government printing works performance … · 2. strategic outcomes - slide 4 3. summary of quarter...

GOVERNMENT PRINTING WORKS

PERFORMANCE PRESENTATION TO DHA

PORTFOLIO COMMITTEE

QUARTER 1 PERFORMANCE REPORT

5 SEPTEMBER 2017

Celebrating 129 years


1. Vision, Mission, Values - Slide 3

2. Strategic Outcomes - Slide 4

3. Summary of Quarter 1 Performance - Slide 5

4. Summary of Quarter 1 Financial Report - Slide 6-7

5. Branch: Operational and Production - Slide 8-11

6. Branch: Strategic Management - Slide 12-13

7. Branch: Financial Services - Slide 14-16

8. Branch: Human Resources - Slide 17

9. Branch: Office of Executive Officer - Slide 18-19

8.1 Information, Communications &Technology

8.2 Internal Audit

Table of Contents


VISION, MISSION AND VALUES

MISSION

To provide:

Cost effective, secure, reliable and timeous

services to all spheres of government in

printing;

Public with equitable information

Dissemination of government information,

through technology, innovation and service

excellence.

VALUE

Reliability

Integrity

Accuracy

Stakeholder satisfaction

VISION: STATE’S MANDATED SECURITY PRINTER

HOME AFFAIRS SECURES IDENTITY GPW SECURES IDENTITY AND TRAVEL DOCUMENTS


GPW STRATEGIC OUTCOME-ORIENTATIVED GOALS

STRATEGIC OUTCOME 1 - STATE OWNED COMPANY

GOAL STATEMENT: Further develop the Government Component into a State Owned Company

GOAL STATEMENT: Optimise processes and facilities to increase operational effectiveness and improved customer services

STRATEGIC OUTCOME 2 - OPTIMISE PROCESSES AND FACLITIES

GOAL STATEMENT: Have an efficient, effective and well trained / developed workforce

STRATEGIC OUTCOME 3 - DEVELOPED WORKFORCE


SUMMARY OF GPW FINANCIAL PERFORMANCE: QUARTER 1 OF 2017-2018 APP

Budget (YTD) Actual (YTD) Variance

(R ‘000)as at June

2017

as at June

2017Bud - Act

Revenue 362,552 254,600 107,952

Cost of sales (186,334) (121,983) (64,351)

Gross Profit 176,218 132,617 43,601

Other income 18,477 14,289 4,188

Operating expenses (57,564) (43,595) (13,969)

Operating profit 137,131 103,311 33,820

Interest received - -

Profit for the year 137,131 103,311 33,820


-

20 000

40 000

60 000

80 000

100 000

120 000

APRIL MAY JUNE

Sales R,0000

Summary of GPW QUARTER 1 SALES

ACTUAL VS BUDGET

For the quarter ending June 2017, the GPW

underperformed in terms of revenue collection. In

determining the monthly budget for sales, the

annual sales figure is divided by 12.

The underperformance is as a result of:

– Reduction in the number of extraordinary

gazettes

– Orders from our large customers was

received in Q2

There has been an improvement in the financial

performance for the second quarter and

management is confident the sales target will be

reached.

Due to the underperformance in the sales figures,

all other figures under performed as there is a

direct relationship between sales, gross profit and

operating expenditure.


Branch: Operations and Production (1/2)

BRANCH

PERFORMANCE

INDICATOR

REPORTING

PERIOD

ANNUAL TARGET QUARTER 01

TARGET

Q1 PROGRESS

Number of equipment

items procured

Annual

Target

Recapitalisation plan

rescheduled for

2019/20

N/A Achieved

SLA for sorting machine

drafted – awaiting

finalisation

Identity Cards

distributed according

to clients

specifications

Quarterly 100% of Identity

Documents/ Cards

distributed must

conform to the client’s

specifications

100% of Identity

Documents/

Cards distributed

must conform to

the client’s

specifications

Achieved

100% of 614 925 Identity

Documents / Cards

distributed, conformed to

the client’s specifications.

Travel Documents

delivered according

to client’s

specifications

Quarterly 100% of Travel

Documents delivered

must conform to the

client’s specifications

100% of Travel

Documents

delivered must

conform to the

client’s

specifications

Achieved

100% of 218 381 Travel

Documents delivered.


Branch: Operations and Production (2/2)

*A new form of Entity in terms of Schedule 3 of the Public Service Act of 1994 as amended; Section 7(5)(c)

PERFORMANCE

INDICATOR

REPORTIN

G PERIOD

ANNUAL TARGET QUARTER 01 TARGET Q1 PROGRESS

Examinations

Scripts delivered

according to

Quality

specifications

Quarterly 100% of examination

papers delivered

must conform to the

client’s specifications

100% of examination

papers delivered must

conform to the client’s

specifications

Achieved

100% of 1 633 063

examination papers

delivered, conformed to the

client’s specifications.

Government

Gazette published

according to

Quality

specifications

Quarterly 100% of

Government

Gazettes published

to conform to quality

and timeline

specifications

100% of Government

Gazettes published to

conform to quality and

timeline specifications

Achieved

100% of 488 Editions

comprising of 42 322 pages

of Government Gazettes

published in conformance

to quality and timeline

specifications

Progress of

Construction of

Secure Facilities

Annually Construction of

pavilion 3 completed

New Head office

building completed

Construction of

Remaining GPW

Visagie Street Site

10% complete

N/A Achieved (Q1 planned)

Construction of pavilion 3 at

75% complete.

New Head office building –

Professional Team

contracting.

GPW input document with

GPW requirements ready.


BRANCH: OPERATIONS AND PRODUCTION

PRINTING, PACKAGING AND PUBLICATION CAPABILITY


Finishing Operations Craft & Mechanised Binding Machinery & Product features:

Guillotines; Folding machines; Saddle stitchers; Collators; Sewing machines; Perfect binder; case

maker; Die cutters; Counting machines; Shrink wrapper for products from all printing operations

GUILLOTINE FOLDER SADDLE STITCHER

PERFECT BINDER

SEWING MACHINE

COLLATOR

STAMPS

http://www.google.co.za/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwi8lOz5_e3VAhWFtBQKHXJpCbkQjRwIBw&url=http://www.pgm.co.uk/machinery/types/perfect-binding-machines/?term=Perfect Binding&psig=AFQjCNFZl-Bu3Xk3xccqeMJhA_b7RM7p2w&ust=1503599280400346


Branch: Strategy Management (1/2)

BRANCH

PERFORMANCE

INDICATOR

REPORTIN

G PERIOD

ANNUAL

TARGET

QUARTER

01

TARGET

Q1 PROGRESS

Marketing of GPW

Services - Number

of new security

products

developed for

customers

Annually

3 new

security

products

developed

N/A Achieved (quarter targets) for new

clients:

DIRCO – provision of stationery and

special printing items

Umalusi- provision of security printing

services for their Education

Certificates

Department of Trade and Industry –

provision of stationery and special

security printing items i.e. certificates

SAPS- provision of security printing of

firearm licence

SAPS Civilian Secretariat – provision

of stationery and special printing items


Branch: Strategic Management (2/2)

BRANCH

PERFORMANCE

INDICATOR

REPORTIN

G PERIOD

ANNUAL

TARGET

QUARTER 01

TARGET

Q1 UPDATE

SECURITY SERVICES

To protect and

secure the assets,

people and

information of GPW

Annually Implement 100%

security risk

management

programs in

accordance with the

approved plan

25% security risk

management

program.

Achieved

Implementation in progress

Percentage of

annual risk &

compliance plan

implemented

Annually

100 % of annual risk

& compliance plan as

approved by the Risk

Committee,

implemented

25% of annual risk

& compliance plan

Achieved

3 year Risk Management Plan

reviewed and submitted for approval

and update to Risk Committee

provided in the first quarter meeting

Risk Committee meeting and Special

Risk Committee for 1st quarter held.

Strategic and operational risk

registers developed and approved by

MANCO, EXCO and Risk Committee.


Branch: Financial Services (1/3)

BRANCH

PERFORMANCE

INDICATOR

REPORTIN

G PERIOD

ANNUAL

TARGET

QUARTER

01 TARGET

Q1 PROGRESS

Operating cost as

percentage of

revenue

Quarterly

18% Operating

cost as

percentage of

revenue

15.9%

Not Achieved

17.1% Operating cost as percentage of

revenue. Actual revenue was less than

anticipated in the target calculation due to less

order of Identity Cards by Home Affairs.

Gross profit margin Quarterly

28% gross profit

margin 48.6%

Achieved (+)

52.09% gross profit margin

Mainly due to product mix exceeding target

Debtor collection

period Quarterly

80 days

80 days

Achieved (+)

37.9 days. Average debtors days decreased

due to improved collections

Maintain a positive

working capital ratio

Quarterly

5 positive

working capital

ratio maintained

N/A

12.8 - Current liabilities were lower than

anticipated

Inventory turnover

ratio

Quarterly

3 Inventory

turnover ratio

3 Inventory

turnover ratio

Achieved

3.26 Inventory turnover ratio



BRANCH

PERFORMANCE

INDICATOR

REPOR

TING

PERIOD

ANNUAL

TARGET

QUARTER

01

TARGET

Q1 PROGRESS

SLA’s concluded

Annually

Conclude

SLA’s with 10

external

customers 10

suppliers

SLA’s

concluded

Achieved

Finalized • Companies Intellectual Property

Commission (CIPC)- (special printing of

documents)

• Manhand Forklift services

• CM Cormas (canteen services

In progress • Companies Intellectual Property

Commission (CIPC)- (special printing of

documents)

• Manhand Forklift services

• CM Cormas (canteen services

• Batsumi CMC Contract maintenance of

examinations machine)

• Pitney Bowes SA - machine equipment for

mail sorting

• Fidelity –Security guarding services

• Aptronics- ICT services

• SAPS 1: Gun licence

• Marubeni Corporation - maintenance of

passport making machine.



BRANCH

PERFORMANCE

INDICATOR

REPORTIN

G PERIOD

ANNUAL

TARGET

QUARTER

01 TARGET

Q1 UPDATE

Return on capital

investment Annually

19% return on

capital investment

N/A

Achieved

50.8% return on capital investment as at

the end of Quarter 1

Investment in capital planned for later

during the year

Percentage

completed

construction of

secured facilities

Annually

Construction of

pavilion 3

completed

Master plan for

remainder of

facilities

completed

N/A Achieved

Construction of pavilion 3 at 75%

(rounded) complete.

New Head office building – Tender for

Professional Team with BAC.

Development Plans ready for Sketch

Committee submission. Design Approval

in progress.


Branch: Human Resources (1/1)

BRANCH

PERFORMANCE

INDICATOR

REPORTING

PERIOD

ANNUAL

TARGET

QUARTER 01

TARGET

Q1 UPDATE

Fill positions in

accordance with

identified needs

Quarterly Filled 85% of posts

identified for filling

in accordance with

HR staffing plan

20% of identified

posts filled

Achieved

42.61% positions filled

Develop internal

GPW Training and

Development

Programmes

Bi - annually

Develop 3 GPW

training and

development

programmes

NA Achieved

85% of 100% graduates contracted

for 2 year period.

Recruitment process of 18

Apprenticeship technical training

learners underway.

Provide training and

development

Quarterly 2 average training

interventions per

person

25% of identified

target completed

Achieved

Out of 550 employees, 85 trained on

19 different intervention


Branch: Office of CEO (1/2)

BRANCH

PERFORMANCE

INDICATOR

REPORTIN

G PERIOD

ANNUAL

TARGET

QUARTER

01

TARGET

Q1 UPDATE

Completed design and

implemented procedures

identified in the business

case to support the

establishment of a State

Owned Company

Annually

Publication of Bill

and finalization of

Memorandum of

Incorporation and

Shareholder

Compact

N/A Achieved quarter targets

Business Case, Draft Bill, MoI, SEIAS

undergoing Cabinet process

Percentage of annual

internal audit plan

implemented

Annually

90% of annual

internal audit plan

implemented

N/A Achieved quarter targets

28% of the audit plan implemented.

Completed: Approved Strategic Internal

Audit Plan; Approved IAA Charter;

Approved Audit Committee Charter;

Approved Combined Assurance

Framework; Developed Quality

Assurance and Improvement

Programme; 2017/18 Q1 Audit

Committee Meeting held and 2016/17

Q4 Performance Information completed


Branch: Office of CEO (2/2)

BRANCH

PERFORMANCE

INDICATOR

REPORTIN

G PERIOD

ANNUAL

TARGET

QUARTER

01 TARGET

Q1 UPDATE

INFORMATION, COMMUNICATIONS AND TECHNOLOGY (ICT)

Percentage of security

vulnerabilities

(detected)

Annual

>80% ICT

services offerings

identified

implemented

N/A Achieved

• 99.5% vulnerabilities

mitigated

• 100% of detected threats

blocked

Availability of ICT

Services Quarter

>99% security

vulnerabilities

mitigated

Achieved

• 99.95% vulnerabilities

mitigated

Percentage of ICT

services offerings

identified implemented

(additional innovations)

Annual

>80% ICT

services offerings

identified

implemented

N/A Achieved

• Public Web design upgrade

• Contact centre and facilities

case management on

Microsoft CRM

• Server and systems

upgrades and ongoing

software threat analysis

• User equipment replacement


Thank You