Grades 1-8 - End of 1st Semester PowerSchool Grading Guide

Timeline:

Week of December 17th - School level deadlines as needed to meet deadlines below.

Middle School – administer their midterm exams. (Assignment dates of 12/20 or 12/21 ONLY)

Friday, December 21th 2:00 p.m.- All grades finalized at the schools

Teachers mark grades complete

Teachers print and sign the verification sheets

Designee runs and monitors the Grade Verification Report

During Winter Break –

We will store each school’s grades as historical – which is what prints on report cards.

We will troubleshoot and notify schools via e-mail of any clean up that is needed.

Beginning Monday, January 7th – Any clean-up necessary at the school levels done.

Thursday, January 10th – Report Cards Sent Home

Quick look-up screen will be changed so that Q1, Q2, E1, and S1 displays the Historical

Grade – not the gradebook grade.

Importance of Dates:

The date of the assignment determines where it goes within the teacher gradebook.

The valid dates for the 2nd quarter are from 10/15/2018 – 12/19/2018. If an assignment is entered

with a date outside of that window it will not show in the gradebook for Q2.

The last 2 days of the term (12/20 and 12/21) are reserved for the exam – so regular assignments

must end on 12/19.

P/F and S/N Classes:

The gradebook is set up to calculate anything 70% or above as a P (Passing) and anything below 70%

as Failing. If the student passes the class – only the P will show in the report card.

The gradebook is set up to calculate anything 70% or above as a S (Satisfactory) and anything below

70% as N (Needs Improvement). The numeric grade will not print on the report card, just the S or

the N.

Teachers can enter a single assignment in the gradebook with a name such as “Second Quarter

Grade.” They will need to assign a numeric value that will result in the desired S/N grade.

What All Teachers Need to Do:

Have all Q2 grading complete and in PowerTeacher Pro

Assure all grades are entered for transfers students (Both in Q1 and Q2)

Add any comments that you would like on the report card by double clicking on the Final Grade of

the student in Q2 (See Below)

Mark each class as complete for the Q2, E1, and S1 Term (See Attached)

Print out and sign a verification sheet for each class and submit to the office (See Attached)

Teacher Comments:

The report card is formatted to pull in any comments that were stored in the Q2 Final Grade.

To add a comment:

1. From the grading Menu – choose the scoresheet

2. Verify that reporting term is Q2.

3. Click on Student’s Grade in the Grade Column

4. Type a comment in the comment box on the bottom right hand side of the screen.

o Keep it appropriate and brief – there is a small space for comments on the report card.

5. Click the green “Save” in the bottom right hand corner.

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Q2 Q2

Entering the Exam Grade:

1. Enter an assignment called “Semester Exam” with an assignment date of 12/20/2018 or

12/21/2018.

2. Verify that assignment goes into the “E1” Term.

3. Enter the Exam Grade

4. Click the green “Save” button on the bottom

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Entering Grades for Transfer Students in PowerTeacher Pro

When a student transfers into your class, whether from a different school, or a different class within the same school, you must account

for the grades in your gradebook.

As an example….Johnny transfers into my math class on November 15th from a different school. He had an 88 for the 1st Quarter, and

a 90 for the 2nd quarter at his previous school.

What to Enter:

In my gradebook, I will set the term to Q1 – and do a manual override of the Q1 grade and set it to 88 – B. In Quarter 2 – I will enter a

90 for each assignment in my class up to the day he transferred in.

How to Enter the Grades:

Change the term to Q1 - Double click next to the student in the “Grade” Column

A box will pop-up. o The Score Inspector Box will Appear

o Enter the Percent and the letter grade

o In the comment box – enter “Transfer Grade” (Optional but helpful)

o Close the box and Click Save at the bottom

In the Quarter 2 Gradebook – I will give a grade of 90% on each assignent the class has done up to the day he entered.

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Marking Grades Complete and Printing Verification Sheets:

Marking Grades Complete: Once grades and comments are all entered they need to be

marked complete.

This will let the office know who is done with their grading

To do this:

1. Make sure the reporting term is Q2

2. Click on the Grading Menu and Choose “Traditional”

3. At the bottom of the page choose “Final Grade Status”

4. Check the Checkbox to indicate that your Q2 Grades are complete

5. Click Save

*** Repeat this process for the E1 and S1 Terms

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Printing Verification Sheets:

PowerTeacher Pro does not currently have a pre-loaded grade verification sheet, so this is what we will use.

***Note – If you are displaying your custom class name – you can edit it to include the teacher name, and that will

then show on the report. Otherwise, the teacher name is not on the report, and you will need to write it on there

before they sign and submit to the office.***

1. Choose the Grading Menu and Select “All Reporting Terms”

2. At the Bottom of the Page, Set the Columns/Page to 10

3. In the upper right hand corner click on your name – and change the view to “Medium”

4. Print this page – Sign and submit to your school office.

Grade Changes

Once your grades are finalized, an administrative user stores them. It is the stored grade that prints on the report card.

If a student’s grade changes after grades are stored, an admin user will need to update that information. Changes in

your gradebook after grades are stored are not reflected on report cards or transcripts unless they are fixed by a

PowerSchool Admin user. If you have a student that needs to have a grade updated, once it has been corrected in the

gradebook, you must complete the following form and submit to the person in charge of report cards at your school.

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Right click and choose print

Sign and Return to your

office

**Be sure your name and

class are clear – if not write

them on the report

Section Readiness Report:

The Section Readiness Report allows administrative users to see who has marked their grades complete in

PowerTeacher Pro.

1. From the PowerSchool Home Page – Under Set-Up – Choose School

2. Scroll down to grading and choose “PowerTeacher Pro Settings

3. Under Completed Grades – Choose “Section Readiness”

4. Use the Reporting Term Filter to drill down to Q2 grades

5. You can also filter on verified or not – be sure to click “Apply”

6. The Columns are sortable by clicking on the heading***

***Repeat this process for the E1 and S1 terms.

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INSTRUCTIONS FOR CHANGING A STORED (HISTORICAL) GRADE

ELEMENTARY AND MIDDLE SCHOOLS

1. Search for the student for whose grade you want to change.

2. On the menu on the left, under Academics, click on Historical Grades.

3. From the list of grades, find the course whose grade you need to change. Notice there may be more than one

grade listed for the course because all grades associated with the course will be listed.

4. Look for the term you need to change. If you need to change more than one grade for this course (for example,

Q1 and S1), you will need to repeat the following process for each grade to be changed.

5. Click on the letter grade for the course and term you want to change.

6. TO CHANGE THE STORED GRADE:

Beside Grade, change the letter grade (if needed).

Beside GPA points, change the value (if needed).

Beside Percent, change the numerical grade.

Make changes in

this area.

How to Print Report Cards:

In the Administrative Side of Power School

Make sure the term in the upper right hand corner is set to 18-19 Semester 2 (So it will pull the right homeroom

teacher)

Select All Students

Choose Print a Report from the functions menu

Select the appropriate JMCSS Report Card

Select the Order in which you want to run the report – Most likely by a Period Teacher

Click Submit

2017-2018 Semester 2

Date: ______________

Grade Change Request Form:

Teacher Name: ___________________________ Student Name: _______________________________

Course Name: ___________________________ Period: ____________ Term: ____________

Previous Grade (as stored): _______________ New Grade: ___________

Please document the reason for this change:

Date: ______________

Grade Change Request Form:

Teacher Name: ___________________________ Student Name: _______________________________

Course Name: ___________________________ Period: ____________ Term: ____________

Previous Grade (as stored): _______________ New Grade: ___________

Please document the reason for this change: