general project information 1 b. progress...

Metropolitan Sanitation Management Investment Project

Monthly Report No. 14 – December 2019 (Pekanbaru)

TABLE OF CONTENTS

A. GENERAL PROJECT INFORMATION .......................................................................................................... 1

MSMIP ....................................................................................................................................................... 1 1.

PISC MSMIP ............................................................................................................................................... 1 2.

MSMIP PEKANBARU CITY ............................................................................................................................... 1 3.

3.1 Scope of Work MSMIP Pekanbaru City ............................................................................................. 1

3.2 Current Contract Details ................................................................................................................... 2

3.3 Structural Organization of Supervision Team ................................................................................... 2

B. PROGRESS ACTIVITY ................................................................................................................................ 5

CONSTRUCTION .............................................................................................................................................. 5 1.

1.1 General Progress Activity .................................................................................................................. 5

1.2 Construction Activity and Fund Absorption for the Current Period ................................................... 5

1.3 Plan of Construction Activity ........................................................................................................... 17

SUPERVISION ............................................................................................................................................... 17 2.

2.1 Supervision Activity ......................................................................................................................... 17

2.2 Key Experts Progress Activity .......................................................................................................... 18

2.3 Supervision Plan Activity for the Upcoming Period ......................................................................... 20

C. MAJOR ISSUES AND PROPOSED REMEDIAL ACTIONS ................................................................................. 21

1. TABLE OF PARTICULAR ISSUES AND PROPOSED REMEDIAL ..................................................................................... 21

POTENTIAL ISSUES AND PROPOSED REMEDIAL ACTIONS ....................................................................................... 22 3.

D: ATTACHMENT ............................................................................................................................................ 23

ATTACHMENT D1: MINUTES OF MEETING ....................................................................................................... 24

ATTACHMENT D2: DOCUMENTATION OF SUPERVISION ............................................................................................. 42

ATTACHMENT D3: TIMESHEETS ........................................................................................................................... 47


Monthly Report No. 14 – December 2019 (Pekanbaru) 1

A. GENERAL PROJECT INFORMATION

MSMIP 1.

The Metropolitan Sanitation Management Investment Project (MSMIP) will provide improved urban

wastewater services in three major cities in Indonesia; Makassar, Pekanbaru and Jambi. The project

will provide first time off-site sewerage and wastewater treatment facilities for the Central Business

District of these cities.

The MSMIP responds to the needs of these urban communities, including low income households,

by developing new systems, improving governance and building local institutional capacity including

community-based and government owned wastewater service providers.

PISC MSMIP 2.

The Project Implementation Supervision Consultant (PISC) will provide detailed sub-project

construction supervision of the sewerage and wastewater treatment plants planned for Makassar,

Pekanbaru and Jambi complete with the social, environmental and safety related aspects.

Furthermore, the PISC will provide support to the Central Project Management Unit (CPMU),

Provincial Project Implementation Units and Local Project Management Units (LPMU).

MSMIP Pekanbaru City 3.

3.1 Scope of Work MSMIP Pekanbaru City

The scope of the work for the MSMIP includes the site supervision and other services as described in

the terms of reference included in the contract.

The construction contract packages are shown below.

Wastewater Sewer System North – Package NC

Waste Water Treatment Plant (WWTP) – Package B1 - IPAL

Wastewater Sewer System South – Package SC1

Wastewater Sewer System South – Package SC2

For the Contract NC, the Probity Audit is completed. Revised draft bidding document submitted to

CPMU 11 March 2019. NOL for final bidding document was issued on 12 April 2019. RPB and decree

of Pokja was approved. IFB was advertised 29 April 2019. The Prebid meeting was completed on 07

May 2019. Deadline for bid submission was extended until 17 June 2019 (original deadline is 29 May

2019). Four proposals were evaluated by Pokja. Bid Evaluation Report (BER) was submitted to ADB

on 02 August 2019. NOL to the BER received on 16 August 2019. It has since been decided that the

project be re-tendered.

For the Contract B1 - IPAL; A final draft of the bidding document was sent to CPMU on 27 March

2019 and CPMU submitted the document to ADB on 29 March 2019. Conditional Approval to the

Final Bidding Document from ADB was received on 29 April 2019. The bidding document has been

revised accordingly. The Probity Audit was carried out between 13-30 June 2019. Strategic issues

related to the bidding process discussed on 15 July 2019. It was agreed to use single-stage: two



envelope bidding procedure for this Contract. Responses to audit results have been accommodated.

This was submitted to PPK on 29 July 2019. The revised SBD was sent to CPMU on 23 August 2019

and forwarded to ADB on 26 August 2019. ADB conditional NOL received on 26 September 2019. The

revised bidding document was submitted to ADB on 01 October 2019. It is currently in the process of

the approval of the Directorate General. It is currently anticipated that mobilization /construction on

site will commence in April 2020. The construction duration has been reduced from 30 months to 26

months therefore substantial completion is anticipated in May 2022.

It should be noted that if there is a delay to the NC Contract completion by re-tendering, commission

of the IPAL Treatment Works will be impacted as the pipeline would be finished after the treatment

facility is ready to accept flow.

Currently there are two Contracts awarded and under construction, Contract SC1 and Contract SC2.

The Contractor for Contract SC1 is Wijaya Karya – Karaga, KSO. (Wika).

The Contractor for Contract SC2 is Hutama Karya – Rosa Lisca, KSO. (HK Rosa).

The report below deals with the details and progress of Contract SC1 and Contract SC2.

3.2 Current Contract Details

Contract SC1 Contract SC2

Contract Award Date 01 November 2018 01 November 2018

Commencement Date 09 November 2018 09 November 2018

Accepted Contract Amount Rp. 203,756,600,000 Rp. 141,457,750,000

Contract Period 780 days 780 days

Approved Extension of Time None None

Current Contract Completion Date 27 December 2020 27 December 2020

Down Payment 13.60 % 13.60 %

Monthly Certificate (MC) - Total to Date 41.23% 45.02%

Planned Progress 45.02 % 44.95 %

Progress to Date 30.52 % 33.14 %

3.3 Structural Organization of Supervision Team

The structural organizational structure of the Project Implementation Supervision Consultant team

in Pekanbaru is shown in the organogram on the next page.



Figure 1



The status of the staff mobilization for the Pekanbaru team is given in the table below:

Position Name Mobilization

Date

Demobilization

Date

PR / Sanitation Marketing Specialist Johan Kadhafi 28-Aug-18

Office Manager Titisari Hermani 06-Sep-18

Guard - 1 M. F. Padli 25-Sep-18

Bilingual Secretary Helen Ahyar 26-Sep-18

Accounting Specialist Dea Arsitasari 01-Oct-18

Office Boy Aldi Norman 05-Oct-18

Guard - 2 M Faisal 05-Oct-18

Engineering Support 1 / Drafting Ary Iqbal 30-Oct-18

Field Supervisor 1 Widya Wannenda Reza 30-Oct-18

Field Supervisor 2 Abdul Gafar 30-Oct-18

Field Supervisor 3 Meidinel 30-Oct-18

Field Supervisor 4 Busra Effendi 30-Oct-18

Field Supervisor 5 Harmen Gusnadi 27-Jun-19

Structural Engineer Rusman Sihotang 12-Nov-18

Health and Safety Coordinator Wisik Adi Purnomo 12-Nov-18

Quantity Surveyor 1 Kristiadi 15-Jan-19

Surveyor Support Novial Azhar 28-Jan-19 29-Nov-19

Sewerage Engineer - 1 Syahrul 29-Jan-19

City Team Leader Robert Moran 02-May-19

Sewerage Engineer - 2 Yan Haryadi 08-Jul-19



B. PROGRESS ACTIVITY

Construction 1.

1.1 General Progress Activity

Contracts for the construction of packages SC1 and SC2 were issued on 01 November 2018. The

Commencement Date for both Contracts was 09 November 2018. The Contract Duration for both

Contracts is 780 days. Physical construction on site commenced on Contract SC1 on 25 March 2019.

Physical construction on site on Contract SC2 commenced on 26 March 2019.

Both Contractors have continued with ‘Open Cut’ pipe installation activities since construction

commenced. In addition, both Contractors have installed steel sheet piles at the starting pit and

arriving pit locations for jacking and boring work. Jacking and Boring work has begun. Jacking

operations on the SC1 Contract have been slow due to difficulties with the entry of ground water

and the Contractor continues to drain the excavation site. The SC2 Contractor also had difficulty

dealing with high ground water due to the elevation of the pipeline that would be deeper installed.

Currently, both Contractors perform their work faster than scheduled in terms of pipe installation

using the Open-Cut method, but both Contractors are very behind schedule in terms of tunneling /

pipe jacking and boring work as well as manhole construction activities and reinstatements of the

road pavement works both rigid pavement (Concrete) and flexible pavement work (Asphalt).

The initial asphalting of the former pipeline excavation work of both packages was poor in their

quality and both Contractors were informed that the asphalt pavement repair work was to date

unacceptable. Both Contractors have been instructed to improve the asphalt pavement work.

Coordination with the various utility organizations continues in relation to the proposed works.

Further details regarding progress of the works are set out below.

1.2 Construction Activity and Fund Absorption for the Current Period

The works carried out by the SC1 and SC2 Contractors during this period were the continued

installation of 150mm and 200mm PVC pipes throughout the respective work zones. In general

terms Open-Cut excavation works are proceeding on schedule on both projects. Installation of Steel

Sheet Piles is ongoing on the starting and arriving pits but slightly behind schedule for both projects.

The SC1 Contractor continues to dewater the excavation and grout inject around the jacking pipes.

The SC1 Contractor was to have mobilized two additional tunneling crews on 21 October 2019

however this did not materialize until very late in November 2019 so effectively provided no

progress for the month of November 2019 so that it couldnt give progress to December 2019 and is

one of the key reasons that the SC1 Contractor is behind schedule. The SC2 Contractor is behind in

Jacking tunneling and behind in manhole construction works too. The mobilization of the Jacking

equipment was scheduled for October 2019 but works are still to commence on site. Consequently,

for both Contractors, physical progres are behind the planned progress. Further details of the

construction activities for both Contracts are set out below.


Monthly Report No. 14 - December 2019 (Pekanbaru) 6

1.2.1. Construction activities carried out:

A. Activities carried out by SC1 Package, Wijaya Karya - Karaga, KSO. to date are as follows:

A.1. Progress Achieved this Month

NO Works Detail Percentage

(%)

Actual Percentage (%)

Last Month

This Month

Total to

Date

I GENERAL COST

1 Mobilisation and demobilisation for tools, machines and personnel.

1.03 0.87 0.87

2 Measuring and Benchmarking pipeline 0.46 0.41 0.41

3 Building the Office Site 0.39 0.39 0.39

4 Traffic Management 1.77 1.58 1.58

5 Test Pits 0.07 0.06 0.06

6 Soil Investigation

0.07 0.07

0.07

7 Securing the Existing Utility 0.37 0.31 0.31

8 Stock Yard and workers housing 0.36 0.36 0.36

9 Pre-commissioning and Commissioning 0.23 0.06 0.04 0.10

II PROCUREMENT WORK

1. Procurement of PVC Pipe

1 Procurement of PVC Pipe S.10 dia. 150 mm 2.32 1.73

1.73

2 Procurement of PVC Pipe S.10 dia. 200 mm 1.02 0.72 0.72




2. Procurement of Reinforcement Concrete Pipe




(%)

Actual Percentage (%)

Last Month

This Month

Total to

Date

1 Procurement of RCP dia. 450 mm 0.35 0.24

0.24

2 Procurement of RCP dia. 600 mm 1.75 1.28

1.28

III PIPE INSTALLATION

A PIPE INSTALLATION OPEN TRENCH METHOD

1. PVC dia. 150 mm 24.35 10.45 1.08 11.53

2. PVC dia. 200 mm 3,47 0.49

0.49

3. PVC dia. 250 mm 1.75 1.28 1.28

B PIPE INSTALLATION BORING METHOD

1. PVC dia. 150 mm 10.35 1.73 0.20 1.94

2. PVC dia. 200 mm 17.85 1.70 0.04 1.74

3. PVC dia. 250 mm 7.05 1.85 0.54 2.38

4. PVC dia. 300 mm 5.76 0.10

0.10

5. PVC dia. 400 mm 2.11 0.04

0.04

C PIPE INSTALLATION JACKING METHOD

1. RCP dia. 450 mm 2.58 0.04

0.04

1. RCP dia. 600 mm 11.74 2.35 0.58 2.93

D

PROCUREMENT AND INSTALLATION DROP MAINTENANCE HOLE

0.31

E PROCUREMENT AND INSTALLATION CLEAN OUT 0.35

F PROPERTY (HOUSE CONECTION) 3.09 0.36 0.03 0.37

Total 2.58 0.04

0.04



Table 2



Figure 3



The Contractors construction progress to the end of December 2019 is 30.52% (Revised schedule)

which is -14.50 % lower than the planned progress of 45.02 %.

Upon review by the PISC, it was apparent that the Contractors tunneling works are now

approximately 12 weeks behind schedule. The Contractor proposed to mobilize two additional

boring crews in September 2019 however this did not materialize due to the unavailability of

equipment until late in December 2019. The Contractor has lost almost two months of proposed

productivity from these two crews. The Contractor is only slightly behind in relation to the Open-Cut

pipelaying operations. The Contractor has substantially completed 62.40% the house connections in

his Contract.

The Contractor submitted a revised program on 19 July 2019 which has mitigated the issues and

provides a new S-Curve without compromising the Completion Date of 27 December 2019. Upon

review and after consultation with PPK, this revised program was ‘Approved with Comments’ for

monitoring purposes. The figures above are based on the revised schedule and the PISC continues to

monitor progress of the works against this schedule. The PISC has been reviewing progress rates of

the works carried out to date and a meeting was held with the Contractor on 14 October 2019 to

review the Contractors Progress and the Contractors Program with a view to ensuring that the

schedule is not compromised.

Following the meeting on 14 October 2019, the PISC wrote to the Contractor on 15 October 2019

and requested the submission of a new Revised Program. The Contractor has developed a new

program based on Addendum 1 and his ‘Action Plan’ discussed on 14 October 2019 and this was

submitted on 25 October 2019. The PISC was cautiously optimistic this schedule is achievable

provided that the Contractor mobilizes the resource mentioned in their ‘Action Plan’. After

consultation with PPK the plan was ‘Accepted with Comments’ effective from 01 November 2019.

The Contractor is now currently behind planned progress by approximately -14.50% against the new

program however. The Contractor failed to mobilize the necessary resources promised. The delays

are associated with the boring tunneling works. The PISC wrote to the Contractor on 14 November

2019 and requested the submission of an ‘Action Plan’ to address these issues. The PISC reminded

the Contractor of the requirements of the Conditions of Contract where a ‘Show Cause’ meeting will

be required if progress falls behind by more than 10%. The PISC will write to PPK in relation to this

matter in early January 2019 as has been agreed.

A.2 Fund Absorption

The Contractor has submitted fourteen Monthly Certificates for the months of November 2018 to

December 2019 which have been processed and approved. The absorption of funds that have been

carried out by the Contractor to date is based on the fourteen Monthly Certificates approved to

date. The fund absorption can be show in the following graph.



Figure 4

363,908,194 222,164,944

2,770,813,997 3,766,133,735 2,611,954,838 3,662,390,668 4,170,572,100 3,565,938,323

9,494,139,512 9,673,524,087 10,272,931,669

17,420,875,432 15,505,060,783

505,271,943

869,180,137 1,091,345,081

3,862,159,078 7,628,292,813

10,240,247,651

13,902,638,319

18,073,210,419

21,639,148,742

31,133,288,254

40,806,812,341

51,079,744,010

68,500,619,442

84,005,680,225

-

5,000,000,000

10,000,000,000

15,000,000,000

20,000,000,000

25,000,000,000

30,000,000,000

35,000,000,000

40,000,000,000

45,000,000,000

50,000,000,000

55,000,000,000

60,000,000,000

65,000,000,000

70,000,000,000

75,000,000,000

80,000,000,000

85,000,000,000

90,000,000,000

Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Fund Absorption Chart on SC1 Contract

MC Absorption Commulative of Absorption



The disbursement / absorption of funds that have been carried out up to December 2019 (14th

month) is in the amount of Rp. 84.005.680.225 or 41.23% of the Contract value. It should be noted

that the December 2019 evaluation was based on a forecast to the end of the financial year.

Unfortunately, however neither of the two Contractor achieved the desired progress during

December 2019 so progress is now behind the interim payments made to both Contractors.

B. Activities carried out by SC2 Package, Hutama Karya - Rosa Lisca, KSO. are as follows:

B.1. Progress Achieved this month


(%)

Percentage (%)

Last Month

This Month

Total to

Date

I GENERAL COST

1 Mobilisation and demobilisation for tools,

machines and personnel. 0.23 0.09 0.02 0.12

2 Measuring and Benchmarking pipeline 1.35 0.68 0.05 0.73

3 Building the Office Site 0.94 0.94 - 0.94

4 Traffic Management 1.62 1.33 0.01 1.34

5 Test Pit 0.04 0.02 - 0.02

6 Soil Investigation 0.50 0.50 - 0.50

7 Securing the Existing Utility 0.26 0.12 0.01 0.13

8 Stock Yard and workers housing 1.60 1.60 - 1.60

9 Pre-commissioning and Commissioning 0.04 - - -

II PROCUREMENT WORK

1. Procurement of PVC Pipe

1 Procurement of PVC Pipe S.10 dia. 150 mm 2.66 1.94 0.06 2.00

2 Procurement of PVC Pipe S.10 dia. 200 mm 0.77 0.52

0.52

3 Procurement of PVC Pipe S.10 dia. 250 mm

4 Procurement of PVC Pipe S.10 dia. 400 mm 1.81 0.67 - 0.67




(%)

Percentage (%)

Last Month

This Month

Total to

Date

2. Procurement of Reinforcement Concrete Pipe

1 Procurement of RCP dia. 600 mm 4.60 1.46 0.36 1.46

2 Procurement of RCP dia. 800 mm 0.36 0.21 0.01 0.22

III PIPE INSTALLATION

A PIPE INSTALLATION OPEN TRENCH METHOD

1. PVC dia. 150 mm 34.75 16.40 1.44 17.84

2. PVC dia. 200 mm 3.88 2.05 0.05 2.10

3. PVC dia. 250 mm

B PIPE INSTALLATION BORING METHOD

1. PVC dia. 150 mm 4.53 0.08 - 0.08

2. PVC dia. 200 mm 7.92 1.85 0.18 2.04

3. PVC dia. 250 mm

4. PVC dia. 400 mm 5.48 0.09 - 0.09

C PIPE INSTALLATION JACKING METHOD

1. RCP dia. 600 mm 25.52 0.61 0.12 0.73

1. RCP dia. 800 mm 1.70 - - -

D PROCUREMENT AND INSTALLATION DROP MAINTANANCE HOLE

0.20 - - -

E PROCUREMENT AND INSTALLATION CLEAN OUT 0.23 - - -

Total 100.00 100.00 31.17 1.97

Tabel 5



Figure 6



Following the meeting on 14 October 2019, the PISC wrote to the Contractor on 15 October 2019

and requested the submission of a new Revised Programme. The Contractor had stated that a

revised programme would be submitted on 18 October 2019 however this was not submitted until

26 October 2019 but was rejected. The Contractor resubmitted a Revised S-Curve on 08 November

2019. The PISC was cautiously optimistic that the ‘Action Plan’ is achievable to recover progress

provided that the Contractor mobilizes the resources necessary to achieve the outputs described.

The PISC recommended approval of the revised S-Curve on 14 November 2019 and it has been used

to monitor progress since 18 November 2019.

The Contractors construction progress for to the end of December 2019 is 33,14%, which is -11.81%

lower than the planned progress of 44.95%. The Contractor is slightly behind in most departments

with the exception of the manhole and shaft construction with some delays noted in the tunneling

works due to ground water issues. We estimate that the Contractor is approximately 12 weeks

behind in Jacking and Boring operations as the Contractor has failed to mobilize the Jacking

equipment as promised. The PISC reminded the Contractor of the requirements of the Conditions of

Contract where a ‘Show Cause’ meeting will be required if progress falls behind by more than 10%.

The PISC will write to PPK in relation to this matter in early January 2019 as has been agreed.

B.2. Fund Absorption

The Contractor has submitted fourteen Monthly Certificates for the months of November 2018 to

December 2019. The Absorption of funds that have been carried out by the Contractor to date are

based on the fourteen Monthly Certificates approved to date. The fund absorption can be show in

the following graph.



Figure 7

[VALUE]

5,063,192,910

2,655,529,737 1,698,637,221 2,053,632,440

240,439,339 1,540,413,219

4,235,390,226

656,097,997

6,013,032,376

3,018,512,418

11,045,487,764 10,654,866,646

14,129,093,790

5,739,132,918

8,394,662,655

10,093,299,876

12,146,932,316 12,387,371,655 13,927,784,874

18,163,175,100 18,819,273,097

24,832,305,473

27,850,817,891

38,896,305,655

49,551,172,301

63,680,266,091

-

5,000,000,000

10,000,000,000

15,000,000,000

20,000,000,000

25,000,000,000

30,000,000,000

35,000,000,000

40,000,000,000

45,000,000,000

50,000,000,000

55,000,000,000

60,000,000,000

65,000,000,000

70,000,000,000

Nov-18 Des-18 Jan-19 Feb-19 Mar-19 Apr-19 Mei-19 Jun-19 Jul-19 Agu-19 Sep-19 Okt-19 Nov-19 Des-19

1 2 3 4 5 6 7 11 12 13 14 15 16 17

Fund Absorption Chart on SC2 Contract

MC Absorption Commulative of Absorption



The disbursement / absorption of funds that have been carried out up to December 2019 (14th

month) is in the amount of Rp. 49.551.172.302,- or 45.02% of the Contract Value.

1.3 Plan of Construction Activity

Construction activities planned for the coming month are as follows:

A. SC1 Contract

• Installation of Open Trench PVC Pipe on Jl. Kusuma, Jl. Nanas, Jl. Teladan, Jl. Panda, Jl. Kuda

Laut and Gang. Nurul Iman 2.

• Jakcing (Starting and Arriving) pit construction work on MH 18, MH.17 and Pipe Jacking work

from MH 19A to MH 20 and from MH.19A to MH 19.

• Continue the installation of Manhole in MH.21, MH.20 and MH.19. Gang Rahmat 4 points,

Gang Nurul Iman 3 points and Gang Keluarga 7 points.

• Continue boring work by opening the Pit at MH AB 6, MH AB 7, MH AB 8, MH Ab 9 and MH

Ab 10 on Jl. Ababil and continue the boring work in MH BLS 2A - MH AB 2 on Jl. Belibis, MH

AB 2 - MH AB 3 and MH AB 4 - MH AB 3 on Jl. Ababil, MH KS 2 - MH KS 3, MH KS 2 - MH KS

2A on Jl. Kasuari (Continued) and MH TG 5 - MH TG 6 on Jl. Tiung.

• Asphalt road repair / restoration work Jl. Merak, Jl. Kakatua, Jl. Murai, Jl. Gelatik and Jl.

Selindit.

B. SC2 Contract

• Open Trench Work: Gang Mesjid (continued), Jl. Gajah 2, Jl. Ahmad Yani 2, Gang Sekuntum,

Gang Falam, Gang Aster 2, Gang Muamalah (continued).

• Boring Works: Opening pit on Jl. Ahmad Yani MHAY2a, MHAY2, MHAY4A, Boring on Jalan

Ahmad Yani MHAY2a to JS-2, MHAY2a to MHAY2.

• Jacking Works: Jacking MH23 to JS-2, Jacking MH23 to MH24, Opening Starting pit MH25,

Opening Ariving Pit MH26, Jacking MH25 To MH24.

• Man Hole: Jl. Nusa Indah 2 points, Gang Singa 3 points, Jl. Kamboja 8 points, Jl. Dahlia 7

points, Jl. Bunga Harum 6 points, Jl. Bunga Kertas 7 Points.

• Restoration / repair of Concrete and Asphalt Roads: Jl. Rusa (Asphalt), Jl. Nusa Indah

(Asphalt), Gang Pelita (Concrete), Gang Adha (Concrete), Gang Damai (Concrete) and Gang

Aster (Concrete).

Supervision 2.

2.1 Supervision Activity

Supervision activities during the period include:

• Conducting Progress Meetings in site office of the SC1 and SC2 Contractors.

• Continued supervision of the SC1 and SC2 Contractors works.

• Conducting socialization with the residents who have a direct impact due to the

implementation of work.



• Reviewing Shop Drawings submitted by both Contractors.

• Coordination with the PPK, the Field Directors as well as the various Stakeholders.

• Coordination with both Contractors and the PPK as well as relevant agencies related to the

MSMIP activities in Pekanbaru City, including Public Work city Office, Transportation Agency,

Traffic Police about traffic management at the location of activities and to the utility owners.

• Monitoring progress of the SC1 and SC2 Contractors.

• It should be noted that there was a Public Holiday on 25 December 2019.

Details of the Progress Meetings held this period can be seen in the table below and the various

minutes are provided in appendix D1.

2.2 Key Experts Progress Activity

The timesheets of all the key and non-key staff is included in Attachment D3.

The key experts progress activity is summarized in the table below;

Key Expert Name Progress Activity

City Office Leader Robert

Moran

Coordinating for all matters related to MSMIP project

activities.

Coordinating with the PPK and Institutions.

Reviewing progress and documentation prepared by

the PISC team.

Reviewing Contractors Programmes.

Chairing Bi-Weekly Meetings.

Preparing Addendum 2.

Sewerage Engineer 1 Pak

Syahrul

Conducting an inspection of the location of the pipe installation construction activities.

Checking the Contractor's work application letter prior to the execution of work commencing for tools, materials, labor, work methods and schedule details.

Monitoring the schedule for implementing contractor work.

Attending meetings with Contractors and Directors.

Coordinating with Field Supervision for field problems.

Date Location Topic

04 December 2019 HK– Rosalisca’s Site Office, KSO Bi-Weekly Progress Meeting SC2

04 December 2019 Wika – Karaga’s Site Office, KSO Bi-Weekly Progress Meeting SC1

19 December 2019 HK– Rosalisca’s Site Office, KSO Bi-Weekly Progress Meeting SC2

19 December 2019 Wika – Karaga’s Site Office, KSO Bi-Weekly Progress Meeting SC1




Sewerage Engineer 2 Yan

Haryadi

Monitoring the schedule for implementing the

Contractors work.

Providing support to the City Office Leader.

Attending meetings with Contractors and Directors and

preparing Presentation Slides.

Providing comments on Contractors letters and

submissions.

Evaluating the performance of Contractors work.

Reviewing NC Contract requirements.

Structural Engineer Rusman

Sihotang

Conducting supervision in the field for SC-1 and SC-2 locations, including quality / working methods, materials used, methods of installing shoring / plaster for security of excavation.

Evaluating the performance of Contractors every week.

Attending the Bi-Weekly Progress Meeting.

Checking pipes and components of MH (Material on Site) in SC1 and SC2.

Coordinating with SC-1 and SC-2 Contractors.

H&S Engineer Wisik Adi

Purnomo

Checked HSE performance on site (SC1 & SC2), especially in use of PPE.

Attending Bi-Weekly Progress Meetings.

Preparation of Minutes of Meeting for the Bi-Weekly Progress Meeting for both Contractors SC-1 & SC-2.

Together with socialization team, did socialization to the community at SC-1 & SC-2 locations as implementation of Environmental Management Efforts.

Public Relations/

Sanitation Marketing

Specialist

Johan

Kadhafi

Sozialication for public affected physical activity in

various streets.

Organize the Media Social for the Publication IPAL

Pekanbaru in FB, IG and Youtube.

Reguler liaison and general assistance to the PPK,

Bappeda, Land Agency, Public Work Agency of

Pekanbaru City.




Quantity Surveyor Pak

Kristiadi

Checking Daily Reports on SC1 and SC2.

Checking the Weekly Reports of SC.1 and SC.2.

Checking Monthly Reports for SC.1 and SC.2.

Checking Contractors Progress calculations.

Checking the ground excavation field and pipe

installation of the SC1 and SC2 pipes.

Assisting in the preparation of Addendum 2.

2.3 Supervision Plan Activity for the Upcoming Period

The following supervision work is planned for the upcoming period;

• Prepare for a ‘Show Cause’ Meeting for SC1 and SC2 Contractors.

• Supervise all Contractor activities in the field.

• Continuing inspection the Contractors Shop Drawings for longitudinal and transverse pieces.

• Continuing to coordinate with the Contractor to make detailed schedules as completeness of

the Contractor's work requests.

• Prepare standard monitoring schedule detail as a control for the Contractor's work progress

and compare it with the targets in the S Curve.

• Coordinate with the field supervisor to be able to monitor the Contractor's work.

• Continuing to identify 1000 priority connections and additional SR plans at the wastewater

service location, to continuously update prospective customer data.

• Prepare and attend Progress meetings with Contractors, PPK and PISC.

• Review material requests and material tests submitted by SC1 and SC2.

• Overseeing stockyard activities for the arrival of materials and equipment / tools.

• Continuing a photo survey of current road conditions that will be affected by construction.

• Review Contract Drawing for Sc1 and SC2.

• Review and evaluate Contractor work plans for SC1 and SC-2.

• Sozialization for public affected physical activity.

• Continue regular liaison and general assistance to the PPK, Bappeda, Land Agency, Public

Work Agency of Pekanbaru City.



C. MAJOR ISSUES AND PROPOSED REMEDIAL ACTIONS

1. Table of Particular Issues and Proposed Remedial

A table of issues and proposed remedial actions is given below;

Item Issue Proposed Remedial Action

1

Utilities that are in the ground and that are

above ground (air cables) are causing difficulties

with positioning and subsequent excavation and

construction of the manholes and pits as well as

restricting space for maneuvering heavy

equipment.

Continue close coordination with

utility owners based on a case by case.

2 Local socialization issues.

Socialization will be per RT and RW

and directly with the community along

the route of the pipelines.

3 Locations of House Inlets (HI) for future

connections.

Continue to prepare HI for future

connections, where HI can serve

several housing units in the service

area.



Potential Issues and Proposed Remedial Actions 3.

A table of Issues and proposed remedial action is given below;

Item Issue Proposed Remedial Action

1 Time overruns

The Contractors will be monitored for the production and

submission of compliant programmes. Actual progress will be

monitored against the programme and deficiencies/ remedial

measures proposed.

PISC will help quickly to deal with problems that occur in the field,

both technical and non-technical issues. PISC will continue to

monitor progress of both Contractors.

2 Cost overruns

The PISC will monitor the committed costs by continuous updating

of the forecast cost to complete. This will enable the early

identification and resolution of any variances.

3 Quality concerns

Close monitoring will be required of the following:

Approval of the sources of all materials.

Review and approval of methodology.

Inspection and testing of the Works.

4 Health and Safety

concerns

Safe systems of work will be developed, monitored and controlled in

conjunction with the Client and Contractor.

5 Socialization to

Citizen

Preparation and coordination with residents in the locations that will

be carried out by MSMIP activities will continue.

6 Clean Construction Control must be carried out every day in the field to ensure that field

conditions remain neat, clean and safe for the community.



D: ATTACHMENT



ATTACHMENT D1: MINUTES OF MEETING

TWO FORMAL MEETING WAS HELD ON THIS MONTH



ATTACHMENT D2: DOCUMENTATION OF SUPERVISION

1. SC1 DAN SC2 WORK PROGRAMME

2. MATERIAL APPROVAL REQUESTS



1. PROGRAM KERJA SC1 DAN SC2



SC1: Wijaya Karya – Karaga, KSO.



SC2: Hutama Karya – Rosalisca, KSO.



2. MATERIAL APPROVAL REQUESTS

No Material Approval Request was Approved in This Month.



ATTACHMENT D3: TIMESHEETS

Three timesheets are attached



Timesheet for International Key Expert



Timesheet for National Key Expert



Timesheet for Non – Key Person

general project information 1 b. progress...

Documents