government of tamil nadu - tedateda.in/pdf/final 800 standalone tender doc.pdf · spv solar photo...

Tender for Supply, Installation, Commissioning and 5 year Comprehensive Maintenance of 800 Nos

Standalone LED based SPV Street Lighting Systems in Tamil Nadu under the scheme on “Energising

Street lights with Solar Power”

Tender Ref: TEDA/1617A/SSLS/SCHEMES/2016-17

TEDA, Chennai-600006 of 90 Bidder’s Signature & Stamp

Government of

Tamil Nadu

Tender for Supply, Installation, Commissioning and 5 year Comprehensive Maintenance of Standalone LED based SPV Street Lighting Systems in Tamil Nadu under the scheme on “Energising Street lights with Solar Power”

Tender Reference: TEDA/1617A/SSLS/ SCHEMES /2016-17

Advertised on 23/02/2017

Tender Details

Tamil Nadu Energy Development Agency

V Floor, EVK Sampath Maaligai 68 College Road Chennai-600006 (INDIA)

Phone: +91-44-28224830/2823659 Fax: +91-44-28222971 Email: [email protected] Website: www.teda.in






CONTENT OF THE BID DOCUMENT

SECTION A TENDER ELIGIBILITY & INSTRUCTIONS

SECTION –B BID SUBMISSION & EVALUATION

SECTION-C AWARD & EXECUTION

SECTION-D TECHNICAL SPECIFICATIONS

SECTION-E FORMATS & ANNEXURES






SECTION-A

TENDER ELIGIBILITY & INSTRUCTIONS

Sl. No

Description Page No

1. Introduction 13

2. Tender Data Sheet 13

3. Tender Cost and EMD 14

3.1 Cost of Bidding 14

3.2 Tender Document Fee 14

3.3 Earnest Money Deposit (EMD) 14

4. Tender Eligibility Criteria 16

5. Instructions to the Bidder 20

5.1 General Instructions 20

5.2 Language of the Bids 20

5.3 Bid Currency 21

5.4 Clarifications and Amendments 21

5.5 Contacting Tender Inviting Authority 21

5.6 Force Majeure 22

5.7 Arbitration 22

5.8 Bar of Jurisdiction 22

SECTION –B BID SUBMISSION AND EVALUATION

6. BIDS PREPARATION 25

6.1 Letter of Authorization 25

6.2 Submission of Test Certificates/Reports and Samples 25

7. BID SUBMISSION 26

7.1 Techno Commercial Bid (Envelope-A) 26

7.1.1 Details to be furnished in the Techno Commercial Bid

26

7.1.2 Signing the Techno Commercial Bid 27

7.1.3 Sealing the Techno Commercial Bid 27

7.2 Price Bid (Envelope-B) 27

7.2.1 Details to be furnished 27

7.2.2 Signing the Price Bid 28

7.2.3 Sealing the Price Bid 28

7.3 Outer Cover 28






7.4 Mode of submission of Bids 28

7.5 Modification and withdrawal of Bid 29

8. BID OPENING 29

8.1 Techno Commercial Bid Opening 29

8.2 Tender Validity 29

8.3 Initial Scrutiny 29

8.4 Clarifications by TEDA 30

8.5 Price Bid Opening 30

9. BID EVALUTION 30

9.1 Suppression of facts and misleading information 30

9.2 Techno Commercial Bid Evaluation 31

9.3 Price Bid Evaluation 31

9.4 Award of Contract 32

9.5 TEDA reserves the right to 32

10 AWARD OF WORK 36

10.1 Acceptance of the Tender 36

10.2 Letter of Acceptance (LOA) 36

10.3 Payment of Security Deposit (SD) 36

10.4 Execution of Agreement 37

10.5 Release of Firm Work Order 37

10.6 Installation & Completion Schedule 37

10.7 Release of SD 37

10.8 Termination of Contract 38

10.8.1 Termination for default 38

10.8.2 Termination for insolvency 38

10.8.3 Termination for convenience 38

11. EXECUTION OF WORK 39

11.1 Pre Despatch Inspection 39

11.1.1 Components Manufactured in India 39

11.1.2 Components Manufactured in Abroad 40

11.2 Bar Coding 40

11.3 Scope of work 40

11.4 Insurance 41

11.5 Handing over 42

11.6 Inspection by Third Party Agency 42

11.7 Billing 42

11.8 Monitoring Software 42

11.9 Service Centres 42

11.10 Comprehensive Maintenance for 5 years 43

11.11 Product take back and recycling 44






11.12 Warranty 44

11.13 Traceability of the Product to be supplied 45

11.14 Workmen’s Compensation Insurance 45

12. LIQUIDATED DAMAGES 46

13. PAYMENT TERMS 46

SECTION – D TECHNICAL SPECIFICATIONS

14. Technical Specifications for Standalone SPV Street Lighting

Systems

50

15. Technical Requirements/Standards 56

SECTION – E FORMATS & ANNEXURES

E-1 Techno commercial Bid Format ( Envelope A) 62

E-2 Price Bid Format (Envelope-B) 71

Format-1 Bidder’s undertaking covering letter 73

Format-2 Bidder’s undertaking for minimum quantity offered 76

Format-3 Bank Guarantee Format 77

Format-4 Model Form of Contract 79

Format-5 Draft Undertaking in Lieu of EMD 88

Annexure -1 Districts Wise Tentative Quantity 90

Annexure-2 EMD Exemption 90

ACRONYMS

# Parameter Details

1. AC Alternating Current

2. BIS Bureau of Indian Standard

3. BOS Balance Of System

4. CDM Clean Development Mechanism

5. CRI Colour Rendering Index

6. DC Direct Current

7. DOD Depth Of Discharge






8. IEC International Electro technical Commission

9. IGBT Insulated Gate Bipolar Transistor

10. W-LED White Light Emitting Diode

11. LT Low Tension

12. MCB Miniature Circuit Breaker

13. MCCB Moulded Case Circuit Breaker

14. MOV Metal Oxide Varistor

15. MPPT Maximum Power Point Tracking

16. NABL National Accreditation Board for testing and calibration Laboratories

17. PSC Pre Stressed Concrete

18. PVC Poly Vinyl Chloride

19. PWM Pulse Width Modulation

20. RFID Radio Frequency Indentification

21. SPV Solar Photo Voltaic

22. SS Stainless Steel

23. STC Standard Testing Conditions

24. TANGEDCO Tamil Nadu Generation and Distribution Corporation Limited

25. TEDA Tamil Nadu Energy Development Agency

26. THD Total Harmonic Distortion

26. VRLA Valve Regulated Lead Acid

Short Titles used in the Tender Document

1. Bidder Bidder means the party or consortium of parties who makes a

formal offer in pursuance of the Tender floated

2. Successful

Bidder

Successful Bidder means the Bidder or consortium of bidders who

becomes successful through the Tender process.

3. Day A day means a calendar day

4. Service Centre Service Centre means the centre or place, wherein the Bidder, inter-

alia undertakes and performs the service activities relating to the

solar powered street lighting systems indicated in the Tender and

shall include a Direct service centre or Authorised service centre.

5. Authorised

Service Centre

Authorised Service Centre means a Service Centre run by the

Bidder through another party by entering into a valid commercial

agreement.

6. Testing Agency Testing Agency notified by TEDA for the purpose of sample testing.

8. Cost Cost means the total cost to be incurred towards the supply,

installation, commissioning, testing and 5 year comprehensive

maintenance of SPV systems and the street lights.






9. Purchaser Purchaser means the Government of Tamil Nadu for whom the

procurement is made through this Tender.

10. TEDA Procurement agency on behalf of Government of Tamil Nadu

11. Commissioning Commissioning means the street lights would have to be energised

through SPV systems and the functioning has to be tested.

12. End user End user means the presidents of Panchayats in which the solar

street lighting systems are installed

13. District Geographical division within the State. Each district has roughly

500-1000 villages. At present there are 32 Districts in Tamil Nadu.

Applicability of Tamil Nadu Transparency in Tenders Act 1998

This Tender process will be governed by The Tamil Nadu Transparency in

Tenders Act 1998 and The Tamil Nadu Transparency in Tenders Rules, 2000

(http://www.tn.gov.in/gorders/fin446-e.htm) as amended from time to time.

Checklist for Enclosures

(Bidder should fill up YES or NO without fail)

# Bid Enclosures YES or NO

1. Whether the Tender is submitted in Two covers Technical Bid and Price

Bid?

2. Whether Two covers along with EMD cover are put into an outer cover?

3. Whether Technical Bid (Envelope- A) contains the following

3.1 Bidder’s undertaking covering letter in the Letter Head shall be signed by

the authority, stamped and submitted.

3.2 Signed and stamped Letter of Authorisation or Power of Attorney for signing the Tender document shall be submitted.

3.3 Bidder’s undertaking in the Letter Head for minimum quantity offered shall be signed and stamped and submitted.

3.4 All pages of the blank Tender document in full shall be signed by the authority, stamped and submitted

3.5 Earnest Money Deposit (EMD) amount as specified in the Tender shall be submitted

3.6 Filled up Technical Bid shall be signed by the authority, stamped and submitted

3.7 All supporting documents for proving the Eligibility Criteria shall be signed by the authority and stamped in all pages







3.8 Supporting documents to meet the Eligibility Criteria

a) All the supporting documents to meet the Eligibility Criteria as laid down in the Tender under Eligibility Criteria shall be signed by the authority and stamped

b) Bidder’s Certificate of Incorporation or in case of Consortium, Certificate of Incorporation of all the Consortium partners

c) Copy of consortium agreement (or) A letter of intent to execute a consortium agreement in the event of a successful bid shall be signed by

all the partners and submitted with the Bid together with the copy of the proposed Agreement. All partners of the consortium shall be liable jointly and severely for the execution of the contract in accordance to the contract terms and a statement to this effect shall be included in the letter of intent.

d) Relevant Excise duty returns or Sales Tax Returns for the components manufactured shall be submitted

e) Annual Report including Balance Sheet and Profit & Loss accounts for the past one year should be submitted. In case of Consortium, Annual

Report including Balance Sheet and Profit & Loss accounts of all the Consortium partners for the past one year should be submitted.

f) For component (s) manufacturing capacity, copy of the Manufacturing License or any valid proof for manufacturing should be submitted.

g) For component (s) sales, copy of the invoices for the sales made or proof of statutory documents like Excise duty returns or Sales Tax Returns or any other legally valid document should be submitted.

h) Clientele list for the SPV power plants & Stand alone SPV street lights installed

i) ISO 9001:2008 certificates for manufacturing process shall be enclosed.

j) Bidder’s undertaking letter to meet the Blacklisting criteria shall be submitted

3.9 Following Test Certificates & Reports as per clause 18

i. SPV Modules (for both Centralised PV Power plants & Standalone Street Lights):

a) IEC 61215 / IS 14286 for Crystalline Modules

b) IEC 61646 for Thin Film Modules

c) IEC 61730 Part 1 & 2

d) IEC 61701

e) STC performance certificate

ii. Balance of System (for Centralised PV Power Plants)

a) Power Conditioners / Inverters – IEC 61683 & IEC 60083-2(1,2,14,30)

b) Charge Controller / MPPT units – IEC 62093 & IEC 60083-2(1,2,14,30)

c) Batteries – IEC 61427 Tubular Lead Acid – IS 1651/ IS 13369/ JIS 8702 VRLA – IS 15549

d) LED – LM-79-08 for Luminaries & LM-80-08 for Lamps

e) Cables- IEC 60189, IS 694/ IS 1554 & IS/IEC 69947

f) Switches / Circuit Breakers/ Connectors – IS/IEC 60947 part I,II,III &







EN 50521

g) Junction Boxes / Enclosures of Inverters, Charge Controllers , Luminaries- IP 65 & IEC 62208

h) Cabinet for BoS – IP 55

iii. Standalone SPV Street Lighting System

Test report for the entire street lighting system

4. Whether Price Bid (Envelope-B) contains the following

a) Filled Price Bid with signature and stamp in all pages shall be submitted

b) Whether corrections or overwriting if any is attested?

IMPORTANT NOTE:

Bidders must ensure that they submit all the required documents indicated

in the Tender document without fail. Bids received without supporting documents

for the various requirements mentioned in the tender document or test certificate

are liable to be rejected at the initial stage itself. The data sheet for the critical

components should be submitted by the Bidder for the scrutiny.






SECTION – A

TENDER ELIGIBILITY AND INSTRUCTIONS






1. INTRODUCTION

Installation of 800 Nos standalone LED based solar street lighting system related to 2012-13)

The scope of work includes the supply, installation and commissioning of 800

Nos standalone LED based SPV Street lighting systems spread across 9 Districts of

Tamilnadu

The Successful bidder(s) would be required to set up Office cum service &

repair centres in every district covered in the allotted region.

The Successful Bidder(s) should work closely with the Government of Tamil

Nadu departments involved in implementing the above work and ensure success of

the programme within the stipulated time.

The project pertains to a clean/ RE project (Solar Energy) intended to reduce

carbon emissions. The project is not viable without consideration of the CDM revenue.

The CDM benefit will be availed by TEDA.

2. TENDER DATA SHEET

1. Tender inviting Authority, Designation and Address

The General Manager Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai, 68 College Road, Chennai-600006 (INDIA) Phone: +91-44-28224830/28236592 Fax: +91-44-28222971 Email: [email protected] Website: www.teda.in

2. a) Name of the Work Tender for Supply, Installation, Commissioning, Testing and 5 year Comprehensive Maintenance of Standalone LED based SPV Street Lighting Systems, totalling 800 Nos street lights.

b) Tender Reference TEDA/1617A/SSLS/SE/2016-17

c) Place of execution 9 Districts of Tamilnadu (See Tender Document)

3. a) Tender documents available place and due date for obtaining tender

3. On all working days between 11.00 A.M. and 5.00 P.M. upto 10.03.2017 at the Address mentioned in (1) above Alternatively, Tender documents can be downloaded free of cost from www.teda.in and www.tenders.tn.gov.in

b) Cost of Tender Document Rs. 1000/-(Rupees One Thousand only) per Tender Document for direct purchase from TEDA. The Tender document fee is waived

for the downloaded Tender Document.






4. Earnest Money Deposit (EMD)

EMD has to be paid in Indian Rupees by way of Demand Draft or Banker‟s Cheque only,

1.5 Lakhs

5. Pre-Bid meeting date and place

On 02-03-2017 @ 11.00 AM At the office of TEDA

6. Due Date, Time and Place of submission of Tender

13-03-2017 upto 2 PM at the address mentioned in serial no (1) above

7. Date, Time and Place of Tender opening

13-03-2017 upto 2 PM at the address mentioned in serial no(1) above

3. TENDER COST AND EMD

3.1 Cost of Bidding

The Bidders should bear all costs associated with the preparation and

submission of Bids. TEDA will in no way be responsible or liable for these

charges/costs incurred regardless of the conduct or outcome of the bidding

process.

3.2 Tender Document Fee

a) The Tender documents may also be purchased from the office of TEDA

on payment of fees in Indian Rupees as mentioned in the Tender Data

sheet. The Tender document is not transferable to any other Bidder.

b) The Tender document cost may be paid by way of Demand Draft /

Banker’s Cheque in favour of “Tamil Nadu Energy Development Agency”,

payable at Chennai.

c) Alternatively, the Tender document can be downloaded free of cost from

the website mentioned in the Tender data sheet. The Tender document

fee is waived for those documents downloaded.

3.3 Earnest Money Deposit (EMD)

a) An EMD amount as specified in the Tender should be paid in Indian

Rupees by way of Demand Draft or Banker’s cheque only, from any of

the Nationalized/ Scheduled /Foreign banks, drawn in favour of “Tamil

Nadu Energy Development Agency” payable at Chennai.EMD submitted






in any other forms will be SUMMARILY REJECTED.

b) The EMD shall be kept in the Techno Commercial Bid Cover.

c) The EMD amount of the bidders not qualified in the Techno commercial

bid will be refunded within 14 days of rejection of their bids. The EMD

amount of the bidders qualified in the techno commercial bid will be

refunded within 7 days after finalisation and signing of agreement with

the successful bidder. The EMD amount held by TEDA till it is refunded

to the unsuccessful Bidders will not earn any interest thereof.

d) The EMD amount paid by the Successful Bidder(s) will be adjusted

towards Security Deposit payable by them. If the successful Bidder

submits Security Deposit for the stipulated value in full in the form of

DD/ by way of Bank Guarantee, the EMD will be refunded.

e) The EMD amount will be forfeited by TEDA, if the Bidder withdraws the

bid during the period of its validity specified in the tender or if the

successful Bidder fails to sign the contract or the successful Bidder fails

to remit Security Deposit within the respective due dates.

f) The bids received without the specified EMD amount will be

SUMMARILY REJECTED.

g) The following categories of industries are exempted from payment of

Earnest Money Deposit. See Annexure -2

h) Industries exempted from payment of EMD shall enclose duly attested

Photostat copy of their Registration Certificate showing the subject

materials specifying capacity which they are permitted to manufacture

and the period of validity of the certificate as proof of eligibility for

exemption from payment of EMD.

i) Those Bidders who are exempted from payment of E.M.D, shall furnish

in lieu of EMD an under taking in a non-judicial stamp paper of value

not less than Rs. 80.00 (Rupees Eighty only) in the prescribed format, as

per Appendix- 5 to the effect to pay penalty an amount equivalent to

EMD in the event of non-fulfilment or non-observance of any of the

conditions stipulated in the contract consequent to such breach of

contract.

j) Undertaking and proof of exemption of EMD shall be kept in the EMD

cover as specified below. TENDERS RECEIVED WITHOUT PROOF FOR

EXEMPTION OF EMD AND UNDERTAKING WILL NOT BE READOUT

AND WILL BE REJECTED SUMMARILY






4. TENDER ELIGIBILITY CRITERIA

The Bidder(s) should meet the following Eligibility Criteria to participate in

the Tender and should enclose documentary proof for fulfilling the Eligibility in the

Techno commercial Bid.

#

Minimum Eligibility Criteria

Proof to be submitted for fulfilling the

Eligibility Criteria

1.

a) Bidder shall be a Registered Company / Firm and the Bidder shall be existing for atleast past One audited year

Certificate of Incorporation/ Registration of the bidder shall be submitted.

b) Bidder shall be a Special Purpose Vehicle (SPV). SPV/Consortium shall not exceed 3 partners. Each partner of the SPV/Consortium shall be a Registered Company / Firm and each partner shall be existing for atleast past One audited year.

i. Certificate of Incorporation /

Registration of all the partners shall be submitted

ii. Copy of the Articles of Association of

SPV / Consortium shall be submitted.A letter of intent to form an SPV/consortium in the event of a successful bid shall be signed by all the partners and submitted with the bid together with the copy of the proposed Articles of Association. The SPV/consortium should be registered before execution of contract agreement with TEDA

iii. Auditor certificate for the share holding pattern in the SPV / Consortium shall be Submitted

.

2.

a) Bidder (or) its wholly owned subsidiary shall be the manufacturer of at least any one of the following components for at least last one audited year

Official documentation including Tax

returns, establishing manufacturing

business in at least one of the 3

components, from tax authorities

/statutory authorities shall be

Submitted.

1. SPVModule 2. Battery 3. LED Lighting Unit






At least one of the above components manufactured by the bidder(or) its wholly

owned subsidiary should be used in the project

.

b) In case of SPV/ Consortium, one of the

partners of SPV/ Consortium (or) its

wholly owned subsidiary shall be

manufacturer of at least any one of the

following components for at least last One

audited year.

1. SPV Module

2. Battery

3. LED Lighting Unit

At least one of the above components

manufactured by the SPV/Consortium

partner(or) its wholly owned subsidiary

should be used in the Project.

3. Bidder shall indicate the make of the components (PV Module/ Battery/LED Luminary ) and respective quantities to be procured from others

Necessary undertaking from the

other manufacturers for supply of

components to the bidder, mentioning

the quantity should be enclosed along

with the proof for their

Manufacturing capacity

4. The bidder shall use only indigenous PV Modules in the project

Necessary undertaking letter shall be Submitted.

5 Bidder shall quote for the entire quality Necessary undertaking shall be furnished

6 Bidder / In case of SPV/ Consortium, each

SPV/ Consortium

Partner shall have a min average

Annual Turnover of Rs.1.50 Cr (or

equivalent foreign currency) in any

three audited years from 2013-14

(OR)

The investment on Plant & Machinery

in manufacturing the components mentioned

in Sl.No.2 shall be Rs. 6 Cr for 800 nos

of Standalone Street lighting systems

a)Annual Report

b)Balance Sheet &

c) Profit & Loss accounts for any

three audited years from 2013-14

shall be submitted towards meeting

annual turnover criteria.

(or)

Latest Annual Report with audited

Balance Sheet and Profit & Loss

accounts shall be submitted towards

meeting the criteria on investment on

plant & machinery.






7 a) Bidder (or) manufacturing partner of SPV / Consortium its wholly owned subsidiary shall have a minimum manufacturing capacity as below for the component manufactured by him to qualify for 800 nos of Standalone Street lighting systems

Sl.No Components name

Manufacturing Capacity/Annum

1 SPV panel-50wp

200 Kw

2 20W LED Lighting unit

4000 Nos

3 Battery 12 v , 40AH (Tubler/VRLA)

4000 Nos

Manufacturing License or any valid

document issued by Govt, towards

proof for Manufacturing capacity shall

be submitted.

8 Bidder / one of the SPV/ Consortium

partner (or) Partners of

SPV/ Consortium together should have

installed a minimum of

250 nos standalone SPV street lighting

systems to qualify for 800 nos.

Copy of Work Orders along with proof

for satisfactory completion of that work

shall be submitted

9 a) Bidder shall possess the ISO

9001:2008 Certification for the

manufacturing process.

b) In case of SPV/ Consortium, the

manufacturing partner of the

SPV/ Consortium shall possess ISO

9001:2008 certification for the

manufacturing process

Valid ISO 9001:2008 certificate for

Manufacturing process shall be

submitted.






Consortium of Bidder

Eligible Criteria against Sl.no (1 to 10) applicable for Special purpose vehicle (SPV)

holds good for consortium also, subject to following conditions.

I. In case of consortium, it would be sufficient if the prime bidder alone makes

the remittance of the cost of the bid document.

II. Among the consortium partners, manufacturer of atleast one of the three

components shall be nominated as a “prime bidder” and this authorisation

shall be evidenced by submitting of power of Attorney signed by the legally

authorised signatories of all the partners.

III. In case of a successful bid, the agreement shall be signed by the prime bidder

so as to be legally binding on all the partners.

IV. The prime bidder shall be authorised by the consortium partners to act on their

behalf to incur liabilities and receive instructions for and on behalf of him and

all partners of the consortium and entire execution of the contract including

payment shall be done exclusively to the prime bidder.

V. All partners of the consortium shall be jointly and severally for the execution of

the contract in accordance to the contract terms and a statement to this effect

shall be included in the authorisation mentioned above as well as in the bid

and in the agreement(in case of successful bid).

The consortium agreement should indicate precisely the role of the members of

the consortium in respect of the contract.

VI. Copy of the consortium agreement shall be submitted with the bid. Consortium

should be registered in India.

VII. Alternatively a letter of intent to execute a consortium agreement in the event

of a successful bid shall be signed by all the partners and submitted with the

bid together with the copy of the proposed consortium agreement./ The

consortium agreement should be registered before execution of contract

agreement with TEDA so as to be legally valid and binding on all partners.

VIII. Only one bid will be allowed from a consortium. The partners of a consortium

are not allowed to bid individually or to be tyhe partner of another consortium.

10 a) Bidder should not have been blacklisted

by any of the State/ Central Government or

organisations of the State/Central

Government

Necessary Undertaking letter should be

furnished

b) In case of SPV/ Consortium, none of the

SPV/ Consortium partners have

been blacklisted by any of the State/

Central Government or organisations of

the State/Central Government

In case of SPV/ Consortium,

undertaking letter should be Submitted

by all the SPV/ Consortium partners






5. INSTRUCTION TO THE BIDDER

5.1 General Instructions

a) It will be imperative for each Bidder(s) to familiarise himself/ themselves

with the prevailing legal situations for the execution of contract. TEDA

shall not entertain any request for clarification from the Bidder

regarding such legal aspects of submission of the Bids.

b) It will be the responsibility of the Bidder that all factors have been

investigated and considered while submitting the Bids and no claim

whatsoever including those of financial adjustments to the contract

awarded under this tender will be entertained by TEDA. Neither any

time schedule nor financial adjustments arising thereof shall be

permitted on account of failure by the Bidder to appraise themselves.

c) The Bidder shall be deemed to have satisfied him/herself fully before

Bidding as to the correctness and sufficiency of its Bids for the contract

and price quoted in the Bid to cover all obligations under this Tender.

d) It must be clearly understood that the Terms and Conditions and

specifications are intended to be strictly enforced. No escalation of cost

in the Tender by the Bidder will be permitted throughout the period of

Agreement or throughout the period of completion of contract whichever

is later on account of any reasons whatsoever.

e) The Bidder shall make all arrangements as part of the contract for

Supply, Installation, Commissioning, Testing and 5 year Comprehensive

Maintenance of Standalone LED based SPV Street Lighting Systems

and train the beneficiaries at various locations at their own cost.

f) The Bidder shall quote for the Installation of 800 Nos standalone LED

based SPV street lighting systems

g) The Bidder should be fully and completely responsible to TEDA and

State Government for all the deliveries and deliverables. The bidder shall

be responsible for the proper functioning of the finally erected systems.

5.2 Language of the Bids

The bid prepared by the Bidder as well as all correspondence and documents

relating to the bid shall be in English only. The supporting documents and

printed literature furnished by the Bidder may be in any another language

provided they are accompanied by an accurate translation in English duly

notarised, in which case, for all purposes of the Bid, the translation shall

govern. Bids received without such translation copy will be rejected.






5.3 Bid Currency

Price should be quoted in Indian Rupees (INR) only and Payment shall be made

in Indian Rupees only. Price quoted in any currency other than INR will be

rejected.

5.4 Clarifications and Amendments

a) A prospective Bidder requiring any clarification in the Tender may

address TEDA by Registered post or by personal delivery under

acknowledgement. No clarifications will be offered by TEDA within 48

hrs prior to the time of opening of the Tender.

b) Pre-bid meeting will be held for addressing the clarifications on the date

and time mentioned in the Tender Data sheet or any other date to be

decided by TEDA. The Bidders are requested to participate in the Pre-

bid meeting for clarifications.

c) Before the closing date of the Tender, clarifications and amendments, if

any, will be notified in the government website mentioned in the Tender

Data sheet. The Bidders should periodically check for the amendments

or corrigendum or information in the website till the closing date of this

Tender. TEDA will make individual communication by email to only

those bidders who have purchased the tender document from the office

of TEDA. TEDA will not make any individual communication to others

and will in no way be responsible for any ignorance pleaded by Bidders.

d) TEDA is not responsible for any misinterpretation of the provisions of

this tender document on account of the Bidders failure to update the

Bid documents based on changes announced through individual

communication/ website as the case may be.

5.5 Contacting Tender Inviting Authority

a) Bidders shall not make attempts to establish unsolicited and

unauthorised contact with the Tender Inviting Authority or Tender

Scrutiny Committee or Tender Accepting Authority after the opening of

the Tender and prior to the notification of the Award and any attempt by

any Bidder to bring to bear extraneous pressures on the Tender

Inviting/Scrutiny/Accepting Authority may lead to disqualification of

the Bidder.

b) Notwithstanding anything mentioned above, the Tender

Inviting/Scrutiny/Accepting Authority may seek bona-fide clarifications

from Bidders relating to the tenders submitted by them during the

evaluation of tenders.






5.6 Force Majeure

Neither TEDA nor the Successful Bidder shall be liable to the other for any

delay or failure in the performance of their respective obligations due to causes

or contingencies beyond their reasonable control such as:

• Natural phenomena including but not limited to earthquakes, floods and

epidemics.

• Acts of any Government authority, domestic or foreign including but not

limited to war declared or undeclared, priorities and quarantine

restrictions.

• Accidents or disruptions including, but not limited to fire, explosions,

breakdown of essential machinery or equipment, power and water

shortages.

5.7 Arbitration

In case of any dispute, the matter will be referred to a sole Arbitrator to

be appointed by the Chairman & Managing Director of TEDA under the

“Arbitration and Conciliation Act 1996”. The arbitration shall be held in

Chennai (INDIA) and the language shall be English only. Subject to the above,

the Courts at Chennai alone only shall have jurisdiction in the matter.

5.8 Bar Jurisdiction

Save as otherwise provided in Tamil Nadu Transparency in Tender Act

1998 no order passed or proceeding taken by any officer or authority under this

act shall be called in question in any Court and no injunction shall be granted

by any court in respect of any action taken or to be taken by such officer or

authority in pursuance of any power conferred by or under the above Act.






SECTION – B

BID SUBMISSION AND EVELUATION






6. BID PREPARATION

Bidders should examine all Instructions, Terms and Conditions and Technical

specifications as given in the Tender documents. Failure to furnish information

required by the Bid or submission of Bids not substantially responsive or viable in

every respect will be at the Bidder’s risk and may result in rejection of Bids. Bidders

should strictly submit the Bid as specified in the Tender, failing which the bids will be

held as non-responsive and will be rejected.

6.1 Letter of Authorisation

A letter of Authorisation from the Board of Directors or Managing Director of

Bidder organisation authorising the Tender submitting authority or a Power of

Attorney should be submitted in the Techno commercial Bid. The Bids received

without the Letter of Authorisation or Power of Attorney will be summarily rejected.

6.2 Test Certificates / Reports and Samples

1. The bidder shall submit the test certificates along with test reports for the

components/ systems from the notified testing agencies as per “clause 15”.

2. Bidders have to make their own arrangements for the testing of their product

as per the Standards given in the Tender through the notified Testing Agency.

3. Cost towards testing the product offered should be borne by the Bidders.

4. The Bidders should take utmost care to submit the sample which should meet

the technical specifications given in the Tender documents. The supplies will be

allowed as per approved sample only.

5. If the bidder would use more than one make of the same component, samples

of each make (as per the criteria (4) under “Clause 3-Tender Eligibility Criteria”)

need to be tested and test report need to be furnished with the bid. Other

makes for which the test reports are not submitted will not be allowed to use in

the project.

6. The Bidder is eligible to submit the Bids, only if the sample product/system is

passed in the tests. All those Bidders whose sample failed in any of the test

would be treated as “non-responsive” with the Tender specifications.

7. The Test Certificates/reports issued by the Testing Agency will be scrutinised

and Bidders whose samples passed the tests alone will be selected for further

processing.

8. Bidders are requested to submit the sample of their product to Testing Agency

well in advance. Any Bids received without the test certificates/ reports will be

summarily rejected for non-responsive to the tender condition.






7. BID SUBMISSION

The Bids should be submitted separately in two parts namely viz. (1) Techno

commercial Bid and (2) Price Bid. The Techno commercial Bid and Price Bid shall be

submitted in two separate covers. Separate bid cover shall be submitted, The Bids

shall be addressed to “The Chairman & Managing Director, TEDA, V Floor, EVK

Sampath Maaligai, No.68,College Road, Chennai 600 006, Tamil Nadu, India.

7.1 Techno commercial Bid (Envelope-A)

a) The Techno commercial Bid enables TEDA to evaluate whether the

Bidder is techno commercially competent and capable of executing the

order. Only those Bids which qualify in the Techno commercial stage

will be eligible for the Price bid opening. The Price Bids of Bidders who

failed in the Techno commercial stage will not be opened.

b) The Techno commercial Bid format as given in the Tender shall be filled,

signed and stamped in all pages. TEDA will not be responsible for the

errors committed in the Bids by the Bidders.

c) The Techno commercial Bid should strictly not contain any Price

indications or otherwise the Bids will be summarily rejected.

7.1.1 Details to be furnished in the Techno Commercial Bid

a) The EMD amount should be submitted in the prescribed form.

b) Authorisation letter from the Board of Directors/ Chairman & Managing

Director or Power of Attorney to sign the Tender documents should be

submitted. The Tenders received without Authorisation letter or Power

of Attorney will not be considered for further processing.

c) The blank Tender document in full should be printed, signed by the

authorised person and stamped in all pages and should be submitted as

a token of accepting the conditions.

d) The Techno Commercial Bid should be duly filled, signed by the

authorised person and stamped in all the pages and should be

submitted.

e) The supporting documents to prove Bidder’s eligibility should be duly

attested and should be submitted.

f) Test certificates along with test reports shall be submitted for

components/ systems from notified testing agencies as per “clause 15”.

g) The published Annual Report should be signed by the authorised person

and stamped in all pages and should be submitted.






h) The bidder should indicate the manufacturing plant addresses.

i) The bidders shall undertake to Supply & Install a minimum quantity of

Standalone LED based SPV street lighting system- 250 Nos,Any quote

for less than that mentioned above will not be considered and the Bid

will be rejected.

j) All the required documents insisted in the Tender should be enclosed in

the Techno Commercial Bid. No document would be allowed to be

supplemented / exchanged after opening of the bids.

k) The documentary evidence shall establish Bidder’s qualifications to the

satisfaction of TEDA.

7.1.2 Signing the Techno Commercial Bid

a) The Bids shall be typed and shall be signed by the Authorised Official(s)

of Bidder. All pages of the bid shall be signed and stamped by the

authorised person.

b) Any alterations, deletions or overwriting will be treated as valid only if

they are attested by the full signature by the authorised person.

7.1.3 Sealing the Techno Commercial Bid

The Techno Commercial bid shall be placed in a separate cover

(Envelope-A) and sealed appropriately. The Techno Commercial bid cover shall be

superscripted with “Techno Commercial Bid (Envelope A) –Competitive Bidding

for Supply, Installation, Commissioning, Testing and 5 year Comprehensive

Maintenance of Standalone LED based SPV street lighting systems.

In 9 Districts of TamilNadu – Tender Ref.:_____________ due on _______.”. The

“FROM” address and “TO” address shall be written without fail otherwise the Techno

Commercial bid is liable for rejection.

7.2 Price Bid (Envelope-B)

7.2.1 Details to be furnished

a) All the Price items as asked in the Tender should be filled in the Price

Bid format as given in the Tender. The prices quoted shall be in INDIAN

RUPEES (INR) only. The Tender is liable for rejection if Price Bid

contains conditional offers or partial offers and if quoted in any currency

other than INR.

b) The cost quoted by the Bidder shall include the breakup cost of the

stand alone street lighting system/ components of SPV Power plant viz.,

panel, battery, power conditioning unit, luminaries, electronics, pole etc.






c) The cost quoted by the Bidder shall be kept firm for a period specified in

the Tender from the date of opening of the Tender. The Bidder should

keep the Price firm during the period of Contract including the period of

extension of time if any. The Bidders should particularly take note of

this factor before submitting the Bids.

7.2.2 Signing the Price Bids

a) The Bids shall be typed and shall be signed by the Bidder or a person or

persons duly authorised to bind the Bidder to the Contract. All pages of

the bid document including the supporting documents shall be signed

and stamped by the authorised person.

b) Any alterations, deletions or overwriting shall be treated valid only if

they are attested by full signature by the authorised person

7.2.3 Sealing the Bid

The Price Bids shall be placed in a separate cover (Envelope-B) and sealed

appropriately. The Price Bid cover shall be superscripted with “Price Bid (Envelope

B) – Tender for Supply, Installation, Commissioning, Testing and 5 year

Comprehensive Maintenance of Standalone LED based SPV street lighting

systems, in 9 Districts of Tamilnadu – Tender Ref.:_____________ due on _______.”

The “FROM” address and “TO” address shall be written without fail otherwise the Price

Bid is liable for rejection.

7.3 Outer Cover

The EMD cover, Techno Commercial Bid cover (Envelope-A) and Price Bid

cover (Envelope-B) shall be put in a single outer cover and sealed. The outer cover

shall be superscripted with “Tender for Supply, Installation, Commissioning,

Testing and 5 year Comprehensive Maintenance in respect of Standalone LED

based SPV street lighting systems, in 9 Districts of TamilNadu – Tender

Ref.:_____________ due on _______.”. The “FROM” address and “TO” address shall be

written without fail otherwise the Bid is liable for rejection.

7.4 Mode of Submission of Bids

a) The Bids should be dropped in the Tender box kept at TEDA, 5th Floor,

EVK Sampath Maaligai, No.68 College Road, Chennai- 600 006, Tamil

Nadu, India, on or before the due date and time. The Bids will not be

received personally.

b) Alternatively, if the Bidder prefers to submit the Bid by post, the Bidders

should ensure that the Bids reach TEDA on or before the due date and






time. TEDA will not be liable or responsible for any postal delay or any

other delay whatsoever.

c) The Bids received after Due Date and Time or Unsealed or in incomplete

shape or submitted by Facsimiles (FAX) will be summarily rejected.

7.5 Modification and withdrawal of Bids

The Bids once submitted cannot be modified or amended or withdrawn.

8. BID OPENING

8.1 Techno Commercial Bid Opening

The Tender outer cover and Techno commercial Bid cover, only on

satisfying EMD conditions, will be opened at TEDA on the date and time as

specified in the Tender Data sheet or any other date published in the website

specified. The Tender will be opened in the presence of the Bidders who choose

to be present. The representative(s) of the Bidder who chooses to attend Tender

opening shall bring an authorisation letter from the Bidder. A maximum of two

representatives for each Bidder would be allowed to attend the Tender opening.

8.2 Tender Validity

a) Bids submitted shall remain valid for a period of 180 days from the date

of Tender opening. If the bid validity is lesser than 180 days, the Bid will

be rejected as non-responsive.

b) In exceptional circumstances, TEDA may solicit the Bidders to extend

the validity. The Bidder should extend price validity and Bid security

validity.

8.3 Initial Scrutiny

Initial Bid scrutiny will be held and Tenders as given below will be treated as non-responsive.

� Tender not submitted in two parts as specified in the Tender and signing

and stamping in all pages of the Bid

� Tender received without the Letter of Authorisation as specified in the

Tender

� Tender received without EMD amount

� Tender found with suppression of facts/details






� Tender with incomplete information, subjective, conditional offers and

partial offers

� Tender submitted without supporting documents to prove Eligibility

criteria and Evaluation

� Tender not complying with any of the clauses stipulated in the Tender

� Tender with lesser validity period

� Tender submitted without sample test report from the Testing Agency

All responsive Bids will be considered for further evaluation. The decision of

TEDA will be final in this regard.

8.4 Clarifications by TEDA

When deemed necessary, TEDA may seek bona-fide clarifications on any

aspect from the Bidder. However, that would not entitle the Bidder to change or

cause any change in the substance of the Bid or price quoted. During the

course of Techno commercial Bid evaluation, TEDA may seek additional

information or historical documents for verification to facilitate decision

making. In case the Bidder failed to comply with the requirements of TEDA as

stated above, such Bids at the discretion of TEDA shall be rejected as

technically non-responsive.

8.5 Price Bid opening

Bidders who are qualified in Techno commercial Bid (Envelope-A) only

will be called for Price Bid opening. The Price Bids will be opened in the

presence of the Bidders at TEDA. The Bidders or their authorised

representatives (maximum two) will be allowed to take part in the Price Bid

opening

9. BID EVALUATION

9.1. Suppression of facts and misleading information

a) During the Bid evaluation, if any suppression or misrepresentation of

information is brought to the notice of TEDA, TEDA shall have the right

to reject the Bid and if after selection, TEDA would terminate the






contract as the case may be, will be without any compensation to the

Bidder and the EMD/ Security Deposit as the case may be, shall be

forfeited.

b) Bidders should note that any figures in the proof documents submitted

by the Bidders for proving their eligibility is found suppressed or erased,

TEDA shall have the right to seek the correct facts and figures or reject

such Bids.

c) It is up to the Bidders to submit the full copies of the proof documents

to meet out the criteria. Otherwise, TEDA at its discretion may or may

not consider such documents.

d) The Tender calls for full copies of documents to prove the Bidder’s

experience, capacity and other requirements to undertake the project.

9.2 Techno Commercial Bid Evaluation

a) The Bidders who have duly complied with the Eligibility Criteria and

passed in sample product testing by Testing Agency will be eligible for

further processing.

b) The Tenders, which do not conform to the Technical Specifications or

Tender conditions or Bids without Test certificate on the product /

system offered or Tenders from Bidders without adequate capabilities for

supply & installation, will be rejected. The Eligible Bidders alone will be

considered for further evaluation.

9.3 Price Bid Evaluation

1) Bidders who are qualified in Techno commercial Bid (Envelope-A) only

will be called for Price Bid opening. The Price Bids will be opened in the

presence of the Bidders at TEDA. The Bidders or their authorised

representatives (maximum two) will be allowed to take part in the Price

Bid opening.

2) The Price Bid evaluation will be conducted as stipulated in the Tamil

Nadu Transparency in Tenders Act 1998 and Tamil Nadu Transparency

in Tenders Rules 2000. The Price evaluation will include all Duties and

Taxes as given below.

(i) In cases of discrepancy between the cost quoted in Words and in

Figures, the lower of the two will be considered.

(ii) In case of discrepancy between the actual total of price break up

and the total mentioned in the bid, the lower of the

two will be considered.






(iii) In evaluation of the price of an imported item, the price will be

determined inclusive of the customs duty;

(iv) In evaluation of the price of articles which are subject to excise

duty, the price will be determined inclusive of such

excise duty.

(v) In a tender where all the tenderers are from within the State of

Tamil Nadu, or where all the tenderers are from outside the State

of Tamil Nadu, the sales tax/TNVAT shall be included for the

evaluation of the price; and

(vi) In a tender where the tenderers are both from the State of Tamil

Nadu as well as from outside the State of Tamil Nadu, TNVAT

shall be excluded for the evaluation of the price”.

3) The lowest cost per system as per the above evaluation will be adjudged

as L1. TEDA will not be responsible for any erroneous calculation of tax

rates or any subsequent changes in rates or structure of applicable

taxes. All differences arising out as above shall be fully borne by the

Successful Bidder.

4) TEDA may negotiate with the Lowest Cost offered Bidder (L1) for further

reduction of the price. TEDA reserves the right to ask other Bidders to

match L1 price.

Banning of Business Deal

The bidder will be banned from business with TEDA if any of the

particulars produced by the bidder such as Auditor Certificate, Annual account, VAT

Clearance Certificate, Test certificate, etc. are found to be incorrect, or if there is

breach of any of the conditions in the contract which leads to delay or leads to

incurring any additional cost by the Government/TEDA to complete the awarded

contract.

9.4Award of Contract

1) TEDA reserves the right to apportion the total quantity among the L1 Bidder

and other Bidders who have agreed to match L1 rate.

2) No dispute can be raised by any Bidder whose Bid has been rejected and no

claims will be entertained or paid on this account.

9.5 TEDA reserves the right to

1) Negotiate with the Bidder whose offer is the lowest evaluated price for further reduction of prices.

2) Modify, reduce or increase the quantity requirements to an extent of

25% of the Tendered quantity as per the provisions of Tamil Nadu Transparency in Tenders Act 1998 and Tamil Nadu Transparency in Tenders Rules, 2000.

3) Change the list of areas of installation locations from time to time based

on the requirement.






4) Ask other qualified Bidders to match L1 price

5) If performance of the Bidder is not as per the completion Schedule, then TEDA reserves its right to reallocate the quantity to other Bidder.

6) TEDA reserves its right to inspect the bidders factory / office premises

and those of major component manufacturers from whom bidder proposes to purchase, before or after placement of orders and based on the inspection, TEDA reserves a right to modify the quantity ordered.

7) TEDA reserves its right to withhold any amount for the deficiencies in

the service aspect of SPV systems installed at the identified locations.

8) Notwithstanding anything contained in any of the contract documents,

TEDA shall have the right to relax or waive any of the conditions of the

contract wherever deemed necessary in the interest of the project






SECTION – C

AWARD & EXECUTION






10. Award of Work

10.1 Acceptance of the Tender

The final acceptance of the Tender is entirely vested with

TEDA/Govt who reserves the right to accept or reject any or all of the Tenders

in full or in part. The Tender accepting authority may also reject any Tender for

reasons such as changes in the new technologies, court orders, accidents or

calamities and other unforeseen circumstances. After acceptance of the Tender

by TEDA, the Bidder shall have no right to withdraw their Tender or claim

higher price.

10.2 Letter of Acceptance (LOA)

After acceptance of the Tender by TEDA, a Letter of Acceptance (LOA)

will be issued only to the Successful Bidder(s). TEDA has the right to issue LOA

to more than one bidder.

10.3 Payment of Security Deposit (SD)

a) The Successful Bidders will be required to remit the Security Deposit

equivalent to 5% (Five percent) of the value of the Work Order excluding

AMC charges. The SD should be paid by way of Demand Draft drawn in

favour of “Tamil Nadu Energy Development Agency” payable at Chennai

or in the form of unconditional and irrevocable Bank Guarantee, valid

till the completion of 5 year comprehensive maintenance. The SD should

be paid within 10 days from the date of issue of Letter of Acceptance by

TEDA.

b) The Security Deposit will be refunded to the Successful Bidder only on

completion of 5 year comprehensive maintenance period from the date of

completion of entire work involving Supply, Installation, Commissioning

of Standalone SPV street lights to the satisfaction of TEDA. The

Security Deposit held by TEDA till it is refunded to the Successful

Bidder will not earn any interest thereof.

c) The Security Deposit/EMD will be forfeited if the Successful Bidder(s)

withdraw(s) the Bid during the period of Bid validity specified in the






Tender (or) if the Bidder fails to sign the contract (or) if the contract is

not fulfilled as per the agreement.

10.4 Execution of Agreement

a) The Successful Bidder shall execute a Contract in the INR 100 non-judicial

stamp paper bought in Tamil Nadu only in the name of the Bidder, within 10

days from the date of Letter of Acceptance issued by TEDA.

b) The Successful Bidder shall not assign or make over the contract, the benefit or

burden thereof to any other person or persons or body corporate for the

execution of the contract or any part thereof without the prior written consent

of TEDA. TEDA reserves its right to cancel the work order either in part or full,

if this condition is violated.

c) In case of the successful bidder fails to execute necessary agreements as

prescribed, within the stipulated period, then his EMD shall be forfeited and

his tender held as non responsive.

10.5 Release of Firm Work Order

After execution of the Contract and payment of Security Deposit, “Firm Work

Order” for Supply, Installation, Commissioning, Testing and 5 year Comprehensive

Maintenance of Standalone LED based SPV Street Lighting Systems will be issued

to the Successful Bidder by TEDA.

10.6 Installation & Completion Schedule

a) The entire work involving Supply, Installation & Commissioning of

Standalone SPV street lights should be completed within 120 days from

the date of issue of LOA.

b) Stand alone LED based SPV Street lighting systems should be installed

and commissioned at the identified locations in the villages of allotted

districts in the State of Tamil Nadu.

10.7 Release of SD

The Security Deposit will be refunded to the Successful Bidder on completion of

5 year comprehensive maintenance period from the date of completion of entire work

involving Supply, Installation, and Commissioning of street lights to the satisfaction of

TEDA.






10.8 Termination of Contract

10.8.1 Termination for default

a) TEDA may without prejudice to any other remedy for breach of contract,

by written notice of default with a notice period of 7 days, sent to the

Successful Bidder, terminate the contract in whole or part, (i) if the

Successful Bidder fails to install and commission the solar street

lighting systems within the time period(s) specified in the Contract, or

fails to fulfil the requirements as per the Delivery Schedule or within any

extension thereof granted by TEDA; or (ii) if the Successful Bidder fails

to perform any of the obligation(s) under the contract; or (iii) if the

Successful Bidder, in the judgment of TEDA, has engaged in fraudulent

and corrupt practices in competing for or in executing the Contract.

b) In the event TEDA terminates the Contract in whole or in part, TEDA

may opt upon terms and in such manner as it deems appropriate, the

services of the other bidders and the Successful Bidder shall be liable to

TEDA for any additional costs due to this. However, the Successful

Bidder shall continue the performance of the contract to the extent not

terminated.

10.8.2 Termination for Insolvency

TEDA may at any time terminate the Contract by giving written notice

with a notice period of 7 days to the Successful Bidder, if the Successful

Bidder becomes bankrupt or otherwise insolvent. In this event,

termination will be without compensation to the Successful Bidder,

provided that such termination will not prejudice or affect any right of

action or remedy that has accrued or will accrue thereafter to TEDA.

10.8.3 Termination for Convenience

TEDA may, by written notice, with a notice period of seven days sent to

the Successful Bidder, may terminate the Contract, in whole or in part, at any

time for its convenience. The notice of termination shall specify that

termination is for TEDA‟s convenience, the extent to which performance of

work under the Contract is terminated, and the date upon which such

termination becomes effective. On termination, the successful Bidder is not

entitled to any compensation whatsoever






11. EXECUTION OF WORK

11. 1 Pre- Despatch Inspection

11.1.1. Components manufactured in India

A) Successful Bidder should conduct 100% pre-despatch inspection on all the

components (including those purchased from others) to be supplied in the

installation & commissioning of Standalone LED based SPV street lighting

systems as per the tender specification, at the manufacturing plants. The

infrastructure for Quality Assurance as called for in the specifications must

be available at the manufacturing plants. In-house testing facility for

Quality Assurance should be present.

b) TEDA will nominate third party agencies who will conduct independent

inspection and specification conformity of the product(s) manufactured by

the successful bidder and of the major components purchased from other

manufacturers on random sample basis, at the manufacturer’s plant. The

successful bidder shall make necessary arrangements for inspection of

components purchased from others by third party agencies at the respective

manufacturing plants.

c) TEDA would bear the cost of third party inspection at only one

manufacturing plant for each component. If a component is produced in

more than one location, then the cost of positioning the third party

inspection by TEDA in the second and subsequent plants would be borne

by the Successful Bidder at their cost.

d) The minimum lot size for various components shall be as below:

Components Minimum lot size Number of samples tested from each lot

SPV Panel 100 2

Battery 100 2

LED Luminaries

with CCU 100 2

Only after the third party testing agency clears the lot & random super






check by TEDA Engineers, it will be permitted to be supplied. Lot will be

rejected, if any sample has more than 3% deviation in the parameters . The

successful bidder shall bear the cost of Third Party Inspection of the lot

replacing the rejected lot. If the bidder desires to have smaller lots, he has to

bear the cost of inspection.

e) Components to be supplied must give same performance results or

better results with respect to technical evaluation results.

f) TEDA may nominate its own officers to be in the manufacturing plant to

supervise the quality of manufacturing process. This would be in

addition to the third party inspection.

11.1.2 Components Manufactured Abroad

The conditions in 11.1 (a) to (f) above are applicable for the components

manufactured in abroad also. TEDA nominated third party agencies will

conduct inspection at the manufacturing plant or at a single specified location

within the State of Tamil Nadu. If the inspection is arranged at the

manufacturing plant abroad, the successful bidder shall bear the entire cost

towards travel, accommodation & food for Third party inspection. Cost of two

TEDA officers for super check shall also be borne by the successful bidder

11. 2 Bar coding

All passed components will be Bar coded with Hologram Security Label

supplied by TEDA which will be affixed on each of the component before

Despatch to the site.

11. 3. Scope of Work

Installation of Standalone LED based SPV street lighting systems

a) Design, Supply, Installation & commissioning of standalone LED based SPV

street lighting system with 20W LED as per the technical specification.

b) Performance testing of the system.

c) Comprehensive maintenance of the systems for 5 years. General:

a) The SPV systems shall be installed & commissioned and street lights

shall be energised in full as per the technical specification. Any

deviation will not be accepted under any circumstance.

b) Insuring the goods in transit is the responsibility of the bidders.






c) The list of locations and respective quantities to be installed &

commissioned/ energised will be provided to the successful Bidder by

TEDA/ RD Department.

d) The successful Bidder shall send status report on installation in the

format to be prescribed in such intervals as may be required by TEDA

from time to time till the execution of the entire order.

e) The entire work should be completed as per the Installation &

Completion schedule specified.

f) The successful bidder shall undertake to supply spares free of cost for

the maintenance of the offered items during the warranty period. The

successful bidder should keep all the spares available for sale atleast for

a period of 5 years after completion of the 5 year warranty period.

g) A leaflet containing the details of the service centres responsible to

attend the installation, warranty services at each geographical area,

name and designation of the contact persons and centre in-charge,

higher level in-charge who is responsible to oversee the service centres,

person to whom complaints can be made in case the service provided by

any centre is not satisfactory, phone, fax, mobile numbers & email

address must be provided to each Panchayat at the time of handing over

of Solar Street lighting systems. This would enable the Panchayats to

directly approach the service centres in the event of repairs. These

details also should be provided to TEDA.

h) If the operation or use of the system proves to be unsatisfactory during

the warranty period, the Successful Bidder shall replace the faulty ones

or carry out necessary repairs as per the warranty terms and conditions

agreed upon with TEDA.

i) In case the Successful Bidder fails to carry out the warranty regulations,

TEDA would engage any other agency and carry out the

service/replacement and deduct the amounts from the warranty amount

retained by TEDA as per the Payment terms or from their pending bills

or any money due or payable to them (or) recover from the successful

bidder.






j) Depending upon the ground situations and instructions from the

District officials, TEDA reserves the right to divert the quantity from the

allotted Successful Bidder to other Successful Bidders.

11.4 Insurance

Transportation of components to the installation site and insuring the goods

in transit is the responsibility of the Bidder. The goods installed under the contract

should be covered for comprehensive Insurance by the Successful Bidder against

loss (or) damage incidental to transportation, storage at site and delivery to site

during the erection period.

11.5 Handing Over

a) The system shall be handed over to the Panchayat President / Secretary on

the same day of Installation & Commissioning, through prescribed handing

over and taking over format.

b) Hands on Training on maintenance of solar system should be arranged by

the contractor to the people selected for that purpose in all the Panchayats.

11.6 Inspection by Third Party Agency

100% of SPV Street Lighting systems installed will be inspected by the third party

agency in 10 days of receipt of Installation & Commissioning Certificate from the

supplier through WOP. Also the installed systems will be super checked in

random by the District Engineers of TEDA on receipt of Inspection Reports from

Third Party Inspection Agency. The payment will be released only for the systems

installed in compliance to the technical specification of TEDA. During Third Party

Inspection, if the system installed is found faulty (or) not in compliance to the

technical specification, the cost for re-inspection by Third Party after

rectification/replacement till the satisfaction of TEDA shall be borne by the

supplier.

11.7 Billing

The invoice will be automatically generated by the WOP software in lots of 100

on clearance by the Third Party Agency and random super checks by TEDA

District Engineers.






11.8 Monitoring Software

WOP software has been developed for smooth implementation of the

scheme. The bidder shall perform following tasks through WOP:

‟ Submission of lot readiness for pre despatch inspection

‟ Submission of Installation & Commissioning reports

‟ Automatic generation of invoice for the accepted systems in lots after

third party inspection and random super checks by TEDA District

Engineers.

11.9 Service Centres

a) The Successful Bidder shall set up local office cum service centre facility in all the

District head quarters within 30 days from the date of issue of Work Order by TEDA, else

the SD shall be forfeited & Work Order cancelled. These service centres should operate

throughout the warranty period of 60 months plus a grace period of three months. .

b) Depending on the ground conditions and necessity, TEDA reserves the right to

divert the quantity of SPV systems for energising street lights from one allotted Installer to

others. In the above circumstances, the successful Bidder should open office cum service

centres in the respective districts within 15 days.

11.9 Comprehensive Maintenance for 5 year

a) Comprehensive Maintenance charge for 5 years is fixed at 15% of the

total system cost @ 3% per year.

b) The Successful Bidder should provide 5 year comprehensive

maintenance of the SPV street lighting systems, which shall include corrective

maintenance, repair (or) replacement, free of cost on site

c) The service personnel of the Successful Bidder will make routine

quarterly maintenance visits. The maintenance shall include thorough testing

& replacement of any damaged parts. Apart from this any complaint registered/

service calls received / faults notified should be attended to and the system

should be repaired/ restored/ replaced within 2 days

d) If the successful bidder, having been notified by the end user fails to

rectify the defect(s) and restore the street lights to good working condition

within the period specified above, then a penalty of Rs.15/- for per non

working system per day of the breakdown period beyond 2 days will be levied.

This will be deducted from the bills due.

e) A separate Service & Maintenance register shall be maintained at each

site as per the format provided by TEDA.

f) The deputed personnel shall be in a position to check and test all the

components regularly, so that preventive actions, if any, could be taken well in






advance to save any component from damage. Any abnormal behaviour of any

equipment shall be brought to the notice of TEDA for appropriate action.

g) Normal and preventive maintenance of the SPV street lighting systems

such as cleaning of module surface, topping up of batteries, tightening of all

electrical connections, cleaning & greasing of battery terminals, testing by

passing of solar system etc. are also the duties of the deputed personnel during

quarterly maintenance visits. Service team should necessarily stay beyond

dusk to test effective functioning.

h) During the comprehensive maintenance period of the SPV street lighting

systems, if there is any loss or damage to any component due to miss

management/miss handling or due to any other reasons pertaining to the

deputed personnel, what-so-ever, the supplier shall be responsible for

immediate replacement/rectification. The damaged component may be repaired

or replaced by new component.

i) TEDA reserves the right to claim damages and Costs for non-fulfilment

of warranty, apart from forfeiting un-paid amount if any, in the event of

unsatisfactory maintenance.

11.10 Product Take Back & Recycling

Proper decommissioning and recycling of SPV panels , Batteries & electronics

etc., are necessary to ensure that harmful materials are not released in to the

environment. Hence an under taking from the successful bidder for product take back

after expiry of their life shall be submitted. It is mandatory for the successful bidder to

comply with batteries (Management and handling) Rules 2001 of MOEF, as amended

from time to time.

11.11 Warranty

1. (a) The SPV panel shall carry a warranty of minimum 25 years.

(b) The SPV panel must be warranted for their output peak watt capacity which

should not be less than 90% at the end of 12 years and 80% at the end of 25

years

(c) The LED luminaries /battery charger/charge controller shall carry a

warranty of minimum 5 years.

(d) The battery shall carry a warranty of minimum 5 years.

2. The chargers/charge controllers/ maximum power point tracker units/ storage

batteries, LED lighting units and overall workmanship of the SPV / standalone

street lighting systems including mechanical structures and electrical works






must be warranted against any manufacturing/ design/

installation/performance defects for a minimum period of 5 years from the date

of commissioning.

3. The warranty will be against breakages, malfunctions, non fulfilment of

guaranteed performance like degradation of LED below the guaranteed light

output etc., and breakdowns due to manufacturing defects or defects that may

arise due to improper operation of electrical / electronic components of the

system but do not include physical damages by the end users.

4. The above warranty shall take effect from the date on which the system is taken

over by the Panchayats after commissioning.

5. The successful tenderer shall be liable to make good the loss by replacing the

defective product during the warranty period for the entire system free of cost,

failing which TEDA would deduct the amount from the amount retained by

TEDA as per Payment terms (or) issue recovery and also the bidder will be

blacklisted.

6. The warranty will cover all the materials and goods involved in the installation

and commissioning of solar street lighting systemsby the successful Bidder

under this contract irrespective of the fact whether these have been

manufactured by the Successful Bidder or not. The decision in this regard by

TEDA is final and binding on the successful bidder.

11.12 Traceability of the product to be supplied

In order to prevent the misuse of the product such as unauthorised sale or

diversion to the open market, the following incorporation shall be made in the product.

a) Engraving TEDA Logo at a suitable place on the main components viz., SPV Panel,

Battery, LED Lighting Units to be used in the installation of the solar street lighting

systems.

b) RFID shall be provided in the SPV panels

Note: Design approval for the logo shall be obtained from TEDA before using

in the production.

The above feature is meant for the specific supply to TEDA and the successful

Bidders are not permitted to use them for their normal sale.

11.13.Workmen’s compensation Insurance

This insurance shall protect the Successful Bidder against all claims applicable

under the Workmen's Compensation Act, 1948(Government of India). This policy shall also

cover the Contactor against claims for injury, disability disease or death of its or its Sub-

Contractor’s employees, which for any reason are not covered under the Workmen’s

Compensation Act, 1948. The liabilities shall not be less than Workmen’s Compensation






Compensation: The contractor shall arrange to exercise effective supervision over the

works so as to ensure safety to the men and materials. In the case of accidents to the

workmen arising out of and in the course of employment, the contractor shall pay

necessary compensation to them according to the workman's compensation act, besides

arranging immediate medical aid. He shall indemnify TEDA against any liability

whatsoever in this regard and execute a bond accordingly. In case, the contractor fails to

pay the compensation within the reasonable time, the TEDA may settle the claim and

arrange to recover the same from the contractor.

12. Liquidated Damages

1) If the Successful Bidder fails to commission the standalone LED based SPV street lights as per the Installation & Completion schedule specified, the following liquidated damages (LD) will be applied. In the event of non-fulfilment of completion schedule, Liquidated Damages at the rate of 0.5% per completed week on the value of the unfinished / not energised quantity of the work order will be levied subject to a maximum of 10%. The Liquidated Damages amount will be automatically deducted from the Bills submitted by the Successful Bidder. If the installation is not completed, TEDA will make alternate arrangements and the cost incurred by TEDA for doing the same will be recovered from the Successful Bidder.

2) The successful bidder’s performance will be reviewed periodically. The shortfall in Installation & Completion schedule would be reduced from the overall orders given to the successful bidder. An equivalent quantity may be allocated to the

performing Successful Bidder then and there as additional work order.

3) If it is found that the Successful Bidder misuses the GOTN/TEDA Logo engraving for any purpose other than for the installation & commissioning of of Solar Street lighting systems under this scheme, TEDA and /or the State Government would have the right to proceed against the Successful Bidder. The successful bidder is liable to pay agreed sum of Rs.10.00 Lakhs (Rupees Ten Lakhs only) as Liquidated Damages if such violation is noticed. The Liquidated Damages would be in addition to the other liability under the Emblems Act or any other legal provisions. TEDA would also have the right to blacklist such Successful Bidder.

13. Payment Terms

1) All payments will be made in INR only.

2) No advance will be paid or no letter of credit will be issued.

3) Consolidated invoice will be automatically generated by the WOP software for lots of 100 on clearance by the Third Party

4) Inspection Agency and random super checks by TEDA District Engineers. 90% payment will be released for each bill within 15 days from the date of

generation of invoice.

5) Balance 10% payment will be released on completion of 5 year comprehensive maintenance period, to the satisfaction of TEDA (or) on submission of BG for






10% of the contract value/ bill value excluding CMC charges, valid for the 5 year comprehensive maintenance period.

6) Annual Maintenance charges will be paid annually on successful completion of

maintenance work each year. AMC charges will be released only quarterly for installations completing more than a year.

7) The payment will be subject to fulfilment of Warranty/ Comprehensive

Maintenance obligations.

8) If the Duties and/or Taxes have been reduced retrospectively, the successful bidder is liable to return the same.

9) The Successful Bidder will have full and exclusive liability for payment of all Duties, Taxes and other statutory payments payable under any or all of the Statutes/Laws/Acts etc now or hereafter imposed.






SECTION – D

TECHNICAL SPECIFICATIONS






14. Technical Specifications for LED based Standalone SPV

Street lighting systems

The broad performance specifications of a White Light Emitting Diode (W-LED)

light source based solar street lighting system are given below:

BROAD PERFORMANCE PARAMETERS

PV Module Only indigenous modules shall be used in the

project. SPV module not less than 50 Wp under STC.

Module Voc minimum of 21V.

Battery Low Maintenance Tubular Lead Acid / VRLA (AGM/GEL)

batteries of capacity not less than 12 V, 40 AH @ C/10,

Min DoD 75%

Light Source • White Light Emitting Diode (W-LED)

• Using LEDs which emits ultraviolet light will not

be Permitted

Light Out put

White colour (colour temperature 5500-6500 K).

Lumen efficacy of LED- min 90 lumens/Watt Minimum lux level required from the light source mounted at a height of 5 meter, in a road width of 5 meter shall be as per the sketch below. The illumination should be uniform without dark bands or abrupt variations, and soothing to the eye. Higher light output will be preferred.

Mounting of light Minimum 5 metre pole Mounted

Electronics Min 85% total efficiency

Average duty Dusk to dawn

cycle






Detailed Specification:

I. DUTY CYCLE

The LED solar street lighting system should be designed to operate for dusk to dawn.

II. PV MODULE

Crystalline high power cells shall be used in the Solar Photovoltaic module. The peak

power rating of the module shall not be less than 50 Wp. The power output of the PV

module must be reported under standard test conditions (STC) at 16.4 V loading

voltage. I_V curve of the sample module should be submitted.

1. Only indigenous modules shall be used in the project. Crystalline high power

cells shall be used in the Solar Photovoltaic module. The power output of the

module shall not be less than 50 Wp under standard test conditions (STC). I_V

curve of the sample module should be submitted. 2. The open circuit voltage of the PV modules under STC should be at least

21.0 Volts. 3. PV module must be warranted for output wattage, which should not be less than

90% at the end of 10 years and 80% at the end of 25 years. 4. The terminal box on the module shall be designed for long life out door operation

in harsh environment should have a provision for opening for replacing the

cable, if required. 5. The offered module shall be in accordance with the requirements of MNRE.

Latest edition of IEC 61215 / IS 14286 for Crystalline and shall be certified by

MNRE authorized test centre. The bidder shall submit appropriate certificates. 6. PV modules must quality to IEC 61730 Part 1- requirements for construction &

Part 2 – requirements for testing, for safety qualification.

7. PV modules must qualify Salt Mist Corrosion Testing as per IEC 61701.

Other general requirements of PV module

1. A metallic frame structure with corrosion resistance paint to be fixed on the

pole to hold the SPV module.

2. Protective devices against surges at the PV module are provided, if required.

Low voltage drop bypass and / or blocking diode(s) may also be provided, if

required.






3. PV module must use a RF identification tag. The following information must

be mentioned in the RFID used on each module (This can be inside

or outside the laminate, but must be able to withstand harsh

environmental conditions.)

i. Name of the manufacturer of PV Module

ii. Name of the Manufacturer of Solar cells

iii. Month and year of the manufacture (separately for solar cells and module)

iv. Country of origin (separately for solar cells and module)

v. I-V curve for the module

vi. Wattage, Im, Vm and FF for the module

vii. Unique Serial No and Model No of the module

viii. Date and year of obtaining IEC PV module qualification certificate

ix. Name of the test lab issuing IEC certificate

x. Other relevant information on traceability of solar cells and module as per

ISO 9000 series.

III. LIGHT SOURCE

1. The light source will be of white LED type. The colour temperature of white

LEDs used in the system should be in the range of 5500o K – 6500o K. Use of

LEDs which emits ultraviolet light will not be permitted. 2. The illumination should be uniform without dark bands or abrupt variations,

and soothing to the eye. Higher light output will be preferred. The light output

from the white LED light source should be almost constant.

The lamps should be housed in an assembly suitable for outdoor use and shall

comply to IP65. The LED housing should be made of pressure die cast

aluminium having sufficient area for heat dissipation and heat resistant

toughened clear glass/ high quality poly carbonate fitted with pressurised die

cast aluminium frame with SS screws. The temperature of heat sink should

not increase more than 30oC above ambient temperature even after 48 hrs of

continuous operation. This condition should be complied for the dusk to dawn

operation of the lamps while battery operating at any voltage between the load

disconnect and charge regulation set point.

4. LED lamps of CREE/NICHIA/OSRAM/SEOUL/PHILIPS LUMILEDS/LEDNIUM

or equivalent shall only be used. 5. High power LEDs having capacity to withstand a max driving current of






1 Amp shall be used. 6. The LEDs used in the luminaire should have life time more than 50,000 hrs . 7. The lumen depreciation of LED shall not be more than 30% even after 50,000

burning hours as per L 70. 8. Power consumption of the LED Luminaire / Lighting unit shall not be more

than 20 W (including LED Driver power loss, not exceeding 2 W). 9. Minimum lux level required at various points on ground, from the LED

luminaire at a height of 5 meter shall be as below:

10. Lighting units should be operated to provide light at full brightness for initial

operation of 4 hrs(6.00-10.00 pm) & for1 hr(5.00-6.00 am) and then with one

third brightness ( 6 W) for the rest of the hours (10.00pm – 5.00am). Light on

& off control shall be based on light sensor & Dimming operation

shall be based on real time clock

11. Important Parameters:

• LED DC current regulation – better than 3 %

• Input – 12 V DC

• CRI - > 70 %

• Lighting quality- Free from glare and flickering






• Ambient temp– upto 50 deg Total electronics efficiency > =90 %

12. The connecting wires used inside the luminaries, shall be low smoke halogen

free, fire retardant e-beam cable and fuse protection shall be provided at input

side. 13. Auto resettable reverse polarity protection shall be provided 14. LED lighting unit shall comply to LM -79-08 and LM -80-08 standards 15. The make, model number, country of origin and technical characteristics of

white LEDs used in the lighting system must be furnished.

IV. BATTERY

1. The battery shall Low maintenance Tubular Lead Acid (or) Valve Regulated Lead

Acid (VRLA AGM / GEL) specifically tested for solar applications. 2. The batteries should conform to IEC 61427 / IS 1651 / IS 13369 in case of

tubular lead acid and IS 15549 in case of VRLA. A copy of the relevant test

certificate for the battery should be furnished. 3. Capacity of the battery shall not be less than12V, 40 Ah at C10 rate. 4. DOD shall be 75% i.e., at least 75 % of the rated capacity of the battery should

be between fully charged & load cut off conditions. 5. Battery terminal shall be provided with covers. 6. Suitable carrying handle shall be provided. 7. Bidder shall mention the design cycle life of batteries at 80%, 50% and 20%

depth of discharge at ambient temperature up to 450C. 8. The batteries shall be designed for operating in ambient temperature of site. 9. The self discharge of batteries shall be less than 3 % per month at 200 C

and less than 6% per month at 30 deg. C.

V. ELECTRONICS

1. PWM charger incorporating Maximum power point tracker (MPPT) to maximize

energy drawn from the Solar PV array and shall be suitably designed to meet

array capacity. The MPPT shall be microcontroller based. The details of working

mechanism of MPPT shall be mentioned. The efficiency of total PV charging

shall be >=90%. MPPT must conform to IEC 62093, IEC 60068 as per

specifications.

2. The charge controller shall be PWM type employing IGBT/MOSFET as

switching elements.

3. The charge controller shall conform IEC 62093 / IEC 60068






4. The charge controller shall have

Appropriate battery charging algorithms with temperature compensated

set points for charging/discharging

• PV array disconnect/reconnect and load disconnect/reconnect points

shall be through programmable settings

• Protection against polarity reversal of PV array and battery, Over

Current, Short Circuit, Deep Discharge, Input Surge Voltage ; Blocking

diode protection against battery night time leakage through PV Module.

5. Electronics should operate at 12 V and the efficiency of DC-DC converter

should be at least 90 %.

VI. ELECTRONIC PROTECTIONS

1. The system should have protection against battery overcharge and deep discharge

conditions. The numerical values of the cut off limits must be specified, while

submitting the samples for the testing purposes.

2. Fuses should be provided to protect against short circuit conditions.

3. A blocking diode should be provided as part of the electronics, to prevent reverse flow

of current through the PV module, in case such a diode is not provided with the PV

module.

4. Full protection against open circuit, accidental short circuit and reverse polarity

should be provided.

VII. MECHANICAL COMPONENTS

1. The pole should be galvanized GI pipe of 4 mm thickness with bottom dia min

75 mm & top dia min 50mm. The height of the pole shall be 6 metres above the

ground level, after grouting and final installation. The pole should be fixed and

grouted in a PCC column of size 45x45x60 cms. Pole has to be fitted with

300mmx300mm MS plate of 5 mm thickness with 4 Nos stiffeners of 5 mm thick

using 4 Nos bed bolts of 25mm thick and 50mm length. The pole should have the

provision to hold the weather proof lamp housing. It should be painted with a

corrosion resistant paint.

2. It should be possible to mount the light source on a metallic arm attached to the

pole. The metallic arm for holding the light assembly should be extended at least

1.5 metres from the pole and set at a suitable angle to maximize uniform

illumination of desired level over the specified area.

3. A vented metallic box of 2 mm thickness made of CRCA sheet with powder coating

for housing the storage battery outdoors should be provided with proper lock and

key.






VIII. OTHER FEATURES

1. The system should be provided with 2 LED indicators: a green light to

indicate charging in progress and a red LED to indicate deep discharge

condition of the battery. The green LED should glow only when the

battery is actually being charged.

2. Necessary lengths of wires / cables, switches suitable for DC use and fuses should be provided

3. DOCUMENTATION

An Operation, Instruction and Maintenance Manual, in English and the local

language, should be provided with the solar street lighting system.

The following minimum details must be provided in the Manual:

(a) About Photo Voltaic

(b) About White LED solar street lighting system – its components and expected

Performance

(c) About PV module.

(d) About White LED Lights.

(e)About battery and electronics used

(f) Clear instructions about mounting of PV module.

(g) About battery charging and battery status indicators.

(h) DO’s and DONT’s,

(i) Clear instructions on regular maintenance and trouble shooting of solar street

lighting system.

(j) Name and address of the person or service centre to be contacted in case of

failure or complaint.

(ii) Warranty Card & Service entry register shall be provided with the

SPV street lighting systems. Approval of TEDA needs to be obtained

on the content of Manual, Warranty card& Service entry card.

15. TECHNICAL REQUIREMENTS/STANDARDS

TEST CERTIFICATES / REPORTS TO BE FURNISHED:

1. PV MODULES

1.1 The PV modules must conform to the latest edition of any of the following IEC / equivalent BIS Standards for PV module design qualification and type approval,

Crystalline Silicon Terrestrial PV Modules IEC 61215 / IS14286






1.2 In addition, the modules must conform to IEC 61730 Part 1-requirements for construction & Part 2 – requirements for testing, for safety qualification.

1.3 PV modules must qualify Salt Mist Corrosion Testing as per IEC

61701.

1.4 I) Test certificates along with test reports from IECQ / NABL accredited

laboratory for relevant IEC / equivalent BIS standard as per A (1.1, 1.2

& 1.3) above shall be furnished. If IEC certificates are not available for

50 Wp capacity, qualification certificate from IEC / NABL accredited

laboratory as per relevant standard for any of the higher wattage

regular module shall be furnished.

II) STC Performance certificate along with test report from one of the IECQ / NABL accredited laboratories including Solar Energy Centre,

Gurgoan.

III) In case of standalone SPV street lighting system, test report for the

entire street lighting system shall be submitted from MNRE approved test centre

2. BALANCE OF SYSTEM (BoS) ITEMS/ COMPONENTS:

2.1 The BoS items / components must conform to the latest edition of IEC/

equivalent BIS Standards as specified below: BoS item IEC/Equivalent BIS standard

/component Standard Description Standard Number

Charge Controller / Design Qualification IEC 62093

MPPT ( Environmental Testing IEC 60068-2(1,2,14,30)

Batteries General Requirements & IEC 61427

Method of Testing

Tubular Lead Acid

Valve Regulated Lead Acid

IS 1651/ IS 13369/JIS

8702

IS 15549

LED - Luminaries Lamps LM -80-08

Luminary LM 79-08

Cables General Test and IEC 60189

Measuring Method

PVC insulated cables for IS 694/ IS 1554

working voltage up to and

including 1100 V

UV resistant for outdoor IS/IEC 69947

installation






Switches/ Circuit General Requirements IS /IEC 60947 part I,II,III

Breakers/Connectors Connectors Safety EN 50521

Enclosures General Requirements IEC 62208

Terminal/Junction IP 65

Boxes & Luminaries

IP 21

CCU

Cabinet for Housing IP 43

BoS & Battery

housing

2.2 ENTIRE STREET LIGHTING SYSTEM: Test report for the entire lighting system from MNRE approved test centres.






SECTION – E

FORMATS AND ANNEXURES

Tender for Supply, Installation, Commissioning and 5 year Comprehensive Maintenance



Tender Ref: TEDA

TEDA, Chennai-600006

Tender for

Commissioning, Testing and 5 year

Comprehensive Maintenance of Standalone

SPV Street Lighting Systems

Tamil Nadu.

Tender reference:

Tender for Supply, Installation, Commissioning and 5 year Comprehensive Maintenance



600006 of 90 Bidder’s Signature & Stamp

Government of

Tamil Nadu

Tender for Supply, Installation,



SPV Street Lighting Systems in the state of

Tamil Nadu.

Tender reference: TEDA/1617A/SSLS/SE/2016


Techno commercial Bid (Envelope

Tamil Nadu Energy Development

Agency

V Floor, EVK Sampath Maaligai

68 College Road Chennai-600006(INDIA)

Phone: +91-44-28224830/28236592

Fax: +91-44-28222971

Email: [email protected] Website: www.teda.in



Bidder’s Signature & Stamp

Government of

Installation,



in the state of

TEDA/1617A/SSLS/SE/2016-17

/02/2017

Techno commercial Bid (Envelope-A)

Tamil Nadu Energy Development

600006(INDIA)

28224830/28236592

www.teda.in






E.1 Techno Commercial Bid Format (Envelope-A)

All pages of the Techno commercial Bid should be organised section-wise,

annexed with proof documents, serially numbered and stitched/or spiral bound in

tact and submitted) Loose pages shall not be accepted.

E1.1 Profile of the Bidder

# Particulars Bidder (or) Prime Bidder

Consortium Partner-1


1. Name of the Company

2. Year of incorporation

3. Registered office

Address

Office Telephone Number

Fax Number

Contact Person

Name

Personal Telephone Number

Mobile Number

Email Address

5. Local office(s)in Tamil Nadu

Address

Office Telephone Number

Fax Number

6. Tender signing authority

Name

Address

Personal Telephone Number

Email Address

Please enclose

Authorisation or Power of Attorney to sign and submit the Tender






7. Address for communications under the current Tender

8. Registration Details

Permanent Account Number

VAT Registration Number

CST Registration Number

Service Tax Registration Number

9. Banker's Name, Address and Account Number

E1.2 EMD Amount

# Particulars Please furnish details

1. Name of the Bank

2. Demand Draft (DD) Number

3. DD Date

4. DD Amount

5. No of Districts for which EMD is remitted

E1.3 Furnish details for meeting the Eligibility Criteria

1) Details about Incorporation

# Description Bidder (or) Prime Bidder



1. Year of Incorporation

2. Please enclose Certificate of Incorporation

2) (a)Details about the components manufactured by the Bidder

# Description Bidder (or) SPV Partner-2 SPV Partner-3

SPV Partner-1

1. Component Manufactured & to

be used in the project

2. Please enclose Manufacturing

License

3. Date of commencement of production






4. Date of commencement of sale

of the product manufactured

5. Manufacturing plant address

6. Official documentation

including Tax returns establishing manufacturing business for at least one year from tax authorities / statutory authorities

(b)Details about the components procured from others

# Description Name of the Quantity to be Manufacturing

Manufacturer procured plant address

1. PV Module

2. Battery

4

LED Luminaries with CCU

5

Necessary undertaking from the manufacturers for supply of components to the bidder mentioning the quantity, should be enclosed along with the proof for their manufacturing capacity

3) Details about Annual Turnover

# Audited years Bidder (or) SPV partner-1

SPV partner-2 SPV partner-3

1. 2013-14

2. 2014-15






3. 2015-16

4. Please enclose audited Annual Report including

Balance sheets and Profit and Loss accounts for the last 3 audited years

4) Details about Manufacturing Capacity of Bidder:

# Description Bidder (or) SPV partner-

1

SPV partner-2 SPV partner-3

1 Component manufactured

2 Manufacturing capacity per annum

3 Please enclose valid proof for the manufacturing capacity

5) Details about the Sales

# Audited Years Bidder (or) SPV partner-

1

SPV partner-2

SPV partner-3

1. Quantity Sold during

2013-14

2014-15

0215-16

2. Please enclose annual relevant Excise duty return or CST return filed or any valid proof

6) Details about minimum quantity installed

# Name , Address & contact details of the Client

Capacity/ Quantity Installed (KWp / Nos)

Date of Commissioning

In case of SPV , Name of the SPV partner who has execute the work

1.

2.

3.

.

.






7) Details about the Quality Certification

# Details Bidder (or) Prime Bidder



1. Validity of the ISO 9001:2008 certificate Issued date: Validity date:

2. Please enclose copy of the ISO Certificate

8) Details about the Blacklisting if any

# Description Bidder (or) Prime Bidder



1. Has the Bidder or in case of Consortium, any of the consortium partners have been blacklisted by any of the State/Central Government or organisations of the State/ Central Government

2. Bidder or in case of Consortium, all

the consortium partners should submit the undertaking letter.

E 1.5 TECHNICAL BID

Sl.no Description To be furnished by the bidder

A. Solar PV Module

1. Type of Module Mono/Poly crystalline

2. Make

3. Availability of RFID tag

4. Max power at STC Pmax (W)

5. Max power voltage Vmp(V)

6. Max power current Imp(A)

7. Open circuit voltage Voc (V)

8. Short circuit current Isc (A)

9. Load voltage V ld (V)

10. Conversion Efficiency

11. No of cells per module

12. No of bypass diode

13. Solar module frame material

14. Module Dimension

15. Module Weight






16. No of Modules

17. Series/ parallel combination

18. Other details

B. Battery

1. Make

2. Type

3. Capacity of Battery

4. Self Discharge

5. DOD

6. Design Cycle Life of battery

7. Charge efficiency

8. Size & Weight of Battery

C. Electronics

1. Charger Make

2. Charger Type

3. PV Charger Efficiency

4. Idle current consumption

5. Operating voltage

6. Temperature compensated set points

7. Details of Indicators provided

8. Details of Protections provided

i. Battery Over charge set value

ii. Deep discharge set value

iii. Short Circuit

iv. Open Circuit

v. Reverse polarity

vi. Blocking Diode

vii. Others

D. LED Lighting Unit

1. Make

2. Power consumption of LED lighting unit

3. No of LEDs

4. Wattage of each LED

5. Driver Consumption






6. Make of LED

7. Lux level at ground from 5 m

8. LED Current Regulation

9. Input Voltage

10. Beam Angle

11. CRI

12. Power Factor

13. LED Efficacy

14. Luminaire Efficiency

15. Automatic ON/OFF Timings

16. Dimming Timings

17. Light out put & Power consumption during dimming

18. Other features

E. Module Mounting frame

1. Material used

2. Whether Protection against corrosion provided

3. Angle of inclination to horizontal

F. Pole

1. Material used

2. Height (Mtr.)

3. Thickness

4. Bottom & Top Dia

5. Whether pole is Galvanised


7. PCC foundation size

8. Size of Base plate

9. Material and Size of Bolt & Nuts

G. Battery housing

1. Material

2. Dimension


4. Air vent and locking arrangement

H. Connecting cables / wire






1. Length and size

2. Independent Switches (Nos.)

Any other Details

Signature of the authorised person: Name of the authorised person: Designation: Name and Address of Bidder Stamp of bidder






Government of Tamil Nadu

Tender for Supply, Installation,



SPV Street Lighting Systems in the state of

Tamil Nadu

Tender Ref : TEDA/1617A/SSLS/SE/2016-17


Price Bid (Envelope-B)



68 College Road Chennai-600006(INDIA)

Phone: +91-44-28224830/28236592

Fax: +91-44-28222971

Email: [email protected]

Website: www.teda.in






Price Bid Format (Envelope - B)

E.2 Cost per LED based standalone SPV Street Lights

Sl.No Details Cost per standalone LED based SPV street light

Amount in Figure (INR) Amount in Words

1. SPV Panel

2. Battery

3. Battery box with lock & key

4. LED Lighting Unit

5. Dimmer

6. Pole

7. Electronics, Mechanical components, Civil works etc. (shall be indicated separately)

8. Civil Work

9. Ex-works price (Sum of 1 - 8)

10. Packing & Forwarding, Freight & Insurance charges etc.(shall be indicated separately)

11. Duties/Taxes (shall be indicated separately with %)

12. All inclusive price per system (sum of 9-11)

13. Installation & Commissioning charges

14. Total cost per system (sum of 12&13)

15. Annual Maintenance charges for 5 years at 15% of the total system cost (sl.no 14) @ 3 % per

year**






** Price evaluation is inclusive of annual maintenance charges for 5 years

Note:

1. In cases of discrepancy between the cost quoted in Words and in Figures, the lower of the two will be considered. (Total cost offered should be both in figures and words)

2. The minimum quantity offered by the Bidder should be the same as in the undertaking given in the Techno commercial Bid. In case of variation, the lower of the two will be taken in to account.

Signature of the authorised person:

Name of the authorised person:

Designation:

Name and Address of Bidder

Stamp of bidder

16. Total cost per system including AMC for 5 years (sum of 14&15)






FORMAT-1 Bidder’s undertaking covering letter

(Letter should be submitted on Bidder(s) Letter Head)

Date:

To

The Chairman & Managing Director Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road, Chennai-600006, Tamil Nadu, India.

Dear Sir,

Sub: Tender for Supply, Installation, Commissioning, Testing and 5 years Comprehensive Maintenance of Standalone SPV Street Lighting Systems – Reg.

Ref: Tender Reference TEDA/

****

1. We have examined the tender for Supply, Installation, Commissioning and 5 Year Comprehensive Maintenance of 800 nos Standalone LED based SPV Street Lighting Systems as specified in the Tender. We undertake to meet the

requirements and services as required and are set out in the Tender document.

2. We attach our Techno commercial Bid and Price Bid in separate sealed covers

as required by the Tender both of which together constitute our proposal, in

full conformity with the said Tender.

3. We have read the provisions of Tender and confirm that these are acceptable to

us. We further declare that additional conditions, variations, deviations, if any,

found in our response shall not be given effect to.

4. We undertake, if our Bid is accepted, to adhere to the requirements as specified

in the Tender or such modified plan as may subsequently be agreed

5. We agree to unconditionally accept all the terms and conditions set out in the






Tender document and also agree to abide by this Bid response for a period as

mentioned in the Tender from the date fixed for bid opening and it shall remain

binding upon us with full force and virtue, until within this period a formal

contract is prepared and executed, this Bid response, together with your

written acceptance thereof in your notification of award, shall constitute a

binding contract between us and TEDA.

5. We affirm that the information contained in the Techno commercial Bid or any

part thereof, including its schedules, and other documents, etc. delivered or to

be delivered to TEDA is true, accurate, and complete. This proposal includes all

information necessary to ensure that the statements therein do not in whole or

in part mislead TEDA as to any material fact.

6. We agree that TEDA is not bound to accept the lowest or any Bid you may

receive. We also agree that you reserve the right in absolute sense to reject all

or any of the products/ service specified in the bid response without assigning

any reason whatsoever.

7. It is hereby confirmed that I/We are entitled to act on behalf of our company/

organization and empowered to sign this document as well as such other

documents, which may be required in this connection.

9 We agree to use only indigenous PV modules in this project.

10. We also declare that our Company/Organisation is not blacklisted by any of the State or Central Government and organisations of the State or Central

Government


Designation:


Stamp of bidder






CERTIFICATE AS TO AUTHORISED SIGNATORIES

I, certify that I am(Name) …………………………… (Designation) …………………,and

that (Name)…………………………………… who signed the above Bid has been duly

authorized to sign the same on behalf of our Organisation.

Date:

Signature:

Seal:






FORMAT-2 Bidder’s undertaking for minimum quantity offered

(Letter should be submitted on Bidder(s) Letter Head)

Date:

To The Chairman & Managing Director Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road Chennai-600006

Dear Sir,

Sub: Tender for Supply, Installation, Commissioning, Testing and 5 year Comprehensive Maintenance of Standalone LED based SPV Street Lighting Systems – Reg.

Ref: Tender Reference TEDA/

I/We shall undertake to install & commission ____ nos Standalone LED

based SPV street lighting systems under this tender.

I/We am/are aware that if I/We am/are not able to supply & install a min

quantity as above, my/our Bid is liable for rejection.

Signature of the authorised person:


Designation:


Stamp of bidder:






FORMAT- 3 Bank Guarantee Format

(To be executed in Rs.100/- Stamp Paper)

To

The Chairman & Managing Director



68 College Road Chennai-600006

Bank Guarantee No:

Amount of Guarantee:

Guarantee covers from:

Last date for lodgement of claim:

This Deed of Guarantee executed by ……………….. (Bankers Name &

Address) having our Head Office at …………………..(address) (hereinafter referred

to as “the Bank”) in favour of The Chairman & Managing Director, Tamil Nadu

Energy Development Agency, V Floor, EVK Sampath Maaligai, 68 College Road

Chennai-600006(hereinafter referred to as “the Beneficiary”) for an amount not

exceeding Rs._______/- (Rupees ________ Only) as per the request of M/s. ______

having its office address at ___________ (hereinafter referred to as “Supplier”)

against Letter of Acceptance reference ___________ dated __/__/____ of M/s. Tamil

Nadu Energy Development Agency. This guarantee is issued subject to the

condition that the liability of the Bank under this guarantee is limited to a

maximum Rs._______/- (Rupees ________ Only) and the guarantee shall remain in

full force up to 60 months from the date of Bank Guarantee and cannot be

invoked otherwise by a written demand or claim by the beneficiary under the

Guarantee served on the Bank before 2 months from the date of Bank Guarantee.

AND WHEREAS it has been stipulated by you in the said ORDER that the

supplier shall furnish you with a Bank Guarantee by a Scheduled/ Nationalised

Bank for the sum specified therein as security for compliance with the Supplier’s

performance obligations for a period in accordance with the contract.

AND WHEREAS we have agreed to give the Agency a Guarantee.






THEREFORE, we (Bankers address)……………., hereby affirm that we are

Guarantors and responsible to you on behalf of the Supplier up to a total of

Rs._______/- (Rupees ________ Only) and we undertake to pay you, upon your first

written demand declaring the Supplier to be in default under the contract and

without any demur, cavil or argument, any sum or sums within the limit of

Rs._______/- (Rupees ________ Only) as aforesaid, without your needing to prove or

show grounds or reasons for your demand or the sum specified therein. We will

pay the guaranteed amount notwithstanding any objection or dispute whatsoever

raised by the Supplier.

This Guarantee is valid until 60 months from the date of Bank Guarantee.

Notwithstanding, anything contained herein

Our liability under this guarantee shall not exceed Rs._______/- (Rupees

________ Only). This Bank Guarantee shall be valid up to 60 months from the date

of Bank Guarantee and we are liable to pay the guaranteed amount or any part

thereof under this Bank Guarantee only and only if you serve upon us a written

claim or demand on or before 2 months.

In witness whereof the Bank, through its authorised Officer, has set its,

hand and stamp on this …………………………………. at ______.

Witness: (Signature)

(Name in Block Letters)






FORMAT-4 Model Form of Contract

To be executed on a Rs.100- Non-judicial Stamp paper bought in Tamil Nadu by the Successful Bidder for Supply, Installation, Commissioning and 5 year Comprehensive Maintenance of Standalone SPV Street Lighting Systems (NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER)

CONTRACT This Contract is entered into at Chennai on the ........................ day of 2017

Between Tamil Nadu Energy Development Agency, a wholly owned Government of

TamilNadu Undertaking, registered under the Societies Act 27 of 1975, and having its

Registered Office at V Floor, EVK Sampath Maaligai, 68 College Road Chennai-

600006, Tamil Nadu, India, hereinafter referred to as "TEDA" (Which term shall

mean and include its successors and permitted assigns) on behalf of Government

of Tamil Nadu, hereinafter referred to as “Implementing Agency” and ..................... , a

Company registered under............................ and having its Registered office at

Here in after referred to as the “Successful Bidder” (Which term shall mean and

include its successors and permitted assigns)

Whereas TEDA on behalf of the Government of Tamil Nadu invited a tender vide

Tender Ref. No. TEDA/ ________________________for Supply, Installation,

Commissioning and 5 year Comprehensive Maintenance of Standalone SPV Street

Lighting Systems throughout the State of Tamil Nadu and the Successful Bidder was

selected as per the following terms and conditions:-

This document on having been signed by both the parties shall

constitute a binding contract between the parties and shall remain in force for

a period of five years. But in the event of any breach of the Contract at any

time on the part of the Successful Bidder, the contract shall be terminated by

TEDA without compensation to the Successful Bidder. The contract may also

be put to an end at any time by the Implementing Agency upon giving seven

days notice to the Successful Bidder.






The Successful Bidder agrees for Supply, Installation, Commissioning

and 5 year Comprehensive Maintenance of ____ nos Standalone LED based SPV

street lighting systems with 60 months warranty as per clause “ 11.8 ” after

carrying out successfully all tests prescribed by TEDA at the price of Rs. ___/-

(Rs.……….only) per standalone LED based SPV street lighting system as per

the Terms Conditions given below.

1. Installation & Completion Schedule

The entire work involving Supply, Installation, Commissioning of street lights should be completed within 120 days from the date of issue of LOA

2. Service Centres:

The Successful Bidder should set up local Office cum service centre in every

district within 30 days from the date of issue of W.O by TEDA or otherwise the

Security Deposit remitted by the Successful Bidder will be forfeited & Work Order

cancelled. These service centres should operate throughout the warranty period of 60

months plus a grace period of three months.

Depending on the ground conditions and necessity, TEDA reserves the right to

divert the quantity of SPV Street lighting systems from one allotted installer to others.

In the above circumstances, the successful bidder should open office cum service

centres in the respective districts within 15 days. 3. Installation and Commissioning

a) Installation and commissioning of Standalone LED based SPV Street

Lighting Systems shall be as per the Installation & Completion

Schedule.

b) The Installation and commissioning of SPV Street lighting systems will

have to be done at the locations identified by TEDA / RD Dept.

4. Insurance

Transportation of components to the installation site and insuring the goods in

transit is the responsibility of the Bidder. The goods installed under the

contract should be covered for comprehensive Insurance by the Successful

Bidder against loss (or) damage incidental to transportation, storage at site and

delivery to site during the erection period. 5. Handing Over

a) The system shall be handed over to the Panchayat President / Secretary

on the same day of Installation & Commissioning, through prescribed






handing over and taken over format.

Hands on Training on maintenance of solar street lighting systems

should be arranged for the people selected for that purpose in all the

Panchayats.

6. Comprehensive Maintenance

a) Comprehensive Maintenance charge for 5 years is fixed at 15% of the

total system cost @ 3% per year.

b) The Successful Bidder should provide 5 year comprehensive

maintenance of the SPV street lighting systems, which shall include

corrective maintenance at the identified locations.

c) The service personnel of the Successful Bidder will make routine

quarterly maintenance visits. The maintenance shall include thorough

testing & replacement of any damaged parts. Apart from this any

complaint registered/ service calls received / faults notified should be

attended to and the system should be repaired/ restored/ replaced

within 2 days.

d) If the successful bidder, having been notified by the end user fails to

rectify the defect(s) and restore the street lights to good working

condition within the period specified above, then a penalty Rs.15/- per

non working system per day of the breakdown period beyond 2 days will

be levied. This will be deducted from the bills due.

e) A separate Service & Maintenance register shall be maintained at each

site as per the format provided by TEDA.

f) The deputed personnel shall be in a position to check and test all the

components regularly, so that preventive actions, if any, could be taken

well in advance to save any equipment from damage. Any abnormal

behaviour of any component shall be brought to the notice of TEDA for

appropriate action.

g) Normal and preventive maintenance of the SPV street lighting systems

such as cleaning of module surface, topping up of batteries, tightening

of all electrical connections, changing of tilt angle of module mounting

structure, cleaning & greasing of battery terminals, testing the operation

are also the duties of the deputed personnel during quarterly

maintenance visits. Service team should necessarily stay beyond dusk to

test effective functioning.

h) During operation and maintenance period of the SPV street lighting






systems, if there is any loss or damage of any component due to miss

management/miss handling or due to any other reasons pertaining to

the deputed personnel, what-so-ever, the supplier shall be responsible

for immediate replacement/rectification. The damaged component may

be repaired or replaced by new component.

i) TEDA reserves the right to claim damages and Costs for non-fulfilment

of warranty, apart from forfeiting un-paid amount if any, in the event of

unsatisfactory maintenance

7. Liquidated Damages

a. If the Successful Bidder fails to comply with the requirements as per the

installation schedule specified, the following liquidated damages (LD) will

be imposed. In the event of non-fulfilment of completion schedule,

Liquidated Damages at the rate of 0.5% per completed week on the value

of the unfinished quantity of the work order will be levied subject to a

maximum of 10%. The Liquidated Damages amount will be

automatically deducted from the Bills submitted by the Successful

Bidder. If installation / energisation is not completed, TEDA will make

alternate arrangements and the cost incurred by TEDA for doing the

same will be recovered from the Successful Bidder

b. The performance of the Successful Bidder will be reviewed periodically.

The shortfall in Installation & Completion schedule would be reduced

from the overall orders given to the Successful Bidder. An equivalent

quantity may be allocated to the other performing successful Bidder

then and there as additional work order.

c. If it is found that the Successful Bidder misuses the GOTN/TEDA Logo

engraving for any purpose other than for the installation &

commissioning of Solar Street lighting systems under this scheme,

TEDA and / or the State Government would have the right to proceed

against the Successful Bidder. The Successful Bidder is liable to pay

agreed sum of Rs.10.00 Lakhs (Rupees Ten Lakhs only) as Liquidated

Damages if such violation is noticed. The Liquidated Damages would be

in addition to the other liability under the Emblems Act and other laws.

TEDA would also have the right to blacklist such Successful Bidder.






8. Warranty

1) The SPV panel shall carry a warranty of minimum 25 years. The SPV panel

must be warranted for their output peak watt capacity

a) which should not be less than 90% at the end of 12 years and 80%

at the end of 25 year

b) The luminaire/battery charger/charge controller shall carry a

warranty of minimum 5 years.

c) The battery shall carry a warranty of minimum 5 years.

2. The chargers/charge controllers/ maximum power point tracker units/ storage

batteries, LED lighting units and overall workmanship of the SPV / Standalone

Street lighting systems including mechanical structures and electrical works

must be warranted against any manufacturing/ design/

installation/performance defects for a minimum period of 5 years from the date

of commissioning.

3. The warranty will be against breakages, malfunctions, non fulfilment of

guaranteed performance like degradation of LED below the guaranteed light

out put etc., and breakdowns due to manufacturing defects or defects that may

arise due to improper operation of electrical / electronic components of the

system but do not include physical damages by the end users.

4. The above warranty shall take effect from the date on which the system is taken

over by the panchayats after commissioning.

5. The successful bidder shall be liable to make good the loss by replacing the

defective product during the warranty period for the entire system free of cost,

failing which TEDA would deduct the amount from the amount retained by

TEDA as per Payment terms (or) issue recovery and also the bidder will be

blacklisted.

6. The warranty will cover all the materials and goods involved in the installation

and commissioning of solar street lighting systems/ energisation of street lights

through SPV power by the successful Bidder under this contract irrespective of

the fact whether these have been manufactured by the Successful Bidder or not.

The decision in this regard by TEDA is final and binding on the successful

bidder.






09. PAYMENT TERMS: 1) All payments will be made in INR only. 2) No advance will be paid or no letter of credit will be issued. 3) Consolidated invoice will be automatically generated by the WOP software for

lots of 100 on clearance by the Third Party Inspection Agency & random super

checks by TEDA District Engineers

4) 90% payment will be released for each bill within 15 days from the date of

generation of invoice.

5) Balance 10% payment will be released on completion of 5 year comprehensive

maintenance period, to the satisfaction of TEDA (or) on submission of BG for

10% of the contract value/ Bill value excluding CMC charges, valid for the 5

year comprehensive maintenance period.

6) Annual Maintenance charges will be paid annually on successful completion of

maintenance work each year. AMC charges will be released only quarterly for

the installations completing more than a year. 7) The payment will be subject to fulfilment of Warranty/ Comprehensive

Maintenance obligations. 8) If the Duties and/or Taxes have been reduced retrospectively, the successful

bidder is liable to return the same. 9) The Successful Bidder will have full and exclusive liability for payment of all

Duties, Taxes and other statutory payments payable under any or all of the

Statutes/Laws/Acts etc now or hereafter imposed.

10. Product take back & Re-Cycling:

Proper decommissioning and recycling of SPV panels, Batteries & electronics

etc., are necessary to ensure that harmful materials are not released in to the

environment. Hence an undertaking from the successful bidder for product

take back after expiry of their life shall be submitted. It is mandatory for the

successful bidder to comply with batteries (Management and Handling) Rules

2001 of MOEF, as amended from time to time.

11. Force Majeure

Neither the Beneficiary/TEDA nor the Successful Bidder shall be liable

to the Other for any delay or failure in the performance of their respective

obligations due to causes or contingencies beyond their reasonable control






such as:

• Natural phenomena including but not limited to earthquakes, floods and

epidemics. • Acts of any Government authority, domestic or foreign including but not

limited to war declared or undeclared, priorities and quarantine

restrictions. • Accidents or disruptions including, but not limited to fire, explosions,

breakdown of essential machinery or equipment, power and water

storages. 12. The following documents shall be deemed to form and be read and constructed

as part of this Contract.

a) Technical Specifications

b) Tender Terms and Conditions

c) Amendments issued by TEDA for the Tender document

d) Corrigendum/Clarifications issued by TEDA for the Tender document

e) Detailed final offer of the Successful Bidder

f) Work Order(s) issued by TEDA from time to time

g) Correspondence made by TEDA to the successful Bidder from time to

time during the period of the contract.

Wherever the offer conditions furnished by the Successful Bidder are at

variance with conditions of this contract or conditions stipulated in the work

order, the latter shall prevail over the offer conditions furnished by the

Successful Bidder.

13. Waiver of any terms and conditions by TEDA / Beneficiary in writing shall not

have the effect of waiving or abandoning other terms and conditions of the

contract. 14. (a) Unless otherwise provided in the Contract, any notice, request, consent or

other communication given or required to be given hereunder shall be given by

mailing the same by registered mail, postage prepaid to TEDA at its registered

office

(b) Any notice to the Successful Bidder shall be deemed to be sufficiently

served, if given or left in writing at their usual or last known place of abode or

business.






15. Termination of Contract 15.1 Termination for default

a) TEDA may without prejudice to any other remedy for breach of contract,

by written notice of default with a notice period of seven days, sent to

the Successful Bidder, terminate the contract in whole or

part, (i) if the Successful Bidder fails to install and commission the street

lighting systems within the time period(s) specified in the Contract, or fails to

commission / energise as per the Installation Schedule or within any extension

thereof granted by TEDA; or (ii) if the Successful Bidder fails to perform any of

the obligation(s) under the contract; or (iii) if the Successful Bidder, in the

judgement of TEDA, has engaged in fraudulent and corrupt practices in

competing for or in executing the Contract.

b) In the event TEDA terminates the Contract in whole or in part, TEDA may

procure, upon terms and in such manner as it deems appropriate, the goods

and services similar to those tendered and the Successful Bidder shall be liable

to TEDA for any additional costs for these. However, the Successful Bidder

shall continue the performance of the contract to the extent not terminated

15.2 Termination for Insolvency

TEDA may at any time terminate the Contract by giving written notice with a

notice period of 7 days to the Successful Bidder, if the Successful Bidder

becomes bankrupt or otherwise insolvent. In this event, termination will be

without compensation to the Successful Bidder, provided that such

termination will not prejudice or affect any right of action or remedy that has

accrued or will accrue thereafter to TEDA.

15.3 Termination for Convenience

TEDA may, by written notice, with a notice period of seven days sent to the

Successful Bidder, may terminate the Contract, in whole or in part, at any time

for its convenience. The notice of termination shall specify that termination is

for TEDA‟s convenience, the extent to which performance of work under the

Contract is terminated, and the date upon which such termination becomes

effective. On termination, the successful Bidder is not entitled to any

compensation whatsoever. If the installation & commissioning is not effected as

specified in the work order, TEDA shall have the full authority to cancel the

order and to take any such action that will be deemed fit in the circumstances.

16. In case of failure by the Successful Bidder to commission the solar street

lighting systems within the period specified as per the schedule or in case of






installations made by them, not being of the stipulated quality and

specifications. TEDA shall have the power to reject any such installations.

17. In case of any dispute, the matter will be referred to a sole Arbitrator to be

appointed by the Chairman & Managing Director/Tamil Nadu Energy

Development Agency in accordance with the Arbitration and Conciliation Act

1996. The arbitration shall be held in Chennai, India and the language English

only.

18. Subject to the above, the Courts at Chennai alone only shall have jurisdiction

in the matter

In Witness whereof the parties hereto have signed on the day, month and year above

written in the presence of

For and on behalf of Tamil Nadu Energy Development Agency

For and on behalf of Successful Bidder

Agency

Witnesses Witnesses

1. 1.

2. 2.






FORMAT – 5

DRAFT UNDERTAKING IN LIEU OF E.M.D.

(To be furnished in non-judicial stamp paper of value not less than Rs.80/)

THIS DEED OF UNDERTAKING EXECUTED AT __________________ ON THIS THE

________________ DAYOF ________________________________ TWO THOUSAND AND

BY M/S._____________________________________________ a company registered

under companies Act 1956, having its registered office at

_________________ hereafter called “Tenderer” (which expression shall where the

context so admits mean and include their Agents, Representatives, Successors-in-

office and Assigns)

TO AND IN FAVOUR OF TAMIL NADU ENERGY DEVELOPMENT AGENCY having

its office at 68, College Road, EVK Sampath Maaligai, 5th Floor, Chennai – 600

006, herein called the “TEDA” (which expression shall where the context so admits

mean and include its successors in office and Assigns).

WHEREAS the tenderer is required to pay Earnest Money Deposit of Rs.________

for participation in the tender for supply and installation of ___________________in

terms of specification No. _________________________________

AND WHEREAS the tenderer is exempted from payment of EMD as per

______________________, subject to the tenderer executing an undertaking to the

value of Rs.___________ (Rupees _______________________________________only)

representing the amount equivalent to the amount of EMD specified to be paid to

TEDA in the event of non-fulfilment or breach of any of the conditions of the

tender by the Tenderer as mentioned hereunder.






AND WHEREAS in consideration of the acceptance by TEDA of the above

proposal, The tenderer has agreed to pay to TEDA the said amount of

Rs.______________ in the event of :-

i. Withdrawing his tender before the expiry of the validity period

ii. Withdrawing his tender after acceptance or fails to remit the Security

Deposit.

iii. Violating any of the conditions of the tender issued by the competent

authority.

NOW THE CONDITION OF THE above written undertaking is such that if

the tenderer shall duly and faithfully observe and perform the conditions specified

as above, then the above written undertaking shall be void, otherwise it shall

remain in full force.

The tenderer undertakes not to revoke this guarantee till the contract is completed

under the terms of contract.

The expression, ‘tenderer’ and ‘TEDA’ hereinafter before used shall include their

respective successors and assign in office.

IN WITNESS WHERE OF THIRU__________________________________________ acting

for and on behalf of the Tenderer has signed this deed on the day, month and year

herein before first mentioned.

SIGNATURE

NAME IN BLOCK LETTERS

SEAL OF THE COMPANY

In the presence of Witnesses

Signature

Name and Address

Signature

Name and Address






Annexure –1 - District wise Quantity

District Qty

Ariyalur 20

Cuddalore 90

Nagapattinam 80

Perambalur 20

Pudukkottai 60

Thanjavur 180

Tiruvarur 60

Kancheepuram 130

Thiruvallur 160

Total 800

Annexure –2 - EMD EXEMPTION

i) The Small Scale Industrial units located within the State and Registered with the Tamil Nadu Small Industries Development Corporation. ii) The Small Scale Industrial units located within the State and

Registered with National Small Industries Corporation (NSIC). iii) The SSI units holding Permanent Registration certificate from the District Industries Centres of Directorate of Industries and Commerce in respect of those items for which the Registration Certificate has been obtained. iv) Departments of the Government of Tamil Nadu. v) Undertakings and Corporations owned by Government of Tamil Nadu. vi) Labour Contract Co-operative Societies registered within Tamil Nadu. vii) Tiny Industries classified under SSI, registered with the State of Tamil Nadu, and Registration Certificate issued by Department of Industries and Commerce/Government of Tamil Nadu.

viii) Small Scale Industrial units located outside the State but registered with National Small Industries Corporation (NSIC) in respect of the items manufactured by them.

General Manager / TEDA

government of tamil nadu - tedateda.in/pdf/final 800 standalone tender doc.pdf · spv solar photo...

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