guidelines and information 201905-201907 table of … · 2020-06-21 · guidelines and information...

Guidelines and Information for 201905/201907 Class Build Modified on November 12, 2018

GUIDELINES AND INFORMATION 201905-201907

Table of Contents Subject and Course Number ....................................................................................................................................................................... 3

Subject Codes.......................................................................................................................................................................................... 3 Section Number .......................................................................................................................................................................................... 5 Credit Units and Billing Hours in SSASECT ............................................................................................................................................. 6 Term and CRN ............................................................................................................................................................................................ 6 POT (Part of Term) ..................................................................................................................................................................................... 6

201905 and 201907 POT Default Dates ................................................................................................................................................. 7 Schedule Type ............................................................................................................................................................................................. 9 Enrolment .................................................................................................................................................................................................. 11 Approval ................................................................................................................................................................................................... 12

Available Approval Codes .................................................................................................................................................................... 12 Restricted To ............................................................................................................................................................................................. 13 Night Classes ............................................................................................................................................................................................ 16 Release Unused Permission Spaces .......................................................................................................................................................... 16 Link ........................................................................................................................................................................................................... 16 Campus ..................................................................................................................................................................................................... 17

Campus Codes ...................................................................................................................................................................................... 18 Meeting Time Box .................................................................................................................................................................................... 18

Start Date/End Date for Meeting Times ............................................................................................................................................... 19 Schedule Type ........................................................................................................................................................................................... 21 Building/Room Information...................................................................................................................................................................... 21 Instructors ................................................................................................................................................................................................. 22 GENERAL INFORMATION FOR COLLEGES AND DEPARTMENTS ............................................................................................. 22

Child Sections (labs, tutorials, seminars) .............................................................................................................................................. 22 Setting Class Titles ............................................................................................................................................................................... 23 SSASYLB - Entering long title and technical requirements (pre- and co-requisites) .......................................................................... 23

GENERAL INFORMATION FOR COLLEGES ONLY......................................................................................................................... 23 Classes Offered In Other Colleges ........................................................................................................................................................ 23 Credit Unit Maximums ......................................................................................................................................................................... 24


Class Build Report for 201905 and 201907 Terms To build/maintain your classes for the 201905/201907 terms, you must run the “Class Verification – Master Long” report through Crystal Reports. This report shows all classes that have been rolled from the previous terms. If you do not have access to Crystal Reports, please fill in and submit the Crystal Reports Access form available at https://share.usask.ca/go/sis/Pages/Access.aspx requesting access to the Administrative folder. For additional information on running Crystal Reports please see the “Running and Viewing Reports” training manual available in the files section under Crystal Reports on share.usask.ca/go/sis in Training Manuals within the Category Crustal Reports. To run the “Class Verification – Master Long” report: 1. Open your browser and type paws.usask.ca. 2. Enter your NSID and password. From there you will 3. Search Crystal Reports. 4. Select the Administrative Reports folder (click directly on the folder). 5. Find and select “Class Verification – Master Long –REG068” 6. Enter your parameters Enter prompt values. (ie) to enter term, type in term then click the small arrow button. It will add to the selected values. Add another term if you like. Continue with the rest of your parameters. *NOTES:

• All parameters must have a value or the report will not successfully run. • Run this report for all statuses to ensure that you are maintaining all of your classes, not just the Active ones.

7. When finished choosing all the parameters, click <Submit> at the bottom of the screen. You will then have to wait until the report finishes. This report that you have run through rePortal is a list of the classes that are currently in the system for the term you chose. 8. To print the report, click on the “Export this report” icon located just right of the printer icon in the top left corner. Select MS Word file format then press Export. You will be prompted to either open the document in MS Word or Save. Choose your option and print in MS Word at your convenience.

https://share.usask.ca/go/sis/Pages/Access.aspx


Subject and Course Number Used to identify the section in SSASECT.

Subject Codes

(These codes can also be used to specify the subject when running the “Class Verification – Master Long” report)

ACB Anatomy and Cell Biology ACC Accounting AGMD Agricultural Medicine AGRC Agriculture AGRN Agronomy ANBI Animal Bioscience ANSC Animal Science ANTH Anthropology APMC Applied Microbiology ARBC Arabic ARCH Archaeology ART Art ARTH Art History ASKI Askiy ASTR Astronomy BAC Business Admin Certificate BINF Bioinformatics BIOC Biochemistry BIOE Biomedical Engineering BIOL Biology

BIOS Biostatistics BLE Biological Engineering BMSC Biomedical Sciences BMST Biomolecular Structures BPBE Bioresource Policy Bus Econ CACE Adult and Continuing Education CE Civil Engineering CHE Chemical Engineering CHEM Chemistry CHEP Community Hlth and Epidemiolog CHIN Chinese CLAS Classics CLR Clinical Research CME Computer Engineering CMPT Computer Science CMRS Classical Medieval Renaissance COMM Commerce CORR Corrections CREE Cree CSCH College Scholar

CTST Catholic Studies DENT Dentistry DRAM Drama EADM Educational Administration EAP English for Academic Purposes EART Art Education EBAC Executive Business Admin Cert. ECNT Continuing Education ECON Economics ECUR Curriculum Studies EDST Education Student Teaching EDUC Education EE Electrical Engineering EFDT Educational Foundations EIND Indian and Northern Education EMUS Music Education ENG English ENGI Engineering ENT Entrepreneurship ENVE Environmental Engineering


ENVS Environment and Sustainability EP Engineering Physics EPIP Engin Profess Intern Program EPRT Education Practicum EPSE Ed Psych and Special Education EPSY Educational Psychology ERES Education Research ESL English as a Second Language ETAD Educational Tech and Design EVSC Environmental Sciences EXPR Extended Practicum FABS Food and Bioproduct Sciences FDSC Food Science FIN Finance FREN French GE General Engineering GEOE Geological Engineering GEOG Geography GEOL Geology GERM German GERO Gerontology GRK Greek GSR Graduate Studies and Research HEB Hebrew HED Home Economics Education HIST History HLST Health Studies HLTH Health HNDI Hindi HORT Horticulture HRM Human Resources Management HSC Health Sciences INCC Interdisc Stud Culture Creat INDG Indigenous Studies INDR Industrial Relations

INTD Interdisciplinary Grad Studies INTS Interdisciplinary Studies IPJP Indig Peoples and Justice Prog IS International Studies ITDL Interdept Medicine and Dentist JPNS Japanese JSGS JSG School of Public Policy KIN Kinesiology KINA Kinesiology Activity KIST Kinesiology-Stats Equivalents LATN Latin LAW Law LING Linguistics LIT Literature LSC Labour Studies MATH Mathematics MBA Master Business Administration MCIM Microbiology and Immunology MDSP Medicine Special Topics ME Mechanical Engineering MED Medicine MEDC Medicine MGT Management MKT Marketing MPAC Master Professional Accounting MSTA Maintenance of Status MUAP Music Applied MUS Music NEPS Nursing Ed Program of SK NORD Northern Govern and Develop NRTH Northern Studies NURS Nursing NUTR Nutrition OB Organizational Behaviour OBGY Obstetrics and Gynecology

OM Operations Management ONEH One Health PATH Pathology PBIO Palaeobiology PCOL Pharmacology PGCL Post Graduate Clinical PHAR Pharmacy PHIL Philosophy PHPY Physiology and Pharmacology PHSI Physiology PHYS Physics PLAN Planning PLSC Plant Science POLS Political Studies PSIA Psychiatry PSY Psychology PTH Physical Therapy PUBH Public Health PUBP Public Policy RCM Rhetorical Communication RLST Religious Studies RRM Renewable Resource Management RUSS Russian SC Science SCP School and Counselling Psych SLSC Soil Science SNSK Sanskrit SOC Sociology SOSC Social Science SPAN Spanish SPST Special Studies STAT Statistics SURG Surgery SWIT Std Well Init Toward Comm Hlth SYNC Synchrotron Sciences


TECH Technical Vocational Education TEFL Teaching Engl as Foreign Lang TESL Teaching Engl as Second Lang TOX Toxicology UKR Ukrainian VACC Vacc and Immunotherapeutics VBMS Veterinary Biomedical Sciences VINT Veterinary Interdepartmental VLAC Large Animal Clinical Sciences VSAC Small Animal Clinical Sciences VTMC Veterinary Microbiology VTMS Veterinary Medicine VTPA Veterinary Pathology WDA Western Dean's Agreement WGST Womens and Gender Studies

WRIT Writing XAR Arts and Science XBCS UArctic Consortium XCGS Graduate Academic Exchange XCHG Academic Exchange XCHI Inbound Exchange XGER Term Abroad Placeholder - GERM XGPC Graduate Pathways Placeholder XGSE Graduate Student Exchange XGSR GS Placeholder Course XHUM Humanities XIMG Intl Medical Graduate Training XLAN Language XMBA MBA Part-Time Enrolment XMED ME Placeholder Course

XNEP Nursing Ed Program of SK XNLB Nursing Library Orientation XNLC Native Law Centre XNSC Natural Science XOFD Visiting Student to Oxford XSLC ESL - U of S Language Centre XSPN Term Abroad Placeholder - SPAN XSSC Social Science XSWB Science without Borders XTLC Teaching and Learning Centre XVMT VM Placeholder XVRS Visiting Research Student

Section Number Used to identify what section of the course this record is referring to in SSASECT. Do not enter zero (0) as a section number. And as a courtesy and easy visual to mark sections, place a W in front of the section # for web/online sections, a U for off-campus sections, and X for independent studies classes. (ie) W01, U02, X01. Use letters in section numbers only when needed (cross listed sections) as traditional section numbers are critical when scheduling exams due to the exam scheduler ie. (01A/01B/01C).


Credit Units and Billing Hours in SSASECT We ask that you do not change the credit units or billing hours listed on the SSASECT page unless you are building a new class. If you think they are incorrect contact [email protected] for verification prior to changing them. Also, please do not update the tuition waiver flag at the bottom of the SSASECT page. In the case of child classes (labs, tutorials, or seminars) with zero credit units the TC code must be changed to TC00. The exception to this rule is standalone labs which will have their own unique TC code.

Term and CRN 201905 is T1 (Spring) and 201907 is T2 (Summer). If the class was rolled, the CRN will be the same as last year. A newly built class will have a newly created CRN. (Note: No CRNs were rolled for 201609/201701)

POT (Part of Term) Within each term there are Parts of Term. Each POT has its own add/drop/refund rule dates. There are multiple POTs, but sections can only be attached to one POT. In the example, POT: 1 indicates that CHEM 112 (01A) was a full term class in the 200709 term.

mailto:[email protected]


201905 and 201907 POT Default Dates

201905 Parts of Term 201907 Parts of Term

Code Description Start date End Date Length 1 Full Term 8-May-19 21-Jun-19 6 IS Full Term Independent Study 8-May-19 13-Aug-19 14

MT1 T1 Part of Multi-Term Class 8-May-17 15-Aug-19 14 Q1 8-May-19 29-May-19 3 Q2 03-Jun-19 21-Jun-19 3

Code Description Start date End Date Length 1 Full Term 27-Jun-19 13-Aug-19 6

IS2 Full Term Independent Study 8-May-19 13-Aug-19 14 MT2 T2 Part of Multi-Term Class 8-May-19 13-Aug-19 14 Q3 27-Jun-19 18-Jul-19 3 Q4 23-Jul-19 13-Aug-19 3

POT Default Dates These are the dates that the POT will default to the section when the class roll is performed. For classes that go over 2 terms (multi-term classes), the Start and End date values of the class will show from May-Aug for both POT=MT1 and POT=MT2, even though in the Class Meeting Dates and Times you only use May to June dates for MT1 and June to Aug dates for MT2. Note: It is very important that the POT dates match the chart above. Please do not change the POT default dates unless it is to correct an inaccurate date or your class starts before to the POT date. The dates affect other university processes (T2202’s, student loans, etc.), therefore is very important that they are correct. (This note excludes Medicine, Dentistry and Veterinary Medicine)


Example of a multi-term class

Note 1: POT default dates for both MT1 and MT2 sections are May-Aug; however, each multi-term meeting time line will have a Start Date and End Date associated with the term as follows: May-Jun for POT=MT1 and Jun-Aug for POT=MT2. Note 2: Open Learning sections will not have POTs or POT default dates; they will be empty. Each Open Learning section has its own add/drop/refund rule dates calculated based upon percentages and so do not have an assigned POT. For building these sections, Open Learning Class Maintenance training will be provided by Student Information Systems. Please contact [email protected] to request training. There are new instructions for building an open learning class please find them



below; https://share.usask.ca/go/sis/TrainingManualsBannerStudent/Building%20an%20Open%20Learning%20Class%20Section%20-%20May%202018.pdf

Schedule Type This is the classification of the section according to the type of instruction. If this is incorrect or if this code needs to be changed, please first consult with SESD staff.

Schedule Types and descriptions available in SiRIUS

CL Clinical COO Coop Class FLD Field Trip GCL Ghost Clinical GCO Ghost Coop GFL Ghost Field Trip GI1 Ghost Internship - Education

GI2 Ghost Internship CMPT & EPIP GI3 Ghost Internship - General GIN Ghost Independent Studies GLB Ghost Laboratory GLC Ghost Lecture/Clinical GLL Ghost Lecture/Laboratory GMM Ghost Multimode

GPA Ghost Practicum GPB Ghost Problem Session GPC Ghost Pre-Clinical GRD Ghost Reading Class GRO Ghost Roster GRS Ghost Research GSI Ghost Sup Self Instruction

https://share.usask.ca/go/sis/TrainingManualsBannerStudent/Building%20an%20Open%20Learning%20Class%20Section%20-%20May%202018.pdf

https://share.usask.ca/go/sis/TrainingManualsBannerStudent/Building%20an%20Open%20Learning%20Class%20Section%20-%20May%202018.pdf


GSM Ghost Seminar GSO Ghost Studio GST Ghost Lecture GSU Ghost Teacher Supervision GTL Ghost Televised Class GTT Ghost Tutorial GWB Ghost Web Based Class ICR Internet Chat Relay IHP Internet Help IN1 Internship - Education IN2 Internship - CMPT & EPIP IN3 Internship - General

IND Independent Studies LAB Laboratory LC Lecture/Clinical (DENT Only) LEC Lecture

LL Lecture/Laboratory DENT Only

MM Multimode PCL Pre-Clinical DENT Only PRA Practicum PRB Problem Session RDG Reading Class RES Research

ROS Roster (DENT Only) SEM Seminar SSI Supervised Self Instruction STU Studio SUP Teacher Supervision TEL Televised Class TUT Tutorial WEB Web Based Class XCH Exchange Program

Note: for multi-term classes, the second half must have a different schedule type from the first half; all second half classes are classified as “Ghost” schedule types. If the first half is a LEC then the second half is a ghost lecture (GST). If the first half is a LAB, then the second half will be a ghost lab (GLB) etc.


Enrolment Please indicate the actual number of students you want to enroll in this class based upon past enrolment trends. Enrolment fields “Section Enrolment Info” are found under the option menu in SSASECT. The first number is the maximum enrolment and the second number (in brackets) is the actual enrolment. The accuracy of the max enrolment is very important for the purpose of scheduling rooms. The system will be choosing a room based on this number as one of the priorities. If the numbers are askew, there may be large rooms only half filled leaving no rooms available for large classes.

Note: some classes have been broken into multiple sections to facilitate seat restrictions. The classes that have been broken down into multiple sections are represented by having an alpha character in the last place of the section number (e.g. 01A, 01B, 01C…). Each of these sections will have a separate enrolment number based upon your dept/college’s decisions for seat restrictions.


Approval Does a student require approval before registration in this class? If yes, indicate the appropriate person/area from which the student needs to get approval in the “Special Approval” field in SSASECT.

Available Approval Codes AD Advisor's Approval Required AU Audition Required in September

DE Deans Office Approval Required DP Departmental Approval Required

EX U of S Int'l Approval Required IN Instructors Signature Required

CrossListed (XList) Is this section crosslisted with other sections? If yes, follow the directions in the “How to Crosslist” manual located on the SiUG group through share.usask.ca/go/sis. Crosslisting is completed through the SSAXLST form under the SSASECT options menu. All sections crosslisted with the reported section are displayed. The information contains group ID, term and CRN.

SSASECT


Where seat restrictions can be defined by College, Degree, Program, Field of Study, or Department reserved seating functionality is available in SiRIUS Plus. Setting up reserved seating will reduce the number of class sections that you will have to maintain. Do not use Level in entering restrictions unless you are setting up a reservation for Learning Communities. Learning Communities will use Level, College and Cohort only in their reservations. SESD offers training to class maintenance staff to help with converting crosslisted class sections to reservations. Please contact [email protected] for training.

Restricted To Is this section restricted in any way? If the section is available or unavailable to any particular college/program/degree/major, use the appropriate radio button in SSARRES < under SSASECT Related menu.> plus the college, program, degree or major that is restricted. Staff should use the fewest number of registration restrictions possible to restrict the class to the correct group of students. If more than one restriction is in place on a class the student must meet all the restrictions (e.g. restriction A and restriction B not restriction A or restriction B).



If you have reserved seating groups in your class sections then registration restrictions must allow the students represented in the reserved seats groups into the class section.

College of Graduate Studies Name Change On Feb. 25, 2016, University Council approved the College of Graduate Studies and Research request for a name change. Effective Jan. 2017 the new name will be College of Graduate and Postdoctoral Studies. Student records within the student information system will reflect this change beginning with the Sept. 2017 term [201709]. Part of this work is the creation of new college, department, program, and major codes and descriptions. Below are the new codes and descriptions that will be used as of the 201709 term. These will be updated on class records as of the 201709 term by a script. After the script is run class records will include both the old and the new code(s). The new codes must be used for class build as of the 201709 term and beyond.

Area Code Description College GP Graduate and Postdoc Studies Department GP Graduate and Postdoc Studies Programs GCOH-GP Grad Certificate in One Health GCSEC-GP Grad Cert Soc Econ and Co-op GPC-GP Graduate Pathways Certificate GPSC-GP Grad Professional Skills Cert JNTSTUDNT-GP Joint Student Program JSGS-RG-GP School of Public Policy – RG LLM-T-GP Master of Laws-Thesis MA-C-GP Master of Arts-Course MA-P-GP Master of Arts-Project MA-T-GP Master of Arts-Thesis MAGR-P-GP Master of Agriculture-Project


MBA-P-GP Master of Busin Admin-Project MED-C-GP Master of Education-Course MED-P-GP Master of Education-Project MED-T-GP Master of Education-Thesis MENG-P-GP Master of Engineering-Project MES-T-GP Master of Envir Sustain-Thesis MFA-P-GP Master of Fine Arts-Project MFA-T-GP Master of Fine Arts-Thesis MGENIA-GP Master Gov EntrNorth IndigArea MIT-GP Master of International Trade MMAT-P-GP Master of Mathematics-Project MMUS-P-GP Master of Music-Project MMUS-T-GP Master of Music-Thesis MN-C –GP Master of Nursing-Course MN-T-GP Master of Nursing-Thesis MNGD-P-GP Master North Gov and Dev-Proj MPA-C-GP Master of Public Admin-Course MPA-CR-GP Master of Public Admin-Course MPAC-P-GP Master of Prof Account-Project MPH-C-GP Master of PublicHealth-Course MPH-T-GP Master of Public Health-Thesis MPP-GP Master of Public Policy MPT-P-GP Master of Physical Therapy MSC-T-GP Master of Science-Thesis MSEM-P-GP Master of Sust EnvMgmt-Project MVET-P-GP Master of Vet Science-Project MWS-GP Master of Water Security NONE-GP No Program (GP) PGD-GP Post Graduate Diploma PGDSPC-GP Postgrad Degree Spec Cert PHD-DIRCT-GP Doctor of Philosophy (Direct) PHD-GP Doctor of Philosophy PHD-TRANS-GP Doctor of Philosophy(Transfer)


VRS-GP Visiting Research – Grad VRS-UG-GP Visiting Research - Undergrad Majors GSP Graduate and Postdoc Studies SCGP Special Case-Grad Postdoc Stud

Night Classes Is this section a night class? If yes, the class has to be identified as a night class. To designate a night class section (for all classes beginning at 17:30 or later), an N should be entered into the “Session” field on the main SSASECT screen. SSASECT

Release Unused Permission Spaces Unused spaces, (not approval spaces) may be manually released for general registration at the department’s discretion.

Link If this is a child section (LAB, TUT or SEM) and registration will be enforced in the child section if the student registers in a parent LEC section, then a Link ID (SSASECT) and Section Links group (SSADETL) will have to be placed on each section that is part of this linked group. Please refer to the “How To Link” training manual on linking parent/child classes. In Banner Studnet the two forms where links are created are SSASECT and SSADETL (Under SSASECT options menu)

SSASECT SSADETL


The links display on the class verification report as

Note: Cancelled linked classes must have their links removed or they will continue to appear in self-service. Campus The Campus through which this section will be taught.

If this is an Independent Studies section (schedule type = IS, IS1 or IS2), then the campus = OFF. The OFF code is used for sections offered through the U of S but student fees are calculated as if the student was taking the class off campus (in


conjunction with the OFF Campus Student fee attribute). If the section is held through a regional college, the regional college code would be inserted here. (e.g. WGST 110 (W61) is held through Parkland Regional College so campus code = PL)

Campus Codes

AU Aurora College BA Battleford Agency TribalCheifs BN Beardy’s First Nation BR Big River CH Cypress Hills Regional College CL Canoe Lake CM Cumberland Reg College Melfort CN Cumberland Reg College Nipawin CR Cumberland Reg College Tisdale CT Carlton Trail Regional College CU Cumberland Regional College FN First Nations Univ of Canada GD Gabriel Dumont College GK Great Plains Coll Kindersley GP Great Plains College GS Great Plains Coll Swift Current GW Great Plains Coll Warman IC Ill-a-la-Crosse IN Northlands Col Ile-a-la-Cross

KI Kindersley LA La Ronge LL Lakeland College LN Northlands College La Ronge ME Melfort MJ SIAST - Palliser Campus MU Muenster NB North Battleford NC Northlands College Creighton NL Northlands College NM North West Coll Meadow Lake NN North West Coll N. Battleford NO Northlands Coll Buffalo Narrows NP NORPAC La Ronge NS Northern Site NT Northwest Territories NW North West Regional College OFF Off-campus Site OL Onion Lake

PA SIAST - Woodland Campus PL Parkland Regional College PO Prince Albert Off-Campus UofS PR Prince Albert PW Prairie West Regional College PY Parkland College Yorkton QUE Quebec RE SIAST - Wascana Campus RG Regina – U of S SA SIAST - Kelsey Campus SC Swift Current SE Southeast Regional College SI Saskatchewan Indian College SK U of S -Saskatoon Main Campus SP St. Peter's College TH Thunderchild First Nation WE Weyburn YO Yorkton

Meeting Time Box


Ensure the meeting timeline is complete. If the section has no meeting times (e.g. Independent Studies) then most of the fields in this box will be blank. The fields that must have values are Mtg Type (always CLAS) Start Date, End Date, Schedule Type (Schd), hours per week (Hrs/Wk), Sess Cred and Sess In in SSASECT/Meeting Times.

Start Date/End Date for Meeting Times These are the start and end dates of the meeting time. Remember, if it is a multi-term class, the POT default dates on the main SSASECT form will be May-Aug but the meeting time start/end dates on the meeting time record will only span the term (May – Jun if the POT=MT1 and Jun – Aug if the POT=MT2). If there are no set meeting times, indicate the total contact hours per week. If there are no contact hours (or you do not track them), then enter 0. For spring and summer terms lecture classes: Presently these are usually taught for about two instructional hours per day (110 minutes), five days per week, but this can vary depending on the course requirements. Classes can be offered in any day or night standard instructional period except Sundays


Start/End Time These are the start and end times of the meeting. Each different Start/End Time has a separate line. E.g. If the section meets every Wednesday from 0830-0920 and Thursdays from 1130-1150 then you would have two meeting time lines. If the section meets every Monday and Wednesday at 0830-0920 then you would require only one meeting time line as both dates can be entered on one line as long as all other information remains the same.

• Include both the start and end times of all classes and lab/tutorial sections, using the 24 hour clock format. Use the actual

end time, e.g. 08:30-09:20 instead of 08:30-09:30. Days of the Week Please indicate the days of the week for which this meeting time line is relevant in the SSASECT/Meeting Time block. The codes are M-Monday, T-Tuesday, W-Wednesday, R-Thursday, F-Friday, S-Saturday and U-Sunday


Schedule Type This is the schedule type of this meeting time line. It can differ from the main schedule type of the section. E.g. If you have a LEC that also has a LAB meeting time, you would have two meeting time lines; one that shows the information of the LEC meeting time (schedule type = LEC) and a second that shows information for the LAB (schedule type = LAB) The second meeting time line would have a different schedule type than the main schedule type defined against the section as a whole.

Building/Room Information Leave the Building and Room fields blank. Room Scheduling will schedule all other classroom space for you. If you have a class where no space is required, please insert “NA” for the building and “NO ROOM” for the room, this will also apply for departments/colleges booking CLRC in Health Science building to place “HLTH” for the building and “2200” for the room. On both of these situations because the rooms share the space at the same time/date potentially, it is important to ALWAYS place “O” for override, otherwise you will receive a conflict error.


If the section is held through a regional college, place the exact location here (e.g. Nipawin, North Battleford) and the regional college code in the campus field (see page 15-16). (e.g. If the section is held through Cumberland Regional College and the exact location is Melfort, the Campus = CU and the Building = Melfort)

Instructors In SSASECT/Instructor, instructors are added to classes. You may enter the instructor’s NSID and the instructor’s name should appear after you tab. Please refer to your training manuals for adding instructors to sections. (TAs should not be assigned to sections but if the section is a LAB, then a Lab Instructor may be assigned). The first instructor listed will always default as the primary instructor and be given 100% responsibility of the section (Primary Indicator box will be checked). You can change the primary instructor if necessary (see the class maintenance training manual for directions).

GENERAL INFORMATION FOR COLLEGES AND DEPARTMENTS

Child Sections (labs, tutorials, seminars)

If there is more than one section of a lab, tutorial or seminar for a class, students will be required to register separately for the Lecture and for the Child Section. In these cases the Child Sections will be listed as separate sections, with the section # prefixes: L (lab), T (tutorial) or S (Seminar), e.g. MATH 110 L01. You must indicate through the use of links (page 11-12) whether specific lab, tutorial or seminar section(s) are linked with any particular main section(s) of a class.


Some Child Sections may not require a separate registration. In such cases there will be no separate section and no section number. List the time of the lab/tutorial/seminar in the meeting time box and indicate “Lab”, “Tutorial” or “Seminar” in the meeting time box Schedule Type field.

Setting Class Titles

1. The short title field (30 characters in length) exists on SSASECT and is referred to as “Title”, rather than “Short Title”. This is the title that is displayed on the official transcript and the advising transcript.

2. The long title field exists on SSASYLB. This title displays on the self-service class lookup for registration purposes and also on the unofficial transcript available through self-service.

Titles should be changed in both the title field on SSASECT and Section Long title field on SSASYLB . This way, students will see the specific class titles both when they register and when they receive their official transcript.

NOTE: SSASYLB only necessary for Special Topics Classes and Open Learning Classes

SSASYLB - Entering long title and technical requirements (pre- and co-requisites)

1. From the options menu in SSASECT, select Section Syllabus Form (SSASYLB) 2. Click Next Block. For Special Topics classes, do not Copy from Course. Instead type in the long title in SSASYLB and

press SAVE. You can then enter the shortened title on the main SSASECT page and press SAVE. 3. Click Next Block 3 more times until you are in the Technical Requirements area. Type in any pre- and co-requisites to

your class. Press SAVE. Without doing these steps students will not be able to see any of this information

GENERAL INFORMATION FOR COLLEGES ONLY

Classes Offered In Other Colleges

If there are any classes offered by other colleges that are required/recommended for your students, you should contact the appropriate college(s) to work out the details for those classes. The information for these classes will only need to be built/maintained by the college offering the class.


Credit Unit Maximums - Please email changes to [email protected] • SiRIUS can limit the number of credit units in which a student can register in for a given term. The credit unit maximum

can be set by college or program. They will remain the same as last year unless SESD is notified of any changes by April 15th.

• All Credit Unit maximums will end with .1 (e.g. 15.1 Max CUs). This is to allow the student to register in 0 academic CU classes that have 0.01 operational CUs to accommodate other functionality in SiRIUS.

• SiRIUS will not allow the maximum for the term to be exceeded. For example, if the credit limit for a term is 18, a student would not be allowed to register in a class that would make their total credit units (for that term) exceed 18.

• A college may approve a student taking more than the maximum number of credit units for their college. If approved, a staff member would have to increase the maximum for that student. A college staff member who has access to the Registration system could make this change.

• Once approval is granted and the maximum is increased, the student would be able to register for additional classes (up to but not exceeding the new limit).

• And remember not to change the credit units or billing hours on the main SSASECT page unless you are building a new class. And never touch the tuition waiver button on the bottom of SSASECT. If you think they are incorrect contact [email protected].



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