Get Ready for Workday Update 32The HCM Overview

Veronica White

Solution Architect - HCM

Core HCM

Core HCM 3.Autocomplete

Hire From

Workday

Recruiting

1.Worker

Document

Security

2.Full Time

Equivalent

Worker Document Security

• What is it?

• Expanded security for worker documents

• What will it do?

• Provide a more flexible and fit for purpose security

model for worker documents which will separately

secure permissions to add and delete them

Note: Setup is required

1

Worker Document Security

1

Full Time Equivalent

• What is it?

• The ability to distinguish between a worker's paid

FTE and working FTE

• What will it do?

• Provide greater clarity and enable the optimization

of compensation, payroll, and staffing processes

Note: Setup is required

2

Autocomplete Hire From Workday Recruiting

• What is it?

• A new configuration

option on the Hire

business process

• What will it do?

• Help to reduce admin

effort by automatically

completing the

Initiation step using

information entered in

Workday Recruiting

Note: Setup is required.

3

Autocomplete Hire From Workday Recruiting

• Some further details:

• Part of a new Autocomplete framework

• Only the Hire BP is in scope for WD32

• Other BPs are in the roadmap for the framework

including Change Job and Contract Contingent Worker

and sub-processes like Change Organization

Assignments for Worker

• Autocomplete Compensation on Propose Compensation

Hire setting likely to move to the auto-complete

framework in the future

3

Anticipated Behavior3

Step: Create Pre-HireHire Initiation

Propose Compensation Hire

Request One-Time Payment

Change Organization Assignments for Worker

Collective Agreement, Probation Period, Contracts

Change Personal Information

Onboarding Setup

Current behavior

Occurs during recruiting

Values pre-populate from recruiting

Values pre-populate from recruiting

Defaults from recruiting if applicable

Defaults from job requisition

Defaults from recruiting if collected

Defaults from recruiting if collected

Enter as part of hire

WD32 behavior

Occurs during recruiting

Auto-complete

Ability to skip

Recruiting

Recruiting Anticipated Features

3.Collect Legal

Names and IDs

During the Job

Application

1.Job Requisition

Workspace

2.Notification

delay

4.Job Alerts

Requisition Workspace

• What is it?

• Improves recruiting efficiency by enabling recruiters to manage

candidates on their job requisitions from one space

• Additional details

• Workday will automatically grant access to the workspace to all

users with access to the My Open Job Requisitions and View

Job Requisition reports

• Accessible via global search, configuring on Recruiting worklet

or by setting up the new Recruiting Hub feature

• Although this workspace includes a new user interface it won't

impact any of your current workflows

• This may impact training materials

• Note: This feature will be automatically available.

1

Requisition Workspace

1

Recruiting Hub

1

Notification Delay

• What is it?

• Ability to delay custom notifications to users

• What will it do?

• Provide a better user experience for Recruiting

business process notifications

Note: Setup is required

2

BP Notification vs Ad Hoc Message

BP Custom Notification:

2

Ad Hoc Message:

Collection of Names and ID’s

• What is it?

• Ability to collect National IDs, Government IDs, Legal and Preferred Names from candidates during the job application

• What will it do?

• Improve data accuracy and reduce downstream inefficiencies

• Help reduce candidate confusion when entering their data

Note: Setup is required.

3

Application vs Onboarding -USA

3

Application vs Onboarding -Netherlands

3

Application vs Onboarding -Germany

3

Job Alerts

• What is it?

• Candidates with external career site accounts can create alert criteria for job posts they are interested in to be notified by email when a new job posting meets their preferences

• What will it do?

• Reduce manual effort for company outreach and keep candidates connected even when jobs are unavailable

• Setup effort

Note: Setup is required.

4

Additional Automatically Available Features

3.Mass Actions on

Candidates

1.Duplicate

Candidate

Merging

2.Resume Parsing

for Recruiters

4.Candidate

Pipeline on Job

Requisitions

5.Interview

Management

Luther Granger

Managing Consultant - HCM

Talent

Talent 1.Check-Ins

2.Interests

3.Retirement of

Professional

Profile

4.Feedback Labels

Check-Ins

• What is it?

• An easy way for managers and their workers to record

and prepare for informal Performance Management

meetings

• What will it do?

• Enable and encourage more frequent and informal

communication between employees and managers on

a ‘little and often’ basis

• When is it available?

• The Check-Ins feature was released to Production

tenants earlier this month

Note: This feature is opt-in and requires some set-up.

1

Check-Ins –What Does It Look Like?

1 • My Check-Ins Report

Check-Ins –What Does It Look Like

1 • Create Check-Ins, Topics and Notes

Interests

• What is it?

• A new task and business process that consolidates Career

Interests, Job Interests, Travel Preferences, and Relocation

Preferences to into one

• What will it do?

• Replace the current (distinct) Career Interests, Job Interests,

Travel Preferences and Relocation Preferences business

processes

• When is it available?

• The Interests feature is already available in Preview tenants but

will be delivered to Production with Workday 32 on the 9th of

March

• The feature will be opt-in and will require some setup in order to use

Note: This feature is opt-in and will require some set-up

2

Interests –Before and After

2Before After

The following are only available as individual tasks and business processes:

Workday added a new task called, View Interests, that consolidates the four tasks into one new task and business process. • Career Interests• Job Interests• Travel Preferences• Relocation PreferencesPlus new features which include:

Career Interests Employees are able to add their skill interests

Job InterestsEmployee can indicate the work locations they would be interested in locating to

Travel Preferences

Administrators can hide section and fields in the task using the Configure Optional Fields feature

Relocation Preferences

Interests –How Does It Look?

2

Retirement of the Professional Profile

• What’s happening?

• The Professional Profile report on the Overview and Career profile groups is being retired

• What action should be taken?

• The Worker Profile Summary should be configured instead (if it hasn’t already)

Note: The retirement of this feature is automatic but configuration is required for the replacement feature

3

Professional Profile

3

Worker Profile Summary

3

Feedback Labels

• What is it?

• Feedback labels will be updated to better reflect the

broader uses of feedback

• What will it do?

• Improve the user experience and help drive a

continuous feedback culture by empowering users to

make clearer choices

Note: This feature is automatically available

4

Thank You / Q&A