ggm 09-09-2013

2

Preface

Groningen, 25th of August 2013

Dear EBF Members,

The current academic year is almost over. It has been an eventful year in which many people have

contributed to the continuity of the association. We are delighted to see the engagement of the EBF

Members in visiting and organising the activities of the past year. Among them, 170 active members

have put their effort into organising all of these activities. Furthermore, seven board members have

enjoyed a year full of interaction with our active members. The foundations that have been created by

formers boards were used and further strengthened for achieving and following the desired course for

the future.

During the year we have focused on, among others, positioning, study support and the EBF Network.

Besides, we have focused on other urgent projects such as the digitalisation of the Prospect

Magazine. In the past months we have tried to transfer all of our knowledge about the EBF to our

successors. The EBF Board 2013-2014, which will consist of eight board members next year, is fully

dedicated and willing to experience a great year. All of their effort in the past months convinced us of

their motivation and dedication for next year. We are confident that they will do a great job.

During the General Members’ Meeting on the 9th of September the EBF Board will discuss the Yearly

Report and the Yearly Financial Report, the discharge and appointment of the EBF Board and the

policy plans of the EBF Board 2013-2014. Besides, the EBF Board will inform you about, and will

propose to its members, a newly found cooperation with study association TeMa by becoming

subassociation of the EBF. We are looking forward to your feedback and suggestions.

We hope to welcome all members at ‘t Heerenhuis, Spilsluizen 9 in Groningen at 19.00 on the 9th of

September for tea or coffee. The meeting will start at 19.30 sharp.

Yours sincerely,On behalf of the EBF Board 2012-2013,

Roderik Jongbloed

Chairman EBF Board 2012-2013

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Table of Contents

Preface

2

Agenda

6

Task division EBF Board 2012-2013

7

Task division EBF Board 2013-2014

9

Discharge EBF Board 2012-2013 and appointment EBF Board 2013-2014

12

Discharge Audit Committee 2012-2013 and appointment Audit Committee 2013-2014

14

Discharge Committee that leads the General Members’ Meeting 2012-2013 and appointment

Committee that leads the General Members’ Meeting 2013-2014

16

Minutes Half-yearly General Members’ Meeting dated 11th of March 2013

18

Yearly Report EBF Board 2012-2013

38

Proposal to adjust the EBF-MARUG Convenant

66

Proposal for cooperation between EBF and TeMa

76

Yearly Financial Report EBF Board 2012-2013

82

Report Audit Committee 2012-2013

120

Policy EBF Board 2013-2014

122

Financial Policy EBF Board 2013-2014

130

Declaration Policy EBF Board 2013-2014 140

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Agenda

Yearly General Members’ Meeting of the Economics and Business student Faculty association

Groningen

Date: 9th of September 2013

Time: 19:30 hours

Location: ‘t Heerenhuis, Spilsluizen 9, Groningen

1. Opening

2. Announcements and incoming documents

3. Establishment of the agenda

4. Approval of minutes from the Half-yearly General Members’ Meeting dated 11th of March 2013

5. Establishment Yearly Report EBF Board 2012-2013

6. Proposal to adjust the EBF-MARUG Convenant

7. Proposal for cooperation EBF and TeMa

8. Establishment Yearly Financial Report EBF Board 2012-2013

9. Discharge EBF Board 2012-2013 and appointment EBF Board 2013-2014

10. Round of questions I

11. Discharge Audit Committee 2012-2013 and appointment Audit Committee 2013-2014

12. Discharge Committee that leads the General Members’ Meeting 2012-2013 and appointment

Committee that leads the General Members’ Meeting 2013-2014

13. Establishment Policy EBF Board 2013-2014

14. Establishment Financial Policy EBF Board 2013-2014

15. Any other business

16. Questions

17. Round of questions II

18. Closure

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Task Division EBF Board 2012-2013 dated 9th of September 2013

Roderik Jongbloed

Chairman

Advisory Councils

Alumni (aEB Foundation and

committee)

EBF Conference (second

supervisor)

Faculty of Economics and

Business

Focus points

Management of the building

Positioning: Vision, mission &

strategy

Subassociations

Nicole Lodder

Vice-chairman &

Secretary

Archive

Articles of Association and

Rules of Procedure

CUOS

ESR May

FVOG

IBR (Chairman foundation)

Legal issues

Membership Administration

Sister associations

Planning


strategy

Aaron van Gils

Treasurer

Financial Administration

Financial Policy

IBR (Treasurer and Secretary

foundation)

Insurance

Recruitment Days (second

supervisor)

Support Committee (second

supervisor)

Bas Boekema

Promotion &

Website

Agenda

Award ceremonies

EBF Style

ICT

Informational Activities

Information Systems

Mastercommunities

Nestor, Newsletter & SMS

Promotion

Promotion Team

Social Media

Website

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Jerrel Sloote

Internal Relations

Activity Committee

Activity Portfolio

Christmas Ball

ESR December

Human Resource

Management

International Committee

Introduction Committee

Personal Development

Recruitment

Niels Oskam

Commercial

Relations

Acquisition

Acquisition Team

Advertisements

Consulting Event

Dutch Inhouse Tours

Information Systems

Mastercommunities

Recruitment Days

Sponsoring

Merel Koppen

Study Manager &

Public Affairs

Activity Portfolio

Business Class

EBF Bachelor Symposium

EBF Conference (first

supervisor)

EBF International Symposium

Honours Forum

Prospect Magazine (Chief

Editor)

Speakers Team

Study Support

Support (first supervisor)

Trace your Track

Quest

9

Task Division EBF Board 2013-2014 dated 9th of September 2013

Matthijs van de

Grift

Chairman

Advisory Councils

Alumni (aEB Foundation and

committee)

EBF Conference (second

supervisor)

Faculty of Economics and

Business

Focus points

Management of the building


strategy

Sub-associations

Careers Company

Hadewich de Roo

van Alderwerelt

Vice-chairman &

Secretary

Archive

Articles of Association and

Rules of Procedure

CUOS

ESR May

FVOG

IBR (Chairman foundation)

Legal issues

Membership Administration

Sister associations

Planning


strategy

Frank van Loo

Treasurer

Financial Administration

Financial Policy

IBR (Treasurer & Secretary)

Insurance

Recruitment Days (second

supervisor)

Support Committee (second

supervisor)

Marit Dolfing

Marketing & IT

Officer

Agenda

Award ceremonies

EBF Style

ICT


Nestor, Newsletter & SMS

Promotion

Promotion Team

Social Media

Website

10

Ilse Arends

HR Officer

Activity Committee

Activity Portfolio

Christmas Ball

ESR December

Human Resource

Management



Recruitment

Lennart Speller

Commercial Officer

Acquisition

Commercial Team

Advertisements

Consulting Event

CRM system

Recruitment Days (first

supervisor)

SME Event

Membership Value Cards

Stefan Kapell

Public Affairs &

Study Officer

Activity Portfolio

Business Class

EBF Bachelor Symposium

EBF Conference (first

supervisor)

EBF International Symposium

Booksale and Summaries

Honours Forum

Quest

Speakers Team

Support Committee (first

supervisor)

Prospect Magazine (Chief

Editor)

Florian Arndt

Career & Project

Officer

Mastercommunities

Shell Project

SME Event

Trace Your Track

Careers Week

Entrepreneurship

Spring School of Strategy

Careers Company

Entrepreneurship

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Discharge and appointment EBF Board


Dear members,

Hereby the EBF Board 2012-2013 proposes to discharge:

Roderik Jongbloed (Chairman);

Nicole Lodder (Vice-chairman & Secretary);

Aaron van Gils (Treasurer);

Bas Boekema (Promotion & Website);

Niels Oskam (Commercial Relations);

Jerrel Sloote (Internal Relations);

Merel Koppen (Study Manager & Public Affairs).

and to transfer their tasks and obligations to the new board members. After the discharge the new

board members will become the EBF Board 2013-2014 as follows:

Matthijs van de Grift (Chairman);

Hadewich de Roo van Alderwerelt (Vice-chairman & Secretary);

Frank van Loo (Treasurer);

Marit Dolfing (Marketing & IT Officer);

Lennart Speller (Commercial Officer);

Ilse Arends (HR Officer);

Stefan Kapell (Public Affairs & Study Officer);

Florian Arndt (Career & Project Officer).

This proposal is considered at the General Members’ Meeting on the 9th of September 2013.

Kind regards,

On behalf of the EBF Board 2012-2013,

Roderik Jongbloed Nicole Lodder

Chairman Vice-chairman & Secretary

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Discharge and appointment Audit Committee Groningen, 25th of August 2013

Dear members,


Hans Dijkhuizen

Bas Schram

Joeri Schasfoort

Martinus van der Wal

from their tasks and obligations regarding the Audit Committee 2012-2013. The EBF Board proposes

to allow:

Joeri Schasfoort

Martinus van der Wal

Aaron van Gils

to take place in the Audit Committee 2013-2014.


Kind regards,


Matthijs van de Grift Hadewich de Roo van Alderwerelt


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Discharge and appointment Committee that leads the General Members’ Meeting


Dear members,


Diederik Langenberg

Joram Kok

Eva Kool

from their tasks and obligations regarding the Committee that leads the General Members’ Meeting

2012-2013. The EBF Board proposes to allow:

Joram Kok

Eva Kool

Roderik Jongbloed

to take place in the Committee that leads the General Members’ Meeting 2013-2014.


Kind regards,


Matthijs van de Grift Hadewich de Roo van Alderwerelt


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Minutes from the Half-yearly General Members’ Meeting dated 11th of March 2013

Date: 11 March 2013

Time: 19.30

Location: ‘t Heerenhuis, Spilsluizen 9, Groningen

Presence list: Roderik Jongbloed, Nicole Lodder, Aaron van Gils, Jerrel Sloote, Niels

Oskam, Merel Koppen, Bas Boekema, Tjibbe Stienstra, Mike Kruijer, Guido

Plaizier, Dennis Wijnberg, Sten Stein, Aileen Booijink, Femke Buijs, Yiling

Zhang, Philipine van Aanholt, Francine Tol, Eva Kool, Thijs Benedek, Eva

Markerink, Simona Augulytė, Melina Pantoglou, Joram Kok, Martinus van der

Wal, Dylan Kuiper, Wouter Joustra, Rutger van der Kam, Inge Gerrits, Willem

Sieben, Remko Struik, Frank van Loo, Robin de Vries, Joeri Schasfoort,

Maarten Peters, Wouter Werkman, Stefan Kapell, Sebastiaan Wijsman,

Sanne Legtenberg, Robert van der Wielen, Dana Kwakman, Merel

Notenboom, Richard Looij, Pieter Lindeman, Floris Groeneveld, Sven van

Meurs, Merijn Loeff, Kjeld Vissers, Arthur Snijder, Kelly Hagebeek, Janiek

Moes, Dick van Veldhuizen, Wies van Eeden, Mark Jonker, Marieke

Vollebreg, Roos Nijzing, Celine Göbel, Michiel Tammeling, Nick Bink, Ewoud

Helder, Erik de Jong, Hadewich de Roo van Alderwerelt, Arlette Brouns,

Nicole Rhebergen, Kathelijne Strikwerda, Lieke Knip, Malou Mulder, Laura

van de Merwe, Samy Lounis, Manon Vermeulen, Mariska Kapelle, Jonathan

Mellink.

1. Opening

Eva Kool opens the General Members’ Meeting at (19.36)

2. Announcements and incoming documents

Nicole Lodder: Mobile phones should be switched off. There is no smoking allowed in the

room. Everyone needs to sign the presence list. If anyone had not done so,

could they please do this now? When someone has a question this should be

made clear by raising a hand in the air. Please could people that ask

questions stand up and clearly state their name. If someone wishes to leave

the room then they should let the Secretary know. There are no incoming

documents.

https://www.facebook.com/simona.augulyte?hc_location=timeline

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3. Establishment of the agenda

Eva Kool: There have not been any additions to the agenda within the set deadline.

Therefore the agenda is hereby established.

4. Approval of minutes from the General Members’ Meeting dated 10th of September 2012

Eva Kool: Are there any comments about the minutes? If there are no comments then

the minutes of the Half-yearly General Members’ Meeting dated 19th of March

2012 are hereby approved.

5. Establishment Half-yearly Report EBF Board 2012-2013

Presentation Roderik Jongbloed

Presentation Merel Koppen

Wouter Joustra enters at 19.57

Nienke Huberts enters at 20.09

Eva Kool: Questions can be asked per topic. The tasks of the EBF Board are presented

on pages 8 and 9 of the documents. I would now like to ask if there is the

need for a first question round for Roderik Jongbloed.

Dylan Kuiper: Roderik, thank you for your presentation. I have a question about the Careers

Week in May. How is it possible that the Faculty, and actually Elise Kamphuis,

invited several financials, like Rabobank, ING and Van Lanschot, while

actually the rules were quite clear between the associations and the Faculty. I

think it is actually quite important that when the Faculty invites companies

itself, to know where the associations come into this picture, because it is

actually our task. How did this happen?

Roderik Jongbloed: We always try to make clear appointments with the Faculty about these kind

of things. So about what we are doing, and also what the Faculty is doing.

This time, the Faculty invited companies as well, and I think it would have

been better if only we would do that. So we should definitely take that in mind

for the next Careers Week of September.

Dylan Kuiper: Is Elise still in charge then?

Roderik Jongbloed: That is not up to me. But I will make sure that we communicate really well with

her about this topic.

Dick van Veldhuizen: Roderik, I would like to hear your opinion about the Jaarklassen system and

how you are going to cape with its effects if it is implemented.

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Roderik Jongbloed: I think the jaarklassen system is not necessarily a good thing. Since I think it

is really good for students to have the opportunity to perform extracurricular

activities. However, I don’t think that it will be implemented in Groningen. So,

we always communicate this vision to the university and the Faculty, but in

the end it is not up to us to decide whether it should be implemented.

Rutger van der Kam: I was wondering, the way the Spring School is set up at the moment, is that

going to change or is it going to be the same for the upcoming years?

Roderik Jongbloed: For now, it is a new project. So we have recruited a committee for that, and

we are cooperating with the Faculty. But it is a new project, so we don’t know

how it will be in the future. It might change but if it turns out really well, maybe

it will remain the same.

Rutger van der Kam: So there are no plans to change it at the moment in the near future?

Roderik Jongbloed: Not now, no.

Wies van Eeden: I have a question about the new scheduling system. You are going to spend

30.000 euros on it. Why aren’t you trying to implement it in the new CSO-

system that the university seems to be developing?

Roderik Jongbloed: Aaron will tell something more about this in his presentation. However, the

Recruitment Days needs a very specific system to couple students and

companies in time slots on each other. So it is a highly technical system and

therefore we need a tailor made solution. And that is this system. The CSO-

system will not be capable to do that.

Wies van Eeden: Don’t you think it is possible in the future to make adjustments and

improvements with the university regarding the CSO-system?

Roderik Jongbloed: In a few years it might be possible, but for now the chance is not big that it will

happen. This system is really important for the activity the Recruitment Days,

so we cannot wait. There is little chance that the CSO-system will be able to

do this in near future.

Michiel Tammeling: I have a question about the course effective studying. You told us there were

around 70 students. I walked by a few weeks ago, and I saw about 3 people

in the room. Did the amount dramatically decline over the past few weeks?

Roderik Jongbloed: I do not know whether it declined after a few weeks. I do not have that

information. Maybe, Jerrel has.

Jerrel Sloote: I think I can answer this question. In total there were more than 70 people

who joined that course. There were multiple groups, it could be that you have

seen one group.

Eva Kool: Is there a need for a second round of questions for Roderik Jongbloed?

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Dick van Veldhuizen: There is stated that you are going to have detailed information from your

alumni. How are you going to do that?

Roderik Jongbloed: Actually this should happen in a quite old-fashioned way. Just by calling and

emailing them, and collecting as much information as possible.

Dick van Veldhuizen: That is a lot of work.

Roderik Jongbloed: That is true, it is a lot of work. But the EBF now only exists for 5 years. Now, I

think it is still a job that we can manage. If we wait any longer, it will not be

possible to do it.

Dick van Veldhuizen: Alright, well good luck.

Wouter Joustra: I would like to continue question of Dylan on the Careers Week. It is nice to

see that you agree that it’s totally unacceptable that the Faculty is acquiring

these companies. It is directly influencing the relation that we have with those

companies, and we cannot invite them anymore. But I am not really satisfied

with the answers you gave to Dylan, because I would like to know from you

what you are going to do as a representative of all subassociations about this

matter. And I don’t want to hear that you will talk to them and hope that it will

not happen in September. Because it is not acceptable, also for the EBF. It is

important that these things do not happen. Please explain your members

what you are going to do about it.

Roderik Jongbloed: I think for the mailings we have some really good appointments, also from the

past. I think that it is going well now, and all the parties stick to those

agreements. I think it is really important for the next Careers Weeks to make

these appointments clear. Even to make appointments with the Faculty to

make sure that this will not happen again. But for this Careers Week we

cannot change anything.

Wouter Joustra: Are you talking with the Faculty about the upcoming Careers Week as well, or

are you only talking about September?

Roderik Jongbloed: About both.

Wouter Joustra: Ok, that’s good.

Eva Kool: Is there a demand for a first round of questions for Nicole Lodder?

Dylan Kuiper: I was wondering how it is going with the IBR project?

Nicole Lodder: Are you asking about one specifically or both destinations?

Dylan Kuiper: That could be both.

Nicole Lodder: It is going well, both destinations have past there go to reach their final

destinations.

Dylan Kuiper: It was quite busy. I was wondering if there will be more place at the Interim?

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Nicole Lodder: Passing the minimum amount of contracts for the decision to go abroad is not

the same as passing the maximum amount of contracts for the research. So

yes, they are still making phone calls.

Dylan Kuiper: How long will you proceed with that? Because it will affect your research and

in the long term it will harm the EBF, because you have still less time to do

the research. They will start late executing their research.

Nicole Lodder: They are also communicating this to companies, so they are still making the

phone calls, and getting in to the contracts.

Eva Kool: Is there a need for a second round of questions for Nicole Lodder?

Nick Bink: I want to elaborate on the question of Dylan about IBR. You saw that the last

months the IBR Participants were calling at the Interim, so there was hardly

any place for committees to call and work because every computer was

occupied. Maybe it is a good to make an arrangement of half the computers

for IBR and half the computers for EBF and committees, or something like

that. Because hardly any committee can work over there. And that will be me

but also the people I spoke to had the same feeling.

Nicole Lodder: Thank you for your suggestion first of all. We’ve heard this before, because it

is a really busy period, also for IBR participants and for other committees and

the Boards at the Interim. By this means, we have also tried to create

additional spaces for committees and other people to work, but we will take

your suggestion into your account.

Eva Kool: Is there a need for a first round of questions for Aaron van Gils concerning

non-financial questions?

Eva Kool: Ok, if there is no need for a first round of questions then the second round will

automatically be skipped. Is there a demand for a first round of questions for

Bas Boekema?

Dylan Kuiper: I have a question about the website of the EBF. How old is it now?

Bas Boekema: Two years now.

Dylan Kuiper: I read that you still have issues with some bugs. How is this possible?

Bas Boekema: The last half a year we have tried really hard to fix all the bugs and also

Sophie did in her year. Currently we only have one bug left and that is one

with the photo album. So almost all the bugs are fixed by now.

Dylan Kuiper: Are you thinking about maybe changing the supplier of this website?

Bas Boekema: Not at this moment.

Maarten Peters: I have a question concerning the Facebook events. I am an EBF Member, but

also a Risk, MARUG and VESTING Member. I receive a lot of invitations for

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Facebook events. I am almost feeling a bit irritated getting so many invitations

for events. What’s your opinion?

Bas Boekema: We have a social media policy all committees can promote their activity within

the event. However, you can take a look at your settings on Facebook and

use them to not receive pop-ups on your mobile phone.

Rutger van der Kam: I had a question about the flyer stand. Because I think Capita Selecta is

getting a lot of time and space for the flyer stands. It is a commercial party if I

am not mistaken. For instance, we work together with the Society Shop. It is

possible for the society shop to get a stand as well?

Bas Boekema: It is not allowed for commercial parties to promote their activities at the

Faculty. I think this is a good question.

Merel Koppen: Since I am responsible for Capita Selecta, maybe I can help a bit on that. We

are cooperating with Capita. Together with Capita, we facilitate tutoring

lessons for students. So therefore it is an additional service from the EBF and

not especially from Capita.

Rutger van der Kam: I know, but we are having a special deal with the Society Shop. Can we make

similar arrangements?

Bas Boekema: Well, please drop by tomorrow and I will discuss it with you.

Rutger van der Kam: Ok, thank you.

Wouter Joustra: I would like to continue on Rutger’s question. A cooperation with a company

such as the Society Shop will help prepare students on a professional outlook

when they are going to companies for example. But you said you are already

going to look at it with Rutger, so that is just my point.

Eva Kool: Is there a need for a second round of questions for Bas Boekema?

Joram Kok: There are differences in companies related to studying and just all the random

enterprises. That is the main issue. When the EBF would have a full

collaboration with a commercial entity like the Society Shop, it is still their

business to have a professional relation with the study association. I think

there is a bit of a difference between that, in my point of view.

Floris Groeneveld: You have made changes to the Prospect Magazine, it will become digital. And

you have set aside the Almanac. How does that relate to the agenda, which is

also non-digital and printed? Because we see as the Acquisition Team that it

is really hard to get advertisements.

Bas Boekema: We think there is still a high demand for hard-copy agendas and we see a lot

of members using it. Therefore we think that it will add value to our members.

Floris Groeneveld: Is it really substantially higher for the agenda than for the almanac?

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Bas Boekema: Yes, we think so.

Janiek Moes: My question was already asked.

Rutger van der Kam: First of all, I would comment on the point that Joram just made. Because I

think he is right in some point. But I also think that the things that VESTING,

MARUG, Risk and EBF as well, the organisers, should go before Capita

Selecta. That is second hand information. My question for this round, I was

wondering the promotional wall that I saw on the screen, how is it gonna

look?

Bas Boekema: The four pillars of the EBF will be on the promotion wall. For the study part for

example, promotion material of the Leadership Panel and the EBF

Conference will be used. For the career part, there will be photos of the

Recruitment Days. That is the main design. There will also be some general

information about the EBF, so the logo and maybe the website and the

subassociations.

Rutger van der Kam: Is it the same kind of wall that we see for the Leadership Panel?

Bas Boekema: Yes, it is the same kind of wall as the Faculty has.

Eva Kool: Is there a need for a first round of questions for Niels Oskam?

Janiek Moes: I have a question about the Recruitment Days, the scheduling system. Like

You said you are going to develop a new system. Are you going to do it in

cooperation with the old Recruitment Days members or how are you going to

achieve this?

Niels Oskam: Yes definitely. The old Recruitment Days members have worked in the old

system and know this system pretty well. So we we will do this in close

cooperation with the old members.

Janiek Moes: So how are you going to achieve this? Do you have enough information to

accomplish this?

Aaron van Gils: To answer this question, we sat down with Ilse Ballast, who was mainly

responsible for working with the system. We also used her information and

her log-in information to go into our first meeting with iWink to see if they

could get along with the system. So we use the information of the old

committee and that of the association to see what we can get out the first

meeting.

Janiek Moes: Will you also contact some older members from the Recruitment Days 2011,

or?

25

Aaron van Gils: Well, Ilse together with us at the end of her committee year made a document

with all the requirements needed for the system. Based on that document and

additional information, we decided to use that information as a starting point.

Dick van Veldhuizen: You are stating that you might alter the Dutch Inhouse Tours next year. When

do you know more about this?

Niels Oskam: We will be evaluating the upcoming half year, so I can’t be specific. We are

currently busy with it.

Wies van Eeden: Is it true that you are responsible for the Membership Value Cards?

Niels Oskam: Yes.

Wies van Eeden: I am wondering if there are any improvements since the last time?

Niels Oskam: Yes, mainly on the website. Because we had a lot of problems, especially

from people who requested the Membership Value Card through the website.

The improvements have been made there.

Wies van Eeden: I hope I will receive mine too.

Niels Oskam: A new batch of new Membership Value Cards has been ordered, so I hope

you will get yours too.

Willem Sieben: I have a question regarding the Dutch Inhouse Tours. As the EBF, you want

to organise broad activities. I see Deloitte participates this year with two

Inhouse Days, both in the area of mergers and acquisitions, one in corporate

finance and one in transaction services. In line of a broad activity, why does

Deloitte participate in the Dutch Inhouse Tours with two Inhouse Days both in

the area of mergers and acquisitions?

Niels Oskam: Deloitte is part of the Dutch Inhouse Tours, but there are also other

companies. We try to make a broad offer to the students, so they can have

different companies to orientate and see what companies are good for them.

We will evaluate more on that in the upcoming half of the year.

Willem Sieben: I also had a second question which is regarding sponsoring on Facebook. I

saw advertisements of ING and Achmea on your Facebook page. What is

your policy regarding advertisements on Facebook? Which companies are

allowed to access Facebook and to post advertisements?

Niels Oskam: Usually our biggest sponsors are allowed. But there are also smaller

companies that are allowed to post advertisements on our Facebook, as long

as it is relevant for our members.

Eva Kool: Is there a need for a second round of questions for Niels Oskam?

Rutger van der Kam: Niels, I wanted to go deeper into the question that Willem just asked. Because

you are going to Deloitte twice, two times in mergers & acquisitions. Why not

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two different companies? If you want to show students financial companies,

then go to different companies. Now you are just showing them the same

company twice.

Niels Oskam: Since we just want to have different companies, we don’t want more

companies focusing on the same thing. We want to have a broad offer. That’s

why we have more companies.

Willem Sieben: Also about the Dutch Inhouse Tours again. I see that Ernst & Young is

participating, Double effect as well. These companies are also leaning to the

financials. Do you still consider the Dutch Inhouse Tours as a broad event,

with at least 4 of the 11 Inhouse Days being financial?

Niels Oskam: I still consider the Dutch Inhouse Tours a broad event. Companies such as

Ernst & Young also have a big advisory branch, which is also very interesting.

And there a lot of companies that are in a different area than finance, so it is

still a broad event. But we will still have adjustments that we will make the

upcoming half year.

Jonathan Mellink: I was wondering in what way you would see the scheduling system for the

Recruitment Days being used for other events? Because I think it is a large

investment for only one event.

Niels Oskam: Aaron will present more on this specific system. But I want to say that the

Recruitment Days requires a specific program, because it is unlike other

events and it is pretty complicated.

Eva Kool: Is there a need for a first round of questions for Jerrel Sloote?

Maarten Peters: I assume you are responsible for the study association wing.

Jerrel Sloote: Yes.

Maarten Peters: What is your policy on the storage of goodie bags?

Jerrel Sloote: For now, new laptop working places have been made available. Therefore we

are trying to keep the goodie bags more to the side of Ibn Battuta. That is a

good place. Also behind the kitchen there is a possibility to store goodiebags.

Wies van Eeden: I have a question about the ski-trip. It took place during a week of classes.

What did the Faculty think of that?

Jerrel Sloote: First of all we discussed this with the Faculty. One of the most important

things was to choose for a week that offered the least study delay. That is

why we have chosen the second week after the exams. So students still have

the possibility to buy their books and follow first classes. After that, it was a

nice week to go for a ski-trip.

Eva Kool: Is there a need for a second round of questions for Jerrel Sloote?

27

Janiek Moes: You organised the Christmas Ball with the JFV this year. Will you continue to

do that next year?

Jerrel Sloote: We are positive about our cooperation with the JFV. So for now I can say that

we can keep this cooperation.

Eva Kool: Is there a need for a first round of questions for Merel Koppen?

Dylan Kuiper: My question is about your digital magazine. First of all, I give my compliments

for the decision that you made. I think it is a hard decision. At Risk, we also

struggle a lot with this decision, so it is very good. Will you build an app for

your magazine in Google Play or is it more a website?

Merel Koppen: Actually, it is probably the easiest to see it as a PDF. We now have a PDF in

our website, but this will be very interactive. You have a lot of links and a lot of

movies. That is one part of it. We also, as I said before, have a part that we

can make available for tablets. So we have an app and a website.

Dylan Kuiper: So it is a combination?

Merel Koppen: Yes.

Dylan Kuiper: Very good. My other question is about the planning. When can we expect the

first digital Prospect?

Merel Koppen: That will be the next Prospect.

Dylan Kuiper: So you already started the implementation?

Merel Koppen: Yes, we have close contact with Dutch Giraffe and taking the steps now.

Dylan Kuiper: Why on such short notice? Why did you suddenly decide this right now? Why

don’t you wait for half a year? I guess the app already sold.

Merel Koppen: The EBF thought quite some time already about this decision. My

predecessor already thought about this decision and explored the market. We

now finally got a company. We think the situation is good and we are able to

set up a good magazine at this moment.

Dylan Kuiper: Did you also contact the MARUG about their magazine?

Merel Koppen: Yes, if I am correct, the MARUG now works with half hard-copy, half digital

version of their magazine. I think that is a very interesting solution. We can

learn from their experiences. I looked on the internet and we would like to

cooperate with the MARUG in sharing knowledge on the magazine.

Dylan Kuiper: It is very good to see you are going digital. I wish you good luck finishing up.

Eva Kool: Thank you Dylan.

Robin de Vries: My question has already been asked by my predecessor.

Rutger van der Kam: I saw you were planning to sell second-hand books. Do you already have a

platform or do you have ideas on how to sell it?

28

Merel Koppen: At moment we are not able yet to sell them. We are really discovering the

options, in Groningen as well as with other parties throughout the country.

Rutger van der Kam: But you already have some ideas probably?

Merel Koppen: Yes, we had a benchmark with the five biggest study associations of the

Netherlands. I had a functional meeting with all the booksale managers. We

are coming up with plans, but it is something that is not easy to implement. So

it is a long term plan.

Roos Nijzing: I was curious, how did students evaluate the study effective training?

Merel Koppen: I think Jerrel is responsible for the Study Effective Training, so he can best

answer this question.

Jerrel Sloote: Yes, I can answer this question. However, we did not receive the evaluation

forms yet, so I cannot your answer at this moment.

Eva Kool: Is there a need for a second round of questions for Merel Koppen?

Michiel Tammeling: I have a question about the digital Prospect. You will probably be able to see

how many people will read the Prospect online. I was wondering if you will

give that information to companies that advertise in the Prospect? Will they be

happy with the numbers that you have in mind?

Merel Koppen: Of course we have to see that. The good thing is that in the new version of

the magazine, there will be links. Students can directly click to the link of the

website of the company. Companies will see themselves whether they have a

raise in their visitors’ number.

Michiel Tammeling: And in the digital version, it will be possible to add interactive movies. Do you

think this decrease the quality of the magazine, because you will probably

have less text in the online version than in the hardcopy version?

Merel Koppen: That is a very good question. I think we are very happy to have a professional

Prospect Team. I trust them in still making a very professional magazine. This

holds on the article part and on the interactive part. But it is indeed a point

that we should pay attention to.

Arthur Snijder: In relation to the Prospect, you mentioned an app. I was wondering, is this

only a Prospect app, or will this be an app for all activities?

Merel Koppen: The Prospect will be available for tablets or iPads, and not for mobile phones.

We are also thinking about an event app, but that is something completely

different. But the good thing about our new Prospect is that a lot of other

events can be integrated in our Prospect. For instance, when the Conference

is approaching, people can subscribe for participation in the conference via

our magazine.

29

Arthur Snijder: I think there a lot of possibilities then. Good work.

Kjeld Vissers: First of all, congratulations with your decision to go digital. It is a very good

decision in my opinion. I have two questions. I heard Roderik talk about the

implementation of social media in the Prospect. So I was wondering how are

you going to do that? My second question: will the digital Prospect also be

available for non-EBF Members?

Merel Koppen: The answer for your second question is the shortest. Yes, it will be available

on the EBF Website. Then back to your first question. Of course we have to

consider these options. We are not quite concrete yet. But for example, links

to Facebook and Twitter can be made very easily. For example, the posts we

do on the EBF Facebook right now and on Twitter can be implemented in the

magazine.

Kjeld Vissers: Do you want to keep it just with links and not with direct implementation on

Facebook in the app?

Merel Koppen: Yes, that is possible. And, for example, the Like and Share actions we had in

the past can also be implemented. We can still, for example, make a

discussion in our magazine. As Roderik said, we can use the social media to

make it attractive. We will really try to get the opinion of our members in our

magazine.

Malou Mulder: I also have a question about the digital magazine. Have you already thought

about how you are going to promote the magazine. Now the hardcopy

magazine falls on your doormat. In the future, you have to pull the students to

your website. Did you already make a plan for this?

Merel Koppen: Thank you, that is a very good point indeed. We are already thinking, also

together with Bas, about a promotion plan to launch this digital edition.

Laura van de Merwer: My question has already been answered.

Eva Kool: Are there general questions concerning the Half-yearly Report of the EBF

Board 2012-2013? Is there a need to vote for this proposal?

Dick van Veldhuizen: I have a question about a letter that some roommates of mine received, about

applying for the EBF Board. Why does only the EBF get the chance to send a

letter to the members of the Faculty of Economics and Business? Do you see

it as a positive image? Because some roommates of mine said it looked a bit

desperate. So I was wondering what your opinion on this is.

Roderik Jongbloed: I disagree with you that it looks a bit desperate, because I think that it

increases the awareness or actually it shows the option for EBF Members to

apply for the EBF Board.

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Dick van Veldhuizen: Why only for the EBF Board and not for Risk, MARUG and VESTING?

Roderik Jongbloed: I think the main reason is that we are a Faculty association. Therefore we can

make use of these possibilities sometimes.

Dylan Kuiper Why do you sign it with a RuG envelop? I think that is very strange.

Roderik Jongbloed: That is the standard way in which we send letters to the members of the

Faculty. More important, it is sent by the Faculty. It is just something we

always do.

Dylan Kuiper: But not every member of the Faculty is a member of the EBF, right?

Roderik Jongbloed: I am not sure why we do this specifically in those envelopes. It is a

cooperation with the Faculty and the University, because we are a Faculty

association. That is the reason. But it is not that we make a specific decision

on this, each time we send a letter.

Eva Kool: Is there a need to vote on this proposal? Then by the following drop of the

hammer the Half-yearly Report of the EBF Board 2012-2013 is established.

6. Establishment Half-yearly Financial Report EBF Board 2012-2013

Presentation Aaron van Gils – Investment proposal

Aaron van Gils: If you have any questions, please feel free to ask them. I think it is better to

ask them now before I continue with my Financial Report.

Janiek Moes: You said that you want to use the new system for at least five years. The old

system has been used since 1998. Can you give an estimation on how many

years you think the new system can be used?

Aaron van Gils: We think it is better to be safe than sorry. We estimate that it can be used for

5 years at least, in order to be safe. But we have to be honest, most of this

estimation is based on our first intake. We have to see how sustainable this

system is. Of course, the longer we can use it, the better it is for all parties

involved. I can elaborate further on this when I have had more sessions with

iWink.

Michiel Tammeling: I don’t really know how new the system is. But I was wondering if there were

any costs involved in the system’s future development?

Aaron van Gils: There is a test case involved in the whole development program. If it is tested

correctly, then the only costs we have to make when it is not working is if we

really want to change the whole program again. If it is tested and it is correct,

then it is more or less safe.

Michiel Tammeling: Will it be tested on a scale so it is usable for the Recruitment Days?

31

Aaron van Gils: Our plan is to test it before the Recruitment Days will take place. At least

make sure that it can be used at the Recruitment Days.

Sven van Meurs: My question has already been answered.

Joram Kok: I have a question about leasing. When you lease a product, then updates are

included right? What if you have to update your system or new developments

occur within five years, will you then have new expenses?

Aaron van Gils: Yes, if that is the case, then new expenses will be created.

Joram Kok: You are not including this in the discussion now with iWink?

Aaron van Gils: The way we invest in it now, is that it is useable for 10 years, we will

depreciate it at that cost. If indeed along the way other incremental changes

have to be made, then the situation changes and we have to re-evaluate it.

Joram Kok: Do you make concrete budget agreements with iWink beforehand?

Aaron van Gils: To elaborate on the first stage, it is going to cost us 1440 euros. In that stage

they can also give us a more or less concrete overview on what the cost

specification for the other phases will be. Based on that meeting, we will have

a more clear view on what it will cost us and what is going to cost what, so to

say. Then we can make further statements.

Joram Kok: So you actually don’t know the total amount, only that is will approximately 30

grant?

Aaron van Gils: They gave us an approximation of 25 to 30.

Joram Kok: And you talk about stages. What are the costs per stage?

Aaron van Gils: They already gave us the costs for the first stage, because that is necessary

for us right now. In that stage they will provide us with more information about

the next stages, but it is quite obvious that the most important stage will be

stage three. That stage gives body to whole system.

Joram Kok: It is good to have go/no go stages but i. sunk costs forgotten by humans.

Aaron van Gils: The good thing is that we really get some value for the investment we make.

They gave us information written by a programmer in the first stage. If we

don’t think that they are the right partner for us then we still have all the

information written by a programmer which we can use for other partners.

Arlette Brouns: I have a question concerning the information system on your income sheet.

You already downsized it to zero. I am not sure how you are investing in this

program?

Aaron van Gils: The subareas of the investment are not yet that specific so the whole

investment is still broadly orientated. The Recruitment Days’ income

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statement will be used to recover this initial investment in the long run. That

could be added to recover those stages.

Arthur Snijder: I was wondering, for the EBF Conference, there was also some scheduling

involved with the workshops and so on. Can we use this program as well?

Aaron van Gils: If there is real added value for committees then we can always discuss this.

But the complexity of the scheduling in the Recruitment Days will be of

different level than with other committees. But if there is some kind of overlap,

then we can always discuss this.

Jonathan Mellink: I was wondering if it was a good idea to also ask for a modular website so that

you ensure that certain parts are functioning independent from each other.

This way you can make sure to split the application for different committees.

Aaron van Gils: We will take that into account when we will discuss this with iWink.

Willem Sieben: Will the scheduling program, which you will lease to the Recruitment Days, be

a financial or an operational lease?

Aaron van Gils: It is more or less a financial lease.

Willem Sieben: so after the investment is recovered, there is an option for the Recruitment

Days to be in possession of the system?

Aaron van Gils: No depending on the development of the system, I think the advantage of the

system is that it will be in possession of the EBF, so we can always decide

whether we want to lease it to a certain party. In this stage it is too vague to

state whether we want to lease it to different parties. But when our investment

is recovered, there are a lot of possibilities.

Willem Sieben: But when you lease it, you already have to choose what kind of lease it will be

right?

Aaron van Gils: In that way, we are going to recover our investment by a financial lease.

Ewoud Helder: If the new system will not be ready for the new Recruitment Days 2013, will it

be possible to use the old system then?

Aaron van Gils: That is not a scenario we hope for. The old system is running out of its

operational value. But of course, if the need is high we would go back to our

old system. But in our first meetings with IWink we were talking about the

scope of the program. If we sign now, then it should be finished in July, so we

really try to do it now.

Wouter Joustra: Since the new scheduling system will be used by the Recruitment Days, I was

wondering what the role of the MARUG is in this investment?

Aaron van Gils: As you all know, the Recruitment Days is an event that is organised in

cooperation of the MARUG and EBF. But since this is going to be an

33

investment that we are going to make as the EBF, the Recruitment Days can

use this program without any further adues. Since it will be a possession of

the EBF, we can lease it to the Recruitment Days.

Wouter Joustra: If I understand this correctly, the EBF purchases a system, which for now is

only going to be leased by the Recruitment Days which is also shared with

MARUG. Doesn’t MARUG have to pay anything?

Aaron van Gils: It is true that we provide the initial investment as the EBF.

Eva Kool: Is there a need to vote on this proposal? There is no need to vote. Upon the

following drop of the hammer, the investment proposal of the scheduling

system of the EBF is established.

Continued Presentation financial report

Eva Kool: Is there a need for a first round of questions for Aaron van Gils?

Maarten Peters: I was wondering what kind of costs are in the balancing entries?

Aaron van Gils: Those are called ‘kruisposten’ in Dutch. So these are cash in and outflows

which do not really belong to the EBF.

Maarten Peters: Are they also including costs made for MARUG, VESTING and Risk?

Aaron van Gils: Yes, and for the Faculty as well.

Maarten Peters: So it is for accounting purposes only?

Aaron van Gils: Exactly.

Floris Groeneveld: We notice accounts receivables are high because of the subsidies of the

Faculty of course. But the asset is still high. Can you give us an estimate of

how much in that portfolio would be written off? We have seen in the last few

months the highest rates of bankruptcy in a lot of industries. Can you give us

a line of that?

Aaron van Gils: First part of answering your question is that my predecessors made a really

good effort in cleaning up the administration, which resulted in almost no long-

term debtors. Therefore we think we are really safe in what accounts will be

written off. This year we have only written of two, which did not have a big

impact. So I think we are really safe on that matter.

Wouter Joustra: In order to receive a subsidy it is not allowed to make a profit. How are you

going to take care of this with the Introduction Camp?

Aaron van Gils: Actually we did not make a profit, we made less loss.

Wouter Joustra: So it is still going to cost money?

Aaron van Gils: Yes, exactly.

34

Arlette Brouns: It is great to see that you are investing in a digital magazine. But where can I

see this investment?

Aaron van Gils: It is in the committee budget of the Prospect. We decided not to elaborate on

all the committees in our income statement, since that would reduce the

clearance of our overview. But all the committees are gathered in here, you

can see that here. In the beginning of the year we had 51,000. With the whole

investment of the Prospect, including the 9,500, we come to a result of

54,000. So it is included.

Sven van Meurs: I see you created a new budget, for ICT. Can we expect a new app this year?

Aaron van Gils: That is one of the possibilities we are looking into.

Eva Kool: Is there a need for a second round of questions for Aaron van Gils?

Sebastiaan wijsman: You have told a lot about less costs. Did you investigate to give committees a

higher contribution throughout your income statement, for example symposia?

Aaron van Gils: We always look at the quality and cost balance between committees and as a

Board. We think we have a really healthy contribution strategy. If it needs

revising, we are willing to do so, but for now we think it is a normal statement.

Eva Kool: Are there general question for the Half-Yearly Financial Report of the EBF

Board 2012-2013? There are no general questions. Is there a need to vote for

this proposal? Upon the following drop of the hammer, the Half-yearly

Financial Report of the EBF Board 2012-2013 is established.

7 Any Other Business

8 Questions

Wies van Eeden: On behalf of the VESTING Candidate Board 2013-2014, I would like to thank

you for the past three months, especially for the vodka on Niels’ stairs on the

day we are announced. We are looking forward to the next six months and

especially to our dinner on Friday. We will introduce a new game and we are

looking forward to play the game with you.

Michiel Tammeling: I would like to congratulate you on behalf of the VESTING Board 2012-2013,

with results until now. We only have one day left, then we will be just simple

mortals again. We will probably we around the Interim a little bit more. We

hope to see you there, don’t lose you out of the eye, in my best English. I

would like to just wish you a lot more success and good luck in the next half

year.

Dick van Veldhuizen: Guys, congratulations on your results in the past half year. It has been a good

six months with you. The cooperation in especially the Recruitment Days was

35

really good. I would like to wish you all the best for the six upcoming months,

also with our new MARUG Board. Then Janiek will take over the stick.

Janiek Moes: On behalf of the Recruitment Days 2012, thank you for our cooperation. On

behalf of the future MARUG Board 2013-2014 I am also looking forward to

our cooperation.

Wouter Joustra: On behalf of the Risk Board I would like to congratulate you with what you

have accomplished so far. I think you have done a good job so far for the

EBF. As you know we have our ALV next week, that means that we are

finished with our year. So we would like to thank you also for the whole Board

in our cooperation. On behalf of Risk I would like to wish you good luck with

the next half year. We have seen that you are already recruiting for your next

board, so try to enjoy the last half year. Let’s have some fun I would say.

Willem Sieben: On behalf of the Candidate Board of Risk 2013-2014, I would like to thank you

for the past few months that I have been here. I think it has been a nice

collaboration. I think that you achieved some nice things in the past half year

and you have some ambitious goals for the coming half year. So I wish you

good luck. And I am looking forward to cooperation next half a year as well.

Joeri Schasfoort: On behalf of the Audit Committee l sincerely thank you checking all numbers.

Aaron, you are the first treasurer in years who has been able to do the work

as they usually do. But this time without staying every night and weekend. I

know this might sound as a double compliment but it is not. So

congratulations. And finally for the Board, you have shown a lot of ambition

and you are not afraid to do the hard things, like the new Prospect and the

Recruitment Days program. And you are not afraid to spend a lot of cash on

this, that is also very nice. So good luck on next half a year, we have a lot of

confidence in you.

Arthur Snijder: On behalf of the EBF Conference Board, I would like to say it is a pleasure to

work with you as a board and also as individuals. We are looking forward to

the rest of the year.

Samy Lounis: On behalf of IBR, thank you very much. Congratulations. It has been very

pleasant and you have been very helpful and flexible. We are also very sorry

for all the space that we seem to be taking, but also thank you very much for

your consideration for us. In this point I would also like to thank Nicole and

Aaron for their help, support and advice in our project. Thank you and good

luck.

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Joram Kok: On behalf the EBF Board 2010-2011, I would like to congratulate you with

your first half year. A lot of us have been viewing you from a distance, but

also in Groningen. I guess you are doing quite ok as a Board, if you are

getting a carte blanch for a 30.000 euro investment. Good luck in the coming

half year.

Francine Tol: Dear Board. On behalf of the previous Board, because our lovely chairman is

hammering tonight, which she is doing quite well I have to say, it is my honour

to congratulate you. You did not let the EBF burn down. No guys, I am

kidding. On beginning of the year, you must have thought it was incredibly

difficult to overcome the past board year. But I might say you are doing really

well. It has been a pleasure to watch you, sometimes difficult but a lot of fun,

as a mortal to see how you guys are doing. It sounds really cliché but the last

half year will go by fast, take it from us, so enjoy it while you still can. We will

keep you in the wholes.

9. Closure

Eva Kool: Ok. The last point on the agenda is the closure. Dear EBF Members and

other members as well. Thank you for coming to the Half-yearly General

Members’ Meeting. I hereby close the General Members’ Meeting (21.22).

On behalf of the EBF Board I would like to invite you for a drink at the bar.

Maybe Roderik wants to say something as well?

Roderik Jongbloed: Thank you very much for all being here at this Half-yearly General Members’

Meeting. As Eva said, you are invited to join us all for a drink, here at het

Heerenhuis.

Signatures,

Eva Kool Nicole Lodder

Technical Chairman Vice-chairman & Secretary

38

Yearly Report

EBF Board 2012-2013

Roderik Jongbloed Chairman

Nicole Lodder Vice-chairman & Secretary

Aaron van Gils Treasurer

Bas Boekema Promotion & Website

Niels Oskam Commercial Relations

Jerrel Sloote Internal Relations

Merel Koppen Study Manager & Public Affairs

40

Introduction


Dear members,

During the past year the EBF Board focused on the continuation of the path of previous boards and

the realisation of both the alleged policy and the compliance of the pillars of strategy 2015. The EBF

Board focused on multiple focus points and projects, besides the regular activities that the EBF

organises. We have tried to find the appropriate balance between progressivity and continuity to

achieve optimal results right now, and during the upcoming years.

During the past year we have devoted our time to our focus points and projects. We hope to have

contributed to, among others, positioning, study support and the EBF Network. Next to that, we have

worked on the projects activity portfolio, personal development and information systems. Besides

devoting time on our policy plans, formulated in the beginning of 2012-2013, we also worked on other

important activities such as the first EBF Lustrum. Furthermore, this year the hard-copy Prospect

changed into a digital and interactive magazine. We sincerely hope that our efforts have contributed to

the continuity of the EBF.

Together with all of the active members, many great activities were organised. Most of them were

activities that are organised every year. However, new activities have also been organised this year.

For example the very first EBF Ski-trip, Trace Your Track and the Spring School of Strategy, in close

cooperation with the Faculty of Economics and Business.

In the past months, the EBF Board has been working on completing the projects and focus points of

this year’s policy. This yearly report will contain information concerning policy results, activities, an

environmental analysis and a report on internal affairs.

Yours sincerely,


Roderik Jongbloed

Chairman

41

Results Policy EBF Board 2012-2013

Focus Points

Positioning

The EBF Board strives to position the EBF as a professional and sociable study association. To serve

the target group in an optimal way, the EBF Board aims to strengthen the EBF Activity Portfolio and

strives to increase the visibility of and positive association with the EBF.

Therefore the EBF Board strives to:

● Strengthen the activity portfolio;

Activities, Planning

● Improve the promotion of the association as a whole.

Visibility, Social Media

In the past year the EBF Board tried to make decisions in line with the goal of improving the

positioning of the association. Actions to improve the positioning were revising, creating and

implementing new activities. The Spring School of Strategy was organised in cooperation with the

Faculty. Furthermore, the EBF Ski-trip and the activity Trace Your Track were added to the activity

portfolio. These new activities strengthened the portfolio on the pillar study and career, and recreation

simultaneously.

Besides setting up new activities, the EBF Board critically reviewed the current activities in both

organisation and planning. The Board decided to change the Budget Proposal Debate in

organisation and will focus more on the content of the budget proposal rather than on attracting

renowned speakers as from next year. This year, the Budget Proposal Debate will not be organised.

Furthermore, in deliberation with sister associations Sefa and Aureus, the EBF decided to abandon

the Dutch Inhouse Tours due the declining number of participating companies. Therefore, the quality

of this activity could not be guaranteed for the upcoming years and the activity will be dismantled.

Newly arrived international exchange students were introduced by the International Committee by

giving an information meeting.

Moreover, the EBF established a buddy program in cooperation with ESN in order to improve

integration of international students at the Faculty of Economics and Business. The buddy system

improves the positioning of the EBF towards international students. Furthermore, the EBF

implemented the digital and interactive Prospect Magazine, which replaced the hard-copy magazine.

42

It makes reading more appealing, improves cost-income ratio on our magazine, and creates a strong

link to social media to reach our students. The yearly Almanac is replaced by a lustrum book once

every five years. Career services became more important for the University and the Faculty. The EBF

participated in new career projects such as the ConNext system and the Careers Company. The

Careers Company is a cooperation between the Faculty and EBF including its subassociations and

strives for offering even better career services to all students of our Faculty.

To conclude, the Board believes that the strategic pillars study, career, international and recreation

were strengthened and therefore the positioning has improved. Concerning planning, the Bachelor

Symposium is rescheduled. It will take place in November as from next year in order to involve

freshmen students to EBF Activities earlier in the year.

Past year, the EBF Board aimed to increase the promotion of the association as a whole in order to

improve the visibility of the EBF. The EBF created an promotion movie that can be used for a wide

range of promotional activities. Furthermore, a large promotion wall was designed and delivered,

which increased visibility during EBF Activities. The use of social media, such as Facebook, and its

interactivity has been improved. A specific example is the online ticket shop for EBF Parties on

Facebook. Professional committee photos were made for promotional materials. Finally, in the past

half year the Board conducted a survey among members, to better map the current position of the

association. The outcomes will be used by the next EBF Boards to make underpinned decisions based

on data.

Lastly, the EBF Board re-opened the consultations with study association TeMa. The EBF Board

believes that the students of our Faculty, and specifically students of technology-, operations- and

supply chain management, can be served better within this cooperation. Therefore, on the condition

that the members of EBF and TeMa approve, the boards of EBF and TeMa agreed about TeMa

becoming a sub-association of the EBF.

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Study Support

The EBF Board strives to support the student in making studying easier. With regard to current

educational developments and increased study pressure, the EBF Board strives to increase the

support for EBF Members in the field of study. Aligning EBF Activities with the Faculty is important

both in content of the activity and in planning.


● Increase the support for EBF Members in the field of study;

Booksales, Summaries, Tutoring, Effective study training

● Align EBF Activities with the Faculty.

Careers Weeks, Track choice activity

One year ago, the Board decided to abandon a pilot with home-delivery service of books due to

unsatisfactory service by the supplier. The EBF took an active approach in improving the booksale

together with the supplier and the webhost, which resulted in various improvements. As from this year,

new summaries have been added to adjust to changing study programs, and newly written summaries

were improved by implementing a new standard format and lay-out. Regarding tutoring in cooperation

with Capita Selecta, promotional efforts were increased. Last year, more members made use of

tutoring, the discount and the pass rate guarantee. Besides, opportunities to cooperate with a partner

to offer high quality summaries are investigated at the moment. To further improve study support to

its members, the EBF Board made a start to investigate opportunities to offer GMAT and TOEFL

courses to its members. The next EBF Board will further elaborate on these plans.

The EBF has set up and organised Trace your Track, aiming to support students in making a track

choice in their Bachelor and inspire them for a future career in the study field. Although there is room

for improvement, for example in number of participants, the activity succeeded in achieving its

predefined goal. Furthermore, the EBF Board strived for aligning its current activities with the

Faculty. The EBF organised and integrated activities in the Faculty Introduction Week and in the

Careers Weeks. Besides, the EBF Board tried to improve the organisational process of the Careers

Weeks, but believes that more improvements are desirable. Therefore, the EBF Board tries to improve

working methods and evaluates the Careers Weeks in cooperation with the Faculty. In this way, the

EBF strives to achieve better Careers Weeks in both content and organisation.

In July, a Matching Day was organised by the Faculty for prospective students to make a right choice

for a study program. The EBF took part in it by giving a presentation to the participating students. Past

year, an effective studying course was organised in cooperation with the Faculty. During this course,

44

first year students had the opportunity to attend a five-week during course on effective studying. The

course focused on time management, text studying and exam preparation.

EBF Network

The EBF Board believes that having a strong network is essential for the communication and sharing

of information between the EBF and her environment. A strong network can be beneficial for the EBF

and her activities. Therefore, the EBF Board strives to strengthen the EBF Network. The EBF Network

can be specified into an internal network including all EBF Members and an external network including

all other stakeholders of the EBF.


● Strengthen the internal network: increase mutual involvement between EBF Members;

Committees, Mastercommunities

● Strengthen the external network: improve communication with other stakeholders.

Alumni, Advisory Councils, Speakers

Over the last year, the EBF Board tried to make decisions in line with the goal of strengthening the

internal and external EBF Network. In order to improve the internal network, the EBF Board tried to

implement and to strengthen the central role of the Speakers Team and the Promotion Team

respectively. In this way, the committees function as knowledge centres for the association and as

support of other committees besides their core projects. Last year, active members attended an

information meeting, in which explanation was provided about guidelines, facilities, and about other

important matters. The Mastercommunities received new guidelines and logos in accordance with the

EBF Promotion standards. Lastly, a social for Mastercommunities was organised. Next year, the

communities will be guided by one board member to further increase the focus on the

Mastercommunities.

In order to strengthen the external network, the EBF implemented a revision of its advisory councils.

The Committee of Advice, a newly created advisory body of the EBF, proved to be useful for frequent

and more rapid advice. In the past year, the communication with sister associations has been

improved. In cooperation with the Faculty and the foundation aEB, the EBF strived to improve the

information supply and activities for alumni. The last months were used to collect detailed information

of former EBF Active Members, in order to increase the value of the alumni network and to ease the

organisation of a former active members’ activity in future.

45

Projects

Activity Portfolio

After five years it is appropriate to revise the EBF Activities. The EBF Board strives to organise its

activities in an optimal way and to possibly bridge gaps in the activity portfolio. Possibilities are to

focus on first year students, entrepreneurship, small business or study supporting activities.

Therefore, the EBF Board aims to:

● Set up new activities which broaden the activity portfolio of the EBF before 1 September 2013.

A number of activities have been set up to broaden the activity portfolio. Trace Your Track was

organised on the 8th of May in the Careers Week, aiming to support first-year students of Business

Administration and Economics & Business Economics in making a track choice. Furthermore, the first

EBF Ski-trip was organised. A total of 36 students joined the trip to Valfréjus in February. In

cooperation with the Faculty, the Spring School of Strategy was organised during the Careers Week

in May. For three days, twenty second and third year bachelor students attended guest lectures and

company presentations on the theme of ‘sustainability’. This activity had the character of a small

summer school. Moreover, the Board organised a Freshmen Activity by means of an EBF Etiquette

Dinner on Wednesday the 6th of February. The aim of the activity was to get freshmen students in

contact with the EBF and with active members. Furthermore, the EBF Board analysed a gap in the

activity portfolio in the field of Small and Medium-sized Enterprises (SME). A plan has been written

to organise an activity for students to learn more about these companies. The EBF Board 2013-2014

will implement this activity in their policy plans for the upcoming year.

Personal Development

The EBF Board strives to increase membership value by offering opportunities for personal

development. The EBF Board aims to stimulate EBF Members to develop themselves further in their

personal competences and skills, which are useful for EBF Members’ future careers and for EBF

Committee work.


● Investigate new possibilities to facilitate personal development of EBF Members before 1

September 2013.

Throughout the year, various possibilities have been explored to stimulate personal development

throughout the association. For active members, the EBF Board implemented personal development

46

plans, which are used in the active members’ committee period. In this way, personal goals of

members have been tracked and monitored by the committee’s supervisors. Furthermore, several

trainings were offered for active members, such as an InDesign training, film producer training and

acquisition training. A photography training has been offered as well. The organisation of an EBF

Training Day on the 17th of April was cancelled, due to similar trainings being offered in the Careers

Weeks in May, nearly simultaneously. For next year, it is planned to take place in February. The

Training Day should offer a broad range of trainings for personal development. For the EBF Board,

intervention sessions were implemented to optimise cooperation, which has been valuable for

effectively managing the association. Finally, a buddy-system for the EBF Board has been in use to

stimulate personal development by former Board Members on a personal base.

Information Systems

The EBF Board strives to improve the usability of information systems within the EBF and to improve

the information communicated to EBF Members. Furthermore, possibilities for new information

systems will be investigated to increase efficiency.

Therefore the EBF Board aims to:

● Improve the means of communicating information on the EBF Website and by social media

before 1 September 2013;

● Investigate the possibilities to set up systems that improve the efficiency of organising

activities before 1 September 2013.

In order to improve the information systems of the EBF, various actions have been taken during the

year. The content of the EBF Website has been reviewed in the past months. The EBF Board has

maintained close contact with its webhost to reduce bugs and to improve the information systems of

the EBF.

A new scheduling system has been developed, which strongly enhances the organisation of the

EBF-MARUG Recruitment Days. Anchormen has been chosen as the partner to build the scheduling

program. A financial construction to pay for this system has been determined in cooperation with the

MARUG. The development of the new scheduling system is running well and the system will be

implemented for the next Recruitment Days in December 2013.

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Activities

Active Members’ Activities

On Friday the 1st of March, the EBF went to Bottrop to go skiing and snowboarding with a group of 60

active members. For the first time a FIFA Tournament was organised on the 24th of May. Eight teams

consisted of 16 active members battled for the EBF FIFA Trophy of the year. On Monday the 2nd

of

July the final Active Members Activity took place. In the afternoon around 60 EBF Active Members

were active with sporting games at Zernike. Later that day more than 95 members enjoyed a boat trip

through the canals of Groningen. In the evening there was a three-course dinner at Louis XV with a

social at the end of the night. The Active Members’ Activities are organised by the Activity Committee.

Agenda

Also this year the Promotion Team was responsible for the design and production of the EBF Agenda,

supervised by the EBF Board. The content is made up of important deadlines, the planning of the EBF

and her sub-associations, Faculty information and the planning of the Faculty. This year, the EBF

Board decreased the number of EBF Agendas ordered to 2500 due to a relative big amount of left-

overs last year. The agendas will be handed out during the EBF Activities and before lectures.

Alumni Activities

In the past year the EBF/FEB Alumni Committee has been organising activities for the alumni of the

Faculty of Economics and Business in cooperation with the Faculty and the aEB Foundation. Firstly, a

company visit to FC Groningen was organised. Around 50 alumni attended. On the 19th of April, the

Alumni Symposium took place in Zwolle. Three interesting speakers from the academic filed, business

field and government elaborated on the theme ‘The future of labour’. Around 40 alumni attended this

activity. Also, the committee has been working on organising company visits for the upcoming half a

year. In October, there will be a company visit to the NAM, and there will be activities for alumni during

the RUG Lustrum 400. The activities are promoted through the Alumni newsletter, LinkedIn,

Facebook and the aEBGroningen website.

Bachelor Ceremony

On the 19th of April the second Bachelor Ceremony of the year took place at Zernike. Together with

the Faculty the ceremony was organised by the EBF Board for a group of 82 students. The EBF Board

offered all students congratulations with a rose and a small gift.

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Bachelor Symposium

On the 23rd

of May the EBF Bachelor Symposium took place at the Zernike Complex. This event was

organised by the Bachelor Symposium Committee. The theme of the day was: ‘Krachtenbundeling: de

strijd om het marktaandeel’. This theme was linked to the first year Business Administration course

‘Organisatie en omgeving’ in cooperation with prof. dr. W. Dolfsma.

A record number of more than 400 students subscribed for the day. The complete program was

hosted by Wim Holterman, alumnus of the Faculty of Economics and Business and currently working

at PwC. During the day, inspiring plenary lectures were given by Cees‘t Hart (CEO Friesland

Campina), Sjoerd Vollebregt (CEO Fokker Technologies) and Daniëlle Dieben (Manager Customer

Services at BMW Group Nederland). Daniëlle Dieben was in place of Jan-Christiaan Koenders

(president of BMW Group Nederland) due to a cancelation in the last week. Besides the plenary

sessions, during the day workshops were given by Boer & Croon, Merkmakers, P-Direkt, Doc Advies

and Holland Trading Group. A masterclass was given by Afas. Participants were provided with a lunch

during the day. The day was successfully ended with a social for all attendees in the Aletta Jacobshal.

This symposium was the last Bachelor Symposium that was organised in May. Due to better alignment

with the International Symposium, next year’s Bachelor Symposium will be held in November 2013.

Batavierenrace

On the 26th, 27

th and 28

th of April a group of 40 EBF Members left to Enschede, for the annual

Batavierenrace. This activity was organised by the Activity Committee. A team consisting of 25 people

ran from Nijmegen to Enschede from Friday night till Saturday afternoon. There was a great spirit and

the participants had a tremendous successful result: the EBF finished 58 out of 350 teams from all

over the country, and ranked first in its poule.

Booksale

On the 15th, 16

th and 17

th of April, the last EBF Booksale of this Academic Year, Booksale 2.2, took

place on the first floor of the Duisenberg Plaza. The EBF Booksale is organised by the Support

Committee. There were around 500 orders. Following the successful pilot of the special added

Restsale Day from Booksale 2.1, a separate Restsale Day took place again on the 17th of April. The

concept will be continued for the next Booksales.

On the 3rd

of September the First-Year Booksale will take place during the Faculty Introduction Week.

First year students are able to order their books via the EBF Application form. On the 30th of August

and the 2nd

of September, Booksale 1.1 for senior students will take place. The Restsale Day for both

first year and senior students will be held on the 4th of September.

49

Business Class

In the second semester of this Academic Year, five Business Classes took place. The Business

Classes were organised by the Business Class Committee.

Dutch Inhouse Tours

The Dutch Inhouse Tours was organised in April and May 2013 for the fifth time. The Dutch Inhouse

Tours Committee organised this event in cooperation with Aureus (Faculty Association for Economics

and Business at the “Vrije Universiteit Amsterdam”) and Sefa (Study Association Economics and

Business, University of Amsterdam). A total of 259 students signed up for the event. Ten companies

participated in the event. Although several improvements have been made to the event in recent

years, the Dutch Inhouse Tours has not proven to be a sustainable event. Declining demand from

companies and students has led us to the decision to not organise the Dutch Inhouse Tours again.

The Dutch Inhouse Tours will be replaced with individual inhouse days, organised by the companies

itself but promoted via the EBF.

European Study Research (ESR) Warsaw

The European Study Research Warsaw was organised by the ESR Warsaw Committee. On the 17th of

May twenty-five motivated students, the ESR Warsaw committee, one Board Member and two

teachers of the Faculty of Economics and Business left to do research in Warsaw. The research was

related to the theme ‘Developing an economic power, the journey to success’. In Warsaw, the group

visited seven companies and organisations: Randstad, Resource Partners, Zywiec, Embassy,

Unilever, Danone, Gaspol, To finalize the project, an end syllabus including the research outcomes will

be distributed.

Faculty Introduction Week

Also this year, the Faculty will organise the Faculty Introduction Week. The EBF and her sub-

associations will have an active role in the organization of this week in introducing the students to the

Faculty and student life. During this week students will attend the EBF Booksale and are provided to

attend one of the ‘Be Active’ workshops. During these workshops active membership will be explained

and multiple possibilities of active membership will be discussed.

Former Board Day

On Saturday 29th of June around 60 current and former board members of the EBF were welcomed in

Amsterdam for a boat trip on the canals of Amsterdam. The activity was organised by the EBF Board.

Together they could catch up with predecessors and successors from six years of EB and some

50

previous board members of Bedrijfskunde in Groningen (BIG) and Economische Faculteitsvereniging

(EFV). Afterwards the boat docked at a restaurant for a dinner and drink. The activity was organised

by the EBF Board.

Honours Forum

On the 28th of May, the second Honours Forum of this Academic year took place at the Zernikezaal,

Academy Building. The Honours Forum was organised by the Honours Forum Committee. The theme

of this forum was ‘The future of food’. Professor Dirk Strijker from the University of Groningen and

Professor Niek Koning from the University of Wageningen elaborated on this topic by interesting

presentations. After that, a discussion with both professors and students took place. The Honours

Forum was visited by 30 students. The Honours Forum was followed by a social in Café de Keyzer.


Several informational activities took place in the last few months. Here the EBF had the opportunity to

represent herself in cooperation with the Faculty of Economics and Business. First of all, on the 14th of

March there was the opportunity for secondary school students to experience their potential future

study at the ‘Student For A Day’ event. Students were offered a day programme with a tour around the

EBF Building, which included a presentation provided by the Promotion Team. In this presentation,

more information was given on the added value of being an (active) member of a study association.

Additionally, for the second time this year the EBF Mastercommunities explained future (master)

students what their possibilities are with the EBF at the Master Your Talent Fair during the Careers

Week. Furthermore, the EBF was invited to address a group of parents about the possibilities besides

your studies at the Faculty Parent Day. Here the chairman of the EBF Conference shared his

experiences within the EBF. Finally, the EBF provided prospective students with a quiz during the

Matching Day which was organised by the Faculty of Economics and Business for the first time.

International Business Researches (IBR) Vietnam and Colombia

Each year, two International Business Researches are organised by the IBR Executive Boards, to two

emerging markets to conduct research for a company. After the preparation phase, in May and June

the two International Business Researches have each left with 25 students and two accompanying

professors to Vietnam and Colombia. Both groups have now returned after a successful period

abroad. At this moment, the participants of both projects are working on finishing the final results of the

researches.

51

International Business Researches (IBR) South Africa and India

After the start-up of the new IBR Executive Boards, the destinations South Africa and India have been

chosen for the upcoming academic year. At this moment, both Executive Boards are working on

establishing their research projects. The participants for both of the trips will be recruited at the end of

September.

International Day

On the 13th

of March the International Committee organised the International Day, with the theme:

‘Tour around the World’. The Duisenberg Plaza was filled with students and staff from over 15

nationalities, where everybody was welcome to share their culture and have a taste of some traditional

bites and drinks. Many people were interested in the different countries. The day was opened by the

chairman of the day Monique Kroese. She welcomed two speakers for the panel discussion, Geert

Kruiter, vice-president Continental Europe Document Boss, and Peter Kerckhaert, director of finance

Frieslandcampina DMV. They discussed about international business and cultural differences. During

the event there were performances of salsa dancers, a karate show and a Spanish guitar

performance.

International Pubquiz

On the 27th of May the International Committee organised an International Pubquiz at Plaza Danza.

Around 60 EBF Members (26 international students) tested their international knowledge where they

competed for exciting prices.

International Symposium

On the 6th of May, the EBF International Symposium was organised by the International Symposium

Committee. The theme of the symposium was: ‘Worldwide employability, a future of opportunities’.

The symposium was linked to the second year International Business course ‘Ethics and International

Business’ in cooperation with dr. W. Westerman. The day was moderated by dr. Jennifer Jordan,

assistant professor at the Faculty of Economics and Business. 240 students participated and visited

the plenary lectures by Suzanne Akten (Senior Manager Achmea), Sacha Oerlemans (Corporate

Director Marketing Q-Park) and Stephen Belke (Director Global Operations AkzoNobel). After all

participants had lunch together in the Kapteynborg at the Zernike Complex, attendees were led to

master classes by Shell and Hotrop & Ravesloot Partners and workshops by Q-Park and Wavin. The

day was concluded with a social in the Kapteynborg canteen.

52

Leadership Panels

Three EBF Leadership Panels took place in the second half of the academic year. The Leadership

Panels were organised by the EBF Speakers team. The first Leadership Panel with Jean-Francois

van Boxmeer, CEO of Heineken, was organised on the 27th of February. Over 600 students were

attending at the Aletta Jacobs Hall where the interactive session took place. Mister van Boxmeer

shared his vision on leadership and students were able to ask questions. Afterwards, a big social

made possible by Heineken took place at the Aletta Jacobs Hall. At this social, students were able to

ask personal questions to as well mister Boxmeer himself as to the attending Heineken staff members.

The second Leadership Panel took place on the 8th of May and was dedicated to Margot Scheltema,

Most Powerful commissioner of the Year 2012. Around 130 students attended the inspiring speech by

powerwoman Scheltema in the Blauwe Zaal. There was a lot of room for personal questions for the

audience.

The third Leadership Panel was a special one. For the first time, a Leadership Panel was organised in

cooperation with Studentenorganisatie Groningen (SOG). Together, the EBF and SOG had the honor

to welcome Ronald van Zetten, CEO HEMA. In the Nieuwe Kerk he told his personal story to a group

of around 100 people. This Leadership Panel was, due to the numerous questions of the audience,

very interactive. 20 alumni of the Faculty of Economics and Business were present during the event.

New Active Members Weekend

On the 22th and 23

th of March the new active members weekend took place , organised by the EBF

Board. 60 People from new committees left to Tolbert. There, the committees played The Highland

Games and got to know the EBF, the EBF Board and each other by doing a quiz. Afterwards dinner

was served and the evening continued with a party.

Prospect Magazine

In the second semester of this academic year, two Prospects were launched. The Prospect is being

written and produced by the Prospect Committee. Prospect 6.3, with interviews with Joop Munsterman

(Chairman FC Twente) and Jan-Peter Cruiming (founder vacaturebank.nl) was the last hardcopy

edition of the Prospect Magazine. After asking all EBF Members whether they still saw enough value

in retaining the hardcopy version of the magazine, results showed that the vast majority preferred a

digital version of the magazine instead of a hardcopy one. In cooperation with Dutch Giraffe, edition

6.4 was launched completely digital. The magazine can be found on www.prospectmagazine.nl and is

compatible for both computers, iPad’s and other tablets. The first interactive digital edition, Prospect

6.4, was a special women-edition and contained interviews with Marianne Timmer (Olympic champion

ice skating), Marlies van Wijhe (CEO Van Wijhe Verf) and Margot Scheltema (most powerful

commissioner of the year 2012). The magazine contains movies, pictures and many other interactive

http://www.prospectmagazine.nl/

53

features. An Ipad was given to one of the readers that sent the right answer to the question in the

magazine. The next Prospect, Prospect 7.1, will be the EBF Conference edition. This magazine will be

completely digital as well and will be launched mid-September.

Recruitment Activities

On the 17th of April, the EBF Board organised a Recruitment Activity with ING. The participating

students were selected based on their resumé. During an informal dinner in ‘t Feithuis the selected

students could meet and talk with two trainees and a recruiter from ING. The dinner provided a good

opportunity for the students to ask their questions about ING and learn about working for ING. There

was a good mingling between the students and ING.

Socials and Parties

The Activity Committee organised Socials and Parties during the entire year. At almost every monthly

social there was a theme, country or colour announcements for a specific event. One of the socials

was the After Exam social of April with the theme “Foute Fitness”. During the social of May the EBF

Candidate Chairman 2013-2014 was announced.

Finally, on Monday the 3rd

of June the End-of –the-year Party closed the year with the announcement

of the EBF Candidate Board 2013-2014 and the announcements of the theme of the EBF Conference.

That same evening DJ Bakermat, Scott Easy, Gasparo and Lastpaq played their music for over 600

people in Huize Maas.

Studium Generale/EBF Video lecture premiere

On Thursday the 30th of May, the premiere of the movie ‘DEBT – The Good, the Bad and the Ugly’

took place at the Aletta Jacobshall. This event was organised by the Faculty of Economics and

Business, in cooperation with EBF and Studium Generale. In this documentary, Dirk Bezemer,

professor of the Faculty of Economics and Business, tells the story of debt and the nature and origin of

money. 180 people attended at the premiere that was leaded by chairman of the day Joeri Schasfoort.

The movie was split into three pieces. Between every session, an interactive question round took

place. Afterwards, a discussion panel with Henk van Arkel (director Social Trade Organisation), Jesse

Frederik (financial journalist at Follow the Money) and Daniel Neilson (Researcher Institute for New

Economic Thinking) took place. Finally, there was time for questions from the audience. The attendees

gave the movie an overall rating of 4.4 on a scale from 1 to 5. The complete movie is now released on

YouTube.

54

Trace your Track

On the 8th of May, the first edition of Trace your Track took place. The day was organised by the Trace

your Track Committee. This event was organised for first year Bedrijfskunde and Economics and

Business Economics students of the Faculty of Economics and Business. This group of students will

have to specialize in their second year of study. This specialization is possible by choosing a Track

during the second year of study. The EBF strives to support students in making the right track choice,

which was the reason for the EBF to organise the event Trace your Track. The day put a special

emphasis on the key points of information, inspiring, and orienting. The event informed students on the

content of the tracks, but also provided them with a broader overview of the broad range of choices

students can make during their study time.

The day started with two parallel sessions, both for Bedrijfskunde and Economics and Business

Economics in which the course directors and supporting Faculty members of the studies elaborated on

the actual content of the study programs.

After this meeting, students were able to visit an information market in the Duisenberg Plaza to

orientate, get inspired and informed on several levels. Meanwhile, students visited inspiring speeches

by Wiet de Bruijn (CEO Veen Bosch & Keuning), Maurits Bruel (founder ‘De Geluksfabriek’) and Harry

Bulthuis (Marketing Director Philips). Afterwards, participants were provided with a lunch in the

Duisenberg Plaza. Next, a select group of students was transported by bus to a company visit at

Nijestee or Attero. At Nijestee, 50 students worked on a very interesting case on the topic of the

housing agreement. At Attero, student were provided with an extensive guided tour through the

company and worked together on an interactive case. After these company visits, both groups were

reunited at the Stadium of FC Groningen. Geert Kuiper, Sales Manager of FC Groningen welcomed

the group with a personal story about his experiences within the dynamic company. This was followed

by a guided tour through the stadium. The day was concluded with a social.

Summaries

In the second half of the academic year, the Support Committee realized an improvement in quality of

the EBF Summaries. A more consistent lay-out for all new summaries was implemented and there

was a stricter control on content. For the upcoming year, the EBF will try to further raise the quality of

the EBF Summaries.

Trainings

On Friday the 7th of June another EBF Training took place at the Zernike Complex, organised by the

EBF Board. The training was provided by Boss control and was about interview skills. By theory and

practice 20 students gained insight in how to be more aware of these topics. Furthermore a

photography training was organised for the Promotion Team and PR’s of the EBF Committees.

55

In April the EBF was planning to organise several trainings during the EBF Training Day. Because

several trainings were already offered in the Careers Week of May, the board decided not to organise

this event, and transferred this plan as advice for the EBF Board 2013-2014.

56

Internal Affairs

EBF Board Members

A new Board function was added to the EBF Board 2013-2014. The new function is called Career and

Project Officer, aiming to have a specific focus on career supporting activities of the EBF. In this way,

new projects can be given more attention, while allocating more time to the existing Board functions.

Besides, the names of some of the Board functions have been changed to ensure consistency,

including the Internal Officer, Commercial Officer, Public Affairs & Study Officer and Marketing & IT

Officer.

Housing

The EBF has a good relationship with the Facility Services of the Faculty of Economics and Business.

ICT

Over the past year the EBF Board installed 39 new monitors and 6 new computers. The replacement

of the new computers took place in the active members’ area and the monitors were replaced in both

the active members’ area and in the rooms. These monitors and computers were offered to the EBF

by the Faculty. Furthermore, one telephone has been replaced in the EBF Boardroom. In addition to

these replacements, a new computer and monitor was installed in the EBF Boardroom due to the

expansion from 7 to 8 board members next year.

Mastercommunities

This year the EBF has had five Mastercommunities. The master programmes for which a

Mastercommunity has been established are Human Resource Management, International Economics

& Business, International Business & Management, Strategy and Innovation, Change Management

and Small Business and Entrepreneurship. The Mastercommunities organise various activities and

aim to be self-sufficient. Many of them organised one or two formal events throughout the entire year

and a social every month. In the upcoming year the EBF Board will focus more on guidance for the

Mastercommunities and their formal activities. Furthermore there will be one selection round every

semester for the Mastercommunities in order to improve the continuity.

Members

There are currently 169 active members at the EBF, of which 10 are international students.

57

Social Media

This year the use of Twitter and especially Facebook has been intensified. This resulted in an increase

of likes on Facebook (approximately 700 likes) and a small increase of followers on Twitter

(approximately 50 followers). Both channels were mainly used for the promotion of EBF Activities. The

EBF Board tried to improve the interactivity of Facebook by posting more photos, banners and videos.

Furthermore, an online ticketshop was added to Facebook used to sell tickets for the EBF End-of-the-

Year Party. There is also an EBF Linkedin group which can be joined by EBF Members.

Study Support

In this Academic Year, the EBF offered tutoring classes in cooperation with Capita Selecta. EBF

Members receive a discount on their tutoring classes. The 100% Passrate that was introduced last

year is now also applicable for students that followed a tutoring class in the former academic year.

This enlarges the added value for EBF Members. The EBF Board is satisfied with the cooperation with

Capita Selecta and has decided to continue to cooperate with Capita Selecta in the upcoming year. At

the moment, the EBF Board investigates the options for the further improvement of the EBF

Summaries. The EBF strives for the enlargement of providing study support to her members for the

upcoming year.

58

Environmental Analysis

Alumni

The cooperation with the aEB Foundation and the Alumni Officer of the Faculty were good over the

past year. The Alumni Committee focused among others on collecting information of former active

members of the EBF, in order to improve the information availability within the alumni network. Alumni

of the Faculty and EBF are invited for the Leadership Panel during the opening of the academic year

on the 5th of September. Moreover, alumni will be invited to go to the EBF Conference including the

special program for alumni and business participants. Lastly, the new digitalized and interactive

Prospect contains a special alumni page.

Association Council

Throughout the year three meetings took place with the Association Council. The first meeting was

organised to get advice about the policy plans of the EBF Board. The second meeting was organised

to get advice about the further implementation of these policy plans, strategy and projects. The final

meeting was held on the 20th of August and was used to discuss the results of the past year and to

discuss the policy plans of the EBF Candidate Board.

Board of Advice

In the past year, three members of the Board of Advice have been visited: Mr Sterken, Mr Alblas and

Mr Sol.

Central Executive Board of Student Organizations (CUOS)

The CUOS advises the Board of the University on the decisions on committee grants for different

student organizations. After the evaluation of last year, the EBF has been rewarded with 40 months’

worth of grants.

Committee of Advice

In the past year, the Committee of Advice was a newly created advisory council of the EBF. This

council is useful for more frequent advice. Over the past year, the first three meetings with the

Committee of Advice were held. Receiving advice of this body resulted in valuable and useful advice.

Faculty of Economics and Business

The EBF has a very good relationship with the Faculty of Economics and Business. Once every three

weeks there is a meeting with the dean. Furthermore, there is intensive contact between the EBF

Board and the department of communications about promotion, ICT, external relations, alumni and

59

career services. Newly organised joint activities, such as the Faculty Introduction Week and the Spring

School of Strategy, enhanced this cooperation. The Board believes that there are possibilities for

improvement in organising the Careers Weeks. The Faculty strives to further improve career services.

Therefore, plans for a Careers Company were developed and implementation will start as from the 5th

of September. The aim is to present existing career activities more coherently. Furthermore, it should

increase the amount of active students and the awareness of the importance of career development

activities in an earlier stage. It should ensure a recognizable and high-quality range of careers

activities for all students of the Faculty in each phase of study. The EBF participated actively in

developing these plans and will remain doing so.

FMF

The FMF is the association for students who study the Bachelor in (applied) Mathematics, (applied)

Physics, Computer Sciences or Astronomy at the University of Groningen. The EBF jointly organises

the Consulting Event with the FMF. Again, this year the contact and cooperation has been satisfying.

Faculteits Verenigingen Overleg Orgaan Groningen (FVOG)

The EBF is a member of the FVOG, which is an organisation that all study associations can join. The

FVOG informs its members about the latest developments that apply to study and Faculty associations

of the University of Groningen.

Internationaal Overleg Studieverenigingen (IOS)

The University of Groningen has founded an advisory organisation consisting of study-related

associations in order to discuss internationalisation from the perspective of students. Among others,

the EBF has been involved in the advisory organism. The IOS meets every two months and discusses

all relevant and recent developments concerning internationalization.

Juridical Faculty Association Groningen (JFV)

The contact with the JFV has been very good, partly due to the joint organisation of the EBF/JFV

Christmas Ball. The contact with the JFV has proven to be quite useful. Besides, the informal contact

between the JFV and the EBF has been enjoyable with even a nice trip to Antwerpen.

Quest

In the first half year of the Academic Year, the Quest Board worked on their policy and consistency. In

the second half year, further improvements were made on the level of general policy, communication,

promotion, collaboration and activities. Board of advice meetings took place on a monthly basis. The

relationship between de EBF and Quest can be described as good. For the first time in the history of

60

Quest, an Annual Report was made by Quest Board members Rick Tuin and Aman Sharma. In

September, Ksenia Buldakova and Jurjen Lelifeld will be installed as the new Quest Board. At the

moment the Quest Board is working on selecting the Thesis of the Year and Lecturer of the Year

award that will be handed out during the Opening of the Academic Year on the 5th of September.

Sister Associations

Over the last year there have been a couple of meetings with SEBO, the foundation of Economics and

Business consolation. These meetings are highly valued due to the information and knowledge that

can be shared with associations that are similar to the EBF. In particular, the EBF has intensified its

contact with its four sisterassociations in Rotterdam and Amsterdam. A benchmark meeting between

these associations has taken place at the end of January, to discuss recent developments and

exchange knowledge about functional tasks for Board members. Finally, the informal contact between

the EBF and its sister associations is maintained regularly.

Student Advisor Faculty Board

The contact between the EBF Board and the Student Advisor of the Faculty Board, Sonja Beekman, is

good. A meeting concerning the University Blackboard takes place every week and other topics

related to the Faculty of Economics and Business can be discussed when necessary.

Subassociations

The relationship between the EBF and the subassociations is good. During the Platform Chairmen

meetings there are enough opportunities to discuss current topics. This is also the moment to discuss

developments within the associations, activities, planning and other matters. Besides the contact in the

Platform Chairman meetings there is contact with the subassociations in supervisory board meetings.

Here policy plans, activities, strategic plans and other affairs are discussed.

University of Groningen

The University strives to improve career services. An element of the career framework NEXT is a

digital system, called Career ConNEXT. This is a digital platform where students, alumni, staff, study

associations and employers can meet each other. The EBF was involved in a project team concerning

implementation of this system. This project team will continue to exist next year and the EBF will

remain involved. Furthermore, the University celebrates its 400th Lustrum in spring 2014. The EBF was

involved in a project team concerning an alumni activity during this lustrum.

61

Active Members’ Overview

Acquisition Committee

Maarten de Groot (Chairman)

Lucas Trentelman (General Member)

Floris Groeneveld (General Member)

Amber Krake (General Member)

Meryl Schotanus (General Member)

Activity Committee

Nick Bink (Chairman)

Laura Nauta (Treasurer/Acquisition II)

Bart Mooij (Commercial Relations)

Marieke Koeman (Evening Organisation/PR II)

Iris Bos (PR I)

Christiaan Uytdehaage (Day Organization)

Lynn van Maanen (General Activities)

Sara Hoekman (General Activities)

Alumni Committee

Marieke de Jong (Chairman)

Marijke Tabbert (Acquisition I)

Marin Teinsma (Day Organization )

Mathijs Betten (Treasurer/ Acquisition II )

Bodil Nijland (PR)

Business Class

Philipine van Aanholt (Chairman)

Guido Plaizier (General Member)

Sten Stein (General Member)

Dennis Wijnberg (General Member)

Aileen Booijink (General Member)

Christmas Ball Committee

Liza Willemsen (Chairman)

Erik van Marle (Treasurer/Acquisition II)

Matthijs van den Neste (Acquisition I)

Elise Baneke (Evening Organization)

Lisa Pries (PR)

Lisanne Pilon (PR)

Consulting Event

Marit van de Kerkhof(Chairman)

Dennis van Dijk (Acquisition)

Matthijs Polstra (Treasurer/ Acquisition II)

Rob Jagt (PR)

Dutch Inhouse Tours

Robin Simmering (Chairman)

Robert Lodewegen (Acquisition )

Ankie van der Kolk ( Treasurer/Acquisition)

Ingrid Bearda (PR)

EBF Conference

Arthur Snijder (Chairman)

Gaby Rein (Vice-chairman,Theme/Speakers)

Merijn Loeff (Acquisition I)

Sven Meurs (Treasurer/ Acquisition II)

Nienke Huberts (PR)

Jonathan Mellink (Day Organization/ Logistics)

Bachelor Symposium

Valentijn Skambraks (Chairman)

Floor Vasse (Treasurer / Acquisition II)

Joost Legebeke (Acquisition I)

Lonneke Broeks (Day Organization/Logistics)

Nelleke Kort (PR/Secretary)

Bachelor Symposium Fall 2013

Fleur Kamp(Chairman)

Nick Stellingwerf (Treasurer / Acquisition II)

Joost Bats (Acquisition I)

Nargis Rezai (Day Organization/Logistics)

Anja Holwerda (PR/Secretary)

European Study Research December 2013

Annelies Oldejans (Chairman)

Reinier Smits (Treasurer/Travelcoordinator)

Lex Preusting (Acquisition I)

Lizz Jansen (Acquisitie II)

Annefloor Wilke (PR)

Wei Jin Su (Research Coordinator)

62

ESR Warsaw 2013

Barthold Bekedam (Chairman)

Femke Buijs (Treasurer/Travelcoordinator)

Mirjam Oosterhuis (Acquisition I)

Sikander Kraaijenveld (Acquisitie II)

Marijn Settels (PR)

Sanne Simons (Research Coordinator)

IBR South Africa

Robbert (Chairman)

Alje Dijkema (Vice-chairman/Treasurer)

Tara Goverts (PR/Travelcoordinator)

Ruben Nooijen (Commercial Relations)

Marijke Tabbert (Commercial Relations)

IBR India

Joram Kraan (Chairman)

Reinoud Bekendam (Vice-chairman/Treasurer

Daan de Vries (PR/Travelcoordinator)

Britt Zoglmann (Commercial Relations)

Kasper Mulder (Commercial Relations)


Josine Janssen (Chairman)

Jing Chen (Treasurer/Commercial Relations II)

Mart Huijsman (Commercial Relations I)

Michaela Szilvasova (PR/Secretary)

Jegaseelan (CJ) (Day Organization/Logistics I)

Miryana Kutseva

(Evening Organization/Logistics II)


Eva Markerink (Chairman)

Thijs Benedek (Treasurer/Acquisition II)

Jeroen Hakkaart (Acquisition I)

Simona Augulyte (PR/Secretary)

Melina Pantoglou (Day Organization/Logistics)


Catherine van Wijk (Chairman)

Koen de Leeuw (Treasurer/Acquisition II)

Lois de Haan (Acquisition I)

Robin Hidkes (PR/Camp Coordinator)

Florine Zendijk (Secretary/Camp Coordinator)

Promotion Team

Yiling Zhang (Chairman)

Sanne Legtenberg (General Member)

Berber Achterbosch ( General Member )

QinqQinq Lin ( General Member )

Mignon Rijnja (General Member )

Martin Grehbann (Film Producer)

Rang Kazzaz (Film Producer)

Prospect Magazine

Stefan Kapell (Chairman)

Marriel Edzes (Chief Editor)

Lisa Beij (Chief Editor/Lay-out)

Hannah Merz (Lay-out)

Michelle Peels (Chief Editor)

Fi Fi Zhang (Lay-out)

Jing Chen (Chief Editor)

Pamela Bediako (Chief Editor)

Wardzen Zondervan (Chief Editor)

Luuk Elkhuizen (Chief Editor)

Recruitment Days

Joris Betman (Chairman)

Caspar Leusink (Treasurer)

Robin Potze (Commercial Relations I)

Andrah Visscher (Commercial Relations II)

Annemijn van der Vaart (PR)

Leonie van der Meerakker (Day Organization I / Vice

Chairman))

Lieke van den Langenberg (Day Organization II)

63

Speakers Team

Sebastiaan Wijsman (Chairman)

Marjolein Crul (General Member)

Sylke Jellema (General Member)

Stan Graumans (General Member)

Frederik Lubbersen (General Member)

Rens Schoorlemmer (General Member)

Spring School

Mike Kruijer (General Member)

Sandra Veldhuizen (General Member)

Support Committee

Katelijne Strikwerda (Chairman)

Maaike Vermeer (SM Shopmanager)

Anne op de Haar (PR EBF Shop)

Nicole Rehbergen (PR Booksale)

Jelmer Heuvels (Extern/ Summaries)

Henk Slot (BS Treasurer)

Koen Oudehand (BS Salesmanager)

Mariska de Winter (SM External)

Koen Heeringa (Acquisition)

Trace Your Track

Merel Notenboom (Chairman)

Martijn Wever (Treasurer / Speakers II)

Richard Looij (Theme and Speakers)

Dana Kwakman (Day Organization/Logistics)

Rosalie Raaijmakers (PR/ Secretary)

Mastercommunity Change

Jody van den Bos (Chairman)

Annelies Dussel (Acquisition)

Samara Minnema (PR)

Mastercommunity HRM

Dieuwke van Woensel (Chairman)

Jasper Beltman (Acquisition)

Justin Beenakker (PR)

Mastercommunity

Small Business and Entrepeneurship

Martha Kootstra (Chairman)

Froukje Postma (Acquisition)

Tjeska Hartman (PR)

Mastercommunity International Business

Management / International Economics &

Business

Mike Kruijer (Chairman)

Edwin Kikkert (Acquisition)

Tjibbe Stienstra (PR)

Khaleda Pajman (Treasurer)

Ilse Arends (Treasurer)

Mastercommunity Strategy Innovation

Management

Arien Hendriksma (Chairman)

Susanne Roelofsen (Acquisition)

Liesbeth Luimes (PR)

64

Signed for agreement by the complete EBF Board 2012-2013

Roderik Jongbloed

Chairman

Nicole Lodder

Vice-chairman & Secretary

Bas Boekema

Promotion & Website

Aaron van Gils

Treasurer

Niels Oskam

Commercial Relations

Jerrel Sloote

Internal Relations

Merel Koppen

Study Manager & Public Affairs

66

Proposal to adjust in the EBF-MARUG Convenant


Dear Members,

By this means, the EBF Board 2012-2013 proposes to make adjustments in the convenant that exists

between the EBF and the MARUG.

This proposal will be discussed on the General Members’ Meeting on the 9th of September.

Yours sincerely,




68

Proposal to adjust

the EBF-MARUG Convenant








70

Proposal to adjust the EBF-MARUG Convenant

Together with MARUG, the EBF Board would like to propose a few adjustments to the existing convenant

between EBF and MARUG. The adjustments are the result of the change in names of the studies at our

Faculty that were made last year. In italic you can easily track the adjustments that have been made.

In short:

- Article 5.2: The Double Degree Master Marketing has been added.

- Article 11.3: The date and names of the representatives have been changed, since the updated

covenant has to be signed after approval by the members of the EBF. The date 19-11-2013 is the date

of the MARUG General Members’ Meeting.

- Promotiecontract article 2.2: The ‘affiliated to’ logo has been translated to the English language.

- Promotiecontract article 4.1: The bachelor study ‘Economie and Management’ has been removed, since

this bachelor does not exist anymore.

- The ‘Bijlage Activiteitenpakket’ has been updated, since some of the activities were newly created,

changed or abandoned over the years.

Artikel 5 Doelgroepbepaling

Lid 5.2

De doelgroep van de ondervereniging bestaat uit de volgende personen:

a. MSc Marketing

b. Double Degree Master Marketing

c. Specialization Course Marketing

d. Marketing geïnteresseerden

Artikel 11 Vastleggen en wijzigen convenant

Lid 11.3

Het convenant is geldig vanaf 19-11-2013

Aldus in zevenvoud opgemaakt en ondertekend,

Groningen, 19 november 2013

71

Namens de moedervereniging, Namens de MARUG,

……………………………………… ………………………………………

M. van de Grift J. Moes (Chairman EBF Board 2013-2014) (Voorzitter MARUG Bestuur 2013-2014)

……………………………………… ………………………………………

H. de Roo van Alderwerelt E.D. Dekker (Vice-chairman & Secretary EBF Board 2013-2014) (Secretaris MARUG Bestuur 2013-2014)

Promotiecontract MARUG & EBF

2. Logovermelding

2.1 Met het MARUG logo wordt onderstaand logo bedoeld.

2.2 Met het EBF Logo wordt onderstaand logo bedoeld.

4. Collegepresentaties

4.1 De overeenkomst collegepresentaties tussen de ondervereniging en de moedervereniging

bestaat uit de volgende afspraken:

Voor de ondervereniging is het toegestaan om onbeperkt collegepresentaties te houden bij:

1. Master Marketing vakken

2. Specializationcourse Marketing

3. Marketingvakken in de Bachelors:

a. Bedrijfskunde

b. International Bussiness & Management

c. International Economics & Bussiness

72

Bijlage Activiteitenpakket

De overeenkomst Activiteitenpakket tussen de MARUG en de EBF bestaat uit de volgende

afspraken:

Het huidige activiteitenpakket van de MARUG bestaat uit de volgende activiteiten:

1. Marketing Congres

Het MARUG Marketing Congres is ééndaagse activiteit. Diverse sprekers gaan in op een actueel marketingthema.

Tevens worden op de dag diverse workshops en bedrijfsseminars gegeven. Het MARUG Marketing Congres trekt

ongeveer 500 deelnemers.

2. MARUG Battle of the Marketeers

De MARUG Battle of the Marketeers is een ééndaagse activiteit. Deelnemers zullen in teamverband door bedrijven

opgestelde cases in verschillende rondes uitwerken. Het doel voor de teams is om het beste marketingtalent van Groningen

te worden. Deze activiteit trekt ongeveer 80 deelnemers.

3. International Marketing Experience

De International Marketing Experience is een 8 tot 10 daags internationaal evenement. Tijdens deze reis staat het

overbrengen van kennis van topstudenten aan het bedrijfsleven centraal. Deze activiteit trekt ongeveer 30 deelnemers.

4. Brand Experience

De Brand Experience is een ééndaags evenement. De Brand Experience is een ochtendgedeelte gekoppeld aan het vak

Brand & Product Management. Er worden lezingen en workshops verzorgd. De carrièremiddag ondersteunt deelnemers

bij het voorbereiden op de arbeidsmarkt. Dit evenement trekt ongeveer 80 deelnemers.

5. Intelligence Event

De Intelligence Event is een ééndaags evenement. De Intelligence Event is een evenement speciaal voor MSc. Marketing

Intelligence studenten. Er worden lezingen en workshops verzorgd. Dit evenement trekt ongeveer 50 deelnemers.

6. Return of the Marketeer

De Return of the Marketeer is een ééndaags evenement. Personen nu werkzaam in een marketingfunctie vertellen welke

loopbaanontwikkeling zij hebben doorgemaakt en hoe ze deze ervaren hebben. Dit evenement trekt ongeveer 50

deelnemers.

7. Master Marketing Introductiedag

De Master Marketing Introductiedag is een ééndaags evenement. Deze dag is een introductie voor Master

Marketing studenten. Er worden lezingen verzorgd. Deze dag trekt ongeveer 120 deelnemers.

73

8. MARUG Master Career Day

De MARUG Master Career Day is een ééndaags evenement welke wordt georganiseerd in de eerste Careers Week. Deze

dag wordt georganiseerd in samenwerking met de vakgroep Marketing. Er zullen workshops enzowel inhoudelijke als

alumni lezingen georganiseerd worden. De dag is bedoeld voor zowel msc Marketing Management als msc. Marketing

Intelligence studenten. Dit evenement trekt circa 120 deelnemers.

9. ComMa Congres

De Maandelijkse Borrel is een ééndaags evenement welke wordt georganiseerd in samenwerking met studievereniging

‘Commotie’. Het evenement is gericht op zowel Marketing als Communicatiewetenschappen-studenten. Er worden

lezingen en workshops verzorgd, Dit evenement trekt ongeveer 80 deelnemers.

10. MARUG Mind over Marketing

De MARUG Mind over Marketing is een ééndaags. Het evenement is gericht op zowel Marketing als Psychologie-

studenten. Er worden lezingen en workshops verzorgd, Dit evenement trekt ongeveer 80 deelnemers.

11. Commercial Night

De Commercial Night is een ééndaags evenement welke wordt georganiseerd in de avond. Het evenement is

voornamelijk gericht op internationale studenten. Het onderwerp van het evenement is reclame-georienteerd. Er worden

lezingen en een open discussie gehouden, Dit evenement trekt ongeveer 50 deelnemers.

12. MARUG Inhousedagen De MARUG organiseert tweemaal per jaar de MARUG Inhousedagen. Tijdens dit driedaags evenement bezoeken 30 op

CV geselecteerde studenten een reeks Inhousedagen bij verschillende bedrijven.

13. MARUG Media Platform Het MARUG Media Platform is het online medium waarop de MARUG allerlei actualiteiten, artikelen, blogs, en filmpjes

plaatst. Het is te vinden op www.marug.nl

14. Marketingclass Bedrijfskunde

De Marketingclass Bedrijfskunde is een ééndaags evenement gekoppeld aan een marketingvak in de Bachelor

Bedrijfskunde. Tijdens een college wordt door een bedrijf een lezing en of workshop verzorgd. Dit evenement trekt


15. Marketingclass Communicatie & InformatieWetenschappen

De Marketingclass Communicatie en InformatieWetenschappen is een ééndaags evenement gekoppeld aan een

marketingvak in de Bachelor Communicatie en InformatieWetenschappen. Tijdens een college wordt door een bedrijf een

lezing en of workshop verzorgd. Dit evenement trekt ongeveer 100 deelnemers.

16. Marketingclass International Business

De Marketingclass International Business & Management is een ééndaags evenement gekoppeld aan een Marketingvak in

de Bachelor International Business. Tijdens een college wordt door een bedrijf een lezing en of workshop verzorgd. Dit

evenement trekt ongeveer 200 deelnemers.

74

17. Inhoudelijke Plusactiviteit

De Inhoudelijke Plus Activiteit is een ééndaagse activiteit gericht op Plusleden. Over een actueel marketingonderwerp

wordt een interactieve lezing verzorgd. Deze activiteit wordt georganiseerd op locatie bij een bedrijf. Dit evenement trekt


18. Plus Grachtenborrel

De Plus Grachtenborrel is een ééndaags evenement gericht op Plusleden. Gedurende de dag wordt er met een

rondvaartboot door de Amsterdamse grachten gevaren. De dag eindigt met een diner. Dit evenement trekt ongeveer 50

deelnemers.

19. Plus Borrels

De Plus borrels zijn ééndaagse evenementen voor gericht op Plusleden. De Plus Borrels trekken ongeveer 40

deelnemers.

20. Nationale Marketing Strijd

De Nationale Marketing Strijd is een driedaags evenement georganiseerd door de verschillende Marketing Associaties in

Nederland. Teams van 6 personen strijden tegen elkaar om de titel Marketing Talent van het jaar. De voorronde van het

evenement vindt plaats op locatie bij een bedrijf. De eindronde wordt gehouden op een locatie in de stad waar de

organiserende Marketing Associatie gehuisvest is. Dit evenement trekt ongeveer 200 deelnemers.

21. Dutch Marketing Thesis Awards

De Dutch Marketing Thesis Awards is een ééndaags evenement. Lokale scriptie winnaars strijden tegen

elkaar om de titel Nationale Scriptant van het jaar. Dit evenement trekt ongeveer 80 deelnemers. Dit evenement wordt

georganiseerd door de Marketing Associatie Nederland.

22. Actieve Ledenweekend

De Active Ledenweekend is een tweedaags evenement. Actieve Leden worden bedankt voor hun inzet door middel van

een gezellige avond met een overnachting. Dit evenement trekt ongeveer 65 deelnemers.

23. Actieve Leden Barbeque

De Actieve Leden Barbeque is een ééndaags evenement. Actieve leden worden bedankt voor hun inzet door middel

van een barbeque. Dit evenement trekt ongeveer 65 deelnemers.

24. Maandelijkse borrel

De Maandelijkse Borrel is een ééndaags evenement welke maandelijks georganiseerd wordt. De maandelijkse borrel is

bedoeld om leden van de MARUG elkaar te ontmoeten en om potentiële leden te laten kennis maken met de MARUG.

Tevens worden activiteiten en ontwikkelingen binnen de MARUG bekendgemaakt. De Maandelijkse Borrels trekken


75

25. Actieve Leden wintersport

Ieder voorjaar gaat de MARUG met een groep van ongeveer 20 a 30 actieve leden op wintersport. Dit is altijd tussen

de tentamenperiodes ingepland, zodat iedereen onbezorgd een fantastische week kan hebben.

Activiteiten georganiseerd in samenwerking met de moedervereniging bestaan uit:

26. Recruitment Days

De Recruitment Days is een driedaags evenement georganiseerd in samenwerking met de Economisch

Bedrijfskundige Faculteitsvereniging. Het evenement bestaat uit presentaties, cases, individuele gesprekken,

bedrijvenlunches, en bedrijvendiners. Het evenement trekt ongeveer 600 deelnemers.

76



Dear Members,

By this means, the EBF Board 2012-2013 proposes to approve study association TeMa to become a

sub-association of the EBF, as described in the Proposal for cooperation between EBF and TeMa.

This proposal will be discussed during the General Members’ Meeting on the 9th of September.

Yours sincerely,




78

Proposal for cooperation

between EBF and TeMa








80


In the past half a year, the EBF Board re-opened the consultations with study association TeMa. The

EBF Board would like propose a cooperation with TeMa in the form of a subassociation of the EBF in

the General Members Meeting on 9th of September 2013. The EBF Board believes that the students of

our Faculty, and specifically students of technology-, operations- and supply chain management, can

be served better in this cooperation.

TeMa is a study association for Technology Management, Operations Management and Supply Chain

Management and is currently not affiliated to the EBF. The development of students is both for EBF

and TeMa a shared goal. Both associations have a different character and strive for this goal in their

own way: The EBF organises activities for all students of the Faculty of Economics and Business and

TeMa for a specific group of students. Besides organising highly qualitative faculty-wide activities

available for all of her members, the EBF actively supports its sub-associations and activities that

serve specific groups of students. Study association TeMa serves one of these specific groups of

students. Therefore, the EBF Board and the TeMa board kept contact in the past years and talked

about ways of cooperating.

Considering the common goals of both associations, the interest of the students, and of the Faculty,

there was a willingness to reach agreement about a proper form of collaboration. In the past year, EBF

and TeMa investigated other forms of cooperation. The possibility to cooperate as mother and

subassociation was further discussed and developed. In 2011-2012 the EBF perceived a couple of

disadvantages of this form of cooperation relatively to a mastercommunity form. This is the reason

why this variant was proposed to the members of TeMa more than a year ago. In the past months, the

EBF has investigated whether it was possible to eliminate these disadvantages to make it possible to

collaborate as parent- and subassociation.

The EBF facilitates office space and subsidies to its subassociations to function optimally. With TeMa

becoming a new subassociation of the EBF, the main foreseen drawback by current subassociations

was a possible reallocation of office space and subsidies. Therefore, it was important for the EBF to

eliminate these disadvantages. Besides, the EBF wanted to offer TeMa a proper place within the

current structure.

In talks between EBF and the Faculty, the Faculty was willing to support and facilitate the integration

of TeMa within the EBF. The Faculty ensured the office space and subsidies for TeMa by the EBF.

81

Thereby, the proposed form of cooperation with parent EBF and subassociation TeMa has become a

realistic and promising option.

Both study associations EBF and TeMa consider this partnership as an opportunity to improve the

service to students. Both boards are very positive about the opportunities this new partnership offers

for both associations. We hope that the members of EBF will support this proposal for partnership

during the General Members Meeting. The EBF Board advices her members to adopt this partnership.

82

Financial Report

EBF Board 2012-2013








84

Introduction


Dear Members,

The past year was a year in which many investments in both time and money of previous EBF Boards

paid off. This, together with the on-going centralisation, resulted in positive cost cuttings in most of the

administrative fields. This report will elaborate on the most significant developments in both the

balance sheet and the income statement of the EBF. Furthermore it will present all the remaining

committee realisations that were not yet covered during the Half Yearly General Members’ Meeting.

Among them will be the International Business Research trips to Brazil and Indonesia and the Balance

sheet of the IBR Foundation of October 2012.

Near the end of the year it became clear to us that there would be an excessive positive net income

due to all the lower cost realisations. Especially the ‘Other expenses’ were fairly lower than in previous

years. This is due to the excellent work of my predecessors, whom cleaned up the administration of

the EBF after the fusion and eliminated most old debtors.

Next to the positive cost developments was the higher income from membership fees. This is mainly

due to a higher percentage of yearly members instead of unlimited members. The income of a yearly

member is higher than that of an unlimited member and since the ratio is significantly different from

previous years a higher income than expected has been achieved.

Another income that turned out positive was the acquisition revenue due to developments in the end

of the year. In accordance with the audit committee these extra funds were used to shorten the terms

of the computers’ and ICT hardware’s depreciation.

The two biggest investments done in the past year are the scheduling application for the Recruitment

Days and the digitalisation of the interactive Prospect. The total investment of the Prospect could be

covered during this year and was implemented in a relatively short time period. This was decided due

to the exploding printing and sending costs of the hardcopy Prospect. Regarding the scheduling

application some clear agreements with the MARUG have been made which underlines the good

collaboration in which the Recruitment Days is organised.

Other big expenses related to our focus points and projects are the EBF Promotion wall and the EBF

Association movie, which will be presented during this General Members’ Meeting. All of these

investments were possible due to the healthy financial situation of the EBF during the year.

85

When the net realisation became final we bought some sustainable extra’s and looked into bigger

investment opportunities for our successors, since we, the EBF Board 2012 – 2013, did not have time

for these anymore. The use of the built up provision will be elaborated on by my successor Frank van

Loo later.

Yours sincerely,

On behalf of the EBF Board 2012 – 2013,

Aaron van Gils

Treasurer

86

Account Description

Balance

(31-07-2012)

Balance

(31-07-2013)

Assets

0001 Computers 9.072 1.365

0002 Office equipment and inventory 1.234 2.063

0003 ICT hardware 3.148 0

0004 Software 0 29.421

Total Fixed Assets 13.454 32.849

0012 Accounts receivable Dutch Inhouse Tours 5.000 5.000

1001 Accounts receivable 101.586 36.500

1021 VAT receivable 2.723 4.976

1091 Amount receivable 6.866 4.515

1092 Prepaid amounts 6.316 10.144

7001 Writing paper 2.153 1.083

Total Current Assets 124.643 62.219

1042 Bank - EBF Checking account 3.691 3.777

1043 Bank - Direct debit account 100 164

1044 Bank - Recruitment Days 100 1.090

1045 Bank - EBF Savings account 172.583 187.110

1047 Bank - EBF Conference 100 1.783

Total Cash and Cash Equivalents 176.574 193.923

Total: Assets 314.672 288.992

Liabilities

0021 Equity 142.491 149.195

0023 Retained earnings 6.793 7.523

Total Equity 149.284 156.718

0041 Provision lustrum 50.000 10.000

0042 Provision subsequent expenses 6.010 1.750

0044 Provision committees 20.000 40.000

Total Provisions 76.010 51.750

0031 Membership fees received in advance 57.699 44.966

1011 Accounts payable 2.964 12.032

1022 VAT Payable 2.994 4.651

1093 Amounts payable 5.500 18.428

1094 Amounts received in advance 20.221 446

Total Liabilities 89.377 80.524

2001 Interim account 0 0

2002 Unassigned 0 0

2011 Balancing entries 0 0

Total Balancing entries 0 0

Total: Equity and Liabilities 314.672 288.992

Economics and Business student Faculty Association

Balance Sheet

87

Assets

0001 Computers The deprecation period was reduced from five to three years

and therefore extra terms were written off this year.

0003 ICT hardware The promotional monitor is fully written off.

0004 Software

The value of the Recruitment Days scheduling application is

included. Half of the application is already paid for, the other half

is an amount payable (account 1093) and will be paid for in the

upcoming financial year.

1001

Accounts receivable The last parts of the Faculty’s subsidies are included in this

budget. There are no old debtors in the current debtor’s account

of the EBF.

Equity and Liabilities

0022 Equity The equity of the EBF is slightly higher than previous years due

to the profits realised.

0023 Retained earnings This budget contains the profit realised this year. This will be

added to the equity at the beginning of next year.

0041 Provision lustrum This year the EBF Lustrum took place, which used the old

provision of € 50.000. From this year on the provision for the

lustrum in 2017 will build up with €10.000 a year.

0042 Provision subsequent

expenses

This provision includes costs that are yet to be expected but not

yet realised. The total budget reserved here serves the EBF

Association movie’s additional costs.

88

0044 Provision committees The committee provision has been filled up. The EBF Board

2013 – 2014 will have room in their policy to make use of this

provision and will elaborate on that in the upcoming

presentations.

0031 Membership fees

received in advance

The new members that chose an unlimited membership were

significantly lower whereas yearly memberships were more

popular than previous years, This was probably caused by

unclear descriptions in the registration form. This results in a

lower amount of membership fees received in advance

1011 Accounts Payable This is a relatively high account due to the invoice for the

association movie and the suits for the candidate board.

89

Account Description

Realisation

(31-07-2012)

Realisation

(31-07-2013)

Revenues

8001 Acquisition revenue 277.656 262.211

8101 Membership fees 27.538 30.549

8102 Contribution participants 220.299 70.404

8103 Contribution Alumni foundation 8.500 9.050

8201 Subsidy faculty 38.546 39.779

8203 Subsidies and donations 11.280 2.148

8401 Written off accounts payable 2.922 44

8402 Sales revenue 19.177 12.430

9101 Subsequent revenue 2.376 7.213

9102 Incidental profit 3.242 4.305

9103 Interest revenues 2.990 2.242

9104 Released provisions 38.044 54.392

Total: Revenues 652.570 494.766

Expenses

4001 Telephone 3.064 1.871

4002 Postage 10.174 7.071

4003 Bank products 1.420 1.446

4004 Insurance 7.812 3.910

4005 ICT 4.161 14.226

4006 Accounting software 881 427

4007 Webhosting 4.770 3.694

4008 Advisory and Services 10.298 4.683

4009 Subscriptions 1.695 969

4010 Office equipment 1.448 647

4011 Licence costs 0 5.000

4012 Writing paper 1.558 1.356

4014 Depreciation 11.363 13.003

Total Administrative expenses 58.644 58.303

4101 Transportation 33.237 28.884

4102 Costs of residence 550 174

4103 Business gifts 3.851 4.069

4104 Committee gifts 1.952 1.900

4105 Declarations board and committees 11.164 12.335

4108 Former-board day 2.480 5.828

4110 Board of Advice and Advisory Council 423 611

4111 General Members' Meeting 4.395 4.318

Total Representation expenses 58.052 58.120

EBF 2012 - 2013 Income Statement

90

4201 Posters, flyers and banners 7.517 6.567

4202 Pens and gadgets 1.396 3.615

4203 SMS 3.549 2.517

4204 Website adjustments 2.255 1.165

4205 Promotional stunt 1.496 9.894

4210 Printing 61.854 45.573

Total Promotion expenses 78.067 69.331

4301 Active members activities 11.680 20.336

4302 General members activities 918 2.653

4303 Socials and consumptions 23.311 18.126

4304 Catering 108.002 90.709

4305 Accommodation 78.319 73.629

4306 Technical 25.549 15.775

4307 Artists 13.639 16.274

4308 Additional activities 134.315 10.091

4310 Leadership Panels 2.193 3.125

Total Activity expenses 397.926 250.719

4418 Contribution Consulting Event 487 808

4422 Contribution Christmass Ball 1.358 631

4426 Contribution Recruitment Days 13.120 14.293

4431 Contribution Dutch Inhouse Tours -3.192 -4.175

Total Committees 11.773 11.557

4801 Lustrum 10.000 10.000

4804 Committees 20.000

Total Additions to provisions 10.000 30.000

4901 Uncollectible accounts 10.807 869

4902 Cost of goods sold 10.189 6.483

9001 Subsequent expenses 7.763 1.041

9002 Incidental loss 2.647 872

Total Other expenses 31.406 9.265

Total: Expenses 645.868 487.295

Net income 6.702 7.471

91

General

This is the income statement of the EBF, thus it is a combination of all committees and EBF Board

results. Because International Business Research is organised within a separate foundation, it is

excluded from the total EBF Income statement. Also, the Dutch Inhouse Tours is held within a

separate administration, so only the result is presented on account 4431.

Both the income statements of this and previous year are presented for comparison’s sake. It can

be seen that the turnover of last year is significantly higher than this year. This is mainly due the

EBF Conference 2011, which included the key-note speaker Al Gore.

The result on the accounts contribution committees is the amount paid or received from each

event that takes place in cooperation with other associations. And account 4804 ‘Committees’ is

the amount added to the provision.

The net income of € 7.471 will be added to the equity of the EBF.

92

Account Description

Realisation

(31-07-2012)

Budget

(01-02-2013)

Realisation

(31-07-2013)

Revenues

8001 Acquisition revenue 97.546 95.000 98.318

8101 Membership fees 27.538 26.500 30.549

8201 Subsidy faculty 5.623 5.623 5.623

8401 Written off accounts payable 2.922 0 44

9101 Subsequent revenue 2.376 0 7.213

9102 Incidental profit 3.242 7.733 4.046

9103 Interest revenues 2.990 2.350 2.242

9104 Released provisions 37.964 50.000 54.392

Total: Revenues 180.201 187.206 202.427

Expenses

4001 Telephone 2.390 2.400 1.515

4002 Postage 2.727 2.700 1.935

4003 Bank products 1.166 1.200 1.249

4004 Insurance 1.976 1.500 2.013

4005 ICT 3.702 4.000 4.688

4006 Accounting software 881 800 427

4007 Webhosting 2.172 1.453 884

4008 Advisory and Services 8.274 4.600 4.611

4009 Subscriptions 1.695 1.100 969

4010 Office equipment 999 1.200 265

4012 Writing paper 1.463 1.300 1.356

4014 Depreciation 11.363 7.860 13.003

Total Administrative expenses 38.808 30.113 32.914

4101 Transportation 1.432 2.100 2.255

4103 Business gifts 879 1.400 1.631

4104 Committee gifts 1.952 1.900 1.900

4105 Declarations board and committees 8.435 9.600 7.839

4108 Former-board day 2.480 3.000 3.238

4110 Board of Advice and Advisory Council 423 1.200 611

4111 General Members' Meeting 4.395 4.500 4.318

Total Representation expenses 19.996 23.700 21.794

EBF Board 2012 - 2013 Income Statement

93

4201 Posters, flyers and banners 2.391 2.800 2.389

Positioning 6.000 6.430

4202 Pens and gadgets 290 1.500 1.313

4203 SMS 2.224 1.900 1.902

4204 Website adjustments 2.255 1.000 1.165

4210 Printing 3.480 2.800 3.922

Total Promotion expenses 10.640 16.000 17.122

4301 Active members activities 11.440 13.000 13.159

4302 General members activities 918 1.500 0

Freshmen Activity 2.625 2.625

4303 Socials and consumptions 11.753 13.000 9.688

4304 Catering 4.625 5.500 6.042

4305 Accommodation 4.492 4.400 4.400

4310 Leadership Panels 2.193 3.500 3.125

Total Activity expenses 35.421 43.525 39.040

Total Committees 37.878 54.500 51.847

4801 Lustrum 10.000 10.000 10.000

4804 Committees 20.000

Total Additions to provisions 10.000 10.000 30.000

4901 Uncollectible accounts 10.607 452 869

9001 Subsequent expenses 7.521 652 1.041

9002 Incidental loss 2.538 322 329

Total Other expenses 20.666 1.426 2.238

Total: Expenses 173.409 179.264 194.955

Net income 6.792 7.943 7.471

94

Revenues

8101 Membership fees One fourth of the membership fees received in advance is

transferred to the income statement. Next to this the yearly

membership fees were collected. The amount of yearly members

was significantly higher than previous years, which explains the

higher membership fees in total.

8401

9101

Written off accounts

payable

Subsequent revenue

The cleaner administration resulted in less written off accounts

payable.

The main part of this account is due to a debtor whom was written

off last year, but paid in the beginning of this year after all.

9102 Incidental profit There was a difference in the administration of the Booksale

supplier and the EBF. This resulted in an incidental profit since

there was leftover money without a destination.

9104 Released provisions The lustrum provision of 50.000 was released in total. Also some

leftover provisions from previous years were released.

Expenses

Administrative expenses

4001 Telephone The Faculty switched to another provider. This resulted in lower

costs.

4002 Postage A mailing per post was not sent this year but was taken into

account in the budget. This resulted in lower costs than expected.

4004 Insurance All the insurances are now centralised. This year was the last

transition year so for the next years the costs will be lower.

95

4005 ICT The main ICT costs were the network costs of the Faculty and the

intake session for the scheduling application with iWink.

4007 Webhosting Also all the webhosting has been centralised which results in

lower administrative costs.

4014 Depreciation Due to the higher incidental revenues some extra depreciation

has been done. All the ICT Hardware and the EBF Computers are

now written of in three instead of five years.

Representation expenses

4103 Business gifts Due to some leftover budget it has been decided to already

purchase the end of the year relational gifts.

4105 Costs of residence The result is lower than budgeted mainly because various

committees have used less of the budgets for the suits. Also the

intervision costs for the board are included in this budget.

4110 Board of Advice and

Advisory Council

The renting of meeting rooms was cheaper than budgeted.

Promotion expenses

4201 Posters, flyers and

banners

Also included in this budget is the EBF Promotion wall, which was

a higher incidental expense.

4210

Printing

The printing costs were higher than budgeted due to extra costs

which were forgotten by the Faculty in first instance.

Activity expenses

96

4301 Active members’

activities

There was a large available budget for the second Active Member

Activity due to cheaper locations of the New Active Member

Weekends. The more expensive second Active Member Activity

resulted in the amount budgeted being reached.

4302

4303

General members’

activities

Socials and

consumptions

The etiquette dinner was the only activity organised for the

general members this year. The budget for training was

transferred to the active members activities since the training

organised was only for the active members this year.

This account is lower because there were two socials less than

previous years. One social was replaced by the Lustrum Party

and one by the Mastercommunity Social.

4310 Leadership Panel One Leadership Panel social was without any costs due to

sponsoring of Heineken.

97

Total Committees

Committees The total committee budget was lower than budgeted due to

higher acquisition revenues of most committees. This resulted in

less required funds from the EBF.

Additions to Provisions

4806

Committees This provision is filled up to serve the policy of the EBF Board

2013 – 2014. The goal of this provision is to create financial space

for an exclusive activity or an improvement of one of the existing

activities. Dreaming big is key.

Other expenses

4901 Uncollectible accounts The total amount written off was far lower than previous years

because there were no old debtors any more. This is mainly due

to the cleaned up administration of the EBF.

Net income The net income will be added to the equity of the EBF.

98

The activity committee was closed with a negative result. The result was higher than the budgeted

loss. This was mainly due to higher than expected revenues of the EBF End of the Year ticket sale.

The loss will be transferred to the EBF Board budget by means of the account 4411: Contribution

Activity Committee.

Account Description Debit Credit

Revenues

8001 Acquisition revenuee 207

8102 Contribution participants 5.270

Total: Revenues 5.477

Expenses

4001 Telephone 38

4005 ICT 215

4101 Transportation 534

4106 Declarations committees 335

4201 Posters, flyers and banners 210

4303 Socials and consumptions 1.406

4304 Catering 361

4307 Artists 4.166

4308 Additional activities 1.413

Total: Expenses 8.679

4423 Contribution Activity Committee -3.202

Net income 0

Activity Committee

Income Statement

99

The Bachelor Symposium made a small loss, which was not according to budget. The loss was

caused by the large amount of participants and correlated catering costs. The loss will be transferred

to the EBF Board budget by means of the account 4424: Contribution Bachelor Symposium.


Revenues

8001 Acquisition revenuee 1.725

8201 Subsidy faculty 3.500

8203 Subsidies and donations 240


Expenses

4103 Business gifts 186



4210 Printing 635

4303 Socials and consumptions 663

4304 Catering 3.771

4306 Technical 73


4424 Contribution Bachelor Symposium -158

Net income 0

Bachelor Symposium

Income Statement

100

The original location of the event went bankrupt. The alternative turned out to be cheaper which

resulted in a higher realisation than expected. One third of the result was transferred to the FMF and

the remaining profit of €1.616 will be transferred to the EBF Board budget by means of the account

4418: Contribution Consulting Event.


Revenues



Expenses

4007 Webhosting 25

4010 Office equipments 62





4202 Pens and gadgets 164

4303 Socials and consumptions 1.361

4304 Catering 3.032

4305 Accommodation 840

4306 Technical 231


4418 Contribution Consulting Event 2.424

Net income 0

Consulting Event

Income Statement

101

The EBF/JFV Christmas Ball made a profit. This is the second year in a row that the Christmas Ball

made a profit. The ticket prices will be critically evaluated in the future since the goal of the Christmas

Ball is to break even. The profit is divided between the Juridische Faculteitsvereniging (JFV) and the

EBF. The profit for the EBF of € 631 will be transferred to the EBF Board budget by means of the

account 4422: Contribution Christmas Ball.


Revenues

8001 Acquisition revenue 983


9102 Incidental profit 258


Expenses

4007 Webhosting 39




4203 SMS 256

4210 Printing 209

4304 Catering 14.063

4305 Accommodation 2.335

4307 Artists 1.415


4422 Contribution Christmas Ball 1.262

Net income 0

EBF/JFV Christmas Ball

Income Statement

102

European Study Research (ESR) May: Warsaw made a loss conform budget. The participants

contribution was lowered due to the lower costs made during the trip. At the end a small extra

contribution of the EBF was required after a VAT correction. The loss will be transferred to the EBF

Board budget by means of the account 4420: Contribution ESR May.


Revenues






Expenses

4001 Telephone 14

4101 Transportation 4.980




4210 Printing 423

4304 Catering 693


4308 Additional activities 1.316


4420 Contribution ESR May -2.406

Net income 0

ESR May: Warsaw 2013

Income Statement

103

The International Symposium breaks even. This is because the subsidy of the Faculty is the balancing

account. Fewer expenses were made, therefore a lower subsidy was asked from the Faculty to arrive

at a zero result.


Revenues

8001 Acquisition revenuee 650




Expenses

4010 Office equipment 160




4205 Promotional stunts 104

4210 Printing 448


4304 Catering 1.843

4306 Technical 80


4416 Contribution International Symposium 0

Net income 0


Income Statement

104

The Mastercommunity (MC) Change Management made a loss, which is according to budget. The

loss will be transferred to the EBF Board budget by means of the account 4437: Contribution MC

Transition.


Revenues

Total: Revenues 0

Expenses



4304 Artists 35

4308 Additional activities 13

Total: Expenses 156

4437 Contribution MC Change -156

Net income 0

MC Change Management

Income Statement

105

The Mastercommunity (MC) Human Resource Management (HRM) made a loss, which is according to

budget. The loss will be transferred to the EBF Board budget by means of the account 4436:

Contribution MC HRM.


Revenues

8001 Acquisition revenue 120

Total: Revenues 120

Expenses




4211 Printing 75


4303 Artists 35


Total: Expenses 380

4436 Contribution MC HRM -260

Net income 0

MC HRM

Income Statement

106

The Mastercommunity (MC) International Business and Management & International Economics and

Business made a loss, which is according to budget. The loss will be transferred to the EBF Board

budget by means of the account 4438: Contribution MC IBM & IEB.


Revenues

Total: Revenues 0

Expenses




4201 Artists 35


Total: Expenses 162

4438 Contribution MC IE&B -162

Net income 0

MC IBM & IEB

Income Statement

107

The Mastercommunity (MC) Small Business & Entrepreneurship made a loss, which was according to

budget. The profit will be transferred to the EBF Board budget by means of the account 4434:

Contribution MC SB & Entrepreneurship.


Revenues

Total: Revenues 0

Expenses



4307 Artists 35


Total: Expenses 111

4434 Contribution MC SB & Entrepreneurship -111

Net income 0

MC Small Business & Entrepreneurship

Income Statement

108

The Mastercommunity (MC) Strategy and Innovation Management (SIM) made a loss. The loss was

bigger than budgeted and will be transferred to the EBF Board budget by means of the account 4461:

Contribution MC SIM.


Revenues

Total: Revenues 0

Expenses

4007 Webhosting 25


4302 General member activities 28


4307 Artists 35


Total: Expenses 418

4461 Contribution MC SIM -418

Net income 0

MC Strategy and Innovation Management

Income Statement

109

This year the Prospect transformed from a hard copy magazine into a digital one. The total investment

of this process is accounted for in the committee budget of this year, which resulted in a loss that was

according to the budget. The loss will be transferred to the EBF Board budget by means of the

account 4425: Contribution Prospect.


Revenues


8103 Contribution Alumni foundation 5.000



Expenses

4002 Postage 4.969

4005 ICT-costs 9.000

4011 Licency costs 5.000




4205 Promotional stunt 272

4210 Printing 19.961


4425 Contribution Prospect -23.116

Net income 0

Prospect

Income Statement

110

Trace your Track was organised for the first time this year. The pilot was evaluated as a successful

event and the loss realised was according to budget. The loss is transferred to the EBF Board budget

by means of the account 4439: Contribution Trace your Track.


Revenues

Total: Revenues 0

Expenses






4210 Printing 50


4304 Catering 955


4439 Contribution Trace your Track -2.525

Net income 0

Trace your Track

Income Statement

111

The Support Committee made a loss for the first time. This was not according to budget, since the

budget focused on a profit. This is because of a fall back in the amount of summaries that have been

sold. The loss is transferred to the EBF Board budget by means of the account 4427: Contribution

Support.


Revenues

8402 Sales revenuee 2.689


Expenses

4001 Telephone 164

4005 ICT-costs 323

4106 Declarations committee 375


4211 Printing 95

4902 Costs of goods sold 2.061


4424 Contribution Bachelor Symposium -551

Net income 0

Support

Income Statement

112

The EBF International Business Research foundation Balance Sheet provides information about the

liquidity and financial basis for the IBR Projects. The EBF IBR foundation financial year ranges from

the 1st of October until the 30

th of September.

The most remarkable accounts are explained on the following page.


Assets

001 Hardware 778

020 Supplies 433

110 Bank - IBR 1 Main account 1.244

111 Bank - IBR 2 Main account 2.593

125 Bank - Savings account 143.297

130 Accounts receivable 15.238

142 VAT receivable -1.842

Total Assets 161.741

Liabilities

040 Equity 92.002

041 Retained earnings 532

140 Accounts payable 76.878

143 VAT payable -1.715

200 Balancing entries -5.957

Total Equity and Liabilities 161.741

Income

Total: 161.741 161.741

Foundation EBF International Business Research

Balance Sheet 30-09-2012

113

Assets

001

Hardware

This account contains the two cameras bought for during

the travelling periods. Material collected could be used for

promotional activities.

130 Account receivable As of 2013 almost all accounts receivable presented here

have been collected.

Liabilities

040 Equity Equity is held to protect the IBR Project against financial

risks and to guarantee the continuity of the project.

Furthermore, it creates room for general project-wide

investments.

140 Accounts payable Includes the repayment of participants and two large VAT

payments. As of 2013 most of these payments are paid.

200 Balancing entries This account exists of old costs and revenues that were

not yet administratively cleaned up. As of 2013 this

account is empty and so is the administration.

114


Revenues

896 Subsequent revenues 86

910 Interest revenues 2.480

920 Incidental results 2.130


Expenses

405 Accommodation 225

415 Consumptions 1.313

435 ICT 100

470 Administrative costs 24

481 Depreciation 389

490 Representation 2.113


Net income 533

IBR Foundation 2012

Income Statement

115

Revenues

920

Incidental results

This account contains the cleaning up of old IBR

accounts on the balance sheet. From next year on the

income statements and balance sheets will be more

accurate.

Liabilities

415 Consumptions This account contains the IBR Former board day

consumptions.

490 Representation Includes the purchase of suits and other representational

expenses for both the board of IBR Indonesia and IBR

Brazil.

116

IBR Brazil was financially successful with a net income. One debtor had to be partially written off but

the net income was still sufficient to benefit the EBF IBR Foundation and to create a restitution for the

participants.


Revenues


805 Sponsors 148

810 Subsidies 900

825 Acquisition revenue 92.000

920 Incidental results -4.515


Expenses

401 Promotion 329



420 Local travel 187

421 Travel abroad 18.827

422 Other expenses abroad 4.016

430 Speakers 19

431 Professors 941

432 Interpretors 116

435 ICT 270

445 Printing 1.393

450 Writing paper 108

455 Telephone 935

460 Postage 154


480 Bank products 358


490 Representation 810

495 Other expenses 2.000

497 Restitution participants 11.895


Net income 2.961

IBR Brazil 2012

Income Statement

117

IBR Indonesia was financially successful with a net income, which benefited the EBF IBR Foundation

and created a restitution for the participants.


Revenues


810 Subsidies 1.750

825 Acquisition revenue 88.000

920 Incidental results -145


Expenses

401 Promotion 395



420 Local travel 80

421 Travel abroad 21.544

422 Other expenses abroad 4.903

430 Speakers 56

431 Professors 720

435 ICT 270

445 Printing 984

450 Writing paper 108

455 Telephone 935

460 Postage 142


480 Bank products 547


490 Representation 1.878

495 Other expenses 2.065

497 Restitution participants 11.389


Net income 2.731

IBR Indonesia 2012

Income Statement

119


Roderik Jongbloed

Chairman

Nicole Lodder


Bas Boekema

Promotion & Website

Aaron van Gils

Treasurer

Niels Oskam

Commercial Relations

Jerrel Sloote

Internal Relations

Merel Koppen

Study Manager & Public Affairs

120

Report Audit Committee 2012-2013

After having audited the financial statements of the Economic and Business student Faculty

Association, the audit committee can conclude the following:

As audit committee it is our task to make sure that the financial report is an accurate representation of

the financial position of the EBF. We hereby officially confirm that this is the case for the financial

report 2012-2013 as presented here by Aaron van Gils.

Besides this, it is our opinion that Aaron has fulfilled his task as treasurer in an unusually professional

manner. This year he proved it possible to complete EBF Treasury task within normal working hours

without quality loss. He even successfully combined this with keeping a girl that is clearly out of his

league interested during a busy EBF Board year.

On a none work basis Aaron used the immense depth of the V-neck shirts to bring the word EBF

Treasurer to new heights. Proving that the once so masculine profession of treasurer can be combined

with funky dance moves and feminine emotions. A special thanks to intern Michel who was Aaron’s

rock in these emotional unstable times and kept him on the right financial tracks.

Finally we would like to thank Aaron for the smooth cooperation and wish him the best of luck with his

Finance master and with the rest of his career most likely in our employment as an ambitious intern.

Furthermore we would like to wish the EBF Board 2013-2014, and especially Frank van Loo, a very

successful year. We are looking forward to cooperate and especially eat with the most generous Frank

also known as Frank the sparerib Bank.

The Audit Committee 2012-2013,

Martinus van der Wal Hans Dijkhuizen Bas Schram

Joeri Schasfoort

122

Policy

EBF Board 2013-2014

Matthijs van de Grift Chairman

Hadewich de Roo van Alderwerelt Vice-chairman & Secretary

Frank van Loo Treasurer

Marit Dolfing Marketing & IT Officer

Lennart Speller Commercial Officer

Ilse Arends HR Officer

Stefan Kapell Public Affairs & Study Officer

Florian Arndt Career & Project Officer

124

Preface


Dear members,

Hereby we would like to present you the policy of the EBF Board 2013-2014. In the last years, many

steps have been taken to strengthen the association and various improvements were implemented.

We would like to continue this upward trend and we plan to contribute by focusing on a number of

important points.

Last year, there were several environmental changes, on which the EBF Board 2012-2013 responded,

by effectively developing adaptation and responding plans. Changes were for example the new

Careers Company project and the new governmental study regulations. A significant part of the

contribution of the EBF Board 2013-2014 will be to continue these plans and strengthen the

sustainability of the EBF as a whole.

The EBF Policy of 2013-2014 is structured by the use of projects and focus points. Focus points are

central to everything the EBF Board strives to accomplish throughout the years. Projects are specific

goals which the EBF Board strives to achieve this year. One or two board members are responsible

for each project. In order to determine the realisation and measure the successfulness of these

projects, a specific deadline has been set.

The EBF Board 2013-2014 wishes you good luck with reading our plans for the upcoming year.

Kind regards,

On behalf of the EBF Board 2013-2014

Matthijs van de Grift

Chairman EBF Board 2013-2014

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Policy EBF Board 2013-2014 Focus Points

EBF Academy

The EBF strives to increase the quality and visibility of her study supporting services. By branding

these services as the EBF Academy, we aim to increase the awareness of the study supporting

services to our members. Moreover, the EBF Board strives to increase the quality of the current study

supporting services by creating synergies with external parties. New study supporting services will be

covered by the EBF Academy, for example, a GMAT test and new study workshops/training sessions.


● Brand all study supporting services as part of the EBF Academy before the 1st of September

2014.

● Set up new study supporting services which enrich the activity portfolio of the EBF before the

1st of September 2014.

Career Services

The EBF Board strives to provide high quality career orientation, preparation and facilitation activities.

To enhance the quality and visibility of these activities for students, we aim to label the EBF Career

related activities with the Careers Company and align these activities with the Faculty of Economics

and Business.

Therefore, the EBF Board strives to:

● Align EBF Career activities through the Careers Company.

Strengthening the cooperation with the Faculty of Economics and Business provides the EBF

with opportunities to increase the quality, visibility and awareness of all EBF career-related

activities and services. All career-related activities and services of the EBF will be labeled with

the Careers Company.

● Strengthen the EBF Career portfolio.

Small Medium Enterprises, Entrepreneurship, Student Consultancy and Shell Project.

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Awareness and Participation

The EBF Board strives to promote the EBF to her stakeholders as a professional and sociable study

association. To reach all stakeholders and increase the awareness of the added value of the EBF

Membership, the EBF Board strives to enhance the information flow, strengthen the overall promotion

and improve the relationship with the EBF Stakeholders.

Therefore, the EBF Board strives to:

● Increase the stakeholders’ awareness and members' participation of the EBF before the 1st of

september 2014.

Strengthen the overall promotion of the EBF, organise a social with FEB employees together

with BEAST and set up members' input possibilities.

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Projects

Booksale and Summaries

In the past years, the EBF added significant value to students by study-related supporting services.

The EBF strives to maximize the quality of all these study supporting services for its members.

However, environmental changes, such as stronger competition and new technological possibilities,

enable the EBF to enhance the quality of its booksale and summaries.


● Strengthen and restructure the EBF Booksale before the 1st of September 2014.

The EBF board will investigate possibilities to strengthen and restructure the EBF Booksale in

order to simplify the process and to increase the membership value. For example, the

possibility of home delivery and a more advanced online webshop will be investigated.

● Increase the quality of EBF Summaries before the 1st of September 2014.

To enhance the quality of the EBF Summaries, the EBF Board will investigate opportunities to

raise the quality of the EBF Summaries by for example, partner up with an external party or by

restructuring the production and process of quality control.

Customer Relationship Management

In order to communicate information effectively and efficiently, the EBF strives to improve the

information systems using technologies that are user-friendly and that will improve the internal

efficiency. Therefore the EBF will look at opportunities to improve the usability of, or renew the current

Customer Relationship Management system.


● Set up a new or improve the current Customer Relationship Management System before the

1st of September 2014.

Entrepreneurship

The EBF Board strives to offer an activity portfolio which serves students’ current fields of interests.

The current activity portfolio does not cover entrepreneurship; hence the EBF will focus on offering an

activity that will fill that particular interest gap.

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● Set up a new entrepreneurship activity before the 1st of September 2014.

Small and Medium Enterprises

The EBF Board believes that informing members about a wide-range of post-studies possibilities is

valuable during the students’ future career decision process. The current information provision does

not cover Small and Medium Enterprises. Therefore the EBF Board strives to facilitate the contact

with, and inform EBF Members about the career opportunities at, Small and Medium Enterprises.


● Set up a Small and Medium Enterprises Event before the 1st of September 2014.

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Chairman

Hadewich de Roo van Alderwerelt


Frank van Loo

Treasurer

Marit Dolfing

Marketing & IT Officer

Lennart Speller

Commercial Officer

Ilse Arends

Internal Officer

Stefan Kapell

Public Affairs & Study Officer

Florian Arndt

Career & Project Officer

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Financial Policy

EBF Board 2013-2014









132

Introduction


Dear EBF Members,

Hereby the EBF Board presents the budget of the financial year 2013 – 2014. During the last financial

year the cost savings that were initialised in the past came through. This together with some high

incidental profits resulted in a high positive financial result over the past year. Last years’ profit and

structural cost savings creates room to think bigger as EBF Board and EBF (Active) Members. This

year we will use this financial space to take the EBF as a whole to a higher level as well as continuing

improving membership value as done by our predecessors.

We will use these available funds to finance our policy, focus points and projects. We will set up career

activities to strengthen the EBF Career portfolio, increase stakeholders awareness, increase

members’ participation, set up the EBF Academy and improve the Customer Relationship

Management system.

We will also do some smaller investments and enlarge specific budgets. After last years’ success we

will organise the etiquette dinner once again and continue on improving the digital prospect. Besides

this, we will put extra emphasis on and thus enlarge budgets for relation management, socials and

parties, committee gifts, promotional gadgets and involvement of the Mastercommunities.

Last but most certainly not least, we set up a budget for (former) active members to come up with

ideas and realise these ideas. Last years’ great result opens the doors for this unique aspect of the

budget for the upcoming year. With this budget there are greater opportunities for members than there

have ever been.

Attached you can find the realisation of the year 2012 - 2013, the budget for the year 2013 – 2014 and

the corresponding explanations.

Yours sincerely,

On behalf of het EBF Board 2013 – 2014,

Frank van Loo

Treasurer

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Account Description

Realisation

(31-07-2013)

Budget

(01-08-2013)

Revenues

8001 Acquisition revenue 98.318 100.000

8101 Membership fees 30.549 29.000

8201 Subsidy faculty 5.623 5.625

8401 Written off accounts payable 44 0

9101 Subsequent revenue 7.213 0

9102 Incidental profit 4.046 0

9103 Interest revenues 2.242 2.300

9104 Released provisions 54.392 0

Total: Revenues 202.427 136.925

Expenses

4001 Telephone 1.515 1.800

4002 Postage 1.935 1.900

4003 Bank products 1.249 1.250

4004 Insurance 2.013 1.400

4005 ICT 4.688 4.400

Customer Relationship Management System 2000

4006 Accounting software 427 500

4007 Webhosting 884 1.000

4008 Advisory and Services 4.611 4.500

4009 Subscriptions 969 1.000

4010 Office equipment 265 750

4012 Writing paper 1.356 500

4014 Depreciation 13.003 2.000

Total Administrative expenses 32.914 23.000

4101 Transportation 2.255 2.600

4102 Cost of residence 125

4103 Business gifts 1.631 2.000

4104 Committee gifts 1.900 2.700

4105 Declarations board and committees 7.839 10.000

4108 Former-board day 3.238 3.500

4110 Board of Advice and Advisory Council 611 1.200

4111 General Members' Meeting 4.318 5.000

Total Representation expenses 21.794 27.125

EBF Board 2013 - 2014 Income Statement

134

4201 Posters, flyers and banners 2.389 2.500

Stakeholders' Awareness 3.500

Members' Participation 3.750

4202 Pens and gadgets 1.313 2.000

4203 SMS 1.902 1.900

4204 Website adjustments 1.165 6.500

4205 Positioning 6.430

4210 Printing 3.922 3.900

Total Promotion expenses 17.122 24.050

4301 Active members activities 13.159 14.000

4302 General members activities 2625 2.700

Career Services 3250

EBF Academy 1000

4303 Socials and consumptions 9.688 12.600

4304 Catering 6.042 6.000

4305 Accommodation 4.400 4.400

4310 Leadership Panels 3.125 4.000

Total Activity expenses 39.040 47.950

Total Committees 51.847 8.800

4801 Lustrum 10.000 10.000

4804 Provision Committees 20.000

Total Additions to provisions 30.000 10.000

4901 Uncollectible accounts 869 1.000

9001 Subsequent expenses 1.041 0

9002 Incidental loss 329 0

Total Other expenses 2.238 1.000

Total: Expenses 194.955 141.925

Net income 7.471 -5.000

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Revenues

8001 Acquisition revenue The acquisition revenue is based on results

from previous years.

8101 Membership fees Last year’s extra inflow was mainly due to a higher amount of year members instead of unlimited members. This year we took actions to show first years that unlimited membership is an option as well. This was done by changing the registration forms on the website. More unlimited members gives more stability in the long run, but less revenues in short term.

Expenses

Administrative expenses 4001 Telephone This budget is higher than last year because

there will be extra costs made since there is an extra board member. Besides this the declaration structure for board members has been improved. This will result in higher costs.

4004 Insurance All of the EBF’s insurances were centralised last year, which results in lower insurance costs.

4005 ICT This budget contains a part of network costs passed on by the faculty. Besides this, this budget also leaves room for new ICT related purchases. The budget is lower than last year because part of the budget was used for the data model of the scheduling programme.

Customer Relationship Management System

This budget is reserved for the corresponding policy project which creates room for the purchase of a CRM system or improvement of the CRM system.

4010 Office equipment This budget is higher than last year to make room for new office equipment purchases and improvement of the flexible working spaces in terms of office equipment.

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4012 Writing paper This budget is lower than last year because we see a declining line in use of writing paper since more and more contact is done by e-mail.

4014 Depreciation This budget is lower than last year because a lot of the products are written off. Besides this the depreciation period for a lot of products was shortened and multiple terms were paid which results in lower costs for this year.

Representation expenses

4101 Transportation This budget is higher than last year because there will be extra costs made since there is an extra board member.

4102 Cost of residence A small budget is needed this year to cover the costs of residence. These costs are related to the business visits of the commercial relations officer and serve an efficiency purpose.

4103 Business gifts This budget is higher than last year because there will be extra emphasis on relation management.

4104 Committee gifts This budget is higher than last year because there will be an extra committee gift related to the new career policy focus point.

4105 Declarations board and committees

This budget is higher than last year to leave room for the maximal declarable amount of money. Besides this, the fact that there is an extra board member was taken into account, which results in higher declaration costs.

4108 Former-board day This budget is higher than last year because we see an improvement in the number of participants.

4110 Board of Advice and Advisory Council

This budget is higher than last year because the financial structure for Board of Advice and Advisory Council has been improved. This will result in higher costs.

4111 General Members’ Meeting This budget is higher than last year because there will be extra emphasis on the socials after the General Members’ Meeting.

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Promotion expenses

Stakeholders’ Awareness This budget is reserved for the corresponding part of the policy focus point Awareness and Participation. It will be used to strengthen the overall promotion of the EBF, a social with the faculty staff and other projects or activities that enlarge the awareness of our stakeholders regarding the EBF.

Members’ Participation This budget is reserved for the corresponding part of the policy focus point Awareness and Participation. It will be used to set up members’ input meetings and make members’ ideas executable.

4202 Pens and gadgets This budget is higher than last year to leave room for nicer and better gadgets and thus better promotion for the EBF.

4204 Website adjustments This budget is higher than last year to leave room for vast adjustments in the website. It will be used to look into the website and make room to adjust and make duly improvements in the website.

4205 Positioning Last year this budget was fully used for the corresponding focus point Positioning, this year costs for Stakeholders Awareness and Accessibility will fall on this accounting post. For clarification purposes Stakeholders Awareness and Accessibility were split out and shown separately.

Activity expenses

4301 Active members activities This budget is higher than last year because the master communities will be invited to the new active members weekends, which will result in higher costs.

Career Services This budget is reserved for the corresponding policy focus point. It will be used to set up a Small and Medium Enterprise event and an entrepreneurship activity.

EBF Academy This budget is reserved for the corresponding policy project, which creates room to set up the EBF Academy. It will also be used to finance new activities that are covered by the EBF Academy.

4303 Socials and consumptions This budget is higher than last year’s budget because this year there will be eight socials again. Last year one social fell in the lustrum week and was therefore replaced by lustrum activities.

138

4310 Leadership Panels This budget is higher than last year’s budget because last years there were some windfalls in the sponsoring of the socials after the Leadership Panels.

Committees

Committees The committee budget is lower than last year when taking into account that the lustrum of 50.000 was included last year.

Result

Result This year a loss is budgeted which is possible because of last years’ profit. The loss will compensate for last years’ profit so that the zero profit goal remains intact in the long run.

139



Chairman

Hadewich de Roo van Alderwerelt


Frank van Loo

Treasurer

Marit Dolfing

Marketing & IT Officer

Lennart Speller

Commercial Officer

Ilse Arends

Internal Officer

Stefan Kapell

Public Affairs & Study Officer

Florian Arndt

Career & Project Officer

140

Proposal Declaration Policy 2013 – 2014


Dear EBF Members, Hereby the EBF Board presents the declaration policy for the year 2013 - 2014. Almost all committees have the possibility to declare costs made for the EBF. Also the EBF Board has the possibility to declare costs made during their board for the EBF. Finally costs made for or by (members of) the EBF Advisory bodies are declarable. The EBF is an organization that is run by volunteers, however we believe that it would be unfair to charge volunteers extra costs, therefore costs made for the EBF are declarable. These costs are declarable because they are made for the EBF and are needed to strengthen the EBF and ensure the continuity of the EBF. The argumentation for what is declarable and what is not declarable is formed by six years of EBF Experience and even far more years of BIG and EFV experience. Many of the policies in this document have a historical imposition although they changed and grew together with the change and growth the EBF made. In this document an explanation is given for the different parts of the declaration policy. As a sign of accessibility and openness all parts of the declaration policy were put together and the complete declaration policy is hereby presented. Most aspects are exactly the same as they were presented by my predecessors in the past. Also some aspects ,such as the intervisions and the splitting and clarification of the advisory bodies, are new or revised. Attached you can find the declaration policy for the EBF Committees, EBF Board and EBF Advisory Bodies. Yours sincerely, On behalf of het EBF Board 2013 – 2014,


142

Declaration Policy

EBF Board 2013-2014









143

Declaration Policy Committees

The largest part of the committees has the possibility to declare a couple of costs which are accounted

for by the committee income statement. There are a few exceptions whereby declarations are

accounted for by the board income statement. This exception underlies on the fact that some

committees do not have an own income statement and are financed directly from the EBF Board

income statement. A general exception is made for the declaration of suits and ties. This exception is

made because the declaration of suits and ties would put too much pressure on the committee income

statement. Below you can find an overview of the different committees and applicable regulation. A

general overview can be found in the table in the end.

Committees where declaration costs are accounted for by the committee income statement:

Activity Committee

Bachelor Symposium

Christmas Ball Committee

Commercial Team

Consulting Event

Conference

Entrepreneurship Committee

European Study Research




Master Communities

Prospect Committee1

SME Event

Support Committee

Trace your Track

Committees where declaration costs are accounted for by the EBF Board income statement:

Business Class

Honours Forum2

Promotion Team

Speakers Team3

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Committees where a special regulation applies:

Alumni committee4

International Business Research Board5

Recruitment days6

1Prospect Committee

For the Prospect Committee it is not needed to show up as one entity at one specific event. Therefore

the Prospect Committee cannot declare costs made for committee clothing, suits or ties.

2Honours Forum

The Honours Forum is organised in close cooperation with the faculty. Therefore only costs made for

committee clothing as a way of promotion are declarable.

3Speakers Team

The Speakers Team changes two times a year, therefore it is very difficult to show up as one entity in

terms of formal clothing. The Speakers Team cannot declare costs for formal clothing but will get an

EBF Tie or accessory.

4Alumni Committee

The Alumni Committee works together closely with the faculty and the alumni foundation aEB.

Therefore declaration costs made by the Alumni Committee are covered by the alumni foundation

aEB.

5International Business Research Board

The International Business Research has a foundation on their own. Therefore the declaration costs

fall outside the EBF and are fully covered by the foundation’s income statement. This implies the

general declaration costs as well as the costs for suits and ties.

6Recruitment Days

The Recruitment Days are organised together with MARUG. Therefore all declaration costs made

(including suits and ties) are borne by the committee income statement. This regulation applies since it

is not desirable for one association (either EBF or MARUG) to pay for declaration costs made for a

shared committee.

145

Committee Name Transition

dinner

Committee

weekend

Committee

clothing

Suit Tie or

brooch

Activity Committee 1 1 1 0 0

Alumni Committee 0 0 0 0 0

Business Class 1 1 1 0 0

Bachelor Symposium 1 1 1 1 1

Christmas Ball 1 1 1 0 0

Commercial Team 1 1 1 0 0

Consulting Event 1 1 1 1 1

Conference 1 1 1 1 1

Entrepreneurship Activity 1 1 1 0 0

European Study Research 1 1 1 1 1

Honours Forum 0 0 1 0 0

International Business Research 1 1 1 1 1

International Symposium 1 1 1 1 1

International Committee 1 1 1 0 0

Introduction Committee 1 1 1 0 0

Master Communities 1 1 1 0 0

Promotion Team 1 1 1 0 0

Prospect 1 1 0 0 0

Recruitment Days 1 1 1 1 1

SME Event 1 1 1 0 0

Speakers Team 1 1 0 0 1

Support Committee 1 1 1 0 0

Trace your Track 1 1 1 1 1

0= not declarable / 1= declarable

The EBF Board treasurer always has the deciding vote in what is and what is not declarable. If you

have any doubts on whether costs are declarable or not then always contact the EBF Board treasurer

before.

Transition dinner

For an transition dinner with the predecessors 10,- euro per committee member present at the

transition dinner is declarable. This applies for new committee members as well as old committee

members.

146

Committee weekend / activity

For a committee weekend or activity 10,- euro per present committee member is declarable.

Committee Clothing

For the purchase and printing of committee clothing 20,- euro per committee member is declarable.

Condition: the clothing wears the EBF Logo, name of the committee and the committee year (2013-

2014).

Own activity

Participation in the own activity is free (exception: international trips). Socials, lunch and such costs

made during the own activity are declarable in all reasonableness. This will be looked at per specific

activity while there are big differences between the activities of the EBF.

Transportation costs (Public transport)

The costs for transportation by public transport are declarable if these are made for the purpose of the

committee and have added value. Committees should travel as much as possible on Friday (with

student transportation card) or let those people go that have a student transportation card.

Committees need to check with to EBF Board treasurer before making the trip to make sure there are

no misunderstandings.

Other transportation costs

Declaration of other transportation costs is only possible if there is no alternative or if traveling with

public transport is not reasonably possible. Committees need to check with the EBF Board treasurer

before making the trip to make sure there are no misunderstandings.

Telephone in foreign countries

Committees that organize an activity that is held outside the Netherlands can declare telephone costs

made in this foreign country.

Domestic telephone costs

Telephone costs made outside the flexible working spaces (mobile) are not declarable. There is

enough room on the interim to use EBF Phones and mobile costs are thus not needed.

147

Copy / printing costs

Our regular printer is WM Veenstra. After consultation with the Marketing & IT officer of the EBF Board

you can print here. For flyers it is best to print at Printcarrier.com since this is the cheapest way to

print your flyers. All printing and copy costs will be passed on to the committees afterward (on the

committee income statement).

Business gifts

The EBF possesses a lot of business gifts which were bought in bulk to achieve costs savings of

scale. Committees can use these business gifts for external relations. Costs for these gifts will be

passed on to the committee afterwards, this will be done by price at cost. For the purchase of business

gifts other than the regular EBF business gifts the EBF Board treasurer must be consulted.

Formal clothing (Suit)

The committees for whom it is necessary to show up as one entity in suit during their own activity, can

declare 100,- euro per committee member for the purchase of a suit. Condition: the suits should be

made from the same material or have great similarity.

Tie or brooch

The committees for whom it is necessary to show up as one entity in suit during their own activity an

EBF Tie is available for the men. For the women 15,- euro per person is available for the purchase of

an accessory. This accessory should have EBF Blue in it and should be the same for all female

committee members.

Postage costs

Outgoing postage can be put in the mailbag under the stairs. If grand numbers of postage should be

send (over 20 pieces) the EBF Board should be informed.

Violations

Fines as a consequence of violations are not declarable.

Other costs

All other costs are only declarable after consulting and with permission of the EBF Board treasurer.

148

Declaration policy EBF Board

Declarable for the EBF Board are: # times per year Per board member

the location, transportation and food for the policy

weekend

1 € 20,-1

the location, transportation and food for the policy

weekend

1 € 50,-

an introduction activity for the candidate board before the

announcement

1 € 20,-

the domestic transportation costs if these are made for

EBF related activities and the student public transportation

card is not valid2

All All

participation in a training weekend for the whole board 1 € 250,-

participation in the EBF activities (exception: foreign trips) All All

participation in activities from sub-associations or sister

associations. Condition: there has to be a delegation or

the possibility for a benchmark

All All

the purchase of a suit. Condition: the suits should be

made from the same material or have great similarity

1 € 250,-

149

consumptions consumed at EBF Socials or parties, as

long as these do not harm the representation of the board

member

11 € 10,-

participation in professional intervisions organised for the

EBF Board as a whole

5 € 100,- for the entire

board

overnight stays when these were needed for EBF related

activities and sleeping at a predecessor is not possible4

All

All

telephone costs made for the EBF if it was not reasonably

possible to use the telephones in the board room

Pro rato5 Pro rato

5

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Telephone cost overview

1 Provided that the predecessor participates in the policy weekend.

2 Board members are free to choose a week or weekend student public transportation card.

3 These costs are not so much declarable as that these are paid for by the EBF.

4 Socially grounded activities are excluded.

5 See telephone cost overview for the exact system.

If there is doubt about something being declarable or not, the EBF Board treasurer has the

deciding vote.

Telephone 1. Total 2. Used for the EBF 3. Specific extra costs made for the EBF

August 10,00€

September 15,00€ 4,00€ 27%

October 18,00€

November 10,00€

December 15,00€ 5,00€ 33% 15,00€ Foreign telephone costs for ESR Lisbon

January 18,00€

February 10,00€

March 15,00€ 5,00€ 33%

April 18,00€

May 10,00€

June 15,00€ 2,00€ 13%

July 18,00€

Total 172,00€ 27% 15,00€

Total declarable telephone costs 45,87€ 60,87€

Manual

1. Below fill in the total telephone costs for the respective month

2. Find out what part of your telephone costs was made for the EBF during the months September, December, March and June

3. Find out what specific extra telephone costs were made for the EBF (see the example)

The costs of 2. will be paid out as an average over your total telephone costs.

The costs of 3. will be paid out fully.

151

Advisory bodies

Declarable for the Association Council are: # times per year Budget

the costs for renting a room where the meeting will be held 2 € 250,-

the costs for a social held after the meeting 2 € 50,-

transportation costs made for participating members of the

association council and members of the EBF (candidate)

Board for the purpose of the association councils’

meetings

All All

Declarable for the Committee of Advice are: # times per year Budget

catering costs (coffee, thee and cake) made during the

meetings of the committee of advice1.

5 € 10,-

1By the insertion of the committee the members of the committee live close by or in Groningen.

Because of this transportation costs are not declarable. Because of this insertion it is also possible to

have the meetings in the Duisenberg building and thus accommodation costs are not declarable.

Declarable for the Board of Advice are: # times per year Budget

catering costs made during the meetings with individual

members of the board of advice

10 € 25,-

152

Declarable for the Audit Committee are: # times per year Per attending

participant

costs made for lunch or dinner made during the meetings

of the audit committee

5 € 10,-

transportation costs made by members of the audit

committee for the purpose of the meetings of the audit

committee

All All

costs made for a present for resigning members of the

audit committee

1 € 25,-1

1Per resigning member of the audit committee

153

List of translations Dutch – English Ledger accounts

Income Statement

Ledger Description Dutch Description English

Baten Revenues

8001 Totaal Sponsorinkomsten Acquisition revenue

8101 Opbrengst lidmaatschap Membership fees

8102 Bijdrage deelnemers Contribution participants

8103 Bijdrage Alumni stichting Contribution Alumni foundation

8201 Bijdrage Faculteit Subsidy Faculty

8202 Bijdrage EBF Bestuur Contribution EBF Board

8203 Subsidies/donaties Subsidies and donations

8401 Afgeschreven crediteuren Written off accounts payable

8402 Opbrengst verkopen Sales revenue

9101 Nagekomen baten Subsequent revenues

9102 Incidentele winst Incidental profit

9103 Interestopbrengsten Interest revenues

9104 Vrijval voorzieningen Released provisions

Totaal Baten Total Revenues

Lasten Expenses

4001 Telefonie Telephone

4002 Porto Postage

4003 Bankproducten Bank products

4004 Verzekeringen Insurance

4005 ICT-kosten ICT

4006 Boekhoudsoftware Accounting software

4007 Webhosting Webhosting

4008 Adviezen en diensten Advisory and Services

4009 Abonnementen Subscriptions

4010 Kantoorartikelen Office equipment

4011 Licentie kosten Licence costs

4012 Briefpapier Writing paper

4013 Enveloppen Envelopes

4014 Afschrijvingen Depreciation

4020 Overige administratiekosten Other administrative expenses

Totaal Administratiekosten Total Administrative expenses

154

4101 Vervoerskosten Transportation

4102 Verblijfskosten Costs of residence

4103 Relatiegeschenken Business gifts

4104 Commissiebedankjes Committee gifts

4105 Declaraties bestuur en comissies Declarations board and committees

4106 Declaraties commissies Declarations committees

4108 Oud besturendag Former-board Day

4110 Raad van Advies en Verenigingsraad Board of Advice and Advisory Council

4111 ALV kosten General Members’ Meeting

Totaal Representatiekosten Total Representation expenses

4201 Posters, flyers en banners Posters, flyers and banners

4202 Pennen en gadgets Pens and gadgets

4203 SMS-kosten SMS

4204 Website aanpassingen Website adjustments

4205 PR-stunt Promotional stunts

4210 Drukwerk activiteit Printing

Totaal Promotiekosten Total Promotion expenses

4301 Actieve leden activiteiten Active members activities

4302 Algemene leden activiteiten General members activities

4303 Borrels en consumpties Socials and consumptions

4304 Catering Catering

4305 Accommodatie Accommodation

4306 Techniek Technical

4307 Artiesten Artists

4308 Aanvullende activiteiten Additional activities

4310 Leadership Panels Leadership Panels

Totaal Activiteiten Total Activity expenses

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4412 Bijdrage Agenda Contribution Agenda

4413 Bijdrage Almanak Contribution Almanac

4415 Bijdrage EBF Congres Contribution EBF Conference

4418 Bijdrage Consulting Event Contribution Consulting Event

4421 Bijdrage ESR December Contribution ESR December

4423 Bijdrage Introductie Contribution Introduction Camp

4431 Bijdrage Dutch Inhouse Tours Contribution Dutch Inhouse Tours

Totaal Commissies Total Committees

4801 Lustrum Lustrum

Totaal Opbouwen voorzieningen Total Addition to provisions

4901 Afgeschreven debiteuren Uncollectible accounts

4902 Inkoopwaarde verkopen Cost of goods sold

9001 Nagekomen lasten Subsequent expenses

9002 Incidenteel verlies Incidental loss

Totaal Diverse kosten Total other expenses

156

Balance Sheet

Ledger Description Dutch Description English

0001 Computers Computers

0002 Inventaris Office equipment and inventory

0003 ICT hardware ICT hardware

Totaal Vaste activa Total Fixed Assets

0012 Nog te ontvangen Dutch Inhouse

Tours

Amounts receivable Dutch Inhouse

Tours

1001 Debiteuren Accounts receivable

1021 Rek. te vorderen BTW VAT receivable

1091 Nog te ontvangen bedragen Amounts receivable

1092 Vooruitbetaalde bedragen Prepaid amounts

7001 Voorraad briefpapier Writing paper

Totaal: Vlottende activa Total Current Assets

1042 Bank - Hoofdrekening Bank – EBF Checking account

1043 Bank – Incasso Bank – Direct debit account

1044 Bank - Recruitment Days Bank – Recruitment Days

1045 Bank - Rendementsrekening Bank – EBF Savings account

1047 Bank - EBF Conference Bank – EBF Conference

1048 Bank- Dollar rekening Bank – US Dollar account

Totaal Liquide middelen Total Cash and Cash Equivalents

0021 Eigen vermogen Equity

0022 Saldo lopend boekjaar Balance current financial year

0023 Saldo winst Retained earnings

Totaal: Eigen vermogen Total Equity

157

0041 Voorziening lustrum Provision lustrum

0042 Voorziening nagekomen lasten Provision subsequent expenses

0043 Voorziening algemeen beleid Provision general policy

0044 Voorziening commissies Provision committees

Totaal Voorzieningen Total Provisions

0031 Vooruitontvangen

Lidmaatschapsgelden Membership fees received in advance

0051 Nog te betalen bedragen MARUG Amounts payable MARUG

1011 Crediteuren Accounts payable

1022 Rek. af te dragen BTW VAT payable

1093 Nog te betalen bedragen Amounts payable

1094 Vooruitontvangen bedragen Amounts received in advance

1095 Rekening Courant Stichting IBR Current account EBF IBR Foundation

Totaal Vreemd vermogen Total Liabilities

2001 Tussenrekening Interim account

2002 Niet toegewezen Unassigned

2011 Kruisposten Balancing entries

Totaal Kruisposten Total Balancing entries

ggm 09-09-2013

Documents

board members

discharge ebf board

appointment ebf board

yearly report ebf board

dear ebf members

financial report ebf

financial policy ebf

ebf network