gradschool applicatioanprocess detailed

8/13/2019 GradSchool ApplicatioanProcess Detailed

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J MBOREE DMISSION CELLPPLIC TION PROCESS

@ Copyright Jamboree Education Pvt. Ltd., 2009


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Contents

Application procedure pages 3 - 9

Sample Transcript pages 10 - 15

Sample Bank Letter (personal funding) pages 16

Sample Affidavit of Support (personal funding) pages 17

Sample Bank Letter (company sponsor) pages 18

Sample Affidavit of Support (company sponsor) pages 19

Sample PF Account Statement pages 20

Sample Resume pages 21 - 22



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Application Process

After finalizing your university list, do the following:

Send your standardized test scoresto the universities through ETS for GRE and TOEFL Have your college/universitytranscriptsready

Have the funds to be shown in the Financial documentready Contact 3-4 people to be your prospective recommenders Write the necessary application-related documentslike essays, SOPs, LORs, Resume, etc. Start networking with professors Fill out the online application form and dispatch application packages

Score Reporting:

GRE and TOEFL scores are recognized by universities only when they are directly reported byETS

GRE Score Reporting Procedures:

http://www.ets.org/portal/site/ets/menuitem.1488512ecfd5b8849a77b13bc3921509/?vgnextoid=ef152d3631df4010VgnVCM10000022f95190RCRD&vgnextchannel=c50946f1674f4010Vgn

VCM10000022f95190RCRD

TOEFL Score Reporting Procedures:http://www.ets.org/portal/site/ets/menuitem.c988ba0e5dd572bada20bc47c3921509/?vgnextoid

=07ce494655ae7110VgnVCM10000022f95190RCRD&vgnextchannel=9701197a484f4010Vg

nVCM10000022f95190RCRD

Transcripts:

Transcripts are official statements of marks/grades.

Have to be issued by the institution/university. If university does not issue transcripts, thenmark sheets attested (signed and stamped) by registrar/dean of the university will suffice

Some universities might accept documents attested by the college. But to be on the safer side,SEND DOCUMENTS ATTESTED BY YOUR UNIVERSITY NOT COLLEGE.

Per semester/per year mark sheets have to be sent along with consolidated mark sheets If originals cannot be issued, then photocopies attested (signed and stamped) by registrar/dean

of the university will suffice HAVE to be in properly sealed and signed envelopes

TO,

Graduate Admissions Office

University of XYZ

Austin, TX 12345

USA

FROM,

Registrar

ABC University Front of the envelope


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University

seal &

si nature

Back of theenvelo e

Letters of Recommendation:

Your recommenders can be:

Project guide(s) Professor(s) who taught the students preferred concentration(s) Immediate supervisor if work-ex is relevant and more than 1 year

Letters of recommendation can be sent offline or online.

Offline:

LOR should be about 1-page long LOR should be on the letter head of the recommender If the university has a specific LOR format, it HASto be filled in addition to the writtenLOR. This format should not be on the recommenders letter head. Both the written LOR and the university format (whenever applicable) should be signed

and stamped by the recommender and placed in a properly signed and sealed

envelope

Online:

Email addresses of the recommenders have to be provided in the universitys onlineapplication form. Some universities accept only the official email ids of the

recommenders hotmail ids, yahoo ids, etc. are not preferred. University emails the necessary forms directly to the recommender



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Recommenders

signature and stamp

(if available)

Back of

Envelope

Essays

FROM,

Name &Address of the

recommenderTO,

Graduate

Admissions Office

University of XYZ

Austin, TX 12345

USA

Front of

Envelope

Statement of Purpose

Usually one SOP is required per university

If the university has any prescribed format and word/character limit, the SOP has to be draftedaccordingly. Please note that characters and words are not synonymous.

If there are no specific format and word/character limit, the SOP should be a one-pagedocument stating the students long term and short term goals, and justification for admission

For PhDs, SOP should be very technical, concentrating on the students preferred area ofresearch



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Application fee

Different for different universities

Different for International students

May be different based on the mode of application form submission (paper Vs online)

In some cases, waiver possible

Can be paid in 2 ways: Credit card (for online application) Dollar Draft

Financial Documents

Required for I20 issuance

Have to be sent either with the application package or after receiving admission offer:University-specific

Only liquid assets can be shown as sources of funds. Liquid assets include Savings accounts,Fixed deposits, PF/PPF, etc.

If a university has a specific format of Financial Certificate, it has to be filled along with thenecessary bank statement/bank letter

Sponsors are required to fill in an Affidavit of Support along with the necessary bankstatement/bank letter. A student can have as many as 3-4 sponsors. Sponsors can be parents,

relatives or friends.

Bank Statement/Bank letter (originals or photocopies) should be signed and stamped by theauthorized bank official

Networking with Professors

Once you decide which universities to apply to, you will need to start networking with the professors.

This significantly improves your chances of admission and financial aid. In fact, for PhD applicants,

this is a must. Please go through the university websites and find the faculty list of your interesteddepartment. Then, find the email addresses of the professors whose research areas interest you and

email them. While emailing the professors, please take note of the following do's and donts.

1.While emailing the Profs, make sure NOT to include ANY attachments. Professors don't open

emails with attachments for fear of viruses, etc.



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2.Do NOT address them as Sir or Madam. They like to be addressed as Dr./Professor.

3.The tone of the email should be polite and formal, but never subservient. Professors generally don't

entertain desperate-sounding candidates.

4.Do NOT CC them emails. If you have to email 5 professors, send 5 separate emails.

Also, if you want to email the admissions office of your department, you can go ahead and do that.

However, usually the admissions office has little or no say in the RA selection process. They can onlyrecommend students; the professor makes the final decision.

The following is a sample email to give you an idea about the format of the email that you would send.

Dear Dr. XYZ,

I am an aspiring student at the XYZ University. If admitted, I will be joining in the Spring semester of

2006. I have done the four-year bachelor of technology (B.Tech.), Computer Engineering, program at t

he Technological Institute of Textiles and Sciences, Bhiwani, India in 2004. While browsing throughthe university website, I came across the list of Computer Science faculty, going through which, I

realized that your research interests match with my desired area of specialization.

Over the last two years, I have been working on developing applications for different industrial usagesuch as Information system for Siemens, office Automation system for National Horticulture Board,

Employee toolkit & Library Management System, etc. During this period, I extensively worked on

MS SQL server, Oracle 8.0, PL/SQL, C++, LISP, Visual Basic 6.0, Visual Basic, .NET, etc. I am alsoa Microsoft Certified Professional. (Write about your practical training / work experience)

Also, as part of my B Tech degree, I have worked at Siemens Information System Ltd. as a trainee.

During this period, I contributed to the development of various store management modules as part of

"Hospital Information System". Store management module includes sales, purchase, and inventorymanagement and accounting. (Write about any important achievements during your BE)

My ambition is to contribute in an original manner to this field, which I feel, will be facilitated at theUniversity of Texas at Austin, under your guidance. I request you to make a candid assessment of my

chances of getting admission along with full aid in the form of fellowships, research/teaching

assistantships, to university of Texas at Austin and whether I am deserving of the same as per the

standards of your university.

I would be glad to send you any other information and would welcome any suggestions you may liketo offer. I look forward to hearing from you soon.

Thanking you for your time and help,

Sincerely yours,

Name of the student.



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Enclosures: 1. Research summary.

2. Skills

3. Resume

4. Course structure

-----------------------------------------------------------------------------------------------

Research summary

Projects undertaken :

Name of the project: a short summary of the project.(BE Final year project and/or any other projects)

Skills:

Programming Languages:

Experience working with: Oracle, SQL Server, ASP. NET, ADO. NET, Windows, MS-DOS, Linux, etc .

Resume

Academic qualifications:

GRE: V/Q/AW

TOEFL:

Course Structure

Write the names of all the courses you took during your BE/B Tech



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Components of an application package

Cover Letter

Transcripts

Letters of Recommendation

Essays / SOP

Application form

Application fee receipt/ Application fee draft

Resume

Photocopies of GRE and TOEFL score reports

Financial Documents

Photocopies of first 2 and last 2 pages of the passport

Where to send application packages:

Sometimes all supplemental materials have to be sent to the Office of Graduate Admissions

Sometimes all supplemental materials have to be sent to the admissions office of theDepartment to which the student is applying

Sometimes, part of the supplemental materials have to be sent to the Office of GraduateAdmissions, and the remaining materials to the admissions office of the Department to which

the student is applying

BACK TO CONTENTS



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Page 1 of 6 Sample TranscriptEVALUATION SYSTEM

Institute of Technology and Management (ITM) is affiliated to the Maharshi Dayanand University.

The university follows the following pattern for evaluation of its students:-

The B.E course consists of VIII semesters (4 years) and each semester is of sixteen weeks duration.Allsubjects are compulsory,except in the final year, where the student chooses the project and two

electives both in the seventh and the eight semester.Each lecture is of fifty minutes duration.Theory

papers and practical examinations require a minimum of 40% marks for passing.For each subject thereare two separate assessments as Semester Work Marks and a final Examination conducted by the

University.

The Scaling of Marks as provided in the university Ordinance is given below:-

Name of Examination Scaled Marks

I Year 40 %

II Year 60%

III year 80%

IV Year 100%

Maharshi Dayanand University does not employ the Grade Point Average (GPA) system but uses an

aggregate percentage of the student in the year to award classes as follows:

70% and above I Class with Honors

60% and above but below 70% I Class

50% and above but below 60% II Class

40% and above but below 50% Pass Class

PRINCIPAL

ITM, GURGAON



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Page 2 of 6 Maharshi Dayanand University at a GlanceMaharshi Dayanand University is Situated at a distance of 70-km Northwest of Delhi on the National

Highway No. 10.It is spread over a sprawling 740 acres of land on the outskirts of the historic city ofRohtak. Named after the great social reformer and founder of Arya Samaj, Maharshi Dayanand

University was established in 1976.

The University during this span, has grown to 27 Post-Graduate departments under 12 Faculties

with more than 350 faculty members; one Post-Graduate Regional Centre at Rewari; one

maintained University College; one Directorate of Distance Education and one ComputerCentre.Maharshi Dayanand University conducts undergraduate,graduate and post graduate courses in

the Arts,Commerce,Science,Education and other faculties and also professional courses for

Engineering and Technology,Business Administration etc. Besides, 110 affiliated colleges offering

courses in humanities, science, commerce and management; Post-Graduate Medical ResearchInstitute and Dental College, Rohtak; Medical College, Agroha; State College of Engineering,

Murthal; Technological Institute of Textiles, Bhiwani are among the premier affiliated

institution which form the nucleus of University's diverse academic programmes.

Equipped with Hi-tech Instrumental Aids, Computer Labs, Conference Rooms, EDP Rooms,

Xerox, Fax and E-mail facilities, its own In-House Management Library with over 10,000titles, subscribing to 10 dailies and 35 national and international journals, Institute of Management

Studies and Research (IMSAR)is housed in a beautifully designed building. Besides running 2-Year

Full-time and 3-Year Part- time MBA Courses, it is the only Institute in Haryana that offers 5-Year Integrated MBA Programme IMSAR is further augmenting its contribution to the

corporate world by introducing 2-Year Masters Programme in Global Business Management,One-Year P.G. Diploma in Advertising and Media Management and one-Year P.G. Diploma

in Pharmaceutical Marketing through Distance Education. To satisfy the long standing demand

of the people of Haryana, the University has also established the Department of Pharmaceutical

Sciences which is meeting the requirements of the fast emerging Pharmaceutical Sector inthe Country. Apart from running LL.M., LL.B. 3 Year course and Post Graduate Diploma in Labour

Law, the faculty of law has been the pioneer in introducing 5-Year Integrated Course of LL.B. in

1983, which has been the subsequently followed by various Universities of the country

The University teachers have been regularly publishing research articles in prestigious national

and/or international journals and magazines. Teachers in various departments have also published anumber of books in various disciplines. The fact that more than 300 research scholars have been

awarded Ph.D. degrees in various disciplines since last convocation in 1998 speaks of the volume

of research work being done in the University.

Date:

Page 3 of 6@ Copyright Jamboree Education Pvt. Ltd., 2009


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To whomsoever it may concern

This is to certify that is a bonafide student of and is currently pursuing

. is a student of the . The final semester exams would be held in

In these circumstances, he/she cannot produce the proof of actual Degree and final year transcript. Irequest you to accept this certificate in lieu of Transcripts/Degree.

College Stamp

Date:

Page 4 of 6 MAHARSHI DAYANAND UNIVERSITY, ROHTAK@ Copyright Jamboree Education Pvt. Ltd., 2009


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Bachelor of Engineering( Computer Science & Engg.)

First Year Of Engineering( July 2002 May 2003)

Name: ROOP SATSANGI S/O VIVEK SATSANGI Regn No. : 02-ITMG-53

SEMESTER 1,DEC 2002 Roll No. : 087448

Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks

1 ENGLISH 059028 087

040060

100T050S 150

2 MATHEMATICS - 1 080

037 117

040

060

100T

050S 150

3 PHYSICS 1 057

028 085

040

060

100T

050S 150

4 ENGINEERING

GRAPH

021

038 059

020

040

050P

050S 100

5 PHYSICSLAB 1

023017 040

010020

025P025S 050

6 CHEMISTRY 047

036 083

040

060

100T

050S 150

7 FUNDAMENTALS OF

COMP. & PROG.

075

042 117

040

060

100T

050S 1508 CHEMISTRY

LAB

015

020 035

010

020

025P

025S 050

GRAND TOTAL O660 1000

SEMESTER 2,MAY 2003 Roll No. : 151404Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks

1 WORKSHOP

TECHNOLOGY

076

029 105

040

060

100T

050S 150

2 ELECTRICAL

TECHNOLOGY

070

033 103

040

060

100T

050S 150

3 COMM. SKILLS IN

ENGLISH

047

039 086

040

060

100T

050S 150

4 MATHEMATICS 2 081

036 117

040

060

100T

050S 150

5 PHYSICS 2 060036 096

040060

100T050S 150

6 WORKSHOP

PRACTICE

018

020 038

010

020

025P

025S 050

7 ELECTRICAL

TECHNOLOGY LAB

018

014 032

010

020

025P

025S 050

8 ENGINEERING

DRAWING

030

035 065

020

040

050P

050S 100

9 PHYSICS

LAB - 2

021

021 042

010

020

025P

025S 050

10 GENERAL PROF. 041 041 020 050S 050


Total for the Year: 1385/2050Percentage: 67.56%

PRINCIPALITM, GURGAON



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Second Year Of Engineering( July 2003 May 2004)

SEMESTER 3,DEC 2003 Roll No. : 068431Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks

1 PRINCIPLES & APP.

OF ECONOMICS

071

041 112

040

060

100T

050S 150

2 MATHEMATICS 3 081

043 124

040

060

100T

050S 150

3 ELECTRICAL

WORKSHOP

015

020 035

010

020

025P

025S 050

4 ELECTRICAL ENGG.MAT. & SEMI COND.

062037 099

040060

100T050S 150

5 DISCRETESTRUCTURES

074035 109

040060

100T050S 150

6 PROGRAMMING

LANGUAGES

079

041 120

040

060

100T

050S 150

7 DATA

STRUCTURES

075

043 118

040

060

100T

050S 150

8 SOFTWARE

PACKAGES LAB

045

038 083

020

040

050P

050S 100

9 PROGRAMMING

LANGUAGES LAB

021

022 043

010

020

025P

025S 050

10 ELEC. ENGG. MAT.& SEMI COND. LAB

021020 041

010020

025P025S 050



1 PRINC. & PRACT. OF

MANAGEMENT

060

034 094

040

060

100T

050S 150

2 COMPUTATIONALTECHNIQUES

095040 135

040060

100T050S 150

3 ANALOG

ELECTRONICS

075

031 106

040

060

100T

050S 150

4 DIGITAL

ELECTRONICS

079

034 113

040

060

100T

050S 150

5 COMMUNICATIONENGG. 1

065030 095

040060

100T050S 150

6 MECHANICAL

TECHNOLOGY

064

034 098

040

060

100T

050S 150

7 ANALOGELECTRONICS LAB

015021 036

010020

025P025S 050

8 DIGITAL

ELECTRONICS LAB

011

024 035

010

020

025P

025S 050

9 COMMUNICATION

ENGG. 1 LAB

016

023 039

010

020

025P

025S 050

10 MECH TECH LAB 017

020 037

010

020

025P

025S 050






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Third Year Of Engineering(July 2004 May 2005)

SEMESTER 5,DEC 2004 Roll No. : 427892Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks

1 PRINCIPLES OF

OP- SYSTEMS

058

047 105

040

060

100T

050S 150

2 COMPUTER

ORGANISATION

040

046 086

040

060

100T

050S 150

3 INTRODUCTION TO

LOGIC

074

044 118

040

060

100T

050S 150

4 MICROPROCESSORS

059041 100

040060

100T050S 150

5 COMPUTERGRAPHICS

047048 095

040060

100T050S 150

6 OBJECT ORIENTED

PROGRAMMING

077

046 123

040

060

100T

050S 150

7 OPERATING

SYSTEM LAB

020

022 042

010

020

025P

025S 050

8 COMPUTER

GRAPHICS LAB

017

024 041

010

020

025P

025S 050

9 OBJECT ORIENTED

PROG LAB

024

023 047

010

020

025P

025S 050

10 PRACTICALTRAINING - 1 B G



1 SYSTEM

PROGRAMMING

063

043 106

040

060

100T

050S 150

2 ANALYSIS &DESIGN OF ALGO.

043043 086

040060

100T050S 150

3 INTRODUCTION TO

DATABASE

077

039 116

040

060

100T

050S 150

4 DIGITAL SYSTEM

DESIGN

056

041 097

040

060

100T

050S 150

5 THEORY OFCOMPUTATION

060042 102

040060

100T050S 150

6 COMPUTER

NETWORK

059

042 101

040

060

100T

050S 150

7 SYSTEM PROG.LAB

016015 031

010020

025P025S 050

8 DATABASE MANAG.

SYSTEM LAB

021

020 041

010

020

025P

025S 050

9 DIGITAL SYSTEM

DESIGN LAB

023

019 042

010

020

025P

025S 050

10 GENERAL

PROFICIENCY

046

046 020 050S 050




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Sample Bank Letter (personal funding)

TO WHOMSOEVER IT MAY CONCERN

This is to certify that Mr/Ms______________, is maintaining his account number with us. The present balance in the account is which is equivalent

to at a conversion rate of 1 USD = INR..

This amount is available for the higher education of his .

(Should be on Bank letter head)

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Sample Affidavit of support (personal funding)


This is to certify that I, , am financing the higher studies of at

your university.

I hereby state that I have kept sufficient funds to support the education and living expenses for

, and that he will not become a public charge during his stay.

I plan to contribute USD for the duration of his study.

The respective certificates issued by the banks in this regard are enclosed herewith.

Regards

Sponsors Name

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Sample Bank Letter (Company Sponsor)


This letter is to certify that have been highly valued customers with our for a

period exceeding 7 years. The net worth of the company as on March 19, 2007 is 15, 0000000 INR(Equivalent to 3333333 USD @ 1USD=45 INR).

Details of Account:

Account number:

Date of Account opening:

Average Deposits:Average Balances:

They have set aside an amount of 3000000 INR (Equivalent to 66667 USD @ 1USD=45 INR) for thehigher education of . This amount is available for remittance.

Ravie Salluj

(Authorized signatory)

Designation: Manager Connaught Place Branch

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Sample Affidavit of support (company sponsor)


Applicant's Name:

Sponsor's Name:

Sponsor Mailing Address:

Certified extract from the minutes of the meeting of the Board of directors of ,

held on at

Resolved that will support the education and living expenses for in the United States of America, and that he will not become a public charge during his stay

in the United States of America. We do plan to make specific contributions to the support of the

prospective student. We plan to contribute per year for 2 years of his study.

Attached, please find enclosed the necessary documents detailing our financial standing.

On behalf of the Board of Directors

Sponsor's signature: ______________________Date signed: ___________________

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Sample PF Account Statement

(LETTER HEAD OF THE COMPANY)

To Whomsoever It May Concern

This is to state that Mr. is working in our company, , for the

past years and is maintaining his/her P.F. account in the company. The funds available in

his/her account as on is Rs. .. which is equivalent to USD. @ 1USD = ..INR

Stamp & Sign

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NAMEAddress:

E-mail: ,Ph:

Education:

B.Tech (Computer Science) Aug03 Jun07

Northern India Engineering College, Guru Gobind Singh Indraprastha University, Delhi

12th

AISSCE, Father Agnel School with 83% Apr01-Apr02

Technical Skills:

Operating System:Windows 98/ 2000/XP, LINUX 9(RED HAT) (BASIC)

Programming Language:C, C++, JAVA (J2SE CORE), .Net (VB.Net, c# & ASP.Net), Xilinx

Web Development:HTML,MS-FrontPage

DBMS:MS Access, Oracle 9i, MySql 4.1

Projects Undertaken& Summer Trainings:

Bank Management System Duration:2 months

Tools used:C++

A program designed for managing all types of Accounts & loans offered by a bank. The program

maintains the records of all the customers and the type of accounts along with their loan details.

Hispirits.com

Duration:2 months

Tools used: .NET (VB.Net & ASP.Net)/MS Access

Its basic function was storing the data entered by the user and provide with various job options relating

to the field by using the concept of search engines.

NextGen HIS (hospital information system)

Duration:3 months

Tools used:.NET(C# & ASP.Net)/ MySql 4.1

It is a live project based on Hospital Management. The software had various modules like Registration,Medical, Services, Financial, Security and Other.I worked on the financial module relating to patient's

billing in which I had to design the interface and connect it to the database

Achievements & Extra Curricular Activities

Attained 3rd

rank in Second Semester, Date

Among the top 10 students in my Stream in all the Semesters Date

Scored the highest marks in my branch in JAVA Programming and Website Design (86%),Applied Chemistry -II (79%)and second highest inComputer Architecture (84%) Date

Bagged prizes in programming competitions at school and college level Date

Done paper presentation on various topics like Free Space Optics and SoftwareRequirement and Safety Engineering Date

Won the University Championship in Basket BallDate



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Was appointed as one of the main organizers for technical fest of our college that was held incollaboration with IEEE Date

Actively participated in organizing the farewell of our college Date

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GOOD LUCK WITH YOUR ADMISSIONS PROCESS