Grants Seminar

October 15, 2009

Enables donors to carry out their charitable intent through endowment funds.

Provides responsible stewardship for entrusted funds.

Makes creative grants for current and future community needs and opportunities.

Offers comprehensive services to encourage and advance effective philanthropy.

Promotes and participates in collaborative efforts to shape a healthy, caring community.

Our Mission

Roanoke City City of Salem Alleghany County Botetourt County Craig County Franklin County Henry County Roanoke County Rockbridge County Floyd County Bath County Other Areas of SW VA

Service Area

Unrestricted Fund Meets ever-changing needs.

Designated Fund Directs gifts to specific agencies or purposes.

Field of Interest Addresses the needs in an important area of community life.

Donor Advised Fund Involves donors in the use of their gift.

Grantee Endowment Fund Enables nonprofit organization to establish endowments.

Scholarship Fund Helps young men and women pursue educational opportunities.

Memorial Fund Honors the memory of a loved one, and perpetuating charitable issues of

importance to that individual.

Types of Funds

Types of Endowment Funds

Scholarships15%

Grantee Endowments

6%

Donor Advised24%

Unrestricted8%

Field of Interest38%

Designated9%

Started in 2006 with nine sophomore high school students forming the Youth Leadership Committee

Our goals are to : Introduce students to the world of philanthropy Educate students about community needs and local

nonprofit organizations Give students the opportunity to address those needs

through a competitive grantmaking process Encourage students to give back to the community

through service learning projects

The Philanthropy ProjectYouth Leadership Committee

The Philanthropy ProjectYouth Leadership Committee

Each year, the YLC determine its funding priorities through group discussion and research

Typically five priorities are selected for its respective grant cycle

Example funding priorities: Environment Homelessness Medical or Dental Care for Underprivileged or

Underserved Individuals Programs Addressing Substance Abuse Programs Addressing Teen Pregnancy Transportation for Elderly and/or Disabled Individuals

The Philanthropy ProjectDetermining Funding Priorities

The Philanthropy ProjectStage One - Letter of Intent Process

Once funding priorities are selected, the YLC requests Letters of Intent (Typically in January)

You must apply using the online application located on the Foundation’s website (Typical deadline in mid-February)

Eligibility Criteria: You must be a qualified, tax-exempt agency serving:

Roanoke City City of Salem Botetourt County Craig County Roanoke County

Project MUST meet one or more of the funding priorities The YLC will review all Letter of Intent Organizations who have been accepted will be invited by

email to submit a full proposal (Typically in April)

The Philanthropy ProjectStage Two – Full Proposal

TPP full proposals must be completed using an online application. (Typical deadline in May)

Additional Required Documents: Project Budget List of Board of Directors Current Annual Budget Most recent 990 or 990-N and statement of current

financial condition The YLC will review all full proposals and determine

which agencies will be visited and/or interviewed (Typically in June-July)

Final grants decisions must be approved by the Foundation’s Board (Typically in August)

Grant recipients recognized by YLC at the Foundation’s Annual Celebration (November)

Letter of Intent (LOI)

LOI process began in 2007.

Our goals: Determine funding priorities of the Foundation using

the Board of Governors Create a simple process for nonprofit organizations Bring potential grant opportunities to its attention

The Foundation’s Board determined the following funding priority areas: Basic Human Needs Economic Development Education

Letter of IntentStage One

Agencies may submit LOIs anytime during the year You must apply using the online application located

on the Foundation’s website Eligibility Criteria:

You must be a qualified, tax-exempt agency serving: Roanoke City City of Salem Alleghany County Botetourt County Craig County Franklin County Roanoke County

Project MUST meet one or more of the funding priorities Foundation staff will review all LOIs for further

consideration

Letter of Intent (LOI)Stage Two – Full Proposal

If your LOI is selected, staff will notify the organization via email

The email will include: Stage Two – Full Proposal deadline (typically one

month after receiving notification) Application instructions and login information

Additional Required Documents: Project Budget List of Board of Directors Current Annual Budget Most recent 990 or 990-N and statement of current

financial condition

Letter of Intent (LOI)Stage Two – Full Proposal

Follow-up phone interviews and/or site visits may be conducted to learn more about the project

All Full Proposals are shared with the Foundation’s Community Programming Committee (CPC) for final decisions

CPC typically meets monthly

CPC may request more information

How long does this process take? 2-6 months

The Spetzler Fund Addresses the broad needs of educational, child welfare and

social opportunity programs. Geographical Areas: Cities of Roanoke and Salem and Roanoke

County Typical Grant Size: $2,000-$5,000

Katherine Nelson Fishburn Foundation Provides support to cultural, educational and social service

programs. Geographical Areas: Cities of Roanoke and Salem, Roanoke County,

Botetourt County, and Craig County Typical Grant Size: $1,000-$3,000

The Roanoke Valley Children’s Fund Addresses the broad needs of children from prenatal care until

their sixth birthday. Geographical Areas: Cities of Roanoke and Salem and Roanoke

County Typical Grant Size: $3,000-$6,000

Winter Grants CycleDecember 1 – February 1

Larry Woodrow Vest Fund Provides support to charitable organizations serving Floyd

County residents. Geographical Areas: Floyd County Typical Grant Size: $3,000-$20,000

Frances Parker Rupert Memorial Fund for Music and the Performing Arts

Supports a wide range of qualified charitable organizations which work in the fields of music and/or the performing arts.

Geographical Areas: Alleghany County, Bath County, Covington and Clifton Forge

Typical Grant Size: $500-$1,000

Summer Grants CycleJune 1 – August 3

You must apply using the online application located on the Foundation’s website.

Applications must be received by the deadline. Additional documents required:

List of Board of Directors Most recent 990 or 990-N and statement of current financial condition Project Budget Current Annual Budget

Once deadline has passed, proposals are distributed to the appropriate committees for review.

Decisions are typically made within a month after the deadline. Winter Grants Cycle - March Summer Grants Cycle - September

Grants Cycle Application Process

Established in 2004 to allow women to become leaders in the field of philanthropy.

Open to any woman of any income level who makes the commitment to support RWF for 3 years at a level of $2,100 per year.

Funding Priorities include: Arts and Culture Health and Human Services Educational Programs Environmental Programs

Roanoke Women’s FoundationA Fund of Foundation for Roanoke Valley

Geographical Areas: Cities of Roanoke and Salem, Roanoke County, Botetourt County, Craig County, Smith Mt. Lake Region and the New River Valley

Applications are accepted once a year. Minimum grant request- $30,000

RWF’s Advisory Board selects those proposals to appear on ballot. Ballot is then sent to all members for voting.

Resource: www.roanokewomensfoundation.org

Roanoke Women’s FoundationA Fund of Foundation for Roanoke Valley