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BB Installation Guide

SAP ECC 6.00

January 2008English

REF DokSprache \* MERGEFORMAT English

External Financial Accounting Local (N70)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermanyBuilding Block Configuration Guide

Copyright Copyright 2006 SAP AG. All rights reserved.

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Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type StyleDescription

Example textWords or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example textEmphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXTNames of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example textScreen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXTKeys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example textExact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

Contents6External Financial Accounting Local: Configuration Guide

61Purpose

62Preparation

62.1Prerequisites

62.1.1Building Blocks

62.1.2Organizational Units

73Configuration

73.1Financial Accounting Global Settings (New)

73.1.1Ledgers

73.1.1.1Fields

73.1.1.1.1Define Field Status Variants (part 'Field Status Groups')

93.1.2Global Parameters for Company Code

93.1.2.1Enter Global Parameters

93.1.3Document

93.1.3.1Define Posting Keys

103.1.4Tax on Sales / Purchases

103.1.4.1Calculation

103.1.4.1.1Import / Create Tax Codes

113.1.4.2Posting

113.1.4.2.1Assign Tax Codes for Non-Taxable Transactions

123.1.5Correspondence

123.1.5.1Assign Programs for Correspondence Types

123.1.5.2Copy SAPscript Forms from Client 000

133.1.5.3Define Sender Details for Correspondence Form

143.1.5.4SAPscript-Based Forms

143.1.5.4.1Define Form Names for Correspondence Print

163.2General Ledger Accounting (New)

163.2.1Master Data

163.2.1.1G/L Accounts

163.2.1.1.1Preparations

263.2.2Business Transactions

263.2.2.1Open Item Clearing

263.2.2.1.1Prepare Automatic Clearing

273.2.2.2Adjustment Posting/Reversal

273.2.2.2.1Permit Negative Posting

283.2.2.2.2Define Reasons for Reversal

283.3Accounts Receivable and Accounts Payable

283.3.1Customer Accounts

283.3.1.1Master Data

283.3.1.1.1Preparations for Creating Customer Master Data

313.3.1.2Line Items

313.3.1.2.1Display Line Items

333.3.2Vendor Accounts

333.3.2.1Master Data

333.3.2.1.1Preparations for Creating Vendor Master Data

363.3.3Business Transactions

363.3.3.1Incoming Invoices/Credit Memos

363.3.3.1.1Maintain Terms of Payment

373.3.3.2Outgoing Payments

373.3.3.2.1Outgoing Payments Global Settings

383.3.3.2.2Manual Outgoing Payments

393.3.3.2.3Automatic Outgoing Payments

473.3.3.3Payment Media

473.3.3.3.1Define Sender Details for Payment Forms

473.3.3.3.2Define Instruction Keys

523.3.3.4Dunning

523.3.3.4.1Basic Settings for Dunning

543.3.3.4.2Printout

563.3.3.5Open Item Clearing

563.3.3.5.1Prepare Automatic Clearing

563.3.3.6Down Payment Received

563.3.3.6.1Define Reconciliation Accounts for Customer Down Payments

573.3.3.7Down Payment Made

573.3.3.7.1Define Alternative Reconciliation Account for Down Payments

593.3.3.8Interest Calculation

593.3.3.8.1Interest Calculation

59/CCEE/YUFI_RFEBHALC00

593.4Bank Accounting

593.4.1Bank Accounts

593.4.1.1Update House Bank Account with House Bank ID

603.4.1.2Payment Transactions

603.4.1.2.1Manual Bank Statement

673.4.1.2.2Electronic Bank Statement

673.4.1.2.3Cash Journal

683.4.1.2.4Creating, Changing and Deleting Business Transactions

703.5Import and Assign Reporting Variants

703.5.1Reporting Variants Cash Journal (program RFCASH20)

External Financial Accounting Local: Configuration Guide

1 Purpose

This configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick Guide.

2 Preparation

2.1 Prerequisites

2.1.1 Building Blocks

If you want to use this building block, you must first install the following building blocks:

Building BlockDescription

B32Best Practices Installation

J02Organizational Structure

N69External Financial Accounting Basics

2.1.2 Organizational Units

With building block J02 all required organizational units are maintained. Following organizational units are needed for the External Financial Accounting Local (NEW) building block:

Field nameDescriptionUser action and valuesNote

BUKRSCompany Code BP01, BP0X

SEGMENTSegmentBP01_A, BP01_B, BP01_C

FIKRSFinancial Management AreaBP01

KOKRSControlling AreaBP01

KTOPLChart of AccountsCARS

RCOMPCompanyBP0001

KKBERCredit Control AreaBP01

Please check building block J02 for further details.

Functional Area: The Functional Area is an organizational unit in Accounting that classifies the expenses of an organization by function. Functional areas are used in cost of sales accounting. Since period accounting is implemented in this building block, no functional areas are used. Functional areas could be additionally implemented with building block N74 (Cost of Sales Accounting).

3 Configuration

3.1 Financial Accounting Global Settings (New)

3.1.1 Ledgers

3.1.1.1 Fields

3.1.1.1.1 Define Field Status Variants (part 'Field Status Groups')

Use

You can combine several field status groups in a field status variant. The field status group specifies which fields are active when you enter documents, which are mandatory, and which are suppressed (field status).

You can assign the field status variant to a company code. This enables you to work with the same field status groups in as many company codes as you require.

During installation of building block N69 with the installation assistant the field status variant 0001 has been copied to field status variant BP01. If you perform this step because of a failed installation of the building block N70 via the installation assistant, the field status variant that has been created in building block N69 has to be deleted before you execute this configuration step manually. Otherwise you will have to create all of the field status groups manually instead of using the copy function.If you did the configuration of building block N69 manually according to the configuration guide the field status groups have been copied during creation of the field status variant. In that case skip this activity.Procedure

1. Access the activity as follows:

IMG MenuFinancial Accounting (NEW) ( Financial Accounting Global Settings (New) ( Ledger ( Fields ( Define Field Status Variants

2. On the Change View Field status variants: Overview screen in the left hand frame make a double click on Field status variants.

3. In the right hand frame select the line with the field status variant 0001 (Field status for 0001) From the toolbar choose Copy as(F6).

4. On the Change View Field status variants: Overview of selected set screen enter the following data:

FStVField status name

BP01Field Status BP

If you install Best Practices with the Installation Assistant and personalized values, use the personalized value for the field status variant instead of the values stated above5. Choose Enter.

6. On the Specify object to be copied dialog box choose copy all.

7. Confirm the Information dialog box

8. Choose Save.

9. In the left hand frame, double-click on Field status groups.

Maintaining Field Status Groups

In all field status groups, the field status for the fields Profit Center, Segment and Functional Area has to be set to Opt. Entry. To do so proceed as follows for each field status group:

10. In the right hand frame, double-click on the field status group you want to maintain.

11. On the Maintain Field Status Group: Overview screen, double-click on the entry Additional account assignments.

12. Set the field status for the fields Profit Center, Segment and Functional Area to Opt. Entry.13. Choose Save.

14. Choose Back twice to return to the Change View Field status variants: Overview screen.

Repeat steps 10 to 14 for each field status group!

15. In the right hand frame, double-click on field status group G067.

16. On the Maintain Field Status Group: Overview screen, double-click on the entry Payment transactions17. Set the field status for both of the fields Payment currency and Payment currency amount to Opt. entry.18. Choose Save.


20. In the right hand frame make a double click on field status group G014.

21. On the Maintain Field Status Group: Overview screen make a double click on the entry Additional account assignments.

22. Set the field status for both of the field CO/PP order to Opt. entry.23. Choose Save.


25. In the right hand frame, double-click on field status group G052.26. On the Maintain Field Status Group: Overview screen, double-click on the entry Asset Accounting.

27. Set the field status for the fields Asset retirement and Asset number / subnumber to Opt. entry.28. Choose Save.

29. Choose Back three times to leave the IMG activity.

3.1.2 Global Parameters for Company Code

3.1.2.1 Enter Global Parameters

UseIn this activity you assign the company code to the field status variant.

Procedure1. Access the activity as follows:

IMG MenuFinancial Accounting (NEW) ( Financial Accounting Global Settings (New) ( Global Parameters for Company Code ( Enter Global Parameters

2. On the Change View Company Code Global Data: Overview screen, double-click on the line with company code BP01.

3. On the Change View Company Code Global Data: Detail make the following entry:

Field Status Variant

BP01

4. Choose Back.

5. On the Change View Company Code Global Data: Overview screen, double-click on the line with company code BP0X.

6. On the Change View Company Code Global Data: Detail screen, make the following entry:

Field Status Variant

BP01

7. Choose Back.

8. Choose Save.

9. Choose Back to leave the IMG activity.

3.1.3 Document

3.1.3.1 Define Posting Keys

Use

In this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.

For each posting key, you define among other things:

which side of an account can be posted to,

which type of account can be posted to, and

which fields the system displays on the entry screens and whether an entry have to be made (field status).

Procedure


IMG MenuFinancial Accounting (New) ( Financial Accounting Global Settings (New) ( Document ( Define Posting Keys

The SAP standard posting keys are used. Check them and be sure that the fields profit center, function area and segment are opened for entries at all posting keys.

1. To do so, double-click on the posting key.

2. On the next screen, choose Maintain Field Status.

3. On the next screen, double-click on group Additional account assignments.

4. On the next screen, set the field status for the three above mentioned fields to Opt. Entry.

5. Choose Back.

6. When you have maintained all of the posting keys, choose Save.


3.1.4 Tax on Sales / Purchases

3.1.4.1 Calculation

3.1.4.1.1 Import / Create Tax Codes

Prerequisites

The activity Define Tax Codes for Sales and Purchases of this configuration guide has been performed and a transport request has been created that contains the tax codes to be transported. The transport request and the entries contained in it to be transported (tax codes, tax rates etc.) are stored in Table T007V. To look up the transport request number and/or the tax codes and rates contained in it you can execute transaction code SE16; then enter T007V as table name. On the following screen make the selections you want to make (for example, transport request no. or tax code etc.). Then choose Execute. On the next screen the table entries are displayed. These entries will be transported into the system.

Procedure

You have to correct the percentage rate.

1.Access the activity as follows:

Menu PathSystem ( Services ( Reporting

Transaction codeSA38

2. On the screen ABAP: Program Execution in field Program enter RFTAXIMP.

3. Choose Execute.

4. On the Import Tax Codes After Transport screen make the following entries:

Field nameDescriptionUser action and values

Transport numberNo. of transport request that you created in the previous activity SBTK900252

Countrycountry keyRS

3. Choose Execute.

4. On the next screen the session ID and a log are displayed. Make sure the log says 1 Session(s) successfully processed.

Result

The system has created a batch input session that is executed in the background. When the execution has ended successfully the tax codes and tax rates are available in the system for productive use. If execution in background was not successful execute transaction code SM35 to check the cause of errors

3.1.4.2 Posting

3.1.4.2.1 Assign Tax Codes for Non-Taxable Transactions

Use

In this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.

Procedure


IMG MenuFinancial Accounting (NEW) ( Asset Accounting ( Asset Accounting (Lean Implementation) ( Organizational Structures ( Assign Input Tax Indicator for Non-Taxable Acquisitions

2. On the next screen make the following entries:

Company CodeInput Tax CodeOutput Tax Code

BP01XXEX

BP0XXXEX

3. Choose Save.


3.1.5 Correspondence

3.1.5.1 Assign Programs for Correspondence Types

Use

In this activity, you define the print program and the selection variant corresponding to each correspondence type.

Procedure


IMG MenuFinancial Accounting (NEW) ( Financial Accounting Global Settings (New) ( Correspondence ( Assign Programs for Correspondence Types

2. On the next screen, choose New Entries and make the entries as stated below per correspondence type. Save the entry and choose Back to proceed with the following entry.

Company codeCorrespondenceName of the Print ProgramName of VariantText Proposal

BP01SAP01RFKORD00SAP01





BP01SAP10RFKORD40SAP10F140_IND_TEXT


3. When you have made all the entries and saved them, choose Back to leave the IMG activity.

3.1.5.2 Copy SAPscript Forms from Client 000

Procedure


SAP MenuTools ( Form Printout ( SAPscript ( Form

Transaction codeSE71

2. On the Form Painter: Request screen, from the menu choose Utilities (M) ( Copy from client.

3. Perform the following steps for each line of the table with forms stated below.

On the Copy Forms Between Clients screen, make the entries for the corresponding fields as stated in the table below, then choose Execute.

If the system prompts you for a package/ development class or a transport request number, make the appropriate entries.

Form NameSource ClientTarget Form

F_M40S_CHEQUE000Y_F_M40S_CHEQUE

F140_ACC_STAT_01000Y_F140_ACC_STAT

F140_CASH_DOC_01000Y_F140_CASH_DOC

F150_DUNN_01000Y_F150_DUNN_01

F150_DUNN_02000Y_F150_DUNN_02

F150_DUNN_03000Y_F150_DUNN_03

F150_DUNN_04000Y_F150_DUNN_04

F_DUZI_01000Y_F_DUZI_01

F110_D_AVIS000Y_F110_D_AVIS

F110_D_SCHECK000Y_F110_D_SCHECK

F110_D_SCHECK000Y_F110_D_SCHECK

F110_EDI_01000Y_F110_EDI_01

F140_IND_TEXT_01000Y_F140_IND_TEXT

F140_INT_DOCU_01000Y_F140_INT_DOCU

F140_PAY_CONF_01000Y_F140_PAY_CONF

F130_LIST_02000Y_F130_LIST_02

F130_RESULT_02#000Y_F130_RESULT_02

J_3K_CPMNTORDER000Y_3K_CPMNTODER

J_3K_PMNTORDER000Y_3K_PMNTORDER

J_3K_AVIS000Y_3K_AVIS

J_3KHUB1000Y_3KHUB1

4. Choose Back twice to leave the transaction.

3.1.5.3 Define Sender Details for Correspondence Form

Use

In this activity, you define which texts are to be used in the letter window and the signature line for each company code.

Procedure


IMG MenuFinancial Accounting (NEW) ( Financial Accounting Global Settings (New) ( Correspondence ( Define Sender Details for Correspondence Form

2. On the Change View Sender Details For Correspondence: Overview, choose New Entries. Maintain the following entries as described for all of the programs listed in the table below.

Program Name

RFKORD00

RFKORD10

RFKORD40

RFKORD80

SAPF130D

SAPF130K

3. On the New Entries: Details of Added Entries view, make the following entries:

4. In field Company Code always enter BP01.

5. In field Program Name enter the program name from the table above

6. In field Text ID always enter ADRS.

7. In section standard texts enter the following texts

Header TextFooter TextSignature TextSender

ADRS_HEADERADRS_FOOTERADRS_SIGNATUREADRS_SENDER

8. Save your entries and choose Back to leave the IMG activity.

3.1.5.4 SAPscript-Based Forms

3.1.5.4.1 Define Form Names for Correspondence Print

Use

In this activity, you define the names of the forms which are to be used for printing the correspondence.

Procedure


IMG MenuFinancial Accounting (NEW) ( Financial Accounting Global Settings (New) ( Correspondence ( SAPscript-Based Forms ( Define Form Names for Correspondence Print

2. On the Change View Forms for Correspondence: Overview screen, choose New entries.

3. On the New Entries Overview of Added Entries view make the following entries:

CoCdProgramForm

BP01RFKORD00Y_F140_PAY_CONF

BP01RFKORD10Y_F140_ACC_STAT

BP01RFKORD30Y_F140_INT_DOCU

BP01RFKORD40Y_F140_IND_TEXT

BP01RFKORD80Y_F140_CASH_DOC

4. Save your entries and choose Back twice to leave the IMG activity.

3.2 General Ledger Accounting (New)

3.2.1 Master Data

3.2.1.1 G/L Accounts

3.2.1.1.1 Preparations

3.2.1.1.1.1 Edit Chart of Accounts List

Use

In the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).

For Baseline Serbia the standard chart of accounts CARS is used. If you want to use this chart of accounts skip this activity. Only perform this activity if you want to use another chart of accounts.

Procedure


IMG MenuFinancial Accounting (NEW) ( General Ledger Accounting (New) ( Master Data ( G/L Accounts ( Preparations ( Edit Chart of Accounts List

2. Choose New Entries or change/ copy the existing entry CARS.

Field labelDescription

Chart of AcctsCARS or the name you want to assign to your chart of accounts

DescriptionChart of Accounts Serbia (or any other appropriate description)

Maint. LanguageSerbian

Length of G/L account number6

Contolling IntegrationManual creation of cost elements


3.2.1.1.1.2 Transport Chart of Accounts

Use

In the following chapters those activities will be described, which have to take place in the case the accounts have to be created manually.

To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.

3.2.1.1.1.3 Define Account Group

Use

The procedure for copying G/L account groups is described in this chapter

For Baseline Serbia the standard chart of accounts CARS is used with the listed standard G/L account groups.

If you want to use this chart of accounts with the listed G/L account groups skip this activity!

Only perform this activity if you want to use another chart of accounts and/ or other G/L account groups, e.g. for a personalized configuration.

Chrt/AcctsAcct GroupNameFrom acctTo account

CARS0Unpaid Capital and Fixed Asset099999

CARS1.Inventory100000199999

CARS2.Short Term Rec., Inv. And Cash200000299999

CARS3.Equity300000399999

CARS4.Long Term Provis and Liability400000499999

CARS5Business costs500000599999

CARS6Revenue600000699999

CARS7Opening and Closing of Account700000799999

CARS8Off Balance Sheet Items800000899999

CARS9Cost Accounting900000999999

Procedure


IMG MenuFinancial Accounting (NEW) ( General Ledger Accounting (New) ( Master Data ( G/L Accounts ( Preparations ( Define Account Group

2. Select the account group from the chart of accounts you want to copy.

3. Choose Copy.

4. On the next screen overwrite the chart of accounts and or the account group name and description.

5. Choose Enter.To adapt the field status make a double click on the line with the newly created entry.On the next screen make your settings for the field status and save your entries.Copy the next account group and repeat the above mentioned steps as required.

3.2.1.1.1.4 Create Accounts

If the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.

In the Excel sheet you find all accounts ChartOfAccount_CARS_2008.xls that are used in Baseline Serbia. Refer to this file for the data to maintain for each account. If you use chart of accounts CARS, some of the listed accounts may exist already in the chart of accounts; in this case only maintain company code data for the respective accounts.

SAP MenuSAP Menu ( Accounting ( Financial Accounting ( General Ledger ( Master Records ( G/L Accounts ( Individual Processing( Centrally

Transaction CodeFS00

To maintain data for an account:

1. On the Edit G/L Account Centrally view enter the account number and the company code BP01.

2. Choose Create (the icon right to the company code field).

3. Maintain the data as stated in the file. Save your entries.

3.2.1.1.1.5 Account Determination

For manual maintenance of the affected entries proceed as follows:

3.2.1.1.1.5.1 Define Account Determination for Real-Time Integration


IMG MenuFinancial Accounting (New) ( Financial Accounting Global Settings (New) ( Ledgers ( Real-Time Integration of Controlling with Financial Accounting ( Account Determination for Real-Time Integration ( Define Account Determination for Real-Time Integration

Transaction CodeOK17

2. Enter the controlling area BP01 and choose Continue.

3. Choose Change Account Determin. Confirm the warning message by choosing Enter.4. Enter account 899000.

5. Save your entries.

3.2.1.1.1.5.2 Create Accounts for Clearing Differences


IMG MenuFinancial Accounting (New) General Ledger Accounting (New) Business Transactions Open Item Clearing Clearing Differences Define Accounts for Clearing Differences

Transaction CodeOBXL

2. Enter the chart of accounts CARS. Choose Continue.3. Choose Rules. Select Debit/Credit. Save your entries.4. Choose Accounts. Make the following entries:

Field NameValue

Debit579800

Credit679800


3.2.1.1.1.5.3 Define Accounts for Automatic Tax Payable Transfer Posting

1. This functionality is rarely used in Serbia. If the customer wants to use it, the GL account from the account group 47* should be used.


IMG MenuFinancial Accounting (New) General Ledger Accounting (New) Periodic Processing Report Sales/Purchases Tax Returns Define Accounts for Automatic Tax Payable Transfer Posting

Transaction CodeOB89

3. Enter the chart of accounts CARS. Choose Continue.

4. Enter account.5. Save your entries.

3.2.1.1.1.5.4 Define Retained Earnings Account


IMG MenuFinancial Accounting (New) General Ledger Accounting (New) Periodic Processing Carry Forward Define Retained Earnings Account



3. Make the following entry:Field NameValue

P&L statmt acct type700000

3.2.1.1.1.5.5 Define Accounts for Materials Management

Access the activity as follows:

IMG MenuFinancial Accounting (New) ( General Ledger Accounting (New) Periodic Processing Integration Materials Management Define Accounts for Materials Management

Transaction CodeOBYC

In the Excel sheet N70_MM_Acct_Determ.xlsyou find all account assignments from chart of accounts CARS for automatic postings in material management.

Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet. To maintain the rules for automatic postings choose Rules pushbutton and set the indicators according to the data in the Excel sheet.For detailed information please refer to the IMG-Documentation.3.2.1.1.1.5.6 Define Accounts for Cash Discount Taken


IMG MenuFinancial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Accounts for Cash Discount Taken

Transaction CodeOBXU


3. Enter account 669900.4. Save your entry.

3.2.1.1.1.5.7 Define Accounts for Overpayments / Underpayments


IMG MenuFinancial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Accounts for Overpayments/Underpayments

Transaction CodeOBXL


3. Choose Rules. Select Debit/Credit. Save your entries.4. Choose Accounts. Make the following entries:

Field NameValue

Debit579800

Credit679800

5. Save your entry.

3.2.1.1.1.5.8 Define Account for Rounding Differences


IMG MenuFinancial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Account for Rounding Differences



3. Make the following entries:

Field NameValue

Debit579800

Credit679800

3.2.1.1.1.5.9 Define Accounts for Bank Charges (Vendors)


IMG MenuFinancial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Accounts for Bank Charges (Vendors)

Transaction CodeOBXK

2. Double-click on transaction BSP (Bank Charges).


4. Enter account 553200.


3.2.1.1.1.5.10 Define Accounts for Cash Discount Granted


IMG MenuFinancial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Incoming Payments Incoming Payments Global Settings Define Accounts for Cash Discount Granted

Transaction CodeOBXI


3. Enter account 579900.

4. Save your entries.3.2.1.1.1.5.11 Define Accounts for Tax Clearing 1. Access the activity as follows:

IMG MenuFinancial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Down Payment Received Define Account for Tax Clearing

Transaction CodeOBXB

2. Double-click on Input tax clearing on down payments (transaction VVA).



Input tax clearingAccount

VVA499000


6. Choose Back.

7. Double-click on Output tax clearing on down payments (transaction MVA).

Output tax clearingAccount

MVA289000


3.2.1.1.1.5.12 Define Accounts for Automatic Offsetting Entry


IMG MenuFinancial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Postings with Alternative Reconciliation Account Other Special G/L Transactions Define Accounts for Automatic Offsetting Entry

Transaction CodeOBXS



Acct type/sp. G/L indAccount

DG890910

DS890980

KG890700

KS890990


3.2.1.1.1.5.13 Define Accounts for Bill of Exchange Transactions1. Access the activity as follows: gdfg This functionality is rarely used in Serbia. If the customer wants to use it, the GL account from the account group 47* should be used.2. Access the activity as follows

IMG MenuFinancial Accounting (New) Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange Receivable Define Accounts for Bill of Exchange Transactions

Transaction CodeOBYH

3. Double-click on the transaction from the table below.


5. Enter the relevant account as stated in the table below.

DescriptionTransactionAccount

Bank discount chargesBDS

Bank collection charges BIK

Revenue from discount charges DSK

Revenue from collection chargesINK


3.2.1.1.1.6 Transport Chart of Accounts: Account Determination (T030x,T045W,T074)

3.2.1.1.1.6.1 Define Tax Accounts


IMG MenuFinancial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Tax Accounts


In the document TP_Tax procedure_RS.docyou find all account assignments from chart of accounts CARS for automatic tax postings. The file containes localized Tax procedure.Enter the accounts for the specified transaction keys according to the file. To maintain the rules for automatic postings (indicator Account modif. has to be set for some transactions) choose Rules pushbutton and set the indicator according to the data in the Excel sheet.For detailed information please refer to the IMG-Documentation.


3.2.1.1.1.6.2 Prepare Automatic Postings for Foreign Currency Valuation


IMG MenuFinancial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation

Transaction CodeOBA1

2. Double-click on the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).


4. Enter the relevant accounts as stated in the table below.Foreign currency valuation in Serbia is defined through KDF, not necessary to use KDB.Exchange rate difference keyExpense accountE/R Gains acct

///

5. Choose Back (F3).

6. Double-click on transaction RDF (Internal currencies rounding differences).

DebitCredit

579800679800


8. Double-click on transaction KDF (Exchange Rate Dif.: Open Items/GL Acct).

G/L AccountLossGainVal.loss 1Val.gain 1Bal.sheet adj.1

150200563000663000563010663200150009

203000563000663000563010663200203009

221010563000663000563010663200221019

242000563000663000563010663200242000

244000563000663000563010663200244000

244010563000663000563010663200244010

244020563000663000563010663200663200

246000563000663000563010663200246000

248000563000663000563010663200248000

415000563000663000563010663200425009

419000563000663000563010663200419009

423000563000663000563010663200423009

429000563000663000563010663200429009

430000563000663000563010663200430009

430100563000663000563010663200430009

430200563000663000563010663200430009

431100563000663000563010663200431109

432100563000663000563010663200432109

434000563000663000563010663200434009

463400563000663000563010663200463400

465200563000663000563010663200465209

9. Choose Save (Ctr+S) to save your entries.

3.2.1.1.1.6.3 Define Adjustment Accounts for Receivables/Payables by Maturity1. This functionality is rarely used in Serbia. If the customer wants to use it, appropriate accounts could be created and entered in Customizing for Receivables/Payables by Maturity. Some hints are given in the tables below.2. Access the activity as follows:

IMG MenuFinancial Accounting (New) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and sort Receivables and Payables Define Adjustment Accounts for Receivables/Payables by Maturity

Transaction CodeOBBV

3. Double-click on the transaction V00 (Receivables 1 year).

Reconciliation accountAdjustment AccountTarg. Acct.

202000202009


10. Double-click on transaction V02 (Liabilities 1 and 5).

Reconciliation accountAdjustment AccountTarg. Acct.

433000433009

15. Choose Save (Ctr+S) to save your entries.3.2.1.1.1.6.4 Define Alternative Reconciliation Account for Customers


IMG MenuFinancial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Postings with Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Account for Customers

Transaction CodeOBXY

2. Double-click on Interest Receivable.



Recon. acctSpecial G/L account

202000220020

5. Choose Back.


3.2.2 Business Transactions

3.2.2.1 Open Item Clearing

3.2.2.1.1 Prepare Automatic Clearing

Use

In this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:

The account type

The account number or number range

You can also enter five additional criteria.

Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors). You can determine the field names by looking at the tables in the Data Dictionary. To do this, choose Tools ( ABAP Workbench ( Dictionary.

Rules defined for automatic clearing for account type S (general ledger):

Criterion 1:ZUONR (Assignment)

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable/ Accounts Payable ( Business Transactions ( Open Item Clearing ( Prepare Automatic Clearing

2. Choose New entries.


ChtAcctAcct TyFrom acctTo accountCriterion1 Criterion2

CARSS09999999999ZUONR



3.2.2.2 Adjustment Posting/Reversal

3.2.2.2.1 Permit Negative Posting

Use

In this activity you specify whether reverse documents can be comprised of negative postings for each company code.

Negative postings have been permitted for company code BP01.

Procedure


IMG MenuFinancial Accounting(NEW) ( General Ledger Accounting (NEW) ( Business Transactions ( Adjustment Posting/Reversal ( Permit Negative Posting


Company CodeNegative Postings Allowed

BP01Set the indicator

BP0XSet the indicator



3.2.2.2.2 Define Reasons for Reversal

Use

Reverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a negative posting. The settings have been taken from the standard system. You can find additional information in Chapter Closing Accrual/Deferrals.

Procedure


IMG MenuFinancial Accounting(NEW) ( General Ledger Accounting (NEW) ( Business Transactions ( Adjustment Posting/Reversal ( Define Reasons for Reversal


Reversal ReasonNegative PostingAlt. Posting DateText

05Deselect the indicator!XAccrual/Deferral posting



3.3 Accounts Receivable and Accounts Payable

3.3.1 Customer Accounts

3.3.1.1 Master Data

3.3.1.1.1 Preparations for Creating Customer Master Data

3.3.1.1.1.1 Create Number Ranges for Customer Accounts

Use

In this activity you create the number ranges for the customer accounts.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Customer Accounts ( Master Data ( Preparations for Creating Customer Master Data ( Create Number Ranges for Customer Accounts

2. On the Customer Number Ranges view choose Change Intervals.

3. On the Maintain Number Range Intervals view choose Insert Interval.

4. On the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).

5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.

Maintain the following number range intervals

NoFrom numberTo numberExtl

0100000100000000099999

0200001000000000299999

0300000000010000009999X

XXAZZZZZZZZZZX

6. When you have maintained all number ranges, choose Save. Confirm the dialog box regarding transport on number ranges.

7. Choose Back twice to leave the IMG activity.

3.3.1.1.1.2 Define Account Groups with Screen Layout (Customers)

Use

In this activity the settings for the customer account group are determined:

the interval for the account numbers

whether the number is assigned internally by the system or externally by the user (type of number assignment)

whether it is an one-time account

which fields are ready for input or must be filled when creating and changing master records (field status)Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Customer Accounts ( Master Data ( Preparations for Creating Customer Master Data ( Define Account Groups with Screen Layout (Customers)

2. The following account groups are provided:

Account GroupName

CPDAOne-time cust.(ext.no.assgnmt)

DEBICustomer (general)

DEMOCustomer (ext.No. -Best Prac.)

KUNACustomer (ext.number assgnmnt)

VERBAffiliated Companies - BP

YDUMDummy customer

YG01Customer BP

YG03Payer BP

3.3.1.1.1.3 Assign Number Ranges to Customer Account Groups

Use

In this activity you assign the number ranges to the customer account groups.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Payable Accounts Receivable ( Customer Accounts ( Master Data ( Preparations for Creating Customer Master Data ( Assign Number Ranges to Customer Account Groups


Account GroupNo Range Number

CPDAXX

DEBI01

DEMO03

KUNAXX

VERBXX

YDUMXX

YG01XX

YG03XX

3. Choose Save.


3.3.1.2 Line Items

3.3.1.2.1 Display Line Items

3.3.1.2.1.1 Define Line Layout

Use

To display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Vendor Accounts ( Line Items ( Display Line Items ( Define Line Items without ALV ( Define Line Layout

2. On the Maintain Line Layout Configuration: List screen, choose Create.


Line LayoutTextFields with this specific series

Z02Reference document numberDocument Number

Reference

Document Date

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text

Z03Affiliated CompanyAssignment

Document Number

Document Date

Trading partner

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text

3.3.1.2.1.2 Choose Additional Fields

Use

Field VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Vendor Accounts ( Line Items ( Display Line Items ( Display Line Items without ALV ( Choose Additional Fields

2. Enter Account type K (Vendors).

3. Choose Enter.

4. Select the fourth line. Choose Insert after.

5. On the dialog box choose Line Item.

6. Search for the field name VBUND and double-click on the line to select the field

7. Choose Save.

8. Choose Back.

9. Enter Account type D (Customers).

10. Choose Enter.

11. Select the tenth line. Choose Insert after.12. In the dialog box in field Field Name enter VBUND.

13. Choose Save.

14. Choose Back twice to leave the IMG activity

Perform the same steps for the selection fields.


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Vendor Accounts ( Line Items ( Display Line Items ( Display Line Items without ALV ( Choose Selection Fields

16. Enter Account type K (Vendors).

17. Choose Enter.

18. Select the third line. Choose Insert after.

19. In the dialog box in field Field Name enter VBUND.

20. Choose Save.

21. Choose Back.

22. Enter Account type D (Customers).

23. Choose Enter.

24. Select the third line. Choose Insert after.25. In the dialog box in field Field Name enter VBUND.

26. Choose Save.


3.3.2 Vendor Accounts

3.3.2.1 Master Data

3.3.2.1.1 Preparations for Creating Vendor Master Data

3.3.2.1.1.1 Define Accounting Clerks

Use

You define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records which the accounting clerk supervises. You can use this information for evaluations and for correspondence.

Procedure1. Access the activity as follows:

IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Vendor Accounts ( Master Data ( Preparations for Creating Vendor Master Data ( Define Accounting Clerks

2. Choose New Entries.


Company CodeAccounting ClerkAccounting Clerk Descr.User Name

BP01AM Petar Petrovi



3.3.2.1.1.2 Create Number Ranges for Vendor Accounts

Use

In this activity you create the number ranges for the vendor accounts.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Vendor Accounts ( Master Data ( Preparations for Creating Vendor Master Data ( Create Number Ranges for Vendor Accounts

2. On the Vendor Number Ranges view choose Change Intervals.

3. On the Maintain Number Range Intervals view choose Insert Interval.

4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.

6. Maintain the following number range intervals:

NoFrom numberTo numberExtl

0100000100000000019999

0200001000000000199999

0300000000010000009999X

XXAZZZZZZZZZZX

When you have maintained all number ranges choose Save. Confirm the dialog box regarding transport on number ranges.


3.3.2.1.1.3 Define Account Groups with Screen Layout (Vendors)

Use

In this step, you determine the account groups for vendors.

The following account groups are provided:

Account GroupName

0001Vendor

AUSLForeign Vendor

CPDLOne-time vend.(ext.no.assgnmt)

DEMOBest Practice - test data

KREDVendor (int.number assgnmnt)

LIEFVendor (ext.number assgnmnt)

VERBAffiliated Companies - BP

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Vendor Accounts ( Master Data ( Preparation for Creating Vendor Master Data ( Define Account Groups with Screen Layout (Vendors)

3.3.2.1.1.4 Assign Number Ranges to Vendor Account Groups

Use

In this activity you assign the number ranges to the vendor account groups.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Vendor accounts ( Master Data ( Preparations for Creating Vendor Master Data ( Assign Number Ranges to Vendor Account Groups

2.Make the following entries:

Account GroupNo Range Number

AUSLXX

CPDLXX

DEMO03

KRED02

LIEFXX

VERBXX

3.3.2.1.1.5 Define Screen Layout per Activity (Vendors)

Use

For the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 Change Vendor (Accounting) and XK02 Change vendor (centrally).

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Vendor accounts ( Master Data ( Preparations for Creating Vendor Master Data ( Define Screen Layout per Activity (Vendors)

2. Double-click on transaction type Change Vendor (Accounting).

3. Change the field status for all fields to optional.

4. Double-click on transaction type Change vendor (centrally).

5. Change the field status for all fields to optional.

3.3.3 Business Transactions

3.3.3.1 Incoming Invoices/Credit Memos

3.3.3.1.1 Maintain Terms of Payment

Use

You can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key.

The key can be

stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view),

entered when the FI document is created (or changed),

entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed).

The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments.

The standard terms are used.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Incoming Invoices/Credit Memos ( Maintain Terms of Payment


Pay. termsText%No. of daysFixed dayAdd. months%No. of daysFixed dayAdd. months%No. of daysFixed dayAdd. months

Z001Pay tomorrow w/o deduction010000000000

Z007Pay for 7 days w/o deduction070000000000





3.3.3.2 Outgoing Payments

3.3.3.2.1 Outgoing Payments Global Settings

3.3.3.2.1.1 Define Posting Keys for Clearing

Use

In this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Outgoing Payments ( Outgoing Payments Global Settings ( Define Posting Keys for Clearing

2. Double-click on the clearing procedure UMBUCHNG (Transfer posting with clearing).3. Make the following entries:

FieldValue

Customers: Clearing Debit07

Customers: Clearing Credit17

Customers: Residual Item Bal. Debit04

Customers: Residual Item Bal. Credit14

Customers: Special G/L Debit09

Customers: Special G/L Credit19

Vendors: Clearing Debit27

Vendors: Clearing Credit37

Vendors: Residual Item Bal. Debit24

Vendors: Residual Item Bal. Credit34

Vendors: Special G/L Debit29

Vendors: Special G/L Credit39

G/L Accounts Debit40

G/L Accounts Credit50

Document type (A/R)AB

Document type (A/P)AB

Document type (G/L)AB

3.3.3.2.1.2 Define Default Values for Payment Block

Use

You can set up an automatic payment block reason for terms of payment. For terms of payment 0004 payment block reason A have to be set up.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Business Transactions ( Outgoing Payments ( Outgoing Payments Global Settings ( Payment Block Reasons ( Define Default Values for Payment Block

2. Make the following entries: Delete the block key for payment term 0004 and save your settings.

Payment TermsDay LimitBlock Key

000400

3.3.3.2.2 Manual Outgoing Payments

3.3.3.2.2.1 Define Tolerances (Vendors)

Use

The tolerance groups KRE1 and (blank) with the standard settings for vendors have been created for company code BP01.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Business Transactions ( Outgoing Payments ( Manual Outgoing Payments ( Define Tolerances (Vendors)

2.Make the following entries for both of the company codes BP01 and BP0X:

Tolerance GroupGainLossPercent (Gain) Percent (Loss) Adj. Disc.Adj. Disc. ByGrace DaysPT from Inv.Fixed PTPartial DiscountDunning Key

999,005,0010,00,502,002,00000004X

KRE1999,005,0010,02,51,001,0001XX2

DEB1999,005,0010,02,51,001,0001X

3.3.3.2.3 Automatic Outgoing Payments

3.3.3.2.3.1 Payment Method/Bank Selection for Payment Program

3.3.3.2.3.1.1 Set Up All Company Codes for Payment Transactions

Use

Specify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.

Cash discount strategy: determination of maximum cash discount for the company code.Special G/L transactions: are to be settled for customers and vendors.Vendors - Special G/L transactions to be paid: A (Down payment), B (Financial assets down payment), F (Down payment request), I (Intangible asset down payment), M (Tangible asset down payment), V (Stocks down payment)Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Outgoing Payments ( Automatic Outgoing Payments ( Payment Method/Bank Selection for Payment Program ( Set Up All Company Codes for Payment Transactions



FieldValue

Company CodeBP01

Sending Company CodeBP01

Paying Company CodeBP01

Max. Cash DiscountX

Vendors: Sp. G/L transactions to be paidABFIMV

Customers: Sp. G/L transactions to be paidAF

FieldValue

Company CodeBP0X

Sending Company CodeBP0X

Paying Company CodeBP0X

Max. Cash DiscountX

Vendors: Sp. G/L transactions to be paidABFIMV

Customers: Sp. G/L transactions to be paidAF


3.3.3.2.3.1.2 Set Up Paying Company Codes for Payment Transactions

Use

Minimum amount for which an incoming (1,00 RSD) or outgoing payment (5,00 RSD) is created.

(SAP standard is used with minor changes.)

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Outgoing Payments ( Automatic Outgoing Payments ( Payment Method/Bank Selection for Payment Program ( Set Up Paying Company Codes for Payment Transactions



FieldValue

Company CodeBP01

Min. Amount Incoming Payment1,00

Min. Amount Outgoing Payment5,00

4. Choose Forms.


FieldValue

Form Payment AdviceSAPscript - Y_3K_AVIS

EDI Accompanying SheetY_F110_EDI_01

6. Choose Sender Details.

7. Make the following entries in section Sender Details for SAPscript Forms:

FieldValue

Text IDADRS

Letter HeaderADRS_HEADER

Footer TextADRS_FOOTER

Signature textADRS_SIGNATURE

SenderADRS_SENDER


3.3.3.2.3.1.3 Set Up Payment Methods per Country for Payment Transactions


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Outgoing Payments ( Automatic Outgoing Payments ( Payment Method/Bank Selection for Payment Program ( Set Up Payment Methods per Country for Payment Transactions

Payment methods:a. 1 compensation

b. B - cheks

c. E domestic paymentd. F foreign payment3.3.3.2.3.1.4 Set Up Payment Methods per Company Code for Payment Transactions

Use

Define which payment methods can be used per company code and determine the conditions under which a payment method should be used.

The system contains the following payment methods and settings for company code BP01:

Payment MethodDescription

1Compensation, CS_HAL format

BCheck, CS_HAL_PRINT format

EDomestic bank transfer, CS_HAL format

FForeign bank transfer, CS_HAL_PRINT format

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Outgoing Payments ( Automatic Outgoing Payments ( Payment Method/Bank Selection for Payment Program ( Set Up Payment Methods per Company Code for Payment Transactions

2. Choose New entries.

3. In field company code, enter BP01.

4. Make entries for the following payment methods (be aware the table is continued on the next page as it is too wide for one page):

PMPmnt. advice if form is fullLine items per formMinimum amountMaximum amountAllowed for pyts. to cust./vendors abroad?Foreign currency allowedCust./vendor bank abroad allowed?

11,009.999.999.999,00

B1,009.999.999.999,00

E1,009.999.999.999,00XXX

F1,009.999.999.999,00

3.3.3.2.3.1.5 Create Bank Master Data

Use

If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.

Procedure

Choose the menu to create bank master data manually.

1. To carry out the activity, choose one of the following navigation options:

SAP MenuSAP Menu ( Accounting ( Financial Accounting ( Banks ( Master Data ( Bank Master Record ( Create

Transaction CodeFI01

2. On the Create Bank: Initial Screen make the following entries:

Field nameDescriptionR/O/CUser action and valuesNote

Bank CountryBank countryRRSExample

Bank KeyBank keyR105For example, use bank number as bank key

3. Choose Enter.

4. On the Create Bank: Detail Screen make the following entries:

Field nameDescriptionR/O/CUser action and valuesNote

Bank NameBank nameRAIK Bank ADExample

CityCityR18000 Ni City where the bank is located

5. Choose Enter.

6. Save your data.Bank KeyBank country keyName of bankHouse number and streetCity

265RSRAIFFEISENBANK Srbija AD11000 Beograd

165RSHYPO-ALPE-ADRIA-BANK AD 11000 Beograd

See the list of sample banks Available_RS_Banks.xlsProcedureAnother alternative to create bank master data is the import using programs.Appropriate settings have to be made for the relevant country under Set Country-Specific Checks. These settings determine whether report RFBVALL_0 (banks are imported by bank number) or report RFBVBIC (banks are imported by SWIFT code) is used when the bank master files are imported.Execute transaction SA38 to run those reports and refer to report documentation.Result

You have created some bank master data.

3.3.3.2.3.1.6 Define House Banks (from 'Bank Accounting > Bank Accounts')

Use

Real-life model banks are imported by means of eCATTs.

For Serbia the key for the bank directory is the bank number. Appropriate settings have to be made for the relevant country under Set Country-Specific Checks. These settings determine whether report RFBVALL_0 (banks are imported by bank number) or report RFBVBIC (banks are imported by SWIFT code) is used when the bank master files are imported. No report exists for France that imports banks by bank number. Execute transaction SA38 to run those reports and refer to the report documentation.

You should use IBANs and Swift Codes for your house banks. Also you should maintain at customer and vendor master records IBANs. Swift codes you can maintain at bank master records. Please see transaction FI01 FI03. These could save bank transaction costs.

See SAP Note 132012 Addresses as a source for bank number overall files.This note describes where to get bank master data (bank numbers) files for importing.

eCATT for the Bank Master Data

The eCATT for the bank master data contains real-life model banks for Serbia. These model banks are used as house banks and in the customer and vendor master records.

Create House Bank ID

Procedure


IMG MenuFinancial Accounting (NEW) ( Bank Accounting ( Bank Accounts ( Define House Banks

2. Enter the company code BP01.

3. On the Change View House Banks: Overview make the following entries:

House BankBank CtryBank KeyBank Name(taken from the bank master data)

HYPRS165HYPO-ALPE-ADRIA-BANK AD

RBARS265RAIFFEISENBANK AD

SGBRS275SOCIETE GENERALE YUGOSLAV BANK AD

4. Save your entries. Double-click on an entry.

5. On the Change View House Bank: Details screen you find a button Data medium exchange. Click on it and some more fields will be visible. Make the following entries for each bank:

Bank numberHouse bank

165HYP

265RBA

275SGB

6. In the left hand frame, double-click on Bank Accounts and maintain the following data for the respective house bank.

House BankAccount IDDescriptionBank Account NumberCurrencyG/L Account

HYPHYP01HYP RSD1123456789RSD241000

RBAEURRBA EUR1112345678EUR244010

RBARBA01RBA RSD2123456789RSD241010

SGBSGB01SGB RSD3123456789RSD241020

SGBUSDSGB RSD2223456789USD244020


Obtain the federal state number from the responsible state central bank area or the house bank.

The following Customizing settings have been made for the data medium exchange (these settings are used by the payment program):Instruction key 01 is the default instruction key for all banks. For more information on the instruction key, refer to the documentation of business process procedure (Automatic payment program).

3.3.3.2.3.1.7 Set Up Bank Determination for Payment Transactions

Use

The program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made:

Ranking order of banks: specify which house banks are permitted and rank them in a list.

Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.

Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.

Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.

The amounts for outgoing payments are set to zero for all banks (except Deutsche Bank DB), since payments are only effected by Deutsche Bank. Only incoming payments are posted for the other banks.

The reason is if Treasury is also installed, the cash concentration function is activated here; in other words, all the other accounts are cleared and transferred to the Deutsche Bank accounts in the evening.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Outgoing Payments ( Automatic Outgoing Payments ( Payment Method/Bank Selection for Payment Program ( Set Up Bank Determination for Payment Transactions


Ranking Order:

Pay Comp. CodePMCurrencyRank OrderHouse Bank

BP01E00001HYP

BP01E00002RBA

BP01E00003SGB

BP01F00001SGB

Bank Accounts:

Pay Comp. CodeHouse BankPMCurrencyAcct. IDBank Subacct.

BP01HYPERSDBP01241900

BP01RBAERSDBP01241910

BP01RBAFEURBP01248000

BP01SGBERSDBP01241920

BP01SGBFUSDBP01248000

Available Amounts:

Pay Comp. CodeHouse BankAcct. IDDays to Val. DateCurrAvail. OutgoingScheduled Incoming

BP01HYPHYP01999RSD999.999.999.999,001.000.000.000,00

BP01RBAEUR999EUR999.999.999.999,001.000.000.000,00

BP01RBARBA01999RSD999.999.999.999,001.000.000.000,00

BP01SGBSGB01999RSD999.999.999.999,001.000.000.000,00

BP01SGBUSD999USD999.999.999.999,001.000.000.000,00

3.3.3.3 Payment Media

3.3.3.3.1 Define Sender Details for Payment Forms

Use

In this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Outgoing Payments ( Automatic Outgoing Payments ( Payment Media ( Define Sender Details for Payment Forms


Company CodeText IDLetter HeaderFooter TextSignature TextSender

BP01ADRSADRS_HEADERADRS_FOOTERADRS_SIGNATUREADRS_SENDER

3.3.3.3.2 Define Instruction Keys

Use

Instruction Keys: controls what instructions for making a payment order are sent to participating banks. The key can be specified in vendor master records or in your house banks.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Business Transactions ( Outgoing Payments ( Automatic Outgoing Payments ( Payment Media ( Data Medium Exchange ( Define Instruction keys

2. Enter Bank country RS. Make the following entries:

PMInstr. KeyExplanationIK1IK2

120Promet robe i usluga - medjufazna potrosnja

121Promet robe i usluga - finalna potrosnja

122Usluge javnih preduzeca

123Investicije u objekte i opremu

124Investicije - ostalo

125Zakupnine (sa karakterom javnih prihoda)

126Zakupnine (placa se porez prema zakonu)

127Subvencije, regresi i premije sa posebnih racuna

128Subvencije, regresi i premije sa ostalih racuna

131Carine i druge uvozne dazbine

140Zarade i druga primanja zaposlenih

141Obustave od zarada

142Druga licna primanja zaposlenih

144Isplate preko omladinskih i studentskih zadruga

145Penzije

146Obustave od penzija

147Druga socijalna davanja (nadoknade)

148Prihodi od vlasnistva

149Zarade po drugim osnovama

153Uplata tekucih prihoda

157Povracaj vise napl. ili pogr.napl.tekucih prihoda

158Preknj.vise upl.ili pogr.uplacenih tekucih prihoda

160Premije osiguranja i nadoknada stete

161Raspored tekucih prihoda

162Transferi u okviru drzavnih organa

163Ostali transferi

164Pren sr iz budz za obezb povr vise napl tek prihod

165Uplata pazara

166Isplata gotovine

170Kratkorocni krediti

171Dugorocni krediti

172Aktivna kamata

173Polaganje orocenih depozita

175Ostali plasmani

176Otplata kratkorocnih kredita

177Otplata dugorocnih kredita

178Povracaj orocenih depozita

179Pasivna kamata

180Eskont hartija od vrednosti

181Pozajmice osnivaca za likvidnost

182Povracaj pozajmice za likvidnost osnivacu

183Naplata cekova gradjana

184Platne kartice

185Menjacki poslovi

186Kupoprodaja deviza

187Donacije i sponzorstva

188Donacije

189Transakcije po nalogu gradjana

190Druge transakcije

B20Promet robe i usluga - medjufazna potrosnja

B21Promet robe i usluga - finalna potrosnja

B22Usluge javnih preduzeca

B23Investicije u objekte i opremu

B24Investicije - ostalo

B25Zakupnine (sa karakterom javnih prihoda)

B26Zakupnine (placa se porez prema zakonu)

B27Subvencije, regresi i premije sa posebnih racuna

B28Subvencije, regresi i premije sa ostalih racuna

B31Carine i druge uvozne dazbine

B40Zarade i druga primanja zaposlenih

B41Obustave od zarada

B42Druga licna primanja zaposlenih

B44Isplate preko omladinskih i studentskih zadruga

B45Penzije

B46Obustave od penzija

B47Druga socijalna davanja (nadoknade)

B48Prihodi od vlasnistva

B49Zarade po drugim osnovama

B53Uplata tekucih prihoda

B57Povracaj vise napl. ili pogr.napl.tekucih prihoda

B58Preknj.vise upl.ili pogr.uplacenih tekucih prihoda

B60Premije osiguranja i nadoknada stete

B61Raspored tekucih prihoda

B61Raspored tekucih prihoda

B62Transferi u okviru drzavnih organa

B63Ostali transferi

B64Pren sr iz budz za obezb povr vise napl tek prihod

B65Uplata pazara

B66Isplata gotovine

B70Kratkorocni krediti

B71Dugorocni krediti

B72Aktivna kamata

B73Polaganje orocenih depozita

B75Ostali plasmani

B76Otplata kratkorocnih kredita

B77Otplata dugorocnih kredita

B78Povracaj orocenih depozita

B79Pasivna kamata

B80Eskont hartija od vrednosti

B81Pozajmice osnivaca za likvidnost

B82Povracaj pozajmice za likvidnost osnivacu

B83Naplata cekova gradjana

B84Platne kartice

B85Menjacki poslovi

B86Kupoprodaja deviza

B87Donacije i sponzorstva

B88Donacije

B89Transakcije po nalogu gradjana

B90Druge transakcije

E20Promet robe i usluga - medjufazna potrosnja

E21Promet robe i usluga - finalna potrosnja

E22Usluge javnih preduzeca

E23Investicije u objekte i opremu

E24Investicije - ostalo

E25Zakupnine (sa karakterom javnih prihoda)

E26Zakupnine (placa se porez prema zakonu)

E27Subvencije, regresi i premije sa posebnih racuna

E28Subvencije, regresi i premije sa ostalih racuna

E31Carine i druge uvozne dazbine

E40Zarade i druga primanja zaposlenih

E41Obustave od zarada

E42Druga licna primanja zaposlenih

E44Isplate preko omladinskih i studentskih zadruga

E45Penzije

E46Obustave od penzija

E47Druga socijalna davanja (nadoknade)

E48Prihodi od vlasnistva

E49Zarade po drugim osnovama

E53Uplata tekucih prihoda

E57Povracaj vise napl. ili pogr.napl.tekucih prihoda

E58Preknj.vise upl.ili pogr.uplacenih tekucih prihoda

E60Premije osiguranja i nadoknada stete

E61Raspored tekucih prihoda

E62Transferi u okviru drzavnih organa

E63Ostali transferi

E64Pren sr iz budz za obezb povr vise napl tek prihod

E65Uplata pazara

E66Isplata gotovine

E70Kratkorocni krediti

E71Dugorocni krediti

E72Aktivna kamata

E73Polaganje orocenih depozita

E75Ostali plasmani

E76Otplata kratkorocnih kredita

E77Otplata dugorocnih kredita

E78Povracaj orocenih depozita

E79Pasivna kamata

E80Eskont hartija od vrednosti

E81Pozajmice osnivaca za likvidnost

E82Povracaj pozajmice za likvidnost osnivacu

E83Naplata cekova gradjana

E84Platne kartice

E85Menjacki poslovi

E86Kupoprodaja deviza

E87Donacije i sponzorstva

E87Donacije i sponzorstva

E88Donacije

E89Transakcije po nalogu gradjana

E90Druge transakcije

3.3.3.4 Dunning

3.3.3.4.1 Basic Settings for Dunning

3.3.3.4.1.1 Define Dunning Block Reasons

Use

You define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Business Transactions ( Dunning ( Basic Settings for Dunning ( Define Dunning Block Reasons


Dunning BlockText

Ablocked for dunning

3.3.3.4.1.2 Dunning Procedure

3.3.3.4.1.2.1 Define Dunning Procedures

Use

You enter the settings that control the dunning program by:

1. Specifying the company codes to include in dunning.

2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)

3. Setting the dunning charges.

4. Specifying the net payment due date at which a particular dunning level is reached.

5. Specifying the dunning notice you want to send to your customers.

The following dunning procedure have been defined for dunning customers:01 Four-level dunning notice, every 14 daysProcedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Dunning ( Dunning Procedure ( Define Dunning Procedures

2. Choose New procedure.3. Make the following entries:FieldEntry

Dunn.Procedure0001

NameFour-level dunning notice, every 14 days

Dunning Interval in Days014

No.of dunning levels4

Total due items from dunning level

3

Min.days in arrears (acct)

6

Line item grace periods

2

Public hol.cal.ID

08

Interest indicator

01

Standard transaction dunningX

Ref.Dunning Procedure for Texts0001

4. Choose Dunning Levels.5. Maintain the following entries:FieldDunning level 1Dunning level 2Dunning level 3Dunning level 4

Days in arrears2163044

Calculate interest?XX

Always dun?X

Print all itemsXX

Payment deadline107

6. Choose Charges, enter currency RSD and make the following entries:

FieldDunning level 1Dunning level 2Dunning level 3Dunning level 4

Dunn.charge551010

7. Choose Dunning Texts, enter company code BP01 and choose account type customer. Make the following entries:

FieldDunning level 1Dunning level 2Dunning level 3Dunning level 4

FormY_F150_DUNN_01Y_F150_DUNN_01Y_F150_DUNN_02Y_F150_DUNN_02

8. Save your entries.3.3.3.4.1.2.2 Define Dunning Procedures

Use

In this activity you enter the settings that control the dunning program.

Procedure


IMG MenuFinancial Accounting (NEW) Accounts Receivable and Accounts Payable( Business Transactions ( Dunning ( Dunning Procedure ( Define Dunning Procedures

2. From the menu, choose Environment ( Company Code Data and make the following entries:

Company CodeDunning by AreaSeparate Dunn. NoticeRef. Comp. Code Sort. Variant AcctSort. Variant ItemsDunn. Comp. code

BP01BP01K1P1BP01

3.3.3.4.2 Printout

3.3.3.4.2.1 Define Sender Details for Dunning Forms

Use

In this activity, you define which standard texts are used for the header, the footer, and the sender address in the letter window for each company code.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Business Transactions ( Dunning ( Printout ( Define Sender Details for Dunning Forms

2. Enter the company code BP01 and make the following entries:

Dunning AreaText IDHeader TextFooter TextSignature TextSender

ADRSADRS_HEADERADRS_FOOTERADRS_SIGNATUREADRS_SENDER

3.3.3.4.2.2 Allow Dunning with SAPscript Forms

Use

You have the possibility to use either SAPscript forms or Smart Forms in the dunning procedure. In this transaction you have to specify which forms are used for dunning in this system.

This table is cross-client. Any changes you make in this table will take effect in all clients of your system.

Prerequisites

You have processed the previous mentioned steps.

Procedure

1. Access the activity using one of the following navigation options:

IMG MenuFinancial Accounting (NEW) ( Financial Accounting Global Settings (New) ( Tools ( Customer Enhancements ( Business Transaction Events

Transaction CodeBF31

2. From the menu choose Settings ( P/S Function Modules ( of an SAP Application.

3. On the Change View Publish & Subscribe BTE: SAP Enhancement: Overview screen, check - and if necessary change - the following entries:

Field nameDescriptionUser action and valuesNotes

EventEvent (Business Transaction Event)00001720This entry already exists.

CountryCtr (Country ISO Code)Blank

Appl.Appl. (Application Indicator for BTE)FI-FI

FunctFunction ModuleFI_PRINT_DUNNING_NOTICEThis function module needs to be entered if SAPSCRIPT forms should be used.


If you want to use Smart Forms, you have to enter for above-mentioned event 00001720 function module FI_PRINT_DUNNING_NOTICE_SMARTF. Note that in installation guide and configuration guide the set up for customizing is only made for dunning with SAPscript forms and not for dunning with Smart Forms.Result

You can run the BPP for dunning using SAP Best Practices SAPscript forms.

3.3.3.5 Open Item Clearing

3.3.3.5.1 Prepare Automatic Clearing

Rules defined for automatic clearing for account type D (customer), K (vendor):

Criterion 1:XBLNR (Reference)

Use

In this activity you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero.

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Open Item Clearing ( Prepare Automatic Clearing


CoAAcct. TypeFrom Acct.To Acct.Criterion1Criterion2

CARSD19999999999XBLNR

CARSDAZXBLNR

CARSK09999999999XBLNR

CARSKAZXBLNR

CARSD19999999999XBLNR

3.3.3.6 Down Payment Received

3.3.3.6.1 Define Reconciliation Accounts for Customer Down Payments

Use

In this step, you define an account in which the customer down payments or down payment requests are managed in the general ledger. In the case of down payments or down payment requests, the posting is automatically made to this account instead of to the normal receivables account (reconciliation account).

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable( Business Transactions ( Down Payment Received ( Define Reconciliation Accounts for Customer Down Payments

2. Double-click on the entry for account type D/ SGL Ind. A.

3. Enter chart of accounts CARS and maintain the following entries:

Recon. acct Special G/L account Output tax clearing.

200000430000

201000430100

202000430200

203000430200

4. Save your entries.3.3.3.7 Down Payment Made

3.3.3.7.1 Define Alternative Reconciliation Account for Down Payments

Use

You can post down payments and other special G/L transactions within SAP Best Practices. The following settings of SAP standard system for down payments paid are used (chart of account CARS, account type K (vendor)):

Procedure


IMG MenuFinancial Accounting (NEW) ( Accounts Receivable and Accounts Payable ( Business Transactions ( Down payment made ( Define Alternative Reconciliation Account for Down Payments

2. Double-click on the entry for the relevant account type / SGL Ind. ( see table below).

3. Enter chart of accounts CARS and maintain the entries as stated in the table below. Make the following entries:

Chart of AccountsAccount TypeSpecial G/L IndicatorReconc. Acct. G/LG/L Acct. No.Acct. Dertm. Key for Clearing Tax

CARSKA433000433000

CARSKA434000434000

CARSKF431000433999

CARSKF431100433999

CARSKF432000433999

CARSKF432100433999

CARSKF433000433999

CARSKF434000433999

CARSKG431000439100

CARSKG432000439100

CARSKG433000439100

CARSKI43100016000

CARSKI43110016100

CARSKI43200016000

CARSKI43210016100

CARSKI43300016000

CARSKI43400016100

CARSKI44000016000

CARSKM43100028000

CARSKM43110028100

CARSKM43200028000

CARSKM43210028100

CARSKM43300028000

CARSKM43400028100

CARSKM44000028000

CARSKV431000150000

CARSKV431100151000

CARSKV432000150000

CARSKV432100151000

CARSKV433000150000

CARSKV434000151000

CARSKV440000150000

CARSKW431000439101

CARSKW432000439101

CARSKW433000439101


3.3.3.8 Interest Calculation

3.3.3.8.1 Interest Calculation

3.3.3.8.1.1 Define Reference Interest Rates

Use

In this step, you define procedure for interest rate calculation.ProcedureThis procedure is implemented through SAP localization program - /CCEE/YUFI_RFDUZI00. For Customizing steps, please see reference documentation.

See localization document Documentation_Serbia_ver4.doc.3.4 Bank Accounting

3.4.1 Bank Accounts

3.4.1.1 Update House Bank Account with House Bank ID

Use

If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.

Prerequisites

You have set up house bank identification and bank account identification in customizing and you have created general ledger accounts.

Procedure

Choose the menu to change a general ledger account manually.1. Access the activity as follows:

SAP MenuAccounting ( Financial Accounting (NEW) ( General Ledger ( Master Records ( G/L Accounts( Individual Processing ( In Company Code

Transaction CodeFS00

2. On the screen Edit G/L Account Company code data make the following entries:Field nameDescriptionR/O/CUser action and valuesNote

GL Account No.general ledger accounts numberR241000Hypo Alpe Adria Bank account domestic

Company Codecompany codeRBP01example

3. Choose Create/Bank/Interest.4. On the screen Change G/L Account Company code data make the following entries:Field nameDescriptionR/O/CUser action and valuesNote

House bankHYPOHYPidentification set up in customizing

Account IDHYP01OHYP01identification set up in customizing

5. Choose Enter.6. Save your data.

The procedure above describes how to change a general ledger account. See excel sheet ChartOfAccount_CARS_2008.xls. There you find the detailed information for all general ledger accounts which are used for banking. Look for the column House Bank and Account ID.

Result

You have entered the house bank identification and bank account identification in general ledger accounts.

3.4.1.2 Payment Transactions

3.4.1.2.1 Manual Bank Statement

3.4.1.2.1.1 Make Global Settings for Electronic Bank Statement

Use

In this activity you make the global settings for the account statement. There are four main steps to be carried out:

Create account symbolSpecify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.

Assign accounts to account symbolsDefine postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit ( Credit which you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.

Create keys for posting rulesAssign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.

Create a transaction typeAssign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.

For the following entries you have one customizing topic. If you have entered the customizing topic you will find all other settings in the Dialog Structure on the left hand side of the screen.

Procedure


IMG MenuFinancial Accounting (NEW) ( Bank Accounting ( Business Transactions ( Payment Transactions ( Electronic Bank Statement ( Make Global Settings for Electronic Bank Statement

2. Enter chart of accounts CARS. Choose Continue.

Create Account and assign them to Account Symbols:

You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.

AccountTextAcct Mod.CurrencyG/L Acct

RS_BNK_ACCBank account++++++2410++

RS_BNK_INC_PAYIncoming Payments++++++241999

RS_BNK_OUT_PAYOutgoing Payments++++++241998

RS_BNK_SUBACCBank subbacount++++++2419++

Cre

gl ap ar cb

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