grayson county fss advisory board meeting agenda 12:00 p.m. · 2018. 2. 19. · grayson county fss...

Grayson County FSS Advisory Board

Meeting Agenda

Wednesday, February 21, 2018 – 12:00 p.m.

1

A. Call to Order & Declaration of a Quorum

B. Invocation and Pledges

C. Welcome Guests

D. Elect Family Self-Sufficiency Board Officers

E. Approval of Minutes: Approve Meeting Minutes for November 8, 2017 – page 2

F. FSS Coordinator Report a. Credit Class

b. Newsletter

c. FSS Grant

d. Tax preparation information

e. TCOG Open House

G. Action

1. End of Participations: Authorize FSS clients that have ended their participation in the FSS Program.

Brianna Sundberg, FSS Coordinator – page 3

2. FSS Contract of Participations: Authorize Contract of Participations for potential clients seeking to

join the FSS Program.


3. FSS Quarterly Case Management Activity Report: Authorize continuation of Contract of

Participations for existing FSS clients.


H. General Discussion

I. Adjourn

Persons with disabilities that plan to attend this meeting and who may need auxiliary aids or services are

requested to contact Brianna Sundberg at 903-813-3538 two (2) working days prior to the meeting so

that appropriate arrangements can be made. The above Agenda was posted at the Texoma Council of

Governments office in a place readily accessible to the public. The Agenda was also posted at the County

Clerk’s office in Grayson County, Texas on Wednesday, February 14, 2018.


Meeting Agenda


2

Texoma Council of Governments

Minutes

Grayson County FSS Advisory Board Meeting

November 8, 2017

Members

Present: Katie Baillio, Michael Armstrong, Barbra Phillips, Larry Turner, Christen Chaffin

Staff Present: Brianna Sundberg – FSS/Homeownership Coordinator

Sophia Pedraza – FSS/Homeownership Coordinator

A. Meeting was called to order at 12:06 pm by Barbra Phillips.

B. Michael Armstrong opened the meeting with an invocation and Brianna Sundberg led the pledges.

C. There were no guests present to welcome.

D. Katie Baillio made a motion to approve the minutes from the August 23, 2017 meeting. Michael Armstrong

second the motion. Motion carried.

E. FSS Coordinator Report

1. Brianna Sundberg provided a report on the upcoming Share the Warmth event.

2. Brianna Sundberg provided a report on recruiting for quality FSS participants.

3. Brianna Sundberg provided a report that CSBG was no longer handled in the Section 8 office by

FSS but that FSS coordinators still could refer to that program now being handled by Energy

Services.

4. Brianna Sundberg provided a report on the recent FSS training that was attended and the need to

remodel the FSS Action Plan.

F. Action

1. End of Participations: Brianna Sundberg presented the End of Participations to the Board. A

motion was made by Michael Armstrong to approve. The motion was seconded by Larry Turner.

Motion carried.

2. FSS Contract of Participations: Brianna Sundberg presented the FSS Contract of Participations to

the Board. A motion was made by Michael Armstrong to approve. The motion was seconded by

Larry Turner and the motion carried unanimously.

3. FSS Quarterly Case Management Activity Report: Brianna Sundberg provided information on all

Grayson County FSS Clients. A motion was made by Katie Baillio to approve the report. The

motion was seconded by Larry Turner. Motion carried.

G. General Discussion

H. Adjourn: No further business being at hand, the meeting was adjourned at 12:55 pm.

Brianna Sundberg

Recording Secretary


Meeting Agenda


3

TO: Grayson County FSS Advisory Board

THRU: Rayleen Bingham, Section 8 Housing Program Manager

FROM: Brianna Sundberg, FSS Coordinator

DATE: February 12, 2017

RE: END OF PARTICIPATIONS

RECOMMENDATION Authorize FSS clients that have ended their participation in the FSS Program.

BACKGROUND

The Section 8 Family Self-Sufficiency Program provides the coordination of rental assistance and other public

as well as private resources to enable participating families to decrease dependence on government

assistance. Families achieve this through setting various individual goals, such as returning to school or

seeking and obtaining employment. TCOG works with welfare agencies, schools, businesses, and other local

partners to develop a comprehensive program that provides FSS participants the skills and experience needed

to achieve success. The Family Self-Sufficiency Program Coordinator works one on one with each participant

to ensure they are linked to the supportive services they need to achieve greater economic independence.

DISCUSSION Family Self-Sufficiency clients can end their participation in the FSS program in one of four ways.

1. Clients may voluntarily choose to end their participation.

2. Clients may graduate from the FSS program.

3. Clients will automatically be withdrawn from the FSS program at the conclusion of their Section 8 contract.

4. Failure to meet specific FSS contract requirements can also lead to end of participations.

BUDGET No direct budget impact.


Meeting Agenda


4

End of Participations

The following clients have ended their participation in the Family Self-Sufficiency for reasons described below,

and with escrow amounts notated.

NAME REASON FOR ENDING

PARTICIPATION

ESCROW DISBURSEMENT

ASHLEY COGBURN TERMINATED VFR $0.00

AMANDA THOMAS GRADUATED/OVERINCOME 6144.21


Meeting Agenda


5





RE: FSS Contract of Participations

RECOMMENDATION Authorize Contract of Participation for potential clients seeking to join the FSS program.

BACKGROUND The Section 8 Family Self-Sufficiency Program provides the coordination of rental assistance and other public



seeing and obtaining employment. TCOG works with welfare agencies, schools, businesses, and other local




DISCUSSION Potential FSS clients initially complete Interest Forms, and are then invited to attend a briefing session with the

FSS Coordinator. The FSS Coordinator then discusses the individual goals of the clients with them, and

presents their client profiles before the FSS Advisory Board. Once a profile has been approved by the Board, a

Contract of Participation can be activated for a period of 5 to 7 years.

BUDGET No direct budget impact.

APPROVAL


Meeting Agenda


6

NAME DOB ADDRESS PHONE NUMBER

MARLICIA WILSON 4-13-1990 506 N WOODS

SHERMAN TX 75092 903-819-1193

EMAIL [email protected]

CLIENT SUMMARY: MARLICIA WANTS TO UTILIZE FSS TO LEARN TO SAVE HER MONEY BY BUDGETING, HOW

TO CHANGE MINDSET TO LIVE WITHOUT ASSISTANCE. MARLICIA WOULD LIKE TO OWN A SALON.

COORDINATOR SUMMARY: MARLICIA IS WORKING DIGILIENTLY IN SCHOOL TO BECOME A

COSMETOLOGIST. SHE ACKNOWLEDGES THAT SHE NEEDS ASSISTANCE WITH LEARNING TO BUDGET HER

MONEY IN ORDER TO SAVE HER MONEY. SHE WORKS CURRENTLY WHILE GOING TO SCHOOL. SHE IS

INTERESTED IN PURSUING ADDITIONAL EDUCATION AS A WAY TO OBTAIN SELF SUFFICIENCY. SHE WILL

NEED ASSITANCE FROM AN FSS COORDINATOR TO STAY ON TRACK AND TO MAKE ATTAINABLE GOALS. AN

FSS CONTRACT OF PARTICIPATION MAY INCLUDE BUT NOT LIMITED TO GOALS ADDRESSING EDUCATION,

JOB TRAINING, JOB HUNT MENTORING, GOAL SETTING, BUDGETING, AND OBTAINING INFORMATION ABOUT

SMALL BUSINESS OWNERSHIP.

mailto:[email protected]


Meeting Agenda


7





RE: FSS QUARTERLY CASE MANAGEMENT ACTIVITY REPORT

RECOMMENDATION Authorize continuation of Contract of Participation for existing FSS clients.

BACKGROUND The Section 8 Family Self-Sufficiency Program provides the coordination of rental assistance and other public



seeing and obtaining employment. TCOG works with welfare agencies, schools, businesses, and other local




DISCUSSION FSS clients are tracked every quarter to see if they are meeting their goals and more importantly their FSS

requirements. Clients are required to sign their Contract of Participation, attend Orientation classes, complete

required FSS paperwork such as their Case Management form, and give updates on their progress. The FSS

Coordinator analyzes each client’s file, and then rates the client on a scale ranging from 1 to 5: 1(compliant),

2 (compliant with assistance), 3 (compliant with limits), 4 (missing compliance), 5 (noncompliant). Any client

with a rating of 5 may be brought before the FSS Board for possible termination due to noncompliance.

BUDGET No direct budget impacts.


Meeting Agenda


8

QUARTERLY CASE MANAGEMENT ACTIVITY

Grayson County

January 2018 – March 2018

KEY: *(new client), O(Office), P(Phone), M(Mail), H(Home), N/S (No Show), X(No Response) E (E-mail)

COP(contract of participation), VFR(violating family responsibility)

Highlighted Names – Represents clients that are graduating, transferring, requesting an extension, or

voluntarily withdrawing from the FSS Program.

RATING: 1 (compliant), 2 (compliant with assistance), 3 (compliant with limits), 4 (missing compliance), 5 (non-

compliant OR failed to sign Contract of Participation/attend Orientation), G (concern with meeting Goals)

NAME COP DATE MAY – AUG RATING NOTES

Armstrong, Michael 09/2016 P, M O 1 Michael reports no concerns at this time.

Baker, Tawonna 06/2014 P, O, M, 1 Tawonna is still working. She and I are

currently working on budgeting and paying

bills before fun stuff.

Bennett, Davian 6/2017 M, E, P 1 Missed his appointment for his COP. Has

reported no concerns.

Boone, Repsi 09/2014 P, H, M, O 1 Repsi is requesting information on

homeownership.

Boyd, Jerry 09/2016 P, M, O 1 Jerry Boyd is working. He has been meeting

additional needs through community

resources.

Boyd, Victoria 6/2017 P, M, O 1 Victoria is working and checks in with Case

worker regularly.

Brown, Starla 09/2014 P, M, O 1 Starla is working and working towards

earning escrow.

Brown, Trina 12/2017 M, O, P 1 Trina is busy with her kids and is working

towards a promotion at work.

Bursey, Otis 09/2014 P, O, M 1 Otis is working at the Bonham VA. He is

interested in how to earn escrow.

Carroll, Tavay 03/2011

Ext. 03/18

P, M, O 1 Tavay is working. She is still not completely

healed from her ankle injury but she is

taking it slow for healing.

Cass, Kristen 6/2017 M,P, E, O 1 Kristen just recently took a new job and is

up to have her file recalculated. She may

be able to start earning escrow.


Meeting Agenda


9

Cogburn, Ashley 09/2016 P, M 5 Ashley moved without notice and

subsequently was terminated from Section

8 assistance.

Coleman, April 6/2017 M, E, O 1 April is busy gathering information to open

her own restaurant. She has been working

with the City of Denison to secure grants

that will help with funding this opportunity.

Cox, Sarah 09/2016 P O M 1 Sarah is working towards homeownership.

In the coming months she may be ready to

be issued a homeownership voucher.

Deckard, Nicole 09/2017 O, P 1 Nicole is working and is up for a file

recalculation.

Douglas, Keisha 09/2017 E, P 1 Keisha recently sold her store and is

interested in learning more about

budgeting so she can once again own her

own business successfully.

Elston, Scott 01/2015 P, M 1 Scott is interested in pursuing

homeownership and has expressed

interest in attending the upcoming credit

class.

Fox, Frankie 04/2011

Ext. 04/18

P, M, O 1 Frankie is potentially moving. She is not

wanting to renew where she is at but she is

not following through with commitments.

She will be contacted to make sure she

follows each step of the process. She

cannot afford to lose Section 8 assistance.

Green, Brandon 09/2017 M, P 1 Brandon is no longer working. He is

currently looking at going back school or

finding a job that offers a local schedule.

Hamrick, Ashley 6/2017 P, M, O 1 Has submitted documentation for a family

composition and income change. She also

has recently relocated.

Hester, Shavonte 09/2014 P, M, O 1 Shavonte Hester is having some family

difficulty and is working to get it resolved so

that it doesn’t interfere with her housing

assistance.

Hill, Virginia 6/2017 M, P 1 Virginia recently met with a caseworker to

complete COP. She reports she is unable

and unwilling to work or explore options to

increase income to help with

homeownership expenses in the future.


Meeting Agenda


10

Howell, Sharon 06/2013 P, M, O 1 Sharon is doing well and reports no

concerns.

Hughes, Taliah 09/2014 P, M, O 1 Taliah is working and stay busy with her

kids. She reports no concerns at this time.

Hungerford, Donald 6/2017 P, M, O 1 Donald recently completed his

recertification. He was recently awarded

disability and his file is up for recalculation.

Ita, Sara Jeanette 08/2016 P,M, O 1 Jeanette is continuing to do well. A ribbon

cutting to celebrate is being planned

currently.

Jenkins, Chandra 6/2017 P, E 1 Chandra is busy with work and taking care

of her family.

Jennings, Shannon 06/2015 P, M 1 Shannon is wanting to relocate. Her family

situation has recently changed and she is

discussing options in regards to her Section

8 assistance.

Johnson, Joyce 09/2017 P 1 Joyce has contemplated moving. She is

working part time.

Jones, Gloria 04/2016 P, M 1 Gloria recently reported that her

granddaughter is no longer living with her.

We are waiting on the documentation

before we move forward with a file change.

Lane, Tonya 09/2011

Ext. 09/18

P, M, O 1 Is working and reports no concerns at this

time.

Lewis, Sheilrun 06/2015 P, O, M 1 Sheilrun is looking for better employment.

Mays, Travis 06/2013 P, O, M 1 Travis states he is doing well in school. He

is discussing information with a developer

and may have a job opportunity opening up

from the consulting that he recently has

been doing.

Medlar, Robert 09/2017 P, O 1 Medlar is no longer working. He initially

wanted to move but look like he will be

staying in the current unit.

McKee,Leslie

(Anderson)

09/2017 P 1 Leslie is recovering from a surgery she

recently had and she is excited for the

upcoming credit class.


Meeting Agenda


11

McKinney, Amber 06/2013 P, M, O 1 Amber is doing well. She is needing help

with schooling. She was referred to CSBG

for financial assistance.

Phea, Yolanda 09/2016 P, M 1 Yolanda is working and reports no

concerns.

Pitts, Pamela 09/2016 P 1 Pamela has inquired recently about

homeownership. An FSS coordinator

discussed at length the process of working

towards homeownership and that it starts

with obtaining financial independence from

welfare assistance.

Rainey, Karen 06/2013 P, M 1 Karen is doing well in her home.

Shaw, Shareka 06/2015 M, O 1 Shareka is working and taking care of

business. She reports no concerns at this

time.

Sheppard,

Demeatrice

12/2013 P, M, E 1 Demeatrice has recently relocated and is

doing well in her new place.

Shin, Andrea 06/2015 P 1 Andrea reports no concerns.

Smith, Eric 6/2017 P, E 4 Unable to locate in current unit. May face

termination. Section 8 waiting on

documentation.

Smith, Sterling 09/2017 1 Sterling is working towards self-sufficiency.

Spencer, Brittany 06/2016 O, H, P 1 Brittany is doing well and reports no

concerns at this time.

Stringer, Amber

(Austin Cronin)

09/2016 P,M, O 1 Amber and Austin are doing really well.

They have recently inquired about

relocating for a new job.

Summers, Nicolette 06/2015 M, P 1 Nicolette is doing well. Baby is growing. The

family is doing well and has reported no

additional needs.

Thomas, Amanda 02/2011

Ext .2/18

P, M, 1 Over income. 6 months grace has expired.

She is no longer on Section 8.

Traylor, Daimar 09/2016 P, O 1 Daimar is not working. He has recently

reapplied for VA disability and has recently

had a family composition change.

Trevathan, Jackie 09/2016 P, M, O 1 Jackie continues to work. She meets her

needs if they arise through community

support.


Meeting Agenda


12

Turner, Larry 06/2015 O, M, P 1 Larry is job searching.

Vaughn, Misty 04/2012

EXT: 4/19

P, M, O, 1 Misty is still looking for employment. She

was referred to the workforce for

employment seeking assistance. She is

currently trying to relocate due to unmet

repairs in her current home.

Walker, Leticia 06/2013 P, M 1 Leticia has recently had some difficult with

needed landlord repairs. They recently have

been repaired and she has decided to stay.

Watson, Patra 06/2014 P, M, 1 Patra is doing well at her new job. She is

still wanting to pursue a few educational

opportunities for personal growth.

Williams, Bobby 6/2017 M, P 1 Bobby is still working at VA. He recently has

had some health issues but they are

resolving and he is healing. He has reached

for come additional needs and has sought

assistance through community resources.

Williams, Julie 09/2012

Ext. 09/19

P, M, O 1 Julie is in her new home. She has had

some repair concerns but hopes to address

those with her income tax return.

Williams, Lewis 6/2017 M, O, P 1 Lewis has recently submitted

documentation to make a change to his

family composition.

Dermaine Wilson 6/2017 P, E 1 Dermaine is in his new apartment. He is no

longer working and is seeking employment.

Wright, Mollie 12/2011

Ext. 12/18

M, O, P 1 Mollie is having some difficulty with paying

her bills on time as her husband’s work has

been slower recently due to weather.

grayson county fss advisory board meeting agenda 12:00 p.m. · 2018. 2. 19. · grayson county fss...

Documents