good afternoon. name is sean mcspaden. i serve as oregon’s deppyuty pacific nw... ·...

Good afternoon. My Name is Sean McSpaden. I serve as Oregon’s Deputy y p g p yState Chief Information Officer and as the Chair for the Virtual USA Pacific NW Pilot’s Technical Working Group.

On behalf of Oregon’s Adjutant General – Major General Raymond Rees, Oregon Emergency Management Director – Brigadier General Mike Caldwell g g y g gand the PNW Pilot Member States it’s a pleasure to be with you all this afternoon to give you an overview of our collective progress over the past 9 months..

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For the Pacific Northwest Regional Pilot states – involving Alaska, Idaho, g gMontana, Oregon, and Washington ‐ our journey began in September 2009 in Tacoma, Washington.

At the kickoff meeting, the Adjutant General’s of the pilot states agreed to create a Pilot Demonstration within a year – focused on a Severe Winter Storm Scenario. Although an exact date hasn’t yet been set, our current

f h d btarget for the demonstration is October 2010


Moving from left to right on the chart….g g

From October to December 2009 – we focused on holding initial stakeholder awareness meetings in each of the pilot states, on identification of data requirements, available datasets and current capabilities, and on the formation of state and regional working groups.

From January through July 2010, we’ve been focused on confirming y g y gstakeholder requirements, working with the vUSA Pilot Implementation teams on site visits to complete our requirements workbooks, and finally on building common operating picture prototypes in each of the states.

In addition to our system development and deployment efforts, the pilot member states are actively exploring funding and resource strategies to

i i h k ill i h h h d fsustain our progress over time. That work will continue through the end of the year and beyond.

Finally….in October 2010, we intend to conduct our pilot demonstration and confirm the partners’ intent to support continuation of the pilot into subsequent phases.

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The purpose of this slide is to give you a slightly different, more conceptual view of the PNW pilot and the methodology we are using to complete our work.

Each of the five states have substantially completed Phases 1 and 2 of the Pilot Implementation Process

Initial Planning and Stakeholder Engagement

Requirements Gathering (Work Books and Workshops)

Alaska is nearing completion of Phase 2 Requirements GatheringAlaska is nearing completion of Phase 2 Requirements Gathering

Idaho is in the process of evaluating its current viewer – Mapper Pro to determine whether it or an alternative viewer will best meet their needs. In addition, Idaho is focused on engaging county, city and tribal emergency services providers and on developing analytical tools to support notification of changing threat conditions in the future.

Montana has just purchased WebEOC and soon will be implementing Mapper Pro.

Oregon has progressed through Phase 4 Technical Implementation and will complete Phase 5 Test and Evaluation on our prototype (Virtual Emergency Network of Multnomah ‐VENOM) throughout the month of August 2010.

Washington has an operational system (Washington Information Sharing Environment ‐WISE) in place and is working through Phase 6 Implementation and Sustainability to refine WISE between now and the pilot demonstration in October 2010.


In regard to Next Steps we recently held a Regional Plenary session on July 27, g p y g y y2010 at Camp Murray Washington. The purpose of the meeting was to bring together the PNW states to:

•Discuss/demonstrate progress to date within states and across the region

• Identify/define path forward to achieve the regional pilot objectives y p g p jwe set for ourselves in September 2009.

Meanwhile the Technical and Operations Working Groups are conducting virtual meetings to work on governance & information sharing requirements


Over the past month or two the PNW states have been working to complete the PNW Pilot Memorandum of Agreement (modeled after the MOA developed by the Southeast ROPP).

A near final draft has been completed and is now being circulated across the five PNW states for final review and comment.

In parallel, the Technical Working Group has completed its work on the MOA Appendix including

‐ File Formats

‐ Metadata

‐ Common Information Needs (i.e. Datasets the Pilot members will share)

In the future the Technical Working Group will focus on

‐ Symbology; AND

‐ Security – ensure appropriate level of secure access to data

On the next few slides I’ve provided an overview of the progress the Technical Working Group has made on each of those items. In the interest of time, I won’t go through each of the slides in detail but instead will leave them for your review after the session.



Each of the member states agreed to provide data in these categories to the extent they are available and can be shared. This list of data categories/data sets is expected to expand over time.


Work on this topic is expected to pick up again in the months of September and October with the goal of reaching consensus with the five PNW pilot states on a common symbology palette for use in the pilot demonstration and beyond.

To paraphrase the saying “a picture (in this case a map and the common p p y g p ( poperating picture it helps create) is worth a thousand words”.

These are some high level screen shots of Oregon’s Phase I Prototype – Virtual Emergency Network of Multnomah ‐ that we are developing in partnership with Multnomah County (Oregon’s largest county that includes the city of y g g y yPortland).


This is an important slide for us because it demonstrates the collaborative information sharing that is already taking place. Through partnership with the state of Washington we are now able to see Department of Transportation road cameras from Oregon’s southern border with California to Washington’s northern boarder with Canada and all along our shared eastern border with Idaho.

This slide depicts the locational view of National Guard Assets within the SmartChain System/Viewer.

This slide depicts the location of a subset of those assets currently located in the Portland, Oregon Area.

On August 3rd 2010 in Portland Oregon, the Oregon National Guard showcased a five (5) state pilot (AK, WA, OR, ID, and MT) in Automated Identification Technology focusing on a live demonstration of 2,300 Radio Frequency Identification (RFID) tagged pieces of equipment for Domestic Operations Use (CDU 342 list). Equipment was tracked traveling in and around Alaska, Oregon, and Washington. Washington and Oregon displayed their portable Logistic Operations Centers (LOCs) (BCS3, TCAIMS, PDK, MTS, VSAT) with live feeds into the Ballroom. Idaho and Montana were connected and used VOIP through VSAT Workshop participants were able to compare technologies in a liveVOIP through VSAT. Workshop participants were able to compare technologies in a live Logistic Common Operating Picture (LCOP) and for the first time integrate Military LOG ENABLERS with Defense Knowledge Online (DCO), Multnomah County VENOM and Department of Homeland Security Virtual USA technologies.

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The importance of the partnership and data sharing with the National Guard and other efforts like it is grounded in the fact that disasters and the required emergency response that follows them simply don’t confine themselves to neatly to a single jurisdictional boundary.

The flooded river will flow wherever it wants to flow, so to speak.

If we can demonstrate this kind of information sharing capability within Oregon between the military and civilian authorities, we can surely do it as a region. If we can do it as a region…. We can in fact establish a Virtual information sharing capability for the nation.

These screen shots provide a view of River Gauges and a Wildland Fire Data Service from the National Interagency Fire Center that locates Large Fires nationally.

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These are some high level screen shots of the state of Washington’s g gInformation Sharing Environment (WISE) System.


This slide is meant to show the tools menu that exists within the state of Washington’s Information Sharing Environment (WISE) System. Although the content will vary, a similar menu structure is available within any of the ESRI/Adobe Flex based Viewers that may currently be deployed across the country.

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The PNW Pilot states are faced within a number of challenges.

Currently, the Pacific Northwest region does not have a regional capability to seamlessly share real‐time, or even static, information. The five states within the region have varying levels of capabilities, and they face various unique challenges.

In part those challenges stem from a sprawling geography and a dispersed population In some of the pilot states the people processes systems andpopulation. In some of the pilot states, the people, processes, systems and data are simply not yet in place to enable information sharing across their state or the region…. Although that is changing rapidly through this PNW pilot.

From the beginning, each of the pilot states have expressed concerns regarding the current lack of dedicated resources and the need to establish sustainable funding and support beyond the pilot Those concerns are mostsustainable funding and support beyond the pilot. Those concerns are most definitely still present today.

Finally, in the Pacific NW the traits of independence, autonomy, and self‐reliance run deep. Building effective and sustainable Governance across the five states will be a challenge….. BUT … we are making progress toward that end.


At the end of the day, our primary goal within the PNW pilot is to ensure that y p y g pa common operating picture for emergency management and response exists within each of the pilot member states.

Through partnership with the Virtual USA team and use of the Generation 3 Prototype we will then demonstrate the ability to share and view information from other states within our own visualization platforms, thereby creating a

l f h f hcommon operating picture or Virtual Information Sharing Environment for the entire Pacific NW Region (which includes portions of the Pacific Ocean and over 1 Million Square miles of land).

This is a screenshot of the Virtual USA Generation II Prototype – information sharing environment that the Virtual USA team established for the Southeast Region partner states. It is essentially an information library, a reference site where partners can go to become aware of datasets that are available for use.

This environment allows the contributing organization to decide what it wants to share, with whom, and under what conditions.

The Generation II Prototype includes a viewer capability to allow an organization to see or visualize a data set they are considering to access for use within their own common operating picture /viewer. Currently, the Gen II prototype makes the google viewer available. Soon ESRI and Bing Maps viewers will also be available within the environment.

Virtual USA shared information being viewed in a free copy of Google Earth and a free download of the ESRI Flex viewer.

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In January 2010, I had the opportunity to participate in the Southeast y pp y p pRegional Operating Platform Pilot Lessons Learned session in Orlando.

At the session, the partners all agreed that they had in fact demonstrated the Technical capability to share a variety of information across the region. That said, the group pointed out that they had some work to do if they ever hoped g p p y y pto “operationalize” the system for regional use in times of disaster. Much work on data standards and standard operating procedures would be required to take the existing regional capability to the next level.

Nov 4, 2009 ROPP interoperability demonstration views.

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This is a Virtual Louisiana screenshot showing information being received from numerous sources, including Alabama and Florida. This collaboration was made possible by the relationships formed through the Virtual USA ROPP program.

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The Southeast was then able to extend that information sharing capability beyond public sector entities by sharing data and a common operating picture/view with British Petroleum and other public and private sector partners during the Gulf Oil Spill response effort. This screenshot shows that common operating picture made possible through Florida’s ESRI Flex Viewer – Gator.

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If we aren’t careful we could lose sight of our ultimate objective…at the end of the day the capability we are trying to build has to have the responder’s needs in mind!

It’s about preparing our west coast communities and emergency responders for large scale disasters like a Tsunami that could result from an earthquake off the coast of Alaska.

It’s about ensuring that emergency managers across the region have the information they need to plan for and recover from catastrophic disasters like the great earthquake we know will come at us all in the not too distant future.

It’s about the Fire and Rescue teams and FEMA staff and volunteers that respond in time of severe flooding.

It’s about the hotshots and fire crews who respond to wildfires in our state and national forests.

It’s about the Hazardous Materials Response teams who clean up our roads and the environment and keep us safe from exposure to chemicals and other hazardous substances.

It’s about the transportation and utility crews who work to clear the roads and restore power during severe winter storms.

It’s about the Public Safety Answering Point Dispatchers & the police, fire and EMS professionals they support 24x7 each and every day of the year.

As long as we keep the needs of the practitioners at the forefront of everything we do… the Pacific NW Pilot will be a success. If we focus only on technology, on GIS viewers and data….we’ll fail. It’s just that simple.

At its core, the Framework Implementation Team (FIT) works to assemble statewide d d h hdatasets and share them.

Framework forms the data backbone of GIS

Oregon's FIT is closely aligned with the National Spatial Data Infrastructure initiative

Oregon’s FIT is focused on the development and stewardship of the seven (7) national GIS Framework Themes and seven (7) commonly needed Oregon data themes

To date, more than 350 people across all levels of government have served on Oregon’s 14 Framework Implementation Teams.

Each FIT is tasked with the creation of an implementation plan for the development of datasets and standards for each Framework Theme.

Importantly, a data steward has been identified for each of the 14 Framework Themes. 20 + GIS Data Standards developed to date

Over the past 10 years, many across the GIS Community have worked long and hard to mature this processmature this process.

In March 2009, we held our 11th Standards Forum. To date, the FIT process and these standards forums have produced over 20 GIS Data standards and enable reliable and sustainable access to over 100 data sets via Oregon’s spatial data library website.

All of this work is available for our collective use.

DAS Geospatial Enterprise Office (GEO) worked in partnership with Oregon State University Libraries and the Institute for Natural Resources to develop a more robust and functional Oregon Spatial Data Library.

The site provides a searchable data access tool for all statewide “framework” data available for Oregon.

The Oregon Hazards Data is the currently featured Framework Theme.

Statewide Aerial Imagery

1996, 1999, 2005 Digital Orthoimagery

Available in various projections through the Oregon Imagery Explorer

2005 Imagery available for viewing, streaming or clip/zip/ship download

2009 Digital Orthoimagery

http://www.oregon.gov/DAS/EISPD/GEO/fit/orthoimagery/OrthoFrame.shtml

Acquiring imagery in partnership with US Department of Agriculture National Agricultural Imagery Program (NAIP)

Flight lines for Oregon were completed as of August 3, 2009

Imagery mosaics for most Oregon counties have been delivered

Imagery processing underway

1 meter – Federal Agencies

½ meter – State and local governments

true color and color infrared in Oregon Lambert custom projection, as well as UTM and State Plane.

Imagery is being delivered and loaded into the Oregon imagery explorer g y g g g y pthroughout the summer of 2010

Key to the development of a common operating picture for Oregon and the Pacific NW Pilot group of states will be access to each state’s road cameras.

We are working in partnership with Oregon’s Department of Transportation now to ensure that real time access to Oregon’s road cameras (static view and streaming video – where available) is a built in – ground floor capability as we move forward with the pilot over the coming weeks and months.

Taxlot data on a county by county basis is available for viewing and download.

This is a desktop based system that was developed in partnership with the Department of Environmental Quality, the Oregon State Fire Marshall, the Department of Human Services – Public Health Division, Portland State University and the DAS Geospatial Enterprise Office. They system is meant to be taken in the field and does not rely on the internet for access to data. Instead, relevant datasets are cached and available for use in the field.

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The Oregon Hazards Reporter is a web‐based reporting tool that allows users to access Oregon hazards data from multiple state and federal agencies and report on known hazards for specific areas of interest.

The tool includes the ability to visualize and generate reports of known hazards for tax lots, addresses, or other user defined areas.

That concludes my briefing on the Virtual USA Pacific NW Pilot.

Thank you for allowing me to be here with you at the 2010 OAGITM Conference.

good afternoon. name is sean mcspaden. i serve as oregon’s deppyuty pacific nw... ·...

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