gail palmer effective oral presentations school of electrical and computer engineering georgia...
TRANSCRIPT
Gail Palmer
Effective Oral Presentations
School of Electrical and Computer Engineering Georgia Institute of Technology
Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 2
The Five C’s
Clear
Correct
Concise
Consistent
Comprehensive
Confident
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Requirements for an Effective Presentation
Planning
Delivery Dynamics
Graphics
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Planning – Preliminary Stage
Analyze the audience.
Understand the purpose of the presentation.
Know the topic.
Prepare speaker’s notes.
Rehearse the presentation.
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Planning – the Site
Check the audio-visual equipment.
Assess the actual presentation site.
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Delivery Dynamics – Appearance and Manners
Dress professionally.
Maintain a natural posture.
Thank the person who introduces you, but do not repeat your name and affiliation to the audience.
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Delivery Dynamics – The Basics
Observe the time limit.
Handle notes effectively.
Avoid reading notes or slides.
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Delivery Dynamics – Speaking
Use appropriate volume and speed: Louder and slower for important information Softer and faster for minor details
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Employ vocal variety: Speed
Tone
Inflection
Use correct grammar, articulation, and pronunciation.
Delivery Dynamics – Speaking (2)
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Delivery Dynamics – Mechanics
Use a pointer (not your hand) effectively.
Keep your body toward the audience
Place the pointer in the hand closer to the screen
Avoid blocking the audience’s view of the screen:With your body
With your shadow
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Delivery Dynamics - Style
Face the audience.
Do not read from your notes, the monitor, or the screen.
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Delivery Dynamics – Facial Expressions
Establish lingering eye contact.
Smile appropriately.
Be enthusiastic.
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Delivery Dynamics – Body Language
Hands: Keep arms comfortably by your side.
Clasp arms behind your back.
Make movements from the waist up.
Use appropriate gestures.
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Delivery Dynamics – Body Language (2)
Feet: Plant your feet.
Keep your feet no further apart than your shoulders.
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Delivery Dynamics – Body Language (3)
No-No’s:
Crossing arms in front of body
Putting hand in pocketPointing with finger
Remaining behind podiumLeaning on podium
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Graphics - Organization
Title slide Title of presentation Speaker’s name Conference name or course number, section and instructor’s name Date
Introductory slide – outlines key points
Text slides – in body of presentation Highlight presentation material Enhance organization of presentation Serve as transitions
Concluding slide – summarizes key points
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Graphics – Design and Format
Include a title line on every slide.
Use an uncluttered design and simple format: Use short phrases – 7 words or less per line.
Use 9 lines or less on a slide. Use a credit line for citations.
Use plenty of white space.
Number the slides!
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Graphics – Color
Use color to
Emphasize information
Promote understanding
Provide effective redundancy
Add interest
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Graphics – Rules for Using Color
Do not use color where black will work better.
Use only two or three colors at a time.
Use consistent colors throughout your slides.
Use color to highlight or emphasize small items. Readers interpret color before they interpret shape or size.
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Graphics – Color Choices in Text and Background
Use strong contrasts between text and background: Black or dark blue/white
Black or dark blue/yellow
Make text look smaller with a dark-colored background:
Make text look larger with a light-colored background:
Color can swallow text.
Color can enhance text.
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Graphics – Incorrect Uses of Color
The number of different colors used on this slide is too great.
The intensity of these colors is inconsistent.
The colors used on this slide do not compliment each other.
The dark color of the background swallows the text.
The colors on this slide are used inconsistently.
These colors are inconsistent with the colors used on previous slides.
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Graphics – Color and Cultural Symbolism
Appropriate American cultural symbols related to color:
Red signals danger
Yellow signals caution
Orange signals warning
Blue signals information
Green signals information
Black and white are neutral
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Graphics – Consistency
Spelling
Capitalization
Punctuation
Indentations
Fonts
Verb tenses
Numbering system
Form of citations
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Fonts – Sizes and Styles
32-pt. font28-pt. font
• 24-pt. font
• 20-pt. font• 18-pt. font
Use sans serif fonts – (Arial)
Use thick (2.5 pts. or greater) lines
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Lists – Parallel Structure
Begin each item with the same part of speech.
Capitalize the first letter of the first word of each item.
Be consistent in using (or not using) end punctuation with items.
Align the second line of an item with the first letter of the first word in the first line.
Follow the same format for all lists in a document.
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Lists – Examples of Parallel Structure
Unacceptable example: Transformer design
• Select input DC voltage to transformer.• Choose core material• Determine Core Size from Estimated Flux Swing• The number of primary turns• Number of secondary turns• Adopt wire dimension• Fabricate transformer.
Acceptable example: Transformer design
• Select input DC voltage to transformer• Choose core material• Determine core size from estimated flux swing• Figure number of primary turns• Calculate number of secondary turns• Adopt wire dimension• Fabricate transformer
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The Five C’s
Clear
Correct
Concise
Consistent
Comprehensive
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Summary – The ABC Format
Abstract: pledge to your audience what you will tell them. Present material appropriate to your audience.
Use effective delivery techniques.
Body: Keep your promise – use simple, correct, and effectively redundant graphics to enhance your words.
Conclusion: Summarize what you told your audience – remind them of what you want them to remember.
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Contact Information – Professional Communications
Gail Palmer
Office: Van Leer W-319
Telephone: 404-894-0630
Fax: 404-894-4641
E-mail: [email protected]
Address: 777 Atlantic Drive, Atlanta, GA 30332-0250
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