General comments on Institutional development plan

for Implementation grants submitted by public/Private

Polytechnic Institution

Under STEP funded by The World Bank

a) Modernization of equipment teaching- Learning instrument in the courses selected for up gradation. ( maximum 2 courses).sub-head-7 (seven)

b) Capacity development of Faculty through Training, study tours and exposures visits. sub-head-4 (four)

c) Remuneration for guest Faculty from industry. sub-head-3 (three)d) Students training material and cost towards industry visits. sub-head-

6 (six)e) Improvements in institutional administration, outreach,

communications and placement. sub-head-12 (Twelve)(f) Infrastructure, rehabilitation and refurbishment ( maximum of 10 %

of total grant)- pl note that no new buildings can be constructed with these funds. sub-head-7 (seven).

Public/Private Polytechnic Institutions will be entitled to get implementation grant under STEP for the following activities/ heads:

Performance Grants - An annual performance grant of up to USD 200,000 will be provided to the best performing institutions based on their achievements as measured through objective performance indicators: (a) pass rates, (b) establishment of a placement cell, (c) expenditure level, (d) teachers’ trained, and (e) placement rates of students within a period of 6 months after completion of the Diploma program. The recipient institutions will be allowed to use the amount received through the performance grant for institutional development purpose, the Project will not fix any specific head for this grant.

Performance Grants to the Institutes

The beneficiary institutions shall have to show visible improvements in performance on several fronts. In addition, they will have to undertake to conduct procurement, accounting and finance, and social and environmental impact related processes as per the mandate of the project. The areas in which the beneficiary institutions will have to show improvements, are – (a) Enhanced enrolment in the supported courses, (b) increased number of pass outs in first attempt, (c) higher employability of Passouts, (d) higher salaries of employed students, (f) reduction in teacher vacancies and increased number of trained teachers, (g) better equipped and modernized laboratories and workshops, (h) increased collaboration with industry, (i) Increased revenue generation, (j) Increase in the number of self-financing courses and (k) enhanced participation of vulnerable and disadvantaged groups and indigenous people.

What to do by the selected Institutions

(1) Most of the Institutes proposed more than 2 courses for modernization of equipment.

(2) Maximum amount proposed for modernization (up to 70%) & highest amount proposed in the 1st year (up to 73%).

(3) Less focus given to the head Capacity development, Students training material & Improvement in institutional administration.

(4) Proposed for purchase Bus, Mini- Bus, Construction workshop, Opening new Technology (Department), Purchase of house hold appliances(TV, Freeze Toaster , normal oven etc) etc.

General observation on the IDP submitted by the Institutes:

1.The maximum proposed amount will be Tk.7.00 crore but those who proposed less than Tk.7.00 crore will be entitled to get their ceiling amount.

2. Proposal should cover all the heads & sub- heads as per as practicable & on the basis of requirements & justifications.

3. Proposal for purchase Bus, Mini- Bus, Construction workshop, Opening new Technology (Department), Purchase of house hold appliances etc should be avoided.

4. Maximum of 10 % of total grant may be proposed for Infrastructure, rehabilitation and refurbishment & no new construction can be done with these funds.

5. The proposal in the 1st year should not be more than 20% of the proposed amount.

6. Each institute will have to prepare a list of equipments, for modernization, required for the selected courses as prescribed by BTEB with specifications. The institute will have to develop a clear justification about optimal usage of the equipment.

7. The honorarium of the guest faculties should cover the costs on food, stay and travel to and from the Institutes at the existing rates allowed by the public sector polytechnic Institutes and as per the rates as and when revised.

8. Easily attainable items should be included during the first year.

The following points may be taken into consideration at the time of preparation of CIDP:

The institutes will be dropped from the project if a) they fail to utilize at least 10% of the funds allocated to them in the first two years of the project& b) if it is found at any stage that they have provided or are providing false information to the project authorities.The unutilized amounts will be transferred to other selected institutions. 9. The under mentioned Format may be taken into consideration at the time of preparation of Comprehensive Institutional Development Plan (CIDP) in the interest of harmonization among the proposal.(a) Format as per attachment.(b) Every head/activity may be categories into the following expenditure heads: (i) Materials (ii) Works (iii) Services.(c) Activity-wise Cost summary.(d) Category of expenditure- wise cost summary.

The following points may be taken into consideration at the time of preparation of CIDP: (Contd..)

FORMATActivities/Institutes

Elements of Cost Name of the Institute

   1 2 3 4 5

Tot

Modernization of equipment and teaching –learning instruments

1. Purchase of machinery for workshops

A1

2. Purchase of Audio visual equipment both for teaching as well as for placement related work

A2

3. Repair of workshop machinery A3

4. Laboratory equipment A4

5. Repair/refurbishment of plants and equipment for workshops etc.

A5

6. Repair of audio-visual equipment, etc.

A6

7. Purchase of computers for students/up gradation of existing computers and accessories

A7

Sub-total  

Activities/Institutes

Elements of Cost Name of the Institute

   1 2 3 4 5

Tot

Capacity development through training, study tours and exposure visits

1. Cost of sending Faculty to various training courses in-country and abroad

B1

2. Cost of running training courses in-house through invited guest speakers or by asking an institution or company to run a full course including workshops and practical training on various subjects for Faculty, Technical Staff and other staff.

B2

3. Group tour of Faculty to other institutions – costs thereof

B3

4. Development of case studies and Guidance material for Faculty, etc

B4

Sub-total:  

Activities/Institutes

Elements of Cost Name of the Institute

   1 2 3 4 5

Tot

Remuneration for guest Faculty from Industry.

1. Honorarium to Guest Faculty from industry for guest lectures, seminars, etc.

C1

2. Payment of TA/DA and transport costs to Guest Faulty from industry for teaching and training

C2

3. Sundry gifts for Guest Faculty as well as for distinguished Guests in professional technical seminars

C3

Sub-total  

Activities/Institutes

Elements of Cost Name of the Institute

   1 2 3 4 5

Tot

Students training material and cost towards industry visits

1. Purchase of software for use by students

D1

2. Purchase of books and journals for reference by students

D2

3. Cost of students’ group tours to industries in the city or in other cities including cost of transportation, refreshment, etc.

D3

4. Cost of consumables for workshops for use by students

D4

5. Purchase of whiteboards etc. D5

6. Purchase of Chart and graph-papers, special pens, etc.

D6

Sub-total  

Activities/Institutes

Elements of Cost Name of the Institute

   1 2 3 4 5

Tot

Improvements in institutional administration, outreach, communications and placement

1. Cost of training of non-teaching staff E12. Cost of purchase of various software like library, accounting, stores and inventory etc.

E2

3. Printing of institute brochures E3

4. Printing of placement brochures E4

5. Printing of handbooks for students E5

6. Purchase of computers for various administrative and academic sections

E6

7. Cost of organizing meetings with industry E7

8. Cost of organizing seminars and conferences with sizeable industry presence

E8

9. Cost of organizing Placement Seminars E910. Cost of sending student groups to industry for placement purposes

E10

11. Cost of setting up and maintaining institute website

E11

12. Outsourcing of activities of placement cell (only to be done with full approval of PIU), etc.

E12

Sub-total

Activities/Institutes

Elements of Cost Name of the Institute

   1 2 3 4 5

Tot

Infrastructure rehabilitation refurbishment

1. Painting of workshops and classrooms etc

F1

2. Repair of plumbing, water, supply, electrical

F2

3. Minor civil works of repair F34. Purchase of Chairs, Tables, air-conditioning equipment etc.

F4

5. Purchase of Generator F56. Purchase of Transformer/increasing electrical load of institute

F6

7. Refurbishment of lecture halls including purchase of new blackboards etc.

F7

Sub-total  

Activity-wise cost summaryActivities/Institutes

  1 2 3 4 5 Tot

Modernization of equipment and teaching –learning instruments

A

Capacity development through training, study tours and exposure visits

B

Remuneration for guest Faculty from Industry.

C

Students training material and cost towards industry visits

D

Improvements in institutional administration, outreach, communications and placement

E

Infrastructure rehabilitation refurbishment

F

Total

Purchase of machinery for workshop

Activities/Institutes

  1 2 3 4 5 TotPurchase of machinery for workshop Material

G

Works W

ServicesS

Total (M+W+s)

Category of expenditure wise cost

Activities/Institutes

  1 2 3 4 5 Tot

Material G

WorksW

ServicesS

Total