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GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project Project Certification Implementation Phase October 22, 2014

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GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project. Project Certification Implementation Phase October 22, 2014. FMD MISSION & Performance Measures. Mission : - PowerPoint PPT Presentation

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Page 1: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

GENERAL SERVICES DEPARTMENTFacilities Management Division

GSD CAMPS-NM Project

Project CertificationImplementation PhaseOctober 22, 2014

Page 2: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

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FMD MISSION & Performance Measures

•MISSION: ‒ “To ensure that the citizens of New Mexico and state agencies receive

the best value in design, construction and management of state-owned and leased facilities. To provide clean, safe, energy-efficient work environments for our employees and customers and to support the sustainability, energy efficiency, and capital improvement of state facilities.”

•PERFORMANCE MEASURE :‒ Ability to manage capital project performance at the portfolio or

individual level

•PERFORMANCE MEASURE : ‒ Reduced cost of maintaining state facilities

•PERFORMANCE MEASURE :‒ Improved rate of return on capital investments

Page 3: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

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GSD CAMPS-NM Project-Funding

APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS)

Fiscal Year Amount Funding Source and Appropriation language

FY2015 $1,058,529.16 15-3B-10 NMSA 1978, Fund A140005

FY2016 $ 377,487.90 15-3B-10 NMSA 1978, Fund A140005

     

Page 4: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

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GSD CAMPS-NM Project-Funding• Project schedule, Project Plan and contract deliverables have been finalized

and subsequent pricing from vendors have been received. • There is an increase from our original cost estimate of $1,116,058.0 to

$1,436,017.0 which equates to a difference of $319,959.0.• Increase in cost is identified below:

• $15,355.0 – Inclusion of GRT for ANA and CPPM licenses• $30,223.0 – Addition of AiM IQ Software • $218,424.0 – AssetWorks – Addition of Technical Writer, Travel Expenses

and firm pricing for contract deliverables for Consultant/PM• $50,929.0 – Firm Pricing for Internal PM based on project schedule and

project lifecycle (increase accounts for full lifecycle support)• ($4,292.0) – Reduction in IV&V cost based on firm pricing for contract

deliverables• $9,320.0 – proportional increase in Contingency @ 3% of total projected

costs

Page 5: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

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Project Certification History

Start Date July 1, 2014 Planned End Date February 10, 2016

  Amount Requested this Certification $ 838,629.97

  Amount Previously Certified $ 520,000.00

  Remaining Appropriation not Certified $ 77,387.09

  Total Appropriated Amount $ 1,436,017.06

CERTIFICATION HISTORY (INCLUDE ANY PREVIOUS PROJECT OR PHASE CERTIFICATIONS)

Date Amount Funding Source(s)

(use specific citations to laws, grants, etc.)June 25, 2014 $100,000.00 15-3B-10 NMSA 1978, Fund A140005

August 27, 2014 $420,000.00 15-3B-10 NMSA 1978, Fund A140005

Page 6: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

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GSD CAMPS-NM Project Review • STATUS • Project is positioned to successfully transition from

Planning Phase to Design/Build Phase• IV&V Pricing has been received from 3 potential vendors.

Selection will be made by end of week• AssetWorks Consulting contract is pending final approval• Application servers have been upgraded to latest software

version• Mock Business BluePrint Design Session has been

completed• Project Team and Sub-Teams have been identified• Software is in process of being purchased

Page 7: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

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Project Accomplishments• PMP completed• Schedule and Budget completed• Communication Plan completed• IV&V deliverables defined• Consulting Contract deliverables defined• Risk Assessment Report• Governance Structure and Project Team finalized• SharePoint document repository, folder hierarchy and

home page designed and implemented• Technology Plan completed

Page 8: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

8

Project Accomplishments• Business Continuity, Backup & Recovery Plans Reviewed• Business Blueprint Plan• Business Blueprint Sessions Defined, Participants

Identified and Sequencing Determined

Page 9: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

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GSD CAMPS-NM ESTIMATED SCHEDULE

Page 10: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

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GSD CAMPS-NM – Projected BudgetBUDGET

Comments: Budget considerations are: 3% contingency of total project cost, IV&V is calculated @7% of total Project Cost, Professional services based on 19 month project duration excluding applicable tax but includes travel/per diem costs. Software costs includes 1st year maintenance for 180 licenses, recurring maintenance costs will be paid out of operating budget and is calculated at 20% of software initial costs.

  Description FY14 & Prior

FY15 FY16 FY17 FY18 & After 

Staff - Internal   $0.00 $0.00 $0.00 $0.00 $0.00

Consulting Services

AssetWorks

PM

IV&V

$0.00 $ 378,272.54

$ 281,752.40

$ 30,495.00

$ 157,821.70

$ 182,456.40

$ 26,215.00

$0.00 $0.00

Hardware   $0.00

 

$0.00

 

$0.00 $0.00 $0.00

Software 180 lics + 1st year maintenance

$0.00

 

$306,954.84

$ 30,223.44

$0.00 $0.00 $0.00

Contingency 3% of total costs

  $ 30,830.95 $ 10,994.79    

TOTAL    $ 1,058,529.16 $ 377,487.90 $0.00 $0.00

Ongoing Maintenance

      $59,897.00 $59,897.00 $59,897.00

Page 11: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

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ANA/CPPM Project Certification Approval

Thank you

Request Approval for the Release of $838,629.97 for the Implementation Phase

Page 12: GENERAL SERVICES DEPARTMENT Facilities Management Division GSD CAMPS-NM Project

QUESTIONS?GENERAL SERVICES DEPARTMENT


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