GE Aviation

Acquires Leader

in Digital

Aircraft Records

Management

By: Jennifer Villareal, GE

Aviation

2

President’s message 2

Treasurer’s report 3

Member appreciation 4

Editor’s Note 5

GE Aviation Acquires Leader in Digital Aircraft Records Management

By: Jennifer Villareal, GE Aviation

8

Education 9

Chapter Awards 11

Board Members 12

Survey 14

CRM corner 15

Participation Prizes 18

Chapter CRM Listing 20

Upcoming Events 21

Ways to Help 21

20 Questions With…

Nanci Nicholas 22

Inside this issue

Hello and welcome to another exciting edition of our chapter newsletter, For The Record. We are excited to have you back with us. We have only a few months left, but there is so many exciting opportunities, we know you will be there to benefit from them.

First up, I hope you were able to attend the joint seminar with San Antonio. I have it on great authority that Steven Williams, IGP and Chris Barden, CRM along with their partners in the San Antonio chapter put on another amazing full day educational opportunity with lots of content and networking opportunities. Kudos to them for their hard work.

As for upcoming opportunities, in March, Vickie Stephens, CRM has another exciting and interactive education workshop where Kevin Waldrup, CRM; Kim DeCola, CRM, and myself will lead a panel discussion around applying The Principles (the Generally Accepted Record Keeping Principles) to a RIM Scenario where we will consider The Principles as they apply to scenarios around an Information Management department and apply them towards ARMA’s Maturity Model. We did a similar workshop last year, and it was a great lively discussion and interactive learning experience. This is taking place on March 29th at the Hall of Honor at Camp Mabry. You can click HERE for driving directions. Registration opens at 8:30am and the workshop will begin at 9:00am. There will be snacks and beverages on hand to help keep your concentration and energy up. We hope you will join us. You can RSVP by clicking HERE.

We also have our annual Chapter Sponsorship Expo. This event allows us to highlight our sponsors and the plethora of solutions they provide Information Management professionals. Please join us on March 30th at the Wyndham Garden Hotel at 3401 South IH 35 (at Woodward), Austin TX 78741. The event will be from 11:30am – 1pm and will include a plated lunch which is free for chapter members and available to Friends of Austin ARMA for a nominal fee of $10. We hope you come out and join us for a great opportunity to network with our chapter sponsors. If you require solutions for the management of your organization’s information, we ask you turn to our chapter sponsors first. Their support of this chapter is a great benefit that helps keep our costs lower than the majority of chapters of our size. You can RSVP by clicking HERE.

April is no time to slow down. We will have the return of our Chapter lunch education meetings. This will be on April 20th at our regular BBVA Compass location with Steven Williams, IGP speaking about electronic records and preparing for their disposition.

April will also see our chapter’s 14th Annual Free Community Spring Shred Day.

Continued on page 7

3

*Please contact Debra Korty with any questions regarding the chapter’s finances,

budget, or this report.

Month Beginning Balance Ending Balance

December $ 29,376.97 $ 29,361.12

January $ 29,361.12 $ 35,052.13

February $ 35,052.13 $ 38, 040.50

4

Austin ARMA is only as great as its membership. Thank you for

joining and renewing!

New Members

Renewing Members*

* Renewals based on renewals received since the November 2016 membership roster.

Megan Carey Texas State Library

Lula Carmon City of Austin Kay Steed State of Texas Mary Yanez City of Austin Eric Stene City of Austin

Martha Whitted State of Texas Alexander Webb Cap Metro Craig Kelso Texas State Library Andrea Gilbert-Eggert Shapiro Settlement Solutions

Kevin Grogan Iron Mountain Crystal Alvarado TCEQ

129 Members

31 CRMS

3 Fellows

5

Eye on it RIM/IG in the news

DATUM, the leading provider of data governance solutions, announced the company has entered into partnership with TechWave, one of the fastest growing IT services solution

firms in the country.

"We value TechWave's agile and collaborative approach

and look forward to working with them to help our

customers leverage data to make the right decisions with

the right data at the right time," said Paul Wedeking,

SVP of Partnership & Ecosystem.

http://finance.yahoo.com/

news/datum-techwave-partner-deliver-best-

164200240.html

Local byte Austin area events

Art City Austin Festival

(Palmer Events Center)

March 31-April 2, 2017

16th Annual Lonestar

Roundup

(Travis County Expo Center)

April 7-8, 2017

Balloons over Horseshoe Bay

(Horseshoe Bay Resort)

April 14-16, 2017

MOTOGP Grand Prix of the

Americas

(Circuit of the Americas)

April 21-23, 2017

So… how was your spring break? It

was crazy busy in my neck of the

woods with SXSW. Can you believe

March is almost over? Where is the

time going…

Let’s talk about things that worry you

at work. Do you stress over whether or

not your folks are keeping too many

copies? What about whether or not

your company is in compliance? Do you

have a good disaster plan in place? Do

you know what and where your vital or

essential records are?

For me it’s all about compliance. In this

digital age where our technology is

growing at hyper speed I often feel like

a hamster on a wheel trying to keep

up. Fortunately, I’m blessed with a

great group of IT folks to work with

who see the value in Information

Governance. Our real challenge is

getting the employees onboard. How

do you face those challenges in your

business? Have you had a successful

implementation of change

management? If anyone would like to

share helpful hints or tidbits, please

feel free to email me and I’ll include

them in a future issue. It is always

good to compare notes and help each

other out.

Remember that shred day is in April so

I’m sure I’ll see many of you there. Our

survey for this month is the annual

Chapter of the Year information so

please take a minute to respond.

Take a minute to enjoy spring, too.

Smell the flowers, listen to the wind in

the trees, drop your stress at the door.

☺

Struck by a wild idea? Share

it with me for the newsletter!

Kimberly.decola@austintexas.gov

6

7

...Continued from page 2

We are so proud of this event and its continued success. It will be held again at the ACC Highland campus near where the House of Torment attraction used to be (GPS address is 523 E Highland Mall Blvd). Ways you can help are to promote the event (by sharing the chapter website link www.austinarma.com/shred-day on your social media and with your contacts) and, of course, we need volunteers... This is a large event, and we need people to happily interact and direct the community to ensure everything moves smoothly. We have our regular shifts of 7:30am – 11am/ 10:30am – 2:30pm or full day 7:30am – 2:30pm. The chapter provides breakfast tacos, lunch with snacks and refreshments throughout the day. There is also access to indoor plumbing for bathroom breaks. And if you have heard me say it once, you have heard me say it many times, if you need a pick me up or even positive affirmation that people are awesome, come to a Shred Day, because the attendees will thank you all day long. As a bonus, it also gives you extra raffle tickets to the end of year June Appreciation meeting door prizes, membership dues prize and International Conference prize (which is being held in Orlando, Florida this year). It’s kind of a win-win-win-win-win-win scenario. Please contact me at wtbasinger@gmail.com to sign up to volunteer. It’s a great way to solidify your “Awesome” status in the chapter.

May will have another Education workshop tentatively on Change Management and our last Chapter educational luncheon for the year, the latter which will take place again at BBVA Compass on May 23rd. Keep an eye out for more information on that as it is available.

There will of course be our June Appreciation meeting you won’t want to miss. Don’t forget that we are raffling off our original chapter pins for $1 per ticket to

be drawn at the June Appreciation meeting and you don’t have to be present to win this prize. But you do need to be present to win the other door prizes and the coveted Membership dues prize that will pay your chapter dues in the International and local chapter organizations for a year and the highly coveted International Conference prize that will pay you the budgeted amount (between $800 - $1,200; depending on what is budgeted in August) toward your registration, lodging and travel expenses to attend the international conference. It is a great event where you can relax and network with your fellow members and industry professionals while enjoying great food, laughs and prizes. Be there or be square.

We also have raffle tickets from the ARMA International Education Foundation ($5 a piece or 5 for $20), that will have a prize drawn or an iPad at the Region Leadership Conferences and the International Conference. If your name isn’t drawn at the Region Leadership Conference, it is placed back in the drawing for the International Conference. So you have more than one change to win for every ticket you buy. And it helps support the furthering of education for fellow Information Management professionals and those who would like to one day be an Information Management professional. Please see me if you would like a ticket.

As always, we have a great selection of items in our chapter store to help you show off your chapter pride. Based on the survey responses from last issue, there are quite a few items people seem to want, so I am excited to see sales increase once we add those additional items to our store.

I hope your start to Spring has been a great one. We are excited to keep “springing forward” and advancing our great chapter and the profession it represents. I hope you want to hop along with us.

8

AUSTIN, Texas--(BUSINESS WIRE)--GE Aviation announced today that it has acquired Critical Technologies, Inc., branded as AirVault®, a privately-owned supplier of cloud-based digital records management. AirVault’s expertise to digitally manage mission-critical records across an industrial supply chain network strengthens GE's ability to focus on asset lifecycle management and maintenance optimization for the aviation industry.

“Our focus is to help our customers and the overall industry to be more efficient,” said Jim Daily, vice president and chief digital officer for GE Aviation. “The acquisition of AirVault combines some of the best people and records management capability with GE’s domain expertise in flight analytics and engine diagnostics to bring disparate data together to drive operational efficiencies.”

The combination of AirVault and GE will further enable web-based fleet maintenance records management across the aviation ecosystem with GE’s Configuration Data Exchange. The ability to connect records and data across aviation companies and the IT systems they use to manage their fleets will drive productivity and data availability. Coupled with GE’s Predix industrial cloud platform, this further strengthens the team in developing meaningful insights and optimizing operations over a wide range of aviation applications.

"This is great news for our employees and our customers," said AirVault CEO John Oldham. "Customers will continue to benefit from the same expertise and service for which we are known, while the strength of GE provides a platform for future innovation and growth. The addition of the Enterprise Content Management service with Predix delivers document management, business process, and data analytics to organizations requiring high levels of performance and compliance.”

AirVault, with data center operations in Dallas and Oklahoma City, is a leading provider of ECM applications for global enterprises that require mission

-critical performance, exacting security and regulatory compliance standards, specifically designed for the high-volume applications with millions of transactions per day. The Company delivers packaged document management, business process, and related analytical data applications exclusively as Software as Service (SaaS) via a patented multi-tenant service platform.

More than 40 major airlines and MROs trust AirVault with their aircraft maintenance records, including the largest airlines in the world. Today, AirVault manages the maintenance records for more than 50% of the North American commercial aircraft fleet for 4,400 aircraft tail numbers and 20% globally. AirVault manages more than seven billion records in a private, secure cloud hosted at the company's fully redundant data centers for access by 40,000 users worldwide.

FOCUS Investment Banking LLC advised Critical Technologies in this transaction.

GE Aviation, an operating unit of General Electric Company (NYSE: GE), is a world-leading provider of commercial and military jet engines, and avionics, digital solutions and electrical power systems for aircraft.

GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. GE is organized around a global exchange of knowledge, the "GE Store," where each business shares and accesses the same technology, markets, structure and intellect. Each invention further fuels innovation and application across our industrial sectors. With people, services, technology and scale, GE delivers better outcomes for customers by speaking the language of industry. www.geaviation.com/digital

GE Aviation Acquires Leader in Digital

Aircraft Records Management

By: Jennifer Villareal, GE Aviation

9

As Education Chair for the chapter, I am pleased to announce the upcoming education events for the upcoming Austin ARMA year 2016-2017: Vital Records and Disaster Planning Wednesday, January 25, 2017 Protection of information assets from loss and destruction can make or break an organization. Learn how to identify and protect vital records, how to perform a risk assessment and how to develop a disaster recovery plan for your organization. Information Governance/Records and Information Scenario Wednesday, March 29, 2017 Gartner defines information governance as the specification of decision rights and an accountability framework to ensure appropriate behavior in the valuation, creation, storage, use, archiving and deletion of information. It includes the processes, roles and policies, standards and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals (Gartner IT Glossary).

In this session a panel of information professionals will explore a real life records and information scenario applying the Generally Accepted Recordkeeping Principles and Information Governance. Change Management Wednesday, May 24, 2017 The success of a new program, records management or new technology, depends on the cooperation and training of staff. An organization will have many challenges when implementing changes in an organization. In this session learn how to prepare a strategic plan for a successful change management project. Classes will be held at the BBVA Compass Bank Board Room, 5800 North MOPAC Blvd, Austin, Texas 78731. Registration starts at 8:00 am, class starts at 8:30 am – 12:00 noon. Breaks will be taken and light refreshments will be served. Cost for class is $25.00 for members and $35.00 for non-members. For additional information please contact Vickie Stephens, CRM, 512 940-3090 or stephensjvs@gmail.com.

Websites:

http://www.drj.com/

https://www.tsl.texas.gov/

http://www.feith.com/rm-u-live/

http://www.aiim.org

You Tube Channels:

ARMA International

US National Archives

Iron Mountain

AIIM

TAB Records Management

Need some educational ideas?

10

Austin ARMA Website Help

We are trying to

build our website. If you have

suggestions for content or

comments to share please email

our webmaster, Kimberly DeCola.

kimberly.decola@austintexas.gov

Austin-ARMA has arrived on

Facebook! Check us out and like your Chapter’s

page while you’re there! You can also

find us on LinkedIn!

11

Chapter Awards

Chapter of the Year – 2007, 2009, 2010, 2012, 2015, 2016

Honorable Mention - 2008, 2011, 2014

Chapter Membership Recruitment - 2014, 2015

Chapter Participation Award - 2014, 2016

Chapter Website of the Year - 2011, 2013

Chapter Newsletter of the Year - 2015, 2016

Honorable Mention -2011

12

2015-2017 Austin ARMA Board of Directors

Position Name

President William Basinger

President Elect Gina Cervantes

Secretary Gina Cervantes

Treasurer Debra Korty

Programs Co-Chair Mary Castillo

Programs Co-Chair Robert Haynes

Membership Co-Chair Michelle Stafford

Membership Co-Chair Azure Brown

Seminar Co-Chair Steven Williams

Seminar Co-Chair Chris Barden

Publicity Chair Gina Cervantes

Newsletter Editor Kimberly DeCola

Webmaster Co Chair Kimberly DeCola

Webmaster Co Chair NA

ICRM Liaison Andrea Gilbert Eggert

Education Chair Vickie Stephens

Sponsor Liaison Martha Whitted

Historian Debra Korty

Immediate Past President NA*

*Margaret Hermesmeyer is the immediate past president. However, due to obligations with the

ARMA International Board of Directors, she may not serve on the local chapter board between 7/2015

and 7/2018.

13

14

Austin ARMA survey

Our new survey focuses on the member’s information management, charitable, and other activities. Please take a few moments to fill out this 10 question survey to help show how

awesome the Austin ARMA chapter is! The survey will be open into June 2016 but please fill it out as soon as you are able. It is open for an extended period to allow for the accurate reporting of

member activities through June.

Click HERE to complete the survey If link does not work, copy and paste this URL into your browser

https://www.surveymonkey.com/r/K9L7RL6

If you have a question you would like to poll the membership with, Please submit it to Kimberly DeCola.

Don’t forget to visit the store for you’re

Austin ARMA branded merchandise.

CLICK HERE

15

The CRM Corner

If you're interested in joining the study group as a participant or as a leader, contact Andrea

Gilbert Eggert at eggertandrean@gmail.com.

Did you know? The Austin ARMA chapter has over 30 CRMs!

Check back on the website often for news of our news and details about the Chapter’s new

reimbursement plan.

Be sure to check the ARMA International Education Foundation for other scholarship programs.

If you need help with resources for continuing education, please contact us or check out the

vast library of classes on ARMA International.

Upcoming ICRM examination schedule

Spring 2017

Exam Dates: May 1-12, 2017

Registration: February 24-April 27, 2017

Summer 2017

Exam Dates: August 7-18, 2017

Registration: May 19-August 3, 2017

Fall 2017

Exam Dates: November 6-17. 2017

Registration: August 25-November 2, 2017

Visit www.icrm.org for more information

16

17

18

Content notice & disclaimer

All content and materials herein, including but not limited to articles, critiques, summaries, and other types of materials; to include any reproductions, to the extent such reproductions exist in this newsletter, are done so with the express permission from the publisher and/or copyright holder. Any images, cartoons, or photographs appearing herein have been licensed from the copyright holder through purchase or creative commons license, are royalty free stock images, have been expressly permitted for use, and/or are the property of Austin ARMA. If you believe any content or material herein has been used without proper permission, or for further information regarding permissions for use, you should contact Austin ARMA.

Attributions

Cover photo: Austin Convention Center and 4th Street Metro Train (creativecommons.org/licenses/by-sa/2.0/legalcode).

2017 Austin ARMA chapter participation prizes

Monthly Chapter Meeting Attendance Prize

A monthly drawing from the active Chapter membership will be held at each meeting. A cash prize of $25

will be awarded to the member whose name is drawn, provided the member is in attendance. If the

member is not present at the meeting, the cash prize will be donated to the Goodwill Facility.

Attendance and Participation Prizes

Active members will receive points or credits for Chapter involvement throughout the year. Each point

earned will result in the member’s name being placed in the attendance box for these prizes, which will

be drawn in February and June. Members will be responsible for reporting their presentations, Goodwill

donations and guests at the time of the event.

Points are earned for the following activities:

Presenting at any ARMA Chapter meeting within the Southwest Region 5 points

Submitting survey or information forms to provide information for Chapter of

the Year Submission

4 points

Volunteering in a sponsored Chapter event (Spring Seminar, Shred-day shift,

Chapter Committee, CRM Mentorship, etc.)

3 points

Submitting an article for publication in the Chapter newsletter 3 points

Attendance at a monthly meeting or CRM Study Group 1 point

Each guest you bring to the meeting 1 point

Each item donated to the Blue Santa drive during the December meeting 1 point

Mentoring or Mentee for Part 6 of the CRM Exam Mentorship Program 1 point

19

20

Chapter CRMs Janis Adams

Consulting

Douglas Allen

Local Government

Christopher Barden

Utilities

William Basinger

Banking

Carol Brock

Federal Government

Martin Brown

State Government

Susan Cisco

Consulting

Katherine Cranford

Local Government

Kimberly DeCola

Local Government

Peggy Fischer

State Government

Mariel Fox

Service

John Frost

Other

Andrea Gilbert

Legal

Jannette Goodall

Local Government

Robert Guz

Local Government

Ryan Hanus

Energy

Susan Hassett

Manufacturing

Margaret Hermes-

meyer

State Government

Chris Hormell

Banking

Tad Howington

Craig Kelso

State Government

Debra Korty

Local Government

Tammy Russo

High Technology

Jimmie Savage

State Government

Kim Scofield

Consulting

J’nise Smith

Other

Kay Steed

State Government

Eric Stene

Local Government

Vickie Stephens

State Government

Kevin Waldrup

Local Government

Alexander Webb

Local Government

Ryan Zilm

Energy

What a knowledge base!

If you have questions, want to

learn something new, or just

want to network, please reach

out and make new friends!

Susan Cisco

Consulting

Tad Howington

Oil and Gas

John Frost

Other

Chapter Fellows

21

Newsletter Have something to say about records and information management (factual or editorial)? Submit your original content to our newsletter editor for inclusion in an upcoming issue of For The Record! Look for the survey in each issue of For The Record and participate. Speakers Know someone knowledgeable in RIM or IG? Please let Mary Castillo or Robert Haynes know so we can broaden our knowledge through unique perspectives and emerging trends. Food Have a food connection? Restaurants may get advertising in For The Record and our website! Please let Mary Castillo or Robert Haynes know about your food connections. Volunteer Whether it be at a Shred Day or something else, we are always happy to have people volunteer their time! If you are interested, please let William Basinger know.

For The Record Issue 19 Volume 47 Date 03.2017

Chicago, IL

Boise, ID

22

1. Do you like sports? I enjoy swimming, walking and bike riding but not competi-tive sports. I was the kid last to be picked on the softball team and sent far out field which was fine by me. 2. Cooking or baking? My adult children would laugh. Let’s just say I kept them alive. Lucky for them their father liked to cook. Now that I am single, I keep it simple. 3. Do you collect anything? Interesting picture frames found at local thrift stores or gar-age sales.

4. Did you go to college and what was your major?

Yes, my major was Studio Art with an emphasis on painting and design.

5. Do you have brothers and sisters? I am the youngest of 4 with 2 older brothers and 1 older sis-ter. 6. How did you get started in Records Management? I served Executives most of my tenure. Was given high level records management responsibilities and grew to love it so I sought out a role in our department. It’s in my blood now. 7. What type of music do you like? Anything but rap. Seriously I will leave the room, it sends me over the edge. I prefer jazz, acoustic guitar with singing, Christian music and Classical. 8. What is your favorite state to visit? My home state of Massachusetts. The beautiful hills of Berk-shire County. 9. Have you ever been to another country? I have been to Mexico several times on vacation. Colors are wonderful! 10. How long have you been a member of ARMA? About a month 11. Are you an adventurer? Life is an adventure every day. Visual adventures where I can see and experience beauty and meet new people appeal. I

won’t be jumping out of a plane any time soon.

12. Are you a movie fan? Only if the cover is in sepia tones. Back when we could walk in a store and pick one out my daughter teased they were the only ones I rented. I like chick flicks and love crime mys-teries and espionage. 13. Have you ever done anything that terrified you? Starting over with 3 kids, one in college, taught me I can overcome fear but it was closest to being terrified. 14. Are you afraid of anything? I get test anxiety but am overcoming that though the CRM process. 15. Do you have a dream car? One that will fly. 16. Where were you born? Massachusetts 17. Do you like to read? Most definitely, I bounce between spiritual growth, art and world affair topics. 18. What do you do for fun when you aren’t working? Family time, painting, swimming, fishing and always up for outdoor activity. 19. Do you have any pets? Does a goldfish count? They don’t shed. 20. What is one thing people would be surprised to know about you? I am legally deaf. I have been my whole life. I read lips and minds (kidding ...well maybe faces). It is more evident in group settings but often people are surprised when I tell them.