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.f .;~:~:.';" GUIDEUNES ON LOCAL OFF-CAMPUS ACfIVITIESOST P It is the obligation ofUSTP to adopt mechanisms for the safety and welfare of an participants to the off-campus activities andobserve due diligence and strict adherence to the CHED Memo No .63 s. 2017 re Policies and Guidelines on Local Off-Campus Activities.

What off-campus activities are covered in this policies and guidelines?This shall cover all the conduct of off-carnpus activities of USTP. The activities shall include but not limited to the ff:Curricular: (a) Educational Tours/Field Trips which are visits to reputable firms or government sites or other areas identified as safe for

students by LGUs. Culture and Arts related activities such as visits to museums, cultural sites, landmarks and other related venues; or plant industryvisit, host training establishment visit, and other related visits; (b) participation and/or attendance in degree program-relevant events; (c) field study/experientialleaming/ related learning experience,

Non-Curricular: (a) mission-based activities; (b) conventions, seminars, conferences, symposiums, trainings and tearnbuilding; (c) volunteerwork including peer helper programs, relief operations, community outreach and immersion; (d) advocacy projects and campaigns; (e) participation insports activities; (f) activities initiated by recognized various student groups; (g) inrerschool competitions/tournaments; or (h) culture and artsperformances and competition.

Who should be a Personnel-in-charge?The designated Personnel-In-Charge (PIC) must a regular/pennanent employee of CSTP-CdO and must have appropriate qualifications and

experiences related to off-campus activities. A Special Order must be released by the OVCASA to designate the Faculty as PIC indicating his/her roleand responsibilities before, during and after the off-campus activities. \X-ben appropriate', the PIC must have undergone a first-aid and/or medicalemergency training. The relevant certificate on first-aid training should be attached as one of the documents for seeking approval of the activitv.

What are considered violations to this policies and guidelines?Failure to comply with any of the requirements in the CMO no.63 s.2017 such as : (a) conduct of orientation or consultation; (b) conduct of

activity without the Chancellor's approval; (c) verification with agency concerned on road worthiness of vehicles; (d) validation of appropriate licenseof the driver; (e) establishment of parallel activities; (f) submission of required reports to CHEDRO; (gJ submission of requirements per requiredtimelines; or (h) compliance with the requirements and obligations (Faculty/student ratio, loading capacity of transportation, etc.

What are excluded in this set of guidelines?The following off-campus activities are excluded; International educational tours or field trips as this shall be governed by CMO no.26, s.2015

and Internship/OJf /Practicum programs shall be governed by separate guidelines for student internship programs.

What do you mean by parallel and alternative activities?Parallel activities for curricular and alternative activities for non curricular which provide similar acquisition of knowledge and/or

competencies to achieve the learning objectives for students who cannot join the activity. These parallel activities shall not be made as a substitute of amajor examination for the purpose if compelling students to participate in said activities. These activities should be non-punitive to concernedstudents.

Is this for Graduate School as weD?Yes.

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BEFORE the Activity

; : 01. Course Syllabus reflects therelevance of requiring the Off-

campus activity. Syllabus is signed &approved by the Dean and Dept Chair.

Consultation with students, facultyand stakeholders.l : 02. Minutes of consultation and

signed attendance. A siteevaluation should have beenpresented., : 03. Parallel or alternative

activities are planned for thosewho can't join. These are approvedby Dean and Dept Chair.

1 i 04. Appointment & TOR withconforme of the Personnel-In-

Charge (PIC) of the Activity releasedby VCASA (for Field trips orEducational Tours or overnightactivities for more than 1dayinvolving more than 1Faculty). For aclass/erg activity involving oneFaculty/moderator, he/she isautomatically the PIC and no SO is neU'Nrv.Not,.,·; 1:25 Pi('ostudtrll ratio

U 05. Itinerary: detailed destinationsand the schedule.

t:» 06.Fees and Fund source: showthe breakdown of fund sources andthe fees to be collected.

POLICIES & GUIDELINES ON LOCAL OFF-CAMPUS ACTIViTIES

Preparation of documents:, : 07. Proof of insurance

provision for students, facultyand other stakeholders for thepurpose of the activity.

It is tl"'11I., obligauon nf T l~'l"p tn ..;)Fll''\nt mechanisms for safen , ",1 welf ..ifOA ,....,l7,,,11 •..•,.••...,.;_~.•...•.ra .•••••.•.•••. - .,.1,,0. .•...•.1'. _•..•..-p ,.,,.,.,..:..r!fo.;,,,. •...andi'- \, , .•..._ •. "-' .• •. t"" .•.•.•..'""'"'•.••..••..•..•.\:7......... •.•. , . &Ao"''''''~ J ",. lU "" "" "' .•.",. VA "' .•..•• '4" •..•.,--ai'''''''''''' '"v IL.•.••."- "ll. -",c;,.l.ll. J'.~ a~".I" 1\..'-." .I.u.

observe due diligence and strkt adherence to th(~CHED Memo No .63 s. 2017 re Policies and Guidelines on Local Off-Campus Activities.I

DURING the Activity

Mobility of Students: Third-party orsubcontracti ng.: : 08. LTFRB Certificate for the

validity of franchise.! • 09. LTFRB Special Permit if the

transportation is out-of-line,: : 010. Updated/valid registration,

insurance coverage, driver'slicense, assurance ofroadworthiness, etc.

For field trlps/educ'i tours and incase Travel & Tour Operator (ITO)is used, the If documents arerequired:i j 011. TTO Certificate by ~OT, : 012. lTFRB Certificate for the

validity of franchise; 013. Vehicle's updated/validdocuments: registration, insurancecoverage, driver's license,assurance of roadworthiness etc.

Coordination with LGUs (rnayinclude: PNP) for the safety andsecurityr : 014. Copy of the acknowledgedletter to lGUs (and with PNP)

I I 016. Medical clearance of allstudents duly signed by the Univ

or any Gov't Physician, If appropriate.

i I 015. Duly notarized/subscribedParent's/Guardian's consent of

all participating students.

Briefing/General Orientation toconcerned faculty & students.I i 017.Brieflng Materials:

Itinerary, site info materials,minutes, rules of conduct, learningjournals/ narrative reporttemplate, signed attendance &emergency preparedness plan -.-theft, illness, weather delays,student misconduct etc.

Announcement to students, facultyand parents re the activity.LI 018. letters to parents, students,

faculty cornpanion/s etc.-,/ "Submit 01-018 documents with

cover letter and report (with

certificate) of compliance to seek

the Chancellor's approval of the

activity thru channels.'-...._-Notarized Certificate of Compliance

is submitted to CHEORO 15 days

before the activitv.

PIC and/or Faculty ensure/s theprovision of the allowable seatingcapacity of the vehicle/used. Noone is allowed to ride on the roof oron boarding platform of a motorvehicle.

PIC and/or Faculty accompany/iesthe students all the time in all theactivities. Will ensure thatprogram of activities is properlyfollowed as planned. PICestablishes a system forcommunicating and performinghead counts.First aid kit should be readilyavailable.

Debriefing of concerned faculty tostudents are conducted to assessacquisition of learning.

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Learning journals or narrative reportsof students are submitted to Facultyconcerned.

PIC submits the ff reports:Debriefing program, evaluation andexpenditure reports to VCASA thruchannels.

University of Science and Technology of Southern PhilippinesAlubijid I Cagayan de Oro I Claveria I [asaan I Oroquieta I Panaon

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LOCAL OFF-CAMPUS ACTIVITIES

CERTIFICATE OF COMPLIANCE

This is to certify that all the processes, procedures and requirements before the conduct ofthe off-campus activity/ies pursuant to CMO No. 63 s.2017 entided ''Policies andGuidelines on Local Off-campus Activities" have been duly complied with, and that byvirtue thereof, we hereby assume full responsibility for the safety and welfare of thestudents.

Certified Correct:

Personnel-in-Charge

Recommending Approval:

CollegeDean Director, Student Affairs

Vice Chancellor for Academic and Student Affairs

Approved by:

Chancellor of USTP-CDO Campus

SUBSCRIBED AND SWORN to before me, this , by whoexhibited to me (his/her) competent proof of identification _issued at , Philippines on _

Notary PublicDoc. No. __ -'PageNo._-,Book No. __ -'Series of __ -,