guide to understanding criminal background check …guide to understanding criminal background check...

Phone: (815) 740-5160 Fax: (815) 740-5174 www.isp.state.il.us

260 North Chicago Street Joliet, Illinois 60432

Illinois State Police Information & Technology

Command Bureau of Identification

Illinois State Police Information & Technology Command

Bureau of Identification

Guide to Understanding Criminal Background

Check Information

www.isp.state.il.us

GUIDE TO UNDERSTANDING CRIMINAL BACKGROUND CHECK INFORMATION

ILLINOIS STATE POLICE INFORMATION & TECHNOLOGY COMMAND

260 NORTH CHICAGO STREET JOLIET, ILLINOIS 60432-4072

PHONE: (815) 740-5160 * FAX: (815) 740-5174 www.isp.state.il.us

www.isp.state.il.us

Guide to Understanding Criminal Background Check Information

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TABLE OF CONTENTS -I- GENERAL INFORMATION __________________________________________________ - 4 -

The History of the Bureau of Identification_______________________________________ - 4 - The Role of the Bureau of Identification as the State Central Repository ___________ - 5 - The National Child Protection/Volunteers for Children Act ________________________ - 5 -

-II- UNIFORM CONVICTION INFORMATION ACT ____________________________________ - 8 - The Uniform Conviction Information Act ________________________________________ - 8 - Conviction Information Request Fingerprint Form _______________________________ - 8 - Conviction Information Name Based Request Form _____________________________ - 13 -

-III- FEE APPLICANT FINGERPRINT PROCESS ____________________________________ - 18 - -IV- CRIMINAL HISTORY RECORD INFORMATION__________________________________ - 24 -

Arrest Vs. Conviction Records ________________________________________________ - 24 - Name Checks Vs. Fingerprint Checks __________________________________________ - 24 - How the Name Search Routine Works__________________________________________ - 25 - How the Fingerprint Inquiry Process Works ____________________________________ - 25 - Why Some Inquiries Result in a “No Hit” Response _____________________________ - 26 - Accessing the ISP Sex Offender Registration Database _________________________ - 26 - Accessing the FBI CHRI Records ______________________________________________ - 27 -

-V- HOW TO INTERPRET A RAPSHEET __________________________________________ - 30 - -VI- THE FISCAL PROCESS___________________________________________________ - 40 -

Understanding Your Monthly Statement________________________________________ - 40 - Duplicates On Your Statement_________________________________________________ - 41 - Replenishing Your Account ___________________________________________________ - 41 -

-VII- ELECTRONIC INQUIRY & RESPONSE METHODS ______________________________ - 42 - Electronic Enrollment Requirements ___________________________________________ - 42 - Submitting Conviction Information Requests Electronically _____________________ - 42 - Electronic Entry Program _____________________________________________________ - 43 - Electronic Entry Program Installation Instructions ______________________________ - 44 - Technical Issues _____________________________________________________________ - 46 - Using the Electronic Entry Programs___________________________________________ - 46 - Electronic Responses ________________________________________________________ - 50 - Decryption Program __________________________________________________________ - 50 - How to Decrypt a File _________________________________________________________ - 56 -


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-VIII- USING CUSTOMER SUPPORT ____________________________________________ - 58 - -IX- FREQUENTLY ASKED QUESTIONS _________________________________________ - 60 - -X- GLOSSARY OF TERMS ___________________________________________________ - 66 - -XI- APPENDIX ____________________________________________________________ - 74 -


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-I- GENERAL INFORMATION

The History of the Bureau of Identification

n February 14, 1929, seven men were lined up against a wall in a garage located at 2212 North Clark Street,

Chicago, and were shot by four men, two of which were wearing police uniforms. The Chicago Police Department identified six of the victims, through fingerprints, as members of the O’Bannion gang. The subsequent investigation indicated that the murders were committed by four members of a Detroit gang associated with Al Capone. This crime became known as the Saint Valentine’s Day Massacre. The public uproar over the brazen murders became one of the motivating forces for reform in crime fighting. Supporters of a reform movement used the role fingerprints played in solving this crime to push for a state level identification bureau. During December 1930, local, state, and federal government officials met to discuss crime-related problems. The attendees of this meeting agreed to form a committee that would support legislation, creating a state repository for criminal records. On July 2, 1931, Governor Henry Horner signed House Bill 1073 into law, thus creating the Bureau of Identification (BOI). The BOI was created for the purpose of collecting, maintaining, and disseminating criminal history record information (CHRI). In January 1932, T.P. Sullivan became the first Superintendent of the BOI. With borrowed supplies, $10,000, and two assistants, Sullivan began. During 1932, Sullivan collected approximately 30,000 arrest fingerprint cards, which comprised the bureau’s master fingerprint file. Today, the BOI operates the Automated Fingerprint Identification System (AFIS), Computerized Criminal History (CCH), and the Livescan Network, representing a unique blend of technology. The manual file is maintained in both paper and microfilm formats and currently contains approximately 2.8 million records. The automated file, which is comprised of the CCH system and AFIS, consists of approximately 3.8 million offenders.

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The Role of the Bureau of Identification as the State Central Repository

he Bureau of Identification is the state central repository for criminal records. The BOI’s primary function is to collect, maintain and disseminate criminal history record

information (CHRI). The BOI’s specific responsibilities for the collection, maintenance and dissemination of CHRI data are identified in the Illinois Criminal Identification Act, 20 ILCS 2630, et al. Criminal history record information maintained by the BOI consists of information reported by Illinois criminal justice agencies summarizing an individual’s contacts with the criminal justice system. An individual’s CHRI transcript, commonly referred to as a “rapsheet”, consists of personal identification information such as name, sex, race, and date of birth, as well as other physical characteristics. Transcripts include a cumulative record of arrests, state’s attorney dispositions, court dispositions, sentence information and custodial data. Criminal history record information is used for criminal justice as well as non-criminal justice purposes. Police agencies use CHRI data in conducting investigations and in charging suspects. State’s attorneys rely on CHRI data in deciding how to approach a case, in making bail recommendations, in negotiating pleas, and in filing charges that may be upgraded based on a defendant’s prior criminal history. Judges rely on CHRI data in both setting bond for defendants and in deciding which defendants should not be released on bond prior to final disposition of a case. Judges also use CHRI data to determine the appropriate sentence for defendants found guilty as a result of the court proceedings. Probation and community correctional personnel use CHRI data to determine the appropriate levels of supervision and to develop individualized treatment programs for offenders. Correctional institutions utilize CHRI data in determining security classifications, housing and work assignments for inmates. Non-criminal justice agencies utilize CHRI for making hiring and licensing decisions. The BOI is the agency which provides access to CHRI data and ensures that information disseminated is in compliance with state and federal laws governing the use of such data. The CHRI database consists of 3,804,564 subjects and over 12,000,000 subject names.

The National Child Protection/Volunteers for Children Act

ffective December 20, 1993, the National Child Protection Act (NCPA) of 1993, Public Law 103-209, encouraged states to adopt legislation meeting the criteria of

Public Law 92-544 to authorize a national criminal history background check to determine an employee’s or volunteer’s fitness to care for the safety and well being of children. On September 13, 1994, the Violent Crime Control and Law Enforcement Act of 1994, Public Law 103-322, expanded the scope of the NCPA to include the elderly and individuals with disabilities.

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The NCPA is a voluntary law which states are encouraged to implement. However, if a state chooses to implement this act, all provisions of the act must be implemented. There are very few states participating in the NCPA due to certain provisions contained in the act. One of the provisions of the NCPA requires that participating states designate a state agency to act as the screening agent responsible for making the fitness determination of applicants and ultimately deciding whether an applicant can be hired or used as a volunteer. Unfortunately, Illinois does not have a designated state agency to act in this capacity and therefore is unable to participate in the NCPA. There are several other provisions of the NCPA which also prohibit Illinois from participating at this time. As a result of the concerns expressed by states that would like to participate in the NCPA but are unable to, the U.S. Congress is currently revising certain provisions of the act to make it more workable for states such as Illinois. Until the NCPA is amended, non-criminal justice agencies can access Illinois conviction records pursuant to the Illinois Uniform Conviction Information Act (UCIA).


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-II- UNIFORM CONVICTION INFORMATION ACT

The Uniform Conviction Information Act

n January 1, 1991, the Uniform Conviction Information Act (UCIA) became law in Illinois. This act mandates that all criminal history record conviction information

collected and maintained by the Illinois State Police, Bureau of Identification, be made available to the public pursuant to 20 ILCS 2635/1 et seq. This law permits only conviction information to be disseminated to the public. All requests for UCIA information must be submitted on a Conviction Information Request form, each containing a unique transaction Control Number (TCN). Consequently, copies cannot be processed. All inquiries must be submitted on an original form. Always record the TCN, which is located in the top right hand corner of the UCIA request form. This number is used in tracking the status of the request form. Each form must be accompanied by a check or money order in the appropriate amount made payable to the Illinois State Police. No other form of payment will be accepted. Multiple requests may be submitted with a single check or money order to cover the total cost. Please refer to the current fee schedule located in the Appendix on page 90 for the fees associated with each form.

Conviction Information Request Fingerprint Form

Form #ISP6-404B

he Conviction Information Request form can be used by any individual or agency to obtain fingerprint based conviction information about a person for any purpose. On

January 1, 1991, the Uniform Conviction Information Act (UCIA) became law in Illinois. This act mandates that all criminal history record conviction information collected and maintained by the Illinois State Police, Bureau of Identification, be made available to the public pursuant to 20 ILCS 2635/1 et seq. This UCIA form permits positive fingerprint based conviction information to be disseminated to the public. Please type or print using ink (do not use pencil). For additional processing instructions, see the back side of the Conviction Information Request ISP6-404B. The instructions listed below will follow the field format of the Conviction Information Request Fingerprint Card (see Appendix page 98 for form). These instructions will be helpful in completing each field on this form. Failure to complete all required fields which are marked in bold on the form and listed in the instructions as “This is a mandatory field” will result in the return of the request unprocessed.

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Document Control Number (DCN) The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an original form. This is a mandatory field.

Submitting Agency ORI-NCIC This field should only be used by criminal justice agencies who are requesting a conviction information request for non-criminal justice purposes. The ORI is seven digits in length and must be preceded by the letters IL. Example: IL0160000 (The IL is preprinted on the form for you.)

Transaction Control Number (TCN) The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number (Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS). This is a mandatory field. Subject’s Last Name The subject’s last name should be entered into this field. Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be VanDyke. Do not enter any other special characters such as apostrophes. This is a mandatory field. If the subject’s last name is unknown, you must enter “unknown”. First Name The subject’s first name should be entered in this field. Middle Name/Suffix Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, JR. Note: Do not enter NMI (no middle initial) or NMN (no middle name) in the middle name field.

Document Control Number

L99999999

Transaction Control Number

FRMXXXXL99999999

Subject’s Last Name

First Name

Middle Name/Suffix

Submitting Agency ORI – NCIC (if applicable)

IL


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Cost Center (Office Use Only) The three digit number assigned to an agency if they have a pre-payment account. If you are not enclosing payment with the fingerprint Card you must enter the cost center number. Date of Birth (DOB) Enter an eight character date of birth. The entry format should be MMDDCCYY. Example: 05301951. This is a mandatory field. If you do not know the subject’s date of birth, you may enter an approximate year of birth. Example: If the subject appears to be in his/her 30's enter the approximate year of birth and enter “U” for the month and day. If you do not know an approximate age, please enter “UU” for the month, day, century, and year.

State Identification Number (SID) If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero. Do not enter out-of-state SID numbers in this field. This field should only contain known Illinois SID numbers. The IL is pre-printed on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

Sex Enter the valid sex code (see Appendix page 94). This is a mandatory field. Race Enter a valid race code (see Appendix page 94). This is a mandatory field. Social Security Number (SSN) Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank. Drivers License Number (DLN) Enter the subject’s driver’s license number if known. Drivers License State (DLS) Enter a valid two digit state code. The state code must be a valid two digit alpha character NCIC standard code. If the drivers license state provided does not meet this criterion, leave blank.

Sex

Race

Social Security Number

Drivers License Number

DL State

State Identification Number

IL

Cost Center Office Use Only

Date of Birth


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Requestor’s Name Enter the name of the individual requesting this information. Agency/Company Name Enter the name of the agency or company requesting this Conviction Information Request (both fingerprint and name based forms).

Return Address Enter the exact address in which the response to the Conviction Information Request is to be mailed. This address must be a complete mailing address including street number, city, state, and zip, in order to receive the response. This is a mandatory field. If the mailing address is not complete, the form will not be processed, requiring an additional fee for a new request. Foreign State/Country This field should be completed for any out of country Conviction Information requests. Foreign Postal Code This field should be completed for any out of country Conviction Information requests. Date Fingerprinted Enter the eight digit numeric date fingerprinted. The format should be MMDDCCYY. This is a mandatory field. Licensing or Employment Purposes Enter “Y” for yes if this request is for licensing or employment purposes. Enter “N” for no if this request is not for licensing or employment purposes. If this field is left blank, it will be assumed that the inquiry is not for licensing or employment purposes. Subject’s Maiden Last Name Last name rules apply.

Date Fingerprinted

/ /

Requestor’s Name

Agency/Company Name

Return Address

Street: City: State: Zip:

Foreign State/Country

Foreign Postal Code

(Yes) (No)

Licensing or Employment Purpose

Subject’s Maiden Last Name


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First Name First name rules apply. Middle Name/Suffix Middle name rules apply. Fee Amount Enter the fee amount submitted with this individual request. Subject’s Signature Have the subject for whom the conviction information request is being performed sign their signature in this field.

Date Enter the date the subject signed the form.

Form Distribution This form should be forwarded to the Bureau of Identification at the address below. Illinois State Police Bureau of Identification 260 North Chicago Street Joliet, Illinois 60432-4072

First Name

Middle Name/Suffix

Fee Amount

Subject’s Signature: .

Date: / / .

**********WARNING NOTICE**********

Any person who intentionally and knowingly requests, obtains, or seeks to obtain conviction information under false pretenses, disseminates inaccurate or incomplete conviction information or violates any other provisions of 20 ILCS 2625/1 may be guilty of a crime punishable by up to one year of imprisonment and/or may incur civil liabilities.


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Conviction Information Name Based Request Form

Form # ISP6 - 405B

he Conviction Information Request form can be used by any individual or agency to obtain non-fingerprint based conviction information about a person for any purpose.

On January 1, 1991, the Uniform Conviction Information Act (UCIA) became law in Illinois. This act mandates that all criminal history record conviction information collected and maintained by the Illinois State Police, Bureau of Identification, be made available to the public pursuant to 20 ILCS 2635/1 et.seq. This UCIA form permits name search based conviction information to be disseminated to the public. Please type or print using ink (do not use pencil). For additional processing instructions, see the back side of the Conviction Information Request ISP 6-405B. The instructions listed below will follow the field format of the Conviction Information Request Name Based Request Form (see Appendix page 96 for form). These instructions will be helpful in completing each field on this form. Failure to complete all required fields which are marked in bold on the form and listed in the instructions as “This is a mandatory field” will result in the return of the request unprocessed.

Document Control Number (DCN) The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an original form. This is a mandatory field.

Submitting Agency ORI-NCIC This field should only be used by criminal justice agencies who are requesting a conviction information request for non-criminal justice purposes. The ORI is seven digits in length and must be preceded by the letters IL. Example: IL0160000 (The IL is preprinted on the form for you.)

Transaction Control Number (TCN) The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number (Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS). This is a mandatory field.

T


L99999999


FRMXXXXL99999999

Submitting Agency ORI – NCIC (if applicable)

IL


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Subject’s Last Name The subject’s last name should be entered into this field. Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be VanDyke. Do not enter any other special characters such as apostrophes. This is a mandatory field. If the subject’s last name is unknown, you must enter “unknown”. First Name The subject’s first name should be entered in this field. Middle Name/Suffix Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, JR. Note: Do not enter NMI (no middle initial) or NMN (no middle name) in the middle name field. Cost Center (Office Use Only) The three digit number assigned to an agency if they have a pre-payment account. If you are not enclosing payment with the name based form you must enter the cost center number. Date of Birth (DOB) Enter an eight character date of birth. The entry format should be MMDDCCYY. Example: 05301951. This is a mandatory field. If you do not know the subject’s date of birth, you may enter an approximate year of birth. Example: If the subject appears to be in his/her 30's enter the approximate year of birth and enter “U” for the month and day. If you do not know an approximate age, please enter “UU” for the month, day, century, and year.

Sex Enter the valid sex code (see Appendix page 94). This is a mandatory field. Race Enter a valid race code (see Appendix page 94). This is a mandatory field. Social Security Number (SSN) Enter a nine digit numeric value in this field only. If the


First Name

Middle Name/Suffix


Cost Center Office Use Only

Date of Birth

Sex

Race


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social security number does not meet this criterion, leave blank. Drivers License Number (DLN) Enter the subject’s drivers license number if known. Drivers License State (DLS) Enter a valid two digit state code. The state code must be a valid two digit alpha character NCIC standard code. If the drivers license state provided does not meet this criterion, leave blank. Requestor’s Name Enter the name of the individual requesting this information. Agency/Company Name Enter the name of the agency or company requesting this Conviction Information Request (both fingerprint and name based forms).

Return Address Enter the exact address in which the response to the Conviction Information Request is to be mailed. This address must be a complete mailing address including street number, city, state, and zip, in order to receive the response. This is a mandatory field. If the mailing address is not complete, the form will not be processed, requiring an additional fee for a new request. Foreign State/Country This field should be completed for any out of country Conviction Information requests. Foreign Postal Code This field should be completed for any out of country Conviction Information requests. Date Fingerprinted Enter the eight digit numeric date fingerprinted. The format should be MMDDCCYY. This is a mandatory field.


DL State

Date Fingerprinted

/ /

Requestor’s Name

Agency/Company Name

Return Address

Street: City: State: Zip:

Foreign State/Country

Foreign Postal Code


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Licensing or Employment Purposes Enter “Y” for yes if this request is for licensing or employment purposes. Enter “N” for no if this request is not for licensing or employment purposes. If this field is left blank, it will be assumed that the inquiry is not for licensing or employment purposes. Subject’s Maiden Last Name Last name rules apply. First Name First name rules apply. Middle Name Middle name rules apply. Fee Amount Enter the fee amount submitted with this individual request.

Date Enter the date the form was filled out.

Form Distribution This form should be forwarded to the Bureau of Identification at the address below. Illinois State Police Bureau of Identification P.O. Box 408380 Chicago, Il 60640-8380

(Yes) (No)

Licensing or Employment Purpose


First Name

Middle Name

Fee Amount

Date: / / .

**********WARNING NOTICE**********

Any person who intentionally and knowingly requests, obtains, or seeks to obtain conviction information under false pretenses, disseminates inaccurate or incomplete conviction information or violates any other provisions of 20 ILCS 2625/1 may be guilty of a crime punishable by up to one year of imprisonment and/or may incur civil liabilities.


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****************** NOTICE******************

A name based criminal history record check will be performed based on the personal identifiers submitted pertaining to the subject. Please note, however, that a “no record” response from the ISP does not ensure that conviction information does not exist under personal identifiers for the individual in question. Conversely, a “record” response does not ensure that the record belongs to the subject in question. It is common for criminal offenders to use false or alias names and dates of birth which may not be detected by a name based request. To ensure that the information furnished by the ISP positively pertains to the individual in question, a Fingerprint Inquiry card form (#ISP6-647) should be submitted. Fingerprints are the only positive means of identification.


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-III- FEE APPLICANT FINGERPRINT PROCESS

Form # ISP 6-404

ee Applicant fingerprint cards are criminal history record information requests based on Illinois Compiled Statutes for the purpose of licensing or employment purposes.

Please type or print using ink (do not use pencil). Appropriate processing fees are listed in the Appendix on page 90. The instructions listed below will follow the field format of the Fee Applicant Fingerprint Card (see Appendix page 100 for form). These instructions will be helpful in completing each field on this form. Failure to complete all required fields which are marked in bold on the form and listed in the instructions as “This is a mandatory field” will result in the return of the request unprocessed.

Document Control Number (DCN) The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an original form. This is a mandatory field. Submitting Agency ORI-NCIC The ORI is seven digits in length and must be preceded by the letters IL. Example: IL0160000 (the IL is preprinted on the form)

Transaction Control Number (TCN) The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number (Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS). This is a mandatory field. Subject’s Last Name The subject’s last name should be entered into this field. Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or

F


L99999999


FRMXXXXL99999999


Submitting Agency ORI – NCIC

IL


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Van Dyke would be VanDyke. Do not enter any other special characters such as apostrophes. This is a mandatory field. If the subject’s last name is unknown, you must enter “unknown”. First Name The subject’s first name should be entered in this field. Middle Name/Suffix Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, JR. Note: Do not enter NMI (no middle initial) or NMN (no middle name) in the middle name field. Date of Birth (DOB) Enter an eight character date of birth. The entry format should be MMDDCCYY. Example: 05301951. This is a mandatory field. If you do not know the subject’s date of birth, you may enter an approximate year of birth. Example: If the subject appears to be in his/her 30's enter the approximate year of birth and enter “U” for the month and day. If you do not know an approximate age, please enter “UU” for the month, day, century, and year.

Place of Birth (POB) The place of birth must be a valid two digit alpha state code. If the place of birth is unknown, place the alpha characters “YY” in this field. This is a mandatory field.

State Identification Number (SID) If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero. Do not enter out-of-state SID numbers in this field. This field should only contain known Illinois SID numbers. The IL is pre-printed on the form. If the known SID does not meet this criterion, do not enter the SID into this field. FBI Number Enter the subject’s FBI number if known. Sex Enter the valid sex code (see Appendix page 94). This is a mandatory field.

First Name

Middle Name/Suffix

Place of Birth

State Identification Number

IL

FBI #

Date of Birth

Sex


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Race Enter a valid race code (see Appendix page 94). This is a mandatory field. Height Enter a three digit height. If the agency reported 6'2", enter 602. Enter “000" if height is unknown. Omit fractions in this field. This is a mandatory field. Weight Enter a three digit weight. If the agency reported 92, enter 092. Omit fractions in this field. Enter “000" if the weight is unknown. This is a mandatory field. Hair Enter a valid hair code (see Appendix page 94). This is a mandatory field.

Eye Enter a valid eye code (see Appendix page 94). This is a mandatory field. Skin Enter a valid skin code (see Appendix page 94). Social Security Number (SSN) Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank. Drivers License Number (DLN) Enter the subject’s driver’s license number if known. Drivers License State (DLS) Enter a valid two digit state code. The state code must be a valid two digit alpha character NCIC standard code. If the drivers license state provided does not meet this criterion, leave blank. Firearm Owners ID Card # (FOID #) Enter the subject’s FOID card number if known. Certificate License Number Enter the subject’s Certificate License Number if one exists.

Height

Weight

Hair

Eye



DL State

Skin

FOID #

Certificate License Number

Race


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Subject’s Maiden Last Name Last name rules apply. First Name First name rules apply. Middle Name Middle name rules apply. Miscellaneous Number (MISC #) Enter the miscellaneous number if known (see Appendix page 94). If the miscellaneous number does not begin with an alpha character prefix, leave blank. Residence of Person Fingerprinted Enter the current address of the subject. Date Fingerprinted Enter the eight digit numeric date fingerprinted. The format should be MMDDCCYY. This is a mandatory field.

Submit Fingerprints to FBI If an FBI check is also needed, check the “Yes” box. If an FBI check is not needed, check the “No” box. This field is a mandatory field. If the field is left blank, the fingerprints will not be forwarded to the FBI.

Purpose Applicant Fingerprinted Purpose codes for Fee Applicant Cards can be found in see below. This is a mandatory field.

Purpose Description Code Armed Storage Facility ASF Bank Charter BCA Charter Bus Drivers CBD Chicago Board of Education CBE Child Care License CCL Certified School Employee CSE Department of Natural Resources DMM Department Store Employee DSE Drivers Training Instructor DTI Education EDC Fireman FMN Food Service FSC

First Name

Middle Name/Suffix

Residence of Person Fingerprinted

Date Fingerprinted

/ /

MISC #


(Yes) (No)

Submit Fingerprints to FBI

Purpose Applicant Fingerprinted


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Purpose Description Code Housing Authority Employee HAE Health Care Worker HCW Hospital HOS Humane Euthanasia HEA Illinois Gaming Board IGB Liquor License LIQ Mental Health Applicant MHA Miscellaneous MSC Non-certified School Employee NSE Private Adoption PAD Public Housing Applicant PHA Park District PKD Private Security PSA Illinois Racing Board RCB School Bus Driver SBD School Bus Driver SCB Social Service Worker SSW Secured Youth Care SYC US Postal USP Vehicle Dealer Licenses VDS Volunteer VLN Licensure LCS

Requestor’s Name Enter the name of the individual requesting this information.

Please refer to the table on Appendix page 85 when determining which type of information will be disseminated to the requesting agency. Form Distribution This form should be forwarded to the Bureau of Identification at the address below. Illinois State Police Bureau of Identification 260 North Chicago Street Joliet, Illinois 60432-4072 Errors Errors that are returned are to be corrected by the submitting agency and returned to the Bureau of Identification. The fingerprint card must be returned.

Requestor’s Name


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-IV- CRIMINAL HISTORY RECORD INFORMATION

Arrest Vs. Conviction Records

ost non-criminal justice agencies that submit criminal history record information inquiries to Bureau of Identification are authorized to receive conviction information

only pursuant to state law. Conviction information typically includes arrests, states attorney disposition, court disposition and any custodial information pertaining to the applicant, provided the subject was remanded to a custodial institution. Arrests transactions which result in a court finding of not guilty or an acquittal can not be disseminated to non-criminal justice agencies. If the BOI is unable to obtain a court disposition for an arrest transaction, that arrest is also not disseminated to non-criminal justice agencies. Criminal justice agencies are authorized to receive conviction as well as non-conviction criminal history record information. There are no restrictions on the CHRI data that can be disseminated to law enforcement agencies for applicant purposes, provided the applicant will be employed by the law enforcement agency. With the exception of public housing authorities, law enforcement agencies are prohibited from conducting Law Enforcement Agency Data System (LEADS) inquiries on behalf of non-criminal justice agencies.

Name Checks Vs. Fingerprint Checks

ame checks are non-fingerprint inquiries submitted to the BOI for processing based on the personal identifies pertaining to a subject. Those identifiers consist of the

name, sex, race, date of birth and social security number of the subject, if provided. Responses to name checks are not based on positive identification. Consequently, such responses do not preclude the existence of a record under other personal identifiers. To reduce the potential for error, name inquiry submissions must be completed as accurately as possible. However, common names can result in multiple hits responses being produced. Data submitted as a name inquiry must comply with the standard National Crime Information Center (NCIC) code values for sex and race. If a name inquiry is submitted containing invalid code values, the search results can be adversely affected. Fingerprint inquiries are processed utilizing an Automated Fingerprint Identification System (AFIS). The search is based on the fingerprint minutia data contained on the submission. Responses to fingerprint inquiries are based on positive identification. The personal identifiers contained on a fingerprint card are not used as the primary means

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of conducting the search. The accuracy of the personal identifiers used in a fingerprint search will not affect the accuracy of the search. While individuals can utilize multiple names and other personal identifiers, no two individuals have the same identical fingerprints. To ensure that the information furnished by the BOI positively pertains to the subject in question, a fingerprint inquiry should be submitted rather than a name inquiry.

How the Name Search Routine Works

he BOI uses a soundex routine when processing name inquiries on the Illinois Computerized Criminal History database. This routine does not require an exact

match on the name to produce a hit response. Soundex assigns numerical values to vowels and consonants comprising the subject’s name and assigns additional values based on a match of the subject’s sex, race, and date of birth. If the sum total of those values reaches a certain threshold, a hit response is produced. Again, an exact match on all identifiers is not required in order to produce a hit response. Social security numbers are not used in the search routine due to the number of false hits produced. If false or inaccurate identifiers are submitted to the Illinois State Police on a name inquiry, an exact name search routine would miss any existing record. The soundex routine is designed to minimize these occurrences while limiting the potential of multiple false hit responses. However, in order to eliminate the potential of false name hits or misses, the Illinois State Police recommends fingerprint inquiries are submitted rather than name inquiries. Fingerprints are the only means of positive identification. Again, the name, sex, race, and date of birth are not taken into consideration when the BOI processes a fingerprint inquiry.

How the Fingerprint Inquiry Process Works

he BOI processes fingerprint submissions using an Automated Fingerprint Identification System, more commonly referred to as AFIS. AFIS is a computer

system that accepts both electronic and paper fingerprint cards and processes those submissions in conjunction with the Criminal History Records Information system. Once a fingerprint card is received, the demographic data entered into the CHRI system. The fingerprint data is simultaneously input into AFIS. The AFIS system was designed to classify and identify fingerprint minutia and process it in a digitized format. AFIS then searches existing records on its database to determine if there is a match. If there is no match, a new record is established. If there is a match, the CHRI data is then linked to the existing record. Eighty-five percent of AFIS searches require no human intervention and can be processed in a matter of minutes. AFIS has a ten print search capability as well as a latent fingerprint search capability. AFIS has the capacity to process 4000 fingerprint submissions in a 24 hour period. The current intake averages 2700 tenprint submissions a day, 7 days a week. AFIS is capable of 15,000 finger comparisons per second, allowing a search of the entire 38,000,000 finger print images on file in less

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than two hours for latent processing. New records are added to the database at an average of 20,000 tenprint records per month.

Why Some Inquiries Result in a “No Hit” Response

here are various reasons why some inquiries result in a “no hit” or “no record” response. Listed below are some of the most common reasons for this result.

1. Conviction responses to juvenile arrests (individuals under 17 years of

age) can only be made available if the juvenile is tried as an adult or convicted of a forcible felony;

2. ISP can only provide Illinois conviction information; therefore, we do not

maintain any out of state information; 3. Charges in Illinois that are reportable to ISP by arresting agencies are

felonies, class A & B misdemeanors, DUI charges, aggravated fleeing & eluding and anti-theft laws. Class C misdemeanors and local ordinances are not mandated to be reported to ISP so these charges may not be available.

4. ISP is mandated to provide conviction information only (charges that are

dismissed or where supervision is received are not conviction information); 5. Conviction information that is not reported to us. While we attempt to

retrieve missing court dispositions, we are not always able to get this information.

6. If a subject has his or her record expunged, that information is no longer

maintained by the BOI. 7. Finally, if a name check is submitted with personal identifiers which do not

match the personal identifiers maintained in the CHRI database, the correct record might not be disseminated.

Accessing the ISP Sex Offender Registration Database

he current size of the Sex Offender Registrant Database is 18,650. Of those registered:

18,269 are male and 381 are female;

15,788 are currently living in Illinois and 2,862 have left the state of Illinois;

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879 are juvenile offenders with the youngest offender being age 12.

2,421 are incarcerated. There are four categories for Sex Offender Registration:

General sex offender.

Sexually violent offender, created in 1998. They are already incarcerated and

are deemed sexually violent at the time they are being considered for release.

Sexually dangerous. They are designated as such at the time of sentencing for their sex offense.

Sexual predator, created July 1, 1999. One is designated as a sexual

predator when the individual is remanded to the State Penitentiary for an indefinite period of time from a Civil proceeding.

Of the 18,650 registrants:

3,267 are sexual predators;

50 are deemed sexually dangerous; and

209 are sexually violent and are housed by the Department of Human Services.

Since 1998, 6 have been released.

Illinois has an 88% compliance rate for individuals who have registered, one of the highest rates in the country. The other 12% are non-compliant and are on the street. This information is also available from the database. Contact local authorities if one of these individuals is encountered. The Sex Offender Registration (SOR) website allows searches to be done by various means, i.e. town, county, etc. You may access this website through the Illinois State Police website. Persons registered from out of state or as a juvenile might not be posted to the Illinois CHRI database.

Accessing the FBI CHRI Records

he law in Illinois is specific; in order for a non-criminal user agency to receive FBI fingerprint based information a state statute must be in place indicating that a

particular user agency has the authority to receive FBI information. The FBI only performs fingerprint based background checks. An FBI response to a fingerprint based background check will show all arrest information, unlike Illinois which can only provide conviction information. Due to this statutory difference, a user could receive a no

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To access the Sex Offender Registrant

database, go to www.isp.state.il.us/sor/fr

ames.htm

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record for conviction information from an Illinois background check and receive the arrest data from the FBI. Example: While a Park District can be statutorily viewed as a local government

agency (FEAPP) and receive FBI information on employees/volunteers, functions held at a Park District that are not part of the Park District are not statutorily authorized to receive FBI information (UCIA only) and can only receive Illinois conviction information.

FBI Freedom Of Information Act Individuals using a UCIA form cannot request a background check through the FBI through the BOI. To obtain FBI information, the individual must send an FBI fingerprint card along with a certified check or money order for $18 made payable to the U.S. Treasury. Mail the fingerprint card, along with the payment to:

FBI CJIS 1000 Custer Hollow Road Clarksburg, WV 26306-0171 ATTENTION: SCU D-2

General number for the FBI, CJIS Division: (304) 625- 5590.

NOTE: The FBI would prefer fingerprints to be taken on a blue fingerprint card, however, they will accept any fingerprint card.


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-V- HOW TO INTERPRET A RAPSHEET

he rapsheet is the portion of your response that contains an individual’s criminal history record information. (see Appendix page 76)

The first page of a rapsheet is the Subject Identifiers page, providing personal information pertaining to this subject (except marital status). Listed below is a description of this section.

Subjects Name (Criminal History Of) shows the last known name used by the subject.

State Identification Number (SID) is a unique number assigned to a subject by the BOI when an initial arrest and/or fingerprint applicant card is added to our database. ubsequent criminal history information is then added to the rapsheet by the SID.

Conviction Status indicates whether the subject has misdemeanor or felony convictions on the rapsheet.

Custodial Status indicates if the subject has been confined to Department of Corrections and the current reported status (received, paroled, etc).

Custodial Status Date gives the most current date of the subject’s custodial status.

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Alias Name(s) may include multiple names used by the subject reported through various arrests.

Date of Birth could include multiple dates. This occurs when the subject gives alias dates of birth on various arrests.

Sex, Race, Height, Weight, Eyes, Hair, and Skin indicates information reported to us with the initial arrest entered on our database.

Date Reported shows the date that sex, race, height, weights, eyes, hair, and skin information was reported to the BOI.

Scars/Marks/Tattoos, Place of Birth, Drivers License Number and Drivers License State may contain multiple entries used by the subject as reported through various arrests. The BOI will add this information to the subject’s identification data.


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Social Security Number, Miscellaneous Number and Palm Print Available is information provided to the BOI by an arresting agency and is added to the subject’s identification data. The headings may contain multiple entries used by the subject as reported through various arrests.

Photo Available indicates if there is a photo available and the name of the agency that retains it. At this time, the BOI does not keep a photo database.

IDOC#, FOID# INS# are subject numbers given to the BOI by the appropriate agency, such as Department of Corrections and Firearm number.

Subject’s Occupation and Employer are reported to the BOI by the arresting agency.

Basis for Caution is reported to the BOI by an arresting agency, providing caution information such as violent subject, etc. The pages following the Subject Identifier information section contains the Criminal History Data, which provides information pertaining to all of the subject’s arrests that were reported the BOI.

DCN is the document control number, which is used to track the submission.

Date of Arrest is the actual date the subject was placed under arrest.


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Name and Date of Birth information is provided by the subject at the time of arrest. False names are often reported (see alias names on subject information page) at the time of arrest and reported to the BOI by the arresting authority.

Arresting Agency is the agency that initiated the arrest, unless the arrest was for any warrants or violations.

NCIC-ORI is an agency number assigned to the arresting agency by either the FBI or the Illinois State Police. All information pertaining to the agency is added to the database, such as agency head, address, etc.

Agency Case Number, Officer Badge Number and Photo Available are all information given to BOI by the arresting agency and added to the database.

Arrest Charges pertain to the arrest:

Count 1, for example is the 1st offense reported. If there are other offenses, they

will be listed below as Count 2, etc.

Statute Citation is the numerical description of the charge. For further offense descriptions, refer to www.legis.state.il.us.

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Literal Description is the actual name of the offense. CSAOD is used to further describe the type of statue the subject is charged with: C = Conspiracy, S = Solicitation, A = Attempt, O = Substantive Offense, D = Drug Conspiracy.

Class indicates the class (misdemeanor or felony) of the statute filed against the subject Class 1, Class A, Class Z (unknown), etc. (For more information, see Appendix page 92.)

Arrest Type is used to indicate the way that the arrest occurred such as on view arrest, summoned/cited (not taken into custody), original arrest warrant, bond forfeiture warrant, probation violation warrant, out of state warrant, and probation/mandatory supervised release violation warrant.

Date of Offense is the date the subject committed the offense he/she is being charged with.

State’s Attorney Section

Filing Decision indicates the decision made by the State’s Attorney Office.

Filed The State’s Attorney’s Office has filed the charges enumerated on the arrest.

Not Filed The State’s Attorney’s Office has made the decision to not file charges against the subject. No further action will be taken.

Modified The State’s Attorney’s Office has decided to file a modified version of the charge reported on the arrest.

Added The State’s Attorney’s Office has decided to file additional charges to those listed on the arrest.


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Decision Date is the date that the State’s Attorney’s Office made their decision regarding the statute’s filed against the subject.


Count 1, for example is the 1st offense reported. If there are other offenses, they will

be listed below as Count 2, etc.


Literal Description is the actual name of the offense. CSAOD is used to further

describe the type of statue the subject is charged with: C = Conspiracy, S = Solicitation, A = Attempt, O = Substantive Offense, D = Drug Conspiracy.

Agency Name is the name of the filing State’s Attorney’s Office.

NCIC-ORI is an agency number assigned to the State’s Attorney’s Office by either

the FBI or the Illinois State Police. All information pertaining to the agency is added to the database, such as agency head, address, etc.

Court Charges/Disposition


Count 1, for example is the 1st offense reported. If there are other offenses, they will

be listed below as Count 2, etc.





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Literal Description is the actual name of the offense. CSAOD is used to further describe the type of statue the subject is charged with: C = Conspiracy, S = Solicitation, A = Attempt, O = Substantive Offense, D = Drug Conspiracy.

Disposition indicates the outcome of the court case.

Disposition Date is the date that the court gave its decision to the subject.

Case Number is the court case number associated with its specific arrest and court disposition data.

Agency Name in this field will be the name of the Circuit Clerk’s Office.

NCIC-ORI is an agency number assigned to the Circuit Clerk by either the FBI or the

Illinois State Police. All information pertaining to the agency is added to the database, such as agency head, address, etc.

Status is the condition of the sentence such as Unknown, Sentenced to, Waived,

Suspended, Concurrent and Consecutive.

Sentence relates to the sentencing the subject received by the Court. (Conditional Discharge, Jail, Department of Corrections, Fine/Cost, etc) the sentence date will follow. Definitions for sentence types (i.e. conditional discharge) can be found in the glossary.


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Custodial (If a subject has been incarcerated)

DCN is the document control number, which is used to track the submission.

Date Received is the date the subject was received at the confining facility.

Name and Date of Birth information pertaining to the subject.

Subject Institute Number is the confining agencies number for the incarcerated subject, which is reported to the BOI to add to the database.


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Confining Agency is the agency of incarceration.

Agency Received From is the agency that transported the subject to his/her confining agency.

NCIC-ORI is an agency number assigned to the Correctional Facility by either the FBI or the Illinois State Police. All information pertaining to the agency is added to the database, such as agency head, address, etc.

Custodial Status indicates any significant change that has occurred with subjects.

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Custodial Status Date indicates the date the subject’s custodial status changed (parole, release, etc). Agency Name refers to the confining or releasing agency’s name.


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-VI- THE FISCAL PROCESS

Understanding Your Monthly Statement

tatements are sent out monthly and should reflect any activity - debits and/or credits - that have occurred in your account during the time frame that is shown on the

statement. Your monthly account statement consists of seven parts. (A full sample statement is located in the Appendix on page 84.) The first part of the statement is your agency name and address. If you need to request an address change, please submit on your agency letterhead this request. If you want the statement to go to the attention of a certain person, please submit this in writing also. The second and third parts of the statement are your cost center number and your ORI number. Whenever placing a call concerning your account, please have this information available. These are the identifiers for your agency. The fourth and fifth parts of the statement are the account debits and the account credits. The account debits contain a listing of any names submitted for background checks and the amount withdrawn from your account for each submission during the time frame of the statement. This amount will vary depending on the type of submission. The account credits contain any deposits that have been made into your account during the time frame of the statement.

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The sixth and seventh parts of the statement are the beginning and the ending balances for your account.

Duplicates On Your Statement

f a name is listed more than once on your monthly statement, this is considered to be a duplicate submission. If the duplicate is the result of an ISP system error, credit will

be issued to the agency. If the duplicate is the result of the agency resubmitting the same name multiple times, credit may be issued depending on the reason for the resubmission. Please contact Customer Support in order for the problem to be referred to either technical support or the fiscal unit.

Replenishing Your Account

hen an agency is submitting a payment to their account, please ensure that your ORI number and your cost center number appear on the check or money order.

This will ensure that the credit is entered into the correct account.

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-VII- ELECTRONIC INQUIRY & RESPONSE METHODS

Electronic Enrollment Requirements

n order to process electronic inquiries, your agency head must sign an Interagency Agreement (see Appendix page 80). The signed Interagency agreement should be

returned with an escrow check which will establish an account with the BOI. A copy of the Interagency Agreement will be returned once it has been signed by the Director of the Illinois State Police or his designee. An Agency Identification Number (ORI) will be assigned by the BOI. This information will be included in Addendum 2 of the agreement and returned to your agency. Your escrow account check must be submitted with the Interagency Agreement. The fee for each conviction inquiry submitted will be drawn against your escrow account. To establish your escrow account, submit a check made payable to the Illinois State Police Services Fund in a dollar amount of $250.00 for 35 or fewer inquiries a year, $500.00 for 36 to 70 inquiries per year, and $1000.00 for agencies submitting more than 70 inquiries per year. Please refer to the current fee schedule located in the Appendix on page 90 for the fees associated with each form.

Submitting Conviction Information Requests Electronically

iles to be transferred electronically must be formatted to meet specific file requirements. Records must also be prepared in an ASCII Text format. There will be

one record per line. Lines will be separated by a Carriage Return and Line Feed. The layout is a standard fixed length 200 byte record. Each field must contain a certain number of characters (pics). The ORI has an assigned length of 9 pics in the required format. The ORI must begin in the number 1 space on the line and end in the number 9 space of each line. If the data for a field is less than the required length, you must use blank spaces in order to maintain the required format. If data extends beyond the allowed length, the data cannot extend to the next field. If an error is made in one field, the fields following will also be misaligned. Data that is not properly formatted cannot be processed. Your records will be returned with error messages. We also recommend naming your file with your numeric agency ID and a single 3 digit file extension. A filename example would be 12345678.F01.

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The following table denotes the required format for electronic file submission. FIELD NAME LENGTH/PIC POSITION Agency Identification Number (AIN) 9 1-9 Transaction Type Code 5 10-14 Transaction Applicant Position 3 15-17 LastName1 6 18-33 First Name 12 34-45 Middle Initial 1 46 Date of Birth 8 47-54 Sex 1 55 Race 1 56 Social Security Number 9 57-65 File Name 11 66-76 Filler 123 77-200 For most users, this layout is very difficult to compose. Minor format errors can cause your submission to be rejected. In order to make the record format easy, the BOI provides a free, easy to use electronic form. The Electronic Entry Form Program formats and saves your data to a file which will help you submit conviction inquiries without error.

Electronic Entry Program

he Electronic Entry Form Program is a free and easy to use program provided by the BOI to ensure accurate record submission. When you enter identification data

on the Electronic Entry Form, a record is created. When you save the record, the form is cleared so you can enter as many records as you need. Once you have finished entering and saving your records, the program enables you to prepare your records for transfer by creating a new file on your system. When you are ready to submit your records, you e-mail the new file to [email protected]. The Electronic Entry Program is sent via regular mail and via the ISP Homepage. To obtain a copy of the Electronic Entry Program call the BOI, Customer Support at 815-740-5160.

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The electronic entry program, “FeeSub”, and its enrollment instructions can be found at

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Electronic Entry Program Installation Instructions

he Electronic Entry Form is provided by the Illinois State Police Bureau of Identification (BOI) to ensure that requests for background checks by electronic

means are submitted accurately. I. Downloading the Application Step 1 Make three new folders on your hard drive.

A. Double Click My Computer B. Double Click on your “C” drive C. Click file D. Click new folder Folder 1: rename this folder to - Modem Entry (Hit Enter) (Repeat steps C & D) Folder 2: rename this folder to - Trans (Hit Enter) (Repeat steps C & D) Folder 3: rename this folder to - TransArc (Hit Enter)

Step 2 Go to the website - www.isp.state.il.us/services/convictioninquires.htm

Under Electronic Conviction Inquiries

A. Click FeeSub Program Step 3 Under File Download

A. Click run program from its current location (or click Open) B. Click Ok

Step 4 Security Warning: Do you want to install and run namecheck.exe from

www.isp.state.il.us?

A. Click Yes Step 5 Under WinZip self extractor

A. Click Ok Step 6 Under WinZip self extractor to unzip all files in the namecheck.exe

A. Click Browse Browse for the folder named C:\Modem Entry

B. Click Unzip

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C. Should receive message “4 files unzipped successfully” D. Click Ok

E. Click Close II Software Installation Step 1 Change to the folder the software was downloaded to.

A. Double Click on My Computer B. Double Click on the C drive C. Double Click on Modem Entry

Step 2 Run the Setup Program.

A. The Setup icon will look like a little computer with a blue screen. B. Double click on the Setup.exe icon. C. The “Install” window will show a message stating the installation

files are being copied to your system. After the files from disk one are copied, a window with the title “Setup” will appear.

Note: You may be stopped during the installation with a screen telling you your system files need to be updated. Click OK to allow the program to update your system files. You will then be prompted the restart your machine. By updating system files, the program is merely telling the system that this new program is now installed. Once the Setup program is installed, The File Transfer Program Setup Screen will display.

Step 3 Install the program.

A. Click OK in the File Transfer Program Setup window. The next screen will prompt you to begin the installation.

B. Close any other programs you may be running on your computer before you begin Setup.

C. Click the computer icon in the File Transfer Program Setup window to begin the installation.

D. The next screen will show you where the program will be installed on your computer. Click Continue.

E. The final screen will tell you the File Transfer Program Setup was completed successfully. Click OK

The setup program will create two folders for itself on your C drive: C:\Program Files\ File Trans and C:\Modem Data. Step 4. Create an icon on your desktop to start the Electronic Entry Form from

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A. Click on Start Button. B. Click on Programs. C. Click once on the File Transfer Program. D. Follow the arrow ► and right click on the hand clasping icon. E. From the menu that appears select send to ►. F. Left click and select “desktop (create shortcut).” G. Release the Mouse button. H. An icon will appear on your desktop with the hands clasping. I. Open the Electronic Entry Form by double clicking the icon.

The Electronic Entry Form Program is a free and easy to use program provided by the Bureau of Identification to ensure accurate record submission. When you enter identification data on the Electronic Entry Form, a record is created. When you save the record, the first three fields will retain the information and the remainder of the form is cleared, allowing you to enter as many records as you need. Once you have finished entering and saving your records, the program enables you to prepare your records for transfer by creating a new file on your system. When you are ready to submit your records, e-mail the new file to [email protected].

Technical Issues Windows XP and the FeeSub Program

here is a problem being caused by a newer version of the MSCAL.OCX file that was installed by Microsoft Office XP. You may want to reference Microsoft Knowledge

Base article Q311219 as it describes this problem. The MSCAL.OCX file will need to be copied to the C:\PROGRAM FILES\MICROSOFT OFFICE\OFFICE10 directory to roll back the new version that Office XP had installed. After doing this, everything should work properly.

Using the Electronic Entry Programs

he Electronic Entry Form is provided by the Illinois State Police Bureau of Identification (BOI) to ensure that requests for background checks by e-mail are

submitted accurately. This user guide will acquaint users with the Electronic Entry Form features. On screen instructions are available for each field and button by holding your mouse pointer over the field or button. From the Electronic Entry form, your records are saved to a file in the C:\Trans folder on your machine. The file in the C:\Trans folder will be labeled with your AIN plus an extension of “F01”. No matter how many records you are sending, they are all saved to this one file in the C:\Trans folder. When a file is transferred over e-mail, your records are archived in your computer according to the date they were sent.

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Your files are archived on your computer in the Transarc folder according to the date they were created. Whenever a new date is selected on the calendar after selecting Prepare File for transfer, the old file automatically moves from the Trans folder to the Transarc folder. The new file is then saved in the Trans folder. There should only be one file at any time in the Trans folder. Using the Fields Always use capital letters and tab through the fields.

Agency ID Number (AIN) is assigned by Illinois State Police when user agreement is completed.

Transaction Applicant Position is a drop down box, from which you are to choose

the code that matches the first two alphas of your agency ID. Type code on this form may not match the code on your contract.

Transaction Type Code is automatically

generated and determined by the transaction applicant position that is entered. This code may not match the code on your contract.

Last Name is a required field. No special

characters or punctuation allowed.

First Name is a required field. At least one character must be entered for First Name.

Middle Initial is an optional field.

Date of Birth is a required field. Enter the date as MM/DD/CCYY. When the record

is saved, the “/ /” are removed. To edit or resave the record, “/ / “ must be placed within the date of birth field.

Note: When you move from the Date of Birth field to the Sex and Race fields you must use the tab key to key in sex and race, or you will receive an error message. The fields will retain their default color if entered correctly. If the background color is clear you will receive an error message telling you the date of birth field is not entered correctly.

Sex - Use the keyboard to enter these fields. (M) = Male, (F) = Female, (U) =

Unknown.

WARNING: If you send the same record on different days, you will receive two responses. You will also be billed for two submissions. If you suspect you have sent the same record more than once, contact the Bureau of Identification Fiscal Department at 815-740-5160.


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Race – Use the keyboard to select race: (A) = Asian/Pacific Islander, (B) = Black, (I) = American Indian/Alaskan Native, (W) = white, (U) = Unknown.

Note: If the Sex and/or Race field’s background color is clear when you save the record, you will receive a “Field in Error” message. To rectify this, left click on the field(s) which is clear in color, to change it to a colored background. Put the “//” back in the Date of Birth and then resave the record.

Social Security Number is an optional field. Use numeric characters only.

File Name is an optional field. If you would like an individual response for each

inquiry, enter your AIN plus a dot followed by a unique three digit number.

Example: If your AIN is HC9511001, the first file name would be 951101.F01. The second file name would be 951101.F02. The third file name would be 9511001.F03, etc.

Even with this method of giving unique file names to multiple records, you will notice the Electronic Entry Program saves all the records in a single file which is named with your AIN plus a file extension of .F01. This is because the Electronic Entry Program creates a single file capable of containing hundreds of uniquely named records.

Filler – This field is not used by the Illinois State Police. This field is provided for submitting agency use.

If a field is not correct, the program will return you to the field that needs to be corrected. The most common error is related to the Date of Birth. You must use the tab key to move from the Date of Birth Field to the Sex and Race fields. You must also enter the date of birth in the required format. Files are saved by date. You can retrieve your records for review by going to the Trans folder for the current file or the Transarc folder for older files. The name of the files in the Transarc folder will be the date they were created. The naming format for files in the Transarc folder is “yyyymmdd” (For example: 20040312. This file would have been created on 03/12/2004.) Using the Buttons

Save – Saves the record that was entered. The save button only saves the record to the database. You will save your database to the file in your C:\Trans folder after you have entered all your records by using the Prepare File for Transfer button.


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Next – Moves to the next record in your database. Use this field to find a record you might want to edit in your database. Use Next and Previous to make sure you have not entered the same record twice. Previous – Moves to the previous saved record in your database. Edit – Allows you to make changes to the displayed record that has been saved.

Delete – Allows you to delete a record you do not wish to submit. Delete also enables you to delete duplicate or unwanted records. Exit – Allows you to close the form without saving or preparing the file for transfer. Prepare File for Transfer –Brings up a calendar. This button allows you to choose a specific date of records that have been saved to the database.

Using the Calendar

This screen is activated when the Prepare file for Transfer button is pressed. A calendar appears with the current date selected. Press enter to select today’s date. After clicking on the date, your records are saved to a newly created file in your Trans folder. You will then see your file was completed successfully. If you receive an error saying “No files found” when you try to save your entries to today’s date, your C:\Trans folder is either missing or not installed on the root of your drive C:.

E-Mailing File After your file is prepared for transfer, e-mail the file as an attachment to [email protected]. If you are using the electronic entry program provided by the Illinois State Police, this file will be located at: “C:\Trans\xxxxxxx” (x=file name).

Note: Please do not send the Trans folder, double click on the Trans folder to open it and just send the file.


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Do not send any zipped files. AOL and YAHOO e-mail service cannot be used at this time to send files. This file can contain multiple names. You will receive all your responses from the BOI on a single printout. If you require separate printouts for individual submissions, you will need to use separate names in the Filename field. Please DO NOT use [email protected] for any other communication. This address is for files only.

Electronic Responses

esponses to your requests will contain notations stating one of the following:

NO RECORD – NAME SEARCH ONLY There is no conviction data available based on the subject information submitted in your file. Example: HC0000000CIRNFHCW DOE JANE E04171960FB1234567890092720001006NORECORD - NAME SEARCH ONLY

PENDING – NAME SEARCH ONLY

Further processing is required to determine if the subject name has any conviction data available. The processing time for PENDING responses is approximately 30 days. Example: PK0000000CIRNFPKDDOE JOHN R05141957MW23456789003242001040413PENDING- NAME SEARCH ONLY

MULTI-HIT – SUBMIT FINGERPRINTS

The subject name submitted pointed to more than one record and fingerprints are required to determine which record, if any, belongs to the subject. Example: MS0000000CIRNFMSCDDOE JOE J01241960MU0000000004192001040006MULTIHIT - SUBMIT FINGERPRINTS

ERROR – REQUIRED DATA

There is an error in one or more of the required eight fields (Agency Identification Number, Transaction Applicant Position, Transaction Type Code, Last Name, First Name, Date of Birth, Sex, and Race). The record in question must be corrected and resubmitted. Example: MS0000000CIRNFMSCDOE JANICE N02130960MW01100000003212001040006ERROR- REQUIRED DATA

Decryption Program Why Digital Encryption?

ll Criminal History responses sent from the Bureau of Identification across the internet in the form of email are federally mandated to be encrypted and users to be

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Or, the CHRI Response Decryption software, including Entrust Entelligence Desktop software, may be downloaded by browsing to the following URL: http://www.isp.state.il.us/services/services.htm NOTE: The CHRI Response Decryption software is only compatible with Windows 2000 Service Pack 3 or higher or Windows XP Service Pack 1.

authenticated. The Illinois State Police, in compliance with this mandate, will send out email attachments that have been encrypted to industry standard IPSEC 3DES X.509 v3 protocol. Encryption will guarantee the security of the information contained in the response should it be intercepted by unauthorized persons while in-transit. Authentication will guarantee the person receiving the encrypted response is the person intended and authorized to decrypt it. System Requirements You will need:

A personal computer running Microsoft Windows 2000 Service Pack 3, Microsoft Windows XP Service Pack 1, or higher. Note: Microsoft Windows 95/98/ME is not supported nor is any Apple/Macintosh Computers.

20 MB free disk space on a local disk drive

Entrust Entelligence 6.1.100.642 Software loaded

and operational

To be registered with the State of Illinois Central Management Services Digital Certificate Project Authentication Server

A connection to the Internet

An active email address capable of receiving

email attachments Installing Entrust The Entrust Entelligence Desktop software is a self-extracting executable file called ISP.EXE. Running this file will install the Entrust Entelligence client. Entrust is the Encryption and Authentication software chosen by the State of Illinois for its Digital Certificate Project. The installation program will, by default, install onto the primary local hard drive of the PC. There are no options the user can select or deselect. The minimum options have been pre-selected to allow Entrust to function. The installation program may automatically restart your system if there are files which need to be updated.



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Figure 1

Figure 2

Figure 3

ENTRUST Enrollment Users are required to enroll with the State of Illinois in order to be issued a Digital Certificate. Users must go to https://autora02.cmcf.state.il.us to begin the process. The enrollee must be a real person with a valid Illinois Drivers License. Selected information from the driver’s license will be asked for during enrollment. It must be entered exactly as printed on the driver’s license. Users must read and agree to the user agreement with the State of Illinois Central Management Services. Out-of-State users must click the “Non-Illinois Resident Accept” button instead of the Agree button on the Subscriber Agreement form. When entering names into the name fields, do not put a period (.) after the middle initial. The web site will allow the entry of one, but it causes problems elsewhere, so avoid doing this. Users will be asked to create a profile name and password. Please remember these. Write them down and keep them in a safe place, if necessary. The State Police Criminal History system is not capable of sending email to more than one person. Therefore, only one person from each agency needs to be enrolled. ENTRUST Operation Once the user is successfully enrolled and the Entrust software is loaded, the user should be able to log onto the CMS server. Entrust will load an icon of a gold key in the task tray when it is installed. When the user is not logged in, a red “X” will appear over the gold key as shown in figure

When the user is logged in, nothing will appear over the gold key as shown in figure 2. When the user is logged in, but the session has timed out (i.e. no activity for more than 30 minutes) and has become locked, a red padlock will appear over the gold key as shown in figure 3.

https://autora02.cmcf.state.il.us


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Double clicking on the Entrust icon in the task tray will bring up the Entrust Login Screen as shown in figure 4. The Profile Name and password are the same ones created when you enrolled. If you forget the password for your Profile Name, you can go to the following URL:

https://autora01.cmcf.state.il.us/soi_recover.html Follow the instructions to recover your password. Please do not call the Illinois State Police as we will not be able to reset passwords on the CMS Certificate Authority server. If you experience difficulty installing the Entrust software or cannot log on once the software has been installed, please contact the Illinois State Police Customer Support Desk at (815) 740-5160. Tell the operator you need technical support for the CHRI Response Decrypt project and you will be routed to the appropriate technical support staff. Installing the ISP Decrypt Program Extract the ISPDecrypt.EXE file you downloaded from the Illinois State Police web site. In the extraction folder will be the SETUP.EXE. Click on the OK button. Click on the button resembling a picture of the computer. By default, the installation program will put the ISPDecrypt.EXE program in a folder called ISPDecrypt off of the Program Files path. If you wish to install the software to a folder other than the default folder specified, click on the Change Directory button first and specify a new path. While it is possible to change the installation path, this is not recommended by the Illinois State Police.

Figure 4

https://autora01.cmcf.state.il.us/soi_recover.html


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This screen will show the group name of the Start Menu in which the software will be placed. Again, it is not recommended to change any of these settings. Click on the continue button and you should see a number of files being installed and a progress bar estimating the install progress. The ISP Decrypt program will have been successfully installed at this point.

Note: The installation program may require your system to be restarted several times during the installation process. It may be necessary to update Windows system files which can only be done while Windows is not running. Additionally, Windows files may only be updated one at a time, as such, restarting the PC and restarting SETUP.EXE program several times is not uncommon.

Activating Email Responses Once you have enrolled for your Digital Certificate, have installed the Entrust Entelligence software and can successfully log on to Entrust, and have installed the CHRI Response Decrypt software, you must call the Illinois State Police to be activated.

For Criminal Justice Agencies, contact Paula Dolph at (815) 740-5342.

For Non-Criminal Justice Agencies, contact Rosanne Harris at (815) 740-5188. You will not receive any responses via email until you have been activated by the Illinois State Police. This completes the installation, setup and enrollment for the receipt of Criminal History Responses from the Illinois State Police. Technical Specifications If you need assistance with the installation or operation of any of the software described in this document, please call the Illinois State Police Customer Support Desk at (815) 740-5160 and tell the operator you need technical support for the CHRI Response Decryption software. This program calls a number of Dynamic Link Libraries and ActiveX controls. They are:

COMCAT.DLL STDOLE2.DLL ASYCFILT.DLL OLEPRO32.DLL OLEAUT32.DLL MSVBVM60.DLL MSVCIRT.DLL MSVCRT.DLL ATL.DLL ETXUTIL.DLL ETXPEM.DLL ETFILE32.DLL


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ENTAPI32.DLL ENTERR.DLL EXTPKCS7.DLL ETXCORE.DLL MSVCP60.DLL MSCOMCTL.DLL SYSINFO.OCX COMDLG32.OCX

All these files must exist in the Windows SYSTEM32 folder. The Entrust software uses a number of well-known ports to communicate with the CMS Server. They are:

Port Service 53 DNS Service 389 SLDAP 445 SMB 640 PC NFS 829 Entrust Certificate Authority Port 1059 NIMREG 1072 NETBSD 1094 ATM2 1095 NiceLink 1096 CNR Protocol 1097 Remote Authentication Tool (RAT)

For users working through firewalls, the following IP addresses will need to be allowed, bi-directionally: authority.cmcf.state.il.us 163.191.220.20 server.cmcf.state.il.us 163.191.220.22 roaming01.cmcf.state.il.us 163.191.220.24 All of these ports fall into the LDAP family of services. Any firewalls between the PC with Entrust and the Internet will need to have these ports open for Entrust to communicate properly. Troubleshooting You are unable to successfully install the ISP Decrypt Program.

Problem: During the installation process, you have restarted your system and restarted the installation program but the installation program is trying to update same file over and over again.

Solution: This is a known problem with the Visual Basic installer. Please visit Microsoft’s website for more information.

You have installed all the software without error and the Decrypt program hangs up.


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Problem: The ISPDecrypt program is stuck at DECRYPTING status. Solution: Make sure all the ports for Entrust are open on the firewall.

Temporarily open all ports on the firewall and see if the program will work.

Entrust installed, and the ISPDecrypt program installed, but upon attempting to use the program, you receive an error.

Problem: The error “The Unicode version of ATL.DLL is not compatible with Windows.”

Solution: You have installed the software on PC with an incompatible Operating System. Windows 95/98 and ME are not compatible with this software and cannot be used. Please reinstall on a PC with Windows 2000 Service Pack 3 or higher.

You receive an error message stating “You are not the intended recipient for this message.”

Problem: The message will not decrypt. The above error is generated. Solution: The email message has been misdirected to you and you will not

be able to decrypt it. Please forward the email back to [email protected]

How to Decrypt a File

lease follow the instructions provided when decrypting files. If you have any questions concerning this process, please contact the Customer Support Unit at

(815) 740-5160. Create the following two folders on your C drive:

1. Responses 2. Decrypted Results

Note: If you do not sign onto Entrust before you try to Decrypt a file, you will be prompted to sign onto Entrust when you try to decrypt the file.

1. Open your e-mail. In your e-mail response from the BOI, you must:

A. Right Click on the attachment B. Click on Save as C. Scroll to find the C drive D. Find the responses folder

P


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E. Click Save 2. Exit your e-mail 3. Open the ISP CHRI Response Decrypt Program 4. In the box you will see the following:

A. C\ B. Program Files D. ISPDecrypt

a. Double click on the C\ b. Find the responses folder c. Double Click on the responses folder

5. In the files to decrypt box, all files that need to be decrypted will be listed.

A. Click the Decrypt button B. When the status box says done, click Exit.

8. Double Click My Computer 9. Double Click the C drive 10. Look for the responses folder

A. Double Click on the responses folder B. Right Click on the document C. Scroll for the option Open with D. Choose Note Pad

11. If you choose to save this document:

A. Choose File B. Save As C. Type name of file you choose D. Scroll for the c drive E. Find the folder Decrypted Results F. Click Save

If you need to print that response you can go to the C drive and open the Decrypted Results folder.


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-VIII- USING CUSTOMER SUPPORT

ur Customer Support Staff would like to assist you in the most efficient was we can. Please have the following information available when calling us.

Please have your Agency Identification Number (ORI/AIN) available. In most

instances, we will need this information to assist you.

When leaving a voicemail, please provide a number you can be reached at, as well as the best time of day to contact you.

If you are checking the status of a file you submitted, have the date or dates in

question available, the number of names submitted in the file, and at least one of the names submitted.

If you received an error message when you sent a file electronically, please write

down what the error message is prior to calling. Our Customer Support Staff will log this information.

Be sure the e-mail address you have listed with our agency is current.

All calls that require Technical Support assistance will be logged into Remedy. At

this time, the customer is given a Help Desk number that is assigned to each case. The customer should use this number as a reference when calling.

The Customer Support Staff can be reached by dialing (815) 740-5160, Monday through Friday from 6:00 AM to 6:00 PM.

O


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-IX- FREQUENTLY ASKED QUESTIONS

isted below are answers to a number of the most frequently asked questions. These questions and answers are included in the section for your reference.

Question: The earlier versions of the electronic inquiry program required that my

inquiry be submitted over a modem, but my response was returned by mail. Will I now receive responses back by e-mail?

Answer: Yes. Your response will now be returned electronically to the e-mail

address supplied when enrolled. However, you will continue to receive “hits” or conviction data through regular mail. The information received via e-mail will be a listing of NO RECORD-NAME SEARCH ONLY, PENDING-NAME SEARCH ONLY, MULTI-HIT-SUBMIT FINGERPRINTS or ERROR - REQUIRED DATA. A NO RECORD notation next to the subject name means there is no conviction data on file based on the subject information submitted in your file. The PENDING notation means that further processing is required to determine if the subject name has any conviction data on file. The processing time for PENDING responses is between 30 and 45 days. The MULTI-HIT notation means the subject name pointed to more than one record and fingerprints are required to determine which record, if any, belongs to the subject. ERROR - REQUIRED DATA - notation means that there is an error in one or more of the required eight fields (Agency Identification Number, Transaction Applicant Position, Transaction Type Code, Last Name, First Name, Date of Birth, Sex and Race). The record in question will have to be corrected and resubmitted.

Question: What is the response time for processing my files? Answer: Files submitted by 2:00 p.m. are processed that night and the

corresponding response e-mail are normally sent out the following business day. Files emailed on weekends and holidays will be processed the next business day.

Question: Is this program a web-based Internet program? Answer: No.

L


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Question: What race code should be used for people of Hispanic decent? Answer: The NCIC code table states, Hispanics should be entered with the race

code most closely representing the individual. Most commonly, if this cannot be determined, the individual is submitted as “U” (Unknown), which includes all possible races within its search. The FBI created the NCIC code table and established the specific race code definition. ISP has no authority to modify the table’s race codes or change their definition.

Question: What is the cost of submitting record checks? Answer: Please refer to the current fee schedule located in the Appendix on page

90 for the fees associated with each form. Question: How is payment made? Answer: Payment for electronic submissions will be drawn from your escrow

account at the rate of $7.00 per inquiry. Manual submissions must be accompanied by a check or money order made payable to the Illinois State Police. The charge for manual submissions is $10 each.

Question: How much money do I need to start an escrow account? Answer: The minimum amount required is $250.00 for 35 or fewer inquiries per

year, $500.00 for 36 to 70 inquiries per year, and $1,000.00 for agencies submitting more than 70 inquiries per year.

Question: Are credit cards accepted? Answer: No. Question: Would there be a carry over if the entire escrow amount is not depleted by

the end of the contract period? Answer: Yes. The balance of your escrow account would be carried over. However,

if you decide to discontinue submitting UCIA inquiries via electronic transfer, your escrow account balance would be returned upon request.


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Question: Does ISP provide any other information such as credit histories? Answer: No, ISP maintains and disseminates Illinois criminal history record

information only. Question: How can I find out if a person is a registered sex offender? Answer: To determine if the subject of your inquiry is a registered sex offender,

please check the Illinois State Police Registered Sex Offender Information web site at www.isp.state.il.us.

Question: Is my inquiry checked against the FBI’s national criminal history

database? Answer: No, ISP is not permitted to check the FBI’s national criminal history

database for non-criminal justice purposes. Question: Does the law require that I obtain the applicant’s signature and forward it

to the BOI? Answer: If the inquiry is for employment or licensing purposes, you are required to

obtain a signed release from the applicant and maintain it on file for at least two years. The release is not to be forwarded to the BOI. It should be maintained in your files.

Question: If I include a certain dollar amount as required in the user’s agreement and

my estimate is inaccurate, am I obliged to submit that volume of inquiries to the BOI?

Answer: No. The figure provided in the user’s agreement is merely an estimate and

is needed for planning purposes. The estimate is also necessary to comply with the rules and regulations governing ISP contractual agreements.

Question: Regarding healthcare background checks, for what position titles am I

required to submit a UCIA inquiry? Answer: Questions regarding position titles covered by the Health Care Worker

Background Check Act, changes in the law effective January 1, 1997, the waiver process, and accessing the nurse=s aid registry, etc., should be forwarded to the Illinois Department of Public Health.

www.isp.state.il.us


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Question: What are the State holidays? Answer: The State holidays are:

New Year’s Day Martin L. King Birthday Lincoln’s Birthday Washington’s Birthday Memorial Day 4th of July Labor Day Columbus Day Election Day (General) Veterans Day Thanksgiving (Thursday) Thanksgiving (Friday) Christmas

Question: I sent my file to your agency several days ago and have not received

anything back. How much longer should I wait? Answer: Please do not wait several days or weeks before contacting our agency

when you have not received a file. Our files run within 24 to 48 hours upon receipt of your file. Please keep in mind that files submitted after 2 pm will be processed on the following day.

Question: Can I receive credit on my statement for files I ran more than once? Answer: Unless the problem was a result of the Illinois State Police, you will be

charged for the files that are resent. Question: I need technical assistance. Answer: The Customer Support Staff will take your call and attempt to assist you.

In cases where further technical assistance is required, your call will be forwarded to the Technical Support Staff.


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Question: I need to know the definition of a response I received via e-mail. Answer: Please note that all of your response definitions such as pending or multi-

hit are located with the instruction packet you received when signing up for the FeeSub program. See pages 2 and 3 of your enrollment instructions.

Question: I want to change our e-mail address. How do I do that? Answer: Please list the new e-mail address and your ORI on agency letterhead and

fax the information to (815) 740-4401. Include any individual’s name you may have spoken to.

Question: I want to know the balance of my account. Answer: The Customer Support Staff will forward your call to the Fiscal Unit. They

will assist you with your inquiry. Question: Some of my employees need to be fingerprinted. How do I do that and

where do I get the fingerprint card? Answer: The Illinois State Police can mail you out a supply of fingerprint cards.

Please call our Store Clerk at (815) 740-5216, indicating the number of cards you require, your agency name, and address. Currently, the city of Chicago will not fingerprint on the Conviction Information Request fingerprint card. Customers are instructed to go to any local police department or sheriff’s office outside the city. Call the agency first to discover any requirements they may have for fingerprinting, such as charging a fee or residency requirements. You may also check the phone directory for a listing under Fingerprinting. The Illinois State Police charges a $14.00 fee to process the Conviction Information Request fingerprint card.

Question: If I am submitting my background checks to your agency electronically,

how will I supply a copy of an e-mail to my employee? Answer: The Illinois State Police does not have a standard form to supply your

employee with a copy of their background check. Your agency will need to create a procedure for this. Many agencies type a brief statement on their letterhead for the employee, while others simply cut and paste our e-mail and submit that to the employee.


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Question: If I submit an electronic background check and receive a record response in the mail, what are the procedures if the employee denies the record belongs to them?

Answer: You or the employee can initiate a fingerprint based search by submitting

a Conviction Information Request fingerprint card to our agency. The response will then be based on a positive identification of fingerprints.

Question: Can you deduct the cost of submitting fingerprint searches from my

modem account? Answer: Yes. You must make sure that your ORI is placed on the top portion of

your fingerprint card submission for proper processing. Failure to do so could cause a delay in the processing time.


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-X- GLOSSARY OF TERMS

# 30 Day Notice of Continue Court Date/ DL Suspense Pending The notice sent the defendant who has posted a driver’s license or who has signed a promise to comply. A 30 day continuance is assigned. This code would be followed by a Failure to Comply or an Order of Failure to Appear/IL Drivers License Only, if the defendant failed to appear within 30 days. 30 Day Notice of Continue Court Date/ Forfeiture Pending The notice sent to the defendant who has posted bond other than those described in above. A 30 day continuance date is assigned. This code would be followed by a Judgment on Forfeiture, if the defendant failed to appear within the 30 days.

A AFIS Automated Fingerprint Identification System. A computer-based system for reading, cataloguing, and matching fingerprint images. Agency Identification Number (AIN) The Agency Identification Number, also known as an ORI, is a number assigned to users that have signed an interagency agreement to obtain criminal history record information. Alcoholic Treatment The defendant has been sentenced to submit to alcoholism treatment. Amended/Reduced An arrest charge that is changed from the original charge to a reduced charge at the court level.

B Bail Bond Forfeiture Bail bond forfeiture is the court decision that the defendant has lost the right to the money or property pledged to guarantee court appearance or the fulfillment of another obligation, or has lost the right to the sum

deposited as security for the pledge, and that the court will retain it. Neither revocation of bail status nor forfeit of bail is automatic upon failure to appear. Each is a court decision requiring a hearing. Such decisions ordinarily will not be taken unless it appears that the defendant permanently intends to avoid prosecution, sentencing, or execution of a sentence. Further, bail forfeiture will often be reversed and the pledged amount, minus court costs, will be returned to the defendant if the defendant appears in court within a given period of time. BOI Acronym for the Bureau of Identification. Bond Forfeiture Warrant (BFW) A warrant issued upon forfeiture of bail bond. Boot Camp The defendant has been sentenced to spend time in a correctional boot camp.

C CHRI Acronym for Criminal History Record Information. Concurrent Sentence A sentence that is one of two or more sentences imposed at the same time after conviction for more than one offense and to be served at the same time; or, a new sentence imposed upon a person already under sentence(s) for a previous offense(s), to be served at the same time as one or more of the previous sentences. A “multiple sentence” is two or more concurrent or consecutive sentences, or a combination of both types. It is possible for a person to be serving one of a set of consecutive sentences while also serving time on a concurrent sentence. Conditional Discharge A sentence or disposition of conditional and revocable release without probationary supervision but under such conditions as may be imposed by the court. Conditional Discharge/Special Conditions The defendant has been sentenced to conditional discharge with special conditions.


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Conditional Discharge Terminated The sentence of conditional discharge has been terminated after a specific term. Consecutive Sentence A sentence that is one of two or more sentences imposed at the same time, after conviction for more than one offense, and which is served in sequence with the other sentences; or, a new sentence for a new conviction, imposed upon a person already under sentence(s) for a previous offense(s), thus increasing the maximum time the offender may be confined or under supervision. Contempt of Court Intentionally obstructing a court in the administration of justice, or acting in a way calculated to lessen its authority or dignity, or failing to obey it’s lawful orders. Conviction The judgment of a court, based on the verdict of a jury or judicial officer, or on the guilty plea or nolo contendere plea of the defendant, that the defendant is guilty of the offense(s) with which he or she has been charged. Correctional and Release Information Information on an individual compiled by a criminal justice or non-criminal justice agency in connection with bail, pretrial or post-trial release proceedings, reports on the mental condition of an alleged offender, reports on pre-sentence investigations, reports on inmates in correctional institutions or participants in rehabilitation programs, and probation and parole requests. Cost Only/Penalties and Fees A defendant is only ordered to pay costs, fees, or penalties. No fine(s) is imposed. Court Disposition For statistical reporting purposes, generally, the judicial decision terminating proceedings in a case before judgment is reached, or the judgment; the data items representing the outcome of judicial proceedings and the manner in which the outcome was arrived at. Court disposition can in criminal justice contexts mean either the immediate result of prosecution (conviction, acquittal, or dismissal) or the final result in the sense of sentencing disposition when the judgment is conviction. Credit Time Served The court allows the defendant to use time already served in the county jail to count towards the completion of the DOC/Jail sentence.

CSAOD Acronym for inchoate offence codes Conspiracy, Solicitation, Attempt, Substantive Offense (O), and Drug Conspiracy.

D Death Suggested/Cause Abated Case terminated upon determination of death of defendant. Delinquency Petition Withdrawn State withdraws petition for delinquency and has decided not to prosecute. For juvenile cases only, Dismiss To dismiss an action or suit without any further consideration or hearing. Dismiss/Court No motion set; case dismissed. Dismiss/Defense Motion A motion to dismiss is entered by the defense and granted. Dismiss/No Probable Cause Court determined there was not enough evidence to try cause. Dismiss/State Motion A motion to dismiss is entered by the state and granted. Dismiss/Superseded by Indictment or Information The original complaint has been replaced by charges in the information/indictment. Dismiss/Want of Prosecution Prosecutor failed to appear to pursue the action. Disposition Not Mandated This code should only be used by those statutes that by law are not mandated to be reported to the Bureau of Identification. DOC The defendant has been sentenced to spend time in the Illinois Department of Corrections.


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Document Control Number (DCN) The Document Control Number is a preprinted number located at the top left hand corner of a UCIA fingerprint request form. Driver Education School The defendant has been sentenced to complete driver’s education school. Drug Addiction Treatment The defendant has been sentenced to submit to drug addiction treatment. DUI School The defendant has been sentenced to submit to complete DUI School. DUI School Completed A defendant has completed DUI school that was ordered by the court. Duplicate or Warrant Arrest This code should only be used when it has been proven that the arrest has been reported as a duplicate or warrant arrest.

E Electronic Monitoring Electronic devices are placed on the defendant’s body to ensure that the defendant does not leave the area of confinement. ERROR – REQUIRED DATA There is an error in one or more of the required eight fields (Agency Identification Number, Transaction Applicant Position, Transaction Type Code, Last Name, First Name, Date of Birth, Sex, and Race). The record in question must be corrected and resubmitted. Ex Parte/Finding of Guilty An order is said to be ex parte when it is entered upon the defendant’s failure to appear.

F Failure to Comply/NRVC This would be used when a driver from a member state of Non-Resident Violator Compact (NRVC) has promised to appear and has failed to appear on the continued court date. A “Notice of Failure to Comply” will be forwarded to the driver’s home state for suspension action.

Failure to Pay/Notice to SOS The issuance of a notice to the SOS per statute 625 ILCS 5/6-306.6. Fee Applicant Fingerprint Card Fingerprint card submitted to the BOI by a non-criminal justice agency which has executed the appropriate contractual agreement with the Illinois State Police for the purpose of doing a criminal background check for a fee. Fine/Cost/Penalties and Fees All fines and costs (which include fees and penalties) are added together and reported. This does not include restitution.

G Governor’s Pardon Forgiveness of crime by the state’s governor. Guilty/20 ILCS 305/10-102 This is often referred to as TACP (Treatment As a Condition of Probation). Upon successful fulfillment of the terms and conditions of probation, the court shall discharge the person from probation. If the person has not previously been convicted, the court may vacate the judgment of conviction and dismiss the criminal proceedings against them. Guilty The defendant has been found to have committed a crime or has confessed to committing a crime. Guilty/Mentally Ill Having committed a crime, but the subject is found to mentally ill. Guilty/Directed Verdict In a case in which the party with the burden of proof has failed to present a prima facie case for jury consideration, the trial judge may order the entry of a verdict without allowing the jury to consider it. As a matter of law, there can be only one such verdict. In a criminal case, the judge may render a judgment of acquittal in favor of the defendant.


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H Home Confinement The defendant has been sentenced to confinement in their home/neighborhood.

I Intensive Probation The defendant has been sentenced to this specific type of probation. Interagency Agreement The Interagency Agreement is an agreement between the Illinois State Police and an agency to obtain criminal history record information.

J Jail The defendant has been sentenced to spend time in the county jail. This is used for incarceration sentences under 365 days. Judgment on Forfeiture This is used when an order for judgment of the forfeiture of a bond has been entered. It follows a 30 Day Notice of Continue Court Date/Forfeiture Pending, when the defendant fails to appear. This is reported to the SOS (Secretary of State) and would result in a conviction (bond forfeiture 6-100 IVC) being added to the drivers record. Juvenile Continuance Under Supervision The defendant has been found guilty, but the conviction has been withheld while the defendant satisfies the conditions of the supervision. For juvenile cases only.

M Medical/Mental Treatment The defendant has been sentenced to submit to medical or mental treatment. Merged With Another Offense Combined with another offense for the purpose of imposing a single disposition.

Merged with Another Sentence The court has found the defendant guilty, but has merged the sentence of the offense with the sentence of a different offense. Mistrial A trial of an action which cannot stand in law because of want of jurisdiction or a wrong drawing of jurors, or disregard of some other fundamental requisite before or during trial. Modified/Reviewing Court A reviewing court has modified the disposition of the trial court. Modified/Trial Court Court reheard matter after dispositions and modified without vacating. MULTI-HIT – SUBMIT FINGERPRINTS The subject name submitted pointed to more than one record and fingerprints are required to determine which record, if any, belongs to the subject.

N No Bill In the opinion of the Grand Jury, evidence was insufficient to warrant the return of a formal charge. No Charge/Disposition Not Available This code should be used only when trying to report a historical disposition when that information has been destroyed or cannot be located. No Sentence To Follow The court has found the defendant guilty, but not imposed a sentence. Nolle Prosequi A formal entry upon the record by the prosecuting officer, by which he declares that he will not prosecute the case further. Non-Suit Judgment rendered against party in legal proceeding on his inability to maintain his cause in court, or when he is in default in prosecuting his suit or in complying with orders of court. NO RECORD – NAME SEARCH ONLY There is no conviction data available based on the subject information submitted in your file.


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Not Guilty The jury/court acquits the defendant. Not Guilty/Insane Subject is not responsible for the charged crime because the subject was deemed insane at the time the crime was committed. Not Guilty/Directed Verdict Trial judge may enter an order of not guilty because of a matter of law at the conclusion of the prosecutions case. Not Guilty/Guilty of Lesser and Included Offense One composed of some, but not all, of the elements of the greater crime, and which does not have any elements not included in the greater offense. The subject is not guilty of this offense, but is guilty of a lesser and included offense. Not Proven/Not Adjudicated Delinquent State’s petition for delinquency has not been granted. Not guilty. For juvenile cases only.

O Order of Failure to Appear/IL Driver License Only This will be used when an order has been entered pursuant to IVC 6-303.3 to suspend an Illinois driver’s license following the 30 day notice sent to offender for failing to appear on the first court date. SOS would receive this and enter a suspension IVC 6-306.3(d).

P Paid In Full/Compliance of 625 ILCS 5/6-306.6 Defendant satisfied the previous failure to pay condition. PENDING – NAME SEARCH ONLY Further processing is required to determine if the subject name has any conviction data available. The processing time for PENDING responses is approximately 30 days. Periodic Imprisonment/Work Release The defendant has been sentenced to periodic time in the county jail. Usually this occurs when the defendant has a job throughout the week and spends time in jail on the weekend.

Probation The defendant has been sentenced to a term of probation. Probation/Special Conditions The defendant has been sentenced to probation with special conditions. Probation Terminated The sentence of probation has been terminated after a specific term. Public Service The defendant has been sentenced to complete some service to the community.

R Remanded/Reviewing Court A reviewing court returned the case to the trial court for further action. Restitution The defendant is required to compensate the victim or provide community service. Reversed/Reviewing Court A reviewing court has reversed the disposition of the trial court. Revocation/Vacate 1410 Probation A court action has vacated or revoked an existing 1410 (violation of the Controlled Substance Act) probation, making that probation type void. Revocation/Vacate 710 Probation A court action that has vacated or revoked an existing 710 (violation of the Cannabis Control Act) probation, making that probation type void. Revocation/Vacate 720 ILCS 5/12-4.3 Probation A court action has vacated or revoked an existing 710 probation, making that probation type void. Revocation/Vacate Conditional Discharge A court action has vacated or revoked an existing conditional discharge, making that conditional discharge void. Revocation/Vacate Probation A court action has vacated or revoked an existing probation, making that probation void.


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Revocation/Vacate Supervision A court action has vacated or revoked an existing supervision, making that supervision void.

S Sexually Dangerous A defendant is declared by the court to be suffering from a mental disorder coupled with criminal propensities to the commission of sex offences. Not found neither guilty nor not guilty. Committed to institution. No sentence information to follow. Special Facility Attendance/Residence The defendant has been sentenced to attend or reside at a special facility. State Identification Number (SID) The State Identification Number is eight digits in length with the last number being 0 (zero). This number is used to uniquely identify individuals by fingerprint data. Stricken Off With Leave to Reinstate (SOL) This indicates that the court has taken the case off the docket list, but the court can reinstate this case within a specified time period. Study/Vocational Training The defendant has been sentenced to complete a course of study or vocational training. Supervision A defendant enters a plea of guilty or is found guilty by the court or a jury, judgement is withheld, and the court imposes a disposition of supervision.

T Terminated Satisfied A probation, supervision or conditional discharge has been terminated because all conditions of the sentence have been met. Terminated Unsatisfied A probation, supervision, or conditional discharge has been terminated without the defendant completing the full conditions of the sentence. Transaction Control Number (TCN) The Transaction Control Number is a number located in the top right hand corner of the UCIA request form used in tracking the status of the request.

Transferred/No Jurisdiction The case has been transferred out of jurisdiction of the court reporting the case; like a change of venue. Change of venue is the removal of a suit begun in one county and moved to another county for trial. To move case that was filed in the wrong county.

U Unfit to Stand Trial A defendant is found to be incompetent, not adapted or qualified to stand trial pursuant to Article 104 of the Code of Criminal Procedure of 1963, 725 ILCS 5/104 et. al. Uniform Conviction Information Act (UCIA) The Uniform Conviction Information Act is a law enacted on January 1, 1991 mandating that all criminal history record conviction information collected and maintained by the Illinois State Police, Bureau of Identification, be made available to the public pursuant to 20 ILCS 2635/1 et seq.

V Vacate/Reviewing Court A reviewing court has vacated the disposition of the trial court. Vacate Trial Court Trial Court vacated previous disposition.

W Warrant Issued A written order to command law enforcement officers to arrest a person and bring him before a judge. Warrant Quashed/Withdrawn/Recalled The warrant is quashed after service of that warrant, or recalled or withdrawn prior to service. Withhold Judgment/720 ILCS 5/12-4.3 A defendant enters a plea of guilty or is found guilty by the court or a jury for violation of aggravated batter of a child (720 ILCS 5/12-4.3), judgment is withheld, and the defendant is sentenced to probation.


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Withhold Judgment/710 Probation 720 ILCS 550/10 A defendant enters a plea of guilty or is found guilty by the court or a jury for a violation of the Cannabis Control Act, judgment is withheld, and the defendant is sentences to probation as a first-time offender. Withhold Judgment/1410 Probation 720 ILCS 570/410

A defendant enters a plea of guilty or is found guilty by the court or a jury for a violation of the Controlled Substance Act, judgment is withheld, and the defendant is sentenced to probation as a first-time offender. Withhold Judgment/Supervision A defendant enters a plea of guilty or is found guilty by the court or a jury, judgment is withheld, and the court imposes a disposition of supervision.


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-XI- APPENDIX Type Page Sample Rapsheet 76 Sample User Agreement 80 Sample Fiscal Statement 84 Legislative Table 85 Current Fee Structure 90 Classes and Corresponding Penalties 92 NCIC Code Table 94 Sample Conviction Information Request Name Based Form 96 Sample Conviction Information Request Fingerprint Form 98 Sample Fee Applicant Fingerprint Form 100


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ILLINOIS STATE POLICE

Information & Technology Command 260 North Chicago Street

Joliet, IL 60432-4075

Criminal History Of: DOE, JOHN State Identification Number : IL 99887760 (Last Known Name)

Conviction Status : FELONY CONVICTIONS Custodial Status: RECEIVED Custodial Status Date: 02/10/1977

Juvenile Data: Informal Adjustment: 0 Formal Adjustment: 0

Alias Name(s) Date of Birth ADAMS,JOHNNIE 01/01/1901 CUST,TEST 03/04/1941 CUSTODIAL,TESTING 12/07/1942 DOE,JOHN 00/00/1950 JOHNSON,LOWE D 06/14/1960 TEST,TEST

SUBJECT IDENTIFICATION DATA

Sex: MALE

Race: WHITE

Height: 611 Date Reported: 01/19/1994 FBI#: Weight: 100 Date Reported: 01/19/1994 Chicago IR#: IR998877

Eyes: BLUE

Hair: BLACK

Skin: MEDIUM

Scars/Marks/Tattoos Place of Birth Drivers License Number DL State TAT L LEG ILLINOIS LOUISIANA


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UNITED STATES OF AMERICA

Social Security Number Miscellaneous Number Palm Prints Available 348668820 OA-ID123456 OA-ID42806 OA-ID49026

Photo Available IDOC# FOID# INS#

Occupation Date Reported DOOR GREETER 07/12/1999

Employer Date Reported

CRIMINAL HISTORY DATA

Arrest DCN: P12345678 Date of Arrest: 01/12/2001 Name: DOE, JOHN Date of Birth: 01/01/1901 Residence: Arresting Agency: ISP DOA BUREAU OF IDENTIFICATION NCIC: IL0998900 Agency Case Number: 123456789 Officer Badge Number: Photo Available: NO Arrest Charges Count Statute Citation Literal Description CSAOD Class 1 720 ILCS 5.0/9-1 MURDER O M Arrest Type: Date of Offense:


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States Attorney Section Filing Decision: FILED Decision Date: 01/12/2001 Count Statute Citation Literal Description CSAOD Class 1 720 ILCS 5.0/9-1 MURDER O M Agency Name: WILL COUNTY STATE'S ATTORNEY NCIC: IL099013A Court Charges/Disposition Count Statute Citation Literal Description CSAOD Class 1 720 ILCS 5.0/9-1-A-2 MURDER O M Disposition: GUILTY Disposition Date: 02/12/2001 Case No: Agency Name: WILL COUNTY CIRCUIT COURT NCIC: IL099015J Status Sentence Fine Amount Date SENTENCED TO 10 YEARS IMPRISONMENT-DOC 02/12/2001

Custodial DCN: L39604454 Date Received: 01/10/2001 Name: JOHNSON, LOWE D Date of Birth: 03/16/1962 Residence: 2119 BROKEADOG AV CHICAGO, IL 60420 Subject Institution Number: Photo Available: NO Confining Agency: DOC CORRECTIONAL CENTER STATEVILLE NCIC: IL099035C Agency Received From: COOK COUNTY SHERIFF'S OFFICE NCIC: IL0990000 Count Statute Citation Literal Description CSAOD Class 1 720 ILCS 5.0/9-1-A-2 MURDER O M Case Number: Disposition: Status Sentence Fine Amount Date SENTENCED TO 1 YEAR IMPRISONMENT-DOC 01/10/2001 Custodial Status Status Date Agency Name RECEIVED 01/10/2001 DOC CORRECTIONAL CENTER STATEVILLE


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Circuit clerks are required to report convictions and forfeitures of bail

for Illinois vehicle code violations to the Secretary of State as prescribed in chapter 95.5 section 6-204. This Information may be obtained from SOS offices

======END OF RAPSHEET======

STATE USE ONLY WARNING: Release of this information to unauthorized individuals or agencies or misuse is prohibited by Federal Law

Title 42 USC 3787g pertaining to criminal history information.

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ILLINOIS STATE POLICE

INTERAGENCY AGREEMENT BETWEEN THE ILLINOIS STATE POLICE AND

(hereinafter “User “)_______________ The Illinois State Police (hereinafter "ISP") acting as the state central repository for Criminal History Record Information (hereinafter "CHRI") and the User, hereby agree to the following terms, provisions, and conditions: I. Purpose: (1) ISP, in its capacity as the state central repository, has the authority to provide User with CHRI and be paid for its

expenses by use of the State Police Services Fund. This agreement establishes the terms of this relationship. II. Term (1) This agreement will commence upon execution of the signature of the Director of the Illinois State Police, and

continue until June 30, 2005, unless canceled by either party upon thirty days written notice. III. Services the ISP agrees to provide to User. (1) Fingerprint-based Criminal History Record Information. IV. Duties of User - User agrees to undertake and perform the following duties: (1) User shall submit forms for processing by ISP through its files. Any fingerprint cards found to be unclassifiable shall

be returned to User. User may resubmit unclassifiable fingerprint cards by attaching a new completed fingerprint card and submitting both to ISP for processing;

(2) User can submit FBI fee applicant fingerprint cards for submission to the Federal Bureau of Investigation’s Criminal

Justice Information Services (CJIS) Division through the ISP; (3) User shall be responsible for checking the quality and completeness of all forms submitted to ensure they are legible

and properly completed; (4) User shall cooperate with and make its records available to ISP for the purpose of conducting periodic audits of User's

compliance with all laws, rules, and regulations regarding the processing of CHRI furnished by ISP to User; (5) User agrees to keep such records as ISP may direct in order to facilitate such audits. At a minimum, User shall log all

disseminations of CHRI received from ISP and covered by the terms of this Agreement. This log must include the identities of persons or agencies to whom the information is released, the name of the requestor, the authority of the requestor, the purpose of the request, the identity of the individual to whom the information relates, and the date of the dissemination. Such log shall be retained for a period of (3) years. User shall ensure such authorized parties agree to provide the same protection and physical security of CHRI as agreed to by User;

(6) User shall be responsible for the physical security of CHRI under its control or in its custody and shall protect such information from unauthorized access/disclosure and dissemination. When CHRI is no longer required by User, it may be either returned to ISP or destroyed by User through shredding or burning;

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(7) User shall pay ISP sufficient funds to cover the fees as set forth in Appendix A. V. Duties of ISP: ISP agrees to undertake and perform the following duties: (1) ISP shall process, in a timely fashion, all ISP fee applicant cards submitted by User; (2) ISP agrees to forward, in a timely fashion, FBI applicant fingerprint cards to the FBI's Criminal Justice Information

Services (CJIS) Division;

(3) ISP shall, if requested, assist User in the interpretation or translation of any CHRI requiring clarification; (4) ISP shall conduct an annual review in order to determine the level of fees to be established for the following fiscal

year. ISP fees shall be based upon the cost of providing CHRI services, as required by law. User shall be notified of any increase or decrease in ISP fees. Pursuant to notification by ISP, any new ISP fee established shall replace the ISP fee identified in Appendix A;

(5) Fingerprint submission procedures established by the FBI are subject to change and ISP shall advise User

immediately of any changes promulgated by the FBI; (6) The FBI fee is established by the Director of the FBI. ISP shall notify User immediately of any changes promulgated

by the FBI. Upon notification by ISP, any new FBI fee established shall replace the FBI fee identified in Appendix A.

VI. General Provisions: (1) ISP agrees to notify User 60 days prior to making changes in rules, procedures and policies adopted by it and incorporated in this agreement. User agrees to notify ISP 60 days prior to making changes in rules, procedures and policies adopted by it and incorporated in this agreement. Changes in the rules, procedures and policies originating with federal and state executive order, congressional or state legislative enactment, or by court decision shall be initiated as required by law; (2) This Agreement may be amended by the mutual consent of both parties at anytime during its term. Amendments to

this Agreement shall be in writing and signed by both parties or their authorized representatives. Modification of the fee amounts in Appendix A will be made upon receipt of written notice from ISP to User;

(3) The maximum amount of this agreement is per request as identified in Appendix A.

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IN WITNESS WHEREOF, the parties hereto caused this agreement to be executed by the proper officers and officials. _________________________________________________________________________ Signature of Agency Head

__________________________________________________________________________ Print or Type Name of Agency Head

________________________________________________________________________ Name of Agency

_______________________________________________________________________

Date

State of Illinois Illinois State Police

By:_______________________________________________________________________ Director

Date:_____________________________________________________________________

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LOCAL GOVERNMENT APPENDIX A AUTHORIZATION: ISP will provide User with CHRI pursuant to and limited by: 20 ILCS 260/3 and 20 ILCS 2630/3.1. FORMS: User may submit forms as follows: ISP6-404 FEES: Services performed by ISP will be based upon the following fee schedule:

$38.00 Each original set of Fee Applicant fingerprint cards (1-ISP

& 1-FBI) submitted manually. $14.00 Each ISP Fee Applicant fingerprint card submitted manually. $12.00 Each Fee Applicant fingerprint card submitted electronically. $24.00 Each FBI Applicant fingerprint card submitted manually or electronically.

$10.00 Each resubmission of Fee Applicant fingerprints as a result of an unclassifiable fingerprint card.

NOTICES: All notices shall be effective on the date of posting with the U.S. Postal Service and shall be

addressed as follows: ISP: Illinois State Police Bureau of Identification 260 North Chicago Street Joliet, Illinois 60432-1060 USER:

________________________________________

Agency ________________________________________ Street Address

________________________________________

City, State, Zip Code ________________________________________ Telephone Number ___________________________________ Fax Number


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ILLINOIS STATE POLICE Information & Technology Command

Bureau of Identification 260 North Chicago Street Joliet, Illinois 60432

ACME HIJINX 1313 MOCKINGBIRD LANE DOWNERS GROVE, IL 60515

ACCOUNT STATEMENT BY COST CENTER

Start date: 03/01/03 End date: 04/09/03 Cost Center: 9999 Cost Center Name: MODEM AGENCY ORI: SA0000000 Agency Name: ACME HIJINX ACCOUNT DEBITS

Activity Date

Subm. Name

TCN

Subject Name

Result

Result Date

Sent To

Fee Waived

Resubm.

Amount

03/14/03 UCIA RFT1110001011111 DOE, JANE State <$7.00> 03/21/03 UCIA RFT1110001022222 DOW, JANE State <$7.00> 03/26/03 UCIA RFT1110001033333 SMITH, JOE State <$7.00>

ACCOUNT PAYMENTS

Activity Date

Payment Type

Comments

Amount

03/07/03 CHECK DEPOSIT 4523 03/07/03 MMW $500.00

Beginning Balance: $0.00 Ending Balance: $465.00


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Fee Legislation Table

AGENCY/GROUP STATUTE CITATION

METHOD OF SUBMISSION FINGERPRINTS / NAME ONLY REASON FOR ACCESS

FBI ACCESS

ENUMERATED STATUTES

ALL CONVICTION CHRI / ONLY

4th U.S. Army 20 ILCS 2630/3 (C) Fingerprints

Arms Storage No No All CHRI

Bureau of Justice Statistics

20 ILCS 2630/7 Name Only OBTS Study No No All CHRI

Chicago Board of Education ORI# IL016299S

20 ILCS 2630/3 (A) 105 ILCS 5/34-18.5

Fingerprints Only After A Positive Namecheck

1 School 2 Contractual Employees

Yes 1 No 2 Yes

Conviction Only

Department of Children and Family Services ORI# IL920520Z

20 ILCS 415/8b.1 20 ILCS 2630/7

Fingerprints Employees

Yes

No

Conviction Only

Department of Children & Family Services ORI# IL920610Z

20 ILCS 415/8b.1 20 ILCS 2630/7

Fingerprints Employees Yes Yes All CHRI

Department of Children and Family Services ORI# IL920030Z

225 ILCS 10/4, 4.1 & 4.2 Fingerprints Childcare Licensing Yes No All CHRI

Illinois Commerce Commission

20 ILCS 2630/7 625 ILCS 5/18a-200 (7) 403 (2) & 404 (C)

Fingerprints Commercial Vehicle Relocators

Yes No All CHRI

Defense Investigative Services

20 ILCS 2630/7 Title V, U.S.C., part III Subpart H, Ch 91, Sec 9101

Fingerprints Positions of National Security

No No All CHRI

Police & Fire Boards Fire Protection Districts

20 ILCS 2630/3 65 ILCS 5/10-2.1-6, 2.1-6.1 & 2.1-6.2

Fingerprints Firefighter Applicants Yes Yes Conviction Only

Local Liquor Control Commissions ORI# IL920490Z

20 ILCS 2630/3.1 235 ILCS 5/4-7 & 5/6-2

Fingerprints Liquor License Applicants

Yes No Conviction Only

Units of Local Government

20 ILCS 2630/3 Fingerprints Employees Yes No Conviction Only

Department of Natural Resources ORI# IL920500Z

225 ILCS 210/2002, 2003, & 2004

Fingerprints Explosive Licenses Yes No Conviction Only

Illinois National Guard

20 ILCS 2630/3 Fingerprints Arms Storage No No All CHRI

Private Organizations

20 ILCS 2630/3

Fingerprints Employees & Volunteers

No No Conviction Only

Department of Professional Regulation ORI# IL920020Z

20 ILCS 2630/3.1a 225 ILCS 447/35-3(2)(c)

Fingerprints Private Detectives, Security Guards, Alarm Installers.

Yes

No

Conviction Only


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FBI ACCESS

ENUMERATED STATUTES


Department of Professional Regulation ORI# IL920650Z

510 ILCS 72/35(a)(3) 20 ILCS 2630/3

Fingerprints Humane Euthanasia Yes No Conviction Only

Department of Professional Regulation ORI IL920630Z

20 ILCS 2630/3 225 ILCS 65/5-23

Fingerprints Nurses Yes No Conviction Only

Illinois Racing Board ORI# IL920120Z

20 ILCS 2630/7 230 ILCS 5/15 & 5/15.3

Fingerprints Racing Licenses Yes No Conviction Only

School Districts

20 ILCS 2630/3 105 ILCS 5/10-21.9

Fingerprints Only After Positive Namecheck

1. School 2. Contractual Employees

Yes 1. No 2. Yes

Conviction Only

Secretary of State ORI# IL920640Z

625 ILCS 5/6-508(c)(1)

Fingerprints effective 1/1/04

Charter Bus Drivers Yes No Conviction Only


20 ILCS 2630/7 625 ILCS 5/6 - 411

Fingerprints Drivers Training Licenses



15 ILCS 310/10 b.1 20 ILCS 2630/7

Fingerprints 1. Police Applicants 2. All Employees of Merit System

Yes 1. Yes 2. No

1 All CHRI 2 Conviction Only


625 ILCS 5/6 - 106.1 Fingerprints Bus Driver Applicants Yes No Conviction Only

Secretary of State ORI# ILL032150

815 ILCS 5/7a Namecheck Only Illinois Securities Law Violations

No Yes (Fraud & Prostitution)

All CHRI

All Agencies, Boards, etc. Commissioned by the Governor

20 ILCS 415/8b.1 20 ILCS 2630/7

Fingerprints 1 Police Applicants 2 All Other Employees

Yes No 1 All CHRI 2 Conviction Only

Illinois Department of Revenue

20 ILCS 415/8b.1 20 ILCS 2630/7

Fingerprints All Employees Yes No Conviction Only

Attorney Registration Disciplinary Commission

20 ILCS 2630/7 20 ILCS 2635/1 et seq.

Fingerprints Investigative Charges of Misconduct


Department of Nuclear Safety

20 ILCS 415/8b.1 20 ILCS 2630/7


Illinois Commissioner of Banks and Trust Companies ORI# IL920550Z

20 ILCS 2630/7 20 ILCS 2635/1 et seq. 20 ILCS 3205/5d

1.Fingerprints 2.Namechecks

Applicants For Permits To Organize

1. Yes 2. No

No 1. All CHRI 2. Conviction Only

UCIA Any Person or Organization

20 ILCS 2635/1 et seq. Fingerprints and Namechecks

Any No No Conviction Only

Illinois State Museum

20 ILCS 415/8b.1 20 ILCS 2630/7


US Postal Service 20 ILCS 2635/1 et seq. Fingerprints and Namechecks

All Employees No No Conviction Only


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FBI ACCESS

ENUMERATED STATUTES


Illinois State Board of Education

20 ILCS 2630/7 105 ILCS 5/21-1, -23, -23a & -23b

Fingerprints and Namechecks

Teacher Licensing Yes No Conviction Only

General Assembly Retirement System

20 ILCS 2630/7 40 ILCS 5/2-156

Namecheck Only Determine Eligibility for Benefits


Policemen’s Pension Fund

20 ILCS 2630/7 40 ILCS 5/3-147



Firefighter’s Pension Fund

20 ILCS 2630/7 40 ILCS 5/4-138



Policemen’s Annuity and Benefit Fund

20 ILCS 2630/7 40 ILCS 5/5-227



Firemen’s Annuity and Benefit Fund

20 ILCS 2630/7 40 ILCS 5/6-221



Illinois Municipal Retirement Fund

20 ILCS 2630/7 40 ILCS 5/7-219



Municipal Employees’ Officer’s and Official’s Annuity and Benefit Fund

20 ILCS 2630/7 40 ILCS 5/8-251



County Employees’ and Officer’s Annuity and Benefit Fund

20 ILCS 2630/7 40 ILCS 5/9-235



Laborer’s and Retirement Board Employees’ Annuity and Benefit Fund

20 ILCS 2630/7 40 ILCS 5/11-230



Park Employees’ and Retirement Board Employees’ Annuity and Benefit Fund

20 ILCS 2630/7 40 ILCS 5/12-191



Sanitary District Employees’ and Trustees Annuity and Benefit Find

20 ILCS 2630/7 40 ILCS 5/13-807



State Employees’ Retirement System

20 ILCS 5/14-149 20 ILCS 2630/7



State University Retirement System

20 ILCS 2630/7 40 ILCS 5/15-187



Teachers’ Retirement System of Illinois

20 ILCS 2630/7 40 ILCS 5/16-199



Public School Teachers’ Retirement System

20 ILCS 2630/7 40 ILCS 5/17-149.1




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FBI ACCESS

ENUMERATED STATUTES


Judges’ Retirement System of Illinois

20 ILCS 2630/7 40 ILCS 5/18-163



Educational Service Regions

20 ILCS 2630/3 105 ILCS 5/10-21..9

Namecheck Only

Determine Eligibility Benefits


Private Adoptions 750 ILCS 50/6 20 ILCS 2605/55A 5 ILCS 220/1

Fingerprints Adoption - Parents Yes No Conviction Only

Illinois Gaming Board ORI# IL0169Y00

20 ILCS 2630/7 230 ILCS 10/5(d) 10/5.1(4), 10/6(e) 10/7(a)(1) (2)+(d) 10/9(a)(2), & (c) and .10/22

Fingerprints Owners, Licenses, Suppliers, and Operational Licences

Yes No All CHRI

Public Housing Authorities

310 ILCS 10/25(e) 42 U.S.C. 1437-1437R and 3535(d)

Fingerprints Screen Applicants for Public Housing

No Conviction Only

Illinois Lottery ILL11585S

720 ILCS 5/28-2 20 ILCS 2605/55A 20 ILCS 1605/10.1 5 ILCS 220/1

1. Fingerprints 2. Namecheck

All Employees No 1. Yes 2. No

Conviction Only

Illinois Park District Code

20 ILCS 2630/3 20 ILCS 2630/7 70 ILCS 1205/8-23


All Employees

No Yes Conviction Only

Vehicle Dealers Secretary of State IL920660Z

625 ILCS 5/5-105 Fingerprints Licensee Yes No Conviction Only

General Not For Profit Corporation Act (Secretary of State)

805 ILCS 105/102.13 Fingerprints Incorporation of a corporation benefitting youths.


Chicago Park District 20 ILCS 2630/3 20 ILCS 2630/7 70 ILCS 1505/16a-5


All Employees

No Yes Conviction Only


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Non-Criminal Justice

Processing Fees

SCHOOLS Received through Mail Received via Livescan

Current Effective

July 1, 2004 Current Effective

July 1, 2004 Forms $10.00 $13.00 N/A N/A State Fingerprint Card $14.00 $20.00 $12.00 $15.00 FBI Fingerprint Card $24.00 $24.00 $24.00 $24.00 Full Set $38.00 $44.00 $36.00 $39.00

FEE APPLICANTS Received through Mail Received via Livescan

Current

Effective July 1, 2004 Current

Effective July 1, 2004

State Fingerprint Card $14.00 $20.00 $12.00 $15.00 FBI Fingerprint Card $24.00 $24.00 $24.00 $24.00 Full Set $38.00 $44.00 $36.00 $39.00

UCIA Received through Mail Received via Livescan

Current



Non-Fingerprint Form $12.00 $16.00 N/A N/A Fingerprint Card $14.00 $20.00 $12.00 $15.00

RESUBMISSIONS Received through Mail Received via Livescan

Current



Fee Applicant State Fingerprint Card $10.00 $10.00 FBI Fingerprint Card (with original attached) $10.00 $10.00 UCIA Non-Fingerprint Form $12.00 N/A Fingerprint Card $14.00 $12.00

Modem $7.00 $10.00 Expungements $40.00 $60.00 Petitions No Charge


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Classification of Offenses and Corresponding Penalties

Class – Felony Imprisonment Extended Term Mandatory Supervised

Release Fine

Probation/ Conditional Discharge

Murder

Not less than 20 nor more than 60

years 60 – 100 years 3 years

$10,000 or amount specified

in offense, whichever is

greater NONE

Class X


years 30 – 60 years 3 years Same as above NONE

Class 1


years 15 – 30 years 2 years Same as above 4 years

(maximum)

Class 2


years 7 – 14 years 2 years Same as above 4 years

(maximum)

Class 3


years 5 – 10 years 1 year Same as above 30 months (maximum)

Class 4


years 3 – 6 years 1 year Same as above 30 months (maximum)

Class – Misdemeanor Imprisonment Extended Term

Mandatory Supervised

Release Fine

Probation/ Conditional Discharge

Class A Any tem less than 1 year None

Not to exceed $1,000

1 year (maximum)

Class B Any term less than 6 months None

Not to exceed $500

1 year (maximum)

Class C Any term less than 30 days None

Not to exceed $500 or amount

specified in offense,

whichever is greater

1 year (maximum)

Petty Offense None None Amount specified

in statute 6 months

(maximum) Note: A fine cannot be the sole disposition in a felony case. A term of imprisonment is mandatory for certain Class 1 felonies.


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NCIC Code Tables

Field Name Description Code Meaning

Sex The subject’s sex. M F U

Male Female Unknown

Race The subject’s race W B A I U

White Black Asian/Pacific Islands American Indian/Alaskan Unknown

Hair Color The subject’s hair color. BAL BLK BLN BLU BRO GRN GRY ONG PLE PNK RED SDY WHI XXX

Bald Black Blond or Strawberry Blue Brown Green Gray Orange Purple Pink Red or Auburn Sandy White Unknown

Skin Tone The subject’s skin tone/complexion ALB BLK DRK DBR FAR LGT LBR MED MBR OLV RUD SAL YEL

Albino Black Dark Dark Brown Fair Light Light brown Medium Medium brown Olive Ruddy Sallow Yellow


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Field Name Description Code Meaning

XXX Unknown Eye Color The subject’s eye color BLK

BLU BRO GRY GRN HAZ MAR PNK XXX

Black Blue Brown Gray Green Hazel Maroon Pink Unknown

Misc. Number A valid multi-functional identification number. Do not use the two-digit alpha code listed above for an Air Force, Army, National Guard, or Air National Guard serial number. Instead, use the generic AS code, followed by the number. For example, if the subject’s National Guard serial number is NG21001999, enter AS-21001999 in the Miscellaneous Number Field.

AS AR AS

CG MD

MC MP

NS OA

PP SS VA

Air Force Serial Number Alien Registration Number Army Serial Number, National Guard Serial Number, or Air National Guard Serial Number (regardless of state) U.S. Coast Guard Serial Number Mariner’s Document of Identification Number Marine Corps Serial Number Royal Canadian Mounted Police Identification Number (FPS Number) Navy Serial Number Originating Agency Police or Identification Number Passport Number Selective Service Number Veteran’s Administration Claim Number


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guide to understanding criminal background check …guide to understanding criminal background check...

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