g5 project workbook-revise in reflection 01apr2012

7/31/2019 G5 Project Workbook-Revise in Reflection 01Apr2012

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Project Workbook

Table of Contents

1 Title Page with Reviewers' Comments

Tab Name: PNX Title Page

2 Project Partners and Contact Information

Tab Name: PNX Contacts

3 Outcomes Logic Model

Tab Name: PNX OLM

For more information, visit:

4 Outcome Target Indicators PlanTab Name: PNX OTIP


5 Milestone Plan

Tab Name: PNX Milestone Plan


The milestone plan focuses on the end-dates by which your activities need to be completed and outputs need to

be delivered. It contains the project start and end date, and other important milestones. Progress reporting is

directly made on the original milestones as defined in the milestone plan.

This file contains spreadsheets of information submitted to the CPWF by the project team, and spreadsheets that we

have developed to aid our review process. Please change the 'PNX' to identify your project, e.g. Ganges Project 3 would

be G3

This page contains main project information and the contracting and inception reviewers' comments.

Please list all your project participants with their contact details. This information will be fed into the CPWFcontact database. Please ensure that you inform the CPWF about any changes in your team.

The OLM is a table that describes the project's theory of change (ToC), or how the project is expected to work. It

is a description of the projects activities, outputs, outcomes and impact and their inter-relationships. Each line

describes an Outcome Pathway, with a short narrative description. The last row in the model is a narrative

description of how the project predicts that the outcomes it achieves are likely to reinforce each other and

eventually contribute to longer-term impact.

CPWF M&E Guide- Outcome Indicators Plan

CPWF M&E Guide- OLMs

The Outcome Target Indicators Plan (OTIP) contains specific description(s), for each Outcome Pathway (from

OLM), of who/ how many exactly the project expects to change (Practice and/or KAS) and by how much, by the

end of the Project. Indicators and tools to measure them are included for each outcome target.

CPWF M&E Guide- Milestone Plan

CPWF Project Workbook Table of Contents Page 1 of 41
https://sites.google.com/a/cpwf.info/m-e-guide/indicator-and-milestone-planhttps://sites.google.com/a/cpwf.info/m-e-guide/outcome-pathways-and-outcome-logic-modelhttps://sites.google.com/a/cpwf.info/m-e-guide/indicator-and-milestone-planhttps://sites.google.com/a/cpwf.info/m-e-guide/indicator-and-milestone-planhttps://sites.google.com/a/cpwf.info/m-e-guide/outcome-pathways-and-outcome-logic-modelhttps://sites.google.com/a/cpwf.info/m-e-guide/indicator-and-milestone-plan


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6 Gantt Chart

Tab Name: PNX Gantt Chart


7 Schedule of Reports and Payments = filled by CPWF Finance Officer for contracting

Tab Name: PNX $ Schedule

8 Budget Summary

Tab Name: PNX $ Summary

9 Budget Comments

Tab Name: PNX $ Comments

10 Staff Time Allocation and Breakdown of Personnel Costs

Tab Name: PNX $ Time Allocation

11 Indicative Breakdown of Budget by Outputs

Tab Name: PNX $ By Outputs

12 Indicative Breakdown of Budget by Institution

Tab Name: PNX $ By Institution

This table shows the distribution of budget by output then by institution. The overhead costs are not included in

the distribution.

This table shows a summary of the budget allocated to the project partner institutions (left part). The right part

of the table could be of support to work out each project partners budget share by line item.

This spreadsheet shows the breakdown of the project budget per line item and per year.

The comments worksheet is where budget explanations and details are explained.

In this worksheet the project team compositon is listed with their names, institution, expertise and contribution

to the project (e.g., Output 1, Communication, Policy, etc.), the number of days per year, and the daily rate per

staff.

The Gantt Chart focuses on the activities to be carried out to complete the project. This chart contains the

project schedule, work breakdown structure, i.e. activities with their milestones as the terminal elements, their

start and finish dates, responsible project team member and their affiliations.

CPWF M&E Guide- Gantt Chart

This spreadsheet will be filled out by CPWF finance officer for contracting according to the budget details the

project has submitted. It shows the schedule of budget release, which depends on the satisfactory submission

and approval of the required progress reports.

CPWF Project Workbook Table of Contents Page 2 of 41
https://sites.google.com/a/cpwf.info/m-e-guide/gantt-charthttps://sites.google.com/a/cpwf.info/m-e-guide/gantt-chart


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Title Page with Reviewers' Comments

Project Leader

Project Number

Project Short Title

Reporting Period

Starting Date

Completion Date

Review Questions (RQ) Reviewer Remarks on status (inlcude

date)

Changes required to proceed

to contracting

Response from the Project

Leader (include date)

Status of changes req

after resubmission [to

filled in by the review

RQ1: Are documents in order,

provide information required,

and is there consistency

between them?

Cells highlighted in yellow must be

dealt with for contracting

Yesocuments accor ng to tan ar

Clauses and Procedures 3.02 and

3.03 (see list below)

Cells highlighted in orange must be

dealt with by time of inception

re ort

Major changes in worksheets

in blue

Revised proposal First submission 2011.02.28 Revised document provided on2011.04.18

Satisfactory

Contact sheet First submission 2011.02.28 No contacts from India

Project participants from BRAC

are not specified. Please

include them.

India contacts added (initial

points of contact via ICAR

partner institutes). Contact

point in BRAC added.

2011.04.10

For clarification: the a

partners in the contac

are not included in the

'payroll'. They are not

team members but co

persons from other Ga

projects.

Gantt chart First submission 2011.02.28 Suggested few changes in red

ink

Changes accepted and

incorporated. 2011.04.10

Ok, expect some rewo

time of Inception Repo

Milestone plan First submission 2011.02.28 Suggested few changes in red

inkPlease supply the dates that

are consistent with the Gantt

chart

Changes accepted and

incorporated. Dates revised forconsistency with Gantt chart.

2011.04.10

Ok, expect some rewo


OLM First submission 2011.02.28 Ok, expect some rewo


OTIP First submission 2011.02.28 Ok, expect some rewo


KM PointPerson

Dr. Nowsher Ali sarder

Ganges Coordination and Change Enabling

G5

June 01, 2011

March 31, 2014

CPWF Project Workbook Title Page with Reviewers' Comments


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date)


to contracting



Status of changes requ


filled in by the reviewe

Budget First submission 2011.02.28 Budget is $70,000 over the

proposed budget in the EOI.

Local contract budget for

Bangladesh-based institutions

in 28.8% but will change.

$70,000 reduced, now total is

$-900K. Local Contract budget

is 33.60%. 2011.04.10

Satisfactory. However

levy is already extracte

time of fund receipt to

and should therefore b

reallocated in the budg

Plan for baselining of outcome

targets

Required by time of In

Report

Signed MOUs corresponding to

milestone plan

Ditto

Third party intellectual audit Ditto



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date)


to contracting



Status of changes requ


filled in by the reviewe

RQ2: Have there been changes

in budget share going to

partners, and if so, are they

consistent with the changes in

responsibilities?

Program

Manager

No changes in share of

to partners.

RQ3: Does the budget appear

consistent with the promised

outputs?

Program

Manager

Yes - no issues

RQ4: Looking at the people

responsible for producing the

outputs, do these teams contain

people with the requisite skill

and is team size appropriate?

MT Point

Person

Boru says: Yes, pleased

the addition of a Natio

M&E, adaptive mmgt a

innovation research

RQ5: Is there a clear assignment

of responsibility for producing

outputs and milestones to both

individuals and organizations?

MT Point

Person

Ok, TBIs to be filled in b

of Inception Report

RQ6: Have reviewers'

comments been addressed?

MT Point

Person

Yes, all reviewers' com

have been addressed



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date)


to contracting



S

a

f

A

From Standard Clauses and Procedures

3.02 The documents required for contract signature are:

Revised project proposal that has addressed reviewers comments in particular negotiation points and incorporates chan

from workshops and other consultation processes.

Revised budget reflecting changes in project proposal

Gantt Chart

Milestone plan developed for at least the first year of operations

Draft Outcome Logic Model

Any other documentation agreed to between the Project Leader and the CPWF

3.03 The following documents are to be provided in electronic form to CPWF Basin Leader with the Inception Report:

Outcome Logic Model agreed with partners

Milestone plan developed for the duration of the project

Outcome target indicators plan

Plan for base lining of outcome targets

Signed MOUs corresponding to milestone plan

Third Party Intellectual Asset Audit

Any other documentation agreed to between the Project Leader and the CPWF.



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Project Partners and Contact Details

Please remember to provide a CV for each person listed below as Annex B to your proposal. Indicate in particular who has responsibility for communications, M&

Given Name Family Name Institution Role in the project Professional

discipline

Email Alternate Email Work Phone

Nowsher Sarder WorldFish Project Leader/

Basin Leader

[email protected] [email protected]

m

00880-2-8813250

William Collis WorldFish Principal

Investigator (Int'l)

Director, WorldFish

South Asia

[email protected] [email protected] 00880-2 8813250

00880-2 8813250

Ext: 301

Charlie Crissman WorldFish Principal


Impact assessment [email protected]

g

00604 -626 1606

Ext: 192

Direct Line: 00604-

6202192

Michael Phillips WorldFish Principal


Aquaculture [email protected] [email protected]

m

00604- 626 1606

Ext:160 Direct

Line: 00604-

6202160

Ben Belton WorldFish Principal


Aquaculture, social

science

[email protected] beltonben@google

mail.com

00880-2 8813250

00880-2 8813250Ext: 305

Fiona Chandler WorldFish Principal


Communications F.Chandler@cgiar.

org

00604 626-1606

(274)

Nireka Weeratunga

Starkloff

WorldFish Principal


Gender N.Weeratunga@c

giar.org

Sabina Islam WorldFish Principal

Investigator (Nat'l)

Gender islam.sabina@gmail.

com

CPWF Project Workbook Project Partners and Contact Details
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Given Name Family Name Institution Role in the project Professional

discipline

Email Alternate Email Work Phone

Benoy Kumar Barman WorldFish PrincipalInvestigator (Reg'l)

Aquaculture [email protected] 00880-2 881325000880-2 8814624

Ext: 201

Emdad Hossain WorldFish Principal


Monitoring and

evaluation

md.e.hossain@cgi

ar.org

emdad2003@yaho

o.com

00880-2-8813250

Hamid Miah Private (ex-IRRI) Consultant Agriculture [email protected] 00880-2 9898011

00880-2 9886608

Ext: 111

Zahurul Karim Private (ex GOB) Consultant Agriculture policy [email protected] zaharulkarim@hotm

ail.com

008802-8130875

(home)

Salma Sultana WorldFish Consultant Communications [email protected] salma_sultana28@

yahoo.com

00880-2-8813250

Manoranjan Mondal BRAC Principal


Agriculture and

Food SecurityProgram Head

manoranjan.km@br

ac.net

Bimal. K Bandyopadhyay Central Soil Salinity

Research Institute

Principal


Principal Scientist-

Soil Chemistry and

Fertilit

[email protected]

m

Jitendra Kumar Sundaray Central Institute of

Brackishwater

A uaculture

Principal


Principal Scientist-

Aquaculture

[email protected]

m

91-3210-255072

Dr. Md Kabir Ikramul Haque BARC Principal


Chief Scientific

Officer

ikramfish@yahoo.

com

8802 8117110

Basin Leader Basin/Project Leader

M&E Manager Management of

M&E ro ram

Positions where persons remain to be identified

mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Responsible for

Project/Basin leader responsible for overall

management of Project G5 (Outputs 0-6)

WorldFish South Asia Director will provide a

senior role in oversight of the project and

connections/advice to major development

actors and senior govt policy makers (Outputs

0-6)

Science advice on M&E, adaptive

management systems (Output 1) andinnovation research (Output 4)

Science support on aquaculture, reporting,

communications related to Outputs 1,2 and 3

Science support to M&E (Output 1) andinnovation research (Output 4). Social scientist

input to assist in G5

Support to development of Ganges BDC

communications strategy

Preparation of gender strategy and initial

training (Output 1) and oversight in some

follow up actions to be defined in cooperation

with Bangladesh based research assistant

below



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Responsible for

Science support

National-recruited staff to support adapative

management and ME system (Output 1)

Agriculture expert with excellent connections

to senior policy makers, and will assume

responsibility for advising program on

strategies for influencing policy related to

agriculture and aquaculture research outputs

(G2 particularly) (supporting Outputs 1-4, but

largely focussed on Output 2)

Senior expert in government policy, and will

advise program on opportunities for

influencing policy and strategies across G1-G4.

Supporting Outputs 1-4, but largely focussed

on output 2

Development and management of

communications program

resource management for rice based cropping

systems (Bangladesh)

rice based systems (India)

aquaculture systems (India)

Focal point for liaison with BARC subject to

ongoing discussions on detailed cooperation

arrangements (MOU)



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Outcomes Logic Model

Project Name

Date

Actor(s) Desired change in actor(s)practice

Required change in actor KASfor change to happen

Project strategies andprototypes for bringing about

changes

Project outp

Hint: How will your project contribute

to make these changes happen?

What areyour ideason how to

help people change?

Here, it may help to think what

other projects have done before

that has NOT worked well- what

will your project do that is

different? Better? Strategies can

be the way (for example, co-

develop instead of impose) you do

things. Strategies are also thetiming, methods, partnerships,

language, etc. you choose to use

Outcome

Pathway 1

BDC Researchers (project G1-

G4 teams)

G1-G4 project teams using

adaptive management

systems, resulting in increased

self-reflection, effective

cooperation between projects,

improved communication

between projects and effective

engagement with users

Knowledge, Attitude and Skill

for M&E and adaptive

management within project

teams; enhanced

communication skills;

willingness to engage with

stakeholders for change

Establish M&E system and

develop adaptive management

system Conduct necessary

activities such as: (i) establish

management team; (ii) conduct

monthly meetings and create

regular space for reflection by

project teams. Support

communication and capacity

building events.

High quality r

reports and o

produced acc

milestones an

established in

and more gen

coordinated G

program with

effectively w

partners to d

developmentimpacts

Narrative 1 Projects G1 to G4 will use an adaptive management system that contributes to achieving positive development outcomes from research. The re

and space to practice adaptive management. Project G5 will guide and support implementation, but responsibilities will lie with all individual pro

convene and early meeting of G1-G5 project teams to develop the M&E and adaptive management system, and support capacity building to imp

Coordinating and Change Enabling Project

February 15, 2011

Start with this question:if this

project is successful, WHOwill

change? What groups of people or

organizations will be affected?Be

realistic, andprioritizethe most

'affected'. Then, try to be as

specific about the actor groups as

possible- in some actor groups as

possible- in some cases you have

the names or exact location of the

actor(s)- use them here.

A change inpractice or behavioris

a change in the way people (in

this case, the 'actors' in the 1st

column)DOthings. So here, try to

use action words- such as 'use',

'coordinate', 'plant', 'participate

in', 'integrate', 'implement', etc.

To be able to 'use' something,

people usually need to first know/

understand it, and its advantages,

and/ or have developed the

skillsto use it, or at least

tobelieve or trustthe benefits of

using it. Look at your practice

change, and make explicit 2-4 KAS

changes that are key to having the

actor groups change their

practice.

These come str

road map/ res

and/ or your c

deliverables. W

project's main

to this 'line of

PWF Project Workbook Outcomes Logic Model


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Project Name

Date

Actor(s) Desired change in actor(s)

practice

Required change in actor KAS

for change to happen

Project strategies and

prototypes for bringing about

changes

Project outputs


February 15, 2011

OutcomePathway 2

Government, and particularlyinfluential policy makers

Provide a policy framework andincentives for applying and

scaling out of practices

demonstrated through the

CPWF Ganges BDC

Knowledge and Attitude amongpolicy makers as required for

policy change. Approach needs

to be tailored to senior policy

makers.

Demonstrating value ofintegrated solutions from

projects G1-G5 towards

achieving progress.

Teasing out policy implications

and strategies from research.

Identification of

communication strategies,

champions and pathways

though which change may

occur

Use of adaptive management

system to respond to share

lessons and respond to

opportunities

Policy changes throand application of k

products, policy brie

interventions that a

with policy makers.

Documentation of l

learned for wider sh

Products that create

project outputs to g

and development ac

Narrative 2 Policy adoption by government is assumed to create an enabling environment within which larger investments from development partners can achieve

areas of the Ganges. Project G5 will play an enabling role in change processes, either by direct engagement or supporting/facilitating other projects to

change.



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Project Name

Date

Actor(s) Desired change in actor(s)

practice

Required change in actor KAS

for change to happen

Project strategies and

prototypes for bringing about

changes

Project outputs


February 15, 2011

OutcomePathway 3

Development actors makinglarge scale investment in

project areas and/or similar

locations. These may include

government, development

banks, NGOs and private sector

investors.

Development actors pursueprograms in the Ganges basin

using the development

solutions arising from G1-G4

research

Government to providedirectives to relevant

organizations to upscale

validated technologies and

management systems.

Awareness among

government, NGO and private

sector of how Ganges BDC

research can achieve outcomes

and impacts and capacity to

apply research findings

CommunicationsCapacity building

Building partnerships with

development partners to apply

Ganges basin research

Assist NGOs to identify the

training needs.

Demonstrated apprscaling out effective

specific conditions o

hubs. Capacity build

extension materials

learned documents

from innovation res

activities.

Narrative 3

Impact Narrative

Project G5 will use adaptive management systems and create a working environment among G1 to G5 project teams that delivers research outputs that are relevant and i

goals. It will collaborate with development actors, primarily government, NGO and private sector in influential ways that can achieve positive development outcomes and

research outputs from Ganges BDC projects.

G5 will work with development partners, including civil society, international banks and donors, and private sector to encourage wider scaling out or pr

communication of Ganges BDC research outputs and outcomes; demonstrating their relevance to the goals of development partners; and helping actopartners (BRAC) are expected to play a significant role in scaling out.



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Outcome Targets Indicator Plan

Project Name

Date

No. ACTOR and how they will CHANGE Outcome target(s) Indicator(s) of progress towards

Outcome Target(s)

Tools to measure progress towards

Outcome Target(s)

Taken from the OLM: Actor group and

the practice, knowledge, attitude or skills

change

Specific description(s) of who/ how many

exactly the project expects to change

(Practice and/or KAS) and by how much,

by the end of the Project. There can be

more than one Outcome Target per each

Outcome line (first column- actor +

expected final change)

What you will observe and measure to

know you are moving towards the

Outcome Target (other than

milestones)?

What will be your instruments to observ

and measure your progress towards the

Outcome Target ?

Project G1-G5 teams G1-G5 teams share a focus on

outcomes as an important part of

program implementation.

A change in attituce and priorities to

include outcomes in addition to

outputs.

Project reports and most significant

change analysis

Opportunities identified forimproving development outcomes

and impacts from Project G1-G5 team

work;

Monthly and annual reflectionmeetings generate positive lessons

and opportunities for improvement.

Minutes and participant feedbackduring monthly and annual reflection

meetings

BDC stakeholders that can influence

policy or practice at the local, regional

or national levels

Stakeholders are aware of policy or

practice messages and choose to

include them in policy, plans or other

actions.

Systematic engagement with the

relevant BDC stakeholders via

selected information pathways

Project reports; descriptions or

minutes of engagement

Coordination and Change Enabling Project

February 15, 2011

The Outcome Target Indicators Plan (OTIP) contains specific description(s), for each Outcome Pathway (from OLM), of who/ how many exactly the project expects to change

(Practice and/or KAS) and by how much, by the end of the Project. roject is committing to measure. THe expected output in this OTIP is a list of indicators ONLY for the Outcome

Targets that the Indicators and tools to measure them are included for each outcome target.

WF Project Workbook Outcome Targets Indicator Plan Pag


15/41

Project Name

Date

No. ACTOR and how they will CHANGE Outcome target(s) Indicator(s) of progress towards

Outcome Target(s)

Tools to measure progress towards

Outcome Target(s)


February 15, 2011

Development actors that can

influence the scaling up or out of

project outputs and outcomes

Stakeholders are aware of policy or

practice messages and choose to

include them in policy, plans or otheractions.

Systematic engagement with the

relevant BDC stakeholders via

selected information pathways

Project reports; minutes of reflection

meetings

Development partners recoginze and

address issues related to gender in

their work

Partners utilized gender analysis and

gender sensitive practices and

technologies in their work

Technical and progress reports of

development partners that contain

reference to gender-related activities.

WF Project Workbook Outcome Targets Indicator Plan Page 15


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Milestone Plan For Rep

roject Name

Date

To be rep

TeamNo. Milestones = your progress markers Deadline Responsible

Partner

Institution

Responsible

Staff Project

Member

Outputs

required by

other projects

Means of verification Status rep

milestone

Description of deliverable required to achieve change,

from Gantt

For delivery of

Milestone,

format: yy-mm-

For delivery of

Milestone, can

only be one

For delivery of

Milestone, can

only be one

Yes or no? If yes,

please specify

What the project will deliver to

the CPWF as evidence of

completion of the Milestone

Report on d

changes to

Plan must b

0

.a Contract signing 2011/04/01 CPWF No Not relevant

.b Inception workshop 2011/10/31 WFC BL Yes (G1-G4) Inception report Launching

2011; Ince

Oct to 01

.c Inception report submitted 2011/12/15 WFC BL Yes (G1-G4) Inception report 20 Nov su

.d Annual report submitted 2012-03-31

2012-12-30

2013-12-30

WFC BL Yes (G1-G4) Annual report Report su

week of M

.e Final report submitted 2014/03/31 WFC BL Yes (G1-G4) Annual report

.a Adaptive management system completed 2012/03/30 WFC CC/EH Yes (G1-G4) Adaptive management

guidelines

The guide

submitted

2012

.a Gender guidance document/strategy released for

CWFP Ganges researchers/partners

2012/03/31 WFC Consultant Yes (G1-G4) Gender strategy document Gender gu

and subm

.a Communication strategy completed 2012/06/30 WFC SS Yes (G1-G4) Communications strategy

document

Prepared

HQ/CPWF


April 12, 2011

o be filled by PLs and Project Teams

Project Management and Implementation

PWF Project Workbook Milestone Plan


17/41

roject Name

ate

To be report

Team

o. Milestones = your progress markers Deadline Responsible

Partner

Institution

Responsible

Staff Project

Member

Outputs

required by

other projects

Means of verification Status repor

milestones


April 12, 2011


.b Web site launched (Private wiki, public Ganges BDC

component of CPWF/links to other relevant sites)

2012/03/31 WFC SS Yes (G1-G4) Web site Launched wi

.a Initial visioning and planning for policy change with

partners and other Ganges BDC projects

2012/03/30 WFC BL/consultant Yes (G1-G4) Report Prepared and

HQ/CPWF on

.b Interim evaluation 2013/03/31 WFC BL/EH Yes (G1-G4) Evaluation report

.c Policy lessons prepared 2014/03/31 WFC BL/Consultant No Science papers, evaluation

report

.a Initial visioning and planning for engaging with

development actors

2012/03/30 WFC BL/Consultant Yes (G1-G4) Report Prepared and

HQ/CPWF on

.b Interim evaluation 2013/03/31 WFC BL/EH Yes (G1-G4) Evaluation report

.c Lessons prepared 2014/03/31 WFC BL No Science papers, evaluation

report

.a Research plan completed 2012/06/30 WFC CC/EH Yes (G1-G4) Concept Note

.b Outputs as defined in final Innovation Research plan 2013/06/30 -

2014/03/31

WFC EH No Report, science papers

.c Final synthesised output on Innvovation Research

(science paper, lessons learned synthesis document)

2014/03/31 WFC CC/EH No Science papers, policy briefs



18/41

roject Name

Date

To be repo

Team

No. Milestones = your progress markers Deadline Responsible

Partner

Institution

Responsible

Staff Project

Member

Outputs

required by

other projects

Means of verification Status repo

milestones


April 12, 2011




19/41

or review by BL For review by CPWF

eview of evidence of delivery of

milestone and of research quality

nd relevance

Review of evidence of delivery of

milestone and quality check of BLs

review

o be assessed by Basin Leader To be assessed by CPWF

5 organized two workshops one

s launching and another as

nception instead of one.

articipation was appreciable from

overnment, research and other Grojects

oth reports submitted

ubmitted to MT on due date (16

pril 2012)



20/41




nd relevance



review

aunched wiki and it is in

peration

repared and submitted to

Q/CPWF on 31 Mar 2012

repared and submitted to

Q/CPWF on 31 Mar 2012



21/41




nd relevance



review



22/41



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Gantt Chart

Project Name

Date

No. Activity/ MilestoneQ1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2

Output 0: Project management systems in place, resulting in a well coordinated research program delivering high quality research o

engagement with development partners

Activities 0.10 Contract Signed

0.20 Complete staff recruitment

0.30 Prepare Project Inception Workshop and Launch Event

0.40 Host Inception Workshop and Launch Event (May 2011)

0.50 Submission of Inception Report

0.60 Host Bi-monthly Project Meetings

0.70 Prepare and Host Annual Project Meeting and Reflection event

0.80 Participate in International Forum on Water and Food (3,4)

0.90 Prepare annual project progress reports0.10 Prepare and Host Final Project Meeting/Event

0.11 Final report

Milestones 0.a Contract signing 0.a

0.b Inception workshop 0.b 0.b

0.c Inception report submitted 0.c 0.c

0.d Annual report submitted 0.d 0.d 0.d

0.e Final report submitted

Output 1: Adaptive management system

Activities 1.1 Prepare plan and develop adaptive management system

including M&E/learning for innovation

1.2 Complete documentation on adaptive management system

1.3 Provide support to G1-G4 team as needed to implement

1.4 Bi-monthly meetings of Dhaka team leaders

1.5 Bi-annual team leaders and reflection events

Milestones 1.a Adaptive management system completed 1.a 1.a

Coordination and Change-Enabling Project

April 12, 2011

2011 2012

PWF Project Workbook Gantt Chart


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Project Name

Date

No. Activity/ Milestone

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2


April 12, 2011

2011 2012

Output 2: Gender strategy

Activities 2.1 Develop a gender guidance document/strategy based on CSIA

and CRP1.3 strategy

2.2 Hold training and awareness raising actions to support teams

(G2 and G3 in particular) to implement gender strategy in their

Milestones 2.a Gender guidance document/strategy released for CWFP

Ganges researchers/partners

2.a

Output 3: Communication strategy

Activities 3.1 Engage with G1-G4 partners and CPWF management to

develop strategy

3.2 Complete communication strategy inc. data management

among other Ganges projects

3.2 Establish internal communications systems/web

3.4 Implement communications strategy/engagement with

Milestones 3.a Communication strategy completed 3.a 3.a

3.b Web site launched (Private wiki, public Ganges BDC component

of CPWF/links to other relevant sites)

3.b

Output 4: Policy products and processes derived from research outputs, supporting wider scaling up and out of Ganges research out

Activities 4.1 Conduct program baseline survey (community, institutions,

relevant development actors, using tools such as netmap)

4.2 Policy dialogue engagement strategy prepared

4.3 Policy communication materials released4.4 Evaluation of lessons learned (via reflection events, and M&E

processes)

Milestones 4.a Initial visioning and planning for policy change with partners

and other Ganges BDC projects

4.a 4.a 4.a

4.b Interim evaluation 4.b 4.b

4.c Policy lessons prepared

CPWF Project Workbook Gantt Chart


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Project Name

Date

No. Activity/ Milestone

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2


April 12, 2011

2011 2012

Output 5: Development actors (government, NGO, private sector) effectively engaged with a range of knowledge and capacity build

that support translation of research outputs to development outcomes and impacts

Activities 5.1 Conduct program baseline survey (with 2.1)

5.2 Development partner engagement strategy prepared (with 2.2)

5.3 Communication materials released, training activities

5.4 Evaluation of lessons learned

Milestones 5.a Initial visioning and planning for engaging with development 5.a 5.a 5.a

5.b Interim evaluation 5.b

5.c Lessons prepared

Output 6: Innovation research that contributes to increased understanding of ways of creating development outcomes and impacts

Activities 6.1 Prepare research plan for Innovation for Learning Research

6.2 Consult with CPWF and Learning to Innovate TWG for inputs to

research plan, and prepare concepts for any complementary

research required

6.3 Identify/obtain complementart funds for Innovation research

6.4 Implement Innovation Research

6.5 Sharing of outputs and experiences

Milestones 6.a Research plan completed 6.a 6.a

6.b Outputs as defined in final Innovation Research plan 6.b

6.c Final synthesised output on Innvovation Research (science

paper, lessons learned synthesis document)

CPWF Project Workbook Gantt Chart


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Schedule of Reports and Payments

Project Name

Date

No. Amount (US$) Comment Due Date

1Paid on return of the signed Award Letter. These funds are to cover

the first six months activities of the Project

2Paid following satisfactory assessment of progress of the first 6

months of project implementation.

3Paid following satisfactory assessment of progress of the first 12

months of project implementation.

4Paid following satisfactory assessment of progress of the 18 months

of project implementation.

5

Paid following satisfactory assessment of progress of the 24 months

of project implementation. The milestone plan for the following two

years of project activities must also be approved.

6Paid following satisfactory assessment of progress of 30 months of

project implementation.

7

Paid following satisfactory assessment of progress of 36 months of

project implementation. A review may also be undertaken at this

point at the discretion of the CPWF.

8Paid on acceptance of the Project Completion Report and an external

audit report.

This worksheet will be filled by CPWF Finance Officer for contracting

Coordination and Change Enabling Project (G5)

April 12, 2011

CPWF Project Workbook Schedule of Reports and Payments Page 31 of 41


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Budget Summary(Before working on the Personnel budget cells, complete the other spreadsheet named PNXX $ Time Allocation)

Project Name

Date

2011 2012 2013 2014 TOTAL

1 PERSONNEL REMUNERATION, TRAVEL AND ACCOMMODATION

1.1 PERSONNEL

1.1.1 Project Leader 16,758 31,026 33,508 12,063 93,356

1.1.2 Principal Investigators (Int'l ) 32,725 26,636 15,835 11,768 86,964

1.1.3 Principal Investigators (Nat'l) 17,133 39,654 40,843 4,792 102,422

1.1.4 Consultants- national contracts 20,592 37,862 38,179 1,500 98,132

1.1.5 Support Staff - - - - -

1.1.6 Other Project Participants -

1.2 TRAVEL AND ACCOMMODATION

1.2.1 Project Leader 3,000 5,000 5,000 1,500 14,5001.2.2 Principal Investigators (Int'L & Reg'l) 3,000 5,000 5,000 2,500 15,500

1.2.3 Principal Investigators & other Science

staffs(National)

8,000 11,000 10,000 4,000 33,000

1.2.4 Consultants -

1.2.5 Support Staff -

1.2.6 Other Project Participants -

2 RESEARCH OPERATION

2.1 EQUIPMENT

2.1.1 Office equipment 6,500 6,500

2.1.2 Laboratory equipment -

2.1.3 Field equipment -

2.2 CONSUMABLES

2.2.1 General communication expenses 2,520 3,600 3,600 1,200 10,920

2.2.2 Office supplies 2,200 4,000 4,000 1,200 11,400

2.2.3 Laboratory supplies -

2.2.4 Field research supplies 1,000 2,000 2,000 500 5,500

2.2.5 Other support services (IT services, public

areas, facilities, rent, utilities)

1,600 2,400 2,400 800 7,200

2.3 COMMUNICATIONS

2.3.1 Communications products 6,000 8,000 8,000 1,000 23,000

2.3.2 Bi-monthly team meetings 1,200 2,000 2,000 600 5,800

2.3.3 Team/partner training events 3,000 3,000 3,000 500 9,500

2.3.4Participation in Reflection WorkshopsNational Contract 8,000 8,000 8,000 5,500 29,500

2.3.5 Participation in IFWF3 and IFWF4 10,000 10,000 20,000

3 LUMP SUM CONTRACT AGREEMENTS FOR SPECIFIC DELIVERABLES

3.1 BRAC sub-contract 25,000 50,000 50,000 20,000 145,000

3.2 Training sub-contract 10,000 20,000 20,000 7,500 57,500


April 12, 2011

CPWF Project Workbook Budget Summary Pa


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4 MISCELLANEOUS

4.1 CONTINGENCY (% OF BUDGET) -

4.2 OVERHEADS 29,964 41,241 41,661 11,439 124,306

[WorldFish (19.21% - direct cost 27,514 36,341 36,761 9,494 110,111

[WorldFish (7% on totalsubcontrcat] 2,450 4,900 4,900 1,945 14,195

[INSTITUTION (% ] -

[INSTITUTION (% ] -

[INSTITUTION (% ] -

TOTAL REQUESTED FROM CPWF 208,192 300,420 303,026 88,362 900,000

CPWF Project Workbook Budget Summary Page


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Budget CommentsPlease provide as much information as possible to enable a good understanding of the key expenditures required.

Project Name Coordination and Change Enabling Project

Date April 12, 2011

COMMENTS

MATCHING FUND (if any) US$225,454

1 PERSONNEL REMUNERATION, TRAVEL AND

ACCOMMODATION

1.1 PERSONNEL

1.1.1 Project Leader

1.1.2 Principal Investigators (Int'L & Reg'l) Includes budget for "Senior coordinator" (William Collis,

Director WorldFish South Asia) who will support the Basin

leader and complementary high level and change-enabling

support; and necessary international staff responsible for

certain project activities. Costing are based on WorldFishnorms, but without service charges which is provided by

WorldFish as a matching fund. Some partial support to the

Coordination role of William Collis is also provided by CSISA

1.1.3 Principal Investigators (Nat'l) Includes budget for several national staff supporting the

project in various roles. Costing are based on WorldFish norms,

but without service charges which is provided by WorldFish as

a matching fund.

1.1.4 Consultants Several Bangladesh consultants are included. They have been

identified because of their ability to advise on policy influence

within government, adding considerable value to the work of

Project G5

1.1.5 Support Staff

1.1.6 Other Project Participants

1.2 TRAVEL AND ACCOMMODATION

1.2.1 Project Leader Domestic travel for project leader, covering field visit travel,

rent a car/petrol as needed, living allowance, accomodation

and related expenses.

1.2.2 Principal Investigators (Int'L & Reg'l) Domestic and international travel, living allowances and

accomodation for project staff.

1.2.3 Principal Investigators & other Science

staffs(National)

Domestic travel for project staff, covering field visit travel, car

rent as necessary or petrol for WorldFish vehicle depending onneeds, living allowances, costs of accomodation. This travel

cost is necessary for proper and effective management of the

project. Costs will follow WorldFish norms.

1.2.4 Consultants

1.2.5 Support Staff

1.2.6 Other Project Participants

CPWF Project Workbook Budget Comments Page 34 of 41


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2 RESEARCH OPERATION

2.1 EQUIPMENT

2.1.1 Office equipment Computers,printers and other minor furniture items required

for projects staff.

2.1.2 Laboratory equipment

2.1.3 Field equipment



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2.2 CONSUMABLES

2.2.1 General communication expenses Telephone, internet and mobile phone allownace for project

related staff. This budget is exclusively for project staffs.

2.2.2 Office supplies Contribution to stationery, office supplies, cleaning materials,

computer printing supplies and others.

2.2.3 Laboratory supplies

2.2.4 Field research supplies Field research activities such as data collection and relatedpurposes.

2.2.5 Other support services (IT services, public

areas, facilities)

Hub office rent, electricity, water, gas, office facility

maintenance, and others IT services.

2.3 COMMUNICATIONS

2.3.1 Communications products Various items (publications, policy briefs, posters, etc

depending on needs)

2.3.2 Bi-monthly team meetings Minor expenses associated with organisation of bi-monthly

meetings

2.3.3 Team/partner training events Costs associated with training events and meetings for project

participants and partners.2.3.4 Participation in Reflection Workshops National contract will be provided for organisation of reflection

workshops

2.3.5 Participation in IFWF3 and IFWF4 Participation in IFWF3 and IFWF4

3 LUMP SUM CONTRACT AGREEMENTS FOR

SPECIFIC DELIVERABLES

3.1 BRAC sub-contract Lump sum contract will be provided to the Bangladesh Rural

Advancement Committee (BRAC) for deliverables associated

with largely with Output 3 (75%) and advisory service related

to the remaining Outputs (25%)

3.2 Training sub-contract This budget is for a training subcontract(s) to a Bangladesh-

based organisation. Discussion are being held with a

Bangladesh agency named "Programme Support Professionals

Limited" with experience in developing training tools, and

delivering training to government, donor projects and NGOs.

3.3

4 MISCELLANEOUS

4.1 CONTINGENCY (% OF BUDGET)

4.2 OVERHEADS WorldFish audited overhead costs are appliedOVERHEADS Partners amount - 7% OH has been calculated (though

WorldFish overhead rate is 19.21%)

[INSTITUTION (% ]

[INSTITUTION (% ]

[INSTITUTION (% ]

[INSTITUTION (% ]



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Staff Time Allocation and Breakdown of Personnel Costs

Project NameDate

1.1.1 Basin Leader Dr. Nowsher Ali Sarder WorldFish CGIAR Project/Basin leader responsible for overall

management of Project G5 (Outputs 0-6)

1.1.2 PI (Int'l) William J Collis WorldFish CGIAR WorldFish South Asia Director will provide a sen

role in oversight of the project and

connections/advice to major development acto

senior govt policy makers (Outputs 0-6). Additio18 days over the period of the project will be co

by CRP1.3.

PI (Int'l) Charlie Crissman WorldFish CGIAR Science advice on establishing M&E/adaptive

management systems (Output 1) and innovation

research (Output 6)

PI (Int'l) Michael Phillips WorldFish CGIAR Science support on reporting, communications

related to Outputs 3,4 and 5

PI (Int'l) Ben Belton WorldFish CGIAR Science support to M&E (Output 1) and in-basin

coordination of innovation research (Output 4).

Additional 18 days for Innovation Researhc over

period of the project will be covered by CRP1.3.

PI (Int'l) Fiona Chandler WorldFish CGIAR Support to development of communications

strategy, and synergies with WorldFish/CRPcommunications systems. Participation support

WorldFish

PI (Int'l) Nireka Weeratunge-Starkloff WorldFish CGIAR Advice on gender strategy and initial training (O

2) and oversight in some follow up actions in

cooperation with Bangladesh based research

assistant below

1.1.2 PI (Reg'l)

1.1.3 PI (Nat'l) Benoy Kumar Barman WorldFish CGIAR Science support

PI (Nat'l) Sabina Islam WorldFish CGIAR Gender strategy development and Gangese G5implementation support (inputs - 10% of time) p

for by CSISA

PI (Nat'l) Md. Emdad Hossain WorldFish CGIAR National-recruited staff to support adapative

management and M&E system and Innovation

Research (Output 1, and contributions to 4-6)

PI (Nat'l)

PI (Nat'l) TBD WorldFish CGIAR National-recruited staff for support through Out

4-6 according to need

PI (Nat'l) TBD WorldFish CGIAR National-recruited staff for support through Out

4-6 according to need

1.1.4 Consultants Hamid Miah Consultant Private Agriculture expert with excellent understandingpolicy processes, and connections to senior

agriculture policy makers, and will assume

responsibility for advising program on strategies

influencing policy related to agriculture and

aquaculture research outputs (G2 particularly)

No. Personnel Name Institution

April 12, 2011

Type of

Institution

Brief Description of Contribution to Project, as desc

in G5 Contacts (Project Workbook)



38/41

Date

No. Personnel Name Institution

April 12, 2011

Type ofInstitution

Brief Description of Contribution to Projecin G5 Contacts (Project Workbo


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Indicative Breakdown of Budget by Output

Project Name

Date

Output Institution $ value of the budget

WorldFish (10%) 59,937

BRAC (1%) 1,450

Local consultants (4%) 6,225

Total for Output 1 67,612


BRAC (1%) 1,450




BRAC (1%) 1,450



WorldFish (10%) 59,937BRAC (2%) 2,900



WorldFish (25%) 149,842

BRAC (15%) 21,750



WorldFish (25%) 149,842

BRAC (75%) 108,750




BRAC (5%) 7,250



TOTAL 900,000

Output No. 5: Development actors

engaged

Output No. 6: Innovation research

Output No. 3: Communications strategy

April 12, 2011

Ganges Coordination and Change Enabling Project

Output 0: Project management systems

in place

Output No. 1: Adaptive management

system

Output No. 2: Gender strategy

Output No. 4: Policy products

CPWF Project Workbook Indicative Breakdown of Budget by Output Page 39 of 41


40/41

% share of the budget

7%

0%

1%

8%

7%

0%

1%

8%

7%

0%

1%

8%

7%0%

1%

8%

17%

2%

11%

30%

17%

12%

3%

31%

7%

1%

1%

8%

100%

CPWF Project Workbook Indicative Breakdown of Budget by Output Page 40 of 41


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Indicative Breakdown of Budget by Institution

Project Name

Date

Institution Total $ value Total % share Comments

WorldFish Center 599,367 66.6%

BRAC 145,000 16.1%

Local consultants for provision of

expert advice, sub-contracts for

communications and partner

organizations for conduct of training

activities

155,632 17.3%

TOTAL 900,000 100.0%

Ganges Coordination and Change Enabling Project (G5)

April 12, 2011

Note: the local (Bangladesh) direct contracts

are 33.40% of total budget; the proportion willhowever increase during implementation

through sub-contract for reflection events,

communication products and training activities

. Beside sub contrcat we have separate budget

for partners training and development.

g5 project workbook-revise in reflection 01apr2012

Documents