general interaction session -...

General Interaction Session

Organized ByDistrict Inspector of Schools (SE)

Bankura

General Interaction Session – DI (SE) BankuraProgramme Schedule

11.00 – 11.10 am - Welcome Note by DI of Schools (SE) Bankura11.10 – 11.25 am - Anupam Acharaya (AI of Schools) on Roster, Appoint. Register, Gradation, Inspection & Letter head11.25 – 11.50 am - Haridas Chatterjee (AI of Schools) on Approval, DLIT Retention, Short- term vacancy11.50 – 12.15 pm - Kalipada Singhamahapatra(AI of Schools) on leave.12.15 – 12.45 pm - Soumit Dey (State RP) on OSMS, Salary, Notification12.45 – 12.55 pm - Astapada Pal on Govt. Sponsd, Guest teacher, incometax12.55 – 01.10 pm – BREAK01.10 – 01.20 pm - Goutam Das (RMSA)01.20 – 01.35 pm - Jugal Kishore Bera on arrear claim, Pay fixation, G.A.01.35 – 02.00 pm - Animesh Satpathi (AI of Schools) will discuss on PF02.00 – 02.30 pm - Haradhan Bauli (AI of schools) death gratuity,02.30 – 03.00 pm - Question-Answer Session

Organized By : District Inspector of Schools (SE)Bankura

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This Presentation will be provided in the form of downloadfrom our website :www.disebankura.weebly.com In case of any question please take a note and ask later. Yourquestion will be answered as per availability of time. Don’tinterrupt the presentation. Necessary Forms, Pro-forma and Important Documents willalso be available for download. Do check DDO notification/DDO Message on regular basis tostay up to date about current Dept. Orders. Like us onfacebook.

Module – 1100 point Roster, Appoint. Register, Gradation, Inspection & Letter head

By Anupam Acharaya (AI of Schools)

100 Point Roster......

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100 Point Roster authenticated by BCWD must be followed while filling upof vacancy:Separate 100 Point Roster must be maintained in case of filling up ofvacancies of teaching staff / non teaching staff / Group –D category.(Except H.M. & Librarian vacancy) Serial No of the Roster should be chronological as per the date ofoccurrence of vacancy.( Category wise)Category wise 100 Pt. Roster Register must be maintained in the schoolModel 100 Point Roster

SlNO

Date of occuranceof vacancy.

Cause ofvacancy

Position in100Pt. Roster

ReservationCategory

Remarks Signature ofthe HOI

Signature ofthe President/Secretary

N.B :- In case newly created vacancy the post sanctioning Memo by thecompetent authority must be written.At the time of filling up of a particularvacancy it should be noted in the remarks column.

Model Letter Head...... LETTER HEAD ABCDEF HIGH SCHOOL (H.S.) Vill:- P.O- Block:- Sub-Division:- District:- PIN:- Index No:- Ins. Code:- U.DISE Code:- Ph. No:- Mob No.:- E-mail Id.:-

Module – 2 Approval, DLIT,Retention, Short- term vacancy Approval, DLIT,Retention, Short- term vacancy By Haridas Chatterjee (AI of Schools)

Papers Required for Approval......1.2.3.4.

5.6.7.8.

9.10.11.12.13.

Forwarding letter of the HOIApproval Format duly filled in(Triplicate)Recommendation of SSC (Attested copy)Resolution of MC/Administrator (Attested photocopy of theResolution/Order book)Attested photocopy of the Appointment LetterAttested photocopy of Postal ReceiptJoining Report duly accepted by the Competent AuthorityAttested photocopy of the Resolution/Order book regardingacceptance of joining mentioning date and time.Attested photocopy of All relevant TestimonialsAttested photocopy of Caste certificate if necessary.Validity of MCNO litigation Certificate.Affidavit ( if surname differs).

Approval in case of Mutual Transfer/ GENERALTRANSFER/ SPECIAL TRANSFER

1.2.3.4.5.6.7.

Forwarding letter of the HOI.Recommendation of SSC (Attested copy)Joining ReportMC Resolution regarding acceptance of joining.LPC countersigned by the D.I./S (SE) in case of other district.Release Order of Previous schoolApproval copy of the appointment in the last school fromwhere he/she transferred.

T.I.C. Approval (as per G.O. No- 181 SE (B) /5B-1/09Dated 08.10.20009)

1. Forwarding letter of the HOI 2. Incumbent’s prayer 3. Resolution of M.C. regarding selection of T.I.C. 4. Resolution of M.C. regarding approval of appointment of T.I.C. 5. Approval of appointment as A.T/A.H.M 6. Photocopy of the Charge Taken over report.

Papers Required for DLIT......1.2.3.4.5.6.7.8.9.10.

11.12.13.

14.15.

Form No -1 duly filled in ( Four Sets)Mass petition of the GuardiansMass petition of the studentsDeed of LandPhoto of the SchoolSketch Map of the SchoolResolution of the MCStaff PatternApproval Copy of Hons/PG category teachersDeclaration from the part of Hons/PG teachers for taking classesin XI & XII without demanding any extra remuneration. Till newteacher join in upgraded section.Last audit report.Fire extinguisher certificateDocuments regarding at least Rs 8000/- deposit in the ReserveFund.List of assetsList of library books.

Papers Required for Retention......1.2.3.4.5.6.7.

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Forwarding letter of the HOIResolution of M.C.Incumbent’s prayerApproval Memo(Attested Copy)Roll strength of last three consecutive yearsStaff PatternCertificates in respect of non- enjoyment of any leave otherthan casual leave within Two/Three years as the case maybe from the date of joining. This certificates should be issuedafter verification of relevant attendance register.Copy of Post Sanctioning memo.

Prior Permission for filling up Shortterm vacancy......

1.2.3.4.5.6.

Papers Required for Maternity Leave Vacancy

Forwarding letter of HOIResolution of M.C.Incumbent’s prayerMedical CertificateStaff Pattern100 Point Roster.

Papers Required for Deputation Vacancy1. Forwarding letter of HOI2. Resolution of M.C.3. Incumbent’s prayer4. Medical Certificate5. Staff Pattern6. 100 Point Roster.7. Documentary evidence regarding occurrence of the deputation vacancy (copy of admission receipt).

Module – 3 PF, Leave PF, LeaveBy Kalipada Singhamahapatra (AI of Schools)

LEAVE OF TEACHING NON TEACHING STAFF (AS PER G.O. NO-1541EDN(S)DATED 15.12.77 OF SED GOVT. OF WB- as amended time to time)

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No leave can be claimed as a matter of right. Casual Leave (Sanctioning authority HOI.)

Maximum 14 days in a calendar year.C.L may be affixed or prefixed to any holiday or Sunday but total periodshall not exceed 7 day at a stretch including holidays.C.L can not be affixed or prefixed to any long vacation or any other kindof leave

Leave on Half Average pay - Sanctioning authority managingcommittee

15 days leave on half average pay is admissible for each year completedservice.Maximum 60 days half pay Leave to be credited .A normal teacher can avail this leave after completion of one yearcontinuous & satisfactory service and after successful completion ofTwo /Three years of service in case of additional post.


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LEAVE ON MEDICAL GROUND - Sanctioning authority managingcommittee

15 DAYS LEAVE ON Medical / Personal ground for each year completionof successfuland continuous service.Maximum 365 days during the whole service period.A normal teacher can avail this leave after completion of one yearcontinuous & satisfactory service and after successful completion ofTwo /Three years of service in case of additional post.

Condition of Medical LeaveLeave ApplicationMedical certificate issued by a M.O or RMPFit certificate at the time of resuming duty. Full average pay during enjoying M.L

Advance Medical LeaveMay be allowed to a teacher vide WBBSE Memo No – 2327/04/G Dated11.06.2004 only in extreme Medical ground duly sanctioned by WBBSE.


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Special Leave Sanctioning authority managing committeeIn exceptional circumstances not exceeding 18 months may be grantedwith the approval of WBBSE.( Prolong illness such as TB injury , Bedridden condition.) Only be granted when all other leave Madhyamik, H.has been exhausted. It may also be granted to a teacher or non teaching to appear anyexamination( Madhyamik, H.S , Madrasah etc) for the period of exam anda week prior to its commencement subject to approval of W.B.B.S.E.

Compensatory Leave Sanctioning authority managing committee

May be granted for attending duty in a long vacation for at least 7 days(not at a stretch). Entitled to enjoy half of work in vacation or holidays.

Quarantine Leave Sanctioning authority managing committeeFor infectious diseases of family members ( Small Pox, scarlet Fever,Spiral meningitis) maximum 21 days in special case 30 days.


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Commuted Leave Sanctioning authority managing committee

Maximum 60 days half pay may be commuted to 30 days full pay duringwhole service period on private affairs/medical ground .Commuted Leave on medical ground only be granted when no medicalleave is due to the credit of the employee.

Lien Sanctioning authority managing committee A teaching or non teaching employee seeking permission to serve inhigher post in another recognized Institution or College within West Bengalor to accept other service in West Bengal where teaching experience isessential will be allowed Lien Maximum for Two years. Lien automatically beterminated if

Permanently absorbedLeaves the post for which the Lien is grantedDoes not return after completion of two years or which ever is earlier.


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Maternity Leave Sanctioning authority managing committeeMay be granted to a female teacher or female non teaching employee fora period of 180 days on full pay from the date of commencement.( duemedical certificate required)It may also be granted for miscarriage/ abortion maximum for 6 weeks. .( due medical certificate required) This leave may be combined with anyother leave . Commuted leave not exceeding one month if continued withthis leave extra medical will not be required.

Child Care Leave (CCL) Sanctioning authority managing committee

G.O No 5560-F(P) Dated 17.07.2015i) Maximum two yearsii) Up to two children until they attain 18 years of age .iii)Minimum 15 days at a stretch in one spell.May be enjoyed on medical ground , examination, rearing , look after , Sickness etc. Maximum three spells in a calendar yearMaximum 60 days extended up to 120 days in a spell in extreme condition.( G.O6444-F (P) dated 27.08.2015)Date of effect 01.08.2015

Module – 4 Online Salary System, Other Online Salary System, Other By Soumit Dey (State Resource Person, OSMS)

Module – 5 Govt. Sponsd, Guest Teacher, Income Tax, Govt. Sponsd, Guest Teacher, Income Tax, By Astapada Pal(AI of Schools)

Govt. Sponsored Process......

FULL BODY OF THE GOVT. SPONSD. MANAGING COMMITTEE

Guest Teacher HS Section G.O. NO. 1170 -SE(S) dt. 23.08.2013

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Eligibility:- Retired college/school teachers with Hons./P.G.qualification and below 64 yrs. of agePeriod of engagement:- 180 days or until regular teacher joinswhichever is earlierNo. Of Classes to be allotted:- 6 for non lab subject and 8 for labbased subject in a week for each class. (XI/XII)Remuneration:- Rs. 200/- per class.

Procedure:- HOI will place requisition of 1/2 guest teacher inprescribed format (prepared by this office) along withStaff patternBio data and consent letter of the retired teacher to be engaged asGTCopy of the PPO of the retired teacherApproval copy of the retired teacherM.C/Administrator resolution copy

INCOME TAX (TDS)

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Deduction of Income Tax at source is mandatory .Itis the responsibility of HOI. Individual deposit ofIncome Tax through challan will not be entertainedin no way.

Form -16 will be available on Online System.Individual computation sheet for assessment ofIncome Tax along with relevant documents must besubmitted to the respective Sub-Division Office inthe month of February of every year.

Module – 6 Arrear claim, Pay fixation, G.A Arrear claim, Pay fixation, G.A By Jugal Kishore Bera(AI of Schools)

G.A. SECTION - 1

There must not be any unapproved orad-hoc basis teaching & Non- teachingstaff in a school Vide G.O No- 1380(20)

/GA Dated -27.09.1996.

Papers Required for Arrear Claim

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3.4.5.6.7.8.9.

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Forwarding Letter.Three copies of arrear bill(Prescribed format as per G.O.-3049,dated-Incumbent PrayerM.C. Resolution (Current)Order copy (in respect of arrear claim).1st approval of appointment.IPF (ROPA’2009/ ROPA’98/ROPA’90 if any).Photo copy of Service Book with up to date leave A/C.Employment /Non-employment certificate of spouse fromcompetent authority. If employed HRA drawn certificate /statement from the competent authority during arrear period.Acquittance roll during the arrear claim period.

N.B.:- Annexed arrear bill form.

PAPERS REQUIRED FOR PAY FIXATION

1.2.3.4.5.6.7.

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Forwarding LetterApplication of incumbent .Photo copy of approval. duly attested by the HOI.M.C. Resolution (Current) duly attested by the HOI.Previous IPF of any ROPA.Pay structure.Photo Copy of Service Book duly attested by theHOI.Acquittance Roll ( last increment).

18 YEARS SERVICE BENEFIT

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4.5.

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Forwarding Letter.1st approval of appointment.M.C. Resolution (Current). [ (i) Unauthorized leave .(ii)Leave without pay to be mentioned if any].Incumbent prayer after completion of 18 years.Prescribed format for 18 years benefit. ( threecopies.)Pay fixation. (last IPF)Acquittance Roll (last increment)Pay structure ( from last IPF to date of 18 years.)

STAFF PATTERN (Model Pro-forma)

STAFF PATTERN (Page - 2) Please Note:-1.All the sanctioned post including vacant post must beincorporated in the staff pattern.2.Staff pattern should be prepared group wise(Language/Science/Social Science/W.Ed&Ph. Ed/ NonTeaching)3.Cause of occurrence of vacancy with date of effectmust be mentioned clearly .4 Related subjects in Hons/PG & in Pass Category mustbe mentioned.

T.I.C. ALLOWANCE

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Forwarding Letter.Approval as T.I.C.M.C. resolution.Incumbent ‘s prayer.

N.B.:- In terms of clause ‘10’ of G.O. No.-30-SE(B)dated 10.02.2010 it is mentioned that the amountcan not be taken into account for incrementalbenefits ,but D.A. and HRA will be paid on the Addl.Grade pay amount and it will continue up to the dateof handed over the charges to the regular H.M.

VACANCY

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Henceforth vacancy for filling up the post of Asstt.Teacher will be sent to the C.S.E , WB by following G.O No- 268-SE Dt.- 08/04/2015. Vacancy Statement will be submitted only as andwhen this office will ask for. Generally in the monthof April and November in every year. For Pro-forma,relevant papers and submission dates, please followthe D.D.O. Notification Section /message Box/DIoffice Facebook page time to time.

General Transfer on Special Ground (Vide G.O No:-

159-SE(S) Dt.-27/02/2015)

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( Sub-rule 4 (1)(a)

Any Teaching/ non teaching staff or his/her son/daughter or spouse suffering from malignantdiseases , heart disease, renal failure, Thalassemia ,replacement of organ, severe Gynaecologicaldisorder, or physically disablement of 40% or moreor to assist in proper treatment of self or his/herson/ daughter or spouse.Sub rule 4 (1)(b)Any woman teacher/non teaching staff whosehusband died prematurely or divorced or is a victimof crime:-

General Transfer on Special Ground (Page – 2)

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Procedure- Sub rule 7

Application of the incumbent to the S/A with relevantdocumentsS/A will receive the views of the Medical Officer of the SchoolCommitteeAdopt a resolution for consideration of the case and forwardthe same with all relevant documents asForwarding letter of the HOIApplication of the incumbent in plain paperApplication in prescribed formatViews of the Medical OfficerM.C/Administrator resolutionAll other relevant papers in regard to the disease includingdisability certificate for the disabled.

Module – 6 Pension Pension By Haradhan Basuli (AI of Schools)

PENSION, FAMILY PENSION &GRATUITY (Page- 1)

PREPARATION OF SERVICE BOOK:Service Books of a Teacher should be opened within the reasonable timefrom the date of joining. If a new Service Book is made rejecting the old one,the old one should also be produced at the time of submission of Pensionpapers for Gross checking RECOGNITION MEMO SHOULD BE NOTED :Every recognition Memo(s) (as 2 class , as 4 class, as 10 class) memosshould be recorded in the Service Book along with Memo No and date at page 8 of the Service Book.Date and Memo No in respect of coming under salary deficit schemeshould be noted.Recommendation of RSSC should be noted along with category of postwith Memo No & date.Every approval of appointment should be noted in the Service Book.In case of Additional Post, the post should be retained and appointmentshould be approved or substantive basis on completion of stipulated time.


• Every benefits due to 10 years, 18 years & 20 years should benoted in the Service Book in proper place. The benefit due tocompletion of 18 years satisfactory service should beapproved by District Inspector of Schools (SE)

ALL THE PAY FIXATION(S) SHOULD BE NOTED IN THESERVICE BOOK IN THE FOLLOWING MANNER:Pay has been fixed at Rs. …………………w.e.f ………………………in termsof G.O. No……………date…………... In the pay band of Rs.…………………………………………… Mode of fixation should be noted inthe Service Book.


LEAVE ACCOUNT:Every page of Leave Account should contained a Certificatestating “Leave Account has been verified with Attendance Register,Acquittance Register , Leave Register and other relevant documents and found to be correct .”This certificate is to be signed by HOI.Leave should be credited for a complete year.Maternity Leave should not be debited in leave account.No leave other than C.L is admissible for the first 2/3 years ofservice if the incumbent is appointed against Additional Post.Enjoyment of all regular leaves should be recorded in therelevant column of Service Book including MCR No. ….& dated …..of sanctioning .


EXERCISE OF OPTION:Option once exercised is final. Option should be dated atexercised within stipulated date.For fixation of pay due to promotion, advancement andfixation of pay under every ROPA Rules should be prepared in theprescribed form, signed and stamped by the HOI and should beapproved by the D I of Schools(S.E)At the time of sending the Service Book to DPPG, the factregarding retirement, death or otherwise should be recorded inred Ink.The Option should be accepted by the HOI. The optionexercise by HOI should be accepted by Secretary / President ofthe M.C.


EXTRA ORDINARY LEAVE OR LEAVE WITHOUT PAY :The entries regarding extra ordinary leave must be recordedinvariably in red ink and the ground on which the said leave isgranted must be noted. The M.C. can sanction extra ordinary leave up to 2 years. As per Circular No.8417/G dated 07/11/1981 issued byWBBSE, a teacher is not entitled to enjoy Medical Leave till thepost is declared permanent. In case if a teacher enjoys ML /Compensatory Medical Leave will be adjusted from the leaveaccount after completion of 2 /3 years and the said post willhave to be retained as per Circular No. S-435/B dated06.06.2001. However the S.A may be requested to comply withexisting Rules of regularization of ML of the teacher.


DECLARATION REGARDING NON-EMPLOYMENT CERTIFICATE OF SPOUSE:Non employment Certificate should be recorded starting that his / herspouse Sri / Smt. ………. Has never been employed in any Govt. / Non Govt. /Quasi Govt. Service since Marriage. This Certificate should be signed HOI / Secretary of the school and shouldbe counter signed by DI of Schools (SE)If the incumbent and spouse both are employed, the HRA declarationshould be produced stating that total HRA drawn by Incumbent and spousedoes not exceed the existing ceiling of HRA made from time to time and astatement should be made in the following manner:

It should be signed by HOI


OVER DRAWAL STATEMENT : Over drawal due to wrong pay fixation, wrong entry in the AcquittanceRegister should be recorded in the Service Book supported by calculationsheet. The Over drawal Statement should be countersigned DI of Schools (SE). The Over drawal amount should be deposited to Govt. by TR-7 in properHead of Account H e ad o f A cco u n t 2202- 02- 110- 001- 70


VERIFICATION OF SERVICE : At a fixed time in the year the Service Books is to be taken out forverification of Services and for recording the same in the Service Booksunder proper attestation. The verification should be recorder in the followingmanner: Services from the period from ……………to …………of Sri / Smt. ……….(designation ) are verified with reference to acquaintance roles and otherrelevant office records and found to be continuous and satisfactory. The verification of Service is very important .The Services unless and untilare verified, shall not qualify for pension.


REFUND OF CPF MONEY TO GOVT.The model format for calculating CPF money is as under

The Statement in respect of CPF deduction is to be furnished at page 22 ofthe Service Book. The Calculation sheet and the statement made in the serviceBooks should be checked, verified and countersigned by AI of Schools ofConcerned Sub-Div.The proof of Commencement and discontinuance of deduction of CPF is to befurnished.

H e ad o f A cco u n t

PENSION, FAMILY PENSION & GRATUITY (Page- 10)

For calculating qualifying service period w.e.f 02.02.2009 fractions of ayear to 3 months and above shall treated a completed 6 monthly period forthe purpose of calculation of pension. G.O. No. 26 SE(B) dated 02.02.2009. An employee who has retired on superannuation on or after 31.03.2009and has rendered a minimum QSP of 20 years pension shall be paid @ 15%of last basic Pay drawn. In the rendered QSP is for 10 years or more but lessthan 20 years proportion reduction should be made w.e.f 31.03.2009.


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Family Pension: Family means in respect of family pensionWife / HusbandSon / Setp SonUn married Daughter / Widow DaughterParents Family pension shall be calculated @ 30% of the basic pay drawn last.

Gratuity: The formula for determination of Gratuity is as follows: Gratuity = (Basic Pay + D.A) x No. of Units in 6 monthly period

4 Maximum Gratuity admissible is Rs. 6 Lakhs .Maximum Units to be taken in to A/C is 66 Units i.e. 33 years of QSP.


PENSION BOOKLET

Comprehensive Pension Booklet is collection ofform to be submitted along with the PensionCase / Service Book. The pensioner and otherauthorities should fill these form in due post ofSanction of pension.

িবল �তরীর আেগ

এিবষেয় একট� নজর িদেত হেব

িশ�ক/িশি�কারা �যন সিঠক সমেয় তঁেদর যাবতীয়পাওনা �পেত পােরন �স িবষেয় �খয়াল রাখা দরকার।

�কান ��ে�ই বেকয়া িবল (এিরয়ার) �যন না করেত হয়।

বেকয়া (এিরয়ার) করেত হেল �চ�র সমস�া �যমন হয়,�তমিন �চ�র সময়ও ন� হয়।

Overdrawn হেল তা অ�াডজা�েম� িঠক ভােব করা

িবল �তরীর করার আেগ করণীয়•

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গত মােস কত জন িশ�ক/িশি�কার �বতনহেয়িছল তার সংখ�া।এই মােস কত জন িশ�ক/িশি�কার �বতনহেব তার সংখ�া। (কম/�বশী হেল তার কারণ িলেখ রাখনু)�য সকল িশ�ক/িশি�কা অবসর �হণকরেছন তার তািলকা �তরী রাখা।�যসব িশ�ক/িশি�কার িপএফ ব� হেব তারতািলকা �তরী করা। (অবসর �হেণর িতন মাসআেগ অবশ�ই ব� করেত হেব)

গত মােসর �থেক এই মােস �চ� আেছ

• গত মােসর �থেক এই মােসর �বতেনর ��ে��য সকল িশ�ক/িশি�কার �বতন পিরবত�নহেব। �যমন ১০/২০/১৮, �েমােশান,এইচআরএ, িপএফ চাল,ু কনিভিনেয়� চাল,ু�মিডেকল অফ বা চাল ুইত�ািদ তােদরতািলকা �তরী রাখা।

িব. � – �য সব িশ�ক/িশি�কােদর �কান পিরবত�ন আেছতাঁেদর �যন পিরবত�েনর পর স�ালারী করা হয়।পিরবত�েনর আেগ তােদর স�ালারী �টিবেল �ঢাকার দরকার�নই।

এইচ আর এ (HRA) পিরবত�ন•

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এইচআরএ-এর িকছ� পিরবত�ন হেলিটচার ��াফাইল কােরকশন করারঅনেুরাধ জানােত হেব। িটচার��াফাইল-এ সংেশাধন না করেল এইচআর এ পিরবত�ন হেব না।িশ�ক/িশি�কার দরখা� এবং��াফাইল কােরকশন কের (হাড� কিপ)ই-�মল করেত হেব।

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