greater vancouver regional district board of …recommendation: that the gvrd board: a) receive for...

GREATER VANCOUVER REGIONAL DISTRICT BOARD OF DIRECTORS

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Board of Directors held at 9:12 a.m. on Friday, July 31, 2015 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia.

MEMBERS PRESENT: Chair, Director Greg Moore, Port Coquitlam Vice Chair, Director Raymond Louie, Vancouver Director Wayne Baldwin, White Rock Director Malcolm Brodie, Richmond Director Karl Buhr, Lions Bay Alternate Director Adriane Carr, Vancouver for Kerry Jang (departed at 10:53 a.m.) Director Derek Corrigan, Burnaby Director Jonathan Cote, New Westminster Director Heather Deal, Vancouver Director Sav Dhaliwal, Burnaby Director Ralph Drew, Belcarra Alternate Director Janis Elkerton, Pitt Meadows for John Becker Alternate Director Tom Gill, Surrey for Linda Hepner Director Maria Harris, Electoral Area A Director Bruce Hayne, Surrey Alternate Director Meghan Lahti, Port Moody for Mike Clay Director Lois Jackson, Delta Director Colleen Jordan, Burnaby Director Bob Long, Langley Township Alternate Director Dennis Marsden, Coquitlam for Craig Hodge Director Mary Martin, Surrey Director John McEwen, Anmore Director Geoff Meggs, Vancouver Alternate Director Angie Quaale, Langley Township for Charlie Fox Director Nicole Read, Maple Ridge Director Andrea Reimer, Vancouver Director Gregor Robertson, Vancouver Director Michael Smith, West Vancouver Director Barbara Steele, Surrey Director Tim Stevenson, Vancouver Director Harold Steves, Richmond Director Richard Stewart, Coquitlam Director Rudy Storteboom, Langley City Director Judy Villeneuve, Surrey Director Richard Walton, North Vancouver District Director Bryce Williams, Tsawwassen

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Board of Directors held on Friday, July 31, 2015 of12

MEMBERS ABSENT: Director Darrell Mussatto, North Vancouver City Director Maureen Nicholson, Bowen Island

STAFF PRESENT: Carol Mason, Commissioner/Chief Administrative Officer Janis Knaupp, Assistant to Regional Committees, Board and Information Services, Legal and

Legislative Services Chris Plagnol, Director, Board and Information Services/Corporate Officer, Legal and Legislative

Services

A. ADOPTION OF THE AGENDA

1. July 31, 2015 Regular Meeting Agenda

It was MOVED and SECONDED That the GVRD Board: a) amend the agenda for its regular meeting scheduled for July 31, 2015 by:

i. adding, in Item Gl.l - Metro Vancouver 2040: Shaping our Future Amendment to Reflect Accepted Regional Context Statements, on-table replacement Schedule F;

ii. varying the order of the agenda to consider Item 2.5 Metro Vancouver Transportation and Transit Plebiscite - Results and Regional Planning Implications, prior to Item H.1 Public Transit Governance Structures; and

b) adopt the agenda as amended. CARRIED

B. ADOPTION OF THE MINUTES

1. July 3, 2015 Regular Meeting Minutes

It was MOVED and SECONDED That the GVRD Board adopt the minutes for its regular meeting held July 3, 2015 as circulated.

CARRIED

C. DELEGATIONS No items presented.


D. INVITED PRESENTATIONS

1. Katherine Woods, Safe Energy Leadership Alliance Coordinator and Megan Smith, Environmental Policy Advisor, Office of King County Executive Dow Constantine, Safe Energy Leadership Alliance Councillor Chuck Puchmayr, City of New Westminster, and Safe Energy Leadership Alliance (SELA) member, informed the Board about SELA's background and mandate to ensure railway safety response capacity and address impacts to quality of life from coal and about the City of New Westminster's efforts to strengthen relationships with local railways.

Megan Smith, Environmental Policy Advisor, SELA, informed the Board about SELA's history, membership composition, meeting format, focus on health and traffic safety, expanded scope responding to expanding rail transport of oil and thermal coal, and interest to protect First Nations treaty rights.

Ms. Smith expressed concerns about the scope of the permit being too narrow for the proposed Cherry Point Coal Facility in Washington, USA, given it is limited to the facility footprint and does not contemplate trains and barges, or longterm community impacts. Board members were requested to consider SELA membership and the Board was asked to consider advocating senior government for expanding the scope of reviews through the air quality permitting process.

E. CONSENT AGENDA The following items were removed from the Consent Agenda, in the following order, for consideration under Section F. Items Removed from the Consent Agenda: 2.5 Metro Vancouver Transportation and Transit Plebiscite - Results and Regional

Planning Implications 3.1 Non-Member Attendance at Board and Committee Meetings Policy 2.1 Inland Terminals Facts in Focus Policy Backgrounder

It was MOVED and SECONDED That the GVRD Board adopt the recommendations contained in the following items presented in the July 31, 2015 GVRD Board Consent Agenda: 1.1 Federation of Canadian Municipalities 2015 Federal Election Platform 2.2 Southwest BC Bio-Region Food System Design 2.3 Progress Toward Shaping our Future 2014 Annual Report and 2014 Highlights

Report 2.4 Metro Vancouver 2040: Shaping our Future 2014 Procedural Reporting 3.2 Metro Vancouver 2015-2018 Board Strategic Plan 4.1 Provincial Climate Leadership Plan Process 4.2 Air Quality Advisories in June and July of 2015 4.3 Update on the Province of BC's Cumulative Effects Framework 5.1 Amendment to Corporate Investment Policy


6.1 An Analysis of A New Direction Report on the Renewed Federal Comprehensive Land Claims Policy in Relation to Local Government Interests

6.2 Katzie First Nation's Invitation and Request for a Letter of Support to Secure Partial Funding to Host Two Community to Community Forums

CARRIED Director Jordan absent at the vote.

The items and recommendations referred to above are as follows:

1.1 Federation of Canadian Municipalities 2015 Federal Election Platform Report dated June 15, 2015 from Don Littleford, Director, Regional Housing, Planning, Policy and Environment, seeking GVRD Board endorsement of the Federation of Canadian Municipalities' 2015 Federal Election Platform, entitled "Strengthening Canada's Hometowns: A Roadmap for Strong Cities and Communities", specifically the actions that the federal government can take to advance housing supply and affordability, and seeking transmittal of the Board's endorsement to the Federation of Canadian Municipalities, Union of British Columbia Municipalities, and the BC Rental Housing Coalition.

Recommendation: That the GVRD Board: a) Endorse the Federation of Canadian Municipalities 2015 Federal Election

Platform titled "Strengthening Canada's Hometowns: A Roadmap for Strong Cities and Communities," specifically the housing measures contained in the section, "Federal Action Plan for Livable Communities";

b) Transmit a copy of this resolution to the Federation of Canadian Municipalities, Union of BC Municipalities and the BC Rental Housing Coalition.

Adopted on Consent

2.2 Southwest BC Bio-Region Food System Design Report dated June 29, 2015 from Elisa Campbell, Director, Regional Planning, Planning, Policy and Environment, providing an opportunity to consider Metro Vancouver support for the Kwantlen Polytechnic University's Southwest BC BioRegion Food System Design Project.

Recommendation: That the GVRD Board support the Kwantlen Polytechnic University Southwest BC Bio-Region Food System Design Project.

Adopted on Consent

2.3 Progress Toward Shaping our Future 2014 Annual Report and 2014 Highlights Report Report dated June 17, 2015 from Heather McNeil, Division Manager, Planning and Policy Analysis, Planning, Policy and Environment, providing the GVRD Board


with an opportunity to review and adopt the Progress toward Shaping our Future 2014 Annual Report and the accompanying 2014 Highlights Report.

Recommendation: That the GVRD Board: a) adopt the Progress toward Shaping our Future 2014 Annual Report as the

second annual performance monitoring report for Metro Vancouver 2040: Shaping our Future, as per Section 869 of the Local Government Act; and

b) convey the Progress toward Shaping our Future 2014 Annual Report to the Province and member municipalities.

Adopted on Consent

2.4 Metro Vancouver 2040: Shaping our Future 2014 Procedural Reporting Report dated June 17, 2015 from Heather McNeil, Division Manager, Planning and Policy Analysis, Planning, Policy and Environment, conveying the Metro Vancouver 2040: Shaping our Future 2014 Procedural Report as required under Regional Growth Strategy Procedures Bylaw No. 1148, 2011.

Recommendation: That the GVRD Board receive for information the report dated June 17, 2015, titled "Metro Vancouver 2040: Shaping our Future 2014 Procedural Reporting".

Adopted on Consent

3.2 Metro Vancouver 2015-2018 Board Strategic Plan Report dated July 2, 2015 from Ann Rowan, Sustainability Strategist, Planning, Policy and Environment, presenting the draft 2015 to 2018 Board Strategic Plan for adoption.

Recommendation: That the GVRD Board adopt the 2015 to 2018 Board Strategic Plan attached to the report dated July 2, 2015, titled "Metro Vancouver 2015 to 2018 Board Strategic Plan".

Adopted on Consent

4.1 Provincial Climate Leadership Plan Process Report dated July 7, 2015 from Climate Action Committee, together with report dated June 30, 2015 from Jason Emmert, Air Quality Planner, and Ali Ergudenler, Senior Engineer, Planning, Policy and Environment, responding to the Climate Action Committee's June 17, 2015 request by providing a review of progress to date on the provincial Climate Action Plan adopted in 2008, outlining the process for the development of a new provincial Climate Leadership Plan, and speaking to the implications of the Province's efforts for Metro Vancouver.


Recommendation: That the GVRD Board: a) Send a letter to the Minister of Environment conveying the four

foundational policies identified by Metro Vancouver staff in consultation with member municipalities, as input during the 30 day comment period on the discussion papers associated with the Provincial Climate leadership Plan;

b) Direct staff to report back in September 2015 with a detailed list of policy recommendations for the Climate leadership Plan process; and

c) Share with all regional districts in British Columbia a copy of the letter sent to the Minister of Environment under part a), along with the report titled "Provincial Climate Leadership Plan Process", dated June 30, 2015, and its attachment titled "The Climate Action Plan in Metro Vancouver: Quantifying the Effect of British Columbian Climate Policy on Metro Vancouver's Greenhouse Gas Emissions and Other Air Emissions", dated September 17, 2010.

Adopted on Consent

4.2 Air Quality Advisories in June and July of 2015 Report dated July 9, 2015 from Roger Quan, Director, Air Quality and Climate Change, Planning, Policy and Environment, providing information about air quality advisories issued by Metro Vancouver during June and July of 2015.

Recommendation: That the GVRD Board receive for information the report dated July 9, 2015, titled "Air Quality Advisories in June and July of 2015".

Adopted on Consent

4.3 Update on the Province of BC's Cumulative Effects Framework Report dated July 6, 2015 from Marcin Pachcinski, Division Manager, Electoral Area and Environment, Planning, Policy and Environment, responding to the June 17, 2015 Climate Action Committee's request by providing an update on the Province's ongoing work to develop and apply a Cumulative Effects Framework.

Recommendation: That the GVRD Board: a) Receive for information the report dated July 6, 2015, titled "Update on the

Province of BC's Cumulative Effects Framework". b) Send a letter to Carol Bellringer, Auditor General of British Columbia,

thanking her for undertaking an audit on managing the cumulative effects of natural resource development in British Columbia.

Adopted on Consent


5.1 Amendment to Corporate Investment Policy Report dated July 17, 2015 from Dean Rear, Director, Financial Planning and Operations, Financial Services, together with report dated July 6, 2015 from Dean Rear, seeking Greater Vancouver Regional District Board approval for amendments to the Corporate Investment Policy.

Recommendation: That the GVRD Board approve the Corporate Investment Policy as presented in the report titled "Investment Policy Update", dated June 16, 2015.

Adopted on Consent

6.1 An Analysis of A New Direction Report on the Renewed Federal Comprehensive Land Claims Policy in Relation to Local Government Interests Report dated June 29, 2015 from Marino Piombini, Supervisor, Aboriginal Relations, Legal and Legislative Services, providing comments on the report by Douglas Eyford, Ministerial Special Representative to the federal Minister of Aboriginal Affairs and Northern Development Canada, in response to reviewing the report titled A New Direction: Advancing Aboriginal and Treaty Rights. The draft comments identify local government interests that are affected by the revised federal Comprehensive Land Claims Policy.

Recommendation: That the GVRD Board: a) write a letter to the federal Minister of Aboriginal Affairs and Northern

Development Canada to convey Metro Vancouver's dismay and disappointment with the lack of recognition of local government and local government interests included in the report, dated June 29, 2015, titled "An Analysis of A New Direction Report on the Renewed Federal Comprehensive Land Claims Policy in Relation to Local Government Interests";

b) request that the federal government include local governments in the federal government's policy review process; and

c) write a letter to member jurisdictions requesting they endorse Metro Vancouver's report and convey their responses directly to the federal Minister of Aboriginal Affairs and Northern Development Canada.

Adopted on Consent

6.2 Katzie First Nation's Invitation and Request for a Letter of Support to Secure Partial Funding to Host Two Community to Community Forums Report dated July 7, 2015 from Marino Piombini, Supervisor, Aboriginal Relations, Legal and Legislative Services, conveying Katzie First Nation's invitation and request to the Metro Vancouver Board for a letter of support in order to secure partial funding from the Union of BC Municipalities to host two Community to Community Forums in October 2015 and January 2016.


Recommendation: That the GVRD Board: a) accept Katzie First Nation's invitation to attend two Community to

Community Forums as per the report, dated July 7, 2015, titled "Katzie First Nation's Invitation and Request for a Letter of Support to Secure Partial Funding to Host Two Community to Community Forums"; and

b) forward a letter of support to the Union of BC Municipalities for Katzie's request to secure partial funding for hosting the two forums.

Adopted on Consent

F. ITEMS REMOVED FROM THE CONSENT AGENDA Items removed from the Consent Agenda were considered in numerical order.

2.1 Inland Terminals Facts in Focus Policy Backgrounder Report dated June 19, 2015 from Raymond Kan, Senior Regional Planner, Planning, Policy and Environment, conveying the Inland Terminals Facts in Focus Policy Backgrounder, the third policy backgrounder in a series about goods movement.

It was MOVED and SECONDED That the GVRD Board receive for information the report dated June 19, 2015, titled "Inland Terminals Facts in Focus Policy Backgrounder".

CARRIED

3.1 Non-Member Attendance at Board and Committee Meetings Policy Report dated June 22, 2015 from Chris Plagnol, Director, Board and Information Services/Corporate Officer, bringing forward a revised Board policy that sets out a proposed protocol for attendance at committees, and for access to closed agendas as requested by the lntergovernment and Finance Committee's request from its meeting of June 18, 2015.

Members expressed concerns about the portion of the policy related to attendance at committee and discussion ensued about the merits of the existing protocol.

It was MOVED and SECONDED That the GVRD Board approve the Non-Member Attendance at Board and Committee Meetings Policy as presented in the report titled "Non-Member Attendance at Board and Committee Meetings Policy", dated June 22, 2015.

CARRIED Director Dhaliwal absent at the vote.

Directors Drew and Harris voted in the negative.


G. REPORTS NOT INCLUDED IN CONSENT AGENDA

1.1 Metro Vancouver 2040: Shaping our Future Amendment to Reflect Accepted Regional Context Statements Report dated June 11, 2015 from Eric Aderneck, Senior Regional Planner, Planning, Policy and Environment, providing an opportunity to consider first and second reading of a Type 3 Minor Amendment to Metro Vancouver 2040: Shaping our Future to incorporate changes to regional land use designation maps, the addition of Frequent Transit Development Areas, addition and deletion of local centres, and changes to populations and employment projections stemming from seven Regional Context Statements accepted by the GVRD Board and one Regional Context Statement adopted by the Province between early 2014 and early 2015.

On-table replacement Schedule F was distributed to members and is retained with the July 31, 2015 Greater Vancouver Regional District Board agenda.

It was MOVED and SECONDED That the GVRD Board: a) Initiate the Metro Vancouver 2040: Shaping our Future amendment process

for a Type 3 Minor Amendment to the regional growth strategy to incorporate land use designation changes and the addition of Frequent Transit Development Areas and local centres stemming from accepted Regional Context Statements;

b) Give first and second readings to "Greater Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1223, 2015"; and

c) Direct staff to notify affected local governments and appropriate agencies as per Metro Vancouver 2040: Shaping our Future Section 6.4.2.

CARRIED Director Dhaliwal absent at the vote.

2.1 GVRD Security Issuing Bylaw No. 1224, 2015 Regarding GVWD Borrowing Bylaw No. 248, 2015 Report dated July 17, 2015 from Phil Trotzuk, Chief Financial Officer, together with report dated July 10, 2015 from Phil Trotzuk, Chief Financial Officer, seeking to authorize a bylaw for the issuance of debenture debt through the Greater Vancouver Regional District and the Municipal Finance Authority of British Columbia in the amount of $700 million dollars for the Greater Vancouver Water District and to provide the long-term capital borrowing authority for the anticipated requirements of the next five years.

It was MOVED and SECONDED That GVRD Board: a) give first, second and third reading to Greater Vancouver Regional District

Security Issuing Bylaw No. 1224, 2015; and


Agenda Varied

b) forward Greater Vancouver Regional District Security Issuing Bylaw No. 1224, 2015 to the Inspector of Municipalities for approval.

CARRIED

Pursuant to Item 1.1 the order of the agenda was varied to consider Item E.2.5 at this point.

2.5 Metro Vancouver Transportation and Transit Plebiscite - Results and Regional Planning Implications Report dated July 10, 2015 from the Regional Planning Committee presenting a GVRD Board recommendation arising from a staff presentation to the Committee on the implications for regional planning from results of the Metro Vancouver Transportation and Transit Plebiscite.

Members discussed the future role of the Mayors Council on Regional Transportation, Metro Vancouver's collaborative role in transportation and land use planning, regional transit history, and the need for timeliness in exploring options.

It was MOVED and SECONDED That the GVRD Board direct staff to investigate options for Metro Vancouver to increase its role for advocacy and planning in transportation.

H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

1. Public Transit Governance Structures

CARRIED Director Jordan absent at the vote.

Director Becker provided the following Notice of Motion on July 3, 2015 for consideration at the next regular board meeting:

Main Motion It was MOVED and SECONDED That Metro staff be directed to prepare a report that investigates alternate governance structures for the delivery of public transit within the region including perpetuation of the current Translink governance structure and a public utility model similar to the current water and liquid waste utilities.

Members considered the need for the Mayors Council on Regional Transportation to consider the matter prior to the GVRD Board to avoid duplication of efforts.

10:53 a.m. Director Carr departed the meeting.

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Board of Directors held on Friday, July 31, 2015 of 12

Deferral Motion It was MOVED and SECONDED That the GVRD Board defer the following motion to the September 18, 2015 Board meeting:

"That Metro staff be directed to prepare a report that investigates alternate governance structures for the delivery of public transit within the region including perpetuation of the current Trans/ink governance structure and a public utility model similar to the current water and liquid waste utilities. 11

DEFEATED Directors Dhaliwal and Stewart absent at the vote.

Members discussed Metro Vancouver's capacity and resources and considered an amendment to reflect the need for a collaborative approach.

Amendment to the Main Motion It was MOVED and SECONDED That the GVRD Board amend the Main Motion by replacing the phrase "That Metro staff be directed", with the phrase "That the GVRD Board direct Metro Vancouver staff to work with the Translink Mayors Council".

CARRIED

Question on the Main Motion as Amended Question was then called on the Main Motion as amended and it was

CARRIED

The Main Motion as Amended now reads as follows: "That the GVRD Board direct Metro Vancouver staff to work with the TransLink Mayors Council to prepare a report that investigates alternate governance structures for the delivery of public transit within the region including perpetuation of the current Trans/ink governance structure and a public utility model similar to the current water and liquid waste utilities. 11

I. OTHER BUSINESS No items presented.

J. BUSINESS ARISING FROM DELEGATIONS No items presented.

K. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED

That the GVRD Board close its regular meeting scheduled for July 31, 2015 pursuant to the Community Charter provisions, Section 90 (1) (e), (g) and (j) as follows:


"90 (1) A part of a board meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (e) the acquisition, disposition or expropriation of land or

improvements, if the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district;

(g) litigation or potential litigation affecting the regional district; and (j) information that is prohibited, or information that if it were

presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act".

CARRIED

L. RISE AND REPORT (Items Released from Closed Meeting) No items presented.

M. ADJOURNMENT /CONCLUSION

It was MOVED and SECONDED

That the GVRD Board adjourn its regular meeting of July 31, 2015.

FIED CORRECT

Chris Plagn rate Officer

11726648 FINAL

CARRIED (Time: 11:08 a.m.)

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Board of Directors held on Friday, July 31, 2015 of 12

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