glen innes severn council meeting 25 september 2014...mr hansford advised that there has been no...

Glen Innes Severn Council Meeting

25 SEPTEMBER 2014

Glen Innes Severn Council – Open Ordinary Meeting – 25 September 2014

GLEN INNES SEVERN COUNCIL

OPEN ORDINARY MEETING OF COUNCIL

MINUTES

From the meeting held at the Glen Innes Severn Learning Centre,

William Gardner Conference Room on

THURSDAY, 25 SEPTEMBER 2014 AT 5.15 PM

Table of Contents

1 ACKNOWLEDGEMENT TO COUNTRY ................................................................. 7

2 OPENING BY MINISTER FROM THE FRATERNAL ............................................. 7

3 APOLOGIES ........................................................................................................... 7

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS ...................................................................................... 7

5 MINUTES OF PREVIOUS ORDINARY MEETING HELD ON 28 AUGUST 2014 TO BE CONFIRMED............................................................................................... 8

1. 09/14 RESOLUTION .................................................................................. 8

6 MAYORAL MINUTE ............................................................................................... 8

7 NOTICE OF MOTIONS ........................................................................................... 8

8 NOTICE OF MOTION OF RESCISSION ................................................................ 8

9 REPORTS ............................................................................................................... 8

9.1 Governance: Election of Mayor and Deputy Mayor: Election Procedures .................................................................................................... 8

2. 09/14 RESOLUTION .................................................................................. 9

9.2 Governance: Elections: Election of Mayor – 2014/2015 Mayoral Term .. 9 3. 09/14 RESOLUTION .................................................................................. 9

9.3 Governance: Elections: Election of a Deputy Mayor – 2014/2015 Mayoral Term ................................................................................................ 9 4. 09/14 RESOLUTION ................................................................................ 10


9.4 Governance: Policy – Review of the Annual Fee for Deputy Mayor Policy ........................................................................................................... 10

5. 09/14 RESOLUTION ................................................................................ 10

9.5 Governance: Council Meetings: Fixing of Dates: 2014/2015; and Review of Ordinary Council Meetings Fixing of Date and Time of Meeting Policy ............................................................................................. 10 6. 09/14 RESOLUTION ................................................................................ 10

9.6 Governance: Meetings: Council and Committees of Council: Council Delegates: September 2014 ...................................................................... 11 7. 09/14 RESOLUTION ................................................................................ 11

9.7 Governance: New Direction for Local Government: NSW Government’s “Fit for the Future” Reform Package ......................................................... 16 8. 09/14 RESOLUTION ................................................................................ 16

9.8 Governance: Councillor Training: Councillor Professional Development Program Calendar July to December 2014 ........................ 17 9. 09/14 RESOLUTION ................................................................................ 17

9.9 Governance: Policy: Payment of Expenses and Provisions of Facilities to the Mayor and Councillors .................................................................... 17 10. 09/14 RESOLUTION .............................................................................. 17

9.10 Financial Management: Requests for Donations: Community Donations 2014/15 ...................................................................................... 17 11. 09/14 RESOLUTION .............................................................................. 18

9.11 Governance: Committees of Council: Pinkett Recreation Reserve Management Committee – Election of Committee ................................... 20 12. 09/14 RESOLUTION .............................................................................. 20

9.12 Corporate Management: Policy Register – Glen Innes Severn Council – Corporate Uniform Policy .......................................................................... 20 13. 09/14 RESOLUTION .............................................................................. 20

9.13 Financial Management: Finance Report – August 2014 ......................... 21 14. 09/14 RESOLUTION .............................................................................. 21

9.14 Rates and Valuations: Reporting – Rates and Charges Collections August 2014 ................................................................................................ 21 15. 09/14 RESOLUTION .............................................................................. 21

9.15 Corporate Management: Policy Register: Glen Innes Severn Council Sun Smart and Personal Protective Equipment Policy and Procedures 22 16. 09/14 RESOLUTION .............................................................................. 22

9.16 Work Health and Safety: General: Workplace Injury Management Report – August 2014 ................................................................................. 22 17. 09/14 RESOLUTION .............................................................................. 22


9.17 Community Services Reporting: Reporting – Glen Innes Severn Learning Centre’s Annual Report 2013-14 ................................................ 22 18. 09/14 RESOLUTION .............................................................................. 22

9.18 Community Services Reporting: Reporting – Library/Learning Centre Report – August 2014 ................................................................................. 23

19. 09/14 RESOLUTION .............................................................................. 23

9.19 Corporate and Community Services: Reporting: July and August 201423 20. 09/14 RESOLUTION .............................................................................. 23

9.20 Economic Development: Tourism Infrastructure: Rail Trail Project .... 23 21. 09/14 RESOLUTION .............................................................................. 23

9.21 Events: Australian Celtic Festival: Changes, and Fees and Charges for 2015 .............................................................................................................. 24 22. 09/14 RESOLUTION .............................................................................. 24

9.22 Economic Development: Flying School: Use of Glen Innes Airport –Australia Asia Flight Training Pty Ltd ....................................................... 26 23. 09/14 RESOLUTION .............................................................................. 26

9.23 Development and Building Controls: Guidelines: Draft Development Control Plan ................................................................................................ 26 24. 09/14 RESOLUTION .............................................................................. 27

9.24 Governance: Committees of Council: Australian Standing Stones Management Board: Election of New Committee ................................... 27 25. 09/14 RESOLUTION .............................................................................. 27

9.25 Environmental Management: Planning: Smoke-Free Outdoor Environment Policy .................................................................................... 28 26. 09/14 RESOLUTION .............................................................................. 28

9.26 Water Supply: Supply and Distribution: Restart NSW Funding Deed – Glen Innes Off Stream Storage .................................................................. 28 27. 09/14 RESOLUTION .............................................................................. 29

9.27 Department of Development, Regulatory and Sustainability Services: Monthly Reporting – August 2014 ............................................................. 29

28. 09/14 RESOLUTION .............................................................................. 29

9.28 Roads: Reports – National Local Roads and Transport Congress: 12 – 14 November 2014: Tamworth .................................................................. 29 29. 09/14 RESOLUTION .............................................................................. 29

9.29 Corporate Management: CBD Revitalisation ........................................... 30 30. 09/14 RESOLUTION .............................................................................. 30

9.30 Council Properties: Swim Centre: Reports: Toddlers’ Pool Update ... 30 31. 09/14 RESOLUTION .............................................................................. 30


9.31 Governance: Committees of Council – Rural and Urban Roads Committee – Election of New Committee Member ................................... 31

32. 09/14 RESOLUTION .............................................................................. 31

9.32 Department of Infrastructure Services: Monthly Reporting - August 2014 .............................................................................................................. 31

33. 09/14 RESOLUTION .............................................................................. 31

10 CORRESPONDENCE, MINUTES, PRESS RELEASES ...................................... 31

10.1 Correspondence and Press Releases ....................................................... 31 34. 09/14 RESOLUTION .............................................................................. 31

10.2 Minutes of Committee Meetings for Information...................................... 32

35. 09/14 RESOLUTION .............................................................................. 32

10.3 Minutes of Community Committees for Information ............................... 32 36. 09/14 RESOLUTION .............................................................................. 32

10.4 Minutes of Other Organisations for Information ...................................... 32 37. 09/14 RESOLUTION .............................................................................. 32

11 REPORTS FROM DELEGATES .......................................................................... 32 38. 09/14 RESOLUTION .............................................................................. 33

12 REPORTS FROM COMMITTEES ........................................................................ 33

13 ITEMS OF AN URGENT NATURE ....................................................................... 33

14 CLOSED COUNCIL REPORTS ............................................................................ 33 39. 09/14 RESOLUTION .............................................................................. 33

14.1 Financial Management: Sale of Council Properties: “Highwoods” ....... 34 40. 09/14 RESOLUTION .............................................................................. 34

14.2 Corporate Management: Contracts for Senior Staff ............................... 34 41. 09/14 RESOLUTION .............................................................................. 34

14.3 Corporate Management: Performance Management: General Manager ....................................................................................................... 35 42. 09/14 RESOLUTION .............................................................................. 35

14.4 Corporate Management: Renewal of Contract: General Manager ........ 35 43. 09/14 RESOLUTION .............................................................................. 35 44. 09/14 RESOLUTION .............................................................................. 36 45. 09/14 RESOLUTION .............................................................................. 36


COMMUNITY CONSULTATION (4.52pm):

Mr David Jones gave a presentation to Council regarding the proposal by YPR (Aust) Pty Ltd to regenerate and expand the existing northern NSW Port of Yamba and the construction of the Pacific West Railway freight corridor to link Port Yamba with the intended inland rail route between Melbourne and Brisbane at Moree in North West NSW. The commencement date for initial operations is expected to be mid 2018 with the completion date of the overall Yamba Port and Rail development envisaged by 2023.

The proposal includes the following stages:

o Stage 1: entails the regeneration and expansion of the existing Port of Yamba;

o Stage 2: proposes the development of a new rail freight corridor to link Port Yamba with the intended inland inter-capital rail route between Melbourne and Brisbane;

o Stage 3: includes and makes provision for major upgrades to strategic sections of the existing NSW regional country railway network including the New England line.

Mr Jones advised that he is expecting a major announcement regarding this project before the end of the year, and requested Council to consider providing a letter of support for the project.

Mr Neil Hansford, Glen Innes Regional Airport Pty Ltd addressed Council regarding Report number 9.22 Economic Development: Flying School: Use of Glen Innes Airport – Australia Asia Flight Training Pty Ltd. Mr Hansford advised that surveyors are currently doing new levels at the airport. He advised that $400,000 has been committed for designs, that the architect’s documents will be available in the first week in October, and the Construction Certificate is to be submitted to Council (as the certifying body) by 19 December.

Mr Hansford advised that there has been no cost to Council and that Australia Asia Flight Training Pty Ltd (AAFT) has absorbed all costs relating to the maintenance of the airport, saving ratepayers an estimated $6 million over 30 years. Further, AAFT has paid the cost of all of the legal fees, and the costs of infrastructure works has been met by grants from the State and Commonwealth Governments.

Mr Hansford explained that the delay in the project was a result of the Civil Aviation Safety Authority (CASA) transfer, and the additional requirements placed on the airport following the transfer. This has required expenditure of between $200,000 and $300,000.

Mr Hansford reiterated that the number of students and the number of full time equivalent positions for the flight school are the same as was initially communicated to the community, and advised that it is the biggest project in regional NSW.

Mr Hansford conveyed his appreciation to Council and stated that it is a pleasure working with Council and requested that Council favourably consider the recommendation to vary Special Condition 4 of the Sale of Contract by extending the period of twelve (12) months to a fixed date, being 15 April 2015.


PRESENT: Cr Colin Price (Mayor), Cr Dianne Newman (Deputy Mayor), Cr James Graham, Cr Andrew Parsons, Cr Graeme Quinn, Cr Mick Scherf, and Cr Malcolm Schumacher. IN ATTENDANCE: Mr. Hein Basson (General Manager), Mr Keith Appleby (Acting Director of Infrastructure Services), Mr Graham Price (Director of Development, Regulatory and Sustainability Services), Mrs Anna Watt (Director of Corporate and Community Services) and Mrs Debbie Duffell (Minute Taker). OPENED: 5.31pm

1 ACKNOWLEDGEMENT TO COUNTRY The Mayor read the following “Acknowledgement to Country”: “I acknowledge the Ngoorabul people as the traditional custodians of our land. I give respect to past and present Elders and extend that respect to other Aboriginals present. I also recognise the role of our early setters, Celtic and Anglo, in shaping the community that we have become.”

2 OPENING BY MINISTER FROM THE FRATERNAL

Pastor Lance Jackson opened the Meeting with a prayer.

3 APOLOGIES

No apologies were given, as all Councillors were in attendance.

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS

Councillor Graeme Quinn declared an insignificant conflict of interest with regards to Item 9.10 “Financial Management: Requests for Donations: Community Donations 2014/15” as he is a member of the Glen Innes Arts Council Inc., Glen Innes Masonic Lodge, and the Glencoe Community Group. However, he indicated that he will remain in the room, partake in the discussions and vote on this item. Councillor Colin Price declared an insignificant conflict of interest with regards to Item 9.10 “Financial Management: Requests for Donations: Community Donations 2014/15” as he is a member of the Glen Innes Showground Trust. However, he indicated that he will remain in the room, partake in the discussions and vote on this item.


Councillor Malcolm Schumacher declared an insignificant conflict of interest with regards to Item 9.10 “Financial Management: Requests for Donations: Community Donations 2014/15” as he is the Council delegate to the Emmaville War Memorial Hall Committee. However, he indicated that he will remain in the room, partake in the discussions and vote on this item. Councillor Michael Scherf declared an insignificant conflict of interest with regards to Item 9.10 “Financial Management: Requests for Donations: Community Donations 2014/15” as he is a member of the Emmaville Community Trust. However, he indicated that he will remain in the room, partake in the discussions and vote on this item.

5 MINUTES OF PREVIOUS ORDINARY MEETING HELD ON 28 AUGUST 2014 TO BE CONFIRMED

Moved: Cr J Graham Seconded: Cr D Newman 1. 09/14 RESOLUTION That the Minutes of the Ordinary Meeting of the Council held on 28 August 2014, copies of which were circulated, be taken as read and confirmed as a correct record of the proceedings of the Meeting. CARRIED

6 MAYORAL MINUTE There were no Mayoral Minutes.

7 NOTICE OF MOTIONS There were no notices of motions received.

8 NOTICE OF MOTION OF RESCISSION There were no notices of motions of rescission received.

9 REPORTS

9.1 Governance: Election of Mayor and Deputy Mayor: Election Procedures

REPORT FROM: GENERAL MANAGER Author: Hein Basson – General Manager


Moved: Cr Scherf Seconded: Cr Graham 2. 09/14 RESOLUTION 1. That Council resolves to continue the practice of electing a Deputy Mayor annually

in September, in conjunction with the Mayoral election.

2. That Council resolves to use the ordinary ballot method for the election of the Mayor and Deputy Mayor.

CARRIED

9.2 Governance: Elections: Election of Mayor – 2014/2015 Mayoral Term

REPORT FROM: GENERAL MANAGER Author: Hein Basson – General Manager The General Manager acted as returning officer for the Mayoral election. The General Manager advised that he had only received one (1) nomination form, duly completed, for the position of Mayor, nominating Councillor Colin Price. Moved: Cr Scherf Seconded: Cr Parsons 3. 09/14 RESOLUTION That Council elects Councillor Colin Price as Mayor for the 2014/2015 Mayoral Term.

CARRIED

9.3 Governance: Elections: Election of a Deputy Mayor – 2014/2015 Mayoral Term

REPORT FROM: GENERAL MANAGER Author: Hein Basson – General Manager The General Manager again acted as returning officer for the Deputy Mayoral election. The General Manager advised that he had received two (2) nomination forms, both duly completed, for the position of Deputy Mayor, nominating Councillor Graeme Quinn and Councillor Dianne Newman. Moved: Cr Price Seconded: Cr Quinn That Council elects Councillor Graeme Quinn as Deputy Mayor for the 2014/15 Mayoral Term. Moved: Cr Price Seconded: Cr Scherf That Council elects Councillor Dianne Newman as Deputy Mayor for the 2014/15 Mayoral Term.


A ballot was conducted with votes cast by all Councillors. Councillor Newman received four (4) votes and Councillor Quinn received three (3) votes. Moved: Cr Price Seconded: Cr Scherf 4. 09/14 RESOLUTION That Council elects Councillor Dianne Newman as Deputy Mayor for the 2014/2015 Mayoral Term. CARRIED

9.4 Governance: Policy – Review of the Annual Fee for Deputy Mayor Policy

REPORT FROM: GENERAL MANAGER Author: Debbie Duffell - Executive Assistant Moved: Cr Parsons Seconded: Cr Graham 5. 09/14 RESOLUTION 1. That Council adopts the “Annual Fee for Deputy Mayor Policy”, attached as

Annexure A to the Business Paper.

2. That the Executive Assistant informs relevant Finance staff regarding the changes to this policy.

CARRIED

9.5 Governance: Council Meetings: Fixing of Dates: 2014/2015; and Review of Ordinary Council Meetings Fixing of Date and Time of Meeting Policy

REPORT FROM: GENERAL MANAGER Authors: Hein Basson – General Manager Debbie Duffell – Executive Assistant Moved: Cr Graham Seconded: Cr Parsons 6. 09/14 RESOLUTION 1. That Council fixes dates and times for the 2014/2015 Ordinary Council Meetings

as follows:


Date

Location Time

23 October 2014 Learning Centre 5.15pm

27 November 2014 Learning Centre 5.15pm

18 December 2014 Learning Centre 5.15pm

26 February 2015 Learning Centre 5.15pm

26 March 2015 Learning Centre 5.15pm

23 April 2015 Learning Centre 5.15pm

28 May 2015 Learning Centre 5.15pm

25 June 2015 Learning Centre 5.15pm

23 July 2015 Learning Centre 5.15pm

27 August 2015 Learning Centre 5.15pm

24 September 2015 Learning Centre 5.15pm

2. That Council adopts the Ordinary Council Meetings Fixing of Date and Time of Meetings Policy, attached as Annexure B to the Business Paper.

3. That the Executive Assistant communicates the Ordinary Council Meetings Fixing of Date and Time of Meetings Policy, and the dates of Council Meetings to staff, and arranges for the Communications / Media Officer to advertise the times and dates of future meetings as listed in point one (1) above on Council’s website and in the Connecting with your Council column in the Glen Innes Examiner.

CARRIED

9.6 Governance: Meetings: Council and Committees of Council: Council Delegates: September 2014

REPORT FROM: GENERAL MANAGER Author: Debbie Duffell – Executive Assistant Moved: Cr Parsons Seconded: Cr Graham 7. 09/14 RESOLUTION 1. That Council nominates Councillors and staff as Council’s Delegates to the

Committees for the 2014/2015 Mayoral Terms as shown on the list below:


Sect

355 ()

Role Name of Committee Council Representatives 2014/2015 Strategic

Priority

Strategic

Objective

a Council exercises its functions through all means

By the council by means of the councillors or employees, by its agents or contractors, by financial provision, by the provision of goods, equipment, services, amenities or facilities or by any other means

Councillor / Staff Committees of Council

b Asset Mgt Glen Innes Saleyard Management Committee Cr Scherf, Cr Schumacher, Cr Price, Cr Graham, DDRSS, Saleyard Manager.

H 7,8

b Governance Annual Donations Review Committee

Mayor, Deputy Mayor, Councillor on 12-month rotation, currently Cr Graham, DCCS. Meets in August each year.

H 7,8

b Governance Code of Conduct Review Committee Monica Kelly, Kath Roach, Linda Pettersen, Emma Broomfield, Belinda Nolan, Shane White, Michael Symons, Alan Delaney, Andrew Hedges, Greg Wright.

H 2

b Governance General Manager’s Appraisal Committee

Mayor, Deputy Mayor, Councillor nominated by Council, currently Cr Parsons, Councillor nominated by GM. Facilitated by LG NSW.

H 1-10

b Governance General Manager Recruitment Committee All Councillors invited. H 1-10

b Governance Integrated Planning and Reporting Framework Committee

All Councillors, GM, all Directors. H 1-10

b Governance Significant Development Proposals Committee GM, Mayor, Dep Mayor, DDRSS, DIS. H 6,8

Community Committees of Council

c Advisory Aboriginal Consultative Committee Mayor, Cr Parsons, DCCS, Case Manager(s). H 8

c Advisory Australian Standing Stones Management Board Mayor, GM, DDRSS. M 8

c Advisory Community Access Committee Cr Price, Cr Quinn, DIS or delegate, MCS. M 8

c Advisory Glen Innes/Severn Youth Group 2 Councillor nominees: Cr Schumacher, Cr Graham, MCS. L 8

c Advisory Library Committee (Managed under Section 11 of the Libraries Act)

Cr Quinn (with Cr Price as alternate), DCCS, MLLC. H 8

c Advisory Open Spaces Committee Mayor, 3 Councillor nominees: Cr Schumacher, Cr Newman, Cr Graham (with Cr Parsons as alternate), GM, DIS, ROSC.

M 6,8


c Advisory Rural and Urban Roads Committee Mayor, all Councillors, GM, DIS, MTS, MID, Infrastructure Staff nominated by DIS.

H 3

c Advisory Sunset Committee (to finalise the public art component for the CBD)

Mayor, Cr Graham, Cr Parsons, Council staff representatives as required.

H 6,8,9

c Asset Mgt Dundee Reserve Trust Committee (Looks after hall and sports grounds)

Cr Scherf. L 9

c Asset Mgt Emmaville Mining Museum Committee Cr Scherf, DCCS. M 9

c Asset Mgt Emmaville War Memorial Hall Committee Cr Schumacher, MCS and/or MLLC. L 9

c Asset Mgmt Glencoe Hall Committee Cr Quinn. L 9

c Asset Mgt Glen Elgin Federation Sports Committee (Looks after halls and sports grounds)

Cr Newman (with Cr Price as alternate). L 9

c Asset Mgt Glen Innes Severn Cemetery Committee (Incorporating the Glen Innes Cemetery Trust, Deepwater, Dundee, Emmaville and Glencoe Cemetery Committees)

Cr Price, ROSC. L 9

c Asset Mgt Glen Innes Severn Learning Centre Management Committee

Mayor, DCCS, MLLC. H 8

c Asset Mgt Pinkett Recreation Reserve Management Committee (Looks after hall and sports grounds)

Cr Newman (with Cr Scherf as alternate). L 9

c Asset Mgt Stonehenge Recreation Reserve Trust Committee

Cr Price. L 9

c Event Mgt Australian Celtic Festival Committee Mayor, Cr Quinn, MTE. H 6,8,9

c Event Mgt Australia Day Committee Cr Schumacher, Cr Graham. H 8,9

c Event Mgt Glen Innes and District Sports Council Cr Parsons, ROSC, DIS. M 9

c Event Mgt Minerama Committee Cr Schumacher, MTE. M 8,9

c Governance Glen Innes Regional Community Consultative Committee

DCCS and/or delegate. H 8

Groups of Councils

d Advisory Fossickers Way ProRESOLUTION Committee MTE. L 9

d Advisory LG NSW Mayor, Deputy Mayor, GM. M 10

d Advisory New England North West Border Taskforce Mayor, GM. M 10


d Advisory Northern Inland Regional Waste Group (NIRW) DIS. M 4

Delegate of the Council

e Advisory Joint Regional Planning Panel Cr Price, Cr Scherf. 6

e Asset Mgt North West Weight of Loads Committee Cr Scherf, DIS. M 9

Community Committees NOT Committees of Council

Not Arts North-West Cr Quinn as observer, DCCS. L 9

Not Australian Celtic Council – Chief Guardian Mayor. H 10

Not Community Safety Precinct Committee Mayor. M 9

Not Community Services Interagency Committee Cr Newman, DCCS, MCS and/or delegate. H 8

Not Deepwater Progress Association Cr Price (with Cr Scherf as alternate). L 9

Not Glen Innes and District Community Centre Inc. Cr Parsons, DCCS, MCS. M 9

Not Glen Innes Correctional Centre Community Committee

Cr Scherf, (with Cr Graham as alternate). L 9

Not Glen Innes Local Health Committee Cr Price. M 9

Not Glen Innes Regional Business Hub Cr Parsons (Cr Newman as alternate). H 6,8,9

Not Glen Innes Severn Tourist Association Inc. Cr Scherf, (with Cr Schumacher as alternate), MTE. M 9

Not Glen Innes Showground Trust Inc. Cr Price. M 9

Not GLENRAC Cr Price (with Cr Scherf as alternate), DDRSS and/or delegate.

M 4,9

Not Granite Borders Landcare Committee Incorporated

Cr Scherf. L 9

Not Local Emergency Management Committee DIS, MTS. M 9

Not Local Traffic Committee Mayor, Cr Scherf (observer from Weights and Loads Committee), Cr Schumacher (alternate to the Mayor), DIS, DDRSS, PO as required.

H 3

Not Northern Tablelands Bush Fire Management Committee

Cr Scherf, DIS, PO and /or delegate. M 9

Not Tourism New England North West Inc. MTE. H 9


Not Vegetable Creek (Emmaville) Local Health Advisory Committee

Cr Schumacher. M 9

Section 355: A function of a council may be exercised:

355() Wording in the LG Act Interpretation

a S.355 (a) by the council by means of the councillors or employees, by its agents or contractors, by financial provision, by the provision of

goods, equipment, services, amenities or facilities or by any other means.

b S.355(b) by a committee of the council, or S.355(b) Council Committees, Councillors only, or

Councillors and staff Committees.

c S.355(c) partly or jointly by the council and another

person or persons, or S.355(c) Community Committees of Council includes other persons.

d S.355(d) jointly by the council and another council or

councils, or

S.355(d) Regional Group of Councils

e S.355(e) by a delegate of the council. S.355(e) Delegate of the council, could be a Voluntary Regional Organisation of

Councils acting on Council’s behalf.

Not Not a Committee of Council, but does have Councillor representation

Strategic Objectives

GM General Manager Employer of Choice 1

DCCS Director of Corporate and Community Services One Council Culture 2

DDRSS Director of Development, Regulatory and Sustainability Services

Road Management 3

DIS Director of Infrastructure Services Climate Change 4

MTS Manager of Technical Services

MID Manager of Infrastructure Delivery

PO Planning Officer Integrated Water Cycle Management 5

PA Personal Assistant Land Use and Economic Development 6

MLLC Manager of Library/Learning Centre Financial Management 7

MCS Manager of Community Services Quality of Life and Well-being 8

MTE Manager of Tourism and Events Communication 9

ROSC Recreation and Open Spaces Coordinator Community Leadership 10

Strategic Priority Committee Categories

H High Advisory (delegates exempt from pecuniary interest provisions, but not non-

pecuniary).

M Medium Asset Management

L Low Governance

Event Management


2. That Councillors continue to complete the “Register of Attendance” form to report on their attendance at Committee Meetings during the previous month, and that this record continues to be published under Part 12 “Reports from Committees” in the following month’s Business Paper.

CARRIED

9.7 Governance: New Direction for Local Government: NSW Government’s “Fit for the Future” Reform Package

REPORT FROM: GENERAL MANAGER Author: Hein Basson – General Manager Debbie Duffell – Executive Assistant Moved: Cr Graham Seconded: Cr Quinn 8. 09/14 RESOLUTION 1. That Council notes the contents of this report and the documents attached to the

Business Paper as Annexures C, D, E, F and G.

2. That Council notes that it is required to prepare a Fit for the Future Proposal and lodge it with the NSW Office of Local Government by 30 June 2015, after which this proposal will be assessed by an independent panel.

3. That Council further notes that the concept of exactly what “Rural Council” means and how it will be defined and its function still needs to be further developed and refined by the NSW Office of Local Government – in consultation with industry stakeholders.

4. That the General Manager be requested to arrange for a series of workshops with Councillors regarding the consideration of Council’s options in terms of the Fit for the Future suite of documents and the preparation of Council’s Fit for the Future Proposal; starting after the Financial Statements have been lodged with the Office of Local Government on 7 November 2014, and after a better understanding of the proposed model pertaining to the concept of “Rural Councils” has been developed.

5. That Council expresses its concern with the Minister of Local Government, The Hon Paul Toole MP, the acting Chief Executive of the Office of Local Government, Mr Steve Orr, the local State Member of Parliament, Mr Adam Marshall, and the President of Local Government NSW, Councillor Keith Rhoades AFSM, in regards to the newly released Fit for the Future suite of documents not mentioning or addressing the future situation with Local Water Utilities; based on Council’s premise that the water and wastewater functions of local government form an integral part of its service delivery and internal fiscal distribution arrangements.

CARRIED


9.8 Governance: Councillor Training: Councillor Professional Development Program Calendar July to December 2014

REPORT FROM: GENERAL MANAGER Author: Debbie Duffell – Executive Assistant Moved: Cr Parsons Seconded: Cr Schumacher 9. 09/14 RESOLUTION That Councillors consider attending relevant professional development opportunities highlighted in the program attached as Annexure H to the Business Paper, and notify the General Manager of their interest in particular training courses. CARRIED

9.9 Governance: Policy: Payment of Expenses and Provisions of Facilities to the Mayor and Councillors

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Anna Watt – Director of Corporate and Community Services Moved: Cr Parsons Seconded: Cr Graham 10. 09/14 RESOLUTION 1. That Council, after consideration of the changes effected to the policy, approves the

reviewed Payment of Expenses and Provision of Facilities to the Mayor and Councillors Policy, attached as Annexure I to the Business Paper.

2. That Council places the above-mentioned policy on public exhibition for 28 days.

3. That Council requests the Director of Corporate and Community Services to prepare a further report to Council after the 28 days of public exhibition in the event of Council receiving submissions objecting to the payment of the proposed expenses and provision of the proposed facilities; otherwise, that the proposed policy be implemented from 1 November 2014 and be forwarded to the Office of Local Government by 30 November 2014.

4. That the Director of Corporate and Community Services communicates this policy to any Councillors whom are absent from this meeting.

CARRIED

9.10 Financial Management: Requests for Donations: Community Donations 2014/15

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Anna Watt – Director of Corporate and Community Services Moved: Cr Graham Seconded: Cr Parsons


11. 09/14 RESOLUTION 1. That Council approves that the Community Donations for 2014/15, totalling $25,000,

be distributed as outlined in the table below:

Organisation Project Amount Awarded

Glen Innes Regional Business Hub

Develop Mobile based Application profiling the Glen Innes community, business, tourism, history activities and experiences.

$1,100

Glen Innes Public School Installation of LED electronic sign at the front of the school.

$600

Glen Industries Undertake community consultation regarding development of a Community Garden.

$400

Glen Innes Basketball Association

Upgrade spectator seating at stadium.

$300

Glen Innes Karinya Association Inc.

To fit security screens to units. $1,500

Holy Trinity Anglican Church Glen Innes

Stage 1 of repairs to Church roof. $1,100

Opportunity Shop Committee

Removal of waste. $4,000

Glen Innes and District Tennis Association

Costs towards multiple projects: replacing lights; upgrade of toilets/shower; painting inside club house.

$1,100

Deepwater Progress Association

Multiple items: iPod, headset microphones, printing costs, application fee, Rates on CWA Hall, solar hot water.

$447

“Gather in Glen” Committee

Promotional activities (flyers and handouts for distribution at 2014 event) regarding the 2015 event in Glen Innes.

$1,200

Deepwater School of Arts Hall Trust

Replace fridge and microwave. $800

Lions Club of Glen Innes Replacement of BBQ cooking area in Lions Van.

$1,100

Glen Innes Showground Trust

Contribution towards replacement Ring lights.

$1,000

Glen Innes Arts Council Inc.

Subsidise a concrete path at the rear of the Chapel Theatre - disability access.

$1,500

Glen Innes Masonic Lodge No 44

Repair and repaint the Lodge roof. $500

Glencoe Community Group Refund of Development Application fees for Glencoe Community Hall.

$1,338

Glen Innes Pottery Club Annual rent and insurance. $1,130


Organisation Project Amount Awarded

Emmaville War Memorial Hall Committee

Assist with the cost of replacing the emergency exit doors in the Hall.

$600

Glen Elgin Federation Sports Club

Upgrade cattle yards. $600

Glen Innes Minor Rugby League Club Inc.

Erect seating around the bottom field at Mead Park.

$600

Glen Innes Pistol Club Grading of access road. $775

Glen Innes RSPCA Support Pets of Older Persons (POOPS) program.

$250

Emmaville Community Centre

Tables for Sheep Races. $300

Glen Innes Rescue Squad Rates for Rental of Mt Rumbee. $450

Can Assist and other cancer services

Promotion of various cancer groups.

$300

Glen Innes Aero Club Promotion and running of Fly-In event.

$200

Glen Innes Art Gallery Sponsorship of major event. $250

Glen Innes Multiple Sclerosis Society

Purchase equipment and assist with Home care needs and therapeutical massages.

$250

Glen Innes Parkinsons Support Group

Provide comfort in the form of massage / physio and small items for sufferers.

$250

Glen Innes Writers Group Towards cost of printing and promotion of launch of anthology.

$300

Food Without Attitude (Glen Innes and District Community Centre)

Ingredients towards food that is served every Friday night ($250 will cover expenditure for approx 6 weeks).

$250

Rotary Club of Glen Innes

Refund of Development Application Fee for storage container.

$110

Glen Innes Severn Friends of the Library

Polar Vests for volunteers. $200

GLENRAC Annual hosting fee for website. $200

TOTAL

$25,000

2. That the Director of Corporate and Community Services writes to the Westpac Rescue Helicopter, Bald Nob Rural Fire Service and Glen East Landcare explaining the reasons why they did not receive a donation.

3. That the Director of Corporate and Community Services writes to the parties whom have previously been successful in receiving a donation and have not yet returned their Community Donation Report asking that it is completed and returned.

CARRIED


9.11 Governance: Committees of Council: Pinkett Recreation Reserve Management Committee – Election of Committee

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Debbie Duffell – Executive Assistant Moved: Cr Graham Seconded: Cr Scherf 12. 09/14 RESOLUTION 1. That Council endorses the following twelve (12) Community Representatives as the

elected Pinkett Recreation Reserve Management Committee:

Neville Duddy;

Sandra Franco;

Albert Hancock;

Andrew Hancock;

Barbara Holliss;

John Kempton;

Garet Lawler;

Bernadette Miller;

Trevor Miller;

Ben Newberry;

John Newberry;

Pat Newberry.

2. That Council endorses the election of Office Bearers within the elected Pinkett Recreation Reserve Management Committee:

President – Trevor Miller;

Vice Presidents – Pat Newberry and Ben Newberry;

Treasurer – Bernadette Miller;

Secretary – Barbara Holliss;

Assistant Secretary – Bernadette Miller. CARRIED

9.12 Corporate Management: Policy Register – Glen Innes Severn Council – Corporate Uniform Policy

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Helen Stapleton – Human Resources Officer (Payroll) Moved: Cr Parsons Seconded: Cr Scherf 13. 09/14 RESOLUTION 1. That Council adopts the reviewed Corporate Uniform Policy as attached as

Annexure J to the Business Paper.


2. That the changes to the Corporate Uniform Policy be communicated by the Manager of Administration and Human Resources to all Managers for highlighting at team meetings.

CARRIED

9.13 Financial Management: Finance Report – August 2014 REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Eric Brown – Acting Chief Financial Officer

Moved: Cr Parsons Seconded: Cr Graham

14. 09/14 RESOLUTION That Council notes the following information: 1. The cash book report disclosing total reconciled cash balance of $2,000,503.27;

2. The investment report disclosing total invested funds of $12,800,000.00 with total cash and investments of $14,800,503.27 (compared with $14,650,129.22 in August 2013); and

3. The loan liability report showing a total loan liability of $12,135,504.30 (compared with $12,834,484.20 in August 2013).

CARRIED

Councillor Graham left the room at 6.11pm.

9.14 Rates and Valuations: Reporting – Rates and Charges Collections August 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Andrea Davidson – Rates Officer

Moved: Cr Quinn Seconded: Cr Parsons 15. 09/14 RESOLUTION That Council notes the information in this report. CARRIED


9.15 Corporate Management: Policy Register: Glen Innes Severn Council Sun Smart and Personal Protective Equipment Policy and Procedures

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt – Work Health and Safety Coordinator Moved: Cr Scherf Seconded: Cr Parsons 16. 09/14 RESOLUTION 1. That Council adopts the reviewed Sun Smart and Personal Protective Equipment

Policy and Procedures, attached as Annexures K and L to the Business Paper.

2. That the changes to the Sun Smart and Personal Protective Equipment Policy and Procedures be communicated by the Work Health and Safety Coordinator to all Managers for highlighting at team meetings.

CARRIED

9.16 Work Health and Safety: General: Workplace Injury Management Report – August 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt – Work Health and Safety Coordinator Moved: Cr Parsons Seconded: Cr Schumacher 17. 09/14 RESOLUTION That Council notes the information in this report. CARRIED

9.17 Community Services Reporting: Reporting – Glen Innes Severn

Learning Centre’s Annual Report 2013-14 REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne – Manager Library/Learning Centre

Moved: Cr Quinn Seconded: Cr Schumacher 18. 09/14 RESOLUTION That Council notes the information in this report. CARRIED


9.18 Community Services Reporting: Reporting – Library/Learning Centre Report – August 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne – Manager Library/Learning Centre Moved: Cr Quinn Seconded: Cr Newman 19. 09/14 RESOLUTION That Council notes the information in this report. CARRIED

9.19 Corporate and Community Services: Reporting: July and August 2014

REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Anna Watt – Director of Corporate and Community Services

Moved: Cr Scherf Seconded: Cr Quinn 20. 09/14 RESOLUTION That Council notes the information in this report. CARRIED Councillor Graham returned to the room at 6.14pm.

9.20 Economic Development: Tourism Infrastructure: Rail Trail

Project REPORT FROM: DIRECTOR OF DEVELOPMENT, REGULATORY AND

SUSTAINABILITY SERVICES Author: Peter Teschner – Manager of Tourism and Events Moved: Cr Parsons Seconded: Cr Quinn 21. 09/14 RESOLUTION 1. That Council continues to support the development of a rail trail from Ben Lomond

to Glen Innes, acknowledging that Council also, in principle, supports the Yamba Port and Rail project; further acknowledging that the establishment of a rail trail would not be prohibitive to any future reinstatement of a rail line into the future.


2. That Council writes to Armidale Dumaresq, Guyra and Tenterfield Councils to seek their support for the development of a rail trail from Armidale to Tenterfield.

CARRIED

9.21 Events: Australian Celtic Festival: Changes, and Fees and Charges for 2015

REPORT FROM: DIRECTOR OF DEVELOPMENT, REGULATORY AND

SUSTAINABILITY SERVICES Author: Peter Teschner – Manager of Tourism and Events Moved: Cr Quinn Seconded: Cr Parsons 22. 09/14 RESOLUTION 1. That Council considers the amendment of the 2014-15 fees and charges as follows:

DESCRIPTION 2012/13 2013/14 2014/15

Australian Celtic Festival Sponsorship

Naming Right N/A By Negotiation

Major Sponsor N/A By Negotiation

Sponsor – Sapphire 3,300.00 3,500.00 3,500.00

Sponsor – Entertainment By Quotation

Sponsor – Ruby 1,500.00 2,500.00 2,500.00

Sponsor – Crystal 750.00 1,500.00 1,500.00

Sponsor – Emerald 550.00 1,000.00 1,000.00

Sponsor – Topaz 220.00 750.00 750.00

Sponsor – Quartz N/A 500.00 500.00

Sponsor – Onyx N/A 250.00 250.00

Licensed Alcohol Area/s N/A N/A By Negotiation

Weekend Pass – Visitor 55.00 55.00 55.00

Weekend Pass – Early Bird Expires 31 Mar 2015

N/A 50.00 50.00

Weekend Pass – Concession Expires 17 Apr 2015

N/A 50.00 50.00

Weekend Pass – Resident 25.00 25.00 25.00

Day Pass - Visitor 30.00 30.00 30.00

Day Pass – Concession Expires 17 Apr 2015

N/A 25.00 25.00

Day Pass – Coach N/A 25.00 25.00

Sunday Pass – Resident N/A N/A 15.00

Sunday Pass – New England High Country Residents (Online Booking Only)

N/A N/A 20.00

Weekend Pass – Volunteer Nil Nil Nil

Weekend Pass – School Children/Student Nil Nil Nil


Thursday Night Welcome – Per Adult 20.00 Meal

Included

25.00 Meal

Included

15.00 No Meal

Thursday Night Welcome – Concession N/A 20.00 12.50

Friday Night Function – Standing Stones ADULT *International or major act if secured NB No Concession

N/A Range 30.00 to 100.00*

No Function

Friday Night Function – Standing Stones SCHOOL CHILDREN/STUDENTS *International or major act if secured NB No Concession

N/A Range 20.00 to 80.00*

No Function

Friday Night Function – Town Hall Ceilidh NB No Concession

10.00 15.00 Gold Coin

Saturday Night Function – Standing Stones per Adult for those attendees who do not have a weekend, day, resident or coach pass.

N/A $10.00 (Included in Weekend

Pass)

Saturday Night Function – Off Site per Adult NB No Concession

10.00 15.00 No Function

Sunday – Dance Championship Final Services Club – Per Person

N/A 5.00 5.00

Weekend Stall Fee – Premium Powered 10m X 4m

N/A N/A 800.00

Weekend Stall Fee – Premium No Power 10m X 4m

N/A N/A 700.00

Weekend Stall Fee – Powered 1 Lead 15 Amp Max 6m x 4m

200.00 250.00 300.00

Weekend Stall Fee – Non Powered 6m x 4m

175.00 200.00 200.00

Weekend Stall Fee – Powered 1 Lead 15 Amp Max Corner Site 6m x 4m

200.00 250.00 320.00

Weekend Stall Fee – 4m x 4m Non Powered 175.00 200.00 150.00

Societies and Clan Sites Includes five (5) Free Weekend Passes in exchange for participation in Celtic Nations and Workshop presentations.

65.00 Nil Nil

Yard Dog Trials

Maiden Trial 8.00 8.00 10.00

Novice Trial 10.00 10.00 12.00

Open Trial 15.00 15.00 15.00

Black Tie and Tartan Ball

Adults – Including Meal and Entertainment *Depending on Final Meal Entertainment Choice Costs *No Concession

N/A N/A 40.00 to 60.00

School Children/Students – Including Meal and Entertainment *Depending on Final Meal Entertainment Choice Costs

N/A N/A 30.00 to 50.00


2. That Council advertises the above-mentioned Fees and Charges for public exhibition for a period of 28 days.

3. That Council displays the proposed Fees and Charges on Council’s Webpage, and that they be available for viewing at the following locations:

The Glen Innes Library Learning Centre;

Council’s Town Hall Office;

Council’s Church Street Office;

Visitor Information Centre.

4. That Council requests the Director of Development, Regulatory and Sustainability Services to prepare a further report to Council after the 28 days of public exhibition in the event of Council receiving submissions objecting to the proposed fees; otherwise that the proposed fees be implemented as the 2014/15 fees and charges pertaining to the Australian Celtic Festival for 2015.

5. That Council notes the information in this report, regarding the challenges facing the

Australian Celtic Festival and the suggestions to increase the event’s viability. CARRIED

9.22 Economic Development: Flying School: Use of Glen Innes

Airport –Australia Asia Flight Training Pty Ltd REPORT FROM: DIRECTOR OF DEVELOPMENT, REGULATORY AND

SUSTAINABILITY SERVICES Author: Graham Price – Director of Development, Regulatory and

Sustainability Services Moved: Cr Scherf Seconded: Cr Graham 23. 09/14 RESOLUTION 1. That Council agrees to varying Special Condition 4 of the Sale Contract by

extending the period of twelve (12) months to a fixed date, being 15 April 2015.

2. That Council resolves to approve the affixing of Council’s Seal to the amended Sale Contract between Council and the Glen Innes Regional Airport Pty Ltd as tabled at the meeting.

CARRIED

9.23 Development and Building Controls: Guidelines: Draft Development Control Plan


SUSTAINABILITY SERVICES Author: Greg Doman- Manager of Regulatory and Planning Services


Moved: Cr Parsons Seconded: Cr Quinn 24. 09/14 RESOLUTION 1. That Council adopts the Glen Innes Severn Development Control Plan 2014 as was

placed on public exhibition.

2. That Council notifies members of the public regarding the adoption of the Glen Innes Severn Development Control Plan 2014 by placing a notice in the Glen Innes Examiner.

3. That Council repeals the following policies:

a. Building Services-buildings – Verandahs, Awnings and Balconies Policy;

b. Planning Services – Development Applications – Policy on Minimum Standards for Roads in Rural Residential Subdivision.

CARRIED

9.24 Governance: Committees of Council: Australian Standing Stones Management Board: Election of New Committee


SUSTAINABILITY SERVICES Author: Graham Price – Director of Development, Regulatory and

Sustainability Services Moved: Cr Graham Seconded: Cr Schumacher 25. 09/14 RESOLUTION That Council approves the following seven (7) Community Committee members as representatives of the Australian Standing Stones Management Board Section 355 Community Committee of Council for 2014-2015:

Judi Toms – Chairperson;

Des Bowlay – Vice Chairperson;

Raelene Watson – Secretary;

John Mathew – Treasurer;

Joanne Cause – Protocol Officer;

George Robertson-Dryden – Delegate to Australian Celtic Festival Committee; and

Doug Fowler. CARRIED


9.25 Environmental Management: Planning: Smoke-Free Outdoor Environment Policy


SUSTAINABILITY SERVICES Author: Stephen Blunt - Building and Development Officer Moved: Cr Graham Seconded: Cr Scherf 26. 09/14 RESOLUTION 1. That Council adopts the draft revised Smoke-Free Outdoor Environment Policy

attached as Annexure S to the Business Paper and places it on public exhibition for 28 days.

2. That following the exhibition period and should no submissions be received, Council adopts the policy and installs the necessary signage after allocating suitable funds in the 2015-16 Operational Plan.

3. That a further report be prepared by the Director of Development, Regulatory and Sustainability Services for Council’s consideration if any submissions are received.

4. That following the adoption of the Smoke-Free Outdoor Policy, suitable signage, in the form of recognised ‘no smoking’ signage to indicate that these areas are smoke-free, be installed in prominent places in the following open space areas:

In all parts of Glen Innes Central Business District (CBD), specifically: o Grey Street from Lang Street to Ferguson Street; o Meade Street, Bourke Street and Wentworth Street from Church Street

to East Avenue;

At all alfresco dining areas operating in accordance with the provisions of Council’s Local Approvals Policy until 6 July 2015, when these areas will become smoke-free under Section 6A (1) (j) of the Smoke-Free Environment Act 2000.

5. That the Director of Development, Regulatory and Sustainability Services, or his delegate, pursues the presentation of the current NSW Ministry of Health 2014 Public Notice Tobacco Campaign to improve community education and awareness of smoke-free outdoor areas; further that this initiative be complemented by notification of the areas covered by Council’s policy in the ‘Connecting with Your Council’ section of the Glen Innes Examiner as well as on Council’s website, concurrent with the introduction of the associated signage mentioned in paragraph four (4) above.

CARRIED

9.26 Water Supply: Supply and Distribution: Restart NSW Funding Deed – Glen Innes Off Stream Storage


SUSTAINABILITY SERVICES Author: Keith Appleby – Manager of Integrated Water and Sustainability

Services


Moved: Cr Schumacher Seconded: Cr Graham 27. 09/14 RESOLUTION 1. That Council resolves to approve of the affixing of Council’s Seal to the “Restart

NSW Funding Deed – Glen Innes Off Stream Storage” project attached as Annexure T to the Business Paper.

2. That the Capital Works budget be amended to include the expenditure of $970,000

in the 2014-15 financial year for this project. CARRIED The Meeting adjourned for a refreshment break at 6.34pm. The Meeting resumed at 6.54pm.

9.27 Department of Development, Regulatory and Sustainability

Services: Monthly Reporting – August 2014 REPORT FROM: DIRECTOR OF DEVELOPMENT, REGULATORY AND

SUSTAINABILITY SERVICES Author: Kathleen Taminiau – Administration Officer

Moved: Cr Schumacher Seconded: Cr Graham 28. 09/14 RESOLUTION That Council notes the information in this report. CARRIED

9.28 Roads: Reports – National Local Roads and Transport Congress:

12 – 14 November 2014: Tamworth REPORT FROM: DIRECTOR OF INFRASTRUCTURE SERVICES Author: Keith Appleby – Acting Director of Infrastructure Services Moved: Cr Scherf Seconded: Cr Schumacher 29. 09/14 RESOLUTION 1. That the Mayor and the Acting Director of Infrastructure Services be authorised to

attend the 2014 National Local Roads and Transport Congress as delegates of Council.


2. That Council approves of the Acting Director of Infrastructure Services booking the registration prior to 6 October 2014, so that Council receives the additional discounted rate for registration.

CARRIED

9.29 Corporate Management: CBD Revitalisation REPORT FROM: DIRECTOR OF INFRASTRUCTURE SERVICES Author: Keith Appleby – Acting Director of Infrastructure Services

David Dadley – Project Manager – CBD Revitalisation

Councillor James Graham declared a pecuniary conflict of interest with regards to this item, as he will be contracted to this project the following week. He indicated that he would leave the room, not partake in any discussions or voting on this item. Councillor Graham left the room at 6.57pm. Moved: Cr Quinn Seconded: Cr Newman 30. 09/14 RESOLUTION That Council notes the information in this report. CARRIED Councillor Graham returned to the room at 6.58pm.

9.30 Council Properties: Swim Centre: Reports: Toddlers’ Pool Update

REPORT FROM: ACTING DIRECTOR OF INFRASTRUCTURE SERVICES Author: Graham Archibald – Coordinator of Recreation and Open

Spaces Moved: Cr Graham Seconded: Cr Scherf 31. 09/14 RESOLUTION 1. That Council reopens the toddlers’ pools at Glen Innes and Emmaville Swimming

Centres at the start of the 2014-2015 season, subject to the introduction of a revised work method statement that deals with the risk of cross contamination of pool waters.

2. That Council advises its insurers of the action mentioned in paragraph one (1) above, including the associated risk assessment that underpins this decision.

CARRIED


9.31 Governance: Committees of Council – Rural and Urban Roads Committee – Election of New Committee Member

REPORT FROM: DIRECTOR OF INFRASTRUCTURE SERVICES Author: Cathi Tibbs – Personal Assistant for Infrastructure Services Moved: Cr Parsons Seconded: Cr Graham 32. 09/14 RESOLUTION That Council endorses the nomination of Mr James Gresham as a member of the Rural and Urban Roads Committee. CARRIED

9.32 Department of Infrastructure Services: Monthly Reporting - August 2014

REPORT FROM: DIRECTOR OF INFRASTRUCTURE SERVICES Author: Keith Appleby – Acting Director of Infrastructure Services Moved: Cr Quinn Seconded: Cr Parsons 33. 09/14 RESOLUTION That Council notes the information in this report. CARRIED

10 CORRESPONDENCE, MINUTES, PRESS RELEASES

10.1 Correspondence and Press Releases REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Sarah Bundy – Records Supervisor Moved: Cr Graham Seconded: Cr Scherf 34. 09/14 RESOLUTION That the information be noted. CARRIED


10.2 Minutes of Committee Meetings for Information REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Sarah Bundy – Records Supervisor

Moved: Cr Graham Seconded: Cr Scherf 35. 09/14 RESOLUTION That the information be noted. CARRIED

10.3 Minutes of Community Committees for Information REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Sarah Bundy – Records Supervisor Moved: Cr Graham Seconded: Cr Scherf 36. 09/14 RESOLUTION That the information be noted. CARRIED

10.4 Minutes of Other Organisations for Information REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Sarah Bundy – Records Supervisor Moved: Cr Graham Seconded: Cr Scherf 37. 09/14 RESOLUTION

That the information be noted.

CARRIED

11 REPORTS FROM DELEGATES The following is a list of meetings recently attended by Councillors:


Name of Councillor

Name of Committee Date attended

Cr Price Deepwater Progress Association 12/8/14

Open Spaces Committee 20/8/14

Glen Innes Severn Cemetery Committee 21/8/14

GLENRAC 22/8/14

Australian Standing Stones Management Board 27/8/14

Cr Schumacher Minerama Committee 13/8/14

Open Spaces Committee 20/8/14

Australia Day Committee 20/8/14

Rural and Urban Roads Committee 28/8/14

Cr Scherf Glen Innes Severn Tourist Association Inc. 4/8/14

Northern Tablelands Bush Fire Management Committee

12/8/14

Cr Graham Rural and Urban Roads Committee 28/8/14

Moved: Cr Quinn Seconded: Cr Schumacher 38. 09/14 RESOLUTION That Council notes the information in this report. CARRIED

12 REPORTS FROM COMMITTEES No reports were received from Committees.

13 ITEMS OF AN URGENT NATURE There were no items of an urgent nature.

14 CLOSED COUNCIL REPORTS Moved: Cr Graham Seconded: Cr Schumacher 39. 09/14 RESOLUTION 1. That Council considers the confidential report listed on the Order of Business at

Item 14.1, in a meeting closed to the public in accordance with Section 10A(2)(c) of the Local Government Act 1993.


2. That Council considers the confidential report listed on the Order of Business at

Item 14.2, in a meeting closed to the public in accordance with Section 10A(2)(a) of the Local Government Act 1993.





CARRIED

14.1 Financial Management: Sale of Council Properties: “Highwoods” REPORT FROM: DIRECTOR OF CORPORATE AND COMMUNITY SERVICES Author: Anna Watt – Director or Corporate and Community Services Moved: Cr Parsons Seconded: Cr Graham 40. 09/14 RESOLUTION That Council approves the affixing of Council’s seal to a contract of sale for the “Highwoods” property (Lot 2 on DP874181) at no less than the purchase price suggested in the body of the report. CARRIED

14.2 Corporate Management: Contracts for Senior Staff REPORT FROM: GENERAL MANAGER Author: Debbie Duffell – Executive Assistant Moved: Cr Quinn Seconded: Cr Parsons 41. 09/14 RESOLUTION That Council takes note of the report of the General Manager regarding contractual conditions of senior staff. CARRIED

All staff members except the General Manager left the room to allow discussion of the following two (2) items.


14.3 Corporate Management: Performance Management: General Manager

REPORT FROM: GENERAL MANAGER Author: Hein Basson – General Manager Moved: Cr Scherf Seconded: Cr Schumacher 42. 09/14 RESOLUTION 1. That Council notes the overall rating and summary of comments by the General

Manager’s Appraisal Committee regarding the performance of the General Manager for the period 1 July 2013 to 30 June 2014.

2. That the General Manager’s remuneration package be adjusted in terms of Clause 8.5 of the (Standard) Contract of Employment, as from 1 July 2014.

CARRIED

14.4 Corporate Management: Renewal of Contract: General Manager REPORT FROM: GENERAL MANAGER Author: Hein Basson – General Manager

The General Manager addressed Council regarding this item and then left the room to allow Councillors to discuss and vote on the item. Moved: Cr Scherf Seconded: Cr Newman 43. 09/14 RESOLUTION That Council reappoints the current General Manager in accordance with the provisions of the Standard Contract of Employment for General Managers of Local Councils in NSW for another contract term of five (5) years, starting on 1 August 2015 and terminating on 31 July 2020, based on the remuneration package mentioned in paragraph 2 of Resolution 42.09/14 above (read in conjunction with Clause 8.5 of this mentioned Standard Contract of Employment). CARRIED

The General Manager, Director of Development, Regulatory and Sustainability Services and Executive Assistant returned to the room.


Moved: Cr Quinn Seconded: Cr Parsons 44. 09/14 RESOLUTION That Council moves out of Closed Council into Open Council. CARRIED

Moved: Cr Quinn Seconded: Cr Parsons 45. 09/14 RESOLUTION That the Confidential Closed Council Resolutions be recommended for adoption to the Ordinary Meeting of the Whole of Council. CARRIED

The Meeting closed at 7.38pm.

glen innes severn council meeting 25 september 2014...mr hansford advised that there has been no...

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