general government services committee agenda...continuing education pi ece. 4. general government...
TRANSCRIPT
GENERAL GOVERNMENT SERVICES COMMITTEE AGENDA
Thursday February 22 2018 at 300 pm55 Zina Street Orangeville ndash Sutton Room (2nd Floor)
Declarations of Pecuniary Interest by Members
PUBLIC QUESTION PERIOD
Members of the public will be provided an opportunity to ask questions of the Committee during this time (limited to 10 minutes)
DELEGATIONS
1 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 1 Celebrate Your Awesome - Funding Request
Lisa Post to address the Committee regarding funding support for the Celebrate Your Awesome event
2 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 2 55+ Senior Canada Games ndash Funding Request
Mark Bates to address the Committee regarding funding support for participation at the 55+ Senior Canada Games
REPORTS
3 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 3 Access Dufferin Minutes ndash February 12 2018
Minutes from the Access Dufferin Committee meeting held on February 12 2018
Recommendation
THAT the minutes of the Access Dufferin Committee meeting of February 122018 and the recommendations contained therein be adopted
General Government Services Committee Agenda ndash February 22 2018 - Page 1
ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
THAT Access Dufferin undertake accessibility site audits of County-owned properties
ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
4 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 4 Emergency Management Program Committee Minutes ndash January 15 2018
Minutes from the Emergency Management Program Committee meeting held on January 15 2018
Recommendation
THAT the minutes of the Emergency Management Program Committee meeting of January 15 2018 be received
5 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 5 Joint Emergency Management Program Committee Minutes ndash January 29 2018
Minutes from the Joint Emergency Management Program Committee meeting held on January 29 2018
Recommendation
THAT the minutes of the Joint Emergency Management Program Committeemeeting of January 29 2018 be received
6 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 6 Municipal Emergency Readiness Fund Request ndash Orangeville
A report from the Director of Corporate ServicesClerk dated February 22 2018 to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
General Government Services Committee Agenda ndash February 22 2018 - Page 2
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndash Orangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000for the purchase and installation of a fixed generator at their EmergencyOperations Centre upon confirmation of the completion of the project
7 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 7 Credit Card Security Policy
A report from the Director of Corporate ServicesClerk dated February 22 2018 to seek approval for the Credit Card Security Policy
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to thereport be approved
8 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 8 2018 Community Grants
A report from Headwaters Communities in Action dated February 2018 regarding the Dufferin County 2018 Community Grants
Recommendation
THAT the following amounts as recommended by Headwaters Communitiesin Action be approved for the 2018 grant allocation
Organization Amount Dufferin Parent Support Network $15000 Highland Youth for Christ $13500 Theatre Orangeville $14000 Big Brothers Big Sisters of Dufferin and District $10000 Hospice Dufferin $8000 Dufferin County Cultural Resource Circle $5500 Active Lives After School Dufferin $5000 Caledon Dufferin Victim Services $5000 Dufferin Arts Council $5000
General Government Services Committee Agenda ndash February 22 2018 - Page 3
Rotary Club of Orangeville $5000 Orangeville Blues and Jazz Festival $4000 Family Transition Place $3000 Compass Run for Food $2000 Rotary Club of Shelburne $2000 Shelburne District Agricultural Society $2000 Career Education Council $1500 Orangeville Community Band $1500 Dufferin Town and County Farm Tour $1000 Grand Valley Lions Club $1000 Shelburne and District Horticultural Society $550 Orangeville and District Horticultural Society $250 Dufferin Peel Womenrsquos Institute $200
9 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 9 Building Department ndash 2017 Year-End Reports
Year-End reports from the Building Department bull Building Permits bull Lot Approval and Compliance Letters bull Residential and Non-Residential Building Permits bull Permit Activity Report
Recommendation
THAT the 2017 year-end reports from the Building Department be received for information
10 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 10 Annual Development Charges Reporting
A report from the Treasurer dated February 22 2018 to provide a summary of Development Charges activity in 2017
Recommendation
THAT the 2017 Development Charges Report from the Treasurer datedFebruary 22 2018 be received
Next MeetingMarch 22 2018 at 300 pm 55 Zina Street Orangeville ndash Sutton Room (2nd Floor)
General Government Services Committee Agenda ndash February 22 2018 - Page 4
Of
SAVE THE DATE bull WHAT A CELEBRATION OF PRIDE amp
DIVERSITY IN DUFFERIN COUNTY bull WHEN SATURDAY JUNE 23RD 2018
FROM 1PM-10PM bull WHERE ISLAND LAKE
CONSERVATION (pending Mono Council approval)
WHAT THE DAY HOLDS bull LIVE MUSIC ON THE AMPHITHEATRE bull DJ bull FAMILY FRIENDLY PRIDE CELEBRATION AND
RECOGNITION bull CULTURAL DEMONSTRATIONS THROUGHOUT THE DAY bull CARIBBEAN DANCERS bull CULTURAL VENDORS ndash ARTS MUSIC DCCRC ETC bull FOOD TRUCKS bull BEER GARDENS
OTHER NOTEWORTHY ITEMS
bull THIS EVENT WILL BE FREE TO ATTEND bull FREE SHUTTLE SERVICE FROM 3 DIFFERENT POINTS IN
ORANGEVILLE bull THIS EVENT IS DESIGNED TO BE FAMILY FRIENDLY
SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of bull Sound Equipment bull Generators bull Portable Toilet Rentals bull Permits and CVC Fees bull PoliceSecurity Costs
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
THAT Access Dufferin undertake accessibility site audits of County-owned properties
ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
4 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 4 Emergency Management Program Committee Minutes ndash January 15 2018
Minutes from the Emergency Management Program Committee meeting held on January 15 2018
Recommendation
THAT the minutes of the Emergency Management Program Committee meeting of January 15 2018 be received
5 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 5 Joint Emergency Management Program Committee Minutes ndash January 29 2018
Minutes from the Joint Emergency Management Program Committee meeting held on January 29 2018
Recommendation
THAT the minutes of the Joint Emergency Management Program Committeemeeting of January 29 2018 be received
6 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 6 Municipal Emergency Readiness Fund Request ndash Orangeville
A report from the Director of Corporate ServicesClerk dated February 22 2018 to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
General Government Services Committee Agenda ndash February 22 2018 - Page 2
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndash Orangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000for the purchase and installation of a fixed generator at their EmergencyOperations Centre upon confirmation of the completion of the project
7 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 7 Credit Card Security Policy
A report from the Director of Corporate ServicesClerk dated February 22 2018 to seek approval for the Credit Card Security Policy
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to thereport be approved
8 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 8 2018 Community Grants
A report from Headwaters Communities in Action dated February 2018 regarding the Dufferin County 2018 Community Grants
Recommendation
THAT the following amounts as recommended by Headwaters Communitiesin Action be approved for the 2018 grant allocation
Organization Amount Dufferin Parent Support Network $15000 Highland Youth for Christ $13500 Theatre Orangeville $14000 Big Brothers Big Sisters of Dufferin and District $10000 Hospice Dufferin $8000 Dufferin County Cultural Resource Circle $5500 Active Lives After School Dufferin $5000 Caledon Dufferin Victim Services $5000 Dufferin Arts Council $5000
General Government Services Committee Agenda ndash February 22 2018 - Page 3
Rotary Club of Orangeville $5000 Orangeville Blues and Jazz Festival $4000 Family Transition Place $3000 Compass Run for Food $2000 Rotary Club of Shelburne $2000 Shelburne District Agricultural Society $2000 Career Education Council $1500 Orangeville Community Band $1500 Dufferin Town and County Farm Tour $1000 Grand Valley Lions Club $1000 Shelburne and District Horticultural Society $550 Orangeville and District Horticultural Society $250 Dufferin Peel Womenrsquos Institute $200
9 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 9 Building Department ndash 2017 Year-End Reports
Year-End reports from the Building Department bull Building Permits bull Lot Approval and Compliance Letters bull Residential and Non-Residential Building Permits bull Permit Activity Report
Recommendation
THAT the 2017 year-end reports from the Building Department be received for information
10 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 10 Annual Development Charges Reporting
A report from the Treasurer dated February 22 2018 to provide a summary of Development Charges activity in 2017
Recommendation
THAT the 2017 Development Charges Report from the Treasurer datedFebruary 22 2018 be received
Next MeetingMarch 22 2018 at 300 pm 55 Zina Street Orangeville ndash Sutton Room (2nd Floor)
General Government Services Committee Agenda ndash February 22 2018 - Page 4
Of
SAVE THE DATE bull WHAT A CELEBRATION OF PRIDE amp
DIVERSITY IN DUFFERIN COUNTY bull WHEN SATURDAY JUNE 23RD 2018
FROM 1PM-10PM bull WHERE ISLAND LAKE
CONSERVATION (pending Mono Council approval)
WHAT THE DAY HOLDS bull LIVE MUSIC ON THE AMPHITHEATRE bull DJ bull FAMILY FRIENDLY PRIDE CELEBRATION AND
RECOGNITION bull CULTURAL DEMONSTRATIONS THROUGHOUT THE DAY bull CARIBBEAN DANCERS bull CULTURAL VENDORS ndash ARTS MUSIC DCCRC ETC bull FOOD TRUCKS bull BEER GARDENS
OTHER NOTEWORTHY ITEMS
bull THIS EVENT WILL BE FREE TO ATTEND bull FREE SHUTTLE SERVICE FROM 3 DIFFERENT POINTS IN
ORANGEVILLE bull THIS EVENT IS DESIGNED TO BE FAMILY FRIENDLY
SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of bull Sound Equipment bull Generators bull Portable Toilet Rentals bull Permits and CVC Fees bull PoliceSecurity Costs
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndash Orangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000for the purchase and installation of a fixed generator at their EmergencyOperations Centre upon confirmation of the completion of the project
7 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 7 Credit Card Security Policy
A report from the Director of Corporate ServicesClerk dated February 22 2018 to seek approval for the Credit Card Security Policy
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to thereport be approved
8 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 8 2018 Community Grants
A report from Headwaters Communities in Action dated February 2018 regarding the Dufferin County 2018 Community Grants
Recommendation
THAT the following amounts as recommended by Headwaters Communitiesin Action be approved for the 2018 grant allocation
Organization Amount Dufferin Parent Support Network $15000 Highland Youth for Christ $13500 Theatre Orangeville $14000 Big Brothers Big Sisters of Dufferin and District $10000 Hospice Dufferin $8000 Dufferin County Cultural Resource Circle $5500 Active Lives After School Dufferin $5000 Caledon Dufferin Victim Services $5000 Dufferin Arts Council $5000
General Government Services Committee Agenda ndash February 22 2018 - Page 3
Rotary Club of Orangeville $5000 Orangeville Blues and Jazz Festival $4000 Family Transition Place $3000 Compass Run for Food $2000 Rotary Club of Shelburne $2000 Shelburne District Agricultural Society $2000 Career Education Council $1500 Orangeville Community Band $1500 Dufferin Town and County Farm Tour $1000 Grand Valley Lions Club $1000 Shelburne and District Horticultural Society $550 Orangeville and District Horticultural Society $250 Dufferin Peel Womenrsquos Institute $200
9 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 9 Building Department ndash 2017 Year-End Reports
Year-End reports from the Building Department bull Building Permits bull Lot Approval and Compliance Letters bull Residential and Non-Residential Building Permits bull Permit Activity Report
Recommendation
THAT the 2017 year-end reports from the Building Department be received for information
10 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 10 Annual Development Charges Reporting
A report from the Treasurer dated February 22 2018 to provide a summary of Development Charges activity in 2017
Recommendation
THAT the 2017 Development Charges Report from the Treasurer datedFebruary 22 2018 be received
Next MeetingMarch 22 2018 at 300 pm 55 Zina Street Orangeville ndash Sutton Room (2nd Floor)
General Government Services Committee Agenda ndash February 22 2018 - Page 4
Of
SAVE THE DATE bull WHAT A CELEBRATION OF PRIDE amp
DIVERSITY IN DUFFERIN COUNTY bull WHEN SATURDAY JUNE 23RD 2018
FROM 1PM-10PM bull WHERE ISLAND LAKE
CONSERVATION (pending Mono Council approval)
WHAT THE DAY HOLDS bull LIVE MUSIC ON THE AMPHITHEATRE bull DJ bull FAMILY FRIENDLY PRIDE CELEBRATION AND
RECOGNITION bull CULTURAL DEMONSTRATIONS THROUGHOUT THE DAY bull CARIBBEAN DANCERS bull CULTURAL VENDORS ndash ARTS MUSIC DCCRC ETC bull FOOD TRUCKS bull BEER GARDENS
OTHER NOTEWORTHY ITEMS
bull THIS EVENT WILL BE FREE TO ATTEND bull FREE SHUTTLE SERVICE FROM 3 DIFFERENT POINTS IN
ORANGEVILLE bull THIS EVENT IS DESIGNED TO BE FAMILY FRIENDLY
SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of bull Sound Equipment bull Generators bull Portable Toilet Rentals bull Permits and CVC Fees bull PoliceSecurity Costs
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Rotary Club of Orangeville $5000 Orangeville Blues and Jazz Festival $4000 Family Transition Place $3000 Compass Run for Food $2000 Rotary Club of Shelburne $2000 Shelburne District Agricultural Society $2000 Career Education Council $1500 Orangeville Community Band $1500 Dufferin Town and County Farm Tour $1000 Grand Valley Lions Club $1000 Shelburne and District Horticultural Society $550 Orangeville and District Horticultural Society $250 Dufferin Peel Womenrsquos Institute $200
9 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 9 Building Department ndash 2017 Year-End Reports
Year-End reports from the Building Department bull Building Permits bull Lot Approval and Compliance Letters bull Residential and Non-Residential Building Permits bull Permit Activity Report
Recommendation
THAT the 2017 year-end reports from the Building Department be received for information
10 GENERAL GOVERNMENT SERVICES ndash February 22 2018 ndash ITEM 10 Annual Development Charges Reporting
A report from the Treasurer dated February 22 2018 to provide a summary of Development Charges activity in 2017
Recommendation
THAT the 2017 Development Charges Report from the Treasurer datedFebruary 22 2018 be received
Next MeetingMarch 22 2018 at 300 pm 55 Zina Street Orangeville ndash Sutton Room (2nd Floor)
General Government Services Committee Agenda ndash February 22 2018 - Page 4
Of
SAVE THE DATE bull WHAT A CELEBRATION OF PRIDE amp
DIVERSITY IN DUFFERIN COUNTY bull WHEN SATURDAY JUNE 23RD 2018
FROM 1PM-10PM bull WHERE ISLAND LAKE
CONSERVATION (pending Mono Council approval)
WHAT THE DAY HOLDS bull LIVE MUSIC ON THE AMPHITHEATRE bull DJ bull FAMILY FRIENDLY PRIDE CELEBRATION AND
RECOGNITION bull CULTURAL DEMONSTRATIONS THROUGHOUT THE DAY bull CARIBBEAN DANCERS bull CULTURAL VENDORS ndash ARTS MUSIC DCCRC ETC bull FOOD TRUCKS bull BEER GARDENS
OTHER NOTEWORTHY ITEMS
bull THIS EVENT WILL BE FREE TO ATTEND bull FREE SHUTTLE SERVICE FROM 3 DIFFERENT POINTS IN
ORANGEVILLE bull THIS EVENT IS DESIGNED TO BE FAMILY FRIENDLY
SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of bull Sound Equipment bull Generators bull Portable Toilet Rentals bull Permits and CVC Fees bull PoliceSecurity Costs
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Of
SAVE THE DATE bull WHAT A CELEBRATION OF PRIDE amp
DIVERSITY IN DUFFERIN COUNTY bull WHEN SATURDAY JUNE 23RD 2018
FROM 1PM-10PM bull WHERE ISLAND LAKE
CONSERVATION (pending Mono Council approval)
WHAT THE DAY HOLDS bull LIVE MUSIC ON THE AMPHITHEATRE bull DJ bull FAMILY FRIENDLY PRIDE CELEBRATION AND
RECOGNITION bull CULTURAL DEMONSTRATIONS THROUGHOUT THE DAY bull CARIBBEAN DANCERS bull CULTURAL VENDORS ndash ARTS MUSIC DCCRC ETC bull FOOD TRUCKS bull BEER GARDENS
OTHER NOTEWORTHY ITEMS
bull THIS EVENT WILL BE FREE TO ATTEND bull FREE SHUTTLE SERVICE FROM 3 DIFFERENT POINTS IN
ORANGEVILLE bull THIS EVENT IS DESIGNED TO BE FAMILY FRIENDLY
SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of bull Sound Equipment bull Generators bull Portable Toilet Rentals bull Permits and CVC Fees bull PoliceSecurity Costs
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
SAVE THE DATE bull WHAT A CELEBRATION OF PRIDE amp
DIVERSITY IN DUFFERIN COUNTY bull WHEN SATURDAY JUNE 23RD 2018
FROM 1PM-10PM bull WHERE ISLAND LAKE
CONSERVATION (pending Mono Council approval)
WHAT THE DAY HOLDS bull LIVE MUSIC ON THE AMPHITHEATRE bull DJ bull FAMILY FRIENDLY PRIDE CELEBRATION AND
RECOGNITION bull CULTURAL DEMONSTRATIONS THROUGHOUT THE DAY bull CARIBBEAN DANCERS bull CULTURAL VENDORS ndash ARTS MUSIC DCCRC ETC bull FOOD TRUCKS bull BEER GARDENS
OTHER NOTEWORTHY ITEMS
bull THIS EVENT WILL BE FREE TO ATTEND bull FREE SHUTTLE SERVICE FROM 3 DIFFERENT POINTS IN
ORANGEVILLE bull THIS EVENT IS DESIGNED TO BE FAMILY FRIENDLY
SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of bull Sound Equipment bull Generators bull Portable Toilet Rentals bull Permits and CVC Fees bull PoliceSecurity Costs
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
WHAT THE DAY HOLDS bull LIVE MUSIC ON THE AMPHITHEATRE bull DJ bull FAMILY FRIENDLY PRIDE CELEBRATION AND
RECOGNITION bull CULTURAL DEMONSTRATIONS THROUGHOUT THE DAY bull CARIBBEAN DANCERS bull CULTURAL VENDORS ndash ARTS MUSIC DCCRC ETC bull FOOD TRUCKS bull BEER GARDENS
OTHER NOTEWORTHY ITEMS
bull THIS EVENT WILL BE FREE TO ATTEND bull FREE SHUTTLE SERVICE FROM 3 DIFFERENT POINTS IN
ORANGEVILLE bull THIS EVENT IS DESIGNED TO BE FAMILY FRIENDLY
SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of bull Sound Equipment bull Generators bull Portable Toilet Rentals bull Permits and CVC Fees bull PoliceSecurity Costs
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
OTHER NOTEWORTHY ITEMS
bull THIS EVENT WILL BE FREE TO ATTEND bull FREE SHUTTLE SERVICE FROM 3 DIFFERENT POINTS IN
ORANGEVILLE bull THIS EVENT IS DESIGNED TO BE FAMILY FRIENDLY
SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of bull Sound Equipment bull Generators bull Portable Toilet Rentals bull Permits and CVC Fees bull PoliceSecurity Costs
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of bull Sound Equipment bull Generators bull Portable Toilet Rentals bull Permits and CVC Fees bull PoliceSecurity Costs
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
- -~ _ ~~~~ A CELEBRATION Of
itiiY IN DUFFERIN COUNTY
THANK YOU FOR YOUR SUPPORT
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
From Mark J Bates Sent Friday February 9 2018 1146 AM To Michelle Dunne Subject 55 + Senior Canada Games
Good morning Michelle
As promised here is some background concerning the 55 + Senior Canada Games If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated
I have attached my team roster list of our estimated expenses and the OSGA acceptance letter Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the 2018 55 + Senior Canada Games being held in Saint John New Brunswick this coming August 21st to the 24th
I wrote a letter of intent to the Canada Games and was accepted early January 2018 Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games Each Province and the two Territories are allowed to send two teams in each division The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario
Organizing a competitive team in the 70+ division with players from the same Town is very difficult OSGA rules allow us to pull players from other adjacent Districts We are in District 19 which covers Peel and Dufferin Ontario has 5 Regions and 33 Districts
As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games
The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name At the moment we are referring to the team as the Orangeville Mad Hatters
At present the Mad Hatter has offered me one set of sweaters our MPP has provided a Provincial Flag and pins while the Mayors office has provided some Orangeville lapel pins for the players
Any funding andor support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games
If you require any additional information please do not hesitate to contact me
Cheers Mark J Bates
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
ONTARIO SENIOR GAMES ASSOCIATION
ASSOCIATION DES JEUX DES AINE(E)S DE LONTARIO
Unit 52 - 2455 Cawthra Rd Mississauga ON
L5A 3P1 Tele 1 (905) 232-8581
Email infoosga55plusca wwwosga55plusca
January 3 2018
To Mark Bates Team Organizer
As the Director for Ontario I am pleased to announce that the Orangeville Mad Hatters have been accepted to represent Ontario in Saint John NB on August 21-24 2018 at the Canada 55+ Games
Your hockey team will be participating in the men s 70+ division against teams from across Canada and the two Territories
The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA) The Canada 55+ Games does not receive any funding from any Government Agencies The participants are responsible for all expenses and registration fees for the events
All necessary registration and health documents will be sent out under separate mailing
Congratulations on your team s acceptance to promote Orangeville while representing Ontario at these games
Should you require more details please do not hesitate to contact me
Regards
Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton On LOE lRO 705-437-9998 or 416-846-9998
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
ORANGEVILLE MAD HATTERS HOCKEY TEAM
55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 215TTO 24TH 2018
TEAM ORGANIZER MARK BATES
COACH DOUG GAGE
MANAGER ALLAN LUIKER
PLAYERS 9 FORWARDS 5 DEFENCE 1 GOALIE
TEAM COSTS
Team Entry Fee $15000 payable to Canada Games
Player Fees $16375 x 17 = $278375 payable to Ontario Senior Games
Hotel $ 87900 x 17 = $1494300 payable to Hilton Hotel Saint John
Practice Tournament $ 85000 payable to Guelph Players Edge
Pre game practices 4 $ 15 x S x 4 = $30000
Team Sweaters 1 white 1 Red 2 x 1000bull = $200000
Estimated cost not including meals and transportation is $2102675
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
ACCESS DUFFERIN COMMITTEE MINUTES
Monday February 12 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
The Committee met at 105 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Peggy Bond Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis
Members Absent Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice)
Staff Present Steve Murphy Accessibility Coordinator Rebecca Whelan Information Management Coordinator
Peggy Bond called the meeting to order at 105 pm
Declarations of Pecuniary Interest by Members ndash None
1 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 1 Review of Minutes ndash November 13 2017 Meeting
The Committee reviewed the minutes from the November 13 2017 meeting
Moved by Trevor Lewis seconded by Kat Anderson
THAT the minutes from the November 13 2017 meeting be received for information
-Carried-
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 1
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
2 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 2 Presentation ndash Colbeck Hall Playspace
Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley The Committee discussed ways in which the Playspace including parking ground cover pathways and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act
3 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 3 Site Plan Review ndash 54 Lawrence Avenue
Steve Piercey Facilities Manager was in attendance to review the site plans with the Committee Seven of the 24 units are barrier free This includes an accessible parking space in front of the unit The Committee discussed the accessibility features in the units the layout of the parking lot and the location of the nearest bus stop
4 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 4 Accessibility Audits
The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits It is within the Committeersquos mandate to complete accessibility audits of County-owned facilities One of the priorities would be 54 Lawrence Avenue as it is a new build The Committee also discussed refreshing the checklist used during previous audits
Moved by Karla Foote seconded by Kat Anderson
THAT Access Dufferin undertake accessibility site audits of County-owned properties
-Carried-
5 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 5 Public Education Initiative
The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show April 6 - 8 2018 The event would be a good way for Access Dufferin to promote accessibility standards within the community A volunteer sign-up sheet will be distribute to the Committee by email
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 2
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
6 ACCESS DUFFERIN ndash February 12 2018 ndash ITEM 6 Inside Policies Newsletter
The Committee discussed the latest addition of Inside Policies newsletter The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward
Moved by Trevor Lewis seconded by Kat Anderson
THAT the agendas for Access Dufferin meetings going forward include a continuing education piece
-Carried-
OTHER BUSINESS
Steve Murphy informed the Committee that he will be working with the Countyrsquos Economic Development Officer to organizing an accessibility workshop for local businesses The workshop would address how to make the business accessible for customers as well as accessible employment standards The Committee discussed possible speakers for the session
ADJOURNMENT
The meeting adjourned at 219 pm
NEXT MEETING
March 19 2018 at 100 pm 55 Zina Street Orangeville ndash Sutton Room
Respectfully submitted
Peggy Bond Chair Access Dufferin
Access Dufferin Committee Minutes ndash February 12 2018 ndash Page 3
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes ndash January 15 2018 200 pmSutton Room 55 Zina Street Orangeville Ontario
Present Steve Murphy Emergency Management and Communications Sonya Pritchard Chief Administrative Officer Pam Hillock Director of Corporate Services Cheri French Human Resources Manager Keith Palmer Director of Community Services Steve Hett Manager of IT and GIS (CEMC Alternate) Steve Peircy Facilities Manager (CEMC Alternate) Kurtis Krepps Ontario Works Manager (CEMC Alternate) Kevin Niklasch Network Analyst Alan Selby Treasurer Scott Burns Director of Public Works
Steve Murphy called the meeting to order at 200 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15 2018 ndash ITEM 1 EMPC Terms of Reference
Steve Murphy reviewed the Terms of Reference as approved by Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 2 2018 Emergency Management Program
Review of the 2018 Emergency Management Program Plan Steve circulated an ldquoAt a Glancerdquo document outlining the proposed activities planned for 2018 See figure below
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Figure 1 2018 Emergency Management Program At-A-Glance
The annual emergency exercise will take place in the spring due to the fall municipal election
Steve reported that the Province is hosting ldquofirst-Friday workshopsrdquo both on line and in person held on the first Friday of every month Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September lsquoFirst Fridayrsquo meeting
A review of the Community Risk Profile was recommended Discussion took place about the phycho-social impacts on individuals
Discussion took place about the exercise It was suggested that the exercise could be a half day following a half day of training to be held in the spring
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 2
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 3 Emergency Management Program Review
Discussion took place regarding the following
bull Hazard Identification and Risk Assessment and the Community Risk Profile bull Critical Infrastructure List ndash what information do we need to collect ndash Steve to check with the Province
bull Emergency Response Plan ndash Steve to update and circulate draft bull Annual training ndash Spring 2018 bull Annual exercise ndash Spring 2018 bull EM Program By-Law will require revision when plan is revised
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
Steve gave an overview of the final report on Ontariorsquos existing EM program and some of the changes that will be implemented in the future
5 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 15th 2018 ndash ITEM 6 Next Meeting Date
To be determined
Adjournment
The meeting adjourned at 330 pm
Minutes ndash Emergency Management Program Committee ndash January 15 2018 ndash Page 3
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Joint Emergency Management Program Committee MinutesJanuary 29 2018 130 pm
The Committee met at 130 pm in the Sutton Room 55 Zina Street Orangeville
Members Present Karen Canivetndash Townships of Amaranth and East Garafraxa Glenn Sterrett ndash Town of Grand Valley
Mark Early ndash Town of Mono Terry Horner ndash Township of Mulmur Ed Brennan ndash Town of Orangeville Brad Lemaich ndash Town of Shelburne
Carol Sweeney ndash Town of Shelburne (via conference call) Michelle Dunne Deputy Clerk
Steve Murphy Emergency Management and Communications
Steve Murphy called the meeting to order at 130 pm
1 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 1 Emergency Management Program Committee Appointment
Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official The EMPC will advise council on emergency management planning matters and meet at least once a year Mr Murphy offered to assist any municipality with a report to Council
2 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 2 2018 Emergency Management Program
Steve Murphy provided an overview of the 2018 Emergency Management Program a program on how to deliver emergency management throughout the year
First Quarter (January ndash March) bull Critical Infrastructure Hazard Identification amp Risk Assessment
JOINT Emergency Management Program Committee ndash January 29 2018
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
bull Emergency Respond Plan Revision bull Public education sessions workshops on floodingpreparedness
Second Quarter (April ndash June) bull Annual Emergency Management training and exercise bull Public education ndash Dufferin Alerts
Third Quarter (July ndash September) bull Provincial Emergency Operations Centre visit
Fourth Quarter (October ndash December) bull Senior and elected officials workshop bull Compliance report submission bull Public education ndash winter power outages
3 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 3 Emergency Management Program Review
Steve Murphy discussed what will be reviewed within the Emergency Management Program
bull Hazard Identification and Risk Assessment ndash time to review as it has not been revised in a couple of years
bull Critical Infrastructure List ndash each municipality will need to see if their list is still current
bull Emergency Response Plan ndash will revise and remove anything that is repetitive and make more check list based
bull Annual trainingexercise ndash looking to contract this out this year and have someone else design it
bull Municipal Emergency Control Group (Annex 4) ndash need to review and simplify and have council approve the control group
bull Emergency Operations Centres ndash County has facilities in Shelburne and Orangeville that can be used as a back up There is also a possibility of having a mobile unit to help assist municipality
bull Emergency Information Officer ndash designated in Annex 4 bull Public education ndash no minimum number of guidelines bull EM Program By-Law
4 EMERGENCY MANAGEMENT PROGRAM COMMITTEE ndash January 29 2018 ndash ITEM 4 Lansdowne Technologies Report on Ontariorsquos EM Programs
The Committee discussed the final report on Ontariorsquos existing Emergency Management program and some of the changes that will be implemented in the future The Fire Marshall released an Emergency Management Action Plan that
JOINT Emergency Management Program Committee ndash January 29 2018
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
involves a number of changes to improve public safety One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software
OTHER BUSINESS
The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality
5 UADJOURNMENT
There being no further business the meeting adjourned at 230 pm
Next Meeting TBA
JOINT Emergency Management Program Committee ndash January 29 2018
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
______________________________________________________________________
REPORT TO COMMITTEE
To Chair McGhee and Members of the General Government Services Committee
From Pam Hillock Director of Corporate ServicesClerk
Date February 22 2018
Subject Municipal Emergency Readiness Fund Request ndash Orangeville
In Support of Strategic Plan Priorities and Objectives Good Governance 31 Promote ruralurban cohesiveness Service Excellence 311 Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources 42 Improve seniors and social services
Purpose The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre
Background and Discussion
The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness In accordance with the guidelines of the fund local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention mitigation or preparedness The funds are not available for emergency recovery events The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin Countyrsquos Emergency Management Coordinator in collaboration with member municipality emergency leads
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Municipal Emergency Readiness Fund Request ndash Orangeville Page 2
The fund allows for member municipalities to receive from the reserve 50 of an approved project cost up to a maximum of $10000 Prior to any request for assistance being approved an application for assistance must have been received by the County Clerk and approved by County Council
Projects seeking assistance must meet the following criteria in order for their request to be considered
bull Request for funding must be accompanied by an approved application for assistance bull Projects must align with the County-wide emergency management program and which will enhance the resilience of the community
bull Work on the project must not have started or been completed without an approved application
bull Projects must have an agreed identifiable beginning and end date bull Projects must be completed and accompanied by invoices bull Request must be within the project year bull All costs being claimed must be documented including all invoice and proof of payment
Eligible Projectsbull Emergency Operations Centre - Includes constructionrenovation mapping communications furnishings displays screens etc
bull Generators - A fixed generator used to power an EOC Back-up EOC shelter or municipally owned critical infrastructure
bull Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone email SMS or other electronic means
bull Specialized Training - Includes training that is directly related to Emergency Management but is not available locally
bull Telecommunications - Includes radios telephones and satellite communications equipment
ApplicantThe Corporation of the Town of Orangeville has not previously accessed this fund After review of the application by the County Clerk and the Emergency Management Coordinator staff conclude that the project meets the criteria set out in the guidelines
Requested Amount bull $10000
Requested Item and RationaleThe Town is proposing a 60 KW 3 Phase diesel generator be installed During a power outage the Townrsquos emergency operations centre is unable to function as it does not currently have a backup generator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Municipal Emergency Readiness Fund Request ndash Orangeville Page 3
Eligible Funding Amount Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10000 which is the maximum allowable
Financial Legal and IT ImplicationsThe amount of $10000 is available in the Municipal Emergency Readiness Fund
Strategic Direction and County of Dufferin Principles
The request to the Municipal Emergency Readiness Fund supports the promotion of ruralurban cohesiveness service excellence collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services
The actions outlined in this report adhere to the County of Dufferin Principles
1 We Manage Change ndash by assisting municipal partners in improving their services relating to emergency response
2 We Deliver Quality Service ndash By collaborating with the local municipalities and offering assistance where possible
3 We Communicate ndash by sharing information about County funding opportunities 4 We Make Good Decisions ndash by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22nd 2018 with respect to Municipal Emergency Readiness Fund Request ndashOrangeville be received
AND THAT the request by the Town of Orangeville for funding under theMunicipal Emergency Readiness Fund be approved in the amount of $10000 forthe purchase and installation of a fixed generator at their Emergency OperationsCentre upon confirmation of the completion of the project
Respectfully submitted Pam Hillock ClerkDirector of Corporate Services
Report prepared by Steve Murphy CEMCCommunications Coordinator
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services
From Pam Hillock Director of Corporate ServicesClerk
Meeting Date February 22 2018
Subject Credit Card Security Policy
In Support of Strategic Plan Priorities and ObjectivesGood Governance 33 Improve policies practices and procedure
Purpose
The purpose of this report is seek approval for the Credit Card Security Policy
Background amp Discussion
The County of Dufferin is required to create a credit card security in order to accept credit card payments The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) Employees who interact with credit cardholder data will be required to review and sign off on this policy
Approved card transaction are things such as ldquocard presentrdquo transaction with the card holder present Dedicated terminals are available for this purpose and located at 55 Zina Street Orangeville and at the Museum location in Mulmur
The other method of payment that is approved under this policy is through an on-line payment through a third-party provider
All other other methods ie via email telephone are prohibited under the policy It is proposed that all staff receiving payments in person are trained in detail on this policy There will be handful of staff that will be permitted to accept payments In the future on-line payment will be encouraged to the departments to take advantage of The policy was reviewed by the Senior Management Staff at its meeting on February 13
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Credit Card Security Policy Page 2 of 2
Financial Staffing Legal or IT Considerations
There is no financial staffing legal or IT considerations resulting from this report
Strategic Direction and County of Dufferin Principles
Creating a credit card security policy adheres to the Strategic Direction Good Governance 33 Improve policies practices and procedures
It adheres to the County of Dufferin Principles 1 We Manage Change ndash by researching legislation best practices and procedures 2 We Deliver Quality Service ndash by removing or reducing barriers 3 We Communicate ndash by reporting to Committee Council and the public in a transparent manner
4 We Make Good Decisions ndash by keeping our policies current and in compliance with legislation
Recommendation
THAT the report of the Director of Corporate ServicesClerk dated February 22 2018 with respect to Credit Card Security Policy be received
AND THAT the Credit Card Security Policy attached as Schedule A to the reportbe approved
Respectfully Submitted
Pam Hillock Director of Corporate ServicesClerk
Policy Prepared by Steve Hett Manager of IT and GIS
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
POLICY amp PROCEDURE MANUAL
SECTION INFORMATION TECHNOLOGY POLICY NUMBER
6-9
SUB-SECTION Information Security EFFECTIVE DATE
February 2018
SUBJECT Credit Card Security Policy
AUTHORITY Senior Management Team
PURPOSE
The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments
Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County
The following policy and guidelines outline how cardholder data must be protected
Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS) To comply with PCI-DSS all employees who interact with credit cardholder data are required to review and sign off on this policy
SCOPE
This policy applies to all staff volunteers students and councillors in all departments within Dufferin County
This policy applies to all methods of interacting with cardholder data
Page 1 of 6
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
This policy does not apply to corporate credit cards used for making payments
DEFINITIONS
CDE - Acronym for ldquocardholder data environmentrdquo The people processes and technology that store process or transmit cardholder data or sensitive authentication data
CHD ndash CHD stands for cardholder data Cardholder data consists of the full PAN Cardholder data may also appear in the form of the full PAN plus any of the following cardholder name expiration date andor service code
PAN - Acronym for ldquoprimary account numberrdquo and also referred to as ldquoaccount numberrdquo Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account
PCI DSS ndash PCI DSS refers to the Payment Card Industry Data Security Standards PCI DSS is a set of industry tools to ensure the safe handling of cardholder data
SAQ - Acronym for ldquoSelf-Assessment Questionnairerdquo Reporting tool used to document self-assessment results from an entityrsquos PCI DSS assessment
IMPLEMENTATION PROCEDURE
Procedures for Access to Customer Credit Card Data
Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions
Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions
This policy must be read and signed by all authorized employees who process or facilitate credit card transactions
Page 2 of 6
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Approved Methods of Payment
Approved Card Present Transactions
Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present
Authorized Dufferin County point of sale devices include - Pinpad at 55 Zina St - Pinpad at Dufferin County Museum and Archives
Pinpads should be inspected daily for signs of tampering by an authorized employee The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad
Credit card transactions can be made at the counter computer at 55 Zina St This computer belongs to the CDE Terminal transactions can be keyed into the payment providerrsquos website and processed at this computer CHD should be direct keyed into the terminal with no written notes of CHD
Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives This pinpad is an analogue pinpad
CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division
Approved Card Not Present Transactions
The only approved method of card not present transactions are online payments Dufferin County offers an online payment system on the Dufferin County website (wwwdufferincountycapurchase) All requests to accept payment for additional items online must be submitted to the Information Technology division
Prohibited Methods of Payment
Receipt of Credit Card Information in Email
Page 3 of 6
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
The receipt of CHD through email is prohibited Under no circumstances will CHD received in email (either directly within or within attachments) be processed
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original email must be permanently deleted
Receipt of Credit Card Information through Telephone
The receipt of CHD through telephone is prohibited Under no circumstances will CHD be received by telephone The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
Receipt of Credit Card Information through Fax
The receipt of CHD through fax is prohibited Under no circumstances will CHD be received by fax The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal
The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment The CHD should be removed from the reply and all copies of the original fax must be permanently deleted
Storage of Cardholder Data
Physical Storage of Cardholder Data
Under no circumstances will CHD be stored on paper at any location in Dufferin County If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate
Page 4 of 6
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Electronic Storage of Cardholder Data
Under no circumstances will CHD be stored electronically at any location in Dufferin County
Annual PCI DSS Compliance
PCI DSS requires annual compliance PCI DSS requires 100 compliance A Self-Assessment Questionnaire (SAQ) must be submitted for each payment method An attestation of compliance must be submitted to the payment provider annually to remain compliant The Information Technology division will be responsible for the submission of the SAQs and attestations
Payment Method Updates
All changes to credit card payment methods must be approved by the Information Technology division An SAQ will be required for each change to credit card payment methods The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method
Incident Response and Escalation Procedures
All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate The point of sale device should be isolated immediately and removed from service
The Information Technology division will gather review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan
Failure to Comply
Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County Allegations of misconduct will be adjudicated according to established procedures
Page 5 of 6
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Sanctions for breach of this policy may include but are not limited to one or more of the following
1 Disciplinary action according to applicable Dufferin County policies 2 Termination of employment andor 3 Legal action according to applicable laws and contractual agreements
REFERENCE
PCI DSS ndash The Payment Card Industry Security Standard -httpswwwpcisecuritystandardsorgpci_security
Privacy Protection Policy - 2-3-13 Privacy Protection Policy
ATTACHMENTS 1 Credit Card Security Incident Response Plan 2 Credit Card Security Training Manual
Page 6 of 6
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
___________________________________________
___________________________________________ __________________________
Credit Card Security Policy Signoff
I have read and understand the Credit Card Security Policy I understand if I violate the rules explained herein I may face legal or disciplinary action according to applicable laws or Dufferin County policy
Employee Name (print)
Employee Signature Date
Page 7 of 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Table of Contents
I Executive Summary A Introduction of the opportunity 2
B Process that was undertaken 2 C Assessment Team BIOrsquos 4
II Scoring A Project details
1 Dufferin Parent Support Network 5
2 Highland Youth for Christ 6
3 Theatre Orangeville 7
4 Big Brothers Big Sisters of Dufferin and District 8
5 Hospice Dufferin 9
6 Dufferin County Cultural Resource Circle 10
7 Active Lives After School Dufferin 11
8 Caledon Dufferin Victim Services 12
9 Dufferin Arts Council 13
10 Rotary Club of Orangeville 14
11 Orangeville Blues and Jazz Festival 15
12 Family Transition Place 16
13 Compass Run for Food 17
14 Rotary Club of Shelburne 18
15 Shelburne District Agricultural Society 19
16 Career Education Council 20
17 Orangeville Community Band 21
18 Dufferin Town and County Farm Tour 22
19 Grand Valley Lions Club 23
20 Shelburne and District Horticultural Society 24
21 Orangeville and District Horticultural Society 25
22 Dufferin Peel Womenrsquos Institute 26
B Project Summary Table 27
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 1
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
I Executive Summary A Introduction of the opportunity
In the fall of 2017 Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community HCIArsquos proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities As well with the formation and growth of a new Dufferin Community Foundation the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada The presentation to GGSC concluded with a request for funding to support this important work a request which was granted
B Process that was undertaken 1 Team Selection A team of HCIA Leadership Council (Board) members formed half of the
assessment team and 3 citizens were invited to participate and form the other half Citizens were invited on the basis of having had experience in community issues (volunteering municipal councils managing community events) andor experience in assessing grant applications In cases where there was any possibility of conflict the committee member declined to assess that application
2 Governance A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency
3 Grant process refinement The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County The intake process was already in place which meant that we were not able to impact who applied and what their expectations were Note The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin Stage one would therefore consist of augmenting the assessment of applications already received
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 2
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
Step 1 The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities and to provide feedback on future updates to the application forms
Step 2 Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available requests drafted with current guidelines) See grant Scoring below The assessment process provided members the opportunity to provide feedback on future updates to the intake process
Step 3 Feedback to be amalgamated in support of a work plan that will map a process of business requirementsinformation gathering resulting in a proposal for the next application design process and assessment
See attached DC Application Process Work Plan Feb 2018
Step 4 Implementation of an annual review and update towards a handover to the Dufferin Community Foundation Refer also to DC Application Process Work Plan Feb 2018
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 3
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Assessment Team BIOrsquos
Adrian Bita Adrian is an Accounting and Finance Professional (CPA CGA CFE) and the Accounting Manager with RJ Burnside amp Associates in Orangeville Adrian is the President of the Rotary Club of Orangeville Highlands and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN) a provincial appointment by Lieutenant Governor in Council Adrian was also past Treasurer of Orangeville Blues amp Jazz Festival and a member of the Board of Directors of Community Living Dufferin
Pat Kalapaca Pat is a resident of Grand Valley since 1968 She was an elementary school teacher past Councillor for the Town of Grand Valley past warden for County of Dufferin and President of the Grand Valley Agricultural Society director president (2009-18)
Diana Morris ndash Diana is a member of the HCIA Leadership Council (Board) She is the current manager of the Dufferin Board of Trade
Debbi Goss Debbi is a resident of Mono and has extensive experience partnering with not for profit groups corporations and government managing small and large grants from concept to completion She was Executive Director of the Orangeville Blues and Jazz Festival (2012-2014) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo Wellington Dufferin)
Ken Topping ndash Ken is a member of the HCIA Leadership Council (Board) He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council As a past Upper Grand District School Board principal in Dufferin he has extensive experience with many demographics in the community
Trish Keachie ndash Trish is a member of the HCIA Leadership Council (Board) She is past Executive Director of Dufferin Child and Family Services and currently works with a team of citizens to support a Syrian refugee family (not in photo)
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 4
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
II Scoring A Project Details 1 Dufferin Parent Support Network
DPSNrsquos mission is to ldquoencourage educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connectionsrdquo By supporting parents children and their families will be all that they can be Children and youth will develop emotional and physical well-being They will be nurtured to believe in themselves will be better able to handle lifersquos challenges and will make healthy choices
Project Description Funds will be used toward the costs of running DPSNrsquos parenting workshops and evening educational sessions These costs include facilitator costs facility costs and promotion of events
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 3 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $15000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 5
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
2 Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental social physical amp spiritual) Their programs are for youth ages 10-19
Project Description The funds will be divided equally between their four Dufferin County programs The Door Youth Centre ndash Orangeville The Door Youth Centre ndash Grand Valley The Door Youth Centre ndash Shelburne amp The door StreetLevel Orangeville
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (ages 10-19) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $15000
Grant recommendation $13500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 6
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
3 Theatre Orangeville Theatre Orangevilles artistic vision guides every aspect of our company to enrich the community with a high quality professional theatre experience that showcases the development of new Canadian works to provide youth with unique opportunities to transform their lives through the performing arts to provide vibrant engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County
Project Description Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement Funds will be used to support 1) the expansion of our newly-piloted Theatre for Young Audiences (TYA) touring company developing and performing age-appropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA and 2) Theatre Orangeville Academy Youth programs developing programs that help youth develop communication skills build self-confidence learn how to express themselves in new ways and to feel part of a vibrant community
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $15000
Grant recommendation $14000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 7
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
4 Big Brothers Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives Our vision is that every child in Dufferin County who needs a mentor has a mentor
Project Description The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $10000
Grant recommendation $10000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 8
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
5 Hospice Dufferin Our mission is empowering people with life-limiting illness their caregivers and the bereaved to live fully in the face of challenge Our purpose and objective is to support individuals and their families living with life-threatening illness
Project Description $5800 will be used to support volunteer training in specified areas including support fundraising and training $2200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 10 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $8000
Grant recommendation $8000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 9
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
6 Dufferin County Cultural Resource Circle DCCRCrsquos mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation Metis and Inuit peoples Our objective is to advance foster encourage and promote the traditions culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events
Project Description The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 30 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 7
Amount Requested $7000
Grant recommendation $5500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 10
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
7 Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled As well these adults have completed their high school transition with the province of Ontario or have reached the age of 20 The program supports the physical mental and emotional well-being of the participants
Project Description The funds will be used for their Recreational Life Enrichment Programming Generally ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities The funding will cover the cost of four programs 1) $1200 for Mindfulness Through Music in cooperation with Kala Yoga Inc 2)$1260 for Creative Movement in cooperation with Busy Lizzy Enterprises 3) $1800 for Accessible Martial Arts in cooperation with Johanis Karate School 4) $840 for Zumba in cooperation with Erin Gilbart Fitness
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes (Needs amp age requirement) bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 11
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
8 Caledon Dufferin Victim Services CaledonDufferin Victim Services supports victims of crime abuse amp tragedy enabling a continuum of recovery We do this through rapid response referral and community partnerships
Project Description $2000 for Website-mobile upgradeadvertising $1500 for Outreach media and print ads (Orangeville Banner amp Shelburne Free Press) $1500 for Crisis responder workshoptraining (speaker facility amp materials)
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Undetermined bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 12
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
9 Dufferin Arts Council Inspire Educate Support ndash these words are the foundation of our strategic plan DAC is a charitable organization dedicated to inspiring the general publicrsquos interest in arts educating in the arts and supporting artistic endeavors throughout the county We want to ensure that arts and culture play a significant role in the life of our community
Project Description To support the Celebrate the Arts Festival September 28-30 in Orangeville Different events will highlight local artists in the fields of visual literary and performing arts in various venues throughout the town Our performers will be paid for their time to acknowledge their talents and training We know that events like this build a sense of community and enhance the quality of life for everyone
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 13
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
10 Rotary Club of Orangeville The mission of Rotary is to provide service to others promote integrity and advance world understanding goodwill and peace through its fellowship of business professional and community leaders The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club vocational community and international service
Project Description Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest specifically to offset security costs and rental costs for fencing tables and chairs
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 7 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $5000
Grant recommendation $5000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 14
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
11 Orangeville Blues and Jazz Festival
The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events The vision and purpose of the Festival is to
bull Promote educate and celebrate the art of blues and jazz music bull Organize a free community festival accessible to all that enhances the quality of life bull Create opportunity and increase exposure for local emerging and established blues and jazz artists bull Provide economic benefits to the local and regional stakeholder community bull Ensure a financially self-sustaining not-for-profit organization bull Be responsible to our community through proper financial accountability bull Partner with other community based organizations in carrying out our mandate
Our vision is very community focused with a strong emphasis local economic development local musicians local partnerships and volunteerism
Project Description The funds will be used to pay local musicians and supporting costs such as staging and sound In 2017 we hired 248 local musicians or 71 of the total performers at the Festival The local musicians included students from ODSS Robert F Hall and Humber College as well as the Orangeville Community Band The focus of our local musicianrsquos activities is on youth and local choirs The Festival provides young artists with an important stage to perform and show their diverse talents For most of the young artists this will be the largest event that they have ever performed at For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 35 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 2 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 10 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $4000
Grant recommendation $4000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 15
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
12 Family Transition Place FTP primarily provides services to women and children who have experienced abuse We know that abuse has wide ranging impact on peoplesrsquo lives in the community and society in general so we aspire to be A community free of abuse where all women children and men are treated with respect and equality and live in healthy relationships within their families
Project Description Funds will be used for marketing this popular event (International Womenrsquos Day Luncheon) that unites the community of Dufferin
Note Included in the funding is a table at the International Womenrsquos Day Luncheon and a sponsorship package as ldquosignature sponsorrdquo We do not recommend that these items be accepted by Dufferin County in return for funding
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 37 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $3000
Grant recommendation $3000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 16
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
13 Compass Run for Food We organize a professional-quality running event that brings together families kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs Our goal in 2018 is to give away over $40000 bringing our five-year total gifts to over $120000
Project Description We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food
Community Benefit Category Human Services
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 17
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
14 Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally andhellip
Project Description Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 18
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
15 Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays competitions and events
Project Description The funding will be used for activities primarily directed at youth including prizes for junior fair entries spelling bee enhancing agricultural education day on the Wed prior to the fair Ambassador program and Agri-cation Centre
As we look to return to our roots we are offering many rural experiences including a horseshoe tournament square dancing hook and ring toss agri-cation centre nail pounding husband and rooster calling etc The senior population will be consulted and involved
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $2000
Grant recommendation $2000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 19
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
16 Career Education Council We connect and partner with business and education to help students explore careers gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future We are dedicated to providing youth with meaningful opportunities for experiential learning career exploration and skill development
Project Description The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and 1200+ grade 8 students from across the region
Note This can be used for Dufferin County to be a sponsor and have recognitionspace at the event We do not recommend accepting sponsorship for this granting process
Community Benefit Category Youth Engagement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC No bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 20
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
17 Orangeville Community Band The mission and purpose of OCB is to education and increase the publicrsquos understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances To advance the arts by educating and training individuals in concert band performance
Project Description Purchase and copying of music charts for the bandrsquos library
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 34 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1500
Grant recommendation $1500
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 21
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
18 Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area We hope to educate the public about farming and food production highlighting the wide variety of foods and other agricultural goods that originate within the county
Project Description The funds will be used to promote the Dufferin Farm Tour The annual tour has a website and is also connected to the Dufferin Tourism website As well we advertise in various print media publications such as the Headwaters Tourism Guide In The Hills Magazine local papers for Dufferin County and the surrounding area and road signs posted prior to the event We also distribute printed cards to various outlets around Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 9 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 22
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
19 Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community We try to make our community a better place to live and support many groups either financially physically or with guidance
Project Description The funds will be used to advertise our 23rd annual Duck Race and Duck Day on May 26 2018 Our Duck Day continues to grow as we add more groups and activities to our day We continue to advertise our Duck Day and events through social media newspapers (in and outside of Dufferin County) home shows (2 being outside Dufferin County) radio stations and Rogers Cable Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 36 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 5 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 9 o Who takes part in your activitiesservices (Max 10 points) 9
Amount Requested $1000
Grant recommendation $1000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 23
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
20 Shelburne and District Horticultural Society We promote conservation and protection of the environment encouraging planting of trees and flowers arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members
Project Description The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees We also participate in the Shelburne Fall Fair with a large display of plants and flowers We also planted half a dozen trees in Hornings Mills Community Park
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $600
Grant recommendation $550
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 24
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
21 Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment
Project Description The funds will go toward speakers for their monthly meetings
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 32 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 4 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $250
Grant recommendation $250
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 25
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
22 Dufferin Peel Womenrsquos Institute The Federal Womenrsquos Institute of Ontario is a non-profit charitable organization with affiliations around the world working with and for women across Ontario Through the network of Branches we offer educational programming and community support advocate for social environmental and economic change and work towards the personal growth of all women for Home and Country
Project Description The funds will be used to assist in hosting the 5th annual Womenrsquos Day to be held November 3 2018 at Monora Park Pavilion This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Womenrsquos Institute of Ontario) Assist in the rental of facilities for board meetings Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour
Community Benefit Category Cultural Enhancement
Eligibility Requirement
bull Benefits DC amp Supports Mandate Yes bull Min of 75 membership reside in DC Yes bull Available to all of DC Yes bull Funding Strategy Provided Yes bull NOT a Municipality Yes
Average Scores Received
bull Overall (Max 40 points) 33 o How will the funds be used (Max 10 points) 8 o Details of fund-raising activities (Max 5 points) 4 o Outline the mission purpose and objectives (Max 5 points) 5 o How does Dufferin benefit from your activities (Max 10 points) 8 o Who takes part in your activitiesservices (Max 10 points) 8
Amount Requested $200
Grant recommendation $200
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 26
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018
C Project Summary Table
Scoring
Applicant $ Requested for 2018
Community Benefit Category
Question 1 (Max 10 points)
How will the funds be
used
Question 3 (Max 5 points)
Details of fund-raising
activities
Question 4 (Max 5 points)
Outline the mission
purpose and objectivies
Question 5 (Max 10 points)
How does Dufferin benefit
from your acitivies
Question 6 (Max 10 points)
Who takes part in your activities
services
Total Score (Max 40 points)
Final Amount Awarded
Dufferin Parent Support Network $ 15000 Human Services 9 3 4 8 8 32 $ 15000 Highland Youth for Christ $ 15000 Youth Engagement 8 5 5 8 8 34 $ 13500
Theatre Orangeville $ 15000 Youth Engagement 9 5 5 9 9 36 $ 14000
Big Brothers Big Sisters of Dufferin and District $ 10000 Youth Engagement 9 5 5 9 8 35 $ 10000 Hospice Dufferin $ 8000 Human Services 10 5 5 9 8 37 $ 8000
Dufferin County Cultural Resource Circle $ 7000 Cultural Enhancement 7 4 4 8 7 31 $ 5500
Active Lives After School Dufferin $ 5000 Human Services 9 4 5 8 8 34 $ 5000
Caledon Dufferin Victim Services $ 5000 Human Services 9 2 5 9 8 33 $ 5000
Dufferin Arts Council $ 5000 Cultural Enhancement 9 4 5 9 9 36 $ 5000
Rotary Club of Orangeville $ 5000 Cultural Enhancement 7 5 5 9 9 35 $ 5000
Orangeville Blues and Jazz Festival $ 4000 Cultural Enhancement 9 2 5 10 9 35 $ 4000
Family Transition Place $ 3000 Human Services 9 5 5 9 9 36 $ 3000 Compass Run for Food $ 2000 Human Services 8 4 4 9 9 33 $ 2000
Rotary Club of Shelburne $ 2000 Cultural Enhancement 8 4 5 8 8 32 $ 2000
Shelburne District Agricultural Society $ 2000 Cultural Enhancement 9 4 5 9 9 35 $ 2000
Career Education Council $ 1500 Youth Engagement 9 4 5 8 8 33 $ 1500
Orangeville Community Band $ 1500 Cultural Enhancement 8 4 5 8 9 34 $ 1500
Dufferin Town and County Farm Tour $ 1000 Cultural Enhancement 9 4 5 9 9 35 1000 $
Grand Valley Lions Club $ 1000 Cultural Enhancement 8 5 5 9 9 36 $ 1000
Shelburne and District Horticultural Society $ 600 Cultural Enhancement 8 4 4 8 8 32 $ 550
Orangeville and District Horticultural Society $ 250 Cultural Enhancement 8 4 4 8 8 32 $ 250
Dufferin Peel Womenrsquos Institute $ 200 Cultural Enhancement 8 4 5 8 8 32 $ 200
Total $109050 $105000
Headwaters Communities in Action 246372 Hockley Road Mono Ontario L9W 6K4
HeadwatersCommunitiesorg 27
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
Workplan for Dufferin County Grant Assessment Process Date Task Status Comments
Phase 1 Assessment of Applications with current intake process
Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members
Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete
Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation
Complete
Jan-23 Update TOR Scoring Assessment Form Scoring Amalgamation Spreadsheet based on discussion at Orientation meeting
Complete
Feb-07 Debrief Meeting for issues exceptions etc and finalize Scoring Amalgamation Spreadsheet (TBD)
Complete Feb 7 Dufferin Board of Trade 400 pm
Feb-05 Reviewers to send in spreadsheet results Complete Feb-09 Amalgamation of submission by Feb 9 Complete
Feb-14 Send grant results Executive Summary and 2018 Work Plan to County before Feb 20
Phase 2 Development of new intake process and guidelines 2018
May Discussion with Dufferin County CEO to confirm goals priorities accountabilities annual review process
tbd Support forming business requirements
June Determination of sources inputs for business requirements gathering tbd Consider sources of information Recommendations from February 2018 assessment exercise Community Foundations other municipalities Well-being report DC Strategic Plan
July Submit draft intake process proposal to County tbd Possible updates Grant categories Application Form Community engagement process Communications process assessment process
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
County of Dufferin - Building Department
Report for the Year January 1 to December 31 2017
BUILDING PERMITS
Residential Commercial Industrial Agricultural Institutional Outbuildings
Pools Septics of
Permits Estimated Value Permit Fees A B A B A B A B A B A B
Amaranth 23
(4)
20 0 0 0 0 6
(2)
1 1 0 16 2 2 29 106 $13730500 $11400221
East Garafraxa 6
(3)
15
(1)
0 1 0 0 5
(1)
1 0 0 10
(3)
0 0 11 57 $13655500 $9094820
Grand Valley 83
(1)
13
(1)
1 7 0 0 9
(2)
3 1 1 3 1 1 6 133 $22965000 $20316986
Melancthon 12
(5)
16 0 2 0 0 8 3 0 0 15 17 0 0 78 $12037000 $7502233
Mono 20
(5)
43 4
(1)
3 2 0 3
(1)
2
(1)
0 1 31
(2)
1 14 35 169 $20961400 $14992464
Mulmur 23
(5)
23
(1)
0
(2)
3 0 0 3
(1)
0 1 0 22 1
(1)
1 32 119 $18314000 $10814154
Shelburne 1 26 0 14 1
(1)
1 0 0 1 3 2 1 4 1 56 $6584400 $4642289
TOTALS 191 159 8 30 4 1 41 11 4 5 104 24 22 114 718 $108247800 $78763167
A Columns - New Buildings Outbuildings - Garages Carports Storage Sheds Etchellip
B Columns - Additions Alterations to Existing Building () Demolition Permits - UNADUITED -
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
County of Dufferin - UNAUDITED -Building Department
LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016
MONTH LOT
APPROVAL (SEVERANCE)
SEPTIC BUILDING
JANUARY 000 20000 90000
FEBRUARY 000 80000 10000
MARCH 67500 40000 40000
APRIL 000 70000 30000
MAY 22500 70000 100000
JUNE 000 120000 50000
JULY 45000 70000 80000
AUGUST 000 50000 80000
SEPTEMBER 90000 30000 90000
OCTOBER 000 50000 40000
NOVEMBER 000 100000 50000
DECEMBER 000 10000 10000
TOTAL 225000 710000 670000
110000
LOT APPROVAL (SEVERANCE)
SEPTIC BUILDING
000 80000 50000
25000 30000 10000
50000 30000 70000
000 90000 110000
000 70000 60000
000 90000 120000
000 70000 60000
000 130000 90000
000 70000 60000
50000 60000 130000
25000 110000 80000
000 50000 60000
150000 880000 900000
130000
200000 195000
347500 345000
447500 545000
640000 675000
810000 885000
1005000 1015000
1135000 1235000
1345000 1365000
1435000 1605000
1585000 1820000
1605000 1930000
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
2017 Building Permits
Residential Non-Residential of Permits Value ($) Fees ($) of Permits Value ($) Fees ($)
Amaranth 43 11105500 77978 63 2625000 36024 East Garafraxa 21 4117000 26614 36 9538500 64334 Grand Valley 96 18100900 165676 37 4864100 37494 Melancthon 28 5663500 42729 50 6373500 32293 Mono 63 14032500 79352 106 6928900 70573 Mulmur 46 16639000 77988 73 1675000 30153 Shelburne 27 900600 9083 29 5683800 37340 TOTAL 324 70559000 479420 394 37688800 308212
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
County of Dufferin Building Department
PERMIT ACTIVITY REPORT FOR THE YEAR 2017
Month of permits Work Value Permit Fee
JANUARY 27 $548400000 $3675588
FEBRUARY 25 $362300000 $3235889
MARCH 34 $647690000 $5165049
APRIL 68 $766340000 $8025346
MAY 75 $1073640000 $8043746
JUNE 98 $1539090000 $10126847
JULY 77 $1090100000 $6449268
AUGUST 99 $927220000 $7343797
SEPTEMBER 74 $899200000 $5944388
OCTOBER 58 $761350000 $6063282
NOVEMBER 65 $1974750000 $12951317
DECEMBER 18 $234700000 $1738650
TOTAL 718 10824780000 78763167
- UNAUDITED -
FOR THE YEAR 2016
$3675588
$6911477
$12076526
$20101872
$28145618
$38272465
$44721733
$52065530
$58009918
$64073200
$77024517
$78763167
$7463784
$11943436
$24306678
$35172755
$45217648
$57203973
$62676796
$88999629
$102122705
$112540681
$121716599
$133551320
of permits Work Value Permit Fee
43 $713365000 $7463784
30 $564250000 $4479652
49 $1091900000 $12363242
61 $933908200 $10866077
85 $1118400000 $10044893
90 $1233960000 $11986325
65 $572800000 $5472823
136 $2201480000 $26322833
76 $1097838800 $13123076
83 $900850000 $10417976
69 $1409330000 $9175918
40 $1001500000 $11834721
827 12839582000 133551320
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
REPORT TO COMMITTEE
To Chair McGhee and Members of General Government Services Committee
From Alan Selby Treasurer
Meeting Date Thursday February 22 2018
Subject Annual Development Charges Reporting
In Support of Strategic Plan Priorities and Objectives Good Governance through (332) Review and Update of Current Policies
Purpose This mandatory report is provided under the direction of the Development Charges Act (DCA) as amended in December 2015 under Bill 73 and under Ont Reg 42815 and is also required to satisfy the reporting requirement within Dufferin Countyrsquos own Development Charges (ldquoDCrdquo) Bylaw 2017-37 (ldquothe DC Bylawrdquo)
Background and Discussion This annual report gives a summary of activity with DCrsquos for 2017 Schedule A1 attached provides the summary data Schedule A2 gives disclosure of information about where DCrsquos were used and how the remainder of the project cost was financed for any project where at least some DCrsquos were applied
In the case of Dufferin County there have recently been several large capital assets built that were DC-eligible namely social housing projects and the Edelbrock Centre but there was not sufficient time (in years) before those projects were done to fully collect their DCs and so long term debt was taken out to finance the projects Then over future years DCrsquos would continue to be collected and applied against the ongoing annual debt servicing costs These DC amounts go into the Countyrsquos Operating Budget but they are still considered ldquoprojectsrdquo for purposes of annual DC reports
Each year we have the more common situation of DCrsquos being spent to acquire specific new assets These transactions typically include road resurfacing jobs and they appear in the annual Countyrsquos Capital Budget In 2017 there were DC-eligible projects on Road 11 and Road 109 In addition a new DC Study and Bylaw were completed in 2017 and the costs were fully-funded by DCrsquos
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
2017 Development Charges Report Page 2 of 5
Financial Staffing Legal and IT Considerations DC collections reached $12 million in 2017 By the end of 2017 there was over $62 million of unspent DC held by the County Several differences exist between the 2017 data and previous years as explained below
The 2017 DC Study and Bylaw substantially changed the list of DC-eligible projects to match with current County capital project plans in the County Budget For that reason a column was added to schedule A1 called ldquo2017 re-statementrdquo to show the shifting of DC funds from the old project list to the new list
$62 million is the largest unspent balance of DCrsquos on hand at year-end that the County has ever had This will change in 2018 with two large applications of DCrsquos to the County capital budget as explained below
The County will apply $416198 from its Roads DC to the 2018 County Budget This amount comes from projects that were finished during the 2012 to 2016 period and subsequently were found to have been DC-eligible but instead were funded previously without using DCrsquos This created a ldquocatch-uprdquo adjustment and it acted as an unexpected benefit for the 2018 County budget a one-time revenue for the 2018 Budget (now adopted)
On the roads side with DC collections having been strong in recent years (over one million per year) the DC on hand has out-paced the scheduling of road projects As a result schedule A1 shows all road projects for 2018 and 2019 are already fully collected and so the collections in 2017 all went towards projects scheduled for 2020 or beyond Pre-engineering project design costs were added under the 2017 Bylaw and some 2017 collections appear for this new category for the later period of 2017 when the new Bylaw came into force
On the non-roads side the County has now collected over $11 million for its 201718 social housing project underway in Orangeville The DC-eligible portion of this project as per the new 2017 Bylaw was greater than expected This project should be completed in 2018 and those DC funds will be applied to the project costs thereby reducing the amount of long-term borrowing that will be needed for this project The original amount of borrowing anticipated to be necessary for this project was based on an estimated lower DC-eligibility
More financing coming from DCrsquos and less coming from borrowing will result in savings on debt interest in the future There will still be some borrowing needed and afterwards the costs of servicing the new debt in future years will be handled the same way as other recent building projects that appear on schedule A2 with some DCrsquos being applied against debt servicing costs each year
An inflationary indexing of the current DC amounts will happen each year in September to correspond with the anniversary date of the adoption of the 2017 DC Bylaw
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
2017 Development Charges Report Page 3 of 5
Strategic Direction and County of Dufferin Principles Providing annual DC activity reports and using expert consultants to revise and update the County DC Bylaw adheres to the County of Dufferin Principles 1 We Manage Change ndash by reporting in a manner that is compliant with new DC
Act and by reviewing and updating the Countyrsquos DC Bylaw 2 We Deliver Quality Service ndash by providing detailed information on DC activity 3 We Communicate ndash by sharing results of the previous year as required 4 We Make Good Decisions ndash by working with external experts in the field of DC to ensure the opportunities for using DCrsquos are taken
Recommendation THAT the 2017 Development Charges Report from the Treasurer dated February 22 2018 be received
Respectfully Submitted by
Alan Selby B Math CPA CGA County Treasurer
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
2017 Development Charges Report Page 4 of 5
Development Charges 2017 Activity in 2017 Schedule A1 Balance 2017 2017 2017 2017 Balance
NON-ROADS PROJECTS Jan 1 17 collections re-statement spending interest Dec 3117
Paramedic equipment 158898 $ na (148098) $ -$ 167$ 10967 $
Edelbrock Centre debt service 84443 $ 40930 $ (1028) $ (28136) $ 2048 $ 98257 $
Social Housing debt service Orangeville 450000 $ 146251 $ (169861) $ (136980) $ 6545 $ 295955 $ Social Housing debt service Shelburne 518164 $ 108648 $ (295144) $ (109800) $ 3950 $ 225818 $ Future Housing subsidy decreases -$ 49665 $ 220500 $ 3682 $ 273847 $ Housing 2018 new facility Orangeville 470558 $ 228777 $ 400171 $ -$ $ 15953 $ 1115459
W-D-G Health Unit debt service 608351 $ 51412 $ -$ (52168) $ 9511 $ 617106 $
Primrose Depot salt building -$ na 158400 $ -$ 2376 $ 160776 $ Sign truck increase plow fleet -$ na 75000 $ -$ 1125 $ 76125 $ New 2nd Works Depot south-end -$ 176202 $ 369711 $ -$ 7096 $ 553009 $
Waste Services container inventories -$ 28701 $ -$ -$ 215$ 28916 $
Year 2017 DC Study (completed) 27000 $ 1329 $ 830$ (29703) $ 544$ -$ Future DC Study (2022) 12043 $ na 14957 $ -$ 405$ 27405 $ Miscellaneous Other Studies 88307 $ na 8536 $ -$ 1501 $ 98344 $ Residual amounts not in 2017 Study 697731 $ na (633974) $ (63757) $ -$ -$
TOTALS NON-ROADS $ 3115495 831915 $ -$ $ (420544) $55118 $3581984
Balance 2017 2017 2017 2017 Balance ROADS PROJECTS January 1 17 collections re-statement spending interest Dec 3117
Specific projects for 2017 (109) 217500 $ na (32718) $ (184782) $ -$ -$ Specific projects for 2018 (23 109) 557882 $ na 21918 $ -$ 6377 $ 586177 $ Specific projects for 2019 (17 23 109 12 411797 $ na 255252 $ -$ 7337 $ 674386 $ Specific projects for 2020 (18 109 124) -$ 55263 $ 36376 $ -$ 702$ 92341 $
Road 21 re-constr over 20181920 -$ 5965 $ 165898 $ -$ 1825 $ 173688 $ Other road projects of 2021 to 2026 706949 $ 296220 $ (580521) $ -$ $ 10995 433643 $
Eligible past projects 1-time recovery -$ na 416198 $ -$ -$ 416198 $ Pre-engineering and Design costs -$ 9183 $ -$ (5800) $ 37$ 3420 $
Road 11 from 20th to 25th (2017) 304500 $ na (14178) $ (265228) $ -$ 25094 $ Road 11 from 25th to 30th (2018) 211220 $ na 7212 $ -$ 2403 $ 220835 $ Road 11 E-W section 1117 (2018) 70260 $ na 5777 $ -$ 836$ 76873 $
Road-related Studies 27149 $ 2133 $ (27149) $ -$ 50$ 2183 $ Residual amounts not in 2017 Study 254065 $ na (254065) $ -$ -$ -$
TOTALS ROADS $ 2761322 368764 $ -$ $ (455810) $30562 $2704838
COMBINED DC BALANCE $ 5876817 $1200679 -$ $ (876354) $85680 $6286822 see Schedule A2
The Re-Statement column shows the changes caused by converting to the 2017 DC Study and By-Law
Some project lines are fully funded so under the Collections column they show as na no 2017 collections applied
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-
2017 Development Charges Report Page 5 of 5
Development Charges 2017 Non-DC Funding of 2017 Projects Schedule A2
County Subsidies County Facility Tax Levy incl Gas Tax Reserves rental income
-
-
Funded from DC
39500 Funded by DC
Salt Sand Dome 19800 Funded by DC
Public Works fleet 960 Funded by DC
3497 Funded by DC
28136 Funded by DC
136980 Funded by DC
109800 Funded by DC
Edelbrock facility debt servicing
Orangeville Housing debt servicing
Shelburne Housing debt servicing
Waste Services storage building
Project Description
Mel Lloyd Centre operations 39500 (39500)
remainder -
19800 (19800)
remainder -
78398 (960)
remainder 77438 -
103497 (3497)
remainder 100000 -
200000 (28136)
remainder 171864 68582
152201 (136980)
remainder 15221 -
121994 (109800)
remainder 12194 -
117078 (52168) 64910 64910
29703
Health Unit debt servicing
DC background study 2017 amp Bylaw
Sources of Financing for Remaining Cost
77438
Gas Tax 100000
103282
15221
876354
52168 Funded by DC remainder
29703 Funded by DC remainder
420544
Design of 2018 road project 5800 Funded by DC
remainder
184782 Funded by DC 265228 Funded by DC
remainder
Road resurfacing Rd 11 and Rd 109
Total Spending of DC in 2017 as shown on Schedule A1
(29703) - fully funded by DC
SUBTOTAL non-roads DC spending as shown on Schedule A1
5505 more costs to come in 2018 (5800)
(295) (295)
3103518 (184782) (265228)
2653508 2653508
12194
-
-
-
We Manage Change We Deliver Quality Service We Communicate We Make Good Decisions
- General Government Services Agenda - February 22 2018
- ITEM 1 - Celebrate Your Awesome Funding Request
- Return to Agenda
- ITEM 2 - 55+ Senior Canada Games Funding Request
- Return to Agenda
- ITEM 3 - Access Dufferin Minutes - February 12 2018
- Return to Agenda
- ITEM 4 - Emergency Management Program Committee Minutes - January 15 2018
- Return to Agenda
- ITEM 5 - Joint Emergency Management Program Committee Minutes - January 29 2018
- Return to Agenda
- ITEM 6 - Municipal Emergency Readiness Fund Request - Orangeville
- Return to Agenda
- ITEM 7 - Credit Card Security Policy
- Return to Agenda
- ITEM 8 - 2018 Community Grants
- Return to Agenda
- ITEM 9 - Building Department - 2017 Year-End Reports
- Return to Agenda
- ITEM 10 - Annual Development Charges Reporting
- Return to Agenda
-