Good Morning

Community Library Name Role Expectations

Agenda

1 Public Library Service in Alberta

2 The Municipal Library Board

3 The Library Trustee

4 Funding

5 Effectiveness

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Divider: Option 2 This may be used as a main section divider Public Library Service in Alberta

Why libraries?

Public library history and values

1

Public library service in Alberta

1

Library service in AB: Library systems

2

Library service in AB: PLSB

Government of Alberta …

Ministry of Municipal Affairs … Public Library Services Branch

803 Standard Life Building Edmonton, Alberta

3

PLSB: Mandate and Activities

Grants Consultation and assistance

Legislation Training

Statistics 3

PLSB: Legislation

3

PLSB: The Library Network

4

PLSB: Tech Plan and Initiatives

5

Vision:

SEAMLESS ACCESS to library services for all Albertans,

delivered efficiently

“ONE CARD”

E-CONTENT

UNION CATALOGUE

ILL

FOUNDATION – the Alberta Library Network

Supernet, resource sharing, delivery, other network tools and resources

Divider: Option 2 This may be used as a main section divider The Municipal Library Board

The Library Board

Municipal Council

Library & Library Services

forms the …

which manages the

Under the rules of The Province …

for the Community

9

Role of municipal council

Municipal Council …

1) Establishes library board

2) Funds library service

3) Appoints (and removes) board members

4) Receives library bylaws from board

5) Receives library budget, approves municipal appropriation

(not library budget)

6) Approves financial reviewer

7) Receives reports from library board

8) Signatory to /member of library system

10

Role of library board

The Municipal Library Board…

GOVERNING board: “full management and control” A corporation

Creates bylaws and policies Accountable to public

Responsible for library service

Determines priorities and services to be provided

Finds funding for library services Requests municipal appropriation

Applies for provincial grants

Maintains budget, finances Responsible for building and staff

10

Municipal Library Board Challenges

Board recruitment

Managing staff Fundraising and finances

Municipal council Community expectations

Why libraries? Why library boards?

Local autonomy Citizen engagement

Library values Neutrality Nuance

Intellectual freedom

Municipal Library Board Benefits

11

Highlights for boards from the Libraries Act

Bylaws: rules the library can enforce

Public

admission to building

Public use of library

property

Borrowing of resources

Fees Fines

12

Highlights for boards from the Libraries Regulation

13

Policies define how the library does things

Confidentiality

Board and staff orientation / education

Finance Personnel

Library resources

Resource sharing

Print-disabled services

Loaning of resources

Hours of service

Facility use

14

Plans of Service define what the library provides the community

Entertainment

Literacy

Culture

Public space

Information

16

Strategic Planning for Results:

A path to a Plan of Service

17

Your thoughts on library services?

18

“Service Responses”

“Visit a Comfortable Space”

“Satisfy Curiosity”

“Create Young Readers”

“Stimulate Imagination” “Learn to Read and Write”

Why libraries?

Libraries deliver services that benefit their

communities.

Other legislation: Employment Standards,

OH&S, FOIP

20

Divider: Option 2 This may be used as a main section divider

The Library Trustee

Role of the trustee

21

HATS, HATS, HATS

21

Common law responsibilities of trustees

Awareness

Care & Attention

Confidentiality Board interests

Voting

Conflict of interest

22

Ethical obligations of library trustees

Want to serve

Support the board

Believe in libraries

22

Good trustees sing off the same songsheet

22

Divider: Option 2 This may be used as a main section divider Funding and Finances

Funding

Provincial government

Municipal council

Library

$ Other funding sources

23

Local appropriation

Local appropriation

Funds request (and budget)

23

2011 local appropriation by population

$15.86$12.58

$22.99$29.12

$26.34$22.66

$43.61$37.20

$34.73

$0$5

$10$15$20$25$30$35$40$45$50

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2010 “average” local appropriation within systems

$23.47

$18.56$20.63

$26

$16.33 $17.28

$23.27 $22.87

$0

$5

$10

$15

$20

$25

$30

24

Provincial operating grant for libraries

Operating grant

Grant application (+legal compliance)

25

Operating grant levels

= Min $2 per capita local appropriation

Under 600 population: $6540

provincial grant

= Min $2 per capita local appropriation

601-1200 population: $8350

provincial grant

= Min $2 per capita local appropriation

1201-3000 population: $16,350

provincial grant

= Per capita local appropriation

(min $2)

Over 3,000 population: Provincial grant

(max $5.45 per capita) X 1.575

25

2011 provincial funding Individual Library Grants:

Library System Grants:

Total Operating Grants:

$18.36 million

$7.34 million

$25.7 million

SuperNet:

APLEN:

TAL:

Interlibrary Loan:

Total Network Support:

$2.13million

$1.5 million

$0.25 million

$0.24 million

$4.12 million

$29 million+

(Plus provincial courier delivery) Plus misc. support of initiatives etc.)

Grand Total provincial funding:

26

Funding proportions

74%

12%

5%

9%

Local Appropriation Provincial Operating GrantOther Government Income Other Income

27

Other potential funding sources

Fees and Fines

Alberta Lotteries grants

Fundraising & Private donations

Other grants

28

Divider: Option 2 This may be used as a main section divider Effectiveness

Advocacy

Communicating Believing

Seeing

Planning

Imagining

Connecting

Lobbying

Listening Selling

Convincing

Educating

29

Governance

“Noses in, fingers out.”

30

Planning and evaluation

Measurement

Evaluation

Planning

Implementation & Operation

30

Not into planning? Here’s the alternative

Coasting

CRISIS

PANIC

REACTION

30

Board and manager – a key relationship

Governance -- Management -- Operations

Library Manager

Staff

Needs assessment Service delivery

Community relations Customer service

Budget development Budget administration

Large purchasing Small purchasing

Strategic / service planning Day-to-day operations

Evaluation and monitoring

Board

31

Board and Trustee self-evaluation

Next steps?

USB drive

Divider: Option 2 This may be used as a main section divider

Thank you for your time and participation, and for being a library trustee.

www.albertalibraries.ca