gdocs tutorial

8/14/2019 gDocs Tutorial

http://slidepdf.com/reader/full/gdocs-tutorial 1/4

Open up a class Gmail Account : It's important that you choose an

easy log in name and password that your class will remember.

1.

Go to Google and search "gmail"a.

User Name Choice:b.

Using a naming convention (code) is a goodi.

method.

4th grade, teachers name, yeara)

User Name: [email protected])

Password: the easier the better.c.

Password: abc12345 (need 8 characters for gmail).i.

SECTION A

Advantages of using Google Documents

Allows users to create, edit, store and share documents

online.

1)

Free service with unlimited storage capacity (generouslimits do exist on individual items).2)

Users can pick which documents to share and with

whom to share them.

a.

Documents can be shared in view or collaborative

mode.

b.

Documents are "auto saved".3)

A document revision history is kept , past editions can be

viewed and "brought" back as the primary edition.

4)

Documents can be uploaded to or downloaded from

Gdocs.

5)

Documents can be printed directly from Gdocs include

PowerPoint, Word, Excel and Pdf's.

6)

Please note that Office 2007 in not compatible with

Gdocs, these items need to be "saved as a 97 - 03

version".

a.

Please note that documents printed from Gdocs are

printed as a pdf file. This requires the computer to have

the Adobe pdf reader installed on the computer doing

the printing.

b.

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SECTION C

gDocsSunday, February 22, 2009

1:36 PM

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Students getting into Google Documents (Gdocs)2.

Have students open an internet search engine and

goes to Google.

a.

Select the "more" drop down

button at the top of the Google

screen.

b.

Select "documents" .c.

Log into the account with theeasy user name and password

you choose to open your gmail

account with.

d.

Student Folders and Naming Conventions3)

Right click next to "All Folders"a.

Select "New "b.

Select "Folder"c.

Create a Folder for each student in your

class using the following naming

convention:

d.

File Name: JustinL (first name with

last initial)

i.

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Uploading Student files into Gdocs4)

Select "Save As"a.

Desktopb.

Save as type: 97-2003 Word Documentc.

Naming code (see step 5 below)d.

dd. Student assignment naming

conventions. In order to avoid

confusion, it's important that student's

use a naming convention (assigned by

the teacher) for each assignment.

Go back to gdocs and select "upload"e.

Select "Browse" and locate and

choose the file on the desktop.

f.

Find and open the filea.

Name the file.b.

Select "Upload File".c.

Gdocs opens the file in editing

mode. Select the Google Docs Icon

to go the control panel.

d.

Let's move the work to JustinL's

file

e.

Example: JustinL_SoilLab_022309□

First Name,

initial_AssignmentName_date

□

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Check the box next to the file to

select it.

f.

Select the "Move to" drop down.g.

Select the "JustinL" file and then

the "move to" option.

h.

Creating and edition new documentsin Google Docs

5.

Select "New" and then select the

type of document you wish to

open.

a.

When the form opens, click on

"Untitled" to open the naming

box, name the file then select

"OK".

b.

To go back to the control panel

by selecting the Google Docs

Icon.

c.

Move the work into the studentsas previously outlined.

d.

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