· pdf file2007 gist symposium gisgis proj projeecctt pla plannnniningg jim pugh, gisp...

2007GISTSymposium
GISProjectPlanningGISProjectPlanning
JimPugh,GISPGISProjectManager
March2628,2007

200507,EMH&T,Inc.
GISProjectPlanning
GISProjectPlanning

200507,EMH&T,Inc.
85%ofGISProjectsFAIL:87%gomorethan50%overbudget45%dontproduceexpectedbenefits90%gooverschedule.KPMGInformationTechnology
Withoutproperplanning,yourGISprojectwillfail!
85%ofGISProjectsFAIL:87%gomorethan50%overbudget45%dontproduceexpectedbenefits90%gooverschedule.KPMGInformationTechnology
Withoutproperplanning,yourGISprojectwillfail!

200507,EMH&T,Inc.
Top10reasonsGISProjectsFailTop10reasonsGISProjectsFail
1. Poorscope Vagueorincomplete? Creepy? Satisfybusinessneed,not
thecustomer?
2. Schedule Toolong/tooshort? Dontrocktheboat!
3. Noqualitystandards Spatial,attributes,
topology,acceptance Keepitreal
4. Nosystemsintegration Short&longterm Shortsightedneeds
1. Poorscope Vagueorincomplete? Creepy? Satisfybusinessneed,not
thecustomer?
2. Schedule Toolong/tooshort? Dontrocktheboat!
3. Noqualitystandards Spatial,attributes,
topology,acceptance Keepitreal
4. Nosystemsintegration Short&longterm Shortsightedneeds
5.Noexecutivesponsorship Whosgotyourback? Wheresthefunding?
6.Nostafftraining Resourcesunused Resistancetochange
7.Failuretomanagerisk Defined?Monitored?
8.UnrealisticCostEstimates KeepingtheExecshappy?
9.Nointernalmarketing Littlevictories
10.PlannedObsolescence Whathappensin5years?
5.Noexecutivesponsorship Whosgotyourback? Wheresthefunding?
6.Nostafftraining Resourcesunused Resistancetochange
7.Failuretomanagerisk Defined?Monitored?
8.UnrealisticCostEstimates KeepingtheExecshappy?
9.Nointernalmarketing Littlevictories
10.PlannedObsolescence Whathappensin5years?

200507,EMH&T,Inc.
Top10reasonsGISProjectsFailTop10reasonsGISProjectsFail
Thebottomline:
POORPLANNING!
Thebottomline:
POORPLANNING!
Planningisanunnaturalprocessitismuchmorefuntodo
something.Thenicestthingabout
notplanningisthatfailurecomesasacompletesurprise,ratherthanbeing
precededbyaperiodofworryanddepression.SirJohnHarveyJones
Planningisanunnaturalprocessitismuchmorefuntodo
something.Thenicestthingabout
notplanningisthatfailurecomesasacompletesurprise,ratherthanbeing
precededbyaperiodofworryanddepression.SirJohnHarveyJones

200507,EMH&T,Inc.
Theexcuses:WedonthavetimeItllcosttoomuchItsnotthatimportant
Thisprojectisntthatlarge
ImtoobusyWehavetogetstartednow
Theexcuses:WedonthavetimeItllcosttoomuchItsnotthatimportant
Thisprojectisntthatlarge
ImtoobusyWehavetogetstartednow
$$ $$BeforeProjectStarts
AfterProjectStarts
CostsforcorrectingCostsforcorrectingprojectdeviationsprojectdeviations
CostsforplanningCostsforplanning

200507,EMH&T,Inc.
TheProjectPlanTheProjectPlan
ItsyourRoadmapTellsyou:WhereyouregoingHowyouregoingtogetthere
Whoandwhatyouvegottoworkwith
Whenyouredone!
ItsyourRoadmapTellsyou:WhereyouregoingHowyouregoingtogetthere
Whoandwhatyouvegottoworkwith
Whenyouredone!

200507,EMH&T,Inc.
Sharewithallstakeholders InternalandExternal Decisionmakers PlannersWorkerBees
ObtainbuyinALivingdocument Changesassituationschange
Designedtokeepyouoncourse
Sharewithallstakeholders InternalandExternal Decisionmakers PlannersWorkerBees
ObtainbuyinALivingdocument Changesassituationschange
Designedtokeepyouoncourse

200507,EMH&T,Inc.
Twomaincomponents:ProjectDefinition ThespecificsProceduresWho,How,When,When
ManagementPlans ThemodelPoliciesWhatandWhy Projectcontroldocuments Oftenpartofvendorcontract
Twomaincomponents:ProjectDefinition ThespecificsProceduresWho,How,When,When
ManagementPlans ThemodelPoliciesWhatandWhy Projectcontroldocuments Oftenpartofvendorcontract

200507,EMH&T,Inc.
ProjectDefinitionProjectdescription/executivesummary
Scopestatement,includingclientneed,deliverablesandobjectives
Workbreakdownstructure(WBS)
CostestimatesSchedule,includingstart/enddates,milestones,deliverabledates
Performance/acceptancecriteria
ProjectDefinitionProjectdescription/executivesummary
Scopestatement,includingclientneed,deliverablesandobjectives
Workbreakdownstructure(WBS)
CostestimatesSchedule,includingstart/enddates,milestones,deliverabledates
Performance/acceptancecriteria
ManagementPlansRiskmanagementResourcemanagementSchedulemanagementCostmanagementQualityassuranceCommunicationsChangemanagementHealthandsafety
ManagementPlansRiskmanagementResourcemanagementSchedulemanagementCostmanagementQualityassuranceCommunicationsChangemanagementHealthandsafety

200507,EMH&T,Inc.
LevelofdetailProportionatetoprojectcomplexityGenerallyrequiredatsomelevelReusethegoodstuff
LevelofdetailProportionatetoprojectcomplexityGenerallyrequiredatsomelevelReusethegoodstuff

200507,EMH&T,Inc.
RiskManagement
Plan
RiskManagement
Plan

200507,EMH&T,Inc.
RiskManagementPlanRiskManagementPlan
PurposeRiskidentification,estimation,evaluation,andcontrolprocessesSeparatethepossiblefromtheprobableDeterminethebestapproachforcosteffectivelymanagingprojecttroublesbeforeacrisisemerges!
PurposeRiskidentification,estimation,evaluation,andcontrolprocessesSeparatethepossiblefromtheprobableDeterminethebestapproachforcosteffectivelymanagingprojecttroublesbeforeacrisisemerges!

200507,EMH&T,Inc.
Riskisthepotentialfornegativeresults
Opportunityisthepotentialforpositiveresults
Botharevariationsfromtheplan
RiskManagementisnotcontingency
Thetrick?FindtheBalance!
Riskisthepotentialfornegativeresults
Opportunityisthepotentialforpositiveresults
Botharevariationsfromtheplan
RiskManagementisnotcontingency
Thetrick?FindtheBalance!

200507,EMH&T,Inc.
Potentialforriskisgreatestatprojectinitiation
Risknevergoestozero!
Potentialforopportunityincreaseswithtime
Riskismeasurableandmanageable!
Potentialforriskisgreatestatprojectinitiation
Risknevergoestozero!
Potentialforopportunityincreaseswithtime
Riskismeasurableandmanageable!
TimeTime
Impact
Impact
OpportunityOpportunityRiskRisk

200507,EMH&T,Inc.
RiskManagement:AssesswhatcangowrongPrioritizewhatrisksareimportantfromcost,schedule,projectpointofview Implementcontrolstrategiestoaddressthoserisks
RiskManagement:AssesswhatcangowrongPrioritizewhatrisksareimportantfromcost,schedule,projectpointofview Implementcontrolstrategiestoaddressthoserisks

200507,EMH&T,Inc.
RiskRiskManagementManagement
Identify
Assessment Analyze
Prioritize
Mitigate
Control Plan
Track

200507,EMH&T,Inc.
RiskAssessment: Classifyrisks Plotprobabilityofoccurringvs.projectimpact
Prioritizehighhightasks
Consideracceptinglowlowrisks
RiskAssessment: Classifyrisks Plotprobabilityofoccurringvs.projectimpact
Prioritizehighhightasks
Consideracceptinglowlowrisks HIGH
HIGH
LOW
IMPA
CT
LIKELIHOOD
ModerateModerate
UrgentUrgent
ExtremeExtreme
MinorMinor
PRIORITY

200507,EMH&T,Inc.
RiskControlMitigatedecidehowtodealwiththeriskproportionaltotheprobabilityandpotentialimpact: Avoid/Eliminateensurethesituationneverarises Plantakeactionifitdoeshappen Accepttolerate/ignoretheproblem
RiskControlMitigatedecidehowtodealwiththeriskproportionaltotheprobabilityandpotentialimpact: Avoid/Eliminateensurethesituationneverarises Plantakeactionifitdoeshappen Accepttolerate/ignoretheproblem

200507,EMH&T,Inc.
RiskControlPlanforeachsignificantrisk Makeanemergencyplan,and Identifytriggerevent
Trackriskindicatorsandmitigation Monitortriggerevents Measureplanimpact
CostSchedule
Doesfixingtheriskintroducenewrisks?
RiskControlPlanforeachsignificantrisk Makeanemergencyplan,and Identifytriggerevent
Trackriskindicatorsandmitigation Monitortriggerevents Measureplanimpact
CostSchedule
Doesfixingtheriskintroducenewrisks?

200507,EMH&T,Inc.
Commonprojectwarningsigns:NosoundmanagementCriticalmilestonesare/willbemissed
Budgetisspentfasterthanplanned
ChangingprojectscopeHighpriority,criticalissuesarenotbeingresolved
ProjecthasnorisksidentifiedDeliverablesdonotmeetspecifications
Commonprojectwarningsigns:NosoundmanagementCriticalmilestonesare/willbemissed
Budgetisspentfasterthanplanned
ChangingprojectscopeHighpriority,criticalissuesarenotbeingresolved
ProjecthasnorisksidentifiedDeliverablesdonotmeetspecifications

200507,EMH&T,Inc.
QualityManagement
Plan(QualityAssuranceandQualityControl)
QualityManagement
Plan(QualityAssuranceandQualityControl)

· pdf file2007 gis­t symposium gisgis proj projeecctt pla plannnniningg jim pugh, gisp...

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· pdf file2007 gist symposium gisgis proj projeecctt pla plannnniningg jim pugh, gisp...