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CONCORDE CORODEX GROUP

Awareness Training in AD EHSMS Requirements

Prepared by: Christopher ManingoQA/QHSE Engineer

Objective of the Training

OHS: To ensure employees’ safety and the promotion and maintenance of the highest degree of physical, mental and social well‐being of workers by preventing ill health, controlling risks and the adaptation of work to people, and people to their jobs.

EI: To ensure that these impacts are reduced and managed, at the individual entity level, to ensure the workplace is healthy and safe and to protect and conserve the environment as a whole for the benefit of the Emirate of Abu Dhabi and its inhabitants.

1. An entity officially nominated by a concerned SRA shall comply with all requirements of the AD EHSMS RF, including developing a fully compliant EHSMS and gaining approval from the concerned SRA.

2. An entity that officially notified to do so, shall comply with the requirements of AD EHS RI – Mechanism 5.0 –EHS Requirements for Low Risk Entities and the technical requirements of relevant Regulatory Instruments (Codes of Practice, Mechanisms and Standards).

3. All other entities operating within the Emirate of Abu Dhabi who are not yet nominated or notified by a concerned SRA shall strive to comply with the requirements AD EHSMS RF.

COMPLIANCE

AD EHSMS RF - Structure

Elements

Standards CoP Mechanism

T.G.AD EHSMS

G.D

1. T.G: Technical Guidelines2. G.D: Guidance Documents3. CoP: Code of Practice

AD EHSMS RF(Mandatory ManagementSystem Requirements)

EHS RegulatoryInstruments(Mandatory TechnicalRequirements)

Guidelines Guidance / Advice)

Regulatory Framework

Introduction Elements

ForewordGeneral EHS PolicyDecree 42 of 2009AD EHSMS RF ManualGlossary of Terms

1. Roles, Responsibilities and Self Regulation2. Risk Management3. Management of Contractors4. Consultation and Communication5. Training and Competency6. Emergency Response and 7. Management Monitoring, Investigation and Reporting8. Audit and Inspection9. Compliance and Management Review

Element 01

Integration of EHS Requirementsin the Emirate of Abu Dhabi

Roles, Responsibilities and Self‐Regulation

Roles, Responsibilities and Self‐Regulation

Abu Dhabi EHS Center (AD EHSMS Competent Authority)• Sector Regulatory Authorities• Entities (Government and Private)• Employers• Employees• Designers of Buildings / Structures• Designers, Manufacturers, Importers and Providers of Plant, Equipment or Substances for Occupational Use• EHS Responsibilities and Authorities for Developments / Projects

– Planning and Evaluation Phase– Construction Phase– Operational Phase– Decommissioning and Demolition• Self-Regulation

Element 02

Risk Management

Risk Management

• Risk Management Program, including:– defines risk management methodologies and competencies– based on consultation with employees, contractors and other

relevant stakeholders;– incorporates the recognized steps of risk management

– addresses routine and non-routine activities of all persons having access to the workplace

– addresses supply chain and contractor undertakings– address human behavior

– address plant, machinery, equipment, substances and materials at the workplace

– address the design of work areas, processes, work organization and operating procedures

– ensure documentation, recording and communication of the results of risk management activities

• Occupational Health and Safety Control Hierarchy• Environmental Control Hierarchy

Element 03

Management of Contractors

Management of Contractors

• Management of Contractors Process

– Establishment of Project EHS Requirements

– Evaluation / Selection

– Contractual Agreement

– Co-ordination and Communication

– Mobilization / Work in Progress

– Monitoring Performance

– Commissioning

– Demobilization / Decommissioning

– Contract Close-Out

• Principal Contractor for “Construction Work”

Element 04

Consultation and Communication


• Communication Procedure(s), including:

– internal communication throughout the various levels of the entity

– communication with contractors and other visitors to the workplace

– relevant communication with external stakeholders

– development of an annual EHS performance report, to be used for

internal communication and management review purposes (external

stakeholder communication / distribution is optional)

• Consultation Procedure(s), including

– ensure effective consultation and participation of employees in

EHS matters

– appropriate involvement in risk management activities

– appropriate involvement in EHS incident investigation

– involvement in the development and review of EHS policies and

objectives

– structure of consultation committees and meetings

– consultation with contractors and other external stakeholders

• EHS Committee Requirements


Element 05

Training and Competency


• Training Procedure(s), including:

– identification & evaluation of EHS training needs

– providing appropriate EHS training, including:

• level of responsibility and competence

• frequency of training types of training

• literacy, numeracy, language and other learning requirements

• trainer competency and assessment activities

• training records

• refresher training requirements

– monitoring, measuring results


EHS Competency Procedure(s) including:

• ensure that employees are competent on the basis of appropriate

education, training and/or experience

• a process to identify and evaluate EHS competency requirements,

including:

- relevant EHS competencies

- ask-specific competences

- methods of assessing competencies

- process to record competencies

- maintaining and improving competencies

Element 06

Emergency Management

Emergency Management

• Emergency Management program:

– risk-based identification & response to potential emergency situations

– specific emergency response & management roles, responsibilities & resources

– appropriate risk-based emergency response and management plan(s), including:

• threat-specific plan(s)

• facility specific(s)

– appropriate support / functional plans

– provision of appropriate resources (eg. human, equipment, facilities, training)

– arrangements for external stakeholder communications

– arrangement for communications with concerned SRA’s and emergency

services, if applicable

– periodic emergency response and management tests and exercises.

Element 07

Monitoring, Investigation and Reporting


• EHS Targets and Objectives Procedure(s) including:

– ensure documented, effectively communicated EHS targets and objectives

– ensure targets and objectives, where practicable shall be measureable

– incorporates requirements of:

• the entity EHS policy

• legal requirements

• relevant Competent Authorities requirements

• AD EHSMS RF mandatory key performance indicators and Sector specific

targets and objectives, if applicable

– sets program(s) for achieving the targets and objectives, including, the

methods, timeframes, monitoring activities and responsibilities

– ensure targets, objectives and procedure(s) are reviewed periodically to

ensure they remain relevant and appropriate.

• EHS Incident Investigation Procedure(s), including:

– compliant with AD EHS RI – Mechanism 11.0 – EHS Incident

Investigation

– process of recording, investigating and analyzing EHS incidents

– ensure investigations are performed by competent person(s) in

consultation and coordination with relevant stakeholders

– ensure investigations are performed in a timely manner

– process to determine the root causes of EHS incidents

– identify opportunities for corrective and preventative control

measures

– ensure effective communication of the outcomes of the investigation

to relevant stakeholders.


• EHS Monitoring Procedure(s) including:

– monitoring of the entity’s EHS targets and objectives

– monitoring the effectiveness of EHS programs and control measures

– proactive & reactive measures of performance

– monitoring compliance with applicable Federal Occupational Standards

and AD EHS RI - Standards and Guideline Values

– requirements outlined in relevant AD EHS Regulatory Instruments:

• requirements outlined in SRA / Competent Authorities permits / licenses / no

objection certificates, or equivalent

• requirements outlined in approved EHS Plans and Studies

• requirements outlined by relevant SRA / Competent Authority(s)

• description of methodologies and instruments used to monitor, including,

calibration requirements and records.



• EHS Reporting Procedure(s) includes:

– hierarchies, timetables & responsibilities for reporting

– EHS performance & incident reporting requirements, including:

• EHS Incidents to the concerned SRA as required

• quarterly EHS performance to the concerned SRA

• annual 3rd party external audit results to the concerned SRA;

– requirements in permits / licenses / no objection certificates /

equivalent

– requirements outlined in approved EHS Plans and Studies

– requirements outlined in relevant AD EHS Regulatory Instruments

– other requirements outlined by the entity’s approved EHSMS

Element 08

Audit and Inspection

Audit and Inspection

• EHS audit and Inspection program / procedure(s) including:

– scope, criteria, and objectives of audits / inspections to be conducted

– responsibilities, competencies and resources

– program planning and implementation processes, including

– program monitoring and review

– internal and external reporting requirements

Element 09

Compliance and Management Review


• Integrated EHS Policy, including:

– be authorized by Top Management

– be appropriate to nature & scale of the entity’s EHS risks

– include commitment to:

• prevention of injury, illness and environmental pollution

• enhancement of employee health and wellbeing;

• legal compliance

• setting, monitoring and reviewing EHS targets and objectives

• provision of appropriate EHS resources

• continual improvement

– be communicated to all relevant stakeholders

• Legal Compliance Procedure(s) including:

– identify and access relevant legal and other requirements (eg. Legal

Register)

– ensure compliance to relevant legal and other

requirements when developing EHSMS procedures, processes and

programs

– ensure communication to relevant stakeholders of legal

and other requirements

– be reviewed periodically to ensure it remains relevant and

appropriate


• Operational program(s) / procedure(s) including:

– operations and activities that are associated with identified hazard(s) that

require implementation of control measure(s) to manage risk(s)

– control measures related to supply chains (purchase of goods, equipment and

services)

– control measures related to contactors and other visitors to the workplace

– stipulated operating criteria / instructions, maintenance instructions / integrity

programs where their absence could lead to an increase in EHS risk(s)


• Document Control procedure(s), including:

– ensure documents remain legible, traceable and secure

– ensure relevant version control to prevent unintended use

of obsolete documents

– ensure appropriate review and approval processes

– ensure a distribution process for EHS documents

– process to maintain EHS records

– process to ensure identification, storage, protection

retrieval, retention and disposal of records

– process to retain EHS documents


• Management of Change process, including:

– ensure that changes in organizational do not result in the inadvertent

introduction of hazards and increased risk

• Management System Review procedure(s), including:

– ensure top management reviews the entity’s EHSMS, at planned intervals

to ensure its suitability and effectiveness, minimum of one full review per

year

– identify key review team members

– specify clear roles and responsibilities assigned to review team members

– define the process of recording, implementing and communicating the

results of management reviews

– define the criteria for the review


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Documents

approved ehs

ad ehsms rf

control measures

studies requirements

relevant stakeholders

requirements

management

ehs training