ggf-2016-15 operating and capital budget · the line by line detail that supports the summary...

2016 Operating and Capital Budget

The 2016 Final Operating and Capital Budget was reviewed by Council on April 13, 2016 and adopted as amended, by Council on April 27th. Significant amendments included an additional transfer to the Future Capital Reserve of $100,000 and a budget increase of $78,000 for surface treatment application on sections of Sandhill Road, Meadows Avenue and Galko Crescent funded from the Future Capital Reserve. The 2016 Operating and Capital Budget report is attached. The 2016-28 Budget and Tax Rates By-law contains the approved Capital and Operating budget. A revised summary schedule is shown below:

2016 Final Budget Summary

Budget$

Change%

Change

Less %Assessment

Growth2015 2016

OMPF Revenue 1,002,200-$ 1,078,000-$ 75,800-$ 7.56%

Committee Summaries:

General Government 1,119,972$ 1,213,999$ 94,027$ 8.40%Protection to Persons & Property 1,096,349$ 1,182,727$ 86,378$ 7.88%

Policing 1,565,715$ 1,603,995$ 38,280$ 2.44%

Public Works 2,709,329$ 2,852,777$ 143,448$ 5.29%

Culture & Recreation 1,334,499$ 1,455,561$ 121,062$ 9.07%

Planning & Development 487,019$ 499,513$ 12,494$ 2.57%Capital Transfer 100,000$ 100,000$ -$ 0.00%

8,412,883$ 8,908,572$ 495,689$ 5.89%

Total Requirement 7,410,683$ 7,830,572$ 419,889$ 5.67% 4.57%OPP Levy 1,606,715$ 1,603,995$ 2,720-$ -0.17%

5,803,968$ 6,226,576$ 422,608$ 7.28% 6.18%

TOTAL MUNICIPAL & POLICING CHANGE IF ALL ITEMS INCLUDED IN FINAL BUDGET 419,889$ 5.67% 4.57%TOTAL SCHOOL & COUNTY 133,772$ 2.15%

TOTAL BUDGET 553,661$ 4.06% 2.96%

NOTE: % to be absorbed by growth assessment is 1.1%

Bylaw 2016-28

Total RequirementExcluding OPP Service

Schedule A

General Government & Finance of 62 April 13, 2016 Report No. GGF-2016-15

STAFF REPORT Department/Function: General Government/Finance Chair: Deputy Mayor Bill Rawson Meeting Date: April 13, 2016 Report No.: GGF-2016-15 Report Title: 2016 Operating and Capital Budget

RECOMMENDATIONS: That 2016 Operating and Capital Budget Report No. GGF-2016-15, be received and that the following recommendations as outlined in the report be approved: (a) It is recommended that Council provide in kind services and/or use of Township facilities to Quest Art should they wish to provide a program in Tay Township rather than providing funding in 2016; (b) That the donation request of $1,200 by Simcoe County Farm Fresh be approved; (c) That the budget request of $8,200 from the Severn Sound Sustainability Plan Steering Committee be approved; (d) That the grant to the Library Board be adjusted to reflect amendments made in the Final Budget including an additional $25,000 to fund a Library Master/Strategic Plan, bring the library grant to $362,273;


RECOMMENDATIONS CONTINUED (e) That a transfer from the Policing Reserve of $80,122 be authorized in order to phase in the increase in the cost of policing. (f) That the Treasurer is hereby authorized to make the following transfers related to reserves and reserve funds: Transfer to reserves $ 1,616,436 Transfers from reserves $ 5,755,725 Transfer from development charges fund $ 2,715,157 (g) That the 2016 total capital expenditures in the amount of $13,019,473 be approved. (h) That the 2016 budget as amended, be approved and that staff are hereby directed to proceed with the preparation of the tax rate by-law for 2016.


INTRODUCTION/BACKGROUND: Council approved the preliminary budget November 25, 2015 with an increase to the tax levy of $217,792 over 2015. This draft of the budget increases the tax levy over 2015 to $319,888. The impact to the taxpayer in the preliminary budget was based on projected growth in assessment at that time of 1.0%; final assessments show this to be 1.1%. Items to be reviewed with the final budget include:

Changes resulting from analysis of the 2015 total costs Significant changes in 2016 cost projections Carry forwards for projects not completed Assessment and tax rate information

The budget attached is presented as follows:

Staff Report highlighting changes from Preliminary Budget Updated Reserve Schedules Updated Capital Summary Summary of Grants and Donations Updated Budget Summaries

o Green sheets - Operating Expenditures o Yellow sheets - Capital Expenditures o White sheets – Department Notes

The budget is presented in a summary format. Council members wishing to see the line by line detail that supports the summary format should contact the Treasurer.


ANALYSIS The Municipal Budget impact including policing, to the taxpayer in this draft of the budget is a 3.22 % increase. The Municipal Budget, as written, has an increase over 2015 of $319,888. Of this, approximately $81,500 will be absorbed by growth related assessment (newly assessed properties) with the balance being raised by an increase in taxation. The annual phased in reassessment means that the increase will vary from property to property depending on their percentage increase in assessment. The budget to budget comparison to the prior year is shown below:

Township of Tay

2016 Final Budget Summary

Budget$

Change%

Change

Less %Assessment

Growth2015 2016

RevenueOMPF 1,002,200-$ 1,078,000-$ 75,800-$ 7.56%

Committee Summaries:

General Government 1,119,972$ 1,213,999$ 94,027$ 8.40%Protection to Persons & Property 1,096,349$ 1,182,727$ 86,378$ 7.88%

Policing 1,565,715$ 1,603,995$ 38,280$ 2.44%

Public Works 2,709,329$ 2,852,777$ 143,448$ 5.29%

Culture & Recreation 1,334,499$ 1,455,561$ 121,062$ 9.07%

Planning & Development 487,019$ 499,513$ 12,494$ 2.57%Capital Transfer 100,000$ 100,000-$ -100.00%

8,412,883$ 8,808,572$ 395,689$ 4.70%

Total Requirement 7,410,683$ 7,730,572$ 319,889$ 4.32% 3.22%


Assessment and Property Tax Impacts Municipal Tax Equity Consultants Inc. provides the County of Simcoe with data extracted from the assessment data base for each lower tier municipality. This information shows an estimate for a typical single family residential assessment in 2015 of $189,292 rising to $193,232 in 2016. Based on this average change in assessment the impact on a property tax bill in Tay Township would be a total tax increase of $51 as shown below.

This percentage increase/decrease will vary from property to property depending on the percentage change in assessment with the phased in re-assessment.

As noted last year, this re-assessment cycle brought some fairly substantial increases in farm properties. A typical property in the farm class rose 5.03% in 2016 in comparison to residential at 2.08%. Farm properties could therefore see a higher tax increase due to this assessment shift. An eligible farm will pay the residential rate of taxation for the house and property around the house and then 25% of the residential rate for property that is classified as farm.

2015 2016 $ Increase % Increase

Municipal 934$ 971$ 38 4.03%

Policing 260$ 256$ ($4) -1.62%

County 568$ 578$ 10 1.74%

Education 369$ 377$ 7.683 2.08%

Total Tax Increase 2,131$ 2,182$ 51$ 2.39%

Impact on the "Average Property" Single Detached Residential

2015 Assessment of $189,292 to 2016 of $193,232 (2.08% increase)

*The reduction in Policing is due to a transfer of POA revenue ($40,000) from Municipal to Policing. This transfer reduces Policing and increases Municipal.


Changes in Operating Budget from Preliminary Changes requested or approved by Council following the approval of the Preliminary budget as well as changes identified by staff have been included in this draft of the budget. The table below summarizes previously approved and proposed changes to the preliminary budget:

Changes in Capital Budget from Preliminary

$ Change not affecting

tax levy

$ Change affectingtax levy

% Change to tax rate

217,792$ 3.75%

Council approved budget changes:Increase in Facilities Maintenance Coordinator's hours $8,789Increase in Chief Training Officer's hours $11,583Phragmities - joint initiative $10,890

Changes due to annual contract increasesDecrease in Library audit fees ($500)Additional Benefit Plan Increase $7,926 $51,247General Insurance $7,700 $5,915

Changes recommended by staff

$41,000

($2,720)Adjustment to Policing Revenue ($1,000)Increase in Admin fees ($10,000)Increase Building Permit Fees ($10,000)*Additional debt payments on Old Fort Fire Hall $14,982Council Seminars & Courses $1,500Additional Hydro increase (Tay Rink) $6,000 $4,950Natural Gas decrease ($3,850) ($3,650)Decrease Legal fees ($10,000)Midland servicing revenue ($35,000)Midland servicing utility expense $33,000Midland servicing transfer to reserves $2,000* Assumes half year debt (July-Dec)

Total Increase to Municipal & Policing Budget 28,666$ 319,888$ 4.32%

Total Increase less Growth 3.22%

POA revenue of $41,000 transferred to Policing budget results in a small decrease to the tax levy for policing but an overall increase of $38,280

Increase to Municipal Budget Approved by Council - November 25, 2015

Operating Budget Revisions


Capital budgets were adjusted to update carry forwards based on final 2015 expenditures, pricing where more accurate estimates are known and the addition of new projects that have come up since the approval of the Preliminary Budget. Budget Carry forwards from one Budget year to the next Annually each year, departments advise the Treasurer of unfinished projects that will require funding in a future year. In 2015 Council passed a motion to approve the carry forward of projects not completed within the year along with the balance of the funding allocated to the project. The following projects have unspent 2015 budget amounts carried forward to 2016.

Work Order Software $5,000 Road/Water project - Broderick Street $40,700 Plans Plotter $13,500 Postage Machine $4,000 Financial Server $25,000 Port McNicoll Harbour Park Design $18,575 Karma Community Gardens Project $51,200 Official Plan $48,265 Master Servicing Study – Wastewater $37,000 Master Servicing Study – Water $100,000 Source Water Protection $31,035

Budgets updated as a result of more accurate pricing:

Wastewater Treatment Plant Upgrades (VH) $7,900,000 Work Order System ($5,000+$4,000) $9,000 Bunker Gear $21,200 SCBA $363,300 Old For Fire Hall Construction $1,700,000 Pine Street Reconstruction $638,000 First Ave pipe - Patterson to Woodlands $267,000

Work Order System The Township requires the consulting services of Bellamy Software for some configuration and integration work. The Township has been quoted a cost of $9,000 for this work. This will allow for various Public Works staff to start using the software for many things including the entering of assets requiring recurring maintenance. A surplus of $14,000 resulted in 2014 when the project was substantially completed, of which Staff requested that $5,000 be kept in order to complete the project. This budget has been adjusted for 2016 to reflect the new estimate.

Additions to the Preliminary Capital Budget include:


Parks Van purchased from Wastewater $3,500 Land Manager Upgrade $9,000 Purchase of Van for By-law Department (net) $6,600

Council’s Direction is requested for the following items: Donations Quest Art A representative from Quest Art School & Gallery attended the January committee meeting to provide Council with information on their role in the community and to request financial support. Quest Art has approached, the County of Simcoe, Midland, Penetang, Tiny and Tay with their request for financial support.

In looking at what other municipalities have in place for supporting Arts and Cultural in their communities, staff found that some have set budgets for donations to a variety of organizations (artisans, museums, festivals) that provide programs that contribute to the social, economic and cultural goals of their municipality. A number of municipalities have a donations policy that sets out a process so that organizations requesting grants are providing similar information and all requests for funding can be reviewed at the same time, early in the budget process. The policy also sets out what criteria will be considered in making decisions such as, number of people served, economic impact, percentage of funding requested. There are numerous non-profit organizations within our area that provide programs and services to area residents that should be considered when drafting the donation policy. (Huronia Gymnastics, Huronia Museum, Sports organizations, Sistema Huronia)

In speaking with the Treasurer’s in the surrounding municipalities; Midland does not currently support Quest Art, Penetang is reviewing a request for a capital donation from Quest Art as part of their 2015 Surplus discussions and Tiny has made no formal commitment to date but has a delegation scheduled from them in April regarding a mural project. The result of the request made to the County of Simcoe is unknown at the time of writing this report.

Recommendation (a) It is recommended that Council provide in kind services and/or use of Township facilities to Quest Art should they wish to provide a program in Tay Township rather than providing funding in 2016. Farm Fresh As part of their ongoing efforts to enrich the agri-culinary local culture of our region through education and exposure via Simcoe County Farm Fresh Marketing


Association, Farm Fresh has requested a donation amount of $1,200 to assist them in their efforts for the upcoming season. Council has supported Farm Fresh in the past. Recommendation (b) That the donation request of $1,200 by Simcoe County Farm Fresh be approved; Severn Sound Sustainability Plan The motion to approve the 2016 Budget request from Severn Sound Sustainability Plan Steering Committee of $8,200 was deferred during the Preliminary budget discussions. Currently Orillia is the only municipality that has chosen to withdraw their support for the 2016 budget year. The committee’s budget has been set at $8,200 for 2016 (no change over 2015). Recommendation (c) That the budget request of $8,200 from the Severn Sound Sustainability Plan Steering Committee be approved; Library Master/Strategic Plan Strategic Planning for the Library has been discussed by the Library board and was the subject of discussion at the recent Strategic Plan meeting. The Library Board will be undertaking a Library Master Plan to assist and guide the Tay Township Public Library through a comprehensive assessment and analysis of the library’s current facilities, services, technology, staffing, and community demographics and will provide a guideline for the development and sustainability of the library to meet the future needs of the community.

In order to provide funding for this initiative without further increasing the tax levy it was recommended in the 2015 Year End Financial Summary that funding be from the 2015 Surplus. Recommendation (d) That the grant to the Library Board be adjusted to reflect amendments made in the Final Budget including an additional $25,000 to fund a Library Master/Strategic Plan, bring the library grant to $362,273;


Policing The 2016 estimated cost for Policing is $1,733,117 in comparison to the 2015 estimate of 1,606,715 ($1,748,468 less Phase-In adjustment of $141,753). The increase of $126,402 between the 2015 levy and the 2016 requirement is partially offset by an $8,000 increase in budgeted revenues. Also, approximately 16,000 of this increase will be absorbed by assessment growth and the remaining balance of $102,402 can be phased in over 5 years using the Policing Reserve. Levying $1,603,995 requires a transfer from reserves of $80,122. Based on the information provided and costs of Policing at this time the Reserve balance of $458,724 would reduce to approx. 258,000 by the end of the 5 year phase in. Under the new billing model there is stability in the base service costs, however, the costs for calls for service which make up approximately 34% of the costs, could see significant fluctuations from year to year depending on usage of services. The balance in the reserve will provide funding if required for these fluctuations.

Recommendation (e) It is recommended that a transfer from the Policing Reserve of $80,122 be authorized in order to phase in the increase in the cost of policing.

2016 Operating Budget - Policing2015 2015 2016Actual Budget Budget

RevenuesPrisoner Transport Grant ($4,869)POA Revneue ($55,561) ($45,000) ($40,000)Supplementary Tax Levies ($9,062) ($9,000)Reconcilliation Credit ($135,191) ($131,191) $0Taxation Levy ($1,606,715) ($1,565,715) ($1,603,995)

Transfer from Reserves ($80,122)Total Revenues 1,811,398-$ 1,741,906-$ 1,733,117-$

ExpendituresOPP Billing 1,606,720$ 1,606,715$ 1,733,117$ Transfer to Reserves 204,678$ 135,191$ -$ Transfer to General

Total Expenditures 1,811,398$ 1,741,906$ 1,733,117$


OTHER FINANCIAL CONSIDERATIONS AND INFORMATION Reserve Transfers (see pages 14-15) Updated balances held in reserves have been provided for Council’s information. Transfers to reserves for the replacement of assets are reviewed with the Long Term Plan in the fall each year and these are reflected in the budget. The reserves for financial purposes (working funds), are held to offset accounts receivable ensuring enough cash is on hand to operate. We do not currently have enough funds in the working funds reserve to offset accounts receivable (predominantly outstanding taxes and water/wastewater receivables). We do maintain a number of other reserves as well as a contingency reserve which assist with cash flow. It is not recommended that the municipality increase its transfers to reserve for financial purposes at this time. Development Charges (see page 16) Updated balances held in the Development Charge Reserve Fund have been provided for Council’s information. Recommendation (f) It is recommended that the Treasurer be authorized to make the following transfers related to reserves and reserve funds: Transfer to reserves $ 1,616,436. Transfers from reserves $ 5,755,725. Transfer from development charges fund $2,715,157. Capital Expenditures (page 17; yellow sheets throughout the document) The 2016 budget provides for $13 million in capital expenditures, including the Library and Water and Wastewater budgets. Recommendation (g) It is recommended that the 2016 total capital expenditures in the amount of $13,019,473 be approved.


SUMMARY The Municipal budget continues to be a challenge with the increase in policing costs, increases in benefit rates and insurance costs (liability, property and benefit plan insurance). Staff continues to look for areas to reduce costs as well as increase revenues from other sources in order to provide good service at the lowest cost possible. Department Heads look forward to discussing this report with you further with the expectation of preparing the tax rate by-law for presentation to Council at the April 13, 2016 Council meeting. Recommendation (h) It is recommended that the 2016 budget as amended be approved and that staff are hereby directed to proceed with the preparation of the tax rate by-law for 2016. Prepared By; Date Prepared: Joanne Sanders April 6, 2016 Treasurer Reviewed By; Date: Robert Lamb C.A.O.


By-Law 2016- 28 Schedule A

Parks and Recreation Budget - $4,0002016

Projected 2015 2014

Canada Day VH 1,300 1,300 800 Portarama 1,300 1,300 800 Waubaushene Parade 1,300 1,300 800 Waub Magic Show - Rental fee 100 88

4,000$ 3,900$ 2,488$

Administration Budget - (2016 - $10,000) 2016 2015 2014Lion's Club grant for taxes 2,700 2,585 2,412 Coldwater Fair 500 500 500 Grad Awards 800 800 800 Simcoe County Bursary Program 1,000 - - Community Reach 3,500 3,500 3,500 Legion Donations Remembrance Day 300 300 300 Port McNicoll Cemetery Insurance 1,021 1,021 1,021

$ 9,821 $ 8,706 8,532$

Economic Development - Budget $4,000 2016 2015 2014Southeast Georgian Bay Chamber of Commerce 2,000 1,000 1,000 Simcoe County Farm Fresh 1,200 1,100 100th Year Celebration Lock 45 1,000 Barrie/Simcoe Cycling Club 3,000

3,200$ 5,000$ 2,100$

Grants and Donations

(This summary does not include donations of Townshipfacilities or the donation to Georgian Bay Hospital)


By-law 2016-28 Schedule A

EstimatedBalance

BudgettedTransfer to

BudgettedTransfer from

ProjectedBalance

Jan. 1/16 Reserve Reserve Dec. 31/16Financial PurposesWorking Funds 1,185,043 - - 1,185,043 Contingencies 742,138 62,800 - 804,938 Reserve for Future Capital 159,157 - 64,704 94,453 Reserve for Policing 458,725 - 80,122 378,603

2,545,063 62,800 144,826 2,463,037

Building and Equipment Reserve 247,893 93,000 295,500 45,393

Vehicles, and Equipment Reserves 1,395,165 409,500 769,200 1,035,465

Recreation Programs & Facilities

Recreation Facilities and Equipment (Park Development) 485,264 - 57,473 427,791

Recreation Tayshore Trail 70,000 33,000 - 103,000

Special Events Reserve 30,000 - - 30,000

585,264 33,000 57,473 560,791

WorksRoads Infrastructure (Bridges) 301,419 55,000 61,500 294,919 Streetlighting 41,589 32,223 20,000 53,812

343,008 87,223 81,500 348,731

Water & Wastewater OperationsVehicles 94,883 22,000 45,000 71,883 Wastewater 5,086,348 22,373 4,234,500 874,221 Water Treatment 1,211,380 862,540 - 2,073,920 VH Wastewater Plant Outfall Reserve 321,000 - - 321,000

6,713,611 906,913 4,279,500 3,341,024

PlanningStudies and Hearings 150,692 10,000 80,576 80,116

SUB TOTAL 11,980,696 1,602,436 5,708,575 7,874,557

Library 148,699 14,000 47,150 115,549

TOTAL 12,129,395 1,616,436 5,755,725 7,990,106

CORPORATION OF THE TOWNSHIP OF TAY

Reserve Projection 2016


By-law 2016-28 Schedule A

Committee/Function Reserve Name AmountContingency - - Election 15,000 - Strategic Plan 10,000 - Land Sales 37,800 Policing Reserve - Reserve for Future Capital - Municipal Building and Equipment 93,000 By-Law Vehicle 1,500 Fire 173,000 Municipal Fleet 230,000 Building Vehicles 5,000 Tayshore Trail 33,000 Water/Wastewater Vehicle 22,000 Wastewater Infrastructure 22,373 Water Infrastructure 862,540 Streetlighting 32,223 Roads & Bridges 55,000 Library Equipment and Facilities 14,000

Planning and Development OMB Hearings and Studies 10,000 1,616,436

Computer & Equipment Upgrades Municipal Building and Equipment 215,500 Building Upgrades Municipal Building and Equipment 80,000 By-Law Vehicle By-Law Vehicle 6,600 Fire Vehicles Fire Vehicles and Equipment 190,000 Fire Equipment Fire Vehicles and Equipment 369,300 Fire Buildings Fire Vehicles and Equipment 65,000 Fire Off Road Vehicle Fire Vehicle 1,000 Policing Policing Reserve 80,122

Park DevelopmentRecreation Facilities and Equipment 57,473

Bridges Roads Infrastructure Reserve 61,500 Roads Equipment Municipal Fleet 128,300 Replace Vehicle Water/Wastewater Vehicle 45,000 Wastewater Wastewater Infrastructure 4,234,500 Water Water Infrastructure - Official Plan/ Growth Plan Studies & Hearings 28,476 Capital Road Work Reserve for Future Capital 64,704 Streetlighting Streetlighting 20,000 Land Manager Software Building Vehicles 9,000 OMB Hearings Studies & Hearings 52,100 Books, Equipment, Computers Library Reserve Fund 47,150

5,755,725 Total

2016 Operating and Capital Budget

Transfers to Reserves

Transfers from Reserves

Total

General Government

Asset Replacement


Schedule A

Balance December 31.

2015

Projected Receipts

(Based on 30 New Residential Units)

Proposed Expenditures

2016

Projected Balance

December 31, 2016

Development Charges Reserve Fund - General Government (4,089) 11,310 19,789 (12,568) - Roads and Related 512,475 69,000 101,000 480,475 - Fire Protection (192,673) 31,080 - (161,593) - Parks and Recreation 156,970 58,260 - 215,230 - Library Services (17,799) 8,430 8,325 (17,694) - Wastewater * (501,300) 175,260 2,549,186 (2,875,226) - Water 72,155 132,450 36,857 167,748

Total Development Charge Reserve 25,738 485,790 2,715,157 (2,203,629)

Waubaushene Fire Hydrants 6,517 - - 6,517

Parkland Dedication 36,421 - - 36,421

Gas Tax Grant (Federal) 3,035 296,005 296,005 3,035

CORPORATION OF THE TOWNSHIP OF TAY

Estimated Reserve Fund Transactions 2016

* DC's on the Victoria Harbour Wastewater Plant Upgrade will be debt financed. Internal interim financing from the Wastewater Reserve may be possible in 2016. This will be dependant on the project

progress & timing of related expenses.


By-law 2016 -28 Schedule A

General Government 196,500$ Fire Protection Services 2,356,500 Protection to Persons & Property 26,600 Public Works - Fleet 54,800 Public Works - Roads & Bridges 1,484,656 Public Works - Street Lighting 20,000 Wastewater 8,073,900 Water 359,394 Parks and Recreation 343,973 Library 103,150

Total 13,019,473$

SOURCES OF FINANCING:

Tax Rate 964,722 Investment - Hydro 196,500 Municipal Reserves 5,546,877 Library Reserves 45,750 Development Charges (Debt) 2,558,325 Provincial Grant 182,895 Gas Tax 296,005 Wastewater Rate 506,900 Water Rate 157,999 Debt 2,535,000 Sale of Fixed Asset 23,500 Prior Year's Surplus 5,000

Total 13,019,473$

Township of Tay

2016 Capital Summary

Capital Summary


By-Law 2016-28

2015 2015 2016YTD Actual Budget Budget

General Government Committee

Miscellaneous Revenue/Exp - Lease Income (1,800) (1,800) (1,800) - Land Sales 3,306 0 0

Council 149,284 145,279 152,574Post Retirement Benefits 21,608 24,532 30,682Best Care Capital - Huronia Hospitals 23,800 23,800 23,800

Administration - Revenue (614,183) (600,570) (583,870) - Overhead 1,219,139 1,291,668 1,351,656 - Health and Safety 34,570 29,885 54,557 - Asset Management Program 0 5,000 5,000- Strategic Plan 41,442 30,000 10,000 - Grants and Donations 8,385 13,000 10,000 - Municipal Buildings 52,567 50,878 53,100

938,118 1,011,672 1,105,699

Fenceviewing 0 300 300Election 15,000 15,000 15,000Total Operating 953,118 1,026,972 1,120,999

Capital Projects and EquipmentTransfer to reserves - Buildings and Equipment 93,000 93,000 93,000Total Capital 93,000 93,000 93,000

Committee Total 1,046,118 1,119,972 1,213,999


2016 Capital Budget

2015 2015 2016YTD Actual Final Budget Final Budget

General Govt. Committee

2-1-1123-100-0900 TRANS OPERATING BUDGET (2,544) (2,544) 02-1-1123-100-0998 PRIOR YEARS SURPLUS (46,921) (53,508) (5,000)2-1-1123-100-0921 TRANSFER FROM RESERVES (64,784) (156,136) (191,500)

2-1-1123-100-5210 EQUIPMENT 7,013 46,500 46,500Printer/fax/copier Public Works 7,000Colour Laser Printers 6,000Mini Mailer/Stuffer 16,000Plans Plotter 13,500Postage Machine 4,000

2-1-1123-100-5211 COMPUTER HARDWARE ACQUISITION 15,954 40,000 120,000PC/Monitor Replacement 66,000Financial Server 25,000Office Server 25,000Office Network Switches (MDF)(IDF) 4,000

2-1-1123-100-5212 COMPUTER SOFTWARE ACQUISITION 25,396 31,983 30,000Backup Tape Drive & Software 12,000Work Order System 9,000Land Manager Upgrade 9,000

Mun Building, Park Street:2-1-1123-201-5230 CAPITAL EXPENSE BUILDING 16,635 45,705 0

Albert Street Mall:2-1-1123-204-5230 CAPITAL EXPENSE BUILDING 49,251 48,000 0

Gen Govt. Committee Total 0 0 0


2016 Operating Budget Notes

General Government and Finance

Miscellaneous Revenue/Expense Land Sales It is anticipated that there will be some land sales in 2016. As per past practice, when a parcel of parkland is sold the revenue goes to the Reserve for Recreation Facilities and Equipment (Park Development) and if during the course of the year, a miscellaneous parcel of land is sold those revenues would go to the General Reserve.

Council The budget for Council conferences was increased from $7,000 to $10,000 and the daily contingency from $1000 to $1500, to reflect the number of new councilors attending conferences. Administration

Revenue

Revenue has decreased this year to due to the decrease in the interest on investments as well as penalties and interest on tax arrears. Funding of $21,000 from the prior year’s surplus which used to fund a portion of the Strategic Plan has also been removed.

Overhead

General Insurance- Our insurance broker, BFL Canada Ltd., is currently gathering information in order to process our renewal. The budget includes a 2% increase for general and liability insurance as well as for vehicle insurance.

Computer Maintenance Hardware/Software – The budget has been increased to reflect the additional software (web site, records management). The cost to upgrade to our Financial System to Great Plains 2015 added in 2015 has been removed.


Health and Safety

This line has been increased to include health and safety training to be provided on a corporate wide basis.

Asset Management Plan

This budget was included to fund expertise in placing condition ratings on building roofs, HVAC units, furnaces, etc. It is anticipated that the facilities manager will complete this program in 2016.

Grants and Donations

This budget was reduced to reflect the trend over the last several years.

Municipal Buildings

The annual caretaker contracts for the Municipal Office and Albert Street Mall were merged and tendered as one larger job in order to encourage more bidders resulting in a more competitive bid. Budgets have been increased to match the awarded contract amounts for 2016.


2016 Capital Budget Notes

General Government and Finance Equipment Replacement of office equipment and computer hardware is budgeted based on the expected life of the asset. Actual replacement is only entertained once the asset is either no longer functional or is requiring costly repairs. Printers/Equipment budgeted in 2015 are budgeted again in 2015 as they have continued to function satisfactorily.

Computer Hardware/Software Bellamy Software, the vendor of the Building and Planning permit and By-law Enforcement management software, Land Manager, has notified us that 2016 will be the final year for support of our current Land Manager software version. To maintain support of this system the vendor is requiring us to do a major software upgrade at a cost of $9,000. The upgrade will also allow us to integrate the software with the work order software system. This system has not seen major upgrades since its purchase 10 or so years ago.

To complete the work order software system project started in 2013, the Township requires the consulting services of Bellamy Software, the software vendor, for some configuration and integration work. The Township has been quoted a cost of $9000 for this work. This will allow for various Public Works staff to start using the software for many things including the entering of assets requiring recurring maintenance.



Protection to Persons and Property Committee

Fire Department 710,210 718,506 798,889Emergency Preparedness (214) 10,430 10,155Livestock Evaluator (30) 400 400

By-Law Enforcement - Revenues (25,849) (25,500) (30,500) - Administration 169,591 172,713 184,443 - Vehicle 3,614 5,550 5,090

Policing - Taxation Levied for Policing - 1,615,777 0 - 1,603,995 - Net Policing 1,615,777 1,565,715 1,603,995 - Community Policing 7,187 7,550 7,550

Total Operating 864,509 2,455,364 976,027Capital Projects and Equipment - Funded by Tax Rate 32,200 32,200 32,200Transfers to Reserves - Fire Equipment 173,000 173,000 173,000 - By-Law Vehicle 1,500 1,500 1,500Total Capital 206,700 206,700 206,700

Committee Total 1,071,209 2,662,064 1,182,727


2016 Capital Budget


By-Law

2-1-8238-100-0684 SALE OF FIXED ASSET 0 0 20,000- 2-1-8238-100-0921 TRANSFER FROM RESERVES 0 0 6,600-

- - 26,600-

2-1-8238-403-5210 EQUIPMENT 0 0 26,600

Total By-Law Department 0 0 0


2016 Capital Budget


Fire Administration

2-1-2231-100-0688 DEBT PROCEEDS 0 0 (1,700,000)2-1-2231-100-0900 TRANSFER FROM OPERATING BUDGET (32,200) (32,200) (32,200)2-1-2231-100-0920 TRANS FROM RESERVE FUNDS (231,093) (234,900) 02-1-2231-100-0921 TRANSFER FROM RESERVES (70,811) (295,100) (624,300)2-1-2231-100-7016 TRANSFER TO RESERVES 8,472 0 02-1-2231-100-5210 EQUIPMENT 20,000 20,000 363,300

SCBA

Communication Equipment2-1-2231-399-5210 EQUIPMENT - COMMUNICATION 15,510 17,000 17,000

Fire Gear (Ice Rescue Suits):2-1-2231-582-5210 EQUIPMENT - FIRE GEAR 1,398 0 0

Bunker Suits:2-1-2231-585-5210 EQUIPMENT- BUNKER GEAR 6,819 15,200 21,200

Waubaushene Hall

Rescue Vehicle Waubaushene:2-1-2232-442-5210 EQUIPMENT 0 0 190,000

Waubaushene Hall #1, Rescue Vehicle

Old Fort Hall

2-1-2233-100-5230 CAPITAL EXPENSE-BUILDING 16,280 240,000 1,700,000

Victoria Harbour Hall

2-1-2235-100-5230 CAPITAL EXPENSE BUILDING 0 0 65,000VH Hall #5 - Roof

New Tanker/Pumper:2-1-2235-462-5210 EQUIPMENT 265,624 270,000 0

Total Fire Department 0 0 0



Protection to Persons and Property

Fire Department Wages, Insurance, hydro, water and natural gas have been adjusted by the Treasury Department. Compensation As per Council’s decision to set a fixed rate for a firefighter’s point, the point value will go up as per Council’s decision regarding cost of living increases. Equipment Last year there was no increase in the equipment purchasing budget recognizing Council’s commitment to the Fire Master Plan. This year under the same reasoning the equipment budget has been froze in the efforts to offset costs for the new fire hall. Buildings We will perform inside building repairs to Hall 5 in 2016 as well as replace the roof. Preference at this time is to look at a steel roof. Communications The cost of dispatching has increased by $600.00 our contract with Barrie Dispatch does allow for a cost of living increase annually. Even with this increase we are below the cost we were paying with Midland Police Dispatching Service 7 years ago.



By-Law Enforcement Operating Budget

Animal Control Contract The entire contract has been reviewed. In 2016 An Expression of Interest will be sent out to see if there are other interested parties in both Canine Control as well as Animal Sheltering. This will give us a better understanding as to what services are available to us. Policing The Township pays the rental and utilities on a space in Port McNicoll that is used for Community based Policing. The Policing Contract for 2016 of $1,733,117 is offset by $40,000 in revenue received from Provincial Offence fines. Provincial Offence fines issued by the by-law department are now posted to revenue under by-law rather than policing. Revenue from by-law is approximately $5,000 of the $45,000 collected.


2016 Capital Budget Notes Equipment SCBA equipment is scheduled to be replaced in 2016. Annually a budget of $17,000 is included for communication equipment. Equipment is only purchased to replace non-functioning equipment with the balance of funds being transferred to reserves in order to accumulate enough funds to switch the remaining equipment over to digital. The funding for digital radio replacement will be completed in 2016. Purchasing of the equipment and switching over to digital will be delayed a year to allow Public Works to switch over to digital first and allow for any bugs to be worked out.

Vehicles We are scheduled to replace Rescue 1 in 2016. With the current difference in the American dollar the cost of the vehicle is about $40,000.00 over budget. If that is the case when we get closer to replacement, we will consider waiting a year to see how our dollar compares later in 2016. Current schedules for building fire vehicles are a 12 to 14 month wait.

New By-law vehicle: Treasury has completed the transfer of the current By-law vehicle over to the Public Works Dept. and the cost difference between the sale of the old vehicle and the purchase of the new By-law vehicle will be paid out of the existing By-law reserves.

Buildings The budget provides for the replacement of the roof on Victoria Harbour Hall #5. As previously requested by Council a steel roof will be looked at.

Replacement of the Old Fort Fire Hall began with the land purchase in 2014 and it is anticipated that the hall will be completed in 2016. Pricing has come in for the Old Fort Fire Hall, the cost for the hall is 1.7 million dollars before HST, and the 2016 Final Capital Budget has funded this project by debt.



Roads Section - Summary Overhead 1,080,251 1,089,327 1,133,548 Fleet 242,487 222,282 218,370 Maintenance by Project - Insurance Deductible 5,225 0 0 - Bridges and Culverts 9,273 13,000 95,712 - Roadside Maintenance 49,831 49,500 49,500 - Hardtop Maintenance 73,320 73,000 75,000 - Loosetop Maintenance 37,557 33,000 33,000 - Winter Maintenance 81,381 75,000 75,000 - Signs, Guiderails, etc. 6,439 14,200 10,000 - Sidewalk Maintenance 1,265 3,000 3,000 - Bridge Reserve Transfer 50,000 50,000 55,000

314,291 310,700 396,212

Streetlighting 18,972 16,500 16,700

Total Operating 1,656,001 1,638,809 1,764,830

Capital Projects and Equipment Funded by Tax Rate - Roads 919,838 865,520 882,947Transfer to Capital - Roads Fleet 216,227 205,000 205,000Total Capital 1,136,065 1,070,520 1,087,947

Committee Total 2,792,066 2,709,329 2,852,777


2016 Capital Budget


Roads Equipment

2-1-3351-100-0684 Sale of Fixed Asset (4,710) 0 02-1-3351-100-0921 TRANSFER FROM RESERVES (153,973) (157,000) (54,800)2-1-3351-100-5210 EQUIPMENT 10,342 12,000 7,800

2006 1/2 Ton Pickup:2-1-3351-403-5210 EQUIPMENT 0 0 25,000

2015 One Ton Pickup:2-1-3351-410-5210 EQUIPMENT 45,174 45,000 0

2007 Plow Truck - New Equipment:2-1-3351-417-5210 EQUIPMENT 103,168 100,000 16,000

2008 Sidewalk Tractor and attachments:2-1-3351-434-5210 EQUIPMENT 0 0 6,000

Total Roads Equipment 0 0 0


2016 Capital Budget


Road Operations

2-1-3352-100-0320 PROVINCE OF ONTARIO GRANT (119,895) (119,895) 02-1-3352-100-0321 GOVERNMENT OF CANADA (GAS TAX REBATE) (283,122) (281,910) (296,005)2-1-3352-100-0688 DEBT PROCEEDS (1,000,000) (851,876) 02-1-3352-100-0782 TRANSFER FROM WATER RATES 0 0 (14,000)2-1-3352-100-0900 TRANS OPERATING BUDGET (919,838) (865,520) (882,947)2-1-3352-100-0910 TRANSFER INVESTMENT INCOME FROM OPERATI (101,000) (101,000) (101,000)2-1-3352-100-0916 TRANSFER FROM DEFERRED REVENUE (427,521) (385,370) 02-1-3352-100-0920 TRANS FROM RESERVE FUNDS (167,684) (103,245) (101,000)2-1-3352-100-0921 TRANSFER FROM RESERVES (1,356,203) (1,020,000) (89,704)2-1-3352-100-0998 PRIOR YEAR SURPLUS/DEFICIT (29,500) (29,500) 0

2-1-3352-100-2140 ENGINEERING 0 0 50,0002017 Road/Watermain Detailed Design

2-1-3352-100-2281 TENDERED CONTRACTS 1,546,747 940,675 40,704Completion of 2015 Road/Water project (Broderick)

2-1-3352-100-7014 TRANSFER TO DEFERRED REVENUE 1,212 0 02-1-3352-100-7016 TRANSFER TO RESERVE 119,895 119,895 0

Bridges and Culverts:2-1-3352-501-2281 TENDERED CONTRACTS 27,263 29,500 02-1-3352-501-2140 ENGINEERING 0 0 25,000

Hogg Valley Culvert Guide Rail End Treatments 15,000Rosemount Rd South Bridge (B5) - Design 10,000

Loosetop Maintenance:2-1-3352-504-2281 TENDERED CONTRACTS 102,521 145,000 115,952

Long Point Rd - South limit to North limit 10,238Connors Crt - Rosemount to Hogg Valley 10,823Granny White SR - Reeves Rd to Hwy 12 79,365Arbour Trail - Bayway Rd to North limit 15,526

Rumney Road:2-1-3352-519-2281 TENDERED CONTRACTS 0 0 250,000

Rumney Rd - Elliot SR to Vasey non-paved sections to hot mix

Talbot Street:2-1-3352-561-1111 FULL TIME LABOUR DISTRIBUTION 59872-1-3352-561-1112 FULL TIME LABOUR-OT 1042-1-3352-561-2281 TENDERED CONTRACTS 80,038 100,000 0

Guiderail

Albert Street:2-1-3352-571-2140 ENGINEERING FEES 0 0 25,000

Albert St - Jephson to Maple Design Detail


2016 Capital Budget


Pine Street:2-1-3352-521-2140 ENGINEERING FEES 32,224 45,000 02-1-3352-521-2281 TENDERED CONTRACTS 0 0 668,000

Pine St. Reconstruction HWY 12 to Walnut

Grandview :2-1-3352-870-2281 TENDERED CONTRACTS 0 0 270,000

Hot Mix - Grandview Triple Bay to Waterside

John Dilingno:2-1-3352-871-2140 ENGINEERING FEES 0 0 40,000

John Dillingno - West to Park Design Detail

Ron Jones Road:2-1-3352-526-2281 TENDERED CONTRACTS 40,466 67,000 0

Wood Road:2-1-3352-528-2281 TENDERED CONTRACTS

446,899 420,000 0Ogden's Beach Road:

2-1-3352-538-1111 FULL TIME LABOUR DISTRIBUTION 16,858 0 02-1-3352-538-1112 FULL TIME LABOUR-OT 6242-1-3352-538-2281 TENDERED CONTRACTS 18,896 56,000 0

Duck Bay Bridge:2-1-3352-540-2140 ENGINEERING FEES 68,487 99,368 02-1-3352-540-2280 TENDERED CONTRACTS - PIER WORK 838,064 638,312 02-1-3352-540-2281 TENDERED CONTRACTS -STRUCTURE REPLACEM 917,019 899,566 0

Hogg Valley Road:2-1-3352-549-2281 TENDERED CONTRACTS 86,312 114,000 0

McMann Side Road:2-1-3352-512-2281 TENDERED CONTRACTS 12,301 15,000 0

Old Penetanguishene Road:2-1-3352-516-2281 TENDERED CONTRACTS 15,205 32,000 0

Gervais Road:2-1-3352-574-1111 FULL TIME LABOUR DISTRIBUTION 41912-1-3352-574-2281 TENDERED CONTRACTS 8390 37,000 0

GuiderailEighth Avenue:

2-1-3352-578-2281 TENDERED CONTRACTS 15,060 0 0

Total Roads Operations 0 0 0


2016 Capital Budget2015 2015 2016

YTD Actual Final Budget Final BudgetStreet Lighting

Overhead:2-1-3353-100-0921 TRANSFER FROM RESERVES (3,815) (1,725) (20,000)2-1-3353-100-2250 OUTSIDE SERVICES 3,815 1,725 02-1-3353-100-5210 EQUIPMENT 0 0 20,000

Street light replacementTotal Street Lighting 0 0 0

Public Works Total 0 0 0


2016 Operating Budget Notes Public Works Department – Roads/Parks Division Roads Overhead The increase for 2016 is due to an increase in the wage grid ($15,000), group insurance ($15,000) and a reallocation of clothing and safety equipment from Administration ($4,500). Offsetting these are reductions in training allowance related to new managers ($8,000) and engineering fees ($5,000). Fleet The budget is slightly lower that 2015 due to elimination of some one-time costs for tires and stable prices for fuel. In 2015 there were extraordinary repairs costs for drivetrain work on a plough truck (unit 0615) and partial re-build of the grader engine. A 2016 allowance of $5,000 has been included for a plough truck (unit 0316). Maintenance by Project Bridges and Culverts – for even years this budget includes $15,000 for the statutory every-other-year bridge inspections. In addition, $68,000 has been added for the Duck Bay Bridge financing repayment. This will leave room in the bridge reserve for the smaller bridge projects that will be undertaken in the future. Roadside Maintenance (tree removal, ditching, shouldering) – no change from 2015. It is noted that prior to 2014 this budget included about $12,000 for contract roadside mowing. Hardtop Maintenance (patching, line painting, streetsweeping) – It is noted that the 2015 year-to-date cost is understated as it does not include the spring sweeping costs. It is anticipated that 2015 expenditures will be slightly over budget due to extraordinary work on Simcoe Avenue, Fifth Avenue and maintenance hole (manhole) readjustments. A $2,000 increase is proposed in anticipation of increased sweeping costs in 2016. Loosetop (dust suppression, washouts, minor gravel) – the main cost in this area is dust suppression for gravel roads (about $25,000). Streetlighting Streetlighting is funded $16,700 from the tax base and $137,000 from the properties in the streetlighting area.



Public Works Department – Roads/Parks Division Roads Equipment A $7,800 allowance has been made for the final upgrades required to convert from analog to digital as required. This is part of a $19,500 project to replace the repeater and base radio. This is a shared cost with roads, water, wastewater and parks funding. 2007 Plow Truck Unit 0717 is a 2008 International plow truck. When it was purchased, 15 year old, used plow equipment and sander body were installed. This 23 year old equipment is being replaced. The truck will be in service for the winter of 2015/2016 and allowance in the 2016 budget will pay for the water tank and related equipment that will be delivered in the spring of 2016. The overall truck replacement has been extended from 2018 to 2025.

The 2016 unit within the road section is a 2006 pick-up truck (Unit 0603). Rather than replace this truck with a new vehicle, it is proposed that the roads/parks fleet take over the current by-law pick-up truck. That truck is a 2014 model year that was acquired in 2013. It has the same specifications as would be requested for a new truck. It is proposed that the by-law truck be replaced with a ‘tradesman’ body style that is now widely available and would be more appropriate for the animal control functions.

Sidewalk tractor (Unit 0834) an allowance has been made to purchase a plough for this unit. Currently, we only have a blower for this unit. The addition of a plough will improve the effectiveness and efficiency of our sidewalk clearing operations. The plough is faster to use when there is not too much snow early in the winter. In addition, it will reduce the wear and tear on the blower and the associated maintenance cost.


Road Operations Bridges and Culverts – The projects are taken from the 2014 bridge inspection report and include $15,000 or guide rail end treatments at the Hogg Valley road culvert and $10,000 for design for the Rosemount Road south bridge restoration in 2017. Loosetop (Gravel) – Four sections of gravel road are on the list for 2016. This will significantly improve our ability to maintain the surface of these roads. The roads include Long Point Road, Connors Court, Granny White Side Road an Arbour Trail. Pine Street, Fallowfield Lane to Walnut Street. Road reconstruction, including new hot mix asphalt surface; Replacement of storm sewer system; New concrete sidewalk to connect village with developments near Highway 12; Improved parking locations between Coldwater Road and Walnut Street; New concrete curb and gutter. Design was completed in 2015 for this project. Grandview Road, Triple Bay Road to Waterside Drive • Replace road crossing culverts • Add granulars to correct cross-fall • Ditching and drainage improvements • New hot mix asphalt surface Rumney Road, Elliott Side Road to County Road 23 (2016, 2018) • Spot road base repair between Hogg Valley Road and Elliott Side Road • Clean existing ditches • Replace road crossing culverts • Road reconstruction including drainage improvements, approximately half of the section from County Road 23 to 1,700 metres north • New hot mix asphalt surface (excluding sections already in hot mix asphalt Design allowances have been made for the 2017 water and road program, Albert St. (Jephson to Maple) and John Dillingno (West to Park). Streetlight replacement – As part of an ongoing replacement program $20,000 has been included. This will take advantage or the grants that are available which makes conversion from High Pressure Sodium (HPS) heads to Light Emitting Diode (LED) economical. The intent is that we will spend $20,000 of Township funds; the overall project will be more, with the final amount depending on installation costs and actual grant levels.



Wastewater Section

Revenue - Billings (1,852,321) (1,852,240) (1,858,967) - Vacant Lot Charges (13,950) (14,152) (13,167) - Reserves/Reserve Funds (100,186) (100,186) (100,186) - Interest & Miscellaneous Revenue (109,847) (110,000) (102,000)Total Revenues (2,076,305) (2,076,578) (2,074,320)

Operating Expenditures - Overhead 597,158 618,223 646,372 - Professional Services 0 2,500 2,500 - Master Servicing Study 5,737 51,416 39,000 - Plant Repairs & Maintenance 273,068 346,875 296,875 - Collection Repairs & Maintenance 99,427 116,000 116,000 - Phone, Insurance, Taxes 18,969 17,800 17,800 - Hydro, Water, Gas 316,349 292,111 331,500 - Chemicals, Testing 38,545 63,000 63,000 - Township Vehicle/Eq 2,376 2,000 2,000 - Transfered to deferred revenue 31,994 40,000 32,000

1,383,623 1,549,925 1,547,047

Transfer to Reserve 320,438 138,135 20,373

Capital Expenditures 372,244 388,518 506,900

Total Expenditures 2,076,305 2,076,578 2,074,320


2016 Capital Budget


Wastewater

2-4-3458-100-0684 SALE OF FIXED ASSETS (3,500) 0 (3,500)2-4-3458-100-0688 DEBT PROCEEDS 0 (3,387,549) (835,000)2-4-3458-100-0900 TRANS OPERATING BUDGET (371,226) (387,500) (506,900)2-4-3458-100-0916 TRANSFER FROM DEFERRED REVENUE (87,913) (104,060) 02-4-3458-100-0920 TRANSFER FROM RESERVE FUNDS (156,559) (3,373,515) (2,449,000)2-4-3458-100-0921 TRANSFER FROM RESERVES (21,654) (3,789,000) (4,279,500)

2-4-3458-100-5210 EQUIPMENT 6,085 0 0

Communications:2-4-3458-102-5210 EQUIPMENT 2,654 4,500 3,900

Mobile Radio System

2005 3/4 Ton Van:2-4-3458-405-5210 EQUIPMENT 0 0 45,000

2015 1/2 Ton Pickup:2-4-3458-406-5210 EQUIPMENT 25,154 30,000 0

PM Wastewater Treatment Plant:2-4-3458-606-2281 TENDERED CONTRACTS -Roof 14,017 15,000 02-4-3458-606-2282 TENDERED CONTRACTS- Septage Receiving 70,0002-4-3458-606-5210 Equipment 0 30,000 35,000

PM WWTP - SCADA UpgradeTotal PM Wastewater Treatment Plant 14,017 45,000 105,000

Collection System:2-4-3458-642-2281 TENDERED CONTRACTS 0 20,000 20,000

Televising Sewers (2015 moved to operating)

VH Wastewater Treatment Plant Upgrades:2-4-3458-693-1111 FULL TIME LABOUR DISTRIBUTION 1,523 2-4-3458-693-2140 ENGINEERING 171,008 0 02-4-3458-693-2281 TENDERED CONTRACTS 332,498 10,838,064 7,900,000

Total VH Wastewater Treatment Plant Upgrades 505,028 10,838,064 7,900,000

Paridise Point Grandview Beach :2-4-3458-695-2140 ENGINEERING FEES 87,913 104,060 0

Waste Water Total 0 0 0



Public Works Department – Water & Wastewater Operations Wastewater Revenue The wastewater billings have been adjusted to reflect new users. There are no changes to the wastewater billing rates. The Interest & Miscellaneous Revenue line includes interest on the Grandview Beach and Paradise Point wastewater servicing grant. This money is then transferred to reserve, shown as Transferred to Deferred Revenue. Operating Expenditures Overhead The increase for 2016 (2.6 percent) is spread over many different budget lines. Master Servicing Study An initial component of this project was started in 2014 with the capacity evaluation study for the Port McNicoll Wastewater Treatment Plant. The remaining funding has carried forward to 2016 (shared with water). It is intended to identify infrastructure needs and servicing strategies to ensure that existing and planned development can be served in an orderly and efficient manner. A master servicing plan is based on background information such as: • Annual unallocated capacity reports • Service area plans including the extent and nature of existing systems • Computerized models which identify limits of existing systems • Physical Condition Assessments • Servicing Needs Study to project needs Although the Port McNicoll Wastewater Treatment Plant was recently upgraded with new membranes and the construction of an equalization tank and the upgrade is currently planned for the Victoria Harbour Wastewater Plant and Tay Area Water Treatment Plant, these are only part of the solution. Other components such as pumps, sizes of mains, standpipes, etc. need to be considered.


Plant Repairs and Maintenance The proposed 2016 budget is significantly lower than the 2015 budget. The combined impacts of producing thicker sludge (Port) and a price reduction for our new sludge disposal contract allowed a reduction in this budget from 2014 to 2015 a further reduction is proposed for 2016 (full year impact and ongoing reduction. From 2014 to 2016 our combined sludge disposal budgets have been reduced from $278,000 to $190,000. For 2015 only, $10,000 was included for building repairs for the Generator/Blower/Alum building at Port McNicoll. Collection Repairs and Maintenance Inflow and Infiltration - while important for 2015 and 2016 this has been reduced from $40,000 to $25,000 while staff has a heavy work load on capital program.

Hydro, Water, Gas Hydro and gas costs have been adjusted to account for actual use and rate increases.



Public Works Department – Water & Wastewater Operations Wastewater Communications A $3,900 allowance has been made for the final upgrades required to convert from analog to digital as required. This is part of a $19,500 project to replace the repeater and base radio. This is a shared cost with roads, water, wastewater and parks funding. Vehicle Replacement

The water/wastewater 2005 van was due for replacement last year but that was deferred since other vehicles were at a higher priority. This van has in excess of 250,000 km. Consideration is being given to retaining this vehicle for use by the Facilities Maintenance Coordinator following the procurement of a new vehicle to the water/wastewater functions.

PM Wastewater Treatment Plant

Septage Receiving - At present the Township does not the ability to receive septage. The proposed budget ($70,000) is to upgrade the septage receiving capacity at the Port McNicoll Wastewater Treatment Plant so that if can function without damage to the downstream plant equipment. A four and a half year payback is anticipated on this project. In addition, it will reduce travel time for septage haulers in the Township.

SCADA (Supervisory Control and Data Acquisition) Upgrade – The present system requires hardware and software upgrades to ensure reliable ongoing operation.


Collection System

Televising – Our current objective is to televise any sewers for road sections on the upcoming programs to confirm that major repairs are not needed. Generally, only minor repairs are required which are carried out with no-dig (trenchless) construction methods. As such, we do not have a schedule of sanitary sewer replacements. If pipes with major problems are discovered it is likely that a trenchless relining could be completed. We will complete our televising of Port McNicoll sanitary sewers next year and will then focus on Victoria Harbour.

VH Wastewater Treatment Plant Upgrades The design for the proposed plant upgrade is underway. The project will address operational issues, compliance with tighter effluent limits and future demands on the system. This project is the subject of an Expression of Interest under the Small Communities Fund for 66 percent funding.



Water Section

Revenue - Billings (2,681,215) (2,648,259) (2,688,725) - Vacant Lot Charges (23,188) (23,241) (22,554) - Deferred Revenue (11,731) (30,000) (30,000) - Interest & Miscellaneous Revenue (33,903) (31,000) (31,000)

(2,750,037) (2,732,500) (2,772,279)Operating Expenditures - Overhead 1,178,417 1,185,112 1,208,740 - Professional Services 689 2,000 2,000 - Master Servicing Study 0 100,000 100,000 - Plant Repairs & Maintenance 81,556 98,500 95,500 - Distribution Repairs & Maintenance 115,259 75,000 75,000 - Taxes 15,864 16,500 16,500 - Hydro, Water, Gas 173,202 165,346 169,500 - Water Conservation 1,300 5,000 3,000 - Chemicals, Testing 64,470 110,500 95,500

1,630,757 1,757,958 1,765,740

Transfer to Reserve 192,256 49,044 855,034

Capital Expenditures 927,024 925,498 151,505

Total Expenditures 2,750,037 2,732,500 2,772,279


2016 Capital Budget


Water

2-4-3459-100-0684 SALE OF FIXED ASSETS (3,500) 0 02-4-3459-100-0900 TRANS OPERATING BUDGET (925,498) (923,972) (151,505)2-4-3459-100-0910 TRANSFER INVESTMENT INCOME FROM OPERATI (95,507) (95,500) (95,500)2-4-3459-100-0920 TRANS FROM RESERVE FUNDS (392,625) (402,420) 02-4-3459-100-0921 TRANSFER FROM RESERVES (1,841,677) (1,740,268) 02-4-3459-100-0320 PROV OF ONTARIO CONDITIONAL GRANT 0 0 (119,895)

2-4-3459-100-2281 TENDERED CONTRACTS 829,184 673,000 331,000Distribution First Ave-Patterson to Woodlands 267,000Distribution Water/Road Design for2017 50,000Complete 2015 Water/Road program 14,000

Communications:2-4-3459-102-5210 EQUIPMENT 2,658 4,500 3,900

Mobile Radio System

Tay Area Water Treatment Plant:2-4-3459-340-1111 FULL TIME LABOUR DISTRIBTUION 21,263 0 02-4-3459-340-2140 ENGINEERING FEES 193,880 38,000 02-4-3459-340-2281 TENDERED CONTRACTS 1,851,305 2,080,000 02-4-3459-340-5230 CAPITAL EXPENSE - BUILDING 0 0 15,000

Low Lift Building RoofTotal Tay Area Water Treatment Plant 2,066,448 2,118,000 15,000

2015 3/4 Ton Pickup:2-4-3459-404-5210 EQUIPMENT 44,641 45,000 0

Waubaushene Standpipe:2-4-3459-659-2140 ENGINEERING FEES 0 0 5,000

Victoria Harbour Standpipe:2-4-3459-663-2281 TENDERED CONTRACTS 227,963 217,600 7,000

Paridise Point Grandview Beach:2-4-3459-695-2140 ENGINEERING FEES 87,913 104,060 0

Port McNicoll Standpipe:2-4-3459-660-2140 ENGINEERING 0 0 5,000

Water Total - 0 0 0


2016 Operating Budget Notes Public Works Department – Water & Wastewater Operations Water Revenue The water billings have been adjusted to reflect new users. There are no changes to the water billing rates. Operating Expenditures Overhead The increase for 2016 is spread over many budget lines with minor adjustments up and down. The exception is a $9,000 decrease in the outside services budget related to the water system financial plan. It is also noted that our expenditure for 2015 was not needed as the plan was completed in-house. Master Servicing Study The work on the water component of this study has not started and has been carried forward from 2014 (shared with wastewater). More detail is provided as part of the wastewater notes. Plant Repairs and Maintenance A $3,000 reduction is proposed for 2016 in this line as a savings related to the new process implemented with the upgrade at the Tay Area Water Treatment Plant. Distribution Repairs and Maintenance Distribution system actual costs are high for 2015 primarily due to emergency repairs related to a cold winter season and frozen pipes. While there is some carry-over of this work to 2016 we have not adjusted the budget. Hydro, Water, Gas This area of the budget has been reduced by about $31,000 related to efficiencies introduced as part of the upgrade at the Tay Area Water Treatment Plant. The conversion from electrical to gas as the source for area heating is the primary reason. In addition, a lighting upgrade was also completed.


Chemicals, Testing This area of the budget has also been reduced significantly related to the upgrade at the Tay Area Water Treatment Plant. The introduction of membrane filtration units (Pall) to replace the previous media filtration units (Ecodyne) has resulted in lower coagulant use. A $15,000 reduction is prosed from 2015 to 2016. This is in addition to the $45,000 reduction from 2014 to 2015.


2016 Capital Budget Notes Public Works Department – Water & Wastewater Operations Water Communications A $3,900 allowance has been made for the final upgrades required to convert from analog to digital as required. This is part of a $19,500 project to replace the repeater and base radio. This is a shared cost with roads, water, wastewater and parks funding. Tay Area Water Treatment Plant There is a $15,000 budget for the replacement of the roof on the low lift pumping building. Watermain/Road Projects For 2016 a $50,000 allowance has been included for the design of the 2017 watermain/road project. First Avenue Service Main For 2016 a $195,000 budget has been established to eliminate the old 150 mm diameter cast iron service main on Frist Avenue (Patterson to Woodlands). This line, which is now well past its service life, was left in place when the new PVC trunk watermain was installed. Standpipe Inspections $10,000 has been budgeted for 2016 to complete detailed video inspections of the Waubaushene and Port McNicoll standpipes.



Recreation Programming - Administration 88,715 89,847 93,431 - Day Camp and Programs 5,894 8,296 13,179 - Donations - Recreation Events 3,900 3,500 4,000

98,509 101,643 110,610

Parks Section - Administration 525,314 557,534 648,966-Communications 346 400 400 - Insurance deductible 6,976 0 0 - Vehicles and Equipment Insurance 2,760 2,691 3,270 Parts, Repairs & Maint 20,586 15,200 17,200 License 796 525 607 Fuel 16,755 19,500 19,000

573,533 595,850 689,443

Park Facilities and Diamonds 189,710 188,844 195,485Community Centres 27,166 37,080 31,250

216,876 225,924 226,735

Community Gardens - - - Phragmites Program - - - Libraries 313,653 317,082 323,273Total Operating 1,202,572 1,240,499 1,350,061

Capital Projects/Equipment - Funded by Tax Rate Recreation 30,000 30,000 33,500 Library - Transfer to Reserve Fleet and Facilities 50,000 50,000 58,000 Library 17,429 14,000 14,000Total Capital 97,429 94,000 105,500

Committee total 1,300,001 1,334,499 1,455,561


2016 Capital Budget


Parks Maintenance

2-1-3775-100-0315 GRANTS OTHER (9,850) (30,000) 02-1-3775-100-0630 DONATIONS 0 0 (30,000)2-1-3775-100-0684 SALE OF FIXED ASSETS (5,910) 0 02-1-3775-100-0900 TRANS OPERATING BUDGET (30,000) (30,000) (33,500)2-1-3775-100-0920 TRANS FROM RESERVE FUNDS 0 (27,000) 02-1-3775-100-0921 TRANSFER FROM RESERVES (79,456) (119,597) (280,473)2-1-3775-100-0998 PRIOR YEAR SURPLUS/DEFICIT (31,500) (31,500) 0

2-1-3775-100-5210 EQUIPMENT 0 0 30,000Talbot Park - Play Structure Replacement (new location)

2-1-3775-100-5212 COMPUTER SOFTWARE ACQUISITION 0 0 15,000Recreation Software (Bookings & Regist.)

2-1-3775-100-5230 BUILDING IMPROVEMENTS 0 0 5,000

2-1-3775-100-5240 PARK IMPROVEMENTS 0 0 5,000

Talbot Park Tree Replace Emerald Ash Borer

Communications:2-1-3775-102-5210 EQUIPMENT 0 0 3,900

Mobile Radio Systems

Sunset Park:2-1-3775-355-5230 CAPITAL EXPENSE - BUILDING 0 0 10,000

Sunset Park - Roof

Port McNicoll Harbour Park:2-1-3775-367-2281 TENDERED CONTRACTS 6,427 25,000 18,573

Design - carry to 2016

TayShore Trail:2-1-3775-364-2281 TENDERED CONTRACTS 25,678 66,597 66,500

Tayshore Trail 60,000Trail Bridge - Hogg River 6,500

Port McNicoll Community Centre:2-1-3775-363-5210 FURNITURE AND EQUIPMENT 0 0 43,500

Water Refill Stations 3,500HVAC Unit 40,000

2-1-3775-363-5230 BUILDING IMPROVEMENTS 0 0 73,000PM Community Centre - Roof


2016 Capital Budget


Albert Street Park (Gazebo):2-1-3775-368-2281 TENDERED CONTRACTS 45,964 57,000 0

Tay Community Rink:2-1-3775-369-5210 PARK IMPROVEMENTS 30,523 31,500 0

2005 3/4 Ton Van (from Wastewater):2-1-3775-405-5210 EQUIPMENT 0 0 3,500

2006 1 Ton Dump:2-1-3775-409-5210 EQUIPMENT 0 0 70,000

2015 1/2 ton Pickup:2-1-3775-402-5210 EQUIPMENT 25,319 30,000 0

Riding Lawn Mower:2-1-3775-432-5210 EQUIPMENT 15,010 20,000 0

Trailer:2-1-3775-439-5210 EQUIPMENT 7,795 8,000 0

Parks Maintenance Total 0 0 0



Public Works Department – Roads and Parks Division Recreation and Parks Recreation Administration There is not a significant change in this section for 2016. Day Camps and Programs For 2016 this represents $57,500 in revenue less approximately $70,500 in expenses. It is noted that 2015 was budgeted to cost about $8,300 but ended up costing approximately $300 due to having nine weeks of programing rather than the normal eight weeks. In 2016, revenue has fallen since we will not receive the $2,000 donation related to Frosty Frolics. In addition, the 2016 budget reflects our donation to the 55+ games in for 2016 (two years at $2,500 per year). Donations – Recreation Events This includes Council supported community events; Portarama, Canada Day, Santa Claus Parade each at $1,300, as well as, one-off events. Recreation Subcommittees These have no net tax impact and hence no budget allocation. Money raised is spent on community projects. (Committee member stipends are paid from recreation administration.) Parks Administration The significant change in this the addition of the full year for the facilities Maintenance Coordinator. Parks Facilities and Diamonds Several budget lines have had minor adjustments with a net reduction of about $5,000. There had been a one-time allowance in 2015 for carpet replacement at the Oakwood Community Centre.



Public Works Department – Roads/Parks Division Parks Communications A $3,900 allowance has been made for the final upgrades required to convert from analog to digital as required. This is part of a $19,500 project to replace the repeater and base radio. This is a shared cost with roads, water, wastewater and parks funding. Recreation Software This budget is to purchase registration and booking software for programs and facilities. This will replace our manual system and bring us in line with surrounding municipalities. Port McNicoll Harbour Park An allowance has been provided to develop conceptual park design so that the Township can schedule development of this park when it becomes part of our inventory in the near future. The budget was first established in 2015 and the contract has now been awarded. Port McNicoll Community Centre This budget includes roof replacement ($73,000), HVAC unit replacement ($40,000) and a water bottle refill station ($3,500). Ash Tree Replacement In anticipation of a significant die off of ash trees in the next five to ten years, an allowance has been made to plant other species in areas that have a large concentration of ash trees. The 2016 the focus will be on Talbot Park.


Talbot Park – Play Structure The current play structure is old and needs to be replaced. It is proposed to locate the new play structure closer to the Tay community Rink and ball diamonds. Sunset Park Concession/Washroom Roof A $10,000 budget is proposed to replace the roof on this facility. Trail Bridge – Hogg River The 2014 bridge inspection recommendations have been incorporated into the Long Term Plan. The 2016 project is for the Hogg River Bridge. This project involves concrete repairs to the abutment walls, wing walls and ballast walls of this 1953 structure. This is $36,500 of Township funds to be matched by $30,000 of County grant.

Vehicles and Equipment

Unit 0609 2006 F350 diesel engine, dual rear wheeled, 9’ dump box truck. Currently, it operates in summer towing the baseball diamond maintenance equipment. In the winter it tows the sidewalk machine. It has lower km since it tends to drive to work area and other equipment is then operated. To be replaced with similar vehicle.


YTD Actual Annual Budget Annual Budget2015 2015 2016

Revenue - Provincial Grant (35,052) (33,932) (33,932) - Branch Revenues (5,055) (3,550) (3,950) - Transfer from Reserves (3,129) (21,650) (150)

(43,236) (59,132) (38,032)Overhead - Salaries and Benefits 269,392 280,693 282,899 - Travel, Courses, Meetings 2,632 2,250 2,100 - Professional Services 1,250 1,750 1,250 - Office/Administrative 20,200 29,800 17,350

293,474 314,493 303,599Branch Expenditures- Periodicals and Licences 2,815 5,000 3,700 - Programs 1,382 1,300 1,300 - Outreach for Seniors 500 500 0 - Building expenditures 26,895 19,180 14,286 - Utilities 15,543 13,800 17,085 - Telephone 1,952 2,050 2,050 - Equipment Repairs & Maintenance 12 2,250 700 - Equipment 444 3,000 3,000

49,543 47,080 42,121Branch Library Donations

-Donations & Fundraising Revenue (4,667) (2,050) (2,150)- Transfer from Reserves (500) (15,855) (1,250)- Expenditures funded by branch donations 987 17,305 2,800-Transfer to Reserve 3,580

(600) (600) (600)

Programs Funded By Grants

-Grants (13,291) (9,934) (5,575) - Fundraising Proceeds (3) - Wages and Benefits 10,845 8,825 4,410 - Program Expenditures 2,578 1,275 1,275

130 166 110

Transfer to Capital 15,888 15,075 16,075Transfer to/from Reserve 15,884 14,000 14,000

Municipal Grant 331,082 331,082 337,2730 0 0

LIBRARY BOARDTOWNSHIP OF TAY


2016 Capital Budget


Library Administration

2-6-6761-100-0320 PROVINCE OF ONTARIO 0 0 (33,000)2-6-6761-100-0900 TRANS OPERATING BUDGET (15,888) (15,075) (16,075)2-6-6761-100-0920 TRANS FROM RESERVE FUNDS (8,325) (8,325) (8,325)2-6-6761-100-0921 TRANSFER FROM RESERVES (630) (28,100) (45,750)

2-6-6761-100-3542 ELECTRONIC MATERIALS 4,336 6,000 6,0002-6-6761-100-3543 BOOKS 19,877 19,500 18,4002-6-6761-100-5211 COMPUTER HARDWARE ACQUISITION 518 26,000 12,750

Public Access Computers - 6 Desktop PC with software 12,000PM - Xerox Colour Laser Printer 750

Provincial Support Grant:2-6-6761-141-0320 Province of Ontario - Conditional (8,477) (4,627) 02-6-6761-141-5211 COMPUTER EQUIPMENT 4,739 4,627 02-6-6761-141-7014 TRANSFER TO DEFERRED REVENUE 3,850 0 0

Port McNicoll Branch2-6-6764-100-5230 BUILDING IMPROVEMENTS 0 0 66,000

PM Community Room washroom, ramp

Total 0 0 0



Library

Revenue Branch Revenues Branch revenues include fax and copy revenues, sundry revenue and cost recoveries for lost materials. Overhead Salaries and Benefits There is little change in the salaries budget due to staff retirements which result in new staff starting at a lower step on the grid. Office/Administrative The budget amount was reduced by $15,000 with the conclusion of the Human Rights Hearing. General property and liability insurance has increased $2,100 and staff advises that an increase has been made to the office supplies budget due to the costs of toner. In the past the cost of toner was largely covered through an annual Service Ontario grant. Branch Expenditures Periodicals and Licences The budget for electronic licenses has been reduced by $1,000 and the contribution to capital for books increased $1,000. Building Expenditures Building repairs and maintenance budgets contain the normal expenditures such as the caretaker service contract, monitoring, as well as one time maintenance items that vary from year to year. The budget includes two projects for 2016 as follows: Port McNicoll Branch – Eaves trough Replacement Over the years the branch has had drainage issues along the side of the library. Recently, due to the poor roof drainage, water damage had to be repaired in the basement community room. Staff has received an estimate from a local contractor of $2,000 to replace the eaves trough around the building, which has been added to the Building Repairs & Maintenance budget.


Waubaushene Branch – Storage Renovation This branch currently does not have a ‘broom closet’ to store larger items such as a vacuum or chairs when not in use. Presently, the vacuum and various supplies are being stored in the furnace room impeding air flow to the furnace. Staff has added $2,000 to the Building Repairs & Maintenance budget to hire a contractor to reconfigure the existing workstation/cupboard area to create additional shelving and a storage closet. Utilities Hydro and Gas budgets have been increased ($3,285) to better reflect anticipated costs. Two of the Library buildings were undercharged for gas in the past due to malfunctioning meters. Equipment Equipment maintenance budget was reduced $1,550 due the historical trend and photocopiers no longer being on a service contract. Branch Library Donations Donations & Fundraising Revenue Each of the three libraries has accumulated donations from patrons over the years in a donations reserve. As well the libraries have been holding fundraising activities such as the silent auctions to raise additional funds. A Policy was adopted in 2012 for the use of these funds. The 2016 Budget includes expenditures up to $500 for these donation funds in each of the three libraries. Expenditures in excess of $500.00 require Board approval. Funds not expended in the year are transferred back into the reserve for future years. Programs Funded by Grants Grants The 2016 Budget includes grants from Service Ontario ($1275) and the Youth Internship Program (YIP). The YIP program has replaced the Community Access Program (CAP). One position has been approved under this grant for the 2015-2016 year at 420 hours. If other funding becomes available, staff would report to the Board with a recommendation as is the current practice.



Library 2016 Capital Budget The 2016 Capital Budget includes the replacement of six public access computers and one Color Laser printer. Ontario Capacities Grants have been received for 2014/15 and 2015/16 years, which the Library Board has approved to be used for replacement of computers. This will reduce the funding required from the equipment reserve. IT staff have been changing computers to thin client stations (software resides on a server) which are less expensive and easier to maintain. This is being done on a trial basis. If successful the computer replacement costs will decrease, however there may be a need in the future for increased capacity on the server. Equipment reserve schedules will be adjusted with the 2017 Budget once accurate costs are known. The book budget has been adjusted by $1,000 moving from electronic materials in operating to books capital. No funds are budgeted to be withdrawn from the Tremblay fund in 2016 as in the past so this has reduced the book budget by $2,100, resulting in an overall decrease of $1,100. Renovations to the Port McNicoll Branch required for accessibility are included in the 2016 Capital budget, however funded 50% through a grant. Staff continue to look for grant funding in order to mitigate the cost of these renovations.



Planning and Zoning DeptOverhead - Reserves/Reserve Funds (11,869) (61,238) (61,238) - Revenue (43,395) (24,600) (20,600) - Administration 327,638 290,693 283,887 - Professional Services 29,211 2,500 2,500 - Advertising 4,373 1,500 1,500Committee of Adjustments (975) (640) (640)Downtown Revitalization 0 3,000 0Economic Development 14,568 14,000 31,000Municipal Sustainability Plan 8,200 8,200 8,200Official Plan / Zoning By-Law/Growth & Settlement 11,869 61,238 61,238Severn Sound Environmental Assoc 52,723 54,643 49,922

392,343 349,296 355,769

Building & Inspection ServicesOverhead - Revenue (198,484) (142,150) (152,150) - Administration 233,035 253,223 269,664 Insurance 960 900 980 Parts, Repairs & Maint 1,861 1,100 1,600 License 324 250 250 Gasoline 2,605 3,200 3,200 - Septic Reinspection Program (1,917) 1,000 0

38,384 117,523 123,544

Heritage Committee 5,200 5,200 5,200

Total Operating 435,928 472,019 484,513

CapitalTransfers to Reserves - Planning Studies & Eq 10,000 10,000 10,000 - Inspection Vehicles 5,000 5,000 5,000

15,000 15,000 15,000

Committee Total 450,928 487,019 499,513


2016 Operating Budget Notes Planning & Development Economic Development The budget for economic development has been increased in order to take advantage of the funding provided by the County of Simcoe. Municipal Sustainability Plan As part of the on-going implementation of the Sustainability Plan that was created by nine municipalities and other agencies within the Severn Sound watershed, a contribution of $8,200.00 is requested. The Sustainability Plan was endorsed by Council in 2009 and includes a number of strategic directions and actions for environmental sustainability, community well-being and economic prosperity. The plan also includes 64 sustainability indicators that the Sustainability Coordinator reports on these indicators so that municipalities can see trends and whether there are improvements taking place or improvements needed. Official Plan and Zoning By-law The official plan and zoning by-law update will continue into 2016 and therefore the remaining budget has been carried forward and funded from reserves and development charges. Severn Sound Environmental Association The Severn Sound Joint Municipal Board was established under the Municipal Act by By-law 2009-22. The SSEA acts a bit like a Conservation Authority for the Severn Sound watershed, however, at a fraction of the cost of a Conservation Authority. The SSEA performs a number of roles within our area including: Source Water Protection, Habitat Assessment, Development Plan review, Policy Plan input and review, Healthy Streams Project, Water quality monitoring including open water, streams, beaches, groundwater, benthos and fish habitat. The SSEA also run many programs including the tree seedling program, Well Aware, septic and well funding programs. They also do educational programs such as Yellow Fish Road, Take the Lead out (educating the public about lead sinkers, for example it only takes one to kill a loon). The SSEA rally and manage volunteers to aid with these programs and more.


The SSEA has been very valuable in assisting the Planning Department with developments. The SSEA has also been very helpful with such matters as to educating staff about such items as the in water weed control at 79 Juneau Road. Staff consults with the SSEA on any number of matters such as native plantings of storm water management ponds, subdivision trees and park plantings etc. They also assist the Environmental Department by providing advice and sample for benthic studies from our intake to ensure the health of our water source. They sample to provide a baseline of water quality for the intake. Source Water Protection – Risk Management Officer The Township is required to have a Risk Management Officer (RMO), and we have appointed Keith Sherman from the SSEA to be that person. The costs of the Risk Management Officer is currently being funded by grant funds Septic Re-Inspection Program The municipality has a number of outstanding files that are in various stages of follow up and enforcement action. The budget includes costs for the septic program but on a cost recovery basis. The final area to be completed is the Paradise Point/Grandview Beach area, which has been deferred pending decisions made as a result of the Environmental Assessment currently being completed in that area.

ggf-2016-15 operating and capital budget · the line by line detail that supports the summary...

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