Hacienda La Puente Unified School District

Early Assessment ProgramParent Notification PracticesCelebrating Student Success

CSU Early Assessment Program

• Students are told that participation is a plus!

• Time to complete the test questions is provided to all 11th graders.

• Participation and pass rates are increasing.

Enrollment

• District = 24,995 (2004 CBEDS)

• 11th Grade = 2091

• Percent ELL in Grade 11:– La Puente HS 21%– Los Altos HS 6%– Wilson HS 7%– Workman HS 28%

HLPUSD Student Ethnicities1999-00 through 2004-05

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

Amer. Ind.,Alaskan

Asian PacificIslander

Filipino Hispanic orLatino

AfricanAmerican

White

1999-00

2000-01

2001-02

2002-03

2003-04

2004-05

Amer. Ind., Alaskan 0.50% 0.40% 0.40% 0.40% 0.40% 0.40%

Asian 15.00% 15.00% 14.60% 14.70% 14.10% 13.80%

Pacific Islander 0.40% 0.40% 0.40% 0.40% 0.40% 0.50%

Filipino 2.10% 2.30% 2.10% 2.20% 2.10% 2.00%

Hispanic or Latino 67.40% 68.80% 69.30% 71.10% 72.60% 73.30%

African American 3.30% 2.80% 2.90% 2.80% 2.80% 2.70%

White 11.10% 10.30% 10.00% 8.10% 7.40% 7.20%

1999-00 2000-01 2001-02 2002-03 2003-04 2004-05

ELA

  2003-2004 2004-2005

SchoolUnconditionally

ExemptUnconditionally

Exempt

La Puente 9 20

Los Altos 54 80

Wilson 57 109

Workman 0 13

MATH

  2003-2004 2004-2005 2003-2004 2004-2005

SchoolUnconditionally

ExemptUnconditionally

ExemptConditionally

ExemptConditionally

Exempt

La Puente 0 2 38 36

Los Altos 32 35 68 78

Wilson 31 75 74 99

Work-man 0 2 1 14

District Policy on Parent Notification

• All parents are notified of State test results in a timely manner.

• We mail all results to the home, with information in the primary language, or a reference for translation assistance.

• Our usual translations are Spanish and Mandarin, with “Boxes” in Korean and Vietnamese.

Contact Information

If you would like to have email copies of our sample letters, please write to me at:

ldelgiudice@hlpusd.k12.ca.us

Operational Guidelines developed by Melissa Neuberger for the pre-CERA meeting Panel on November 16, 2005

Helpful hints!

• Timeline of events

• Exam administration activities

• Mailing EAP results to students and parents

• Distribution of EAP results to sites

• District communication of results

• Support for students

Timeline of Events• January

– Notification to students of upcoming EAP exam

• February– Sites distribute EAP test memo from CSU to all 11th grade English classes

• April – Students complete the EAP portion of the STAR exam

• August– EAP results arrive

• Load results to student information system• Mail EAP results to students and parents• Distribution of EAP results to sites

– A copy of the superintendent’s cover letter – Student results roster– Samples of student reports

Timeline of Events Cont.• September

– District communication of results• To principals and secondary education directors

– A copy of the superintendent’s cover letter

– Table summary of EAP results for each school, the district, comparative districts, the county and state

– Samples of student reports

– PowerPoint presentation of results

– Board communication for EAP– Table summary of EAP results for each school, the district,

comparative districts, the county and state

November– Review district EAP process and procedures

Exam Administration Activities

• Test notification– Forward CSU EAP letter to students– Notify sites of EAP testing window and materials

return deadline– Remind sites to set aside special testing time for EAP

essay and that both the essay and the MC items must be completed

• Test administration and processing– Train sites in test administration procedures– Check in all EAP materials after testing– Pack and send materials to the scoring center

• Load results to student information system

Mail EAP Results Home to Students and Parents

• Mailing logistics and costs– Create address labels using student ID numbers

from the EAP results file

• Cover letter from the superintendent’s office– Brief overview of EAP program– Who results are forwarded to– Alternative EPT and ELM exemption methods

Distribution of EAP Results to Sites

• Site results packet includes– A copy of the superintendent’s cover letter – Student results roster

• CSU EAP roster• Excel file roster

– Samples of student reports• Unconditionally exempt• Conditionally exempt• Not exempt

• Results packets also sent to District Head Counselor

District Communication of Results

• To principals and secondary education directors– A copy of the superintendent’s cover

letter – Table summary of EAP results for each

school, the district, comparative districts, the county, and state

– Samples of student reports– PowerPoint presentation of results

• Board communication for EAP

Example Results Table

Example Results PowerPoint

• The results presentation includes– EAP Introduction– Assessments used– EAP Results

• Definition of exempt and non exempt status• For English Language Arts and mathematics

– Table of schools results– Comparative district results

• Distribution of results

– EAP resources

Example Board Communication

Support for Students

• Incorporation of EAP results into a college-going website for counselors (under development)

• The need to revise our results cover letter to students to discuss issues of not-passing

• Professional learning opportunities – Staff opinions– District use of EAP curricular components

• Process for parents who are non-native speakers • A proposal to a local community to allow EAP results to

exempt students from placement exams

A Voice from the Field

William “Rob” Roberts

Principal of Los Altos High School

Los Altos High SchoolEarly Assessment Program -Rob Roberts• Inform all – don’t keep secrets!

– Counselors, Teachers, students, parents

• How to inform– Newsletters (save time & money)– Email– Cal Poly Pomona

• Mandate the test, kinda…

After the test

• Present data to all

• Focus on raw numbers to individual kids

• Enroll conditionally exempt in math

• Meet with students for second chance, ALEKS as an on-line option

LAHS Data

ELA

  2003-2004 2004-2005 2003-2004 2004-20052003-2004

2004-2005

2003-2004 2004-2005

SchoolUnconditionally

ExemptUnconditionally

Exempt Non-exempt Non-exempt Total Total%

Exempt % Exempt

Los Altos 54 80 191 343 291 464 19% 17%

MATH

  2003-2004 2004-2005 2003-2004 2004-20052003-2004

2004-2005

2003-2004 2004-2005

SchoolUnconditionally

ExemptUnconditionally

ExemptConditionally

ExemptConditionally

Exempt Non-

exempt Non-

exempt Total Total

Los Altos 32 35 68 78 41 61 148 189