropriate/consistent category across all schools in the district.

Details by category not readily available at the board consolidated level.

(2) Effective September 2010, HDSB implemented a "Student Fees" Administrative Procedure which eliminated fees for

standard course materials and/or consumables.

Year Ended

Appendix A-2


Summary of School Generated Funds (including School Councils) - Secondary

2018/2019 2017/2018 2016/2017 2015/2016 2014/2015



Athletics 1,931,485 1,719,981 1,783,618 1,561,226 1,600,090

Charity 99,230 86,579 88,171 89,705 84,264


Field Trips 1,072,315 1,060,234 1,431,738 1,217,744 1,112,525

Food & General Fundraising 703,304 836,330 967,745 1,031,250 1,116,781


Fundraising - Curricular/ Enhancements (2) 1,064,385 893,602 1,077,623 892,342 893,725

Grants 164,773 214,908 231,222 207,528 226,215

Other(Non-Student, Temporary) 329,441 380,852 546,241 497,237 387,922



Athletics 1,869,992 1,901,383 1,710,442 1,583,137 1,677,770

Charity 98,249 82,705 98,982 97,776 92,659


Field Trips 1,065,631 1,121,182 1,469,135 1,210,442 1,136,966

Food & General Fundraising 694,234 716,575 808,263 791,460 1,001,381


Fundraising - Curricular/ Enhancements (2) 1,077,276 1,018,155 913,104 888,089 840,930

Grants 185,150 191,593 205,166 206,256 173,661

Other(Non-Student, Temporary) 237,710 438,192 330,242 433,480 500,801


Receipts Less Disbursements 51,488 (479,354) 630,147 16,659 (181,551)









(1) A summary of HDSB Standard Category Structure For School Generated Funds (per Administrative Procedure) is attached. Note: The categories have not been audited to ensure that all receipts/disbursements are recorded in the





Year Ended

Appendix A-3


Summary of School Generated Funds (including School Councils) - Elementary

2018/2019 2017/2018 2016/2017 2015/2016 2014/2015



Athletics 135,808 149,198 125,903 170,338 200,967

Charity 138,775 211,356 220,344 204,652 207,602

Extracurricular 690,395 640,121 638,921 591,777 649,248

Field Trips 4,177,726 4,213,773 3,957,397 3,539,574 3,809,177



Fundraising - Curricular/ Enhancements (2) 624,402 555,774 552,944 458,891 483,409

Grants 500,208 488,003 463,940 394,335 328,602

Other(Non-Student, Temporary) 655,355 850,194 957,985 1,065,873 1,215,759



Athletics 188,393 177,350 178,824 230,154 256,038

Charity 145,007 207,077 224,323 205,204 218,698

Extracurricular 824,731 807,640 725,566 723,331 846,315

Field Trips 4,377,744 4,259,401 4,037,296 3,710,036 3,931,752



Fundraising - Curricular/ Enhancements (2) 927,604 811,024 706,634 778,003 780,848

Grants 545,871 500,566 423,231 397,685 327,095

Other(Non-Student, Temporary) 370,650 381,870 604,688 993,739 1,180,324


Receipts Less Disbursements 37,478 (7,268) 185,600 89,414 301,110









(1) A summary of HDSB Standard Category Structure For School Generated Funds (per Administrative Procedure) is

attached. Note: The categories have not been audited to ensure that all receipts/disbursements are recorded in the





Year Ended

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32


FOR DECISION

TO: Members of the Halton District School Board

FROM: R. Negoi, Superintendent of Business Services S. Miller, Director of Education

RE: Approval for Third Party Agreements Policy

Background: In 2017-18, the Regional Internal Audit team conducted an audit on corporate partnerships, sponsorships and other agreements. Reflecting on recommendations resulting from the audit, as well as from an internal review of the process to enter into agreements with all external parties, staff is recommending to the Board the Third Party Agreements Policy (appended to this report), which will provide a consistent approach going forward.

In consultation with legal counsel, a new policy has been drafted, as well as a new administrative procedure. The current Corporate Partnerships, Sponsorships and Donations administrative procedure will be rescinded and replaced with the new Third Party Agreements Administrative Procedure (included with Report 20013 in this agenda package).

RECOMMENDATION:

Be it resolved that the Halton District School Board approve the new Third Party Agreements Policy as attached to Report 20017.


Roxana Negoi Superintendent of Business Services


THIRD PARTY AGREEMENTS

OBJECTIVE The Halton District School Board acknowledges and appreciates its relationships with its community partners and external service providers, and recognizes the value of working collaboratively to improve opportunities for students in Halton.

Where the Board intends to commit staff time and effort, its facilities, or financial resources, to a joint endeavor with a third party, it is the Board’s policy to enter into a written agreement to outline the rights and responsibilities of each party. Agreements with third parties will either be in the form of a contract or a memorandum of understanding (“MOU”), and must comply with the Board’s Third Party Agreement Procedure.

THIRD PARTY CONTRACTS A contract is an agreement, usually but not always in writing, between two or more legal entities who intend for the terms to be legally binding and enforceable. In order for a contract to be legally binding, there must be an offer and acceptance of the offer, mutual understanding and agreement of the terms, and the exchange of something of value (“consideration”). Third parties refer to persons or legal entities that are at arm's length with the Halton District School Board, and may enter into an agreement with authorized signing officers of the Halton District School Board.

MEMORANDA OF UNDERSTANDING An MOU is also an agreement between two or more parties, but unlike a contract should not contain legally enforceable promises. An MOU can therefore be a useful means of outlining mutual expectations and responsibilities without creating legal obligations, and without giving rise to a legal remedy for non-performance.

Notwithstanding the informal nature of the agreement, MOUs can and often do include detailed descriptions of expectations, and as such are binding in the sense that there is a moral and good faith commitment, on which the parties intend to rely.

In determining whether an agreement is intended to outline the parties’ mutual understanding, or for creating a legally binding and enforceable contract, it is important to consider the nature and substance of the agreement, and not just how it is described. A document entitled “MOU” but containing the essential elements of a contract could be found to be a legally enforceable contract.

PARTNERSHIPS It is common to refer to other service providers as community “partners”. A community partnership is distinguishable from a legal partnership. A legal partnership can be found to exist where two or more persons carry on a business in common with a view to making a profit. Because legal partners can be held liable for the actions of one another, it is important for the Board to clarify the terms of its third party relationships in a written agreement, whether by contract or MOU.

Related Board Policies Community and Planning Partnerships Policy

Related Board Administrative Procedures Procurement Procedure Third Party Agreement Procedure Code of Ethics

BOARD FRAMEWORK POLICY/PROCEDURE Adopted (NEW) January 2020

M20-xxxx

Last Revised

Review Date As required

Related Ministry Documents PPM 149 “Protocol for Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals, and Paraprofessionals” Broader Public Sector Procurement Directive

Legal References: Education Act: sections 169.1-171 Duties and Powers of Boards Education Act: section 283 Chief Executive Officer


35


FOR DECISION


FROM: Stuart Miller, Director of Education Colette Ruddock, Superintendent of Education

RE: Palermo Boundary Review

Background: Motion M19-0137 (from Report 19109) was approved by the Board of Trustees on October 2, 2019.

Be it resolved that the Halton District School Board direct staff to undertake a school boundary review for the two communities north of Upper Middle Road and west of Bronte Road in ERA 114 (Village Common/Chateau Common to the north and Deerview Common/Trawden Way to the south) that are currently attending Heritage Glen PS (ERA 115) with an expected completion date of no later than February 2020.

The school boundary review was undertaken as a result of the Board’s Long Term Accommodation Plan (LTAP), which identified that in ERA 114, there are two areas that currently attend a school in ERA 115 - Heritage Glen PS. These two areas are described as follows: Village Common/Chateau Common to the north (referred to as the North Study Area) and Common/Trawden Way to the south (referred to as the South Study Area) and identified in red on the map (Appendix 1).

Palermo PS opened in 2010 to serve the community bounded by Dundas Street West to the north, Upper Middle Road West to the south, Bronte Creek Provincial Park to the west and Bronte Road to the east. At the time of the school opening, the Long Term Accommodation Plan (LTAP) indicated Palermo PS faced significant capacity pressures, with a trend for increasing enrollment during the next 10 years. In order to mitigate these capacity pressures during that forecasted time period, a boundary review was completed in 2011-12. During this boundary review, the North and South Study Areas, which were the last residential phases to be constructed at that time, were redirected to Heritage Glen PS. The LTAP now shows a trend in declining enrollment at Palermo PS and, as a result, there is an interest in returning the public school elementary students from ERA 115 back to ERA 114.

Recommendation: Be it resolved that the Halton District School Board adjust the boundaries for the elementary schools in ERA 114 and 115 as outlined in Option 1 and detailed in Report 20018, effective September 2020.

Boundary Review The procedure for the boundary review of Palermo PS was implemented as per the Halton District School Board Administrative Procedure: School Boundary Reviews (2016).

A Boundary Review Steering Committee (BRSC) was established to lead the school boundary review process. The committee members included Oakville Superintendent Colette Ruddock; Superintendent of Education and Boundary Review Committee (BRC) Co-Chair, Terri Blackwell; General Manager of Planning, Domenico Renzella; Senior Analyst of Planning, Laureen Choi; Analyst of Planning, Kathie Panzer; the Trustees for the affected areas, Trustees Joanna Oliver and Tracey Ehl Harrison; and a Trustee from outside the affected areas and BRC Co-Chair, Trustee Margo Shuttleworth.

The Boundary Review Steering Committee (BRSC) initially met on November 13, 2019. At this meeting the BRSC determined that Pathway 2 (Informing the Community) was the appropriate decision-making model to adopt given the unique circumstances, limited number of impacted

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2019%20Samuel%20Curtis%20Estates%20BR/BdAgenda-October%202%2c%202019-PUBLIC.pdf

https://docs.google.com/document/d/1POUZ6qB1pVuIdF-F4U034tuSR9MBt_XpmxYs5tXYXrk/edit

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2016%20Milton%20MAR/AdministrativeProcedure.pdf


36

students, as well as the fact that there were limited options to review and consider. While Pathway 2 does not require community consultation, the BRSC felt it was important to engage with the community through School Council Meetings at the affected schools (December 2019) and a Public Information Meeting (December 12, 2019). A timeline of the process for the ERA 114/115 Boundary Review is outlined in Appendix 2.

The two affected school communities, Palermo PS and Heritage Glen PS, were informed of the boundary review and the Public Information Meeting by email through SchoolMessenger on November 22, 2019. Similarly, the residents of the North and South Study Areas were sent a letter via royal mail on December 2, 2019 indicating a boundary review would be commencing and inviting them to a Public Information Meeting on December 12, 2019. There are currently 64 Kindergarten to Grade 8 Halton District School Board students residing in the study areas.

The BRSC met on three occasions in the time period between November 2019 and January 2020. Board staff from the Planning Department, Superintendents and Trustees reviewed pertinent information to the boundary review. Some of the data that was examined by the BRSC included:

● enrolment data, on the ground capacity (OTG), % utilization, portable capacity; ● information on elementary school programs, viable programs, transportation and

associated costs, walking distances for each school, etc.; ● assigned secondary school for the North and South Study Areas, Palermo PS and Heritage

Glen PS; and ● all public comments received.

The following evaluation criteria from the Halton District School Board’s Boundary Review administrative procedure were referenced throughout the process:

● Viability of Program – How many students are required to offer and maintain programs in an educationally sound and fiscally responsible way?

● Proximity to Schools - Are opportunities for walk-to schools being maximized, school routes safe, and natural boundaries incorporated into the proposed options?

● Portables and Portapaks - Are students being accommodated in permanent facilities and is the use of portable classrooms minimized in the proposed options?

● Balance of Overall Enrolment - Is student access to programs, resources and extracurricular opportunities being maximized? Is over and underutilization of buildings avoided to the extent possible?

● Stable, Long-Term Boundaries - Do the projections show long term stability and result in avoiding the need for additional boundary changes in the short term?

● Transportation - Does the option demonstrate cost effective transportation? ● Fiscally Responsible - Does the option strive to reduce unnecessary costs? ● Student Experience - Does the option demonstrate an effort to reduce the number of

school moves students have experienced? Are cohorts kept together?

The BRSC initially reviewed the single option developed by board staff. The BRSC assessed the option as per the established criteria indicated above. Given the limited scope of this boundary review and the study areas, only one option was generated by the BRSC. As such, Option 1 was selected for the Public Information Meeting.

Throughout the process, the public was encouraged to share concerns and questions with board staff through the email created for this boundary review ([email protected]). The Public Information Meeting presentation, the generated option and related information were posted on the website: Palermo Boundary Review.

On Thursday, December 12, 2019, a Public Information Meeting was held at Palermo Public School. An invitation to provide input online using the Feedback Form was sent to families of current students residing in the study areas and currently attending schools in the Halton District School Board on December 17, 2019 through SchoolMessenger, as well as posted on the Board’s website.

https://docs.google.com/document/d/1POUZ6qB1pVuIdF-F4U034tuSR9MBt_XpmxYs5tXYXrk/edit

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2019%20Palermo%20BR/Parent%20Letter%20_%20notice%20of%20mtg%20_%20Nov%2022,%202019%20-%20Google%20Docs.pdf

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2019%20Palermo%20BR/Parent%20Letter%20_%20notice%20of%20mtg%20_%20Nov%2022,%202019%20-%20Google%20Docs.pdf

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2019%20Palermo%20BR/Community%20Letter%20invite%20to%20mtg%20_%20Dec%202019%20-%20Google%20Docs.pdf

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2019%20Palermo%20BR/_Option%201.pdf

mailto:[email protected]

https://www.hdsb.ca/schools/Pages/School%20Boundary%20Reviews/Current%20Boundary%20Reviews/Palermo-Boundary-Review.aspx

https://docs.google.com/document/d/1pLlv_BK5qJfF5yjLC1RuRKKu90aO7Njra2rZwNVgULs/edit?usp=sharing


37

Approximately 35 people attended the December 12, 2019 Public Information Meeting. The audience also included members of the Boundary Review Steering Committee. The Public Information Meeting presentation was posted on the Board’s website. At this meeting, Board staff shared information on the process and the recommended option, responded to questions regarding the process, and explained the feedback process. The public was asked to provide their insights directly through a link provided to the community via email and on the Board’s website. Laptops were also available at the Public Information Meeting for attendees to give feedback. All feedback was to be submitted by Sunday, December 22, 2019 using the Boundary Review Public Information Feedback Form. 29 responses were received and shared with the Boundary Review Steering Committee.

The following themes were identified from the feedback process: ● support for Option 1 for new students entering HDSB in the North and South Study Areas

(i.e., attend Palermo PS) ● provide opportunity for students currently attending Heritage Glen PS to remain until the

completion of Grade 8, with a preference for transportation provided by the board ● impact on peer group and friendships with a school change ● concern regarding different school hours at Palermo PS and Heritage Glen PS ● questions regarding availability for before and after school care at Palermo PS

The BRSC held their final meeting on January 8, 2020. The focus of the meeting was to analyze the data from the Public Information Feedback Form regarding the proposed option. The outcome of the discussion was that the BRSC recommended to the Director of Education that Option 1 would:

● best meet the criteria as established by the BRSC; and ● would ensure sustainable and viable school boundaries for those living in the North and

South Study Areas.

Subsequently, the Director and Administrative Council reviewed the recommendation from the Boundary Review Steering Committee and confirmed that Option 1:

● provides for stable, long term boundaries within the affected Oakville schools; ● provides a balance of overall enrolment, as Palermo PS utilization is increased over the

longer term; ● creates a unified elementary cohort for the study areas where all K-Grade 8 students will

attend Palermo PS; ● ensures elementary English and French Immersion cohorts remain together in their

designated secondary school; ● addresses most of the criteria identified as important during the boundary review process; ● is the preferred option of the BRSC; ● addresses the recommendation in the Board motion.

As a result, the Director recommends the Halton District School Board adjust the boundaries for the affected elementary schools in ERA 114/115 as outlined in Option 1 (Appendix 3), effective September 2020.

Option 1 Effective September 2020:

● Elementary students (JK- Gr. 8 English Program and Gr. 2-8 French Immersion Program) living in the North and South Study Areas are directed to Palermo PS

● Grade 8 ENG and FI students living in the North and South Study Areas have the option to remain at Heritage Glen PS, with transportation provided, for the 2020-21 school year

In order to provide flexibility to the relatively small number of students impacted by this boundary review, staff support the approval of optional attendance. Upon request, existing elementary students residing in the North and South Study Areas, and currently attending Heritage Glen PS, will be granted optional attendance to continue to attend Heritage Glen PS until completion of Grade 8. Note: Transportation will not be provided.

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2019%20Palermo%20BR/Palermo%20BR%20Open%20House-%20Dec.%2012%202019.pdf

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2019%20Palermo%20BR/Palermo%20BR%20Open%20House-%20Dec.%2012%202019.pdf

https://docs.google.com/forms/d/1V8zYsZO34NODJKfE3DU01cKmJ9pC7B-YEYvVUuSgWaw/edit


38

Students will continue to be required to transition to the designated secondary school, according to the school boundaries. For instance, a student currently in Grade 3 at Heritage Glen PS, living in either the North or South Study Area, could continue to attend Heritage Glen PS on optional attendance until the end of Grade 8. The student would then transition to Garth Webb Secondary School for Grade 9.

Board staff will support the transition of Heritage Glen students in the North and South Study Areas to their community school, Palermo PS, through an integration process throughout the winter/spring 2020.


Colette Ruddock, Superintendent of Education



39

Appendix 1:


40

Appendix 2: Palermo Boundary Review Timeline

BRSC Meetings

Wednesday, November 13, 2019 Thursday, December 12, 2019 Wednesday, January 8, 2020

Process Timeline

ACTION DATE

Boundary Review (BR) Announced Wednesday, October 2, 2019

Communication to Palermo & Heritage Glen Families Friday, November 22, 2019

Communication to NW Oakville Community Members Monday, December 2, 2019

Follow Up Letter to School Families Tuesday, December 17, 2019

School Council Meetings Monday, December 2, 2019

Public Information Meeting Thursday, December 12, 2019

Deadline for Public Feedback Sunday, December 22, 2019

Administrative Council Meeting Monday, January 27, 2020

BR Board Report Posted Friday, January 30, 2020

Board Meeting for Information Wednesday, February 5, 2020

Board Meeting for Decision Wednesday, February 19, 2020

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2019%20Palermo%20BR/Community%20Letter%20invite%20to%20mtg%20_%20Dec%202019%20-%20Google%20Docs.pdf

https://www.hdsb.ca/schools/School%20Boundary%20Reviews/2019%20Palermo%20BR/Palermo%20BR%20_%20Follow-Up%20Email%20_%20Dec%202019.pdf


41

Appendix 3:

Option 1 Effective September 2020: ● Elementary students (JK- Gr. 8 English Program and Gr. 2-8 French Immersion Program)

living in the North and South Study Areas are directed to Palermo PS● Grade 8 ENG and FI students living in the North and South Study Areas have the option to

remain at Heritage Glen PS, with transportation provided, for the 2020-21 school year● Optional attendance will be granted for any students choosing to remain at Heritage Glen

PS through to the completion of Grade 8

Impact ● Creates a unified elementary cohort for the study areas where all K-Grade 8 students will

attend Palermo PS for both ENG and FI● Students attend the school in their community● Transportation distances are reduced● Grade 8 students remain with their cohort when they transition to secondary school,

specifically Palermo PS students to Garth Webb SS and Heritage Glen PS students toAbbey Park SS

● Increases utilization of Palermo PS - By 2024, Palermo PS utilization increases from 72%to 83%


42


43

Report Number: 20021 Date: February 05, 2020

FOR DECISION


FROM: Jacqueline Newton, Superintendent of Education Stuart Miller, Director of Education

RE: Milton To Be Determined Area - Derry Road and Regional Road 25

At the September 12, 2019 Board meeting the Board of Trustees approved the following Recommendation:

“Be it resolved that the Halton District School Board direct staff to undertake an elementary school boundary review for the To Be Determined Area, located in the south-east corner of Derry Road and Regional Road 25, which will include Milton schools in ERA 119 and ERA 120; with an expected completion no later than February 2020.”

RECOMMENDATION:

Be it resolved that the Halton District School Board determine the elementary school boundaries for the Milton To Be Determined Area bounded by the south-east corner of Derry Road and Regional Road 25 in Milton whereby effective immediately, elementary students are directed to attend:

● Anne J. MacArthur Public School for Kindergarten to Grade 8 for English and Grades 2-8 for French Immersion programming.

Background: In February 2018, the Viola Desmond Public School (Milton #10 Elementary School) Boundary Review resulted in the creation of a "To Be Determined" Area for this locale as per Board Report 18020. This Milton To Be Determined Area Boundary Review is a future development site defined by:

● The area bounded by the southeast corner of Derry Road and Regional Road 25. ● This area is known as the Connectt Condos by Briarwood (24T-17001).

Located within the "To Be Determined" area is the Briarwood development site. The development will consist of three apartment buildings as well as six 3-story stacked townhouse buildings backing on to Sixteen Mile Creek Valley. In total, the development is planned to have 58 medium density units and 573 high density units. As of May 2019, the developer has indicated that groundbreaking is tentatively expected for June 2020.

The Planning Department has projected that 30 to 40 elementary will reside in this area once it is fully developed.

It should be noted that the Briarwood development is directed to Craig Kielburger Secondary School for English and French Immersion secondary programming. However, no elementary school(s) has been identified for this site.

It was recommended to commence a boundary review and designate elementary school(s) for this area prior to the sale of the units.

https://docs.google.com/document/d/1gURvLGLQ3hATiWEcqIRBBJ3ptgnHBBpGsip20QoXR2s/edit?usp=sharing

https://docs.google.com/document/d/1gURvLGLQ3hATiWEcqIRBBJ3ptgnHBBpGsip20QoXR2s/edit?usp=sharing


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As per the HDSB Boundary Review Administrative Procedure, Board staff concluded it prudent to designate an elementary school for the To Be Determined Area preparing for the Briarwood development of residential units.

Discussion: A Boundary Review Steering Committee (BRSC) was established to lead the school boundary review process. This committee consisted of Superintendent of Education (Jacqueline Newton), Superintendent of Education (Gord Truffen), General Manager of Planning (Domenico Renzella), Senior Planning Analyst (Michelle D’Aguiar), GIS analyst (Katarina Panzer) and Trustees for Milton (Donna Danielli and Heather Gerrits).

The BRSC reviewed school enrolments, school capacities and school programs identified in the 2019-2020 Long Term Accommodation Plan (LTAP). The committee’s focus was to identify elementary schools within Milton ERA 119 and ERA 120 that would allow neighbourhood cohorts to remain together in their elementary and secondary school. Based on the review of the LTAP, schools identified in the Milton To Be Determined Area Boundary Review included Anne J. MacArthur Public School, E.W. Foster Public School, Sam Sherratt Public School, Tiger Jeet Singh Public School and W.I. Dick Public School.

Transportation eligibility was also discussed. It was confirmed by Halton Student Transportation Services (HSTS) that elementary students in the Briarwood development would be eligible for transportation based on distances and road conditions. These distances align with the HDSB Transportation Policy (more than 1.6 km) with further provisions in recognition of the hazards of Derry Road and Regional Road 25.

The BRSC determined a Boundary Review Committee was not required, given there are no current students or families residing in the new growth areas that would be impacted. As per the HDSB Boundary Review Administrative Procedure, Consultation Process Pathway #2 was used to inform the public for the rationale previously mentioned (i.e., the area is unoccupied). As a result, the intention of the BRSC is to inform the community of the recommended option.

In terms of informing the community, the BRSC will inform the school councils in Milton ERA 119 and ERA 120. Information will also be provided via the Board website under Milton To Be Determined Area Boundary Review.

A variety of options were generated and examined in November 2019. Refer to the link to the Appendices. The process included orientation to review the role of the BRSC and present options for further examination by the committee.

The BRSC prioritized and established decision making criteria, analyzed proposed options and further explored data (including transportation, physical space and enrolment) and addressed questions by accessing Board staff as required.

The prioritized criteria includes but is not limited to: ● A balance of overall enrolment in each school in the review area to maximize student

access to programs and resources, ● Viable numbers in a dual track school to support both English and French programs, ● Proximity to schools (walking distances, safe school routes, natural boundaries), ● Stable, long-term boundaries, ● Fiscal responsibility, and ● Keeping cohorts together.

https://www.hdsb.ca/schools/Pages/School%20Boundary%20Reviews/Current%20Boundary%20Reviews/Milton-To-Be-Determined-Boundary-Review.aspx


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Each option was examined, with respect to strengths and areas of concern, as per the criteria established by the BRSC. Through the consensus building process, options #1, #2, and #3 were dismissed based on the prioritized criteria.

Options #4 was further reviewed by the BRSC with respect to the previously identified criteria.

Option #1: To Be Determined Area to Tiger Jeet Singh Public School Students attending K-Grade 8 in English program or Grade 2-8 French Immersion program will attend Tiger Jeet Singh Public School.

Option #1: To Be Determined English Program French Immersion Program

Tiger Jeet Singh Public School Kindergarten-Grade 8 Grades 2-8

Implications for Option #1: ● No change to the boundary or projections for Anne J. MacArthur Public School,

E.W. Foster Public School, Sam Sherratt Public School and W.I. Dick Public School.

● Tiger Jeet Singh Public School enrolments are projected to remain above 1000 students until 2022 and above 900 students past 2029. Utilization is expected to increase by 4% in 2028 and will not exceed On The Ground (OTG) capacity.

● All students in the To Be Determined area appear to be within walking distance with no major roads needing to be crossed.

While Option #1 met some of the criteria, areas of concern included: ● One additional portable may be required past 2025.

● While Tiger Jeet Singh Public School is the closest school for this area, a current neighbouring development near this To Be Determined area has been directed to Anne J. MacArthur Public School in a previous Boundary Review. This current neighbourhood is closer in proximity to Tiger Jeet Singh Public School than the undeveloped To Be Determined area today.

Option #2: To Be Determined Area to Sam Sherratt Public School, E.W.Foster Public School and W.I. Dick Public School Students will be directed to Sam Sherratt Public School for the K-8 English program, E.W.Foster Public School for the French Immersion program for Grades 2-5 and W.I.Dick Public School for the French Immersion program for Grades 6-8.


Sam Sherratt Public School Kindergarten-Grade 8

E.W. Foster Public School Grades 2-5

W.I. Dick Public School Grades 6-8

Implications for Option #2: ● No change to the boundary or projections for Anne J. MacArthur Public School or

Tiger Jeet Singh Public School.

While Option #2 met some of the criteria, areas of concern included: ● This option will have a neighbourhood whose students attend three different schools.


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● For students interested in French Immersion programming, the students will attend three schools in their elementary program: Sam Sherratt PS for K-Grade 1; E.W. Foster PS for Grades 2-5; and W.I. Dick for Grades 6-8.

● One additional portable will be required at Sam Sherratt Public School from 2025 onward.

● Enrolments will be impacted at all three schools starting in 2023. Sam Sherratt Public School with a utilization of 123% and W.I. Dick Public School with a utilization of 121%.

● No additional portables may be added to W.I. Dick Public School as it is protected as a conservation site.

● Crossing guards are not permitted on Derry Road or Regional 25. Students will be bussed to Sam Sherratt Public School, E.W. Foster Public School and W.I. Dick Public School.

Option #3: To Be Determined Area to Sam Sherratt Public School, E.W. Foster Public School and W.I. Dick Public School Students will be directed to E.W. Foster Public School for English program K - Grade 5 and the French Immersion program for Grades 2-5, Sam Sherratt Public School for Grades 6-8 English program and W.I. Dick Public School for the French Immersion program for Grades 6- 8.


E.W.Foster Public School K- Grade 5 Grades 2-5

Sam Sherratt Public School Grades 6- 8

W.I.Dick Public School Grades 6-8

Implications for Option #3: ● No change to the boundary or projections for Anne J. MacArthur Public School or

Tiger Jeet Singh Public School.

While Option #3 met some of the criteria, areas of concern included: ● This option will have a neighbourhood whose students attend three different schools. ● All students will be in two schools during their elementary career. All students will

start at E.W.Foster Public School and transition at the end of grade 5 to either Sam Sherratt Public School for English programming or W.I.Dick Public School for French Immersion programming.

● One additional portable will be required at E.W.Foster Public School from 2026 onward.

● Enrolments will be impacted at all three schools starting in 2029. E.W.Foster Public School with a utilization of 113%, Sam Sherratt Public School with a utilization of 118% and W.I.Dick Public School with a utilization of 121%.

● No additional portables may be added to W.I.Dick Public School as it is protected as a conservation site.

● Crossing guards are not permitted on Derry Road or Regional 25. Students will be bussed to Sam Sherratt Public School, E.W.Foster Public School and W.I.Dick Public School.

Option #4: To Be Determined Area to Anne J. MacArthur Public School Students will be directed to Anne J. MacArthur Public School for Kindergarten to Grade 8 for English and Grades 2 to 8 French Immersion programming.


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Anne J. MacArthur Public School K- Grade 8 Grades 2-8

Implications for Option #4: ● No change to the boundary or projections for E.W.Foster Public School, Sam

Sherratt Public School, W.I.Dick Public School and Tiger Jeet Singh Public School. ● Enrolments are expected to remain above 900 students until 2023, decrease to 878

and then increase above 900 in 2027 onward. Utilization will be at 114% in 2029. ● All students in this neighbourhood will attend one school regardless of grade or

English or French Immersion programming.

While Option #4 met some of the criteria, areas of concern included: ● One additional portable will be required at Anne J. MacArthur Public School from

2025 onward. ● Crossing guards are not permitted on Derry Road or Regional 25. Students will be

bussed to Anne J. MacArthur Public School.

Conclusion: The BRSC carefully studied the options and recommended Option #4 to the Director as the option that best meets the criteria identified by the committee and in alignment with criteria used in Boundary Review processes within HDSB.

This option allows the anticipated students generated from the Briarwood development to attend the same school, regardless of their grade or program (English or French Immersion), provide balanced enrolment in the area, maintains stable and long-term boundaries, minimizes the number of transitions for students and keeps elementary school cohorts and families together.

It is believed having all students from one neighbourhood within the same school will further support an ongoing sense of community within the subdivisions. This boundary redirection will be effective immediately as the residential units are completed for occupancy.

Board staff will continue to monitor enrolment projections and accommodation pressures in Milton elementary schools through the annual review of the Long Term Accommodation Plan.


Jacqueline Newton Superintendent of Education



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FOR INFORMATION


FROM: M. Puccetti, Superintendent of Facility Services Stuart Miller, Director of Education

RE: 2020 Solar Installation(s) funded through Energy Savings

Background: Energy management is a key imperative to Halton District School Board mitigating operating cost increases, realizing Multi-Year Plan Goals, and maintaining our commitment to environmental stewardship. Board Report 18150, detailed the financial and organizational benefits of pursuing Net-metered Solar PV Systems. Those benefits include:

● Generate electricity to be used by the building (net metered) to offset utility consumption; ● Generate further savings, through billing credits from the local utility company, by feeding

excess or unused electricity to the grid; ● Help to reduce the financial impact of future hydro rate increases; ● Dynamic learning opportunities for schools – as web-based software would enable students

to track the electricity generated by the solar array as well as other energy-related data; ● Demonstrate the board’s commitment to environmental initiatives.

Currently, the HDSB operates three (3) Solar PV Systems; two 10 kW MicroFit systems, located at MM Robinson HS and Iroquois Ridge HS and one 95kW net-metered system at John W Boich.

The system at JW Boich generates an estimated 113,000 kWh, which offsets approximately 15%

of the electricity use in the building.

Board Report 18150 outlined a pathway forward to fund the installation of Net-metered Solar PV Systems using savings realized from Utility Cost Avoidance initiatives such as BAS controls, LED Lighting upgrades, and operational changes. These savings generated approximately $600K for the 2019 fiscal year. The recently approved 2019-2020 School Renewal Program identified $600,721 as 2018/2019 revenue roll-forward and the equivalent commitment for the Rooftop Solar Program.

The following schools have been selected for the first round of rooftop solar installations based on

several key criteria including type of construction (structural); electrical loading capacity, age of roofing system (newer roof preferred), and size of roof space available (maximize size of solar array):

● Anne J. MacArthur PS

● Irma Coulson PS ● Palermo PS ● Escarpment View PS

● Ethel Gardiner PS

The first phase will be to design and engineer the net-metered solar photovoltaic (PV) system at three of the aforementioned schools, with the intention of proceeding with the installation of the three systems subject to receiving approval to proceed from the local hydro authorities. The estimated solar array for each installation will have a capacity between 200 kW and 250 kW. It is anticipated the first solar array will be tendered and constructed during FY2020.

The roll-out of solar initiative will become better known after the completion of the first few solar installations –- not only in terms of the timeline for approvals and construction, but also in terms of better understanding the costs of panels and any other equipment required by the local hydro providers.


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It is estimated there will be additional energy “cost-avoidance” reductions in 2020 which will allow the Board to fund the two (2) additional systems. Understanding that the cost avoidance savings are compounding, it is anticipated the Board will be able to incrementally increase the number of systems installed each year, subject to receiving approval from each local hydro authority. A follow-up report will be provided in late 2020 or early 2021, prior to the launch of the next round of solar installations.

In addition to expanding the number of solar installations, Facility Services in consultation with

School Programs, are also developing an interactive online dashboard tool that will permit all

HDSB students to view and collect energy data in real time. This data would include the information from both the solar and building automation systems, and would provide our students with access to a range of authentic learning opportunities related to energy, conservation, and the

environment.


M. Puccetti Superintendent, Facility Services



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FOR INFORMATION


FROM: R. Negoi, Superintendent of Business Services and Treasurer

RE: 2020/2021 Budget Development

Background This report is intended to present the 2020/2021 Budget Development Schedule and the Board’s Budget Objectives.

Reporting The fiscal year for all School Boards in Ontario is in alignment with the school year and runs from September 1 to August 31. According to Ministry of Education reporting and accountability requirements, a School Board’s budget must be submitted to the Ministry by the end of June preceding the start of the fiscal year in question. Consequently, the 2020/2021 budget must be submitted prior to the end of June 2020.

Provincial Perspective Over the past year, the Ministry of Education has introduced a reform to education funding, resulting in significant reductions to funding across the province. The main changes pertained to increase of class size from 23.84:1 to 24.5:1 for Grades 4-8, and from 22:1 to 28:1 for Grades 9-12, over a four year period. Additional funding reductions were introduced which impacted the early childhood educator allocation, secondary programming allocation, school operations allocation and the elimination of local priorities funding introduced during the last round of bargaining.

The province is currently in labour negotiation with education unions across the sector. To date, the Canadian Union of Public Employees (CUPE) has reached an agreement, with the remaining parties still debating on various issues which will impact the upcoming budget and education funding.

On January 13, 2020, the Ministry released memorandum 2020:B01 - 2020-21 Education Funding Feedback (attached as appendix A), soliciting input into the budgeting process. While feedback on all aspects of education funding is welcomed, the main focus of the consultation is around reducing red tape and administrative burden for the education sector. The memorandum also identifies the Ministry’s focus to continue to “improve and refine the education funding formula”, which could lead to further changes for 2020/2021.

Revenue – Grants for Student Needs (GSN) The Ministry of Education allocates funding to school boards using a model referred to as Grants for Student Needs (GSN) that is based on enrolment and the needs of students in each board. In 2019/2020, the HDSB projected to receive 91% (approximately $696 million) of total operating revenue from GSN funding. Specific funding allocation details are normally provided to Boards following the provincial budget. In the past few years, this information has been made available in late March or early April. The timing of these funding announcements present challenges for boards in the province given that certain major decisions such as staffing need to be made in advance of final budget discussions.


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The provincial government remains committed to finding efficiencies and balancing the provincial budget. Many areas, which have financial implications, are dependent on the results of the central negotiations, providing a big unknown in the budget process. At this point, there has been no indication whether additional areas of the GSN are expected to change; however, that remains a possibility, depending on the results of central negotiations and the priorities and targets identified in the provincial budget.

Board Perspective Objectives of Budget Development Process The key objective of the Budget Development Process is to align the allocation of resources with the Operational Plan of the Board, the Multi-Year Plan, and the Special Education Plan; identify school based staffing requirements; identify budget challenges and opportunities; and gather input from the various stakeholder groups.

The 2020/2021 budget timelines are attached to this report. A survey will be developed in February, seeking input into the upcoming budget process. Results will be presented to the Board of Trustees during March and April. A budget presentation will be scheduled during April at the Committee of the Whole meeting, with a draft budget proposed for May 2020. The final budget will be presented to the Board for final approval in June 2020.

Multi-Year Plan 2020-2024 and Operational Plan The Board is currently in the process of developing the 2020-2024 Multi-Year Plan. This new strategic plan is expected to be approved by the Board of Trustees by April 2020, with the 2020/2021 Operational Plan and Special Education Plan to be approved by June 2020. The budget development process will align the allocation of resources in order to support these plans.

Enrolment The Halton District School Board is projected to continue to grow by 595 Average Daily Enrolment (ADE) or 0.9% into 2020/2021, as compared to 2019/2020 Budget Estimates. The growth is expected to occur at the secondary panel, which will continue to put pressure on temporary accommodations for students in Milton and north Oakville. In addition to the operational impact on the budget, this growth will continue to put pressure on the capital expenditures of the board.

Rationale: The Halton District School Board has always been financially responsible with a clear focus on providing the system with the resources and supports necessary to ensure that we inspire and support learning; create safe, healthy and engaging environments; and provide opportunities for challenge and choice.


R. Negoi, Superintendent of Business and Treasurer S. Miller, Director of Education


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Timelines for 2020/2021 Budget Development

December 2019/January 2020 Education Funding Consultations

⮚ Provide feedback to senior administration and include in a Board report Senior Staff budget meetings

⮚ Administrative Council budget planning meeting February 2020

Administrative Council budget discussions continue Senior Staff budget meetings

⮚ Individual meetings with budget owners ⮚ Identifying gaps and priorities

Budget Development Report ⮚ Budget objectives, schedule, funding, consultation, review of budget assumptions

Budget Input ⮚ Deploy online budget survey ⮚ Staff budget meetings ⮚ Trustee input

March/April 2020 Administrative Council meetings to form recommendations Trustee Budget Meeting(s)

⮚ Discussion re: Alignment of Financial Resources ⮚ Multi-Year Plan ⮚ Annual Operational Plan ⮚ Special Education Plan

⮚ Review of Budget Parameters ⮚ Preliminary Enrolment ⮚ Revenue Assumptions ⮚ Expenditure Assumptions

⮚ Review ratified agreements implications ⮚ Review details of 2020/2021 GSN ⮚ Overview of Grant Revenue Calculation (based on GSN release) ⮚ Review Expenditures to ensure alignment with GSN ⮚ Discuss restraint measures if required

⮚ Review of Accountability and Reporting Requirements ⮚ Review Trustee Issues/Input ⮚ Review Stakeholder Input ⮚ Presentation/review with SEAC

May/June 2020 Trustee Budget Meeting(s)

⮚ Review of draft budget ⮚ Review Administrative Council recommendations ⮚ Update on Trustee Input ⮚ Update on Stakeholder Input ⮚ Update on Communication Plan ⮚ Continue to discuss restraint measures if required

Board Meeting ⮚ Budget finalized

Budget filed with Ministry and posted on the board website