grand prairie isd ctso handbook€¦ · must create a communication group within edmodo and...

Grand Prairie ISD

CTSO Handbook

2016 - 2017

2016 - 2017 CTSO Handbook

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Grand Prairie Independent School District

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Table of Contents Part 1: Foreword . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Part 2: Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 – 6 Section 1: Overview Section 2: Goals of CTSOs Section 3: Goals of Instructional Leadership Part 3: General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 – 8 Section 1: Establishing a CTSO Section 2: Benefits and Responsibilities Section 3: Chapter Activities Part 4: Procedures & Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 – 17 Section 1: Chapter Requirements Section 2: Constitutions and Bylaws Section 3: Membership Dues and Registration Section 4: Officers Section 5: Chapter Meetings Section 6: Finance Activity Account Section 7: Fundraising Section 8: Member Point System Section 9: Competition Categories, Eligibility, and Funding Section 10: Field Trips – CTSO Sponsored Day Field Trip Section 11: Travel for CTSO Competitions and Conferences Section 12: Advisor Guidelines on Field Trips and Travel Section 13: Alternate Travel Section 14: Student Behavior Section 15: Student Obligations Part 5: Advisor Extra Duty Pay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 – 20 Section 1: Stipend Requirements Section 2: Stipend Payout Extra Duty Payout Requirements & Due Dates Appendix:

GPISD CTSO Information and Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 CTSO Facts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22- 28

BPA – Business Professionals of America DECA FFA – The National FFA Organization HOSA – Future Health Professionals SkillsUSA TAFE – Texas Association of Future Educators NTHS – National Technical Honor Society

GPISD CTSO Annual Benchmarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29-30 GPISD Standard Points Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Guidelines for Safer Travel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 – 37 Fundraising Basics & Ideas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 – 43 Acknowledgement of Receipt & Accountability . . . . . . . . . . . . . . . . . . . . . . 44 - 46


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Foreword Dating back to the enactment of the Smith-Hughes Act of 1917, Career and Technical Student Organizations (CTSOs), formerly Vocational Student Organizations, have been an integral part of career education and workforce development. Students participating in these organizations have a unique opportunity to develop leadership skills, strengthen occupations skills through competition, develop personal characteristics or employability skills, and explore career pathways. It is a requirement by TEA that ALL CTE programs participate and have an active chapter in any of the approved CTSO that bests represents the program.

Sec. 29.182. STATE PLAN FOR CAREER AND TECHNOLOGY EDUCATION (D) as an integral part of the program, participation by student and teachers in activities of career and technical student organizations supported by the agency and the State Board of Education Added by Acts 1995, 74th Leg., ch. 260, Sec. 1, eff. May 30, 1995

Approved CTSOs

• BPA • DECA • FBLA

• FCCLA • FFA • HOSA

• SkillsUSA • TAFE • TSA

As an integral part of the program offering, it is recommended that CTSOs are operated as co-curricular student activities rather than extra-curricular activities. When operated as an integral and active part of each career program, CTSOs are potentially powerful education tools in the classroom. It is essential that the designated CTSO is affiliated with the related program area to reinforce and provide application of both academic and career classroom instruction. CTSOs are individually incorporated entities operating under a constitution and/or charter and bylaws. The organizations are directed by an executive board comprised of the state officers (students elected by the organization’s membership), state program supervisor, state coordinator, and local advisors. The local advisors are members involved in the associated career program areas. A CTSOs successful operation is contingent upon an effective and informed advisor. An advisor is responsible for recruitment, organizational management, preparation for competition, chaperoning, participation in specific functions at conferences, and a fiscal management of the CTSO. This document is a valuable resource that provides pertinent information on the overall effective management and advisement of students in CTSOs. This document prepares individuals and provides information to perform the advisory tasks in organizing and operating a highly successful Career and Technical Student Organization (CTSO) for Grand Prairie Independent School District. This guide includes roles and responsibilities of advisory leadership, maintaining a CTSO, overview of all CTSOs, CTSO operating guidelines, use of CTE funds for CTSOs and current Advisor responsibilities calendar.


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Introduction

Career and Technical Student Organizations The United States Department of Education (USDOE) has endorsed Career and Technical Student Organizations (CTSOs) as a critical component of an effective Career and Technical Education (CTE) program. Section 1: Overview Career and Technical Student Organization –

The term ‘career and technical student organization’ means an organization for individuals enrolled in a career and technical education program that engages in career and technical education activities as an integral part of the instructional program.

Texas Education Agency and Grand Prairie ISD recognize the following CTSOs:

BPA - Business Professionals of America DECA FBLA – Future Business Leaders of America FCCLA - Family, Career and Community Leaders of America The National FFA Organization HOSA – Future Health Professionals SkillsUSA TSA - Technology Student Association TAFE - Texas Association of Future Educators

Further CTSO details and local contact information may be found in “CTSO Information and Contact” in the Appendix of this Handbook. The website www.ctsos.org also has current national information.

Section 2: Goals of CTSOs

CTSOs and career and technical education provide opportunities for student success in various trade areas. CTSOs provide co-curricular activities that strengthen and reinforce the overall CTE educational experience.

CTSO and CTE education should include curricula to:

• keep students involved and motivated • develop strong leadership skills • educate students in government leadership • encourage students to achieve high academic skills • enhance student self-esteem and self confidence • develop work based skills and employment ethics • assist students in developing high occupational standards • teach students about business partnerships and networking • incorporate school-based learning with work-based learning • educate and develop student skills to become a productive citizen

http://www.ctsos.org/


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Section 3: Goals of Instructional Leadership Each CTE program in GPISD shall have an active CTSO and lessons shall be used in co-curricular activities. To establish an effective CTSO, teachers should do the following:

• Inform perspective students and their parents about the CTSO • Assist students in running and operating successful CTSO activities year around • Encourage involvement from all students in the pathway • Provide up to date information about their CTSO in a central location • Instruct students in leadership and personal development • Provide opportunities and prepare students in competition and travel • Recognize students for achievement • Understand national and state organization curricula to implement leadership activities • Partner with other CTSOs in school projects • Establish goals to run and operate a successful CTSO • Understand local, state and national CTSO guidelines • Align CTSO activities with curriculum adopted by the district • Stay informed about their CTSO through the state and national website • Build school and community support for the programs • Encourage and enforce proper student behavior at activities and events • Motivate and encourage students in team work • Encourage students to take responsibility for their own learning • Build good community relations and recognitions in the local school


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General Information Section 1: Establishing a CTSO

The local CTSO can provide a valuable learning experience, as well as motivation and recognition for students, the program, and the advisor. Advisors should ensure success by seeking information and encouraging student participation and leadership.

To establish a CTSO, teachers should do the following:

• Learn about the national organization and what it can do for the curriculum program; • Establish goals aligned with state/national organizations for the local chapter’s success; • Prepare students to develop and manage a program of activities that serves the needs of

students, school and community; • Encourage students to pursue recognition opportunities; • Help students run effective chapter meetings by using an agenda; • Make the most of student partnership, (business, civic organizations, charities); and • To begin the process of establishing a CTSO chapter in GPISD, contact your Principal

and the CTE Coordinator.

Other advisors in the school can be valuable allies. Although each program’s students will want to claim their organization is “the best”, each area has much to offer and can often compliment the others. For example, if a CTSO chapter grows flowers and designs floral arrangements for fund-raising, then other CTSOs might market and sell them. Such cooperation enhances extended learning opportunities and provides some cross training as students are exposed to other areas.

Section 2: Benefits and Responsibilities

The CTSO advisor makes a positive difference in students’ lives by developing their potential for citizenship, leadership, teamwork, personal growth, and career success. The experience should provide opportunities at the local, district, region, state, national, and international levels.

Students benefit from CTSO experiences that do the following:

• Make school-to-career connections for students; • Develop students’ career and leadership skills; • Prepare students to be responsible citizens; and • Earn students recognition and build their self-confidence.

The advisor may provide these benefits to students by doing the following:

• Supervising CTSO activities year-round and aligning those activities with curriculum; • Facilitating, encouraging, and promoting the CTSO at all levels; • Working with local and state staff to coordinate CTSO activities; • Recruiting prospective students and informing their parents about the CTSO; • Instructing students in leadership and personal development; • Encouraging involvement of all chapter members in activities; • Preparing students for involvement in competitive events and awards programs; • Encouraging students to be team players; • Integrating experiential and classroom learning with recognition opportunities; • Motivating and encouraging students to take responsibility for their own learning; • Building good community relations and recognition for their schools.


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Section 3: Chapter Activities

CTSO activities should support student development and chapter development.

Student development activities should include the following:

• Leadership activities that help student develop technical, human relations, and decision-making skills to enhance personal success

• Healthy lifestyle activities that promote the well-being and self-esteem of students, mentally and physically

• Scholastic activities that develop a positive attitude toward lifelong learning experiences • Citizenship activities that promote and encourage members to become active, involved

citizens of their schools, communities, and country • Career skills activities that develop occupation and career skills through a progressive

learning environment • Awareness activities that help the public become better informed about career and job

opportunities Chapter development activities should include the following:

• Chapter recruitment activities that increase education, enrollment, and/or membership in the national organization

• Financial activities that encourage financial management among members • Public relations activities that promote a positive image and inform students, parents,

school officials, and the community about CTSO programs and member accomplishments

• Leadership activities that develop teamwork and cooperative skills among chapter members

• Support group activities that develop support and maintain positive relations among the CTSO, parents, community leaders, and industry


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Procedures & Operation Section 1: Chapter Requirements

The following are activities to be incorporated in each CTSO. See also “GPISD CTSO Annual Benchmarks” in the Appendix of this Handbook for further details.

• Recruiting and enrolling members • Selecting officers and conducting meetings • Leadership development, team-building, and community service activities • Fund-raising and fiscal management of student activity account • Public relations and marketing the chapter • Recognition programs • Competitions and leadership development activities through the local, district / region /

area, state, and national / international sponsored CTSO organizations • Implementing the Programs of Work for each CTSO • Attending district, state, national / international conferences and meetings • Maintaining inventory of CTSO contest clothing and reporting student obligations to

campus when lost or stolen. All of the above activities require communication among advisors, officers, members as well as parents. A standard means of communication will be established for each school. Chapters must create a communication group within Edmodo and distribute that group to members and the CTE Coordinator by September 30th. At least 75% of CTSO chapter membership must join the communication group by September 30th. This communication group must be updated regularly throughout the year to ensure all interested parties are aware of Chapter activities and announcements.

Section 2: Constitutions and Bylaws

Each student organization is governed by its own constitution and bylaws. These bylaws describe governing structure for the organization, including the officers to be elected and requirements to run for office, and meeting attendance. Each CTSO will maintain a constitution and bylaws for each campus. Each must be reviewed, updated, voted and approved by members. Final Chapter Constitution and Bylaws must be posted to the Chapter Edmodo group by September 30th of each school year. Chapters under the same CTSOs at the same school may commonly adopt a constitution. The constitution should be specific for GPISD and not the general state or national constitution for the CTSO.

Section 3: Membership Dues and Registration

An annual review by the CTE department will evaluate the payment of membership dues and review the assistance eligible to offset the fees paid by students. The maximum fee paid by students will be: $7.00 local, plus each CTSOs state and national fee. All membership dues and fees will be paid and established with State & National offices by November 30th of the school calendar year. A list of each CTSOs chapter membership and competitive event student listing must be posted to Chapter Edmodo group by November 30th.


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Section 4: Officers Local officers shall be governed by the CTSO constitution on each campus. At a minimum, CTSO Chapters must elect a President, Vice President, Treasurer, Secretary and Reporter.

CTSO Officer Descriptions

President

• Presides over chapter meetings, using proper parliamentary procedure. • Possess good leadership qualities, works with others to encourage them to work for

the benefit of the chapter. • Is an impartial judge, does not interject personal opinion or dominate the meeting. • Keeps members informed of progress and sees that the chapter is moving forward. • Has complete understanding of the matters being discussed and the impact of their

recommendations. Can bring issues to conclusion when necessary. • Other duties as appointed

Vice President

• Preside at meeting and other functions in the absence of the chapter president. • Supervises all committees. • Should be as prepared as the President and be well informed of the issues and

skilled in handling chapter business. • Other duties as appointed

Treasurer

• Keeps records of chapter funds and prepares financial reports as needed • Ensures membership deadlines are met • Assists in developing a budget and purchase orders • Maintain copy of all invoices, costs of trips, etc. and maintains the treasurer notebook • Collect annual dues from members and other funds and creates deposits • Other duties as appointed

Secretary

• Maintains all chapter records • Works with President to set agenda for meetings several days in advance • Obtain agenda approval from the advisor several days in advance of the meeting • Records and hands in minutes of all meetings • Keep chapter Constitution and Bylaws at each meeting for reference • Maintain a complete list of members at all items • Other duties as appointed

Reporter

• Handles and publicizes all results (including copies sent to CTE Coordinator) • Write news stories on chapter activities • Takes photos at all events and submits them • Handle announcements • Other duties as appointed

Other officer positions may be elected as needed. Chapter officer names and titles must be submitted to the CTE Coordinator and posted to Chapter Edmodo group by September 30th of each school year. See the “Student Officer List” tab in the Activity Account Forms posted at www.gpisd.org Departments Career and Technical Education Faculty Forms & Resources.

Advisors wishing to run District and State officers shall schedule a meeting with the candidate and include the campus principal, CTE Coordinator and CTE department prior to declaring candidacy. Parents will also be involved in the decision. A date for the meeting should be placed in each constitution, preferably at least six weeks prior to elections.

http://www.gpisd.org/


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Section 5: Chapter Meetings

Chapters should meet a minimum of once per month. A Meeting Agenda must be created prior to the meeting and Minutes must be recorded during the meeting. The Meeting Agenda and Minutes must be posted to the Chapter Edmodo group according to the dates set in the Extra Duty Payout Requirements and Due Dates located in the CTSO Handbook. Standards for Meeting Minutes & Attendance may be found on the “Student Club Minutes” tab & the “Student Sign-In” tab in the Activity Account Forms posted at www.gpisd.org Departments Career and Technical Education Faculty Forms & Resources.

Section 6: Finance Activity Account

Advisors must maintain fiscal responsibility and adhere to the GPISD Business Operations Activity Fund Handbook (www.gpisd.org Departments Business Operations Business Operations Handbook Activity Fund).

All deposits must be completed with the “Sponsor Deposit Report” tab in the Activity Account Forms posted at www.gpisd.org Departments Career and Technical Education Faculty Forms & Resources.

Any monies spent from Activity Fund must be voted upon by membership and recorded in the Meeting Minutes. During the September Chapter meeting, include “Vote to approve a blanket purchase approval from September 2016 to May 2017 for items such as chapter dues, fees, meeting snacks, meeting and contest supplies, fundraiser products, contest clothing and polos, etc.” in the club minutes. See the “Student Club Minutes” and “Student Sign-In” tab in the Activity Account Forms posted at www.gpisd.org Departments Career and Technical Education Faculty Forms & Resources.

Advisors must oversee and confirm accuracy in the Chapter Ledger of the Activity Account. Advisors shall be responsible for ensuring financial accountability and shall implement checks and balances in order to accomplish the organization’s purposes at the campus level. Monthly financial reports of cash disbursements and payments must be available at all times for review by campus administrator or CTE central office personnel. Advisors must sign their Activity Account Ledger with the Campus Finance Clerk as requested.

Section 7: Fundraising

Each chapter will fundraise to pay for activities and competition costs as described under Section 9 (Competition Categories, Eligibility, and Funding) of this handbook. Fundraising will be the primary source of the competition budget. These funds will be deposited by the sponsor in the appropriate activity account according to the guidelines mentioned in Section 6 (Finance Activity Account) of this handbook. See also “Fundraising Basics & Ideas” in the Appendix of this Handbook for further details. Each advisor must check with the CTE Coordinator and campus CTE department head prior to requesting a fund raising activity so that activities of the same type are not booked at the same time. Prior to requesting fundraiser approval, the Chapter membership must approve the fundraiser and this must be documented in the Chapter minutes. After membership has






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approved and prior to starting any fundraiser, the Fundraiser Application must be submitted and approved. See the “Fundraiser Application” tab in the Activity Account Forms posted at www.gpisd.org Departments Career and Technical Education Faculty Forms & Resources. Chapters are allowed two fundraisers per calendar year. The first chapter fundraiser request must be submitted to the campus for approvals, as well as to the CTE Coordinator by September 30th. The first fundraiser must be completed and funds deposited no later than December 15th.

Section 8: Member Point System

If the campus approves, each CTSO will be required to use the standard point system for students to earn school privileges and graduation regalia. The points awarded between CTSOs will be aligned. Points may be carried from year to year with specified point requirements. Chapter Member Points must be updated and finalized for each month’s activities. Chapter Member Points must be posted to the Chapter Edmodo group according to the dates set in the Extra Duty Payout Requirements and Due Dates located in the CTSO Handbook. Any point discrepancies must be corrected within 30 days of posting. Students will not receive points beyond the 30 days nor should points be awarded retro-active unless proper documentation was submitted within the 30 day window. Active CTSO participation If a student states on a resume or wants a recommendation letter stating he/she was an active CTSO member/officer, he/she must have achieved at least 300 points during the calendar year. Graduation Cords (Cords honored are subject to each campus) Students who wish to be eligible for Graduation cords may do so by earning 1000 points during the current school year or by totaling the previous year and the current year to have a total of 1200 points. 300 points must be obtained during the graduation year. Graduation Stole (Stoles honored are subject to each campus) Students who wish to be eligible for a stole may do so by earning 1200 points during the current school year or by totaling the previous year and the current year to have a total of 1500 points. 300 points must be obtained during the graduation year. The cost of Graduation regalia must be paid by the student and not the activity fund.

See also “GPISD Standard Points Structure” in the Appendix of this Handbook for further details. Adoption of a CTSO Points system is at the discretion of the Campus Principal.

Section 9: Competition Categories, Eligibility, and Funding

All CTSO Competitions and Participation will adhere by the UIL No Pass / No Play guidelines as posted at www.gpisd.org Departments Career and Technical Education Faculty Forms & Resources.

Local – This GPISD event will be held prior to December 1st and will include contests that have one tier of competition and are used for the purpose of preparation and run-off to determine student’s competitive event at the next level.




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Participation/Eligibility: Each CTSO Advisor will make this first level GPISD competition available to their students through their designated CTSO. At least 25% of membership must participate at this level according to details outlined in Part 5 (Advisor Extra Duty pay) of this Handbook. Students should choose competitive events based upon the teachers/advisors recommendation.

Funding: A. Students:

Student Registration: None Student Hotel: N/A Student Meals: CTSO Activity Accounts, if needed

B. Advisor(s): Advisor Registration: Advisor registration will be paid for by the CTE Department.

The number of advisors attending will be based upon student numbers, special needs and a “case by case” basis.

Advisor Hotel: N/A Advisor Meals: Paid by CTE Department, if needed

C. Transportation: Paid by CTE/CTSO Travel Account Bus Drivers Hotel & Meals: N/A

District/Area/Regionals (Multi-tiered) – These are described as contests that have an elimination process and have a next level of advancement.

Participation/Eligibility:

Each CTSO Advisor must make this competition available to students through their designated CTSO.

Funding: A. Students:

Student Registration: Chapter Fundraiser Student Hotel: Chapter Fundraiser Student Meals: Chapter Fundraiser

B. Advisor(s) & Campus Administrator: Advisor & Administrator Registration: Paid by CTE Department. The number of advisors attending will be based upon student numbers, special needs, and a “case by case” basis. Advisor & Administrator Hotel: Paid by CTE Department Advisor & Administrator Meals: Paid by CTE Department

C. Transportation:

Paid by CTE/CTSO Travel Account Bus Drivers Hotel & Meals: paid by CTE Department


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State, National & International – These are described as contests where students have had the option to compete at the district/area/regional/state level and now can compete at the state/national/International level due to “placement advancement” designated by the CTSO.

Participation/Eligibility:

Each student that “qualifies” for advancement in their CTSO competition. See ‘Special Amendments’ below.

Funding:

A. Registration: The CTE Department will pay for a student that ADVANCES from the district/area/regional/state competition.

B. Hotel & Meals: The CTE Department will pay for hotels and meals for students who ADVANCE, advisors, one campus administrator, and bus drivers. The number of advisors attending will be based upon student numbers, special needs, and a “case by case” basis.

C. Transportation: The CTE Department will pay for transportation

Special Amendments for Competitions:

• Middle School CTSO are expected to participate in District/Regional/Area competitions as they are offered.

• Advisors must receive commitment from students and parents prior to making travel arrangements. If student cancels prior to the trip, student may be held responsible for any non-refundable travel costs.

• Additional students may travel based on merit or achievement if the incremental cost is being paid by the CTSOs activity fund and not the CTE Department. This will be on a case-by-case basis with approval from school and CTE administration prior to School Board approval for out-of-state travel.

• Substitutions or alternates will be reviewed on a case by case basis with the CTE Coordinator. Documentation from state office must be provided.

• In events with little or no other competitors, there may be campus-level “placement advancement” requirements prior to advancing.

• Special Amendments to SkillsUSA competitions: Student may attend state contest for only a project if they competed at the

District level in a Skill or Leadership event. Project Teams should be limited to 4 students unless contest rules specify

otherwise or pre-approved by CTE Coordinator. Students may only advance based on standard medal placement. Students who place 4th or 5th that are eligible for a category 1 contest may

advance by passing the WFR test prior to State. Section 10: Field Trips – CTSO Sponsored Day Field Trip

Approvals required prior to Field Trip (must be submitted at least one month in advance): All forms may be found at www.gpisd.org Departments Career and Technical Education Faculty Forms & Resources.

• Student Travel Forms • Transportation Request Form



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Payment: A student may pay for a CTSO non-required/elective field trip. If a student is not able to pay, options must be made available (ex. fundraising options, scholarship funded, donation, activity account payment). A student may not be held back based on monetary eligibility.

Meals: If the field trip covers a meal time, no cost (to the student) meal options must be available. Following are options:

• Sack lunch brought by student • Cafeteria Lunch - Pack and provided (must coordinate with cafeteria manager at least

one month prior to field trip) • District funds (Follow the guidelines as outlined in the Business Operations Handbook)

Section 11: Travel for CTSO Competitions and Conferences

Approvals required & actions necessary prior to Trip - Must be submitted at least one month in advance. Out-of-state travel requires School Board approval and must be submitted at least two months in advance. Forms may be found at www.gpisd.org Departments Career and Technical Education Faculty Forms & Resources

• Student Travel Forms • Transportation Request Form • Travel Authorization Form • Travel Check List

Payments & Meals: GPISD has implemented a Travel Card program in which staff members will be issued a declining balance credit card (travel card) for all travel expenses. The purpose of the Travel Card program is to establish a more efficient cost-effective method of disbursing travel funds to employees. Rather than issuing a check to a hotel and an ACH/Direct Deposit to the traveler for their meals, we will assign a travel card to the traveler for the estimated travel expenses. The travel card can be used with any travel-related merchant that accepts VISA as a form of payment. The travel-related merchants that have been pre-approved include: hotels, restaurants, taxi/shuttle services, airlines, travel internet sites (i.e. Expedia, Orbitz, etc.). The travel card may also be used to pay registration. As you use the travel card, you must keep itemized receipts to turn in after the trip. Prior to traveling, advisors must review and adhere to all information posted to www.gpisd.org Departments Business Operations Business Operations Handbook Travel

Emergencies: Transportation Emergencies or Canceled Flight Procedure - In the event of an emergency or canceled/delayed flight, the sponsor shall immediately contact their Campus Principal and CTE Coordinator. Advisors & Chaperones: Chaperones for overnight travel will be required to include a gender-specific chaperone for each gender traveling. The recommended chaperone to student ratio is 10 students to every one adult chaperone. The number of Advisors traveling with students will be determined on a case-by-case basis with approval of the campus Principal. Anyone traveling with the group must have a background clearance in advance with GPISD in order to accompany the trip. This includes parents traveling with the group.




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No high school student is authorized for travel to required official organizational functions without an adult (advisor, parent, or adult authorized by the student’s local school). No organizational activity will be considered mandatory to the point that an individual student has to attend if an adult cannot accompany him or her. Students may travel with neighboring officers and members if an authorized adult is present. These activities include but are not limited to executive board meetings, officer training meetings, pre-conference preparations, conferences (national, state, or district), and individual school visits.

Section 12: Advisor Guidelines on Field Trips and Travel All Advisors and District Chaperones must adhere to the following guidelines:

• An agenda of activities and contact information must be provided to parents and campus/district personnel prior to leaving for the event - including approximate timeline.

• Copies of student forms must be left with the campus secretary. • Advisors are to be involved in event related activities at all times. • Advisors must dress appropriately and wear identifiable district or CTSO clothing. • Advisors are to ride on district provided transportation with the students. • Room assignments for advisors and chaperones must be appropriate. • Movies at cinemas or on buses may not exceed the PG13 rating for high school. • Tobacco products are prohibited in the presence of students. • Profanity of any kind that may be offensive to others is prohibited. • Curfew times are to be set and enforced daily. Recommended CTSO curfew is 11PM.

(At curfew, all students must be in their assigned room with the TV/radio at low volume.) • Prior to room check, advisors should meet to set the game plan for the following day and

make provisions for any student that will have a different schedule. • Room checks to be conducted by gender appropriate sponsors and district approved

chaperones. A visual room check is required at curfew time (see/speak to every child). • Doors must be monitored after curfew. This may be done by taking shifts and having an

active hall presence. Doors may be taped shut after curfew with a very early morning check to ensure no doors have been opened.

• One advisor will be trained by campus nurse prior to trip and will be required to dispense medications according to labels.

• All advisors on the trip will assist with chaperoning all students on the trip. • Weapons, alcohol, illegal drugs, and any hazardous materials are prohibited. • Medications must be used according to prescription labels. • In the event that a CTSO sponsor will miss travel, a replacement sponsor must be found

and an e-mail must be sent to the CTE Coordinator in advance if possible. • Upon return, sponsors remain with students until all are picked up by parent or guardian. • See also “Guidelines for Safer Travel” in the Appendix of this Handbook.

All inappropriate behavior by students(s), teacher(s), or chaperone(s) must be reported to the campus principal and CTE department within 24 hours of returning to the district.

Section 13: Alternate Travel

Parent(s)/Guardian(s) wishing to pick up or drop off their student at a different time during a field trip or competition will need to complete the “Alternate Travel” form (www.gpisd.org Departments Career and Technical Education Faculty Forms & Resources).



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Parent/guardian will need to present their ID to the campus secretary at least 24 hours before the departure of the trip and sign the form at the Campus. This form will then be given to the traveling sponsor. If the student is being picked up, the advisor/teacher will need to check the ID of the person picking up the student and release the student to the parent/guardian.

District Transportation

Means of transportation: Students may travel in school district transportation, taxis, city buses, hotel shuttles, chartered shuttles or on Dan Dipert Charter buses. Students may be transported in school district SUVs. Students are not to be transported in personal vehicles.

Section 14: Student Behavior

CTSO chapter advisors are responsible for ensuring student behavior and conduct are appropriate at all CTSO activities and events.

Students, advisors and teachers chaperoning students to student organization conferences and other activities are responsible for the behavior and conduct of students under their supervision. Student Behavior - Students breaking the school’s, GPISD’s, or CTSO’s code of conduct, or violating the following rules on any school trip are subject to be sent home at the parent’s expense and face consequences set by the school or GPISD.

• Students are not to break curfew. Evening curfew will be set at 11PM, morning curfew at 6AM. Some adjustments may be made by the group leader if deemed necessary. Students are to stay inside the room and are not permitted to be outside on balcony if it is available.

• Students must stay in designated room assignments. • Students may not loiter outside the hotel, or depart the premises without an advisor. • Room checks will be conducted. Each student must be visible at that time. • Alcohol, illegal drugs, tobacco products, weapons, and all hazardous materials are

prohibited. • Friends or family are not allowed to visit. Parents with a background check prior may

make special arrangements. • Student medication must be dispensed by trained advisor. • Rooms must remain gender specific. Members of the opposite sex are not to enter the

rooms at any time. • Visual body piercings, other than one hole in each ear, will not be allowed in leadership

or contest events. No spacers are allowed.

All rules for student behavior remain in effect even if student has graduated and is competing at the national level during the summer.

Section 15: Student Obligations

CTSO Blazers will be checked out to the students through the CTSO Advisor via the CTE Coordinator. All pathway-specific contest equipment and clothing will be ordered and checked out to the students through their pathway Advisor. At the end of the year, obligation cards should be filed with the campus if students owe any chapter supplies. The student will be held accountable for cost. Exam exemptions and schedule releases will also be tied to student fines.


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Advisor Extra Duty Pay Section 1: Stipend Requirements

The following requirements must be met in order to be eligible to receive a stipend: A. Advisors shall be involved in the day-to-day operation (membership, finances, conferences,

registration) of an active CTSO as co-curricular activities that are integrated in the career and technical courses.

B. Advisors must maintain an active recruitment program and CTSO tables/booths representing your organization will be required at scheduled events.

C. See “Extra Duty Payout Requirements & Due Dates” page in this handbook. D. Signed Extra Duty Job Description with CTE Coordinator by September 30th of the current

school year. Section 2: Stipend Payout

Advisors will receive extra duty pay on an individual basis as stated in the Extra Duty Job Description presented to the Advisor by the CTE Coordinator no later than September 30th of the current school year. GPISD Pathways may have only 1 Advisor receive the stipend. Pathways with high student CTSO participation may have a Co-Advisor if there is a need. Advisors and Co-Advisors must be full-time CTE teachers in order to receive the stipend. Advisor stipends are determined by current year budget as well as student enrollment in each program and previous year’s trends.

Payout Requirements:

Semester 1: 50% of maximum individual stipend potential as discussed with CTE Coordinator

A. Officer List submitted to CTE Coordinator to Chapter Edmodo group by September 30th. B. Communication group created in district’s online standard communication source

(Edmodo) and distributed to members and CTE Coordinator by September 30th. C. Constitution and Bylaws & Points System reviewed/voted/approved by membership &

posted to Chapter Edmodo group by September 30th. D. Meeting agenda & minutes posted to Chapter Edmodo group according to the Extra Duty

Payout Requirements & Due Dates (September 30th and November 30th). E. Member Points updated, finalized for the month and posted to Chapter Edmodo group

according to the Extra Duty Payout Requirements & Due Dates (September 30th and November 30th).

F. Finance Activity Account Ledger signed with Campus Finance Secretary as requested. G. Chapter-specific Fundraiser request submitted to campus and CTE Coordinator by

September 30th with Fundraiser completed by December 15th. H. National registration completed & competitive event student listing posted to Chapter

Edmodo group by November 30th.


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Semester 2: 10% of maximum individual stipend potential as discussed with CTE Coordinator A. Meeting agenda & minutes posted to Chapter Edmodo group according to the Extra Duty

Payout Requirements & Due Dates (February 28th and April 30th). B. Member Points updated, finalized for the month and posted to Chapter Edmodo group

according to the Extra Duty Payout Requirements & Due Dates (February 28th and April 30th).

C. Finance Activity Account Ledger signed with Campus Finance Secretary as requested. D. Evidence of planning and carrying out one community service, public awareness

campaign or social event open to all campus CTSO members. Summary and evidence of event must be posted to Chapter Edmodo group by April 30th.

E. Students in Chapter advance to State level – 40% of maximum individual stipend potential as discussed with CTE Coordinator

Above payouts assume the following have been met: *At least 25% of membership must participate at GPISD Local Contest prior by November 30th. *Advisor attendance at monthly after-school chapter meetings. *Advisor traveled to at least two over-night student competitions (If own chapter numbers are low, advisor/co-advisor may need to travel with different CTSO.) *Advisor reports awards, recognitions, special events, etc. to CTE Coordinator.


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Extra Duty Payout Requirements & Due Dates CTSO Advisors & Co-Advisors

Extra Duty Payout assumes the following have been met: *At least 25% of membership must participate at GPISD Local Contest prior by November 30th. *Advisor attendance at monthly after-school chapter meetings and competitions. *Advisor traveled to at least two over-night student competitions (If own chapter numbers are low,

advisor/co-advisor may need to travel with different CTSO.) *All of the following Chapter deadlines are met:

Due Date Chapter Deliverable

Dece

mbe

r Pay

out

50%

9/30/16

Officer List submitted to CTE Coordinator facilitating CTSOs & posted to membership

communication site (Edmodo).

Edmodo group created & distributed to members and CTE Coordinator. At least 75% of membership must join Edmodo group.

Constitution and Bylaws reviewed/voted/approved by membership

& posted to Chapter Edmodo group.

Meeting agenda & minutes for September posted to Chapter Edmodo group.

Member Points updated, finalized for the September & posted to Chapter Edmodo group.

11/30/16

Chapter-specific Fundraiser request submitted to campus & CTE Coordinator and Fundraiser

completed by 12/15/15.

Meeting agenda & minutes for October and November posted to Chapter Edmodo group.

Member Points updated, finalized for October and November & posted to Chapter Edmodo group.

National registration completed & competitive event student listing posted to Chapter

Edmodo group.

May

Pay

out

10%

Dist

/Reg

/Are

a 40

% S

tate

2/28/17

Meeting agenda & minutes for January and February posted to Chapter Edmodo group.

Member Points updated, finalized for January and February & posted to Chapter Edmodo group.

4/30/17

Meeting agenda & minutes for March and April posted to Chapter Edmodo group.

Member Points updated, finalized for March and April & posted to Chapter Edmodo group.

Project/Event hosted by Chapter (Community Service Project, Public Awareness Campaign, OR

Social event open to all CTSO's) summary & evidence posted to Chapter Edmodo group.


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Grand Prairie ISD CTSO Information and Contact

The GPISD Career and Technical Education Department has worked to develop the GPISD CTSO Handbook to help guide you in developing and growing your CTSO. Should you have questions or need guidance, please contact the CTE Coordinator listed below. Please store the CTE Coordinator’s cell phone number so that you will have it as an emergency contact when traveling.

Nikki Looper Coordinator of Career and Technical Education

[email protected] Office: 972.343.7919 Cell: 940.781.9326

mailto:[email protected]


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CTSO BPA Facts

Business Education

Websites: www.bpa.org & www.texasbpa.com Mission / Vision: The mission of Business

Professionals of America is to contribute to the preparation of a world-class workforce through the advancement of leadership, citizenship, academic, and technological skills. At Business Professionals of America, we are committed to developing the best possible career and technical education organization for students in the United States. The measure of our success will be the perception that alumni of Business Professionals of America are highly competent and skilled workforce professionals who enable business and industry to maintain the economic vitality and high quality of life associated with our celebrated United States of America.

Motto / Theme: Today’s students. Tomorrow’s business professionals. Eligibility: Business Professionals of America is the leading CTSO for middle school, high

school, or post-secondary students pursuing careers in business management, office administration, information technology, and other related career fields. Members are high school students enrolled or formerly enrolled in initial, refresher, or upgrading business, career technical, and career or related education programs.

Affiliation: Founded in 1966 as the Vocational Office Education Clubs of America (VOECA),

the organization officially changed its name to Business Professionals of America in 1988.

Dues & Fees: $17 Regional dues & Competition fee $8 State dues $12 National dues -$10 district offset on State and National dues (allowed once per student) Competitions: Chapter Fall Leadership Conference (November)

Regional Competition (January 21st, 2017 at Dubiski) State Leadership Conference (March 1-4, 2017 in Dallas) National Leadership Conference (May 10-14, 2017 in Orlando, FL)

Members may compete in 1 individual event and 1 team event. BPA offers 72 competitive events in the following categories: Finance Digital Communication & Design Business Administration Management Information Systems Management, Marketing & Communication

http://www.bpa.org/

http://www.texasbpa.com/


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CTSO DECA Facts

Marketing and Management Education

Websites: www.deca.org & www.texasdeca.org Mission / Vision: DECA prepares emerging

leaders and entrepreneurs for careers in marketing, finance, hospitality and management in high schools and colleges around the globe. DECA’s Comprehensive Learning program integrates into classroom instruction, applies learning, connects to business, and promotes competition. DECA prepares the next generation to be academically prepared, community oriented, professional responsible, and experienced leaders.

Motto / Theme: Make it Count. Eligibility: Any student who has taken or is taking a CTE course. Affiliation: DECA was established nationally in 1946. Dues & Fees: $17 Competition fee

$4 Local dues $8 State dues $8 National dues -$10 district offset on State and National dues (allowed once per student) Competitions: Chapter Fall Leadership Conference (November)

District Career Development Conference (January 21, 2017 in Garland) State Career Development Conference (February 23-25, 2017 in San Antonio) International Career Development Conf. (April 26-29, 2017 in Anaheim, CA) DECA’s Competitive Events Program offers 52 competitive events in the

following categories: Principles of Business Administration Team Decision Making Individual Series Events Personal Financial Literacy Business Operations Research Chapter Team Events Business Management & Entrepreneurship Marketing Representative Professional Selling & Consulting Online Events

http://www.deca.org/

http://www.texasdeca.org/


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CTSO FFA Facts

Agricultural Education

Websites: www.ffa.org & www.texasffa.org Mission / Vision: FFA prepares students for successful careers and a

lifetime of informed choices in global agriculture, food, fiber, and natural resource systems. FFA increases awareness of global technological importance of agriculture, develops competent agricultural leadership, builds self-confidence, promotes cooperation and cooperative attitudes, and promotes citizenship, volunteerism, and patriotism.

Motto / Theme: Learning to Do, Doing to Learn, Earning to Live, Living to Serve. Eligibility: FFA is not a “club.” It is one of the three integral components of an agricultural

education program: classroom instruction, supervised agricultural experiences, and life skills. Students between the ages of 12 and 21 who are enrolled in a systematic course of instruction in agricultural education are eligible for membership. The school system must offer agricultural instruction and have an active FFA chapter.

Affiliation: Established in 1928 as a national organization. Dues & Fees: $20 Competition fee

$8 Local dues $5 State dues $7 National dues -$10 district offset on State and National dues (allowed once per student) Events & Area Greenhand Camp (September) Competitions: State Fair Youth Leadership Day (October)

National Convention & Expo (October/November) District & Area Leadership Events (November) Fort Worth Ag Mechanics Show (January) San Antonio Ag Mechanics Show (February/March) Houston Ag Mechanics Project Show (March) Area Convention & Leadership Camps (May/June) State Convention (July)

Various other Career Development Events (CDEs) which help students develop the abilities to think critically, communicate clearly, and perform effectively in a competitive job market. There are 24 CDEs, covering job skills in everything from communications to mechanics. Some events allow students to compete as individuals, while others allow them to compete in teams.

http://www.ffa.org/

http://www.texasffa.org/


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CTSO HOSA Facts

Health Occupations Education

Website: www.hosa.org & www.texashosa.org Mission / Vision: The mission of HOSA is to enhance the

delivery of compassionate, quality health care by providing opportunities for knowledge, skill, and leadership development of all health science technology education students, therefore helping students to meet the needs of the health-care community.

Motto / Theme: The hands of HOSA mold the health of tomorrow. Eligibility: HOSA is for students who are currently or previously enrolled in secondary or

postsecondary/collegiate health science education classes and/or who are planning to pursue or currently pursuing a career in the health professions.

Affiliation: Founded in 1975 as the American Health Occupations Education Student

Organization (AHOESO), the organization officially changed its name to Health Occupations Students of America (HOSA) in 1976.

Dues & Fees: $30 Competition fee

$7 Local dues $15 State dues $10 National dues -$10 district offset on State and National dues (allowed once per student) Competitions: State Fall Leadership Conference (October)

Area Competition (February 17-18, 2017 in Frisco) State (March 30-April 1, 2017 in Corpus Christi) National Leadership Conference (June 21-24, 2017 in Orlando, FL) HOSA offers competitive events in the following categories: Health Science Health Professions Emergency Preparedness Leadership Teamwork Recognition

http://www.hosa.org/

http://www.texashosa.org/


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CTSO SkillsUSA Facts

Trade and Industrial Education Students

Website: www.skillsusa.org & www.skillsusatx.org Mission / Vision: SkillsUSA is a partnership of students, teachers,

and industry working together to ensure that America has a skilled workforce. It provides quality education experiences for students in leadership, teamwork, citizenship, and character development. It builds and reinforces self-confidence, work attitudes, and communication skills. It emphasizes total quality at work, high ethical standards, superior work skills, lifelong education, and pride in the dignity or work.

Motto / Theme: Prepared for Leadership in the World of Work. Eligibility: SkillsUSA is open to students enrolled in trade, technical, engineering, industry

and health-related programs in secondary and postsecondary schools and community colleges with a paid state and national skills membership.

Affiliation: Founded in 1964 as the Vocational Industrial Clubs of America, Inc. (VICA), the

organization officially changed its name to SkillsUSA in 2004. Dues & Fees: $25 Competition fee $10 State dues* $8 National dues* -$10 district offset on State and National dues (allowed once per student) *Total Participation Plan Available Competitions: Fall Leadership Conference (October) District Competition (February 17-18, 2017 in Waxahachie) State Championship (April 3-8, 2017 in Corpus Christi) National Leadership Skills Championship (June 20-23, 2017 in Louisville, KY) SkillsUSA offers more than 94 contests in the following categories: Leadership Development Occupationally Related

Skilled and Technical Sciences – related to career clusters (Agriculture, Food & Natural Resources; Architecture & Construction; Arts, A/V Technology & Communications; Business Management & Administration; Education & Training; Finance; Government & Public Administration; Health Science; Hospitality & Tourism; Human Services; Information Technology; Law, Public Safety, Corrections & Security; Manufacturing; Marketing Sales & Service; Science, Technology, Engineering & Mathematics (STEM); Transportation Distribution & Logistics

http://www.skillsusa.org/

http://www.skillsusatx.org/


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CTSO TAFE Facts

Education Students

Website: www.tafeonline.org Mission / Vision: TAFE encourages students to learn about

careers in education and assists them in exploring the teaching profession while promoting character, service and leadership skills necessary for becoming effective educators.

Motto / Theme: The Hope for Tomorrow Eligibility: Membership is open to any student who is interested in exploring teaching as a

career and who has the high qualities of character, service, scholarship, and leadership essential to a good teacher.

Affiliation: TAFE was founded in 1984, chartered by the Texas Association of Secondary

School Principals, and is now one of the nine Career and Technical Student Organizations recognized by the Texas Education Agency. TAFE is proud to be the newest CTSO recognized in Texas, as of March 24, 2010.

TAFE proudly supports the work of the Future Educators Association (FEA) and each year a delegation of TAFE's top student leaders attend the FEA National Conference to represent the lone star state.

Dues & Fees: State dues are $70 per chapter. National dues are $8 per student, plus a one-time $125 charter fee per chapter. Competitions: Region Convention (January) Teach Tomorrow Summit (February) FEA National Conference (April) Summer Leadership Workshop (July)

http://www.tafeonline.org/


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CTSO NTHS Facts

National Technical Honor Society

Website: www.nths.org Mission / Vision: To honor student achievement and

leadership, promote educational excellence, and enhance career opportunities for the NTHS membership.

Motto / Theme: Success Favors the Prepared Mind. Eligibility: NTHS is open to secondary and post-secondary students who have an overall of

3.5 GPA or higher on a 4.0 scale. Students must be a member of a CTSO and demonstrate scholastic achievement, skills development, leadership, honesty, responsibility, and good character.

Affiliation: Founded in 1984 as the National Vocational – Technical Honor Society (NV-

THS). In 2003, the National Board of Directors changed the name to the National Technical Honor Society.

Dues & Fees: $5 one-time local dues $25 one-time membership fee Competitions: None NTHS helps members to: Seek postsecondary education by awarding over $160,000 in scholarship

annually. Position themselves ahead of competition in today’s highly competitive workforce. Earn recognition for superior achievement in career and technical fields. Build career portfolios with professional letters of recommendation. Connect to global career and technical education networks. Discover opportunities with leading business and industry. Serve in leadership roles in communities and industries. Be recognized for their achievement in career and technical education.

http://www.nths.org/


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Grand Prairie ISD

CTSO Annual Benchmarks

The following is a guide and suggested list of items to be aware of during the school year in regards to your CTSO. The timeline is meant to serve as an aide and help keep you on track as you work through the school year. Dates are not final and should only serve as a guide. Additionally, there are items that may not be listed. Please check CTSO websites, email and other sources for official dates and times.

Benchmark Timeline Fall Semester

September

• Elect Officers (if not done in previous school year) • Member recruitment & Collect dues • Collection of Funds and deposit form submitted for any instance where

money is collected • Members join Chapter Edmodo group • First fundraiser voted & submitted for campus approval • Chapter constitution & Bylaws established • Chapter meetings begin (occur monthly) • Points tracking begins (occur monthly) • Extra Duty Payout Requirement submission (required by 9/30)

October

• Polos ordered and email to CTE Coordinator • Fundraiser begins • Students choose Competitive event selections • Register and pay State & National membership dues & fees • Fall Leadership Conferences (Oct/Nov)

November

• Plan and hold local contest, competitor and winner list posted • The Experience • Extra Duty Payout Requirement submission (required by 11/30)

December

• Fundraiser completed, deposit form emailed to CTE Coordinator • Distribute contest clothing as necessary (may occur monthly) • Submit travel paperwork for District, Regional or Area Contest (3 weeks

in advance) • Submit Student Leadership Team (SLT) Nominee names to SLT Advisor • SLT Nominee interviews


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CTSO Annual Benchmarks (cont….)

Spring Semester

January

• Attend District Regional, Area contest • Submit travel paperwork for State contest (at least 3 weeks in advance)

February

• CTE Month • Attend District Regional, Area, State contest • Extra Duty Payout Requirement submission (required by 2/28) • Prep for CTE Banquet - 3 highlights and award winners • Begin plans for finalizing Six Flags, Cords and Stole points requirements,

collection of funds, deposits, etc.

March

• Attend State contest • Submit travel information for National or International contest to CTE

Coordinator within one week of returning from State

April

• CTE Banquet • CTE Scholarship Luncheon • Cords & Stoles ordered • Extra Duty Payout Requirement submission (required by 4/30)

May

• Collect contest clothing & report student obligations if still outstanding • Officers elected for next year (recommended) • Chapter awards ceremony (optional) • National or International contest (May/June)


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Grand Prairie ISD Standard CTSO Points Structure 2016-2017

See also Section 8: Member Points System GENERAL

Polo on Meeting Days 5 Fundraiser Box 1 – Membership 50 Fundraiser Box 2 – Contest Fee 50 Freshman Orientation 50 Per day The Experience (3 hours) 50 Max 100 pts Dues paid by 9/30 15 Signup on Edmodo by 9/30 15 Signup on Remind 101 by 9/30 15 Polo purchased by 9/30 15 Fall Leadership 50 Community Service 75 Max 150 Give blood at CTSO blood drive 30 Food drive donation 10 Per item, max 70 pts Above and beyond, per Advisor discretion 50 Max 100 pts Resume training 30 Parli Pro training 30

MEETINGS Officer Meetings 15 Max 30 per month General and Chapter Meetings 25 Max 50 per month

OFFICERS Officer Training 50 Elected CTSO Officer 300 Must fulfill term Elected District / Regional / Area / State Officer 600 Must fulfill term

STUDENT LEADERSHIP TEAM Elected Student Leadership Team 500 Must fulfill term Summer Leadership (Camp of the Eagles) 100 Washington Leadership Training Institute 100

COMPETITIONS Local Contest 75 District / Area / Regional Contest 100 State Qualifier 200 State Project Winner 250 National / International Qualifier 300 National / International Winner 500 Must be called on stage at Awards Ceremony

POINTS REQUIREMENTS Six Flags 300 Letter Jacket 800 Graduation Cords 1000 300 must be obtained during graduation year Graduation Stole 1200 300 must be obtained during graduation year

*Points will only be earned when representing your CTSO. Points will not be earned when representing other organizations or events. *Points accumulate over the years student is active in their CTSO. *A point tracking spreadsheet template is available from the CTE Coordinator.


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Guidelines for Safer Travel Be prepared in case of an emergency

District, state and national conferences are intended to provide fun and exciting opportunities for students and advisors. While rare, there are emergency situations that do occur at these conferences. Please be extremely familiar with this information and be prepared for an emergency. Your students and others will look to you for leadership in an emergency situation. Don’t get caught unprepared. Be assured that each member of the hotel staff is trained to handle emergency situations and have assigned duties during emergencies. As a student organization advisor, your responsibility will be to make sure students are prepared, remain calm, and follow the directions of the hotel staff. Your first priority will be the safety of ALL students attending the conference.

Before Leaving for the Conference

1. Understand all local policies for emergency procedures. Know when to contact your principal, parents, and the local school board.

2. Provide all parents and school officials with emergency contact information: a. Hotel address and phone number b. State Advisors Name c. Name of each advisor, chaperone along with their cell phones and hotel room

numbers if known in advance d. Conference agenda with departure and arrival times noted e. A list containing names, home phone numbers, and parents/guardians of each

student attending the conference 3. Discuss with students what emergency items to pack for the trip. Band aids, flash light,

emergency contact information, etc. 4. Prepare a folder/envelope for you to keep containing all medical release information and

emergency contact for parents: cell, work and relatives. Parents should provide authorization for medical treatment forms. Parental permission should also be obtained for their child to use the pool and/or exercise equipment.

5. Discourage parents, relatives and friends from visiting. Visitors must be cleared with the ISD prior to the trip. If a student has an early travel release form, proper identification is required from the adult obtaining the student.

6. Talk with students and parents about money needed during the conference. Make sure they understand how to budget their money for the entire trip.

Upon Arrival at Conference - Tour the interior of the building.

1. Sleeping Rooms

a. All students and advisors should know the location of all sleeping rooms for chapter members. Let students know where everyone is located.

b. Post a sign-in and sign-out sheet on the advisor’s sleeping room door or with a designated person. Students should sign in and sign out so the advisor may locate them in an emergency situation.

c. Point out the location of the emergency evacuation plan on the back of the sleeping room door.


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d. Investigate emergency exits closest to the students’ sleeping room. Students should be able to identify at least two emergency exit routes should the primary exit route be inaccessible.

e. Discuss the importance of identifying visitors before opening the door. If a hotel staff or security person knocks on the student’s door, the student should contact the advisor, or the student should call the hotel desk to identify the reason for the visit before allowing anyone to enter the room. No one should be allowed in the room except for the occupants or advisor. Pizza or food delivery transactions can occur in the hallway or in the presence of the advisor.

f. Point out the door viewer, chain locks and dead bolt locks. g. Point out the sprinkler system in the room. h. Check out the windows to see if they open. If they do, instruct students to use

extreme caution when windows are open. i. Do a practice fire drill from the student’s sleeping rooms. Actually walk down the exit

stairs. Help students understand the signs on the exterior of the exit doors to plan any escape. Hotels may have several levels beyond the ground floor, so students need to be familiar with the appropriate door opening to the outside.

j. Students should not leave valuables in the room in plain view. k. Ask students to always take along at least one other person if they leave their room

for small chores such as trips to the ice machine or vending area.

2. Event and Activity Rooms a. Review the conference program and visit each conference room. Make sure students

know where they should be at all times. Let them know your schedule, so they may find you at any time during the day and evening.

b. Tour the hallways and meeting rooms. Discuss escape routes for each area the students will be occupying during their stay.

3. Hotel (General)

a. Point out the location of fire extinguishers and sprinklers. b. Help students to recognize the uniforms of hotel personnel including security staff. c. Locate and travel on the elevators. Locate emergency phone and/or alarm button

within the elevator. Discuss with students the importance of being calm when an elevator is stalled. Discuss appropriate elevator behavior (not pushing all the floor buttons, sounding the alarm in a non-emergency situation, pressing the stop button, forcing the doors to open, etc.).

d. Visit the pool or other guest facilities. Help the students identify safety rules for each area. Request that students are extra cautious in the pool area where wet surfaces are extremely slippery.

Tour the exterior of the building

• Talk about safety on hotel balconies. • Review vehicle traffic situations. If students will be outside, discuss the best routes to avoid

high-traffic areas. • Choose a “Special” meeting place outside the building should an evacuation be called by the

hotel. This location should not be near any major entrance, exits, or roads because emergency vehicles entering or exiting the hotel will need complete access.


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During the Conference

• Plan a fun activity together each day such as afternoon snacks in the advisors room or common area, discuss the day’s activities pool side or outside, or visit exhibits together.

• Students should report any lost or stolen items to the advisor immediately. • Request students report any suspicious circumstances or people to you and then contact

hotel security. • Always travel in groups of two or three. Adopt the “buddy” system. • Never wear a conference name badge outside the conference facilities. Criminals identify

strangers to the area and target conference participants who are unfamiliar with their surroundings.

• Always wear a conference name badge during conference activities. Conference planners use name badges to identify participants. Without an official name badge, you will not be allowed into conference activities.

• Encourage students to be cautious with their money. They should not talk about the amount of money they brought with them or the amount they are carrying with them. Carry purses close to the body and wallets in the front pocket.

• Prepare students to be good tourists. Be familiar with directions before leaving the hotel. Never look like a tourist. Introduce students to the Concierge or identify a safe place to ask for directions.

• Discuss an appropriate dress code for conference and leisure activities. Students should avoid dressing provocatively.

• Ask students not to visit the room of someone who is not a member of your group. • Students should be quiet and mannerly while in the hotel. Discuss with students the good

reputation of the student organization and encourage them to respect hotel staff and other guests. Particularly discuss the noise level late at night. Students should not loiter in the hallway or block their doors open with the chain or lock.

Airport Safety

• Most airports request passengers to arrive at least two hours prior to plane departure due to

the strict security procedures. If there is a large amount of luggage or a large delegation traveling together, allow more than two hours.

• Make sure students do not carry knives, nail clippers, files, scissors, spray containers, or anything that may be construed as a weapon or a danger on the plane. Follow this rule: “If in doubt, leave it at home.” Students carrying these items may be removed from the group for a more detailed security check, and your group may become separated.

• Carry-on bags should be limited to one bag plus a small bag or purse. There may be longer delays if many students have carry-on bags. Process as many bags as possible through check-in. Make sure check-in baggage is properly labeled with name, address, and phone number.

• Emphasize appropriate and mature behavior. Discuss with students appropriate conversation. Warn students that joking, acting in a threatening manner, and horseplay will be taken very seriously and dealt with sternly by airport police/security. Remember that some students have never flown before.

• Students should carry their ID in a safe, secure place, as it will be asked for several times during security checks. Students over the age of 18 will need a government issued ID if they do not have a driver’s license. This may take a little time to obtain, so student should take care of this weeks in advance of the trip.


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• Airports are notorious for attracting panhandlers, pick pockets, and scam artists. Warn your students to stay with the group and avoid any contact with strangers in and around the airport.

• Advise students to have control of their own luggage at all times. Warn them to not agree to carry something for a stranger.

• Arrive early enough to give your students a lesson on reading and understanding signs and schedule prompters in the airport.

• Check with the airplanes for any special instructions. Also check out the website for the Transportation Security Administration for any new airport rules and regulations at www.tsa.gove/public.

Bomb or Terrorist Threats

• The security and hotel staffs are trained to handle emergency situations. Please instruct

students to listen carefully when any hotel staff is giving directions during an emergency situation.

• When attending a conference in the Louisville, KY region, it is important to note that the Louisville Airport is in close proximity to all conference hotels. In the event of an airport emergency, the hotels may be used as evacuation centers. In the event of this type of emergency, students and advisors must remain calm and follow directions from the hotel staff.

Crisis Management

• If a student has committed a violation of any policy/law and must be disciplined and/or sent

home, an advisor must stay with that student at all times. Student may feel very desperate and should not be left alone or with another student. The local advisor should notify the state advisor if any violation of policy/law occurs.

• During competitive events, student place undue pressure upon themselves to do well. At the end of awards, some students may feel they have let their parents and you down. Be aware of students’ actions and reactions after a competitive loss. Reassure all students you are proud of their work.

Fire

• Students should have practiced an evacuation for a fire emergency and should know where to meet their advisors. (See ‘Upon Arrival’ section.)

• If for some reason students cannot get out of their room, they should immediately call 911 for assistance, wet a towel and place it at the bottom of the door, and hang a towel form the window. Give the hotel name, room number, and number of people in the room.

• The hotel staff will immediately close down elevators. The elevators should not be used in a fire emergency situation.

• Hotel staff will assist with evacuation • Make sure the hotel is aware of any handicapped students who may need special assistance

during an evacuation.


36

Medical Emergency

• Medical emergencies need an immediate response and attention. Develop a plan for a student’s illness.

• If a student or advisor needs medical attention, inform security staff. Hotel and security staff may be able to render first aid in situations in which they are certified.

Power Outages

• Hotels are equipped with emergency lighting systems. Encourage students to bring a

flashlight (with fresh batteries) along with them prior to leaving for the conference. • Tell students to remain in their sleeping rooms during a power outage, or gather everyone in

a few pre-assigned rooms. Students may become injured if they begin wandering the hallways.

Robbery

• Students should not argue with, fight, or attempt to follow a robber. They should report any

robbery immediately to the advisor, who will contact the hotel staff. Their security staff will take the appropriate action.

Stalled Elevators

• Instruct student to remain calm during this situation. They should not randomly start pushing buttons. If they have been given previously mentioned orientation, students should be able to find the alarm button or call box in the elevator. They should be able to calmly answer such questions as: How many are in the elevator? Is anyone hurt or ill? What was the last floor passed?

• If the lights go out while the elevator is stalled, remain calm and help others. Do not ignite any lighters or matches.

Tornado Warnings

Be aware in advance of the safe areas in the hotel during tornados and severe weather. In general, safe areas are away from top floors, away from windows, and out from underneath wide-span rooms as those found in big meeting rooms. Students should keep clear of lobbies and elevators. The safest areas will be in a hallway or close interior meeting rooms on the lower floors. Sit against the wall with knees up, face between knees, and arms covering the head.

Executive West Tornado Procedure (similar in all hotels):

• The switchboard operator will announce three times over the PA system, “The hotel is under a tornado warning; go to an interior hallway; stay away from windows.”

• The switchboard operator will begin calling each room starting with the top floor working down. Other hotel staff will personally contact handicapped guest or those who may need assistance in evacuating the sleeping room.

• All elevators will be returned to the 1st floor and locked off. The pool and restaurant areas will be cleared.

• Once the warning has been lifted, the operator will announce “All Clear” over the PA system three times. Security will walk the hallways to personally inform guests they may return to their activities.


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Consequences for Safety, Behavior and Misconduct Violations

Students should be aware of the consequences for falsely reporting an emergency. They should understand that emergency personnel should not be called unless there is an actual emergency. Tampering with fire alarms, activating sprinklers, or making bomb threats will result in the student receiving disciplinary action following the local school policy, CTSO guidelines and established policies of the student organization. Students shall not participate in any activity that might cause personal injury to himself or herself or the person. Any participant found in violation of safety codes of conduct or criminal laws may be sent home at the students’/parents’/guardians’ expense. The chapter advisor will contact the parents/guardian and the school principal. The State Director of the organization has the right to take immediate action when violations occur, including sending individuals home at their own expense. In the event this occurs, the local advisor or the assigned chaperone will contact the parent/guardian and the school personnel.


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Fundraising Basics & Ideas Fundraising 101

Fundraising is a key part of any Career and Technical Student Organization’s (CTSO) program of work. Without funds, it is hard to conduct most activities. In addition to helping to finance the local chapter, a fundraising activity can also provide many valuable learning experiences for students. From project management to forecasting profits, setting timelines, working in teams and being accountable for results, fundraising teaches many skills that will be needed on the job and in life. There are many ways to raise funds for your chapter, from weekly sales to an annual health fair, car show, mulch sale, flea market, art show and other annual events. You can also team up with an established fundraising company to sell their products using their products and marketing materials. When possible, it is wonderful to incorporate the skills students are learning as well as opportunities for them to work with business partners and other adults. These are great ways to reinforce the skills being developed in the classroom. Where do you start? The chapter officers should work with the advisor to determine a budget for the school year to cover the costs of chapter activities, travel to competitions, official attire or contest uniforms, curriculum, equipment or other chapter materials. Next, the officers and advisor should determine what portion of the budget can be provided through student payment, a student activity fee or other source of funding. The balance can then be raised through fundraising activities. It’s a good idea to review the organization’s budget with the principal or other school official to ensure that it aligns with school policy and procedure. Student participation is important in the management of money raised for their benefit. Fundraising ideas should be approved by the whole chapter. All funds raised should benefit students currently enrolled in the chapter or program.

Fundraising Checklist

• Review the Business Operations Manual for GPISD. • Have students brainstorm ways to raise funds. • Present the ideas to your campus AP in charge of fundraisers and see if your choices are

viable ones. • Determine how much inventory/merchandise should be ordered. • Check with companies for their return policy of any unsold goods • Request a W9 from the company if one is not yet set up with the ISD. Provide the W9

information to the campus finance clerk. • Check with the company to make sure they will take an ISD Purchase Order. • Determine if items will be sold 100% on the day they are received. If not tax will need to be

paid when purchasing the items or collected at the time of the sale for those goods not sold on the delivery day.

• Submit the “Fund Raiser Application” form three weeks in advance to the appropriate campus individual handling fund raisers.

• Upon approval, request a Purchase Order to purchase the goods. • Do not purchase any items until the Purchase Order is approved. • Upon approval of the purchase order, you may order the goods. • Receipts and packing slips will need to be returned to campus finance clerk.


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• Provide adult supervision for all fundraising activities. • Establish clear timelines and deadlines for the fundraiser. • Have students organize work teams so a few students don’t do all of the work. • Plan for safety and monitor safe work practices during all activities. • Employ a code of conduct for students who are participating. • Have students implement good financial procedures. Each student must be issued a district

receipt when money is collected. A Tabulations of Money form may also be used for sales under $20.

• Establish deadlines for any money to be turned in. • Submit an “Obligation Card” to the finance clerk for any students that may still owe money. • Two non-taxable fundraisers are allowed during the 12 month calendar year. January -

December. If a fund raiser crosses over from December to January, it is considered a second fund raiser and two fund raiser applications will be necessary.

Fundraising Ideas

Sometimes what to do for a fundraiser is as difficult as knowing where to begin. Here is a list of some of the fundraisers that have been used by CTSOs across the country. This is simply a list of ideas. These ideas are not necessarily approved by GPISD. Rent-Some-Muscle These activities require physical labor on the part of your CTSOs members, but all are good ways to work in your community. • Do yard work, rake leaves, plant flowers for donations • Wash and wax cars • Ask a local business to match funds raised through a car wash held in a corner of its

parking lot. • Fluid checks/air pressure checks for donations

Events These are some ideas for events you can hold with your CTSO chapter. Some involve the school, some the community, but all involve fun! • Host a Dog Wash (like a car wash but • for the puppies!) • Hold a Battle of the Bands • Hold a Cutest Dog/Ugliest Dog beauty pageant • Pumpkin Carving Event/Carving Contest • Host a Fashion Show – For business attire, prom wear, or for fun – most creative recycled

clothing, or for clothes made from paper or duct tape • Host a Haunted House/Forest • Sponsor a dodge ball or basketball tournament (e.g., students vs. teachers) • Host a “High School Idol” talent show • Host a Student/Parent Baseball Softball game • Host a Cook-Off (Best BBQ, Best Chili, etc.) • Sponsor a Sports Tournament • Host a Potato Bake • Host a Pancake Breakfast • Host a Spaghetti Dinner • Host a Pie-in-the-Face/Dunk Tank booth/event • Sponsor a Benefit Dinner (20+ Plates • and Keynote/Comedic Speaker)


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• Host a Silent Auction with donations from local businesses • Host a Bowl-a-Thon • Host a Community Garage Sale with proceeds going to benefit your chapter • Host a walk-a-thon or dance marathon • Host a Charity Ball, a Sock-Hop • Host a Bike Race/Run/Walk • Host a Golf Tournament where businesses sponsor individual holes • Hold a magazine sale

Different Ideas Here are some “off the wall” ideas that may give a special spark to your fundraising effort! • Couch Potato Raffle/Armchair Quarterback Raffle – Put a couch at the 50 yard line of a local

school football game and raffle off these VIP seats. • Hold a “Principal for a Day” or “Teacher for a Day” raffle • Offer a Dinner and Play Package with the school’s theatre program or community theatre • Finals Care Packages – send a letter to parents asking them to purchase a “CARE” package

with goodies to get their student through finals. • Create and sell a cookbook from teachers/students favorite recipes • Sponsor athletic event half-time activities (free throw contest, field goal contest, three-pointer

contest, etc.) • Sponsor a matching gift program with local businesses • Get sponsors to donate for every point scored in the local game • Write a class storybook and sell copies • Host an Ugly Tie Contest • Host a Karaoke Night • Host a “Teachers Turkey Day.” Students pay for paper feathers that teachers pin on and

wear for the day. The teacher with the most feathers wins a prize. • Biggest Turkey Teacher - Get five teachers to agree to compete to wear a turkey costume the

entire day before Thanksgiving break if he/she were voted the Biggest Turkey Teacher. Tickets (votes) sell for $0.25 each or 5 tickets for $1.00.

• “Tape a Coach” to the school flagpole and have the students donate money to have their “favorite” coach duct tapped to the flagpole during lunch.

• “Pucker Up and Kiss the Pig” has students vote which teacher they’d like to “kiss a pig” by dropping spare change and put it in a jar for that teacher. The one with the most money had to “Pucker up and Kiss the Pig” in front of the student body at an assembly.

• Pie in the Eye has teachers and students compete who can raise more money and winners get to hit the loser in the face with a cream pie.

• Stash for Cash - Male students take a month to grow mustaches to raise money. Like a walk-a-thon but instead of walking, you grow a ‘stache!

Services Besides performing heavy-duty work for the school or community, there are some alternative services your chapter could provide to raise funds. Here are a few: • Before a school dance, host a beauty salon for hair, nails, makeup • Conduct a bottle drive/collect aluminum cans • Create programs for school events, charge for service or sell ads (see below)

o Santa Ideas o Rent a Santa o Visiting Santa o Breakfast with Santa o Picture with Santa


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• Window/Door Decorating (Homecoming/Holidays) • Sell classroom services (whiteboard cleaning • rearranging desks) • Offer a catering service for special events. • Put on a banquet for a community group

Sales Sales are the staple of fundraising efforts everywhere. Here are several ideas for sales that you may not have thought of yet. • Sell donated formal dresses at a Prom Dress Sale • Sell used/donated books, CDs and video games • Sell handmade quilts • Sell concessions at school play or sporting events • Sell apple pies, Butter Braids, sub sandwiches, pretzels, pickles, bagels, breakfast burritos,

chocolate covered strawberries, Blow-Pops, Ozark Delight lollipops, caramel apple suckers, candy bars (America’s Finest Chocolate), etc.

• Sell Poinsettias near the holiday season • Sell Holiday Cards (either made by the chapter or purchased through a vendor) • Sell ads to local community members and businesses and placing these ads in school-

related programs such as programs for sports tournaments and other school activities • Participate in an Otis Spunkmeyer Cookie Fundraiser • Make and sell custom T-shirts – (for example, with the school song or mascot on the back, or

custom-made tie-dyed shirts) • Make and sell Rally Towels • Make and sell the school newspaper (as well as ads in the paper!) • Sell Candy Grams (all holidays) • Sell candid photos around campus • Sell Christmas cards • Sell teddy bears w/ rose and balloons • Sell roses/chocolate for Valentine’s Day (also -- try to get the “rights” for the dance!) • Host an Orange Crush Day -- Send a can of Orange Crush to a friend with a note “I have a

Crush on You”. • Sell candles, homecoming items, sun visors, beads, headbands, wristbands, pom-poms • Sell balloons with messages inside • Sell gift cards (to restaurants, local merchants, etc.) • Sell discount cards (ones that don’t expire for the entire year) • Sell space in the organization’s display case to local businesses

Fundraising Resources

There are many local, state and national fundraisers available, or you can develop your own fundraising activity around your CTSO. The following is a partial list of resources that you can use. Their inclusion here does not constitute an endorsement on the part of any CTSO or its parent organization, nor do the CTSOs or their parent organizations receive any profit from any company listed here. Be sure to do your own research and check references before engaging in any fundraiser with a new company. • Advantage Fundraisers (www.advantagefundraisers.com) • Bakers Candies (www.bakerscandies.com) - This Nebraska-based company offers quality

candy, including a custom SkillsUSA box of candy as a fundraiser. Also Christmas or

http://www.advantagefundraisers.com/

http://www.bakerscandies.com/


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Valentines candy assortments. Contact: Bakers Candies, P.O. Box 88, Greenwood, NE 68366; Phone: (402) 789-2700

• Bammy’s Cookies (www.bammys.com) - Cookie dough sales • Botika Candles (www.botikacandles.com/index.aspx) • Custom Resources Fundraising (www.customresources.com) - Custom Resources helps

student groups raise money for competition, travel, equipment, and other needs. Contact: Heather Davis, 214 NW 40, Clinton, MO 64735; Phone: 660-885-5096; email: [email protected]

• Custom School Apparel (www.mygarbcolleges.com) • EcoPhones Recycling (www.greenschoolfundraiser.org) - Collect donated used consumer

electronics, including cellphones, ink printer cartridges, laptops, iPods, and digital cameras. Contact: Jennifer Parra, EcoPhones, 2636 Walnut Hill Lane, Suite 215, Dallas, TX 75229; phone: (888) 326-7466; email: [email protected]; web:

• EnviroCellular (www.EnviroCellular.com) - EnviroCellular offers a cell phone recycling fundraising program for local chapters. Contact: Jeremy Graber, 379 Heritage Ave., Canal Fulton, OH 44614; Phone: 330-802-8026; email: [email protected]

• Envirosmart ([email protected]) - Envirosmart offers a profitable, environmentally responsible recycling of printer cartridges and cell phones. Contact: EnviroSmart, 600 Montour Drive, Richmond, VA 23236; Phone: 804-272-3281

• ESPN Coaches Fundraising (www.coaches.espn.com) - ESPN wants to support your chapter with a fundraising program that allows you to sell 2-year subscriptions to ESPN The Magazine and keeps 75 percent of the proceeds, or $30 per subscription. Phone: 888-530-3776

• Country Meats (www.countrymeats.com) - Country Meats provides a smoked snack stick for students to sell as a fundraiser for their chapter. The product is unique and meets the nutritional requirements for snacks as set by the USDA. Contact: Rick and Donna French, 1303 Crooked Branch Trail, Woodstock, GA 30189; Phone: 866-238-1677; email: [email protected]

• Fundraising Help and Ideas (www.fundraiserhelp.com) • Fundraiser Insight (www.fundraiserinsight.org) • Fundraising Zone (www.fundraisingzone.com) • Interstate Batteries (www.teamgreenfundraising.com) - CTSOs can sell batteries from

Interstate Batteries. Contact: Mark Fentriss, National Sales and Operations Manager. Phone: (615) 347-1736; email: [email protected]

• Jumbo Jack’s Cookbooks (www.jumbojacks.com) - CTSO chapters can create and sell their own personalized cookbook. Contact: Mike Ruddy, 301 Broadway, Audubon, IA 50025; Phone: 800-798-2635; email: [email protected]

o MaggieMoo’s (www.maggiemoos.com) • Morris Press Cookbooks (www.morriscookbooks.com) - Morris Press Cookbooks, the

nation’s largest cookbook fundraiser, has produced successful fundraising cookbook projects for school groups, churches, bands and PTAs. You supply the recipes and they’ll do the rest. Contact: Morris Press, 3212 E. Hwy 30, P.O. Box 2110, Kearney, NE 68848; Phone: 800-445-6621; email: [email protected]

• Ozark Delight (www.ozarkdelight.com) - Ozark Delight sells lollipops (original or sugar free) to fundraising groups. Contact: Ozark Delight Lollipops, #1 Lollipop Lane, Prairie Grove, AR 72753;

• Phone: 800-334-8991; email: [email protected] • Popcorn Palace (www.popcornpalace.com) - Fundraising groups can offer a snack

everybody loves, in a choice of nine different hotair popped, fluffy favorites. Earn up to 50 percent profit and receive support from the company’s staff.

• Profit Potentials (www.profitpotentials.com)

http://www.bammys.com/

http://www.botikacandles.com/index.aspx

http://www.customresources.com/

http://www.mygarbcolleges.com/

http://www.greenschoolfundraiser.org/

http://www.envirocellular.com/

mailto:[email protected]

http://www.coaches.espn.com/

http://www.countrymeats.com/

http://www.fundraiserhelp.com/

http://www.fundraiserinsight.org/

http://www.fundraisingzone.com/

http://www.teamgreenfundraising.com/

http://www.jumbojacks.com/

http://www.maggiemoos.com/

http://www.morriscookbooks.com/

http://www.ozarkdelight.com/

http://www.popcornpalace.com/

http://www.profitpotentials.com/


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• QSP Reader’s Digest (www.qsp.com) - QSP offers a wide variety of products including magazines, gifts and food programs. Their fundraising professionals can help you tailor a program that is exactly right for your organization. Phone: 800-678-2673

• Required Bookmarks (www.reqwiredbookmarks.com) - Required Bookmarks is a handmade Colorado product that come with free gift cards.

• School Mate Fundraising (www.schoolmate.com) - School Mate Fundraising products are pre-sold which limits risk and allows schools to keep 50 percent profit on every item sold, including a line of mini cookbooks that appeal to every taste and interest.

• School Spirit Coffee (www.schoolspiritcoffee.com) • SchoolPAX (www.schoolPAX.org) - SchoolPAX is introducing a new way to raise money for

schools by turning the regular purchases of parents at major stores or online retailers into fundraising dollars for schools. They provide free materials and support with any of their nationally recognized fundraising partners. Phone: 877-724-5729

• School Socks (www.mrsock.net) • Skratchers Donation Cards (www.skratchers.com) • Soft Touch Hosiery/Sockathon (www.sockathon.com/home.html) • Team Booster Gear (www.teamboosters.com) • Tom Wat Fundraising (www.tomwat.com) • Value Cards, Pizza Cards (www.americasfundraising.com) • Variety of Fundraisers (www.easy-fundraising-ideas.com)

http://www.qsp.com/

http://www.reqwiredbookmarks.com/

http://www.schoolmate.com/

http://www.schoolspiritcoffee.com/

http://www.schoolpax.org/

http://www.mrsock.net/

http://www.skratchers.com/

http://www.sockathon.com/home.html

http://www.teamboosters.com/

http://www.tomwat.com/

http://www.americasfundraising.com/

http://www.easy-fundraising-ideas.com/


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Acknowledgment of Receipt & Accountability

This form indicates that the CTE teacher below has received a copy of the 2016-2017 Grand Prairie ISD

Career & Technology Student Organizations Handbook

___________________________ ______________________________ Teacher’s Last Name (Printed) Teacher’s First Name (Printed)

___________________________ ______________________________

School Department

I understand and consent to the responsibilities outlined in the GPISD CTSO 2016-2017 Handbook. I understand that any stipend may be adjusted if all the required expectations are not met.

_________________________________ ______________________________

Signature of Teacher Date

Keep this copy for your records.


45

Acknowledgment of Receipt & Accountability

This form indicates that the CTE teacher below has received a copy of the 2016-2017 Grand Prairie ISD

Career & Technology Student Organizations Handbook

___________________________ ______________________________ Teacher’s Last Name (Printed) Teacher’s First Name (Printed)

___________________________ ______________________________

School Department

I understand and consent to the responsibilities outlined in the GPISD CTSO 2016-2017 Handbook. I understand that any stipend may be adjusted if all the required expectations are not met.

_________________________________ ______________________________

Signature of Teacher Date

Please return this form to CTE Coordinator by Friday August 26, 2016.

grand prairie isd ctso handbook€¦ · must create a communication group within edmodo and...

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