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RFP-FQ18033• General Architectural and Engineering

Consultant Services – Program Management, Construction

Management, and Engineering Support Services IDIQ.

Pre-Proposal Conference

Request for Proposal/Contract Number – FQ18033January 8, 2018 10:00am-12:00pm EST

Meeting Room JGB

Washington Metropolitan Area Transit AuthorityRFP-FQ18033

General Architectural and Engineering Consultant Services – Program Management, Construction Management, and Engineering Support Services

IDIQ.

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Opening Remarks Silence all Cell phones and pagers

No Recording

This presentation and attendee list will be provided on WMATA.com website

Safety Tip: “Before shoveling or doing any strenuous work, avoid caffeine and nicotine. They increase your heart rate and may cause your blood vessels to constrict.”



IDIQ.

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Norie Calvert, Contracting Officer, PRMT Guzel Gufranova, Contract Administrator, PRMT John Thomas, Capital Project Director Chen Zhou, Senior Program Manager

Introduction of WMATA Personnel



IDIQ.

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PURPOSE To promote a common understanding of:

RFP –• Authority’s requirements

• Solicitation Instructions

To provide answers to questions regarding the RFP

Networking opportunity

Washington Metropolitan Area Transit AuthorityRFP – FQ18033


IDIQ.

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After today’s conference, if you have additional questions, they must be received via electronic mail by the Contract Administrator. Email your questions to [email protected] by January, 12, 2018, COB.

PURPOSE



IDIQ.

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The Pre-proposal Conference is for information purposes only. It may answer some Offeror questions. Statements or representations made during the Conference are not legally binding. Changes resulting from this Conference are official only if issued through an Amendment to the Request For Proposals (RFP)

Disclaimer Regarding Changes to the Solicitation


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DESCRIPTION


The Washington Metropolitan Area Transit Authority(WMATA/Authority/Metro) requires the services of a professional on-callgeneral architectural and engineering contractor (“Contractor”) toprovide engineering and construction support services in support ofWMATA’s transit system. The Contractor shall assist the Authority byproviding architectural and professional engineering servicesassociated with Project Management/ Construction Management, andEngineering Support Services as outlined further in the RFP.

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DESCRIPTION


It is anticipated that up to 4 Contractors which are deemed to be bestqualified will be awarded a Contract. The number of awardees dependson the number of best qualified firms identified through the evaluationprocess.

The estimated aggregate value for all task orders awarded will notexceed $100,000,000 over the Ordering period. The Ordering Periodestablishes the time limits for the issues of individual Task Orders andshall be five (5) years from the Notice of Award date. The guaranteedminimum for this contract is $50,000 per Contract, over the OrderingPeriod.

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DESCRIPTION


Only Architect or Engineering firms may compete for this contract.Firms are required to submit documentation that the firm is anarchitect and/or engineering firm and is to provide that documentationin Section H-2, Block 30 of the SF330. The Proposer and itsSubcontractors as a proposed team shall demonstrate that it ispermitted by law to practice the profession of architecture orengineering in the State of Maryland, the District of Columbia, and theCommonwealth of Virginia.

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1 original hard copy of: VOLUME I TECHNICAL PROPOSAL SOLICITATION, OFFER AND AWARD FORM including CONTINUATION SHEET 6 USB flash drives; All electronic copies shall be labeled with the RFP number, the Offeror’s identity, and volume number.

PROPOSAL SUBMISSION


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PROPOSAL SUBMISSION


VOLUME I – TECHNICAL PROPOSAL

SECTION Page Limit

I. Proposal Cover Letter 2

II. Table of Contents for Technical Proposal 2

III. Glossary OF ABBREVIATIONS AND ACRONYMS (if applicable) No limit

IV. A. Past Experience and Performance10pages for Section F

IV. B. Relevant Technical Qualifications and Experience10pages for Section E

IV. C. Management Approach5pages for Section H-3

IV. D. DBE participation 3 pages

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PROPOSAL SUBMISSION


SF 330 – ARCHITECT-ENGINEER QUALIFICATIONS• Follow the directions included in the instructions of the SF 330 unless

directed otherwise in the Solicitation

• 4 EVALUATION CRITERIA:

1. Past Experience and Performance (40% weight):

SF 330, Section F – example projects (10 pages)SF 330, Section H 1 – Performance Evaluation Forms

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4 EVALUATION CRITERIA (continued): 2. Relevant Techn-l Qualifications and Expertise (Weight: 30%)

Section A – Contract Information

Section B – A&E point of contact

Section C – Proposed Team

Section E – Resumes of Key Personnel proposed for this Contract (2pages per resume for up to 5 key personnel)

Section G – Key Personnel participation in example projects

Section I – Authorized Representative

Section H-2: Documentation showing a Proposer is a professional A&E firm. Proposed Team by law can practice Architecture and/or Engineering in MD, DC VA


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4 EVALUATION CRITERIA (continued):


3. Management Approach (Weight 20%)

Section D – Org Chart of Proposed Team

Section H-3 – Narrative on the management approach (5 pages)

SF 330, Part II – General Qualifications

4. DBE Participation (Weight 10%) 3 pages - Summary of DBE utilization

- Other examples of promoting sub opportunities for DBE goal

- DBE Approach and commitment

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PROPOSAL SUBMISSION


Volume II Price Proposal and Volume III Contractual Proposal will be requested separately from the proposers deemed best qualified.

WMATA requires a minimum acceptance period of 120 calendar days.

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PROPOSAL SUBMISSION


Proposals are to be received no later than January 23, 2018, 2:00 PM EST.

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SUBMISSION OF THE PROPOSALS

The outside of the sealed envelope shall show:

- HOUR and DATE specified in the RFP for proposal closing, the RFP number, and the full legal name and address of the offeror on the face of the envelope

- PROPOSAL SHALL BE ADDRESSED TO: WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY 600 5th Street, N.W. Washington, DC 20001 Room 3C-02 Attn: Guzel Gufranova /CA


SCHEDULE EVENT DATE

RFP Release December 20, 2017Pre-Proposal Conference January 8, 2018Deadline for Proposer Questions January 12, 2018Proposals Due January 23, 2018Award Date (estimated) May 23, 2018

Dates Subject to Change


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DBE Compliance, Appendix “B”

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Disadvantaged Business Enterprises

Disadvantaged Business Enterprise (DBE) Submit complete schedule of DBE participation and Letters of Intent. All DBEs must have current WMATA DBE certifications.

It is the policy of WMATA, the Federal Transit Administration (FTA) and the U.S. Department of Transportation (US DOT) that Disadvantaged Business Enterprises (DBE’s) shall have an equal opportunity to receive and participate in performing federally -assisted contracts, including contractors and subcontractors at any tier.


SUMMARY OF SUBMITTALS

With the Task Order Proposal

1. Completed “Schedule of DBE Participation” with currentcertification letters attached for each listed DBE.2. Executed “Letters of Intent to Perform as a Subcontractor/Joint Venture”3. Justification for grant of relief (waiver of DBE goal), if applicable. Includecompleted “DBE Unavailability Certifications” as appropriate.


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Task Order DBE Proposal Requirements

1. All DBEs must submit a copy of their current WMATA or DC DOT certification letters or a certification letter issued by the MWUCP.2. DBE Manufacturer’s Affidavit, if applicable, must be submitted in order to receive 100 percent of the allowable credit for expenditures to DBE manufacturers/suppliers (Attachment B-4).3. Schedule B Information for Determining Joint Venture Eligibility, if applicable (Attachment B-5, pgs. 1, 2, 3, 4).4. Copy of Joint Venture Agreement, if applicable.5. Certification letter of the DBE regular dealer/supplier, if applicable.


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After Contract Award

1. “Prompt Payment Report-Prime Contractor’s Report” Attachment B-6) – submitted monthly.2. “Prompt Payment Report-Subcontractor’s Report” (Attachment B-7) – submitted monthly.3. Request to substitute DBE contractor (see paragraph 8.C.) –submitted as required.4. Copies of subcontracts-submitted at the time of their execution.


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QUESTIONS?

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