g. parks+ recreation -john knight · 8/8/2016 · g. parks+ recreation -john knight 1. consider...

G. PARKS+ RECREATION -John Knight

1. Consider authorization and execution of the following contracts for the Apple Festival to be held on October 2nd, 2016:

(a) Contract C236-2016 with Dana Rodenbaugh to provide roving music entertainment at $475.00.

(b) Contract C237-2016 with Dennis Rogers to provide Native American dance and music entertainment at $500.00.

(c) Contract C238-2016 with Laura McLemore to provide four hours of re-enacting and craft demonstrations as Laura Ingalls Wilder and one main stage program at $225.00.

(d) Contract C239-2016 with Patricia A. Gleue to provide three 45-minute sets at $350.00. (e) Contract C240-2016 with Rachel Louise Taylor to provide one 45-minute set at $100.00. (t) Contract C241-2016 with Shannon Reilly to serve as Master of Ceremonies from 10 a.m. to

5 p.m. at $200.00.

2. Consider authorization and execution of Contract C242-2016 with Shawnee County Allied Tribes to operate the All Nations Inter-Tribal Pow Wow at Lake Shawnee on September 2-4, 2016.

3. Consider approval ofrequest to fill a vacant position of Recreation Leader at an annual salary, including benefits, of$42,866.28.

H. COMMISSION

1. Discussion regarding 2017 budget.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

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HOME RULE RESOLUTION NO. H.R. 2010 - S

A HOME RULE RESOLUTION PROIDBITING CERTAIN ANIMALS

FROM RUNNING AT LARGE

WHEREAS, certain animals running at large on private property or public roadways jeopardize the public safety, health, and welfare of the public within Shawnee County; and

WHEREAS, K.S.A. 29-101 requires all domestic animals, other than cats and dogs, to be enclosed within particular fencing; and

WHEREAS, it is in the public interest to prohibit certain animals from running at large;

NOW, THEREFORE, the Board of C~wity Commissioners of the County of Shawnee, Kansas, meeting in its regular session this ~clay of ~r:,' I . , 2010, and intending to exercise its powers of home rule pursuant to K.S.A. 19-lOboes h'ereby resolve as follows:

1. The following described animals are prohibited from running at large in unincorporated areas of Shawnee County; all domestic animals, other than cats and dogs.

2. At large means the act of an animal which constitutes being off the property of the owner; and not being effectively physically restrained on a chain or leash or not being kept in a suitable fence or by another means of physical restraint from which the animal can escape.

3. Pursuant to K.S.A. 29-101 et seq., all domestic animals, other than cats and dogs, shall be enclosed with a fence sufficiently close, composed of posts and rails, posts and palings, posts and planks or palisades, posts and wire, rails alone, laid up in the manner commonly called a worm fence, or turf, with ditches on each side, of stone, or a hedge in existence on July 1, 1986, composed either of thorn or Osage orange.

4. Any person who knowingly fails to take appropriate measures pursuant to K.S.A. 29-101 et seq. and/or any person who knowingly allows a domestic animal, other than cats and dogs, to be at large, shall be subject to the following penalties:

• First violation - written warning. A warning may be appealed within thirty (30) days of its issuance by delivering a written notice of appeal to the Board of County Commissioners.

• Second violation within a twelve (12) month period - fine in the amount of Five Hundred and No/100 Dollars ($500.00) upon conviction or plea of guilty

•

• Third or subsequent violation within a twelve (12) month period- fine in the amount of One Thousand and No/100 Dollars ($1000.00) upon conviction or plea of guilty

A "violation" occurs pursuant to this Resolution on the date of the incident described in the written warning or citation issued by an officer authorized by law to enforce this Resolution.

5. This Resolution shall take effect upon publication in the official County newspaper.

ATTEST:

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

~··

Michele A. Buhler, Chair

?(~ Vic Miller, Vice-Chair

~~EA,,S) ddorillsley, Member

2

Approved as to Legality and Form: Date 'f-i1·/o

~L (L_-ASST. CO. CUNSELOR

July 29, 2016

SHAWNEE COUNTY Department of

Emergency Management 200 SE ?'h Street

Emergency Operations Center Topeka, KS 66603 (785) 251-4150

Dusty Nichols, Director

MEMO: Calendar and Public Notice - Ambulance Advisory Board

TO: Ambulance Advisory Board Members Board of County Commissioners Shawnee County Kansas

FROM: Nelson E Casteel - Ambulance Compliance Officer Shawnee County Emergency Management

Public Notice The next meetings of the Ambulance Advisory Board are scheduled as follows:

• N '

• MON'l'H > DATE <'.l'.INIE

AUG Wed Aug 31 4:00 PM

SEP Wed Sep 28 4:00 PM

OCT Wed Oct 26 4:00 PM

NOV Wed Nov 30 4:00 PM

DEC Wed Dec 21 4:00 PM

1 ... • •• . ... • ••.•..•.• • ••.• •····•.··.·... 1..ocAT10~ . ·/ ..... •••· ... .. < , · · •·· ··• • . coq,~~t4J\TE$\ .···· ....... Soldier Township Fire Department 39.130168, -95.668904

600 NW 46th Street Upstairs Meetino Room 158T06930134613

Topeka/Shawnee County Public Library 1515 SW 10th Ave, Topeka KS

Perkins 201 City of Topeka Fire Dept Admin

324 SE Jefferson Street, Topeka KS Upstairs Conference Room

Topeka/Shawnee County Public Library 1515 SW 10th Ave, Topeka KS

Menninger 206 Topeka/Shawnee County Public Library

1515 SW 10th Ave, Topeka KS Menninoer 206

39.050531, -95.696658 15STD6663925845

39.05325, -95.66593 15STD6930826068

39.050531, -95.696658 15STD6663925845

39.050531, -95.696658 15STD6663925845

Please note that starting time has been changed for each meeting.

Please place on the Consent Agenda for review.

Should you have any questions please feel free to contact: Compliance Officer Nelson E Casteel at [email protected] or 785-251-4558

1#1#

\ \ \ OFFICE OF THE DISTRICT ATTORNEY ~

THIRD JUDICIAL DISTRICT OF KANSAS

Chadwick J. Taylor, District Attorney

MEMORANDUM

TO:

FROM:

Board of County Commissioners

Chadwick J. Taylor, District Attorney

August 3, 2016 DATE:

RE: Request for Diversion Fund Payments

The District Attorney's Office wishes to pay the following invoices from their Diversion Fund account:

1) City of Topeka Parking Section for monthly validation fees for July 2016 a) Invoice No. P100005857 dated July 29, 2016 in the amount of $109.oo·

2) Clayton Paper for copy paper a) Invoice No. 96054 dated July 27, 2016 i.n the amount of $123.60

3) Hoff, Shawn for transcript fees a) Invoice dated July 29, 2016 in the amount of$17.00

3) LindySpring Systems for monthly water service a) Invoice No. 1040919 dated June 23, 2016 in the amount of $75.40 b) Invoice No. 1030521 dated July 8, 2016 in the amount of $75.40 c) Invoice No. 1045620 dated July 20, 2016 in the amount of $10.00 d) Invoice No. 1045621 dated July 20, 2016 in the amount of $10.00

4) Office Depot for office supplies a) Invoice No. 852249347001 dated July 21, 2016 in the amount of $36.42

5) Willard & Schuyler Reporting, LLC for transcript fees a) Invoice No. 3258 dated July 25, 2016 in the amount of $159.00

The District Attorney's Office hereby requests placement on the consent agenda for consideration of the above itemized invoices, in the total amount of $615.82, to be paid from the Diversion Fund account.

Shawnee County Courthouse 200 SE 7th Street, Suite 214 • Topeka, Kansas 66603 • (785) 251-4330

QTY DESCRIPTION

1 06/28 PKN SHOP 1VCHR 1 07/01 PKN SHOP 3VCHR 1 07/06 PK N SHOP 4VCHR 1 0~08 EK N SHOP 1VCHR

1 o 121PKN SliOP 4VCHR 1 07/14 PK N SHOP 8VCHR 1 07/18 I( N SHOP 4VCHR 1 07/20 • N SHOP 1VCHR 1 07/22 • · NS R 1 07/27 ·, NS

Invoice No: Invoice Amount: Invoice Date: Due Date: Customer No.:

PI00005857 $ 109.00 07/29/2016 08/13/2016

EXT PRICE

2.50 3.50 7.00 1.50

"'f~o' 20.50 11.00 1.50

' '

QTY DESCRIPTION

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Account Balance:

EXT PRICE

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1.50 1.00 4.50 2.50

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10.50 6.50 1.00 6.50

$331.50

Please detach and remit with payment!

Invoice Amount: $ 109.00 PI00005857 07/29/2016

Invoice No: Invoice Date:

CITY OF TOPEKA

Billing Inquiries (785) 368-3916 · Payment Inquiries: (785) 368-3916

Account Balance:

CITY OF TOPEKA PARKING SECTION 620 SE MADISON UNIT 10 TOPEKA, KS 66607

Customer No.:

SHAWNEE CO DISTRICT ATTORNEY VICTIM/WITNESS 200 SE 7TH ST TOPEKA, KS 66603

$331.50

Sold To SHAWNEE COUNTY 200 SE 7TH STREET PURCHASING B-27 TQPE;KA KS 66603

jcLAYTON PAPER AND DISTRIBUTION ! 1302 S. 58th. Street

ST.JOSEPH, MO 64507

INVO/CI:. Phone 816-36~-0220 Fax 816-364-0086

Ship To DISTRICT ATTORNEY'S OFFICE 200 SE 7TH TOPEKA KS 66603

Custorffer # · Urder. Pate · •Sales Order# · Biiye( · cu:stomef PIO 11 · Ship Vif Tr JAiooa ·salesman 60 . 07/il/2016 096054

lnvrii~eu.' T · :1/1yoice:nate · · ShipQ~t( . , ··· ·• ·fre.iJJ~t)erms .. · ._ ,·, •·- ; • •• · Tlintis. · ·.

Q96054 07/27/2016 07/27/16 PREPAID NET 3_0 DAYS

·.·· ·.:·.·; ....

1 GP999705 •:-..

.····:/··

····-··,:·····

· ·signature Proof ·of Deli very: ·

'· }h~'* :.·::(:i;ii,:~fo£b:;;,::.::Me.;1iikige ,: :*:,b~·ii , · 3. CS A,DUL'.1:'. _OFFI~E SUIT:E }14 . _ 1.' CS JV·. o':F°FICl!k·ACROSS "HALL ' ... ·. ', ' . ******************************

SPECTRUM MULTI-USE COPY PAPER Cs $92.7Q :, . ..-,: · · ''i{>tk&:Et:Kii'rf .. :~i . 'rh(tiaf ::: f,i:/io:6 . =::: . :::: ·:. :. ·:- ·:: ::

PER CASE .: :;':•·iif/skm6¥.i4!iiif)i&ifr£4&~:ii: coi?i/,~ti?.~k fa:§::.--:.·· · · ·. ::·. :. -,i'ci\:io,: :· · : .. :. $so-: 9 o

8. SXll-20# 92 BRIGHT 10/s_qo . :.'.:ti:Ei: cisE: ... '· ·. . · ·,. · ·

vrsn OUR WEBSITE AT WWW.CLAYTONPAPER.COM "LIKE" US ON FACEBOOK!

Terms & Conditions

Merchandise Freight Misc Charges Sub Total Taxable Tax <TSE)

123.60 o.oo o.oo

123.60 Q.00 0.00

All claims must be made within 5 days. Amounts over 60 days past due are subject to 1.5% monthly service charge. If account is placed with

Todd Hiatt 07/27/16 12:26 collection. buver is resoonsible for all 'fees. TOTAL $123.60 Customer Copy Pay By 08/26/2016 Writer: AO

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1 AV *A-01-51W-AM-00579-3

l111'1111'1·l''l1l•l•''''··''1'l'•11l•"ll11•1'1'l1'·''11'll'l'11 DISTRICT ATTNY OFFICE 200 SE 7TH ST STE 214 TOPEKA KS 66603-3933

~ 6

MONTHLY STATEMENI If paying by Credit Card, please complete this section

AMOUNT ~ II CARD NUMBER

D~ D · ·· 1-------------1--s1GNATURE EXP.DATE

'-'ARDHOLDER NAME (Please Print)

••• • ·····••~· .. "···~-·~•···-"•-·,n-•----- ~·•'-••<• .u,,,. •·-··· -"•, •·• ·-·'··•• <.,.,;, "·-"·••-:.. . . . . DISTRICTATTNY OFFICE

I• . . _ 07/20/'fQ16 1 of 3 $ 170.8( MAKE CHECKS PAYABLE TO: LINDYSPRING BOITLED WATER

TERMS: Payment Due Upon Receipt

.... ····· ............. - ..... ·-

Amount$ nclosed

I I I I'•• I I I' I I' ·111 I I• 11 • 11l l I l I l I 11l 1 'l 11 I• 11 I• 1' l I I•'' 'I· 1' 1 I I I I LINDYSPRING BOTTLED WATER 115 NW VAN BUREN ST TOPEKA KS 66603-3315

_________ _: _____ J:.LE}.S!: QEt.AC_H l:JE8El\N.P l;.NQLQSE_WlTl-i YQUB P_AY]IIE;_NT_IN_THJ: l;N\lEl.,.01:.E J:RQV!PE.D ____________ .

Balance Forward 06/23/2016 1040919 5 Gal Lindyspring 06/23/2016 1040919 INVOICE TOTAL 06/27/2016 PAYMENT 07/08/2016 1030521 5 Gal Lindyspring 07/08/2016 1030521 INVOICE TOTAL 07/18/2016 PAYMENT 07/20/2016 1045620 Hot/Cold Rental 07/20/2016 1045620 INVOICE TOTAL

. 07/20/2016 1045621 Hot/Cold Rental 07/20/2016 1045621 INVOICE TOTAL

283.3t (Delv) 13.00 75.40

75.4t 144.75 -144. 71

(Delv) 13.00 75.40 75.41

138. 61 -138.6' 1.00 10.00

10.01 1.00 10.00

10.01

Next Delivery: 08/05/2016

Go paperless! We now offer eStatements and automatic bill pay. Please call the office for more information.

Office DEPOT.

FEDERAL ID:59-2663954

BILL TO:

Office Depot, Inc PO BOX 630813 CINCINNATI OH 45263-0813

ATTN: ACCTS PAYABLE ~ SHAWNEE CNTY DA

9"'o 200 SE 7TH ST STE 214 "' TOPEKA KS 66603-3933

§

ORIGINAL INVOICE 10000

THANKS FOR YOUR ORDER IF YOU HAVE ANY QUESTIONS OR PROBLEMS. JUST CALL US

FOR CUSTOMER SERVICE ORDER: (888) 263-3423 FOR ACCOUNT: (800) 721-6592

.. Jr::JYQJCE I\JlJ!\11.BER AMQlJNTOUE 852249347001 36.42 INVOICE DATE TERMS

21-JUL-16 Net30

SHIP TO:

SHAWNEE CNTY DA 200 SE 7TH ST STE 214 TOPEKA KS 66603-3933

PAGE; NUMBER Paae 1 of 1

PAYMENT DUE 20-AUG-16

1.11 ... 11 ••• 11 •• 11 ..... 11 ••• 11.1.1 .... 11 ••• 11 •• 11 ••• 1 •• 1 ••• 111

' ",..r,...ll1.1T J.IIIMBER I PURCHASE ORDER SHIP TO ID ORDER NUMBER I ORDER DATE I SHIPPED DATE I 0000000 DA 852249347001 J 20~_JUL-16 J 21-JUL-_16 --·

j-BIL1-1..i,-, ·-ID jAGCOUNT, MANAGER I RELEASE·· ··: .. · .QRDERED BY ·- DE.SKTOP . I COST CENTER .. I ; I KATHY BEACH I

CATALOG ITEM #I I DESCRIPTION/

I U/M

I QTY

I QTY I QTY I UNIT I EXTENDED MANUF CODE CUSTOMER ITEM # ORD SHP B/0 PRICE PRICE

739269 LIGHTNING TO USB 3.0/2.0 C EA 3 3 0 12.140 36.42 VQ0345 739269

All amounts are based on USO currency

SUB-TOTAL

DELIVERY

SALES TAX

TOTAL

36.42

0.00

0.00

36.42 To return suppl ;es, please repack in original box and insert our packing list, or copy of this invoice. Please note problem so \le may issue credit or replacement, Mhichever you prefer. Please do not ship collect. Please do not return furniture or machines until you call us first for instructions. Shortage or damage must be reported within 5 days after delivery.

CUSTOMER NAME

SHAWNEE CNTY DA

Please Send Your Check to:

BILLING ID

FLO

OFFICE DEPOT PO Box 660113 Dallas TX 75266-0113

002199-001155

DETACH HERE

INVOICE NUMBER

852249347001

INVOICE DATE

21-JUL-16

INVOICE AMOUNT

36.42

AMOUNT ENCLOSED ,__ ____ _;.:; ___ --J

0023244818522493470012 00000003642 1 1

Please return this stub with your payment to ensure prompt credit to your account.

Please DO NOT staple or fold. Thank You.

00001/00001

... \ v:_· Shawnee County - # ri.._

Office of County Clerk ~

To:

From:

Date:

Re:

CYNTHIA A. BECK

785-251-4155 Fax 785-251-4912 200 SE 7'h Street Room 107 www.snco.us Topeka, Kansas 66603-3963

MEMORANDUM

Board of County Commissioners

Cynthia A. Bec~nty Clerk

August 3, 2016

Hire new employee at higher step

I am requesting approval to hire the Real Estate Specialist position in my office at Grade 12, Step 5. This applicant has exceptional qualifications and experience, and will be an excellent asset to my office and to the citizens of Shawnee County. The annual salary at this step would be $37,918, plus $11,755 for benefits, reflecting total salary and benefits at $49,673.

There are funds available in the County Clerk's 2016 budget to cover this cost.

Thank you for your consideration to this request.

cc: J. Crowl, Human Resources Director B. Greiner, Financial Services Administrator

August 3, 2016

SHAWNEE COUNTY Department of

Emergency Management 200 SE ih Street

Emergency Operations Center Topeka, KS 66603 (785) 251-4150

Dusty Nichols, Director

MEMO: Board Meeting Minutes and Board Member Information

TO: Ambulance Advisory Board Board of County Commissioners Shawnee County Kansas

FROM: Nelson E Casteel - Ambulance Compliance Officer Shawnee County Emergency Management

The Ambulance Advisory Board Meeting approved minutes for two meetings in March 2016 are attached to this memorandum.

The table below indicates the current Board Members, their affiliation/position and their term information.

John Willey Citizen at Large 3 6/11/2017 jwil le~(@cox.net years

Brooke Oxandale Citizen at Large 3 6/11/2017 [email protected] years

Paul Leavens St Francis Hospital 3 6/11/2018 Paul.Leavens(@sftks.net Representative years

Stormont Vail 3 Renea Wilson Hospital 6/11/2018 JenWilso(@stormontvail.org

Re resentative years

Rural Fire 3 Karl McNorton Departments 6/11/2019 karl. mcnorton(@soldiertownshiQ.org

Re resentative years

Richard Sigle Jr City of Topeka Fire 3 6/11/2019 rdsigle@T 012eka. org Representative years

Please place on the Consent Agenda for review.

Should you have any questions please feel free to contact: Compliance Officer Nelson E Casteel at [email protected] or 785-251-4558

###

SHAWNEE COUNTY AMBULANCE ADVISORY BOARD MEETING MINUTES

Wednesday March 23, 2016 at 17:30 hrs Topeka Shawnee County Public Library

1515 SW 10th Ave, Topeka Ks 39.050531, -95.696658

Call to Order - Meeting called to order at 17:30 by Chairperson Karl McNorton

Roll Call: Six Board Members present at Roll Call.

Guests:

(Board Members Michael Martin, Paul Leavens, Brooke Oxandale, Alan McKenzie, Angela Gamber, John Willey)

Chairperson McNorton welcomed newly appointed Board Member John Willey and ExOfficio Member Commissioner Cook

Nelson E Casteel - Ambulance Compliance Officer Rich Eckert - Shawnee. County Counselor Zach Bottenberg - Topeka Fire Department Investigator- (RFP Comm) Scott Lenn - AMR General Manager Jon Antrim - AMR Operations Manager - Shawnee County Rodney Dyche - Paramedics Plus Corporate Management Trainer R.E. "Tuck" Duncan - representing Paramedics Plus Matt Orozco - AMR CES Kristi Brown - AMR Director of Government Relations Leslie Mueller - AMR Regional CEO Jon Feliciano - representing AMR Alan Manthey - AMR Field Supervisor Steve Guyle - AMR Field Supervisor & SCFD #3 Deputy Chief Ray Finley - AMR Field Supervisor

Chairperson McNorton asked guests and Board Members to introduce themselves.

Approval of Agenda

Motion by Board Member McKenzie: second by Board Member Gamber: passed 6-0 to approve the agenda as presented

Approval of previous Minutes

Minutes from December 2015 meeting

Page 1 of5

Motion by Board Member Oxandale: second by Board Member Martin passed 6-0 to approve the minutes as presented.

MEETING MINUTES 3-23-16

Old Business


AMR Operations Manager Jon Antrim provided the annual year-end report and update.

Page 2 of5

Mr. Antrim reported that AMR had a plaque that they want to present to former Board Member Nels Anderson in the future when he is available to attend a meeting.

Mr. Antrim reported that there were significant management changes during the course of fiscal year 2015.

Mr. Antrim reported that there was a little over 46,000 unit hours worked in the local operations for 2015. Mr. Antrim indicated that this equates to the number of hours there were ambulances in the field.

Mr. Antrim reported that during 2015 they had an average of 47 transports daily.

During 2015, Mr. Antrim reported that AMR provided an ambulance at events on 304 occasions. Of those 304 events there was 120 occasions where the time was donated and the requesting party was not billed.

Mr. Antrim reported that from 2015 to 2016, the system again grew and there was over 1000 more responses and 1000 transports in comparison.

Mr. Antrim outlined the Mobile Integrated Health program that AMR provides. There were 560 calls handled by the program which assisted in keeping units available on the street for emergency calls.

Mr. Antrim introduced Mr. Orozco who was selected to take over the CES duties for the Shawnee County Operation.

Mr. Antrim outlined the Operation Red File and Home for the Holiday programs.

Mr. Antrim reports that AMR submitted an application containing over 1000 pages in order to seek accreditation. The next step is the on-site evaluations and then making any additional information available.

Mr. Antrim reported that their partnership with Washburn Tech is very strong. AMR has donated cots, ambulances and other materials to the school for the EMS program. As Washburn Tech is teaching regular EMT programs, AMR will no longer be hosting them; however EMT students can continue to receive internships from AMR.

Going forward Mr. Antrim is looking towards holding a CPR class each month for 2016.

In answer to a question from a Board Member, Mr. Antrim and Mr. Lenn reported that with the Affordable Care Act in place, more people have access to medical care and this in turn can lead to more runs and transports for the Emergency Medical Systems.


New Business


The Compliance Officer asked the Board to set the meetings for May 25 and July 27 2016.

Motion by Board Member Willey: second by Board Member Gamber: passed 6-0 to set the next meetings for May 25 and July 27 2016

Compliance Officer Casteel provided a copy of the AAB RFP Committee recommendation to all Board Members and member of the public present.

Compliance Officer Casteel provided a copy of the updated timeline.

Page3 of5

Discussions were undertaken and questions were received from the public and Board Members regarding both items

Chairperson McNorton expressed his thanks to Board Members Gamber, Leavens, Martin, RFP Member Bottenberg, Cpl Errin Mahan and Compliance Officer Casteel for their work, cooperation and collaboration on the RFP Evaluation Committee

Compliance Officer Casteel reported that the scoring involved 7 different items, each on a scale of 1-5. All items weighted the same.

Compliance Officer Casteel reported that the Ambulance Advisory Board will be asked to approve and sign the recommendation of the RFP Committee and forward such to the BOCC on Wednesday evening March 30 at Mission Township Fire Department. There must be four yea votes for it to proceed. Following that meeting, the Compliance Officer will forward the recommendation to the County Counselor, Director of Administrative Services and the BOCC no later than EOB April 1. The recommendation will then be placed on the BOCC Agenda on Thursday April 14.

Chairperson McNorton reported that the RFP Evaluation Committee was pleased that they had received very complete and informative packets from both vendors.

In answer to a question from a member of the public, Compliance Officer Casteel recited Sections 5.6 & 5.6.1 of the RFP Document which outlined what materials could be released:

5.6 Open Records Act: All proposals become the property of Shawnee County. Kansas law requires all information contained in proposals to become open for public review once a contract is signed or all proposals are rejected.

5.6.1 Copies of individual proposals may be obtained under the Kansas Open Records Act by calling 785-251-4042 to request an estimate of the cost to reproduce the documents and remitting that amount with a written request to the above address, or a consultant may make an appointment by calling the above number to view the proposal



file. Upon receipt of the funds, the documents will be mailed. Information in proposal files shall not be released until a contract has been executed or all proposals have been rejected.

In answer to a question from a member of the public, Compliance Officer Casteel reported that the BOCC can see the proposals and make examinations when making their decision and they can also decided when/if to release information.

In answer to a question from a member of the public, Compliance Officer Casteel outlined that the recommendation will then be placed on the BOCC Agenda on Thursday April 14. Because of the language in the RFP, the BOCC owns the documents and they would need to be the ones that order any release of it.

The bylaws for the Board indicate that the same agenda layout must be used for all meetings. There is however a provision in the bylaw that allows for a change to the agenda format "by a majority vote of its members." Board Members were asked to change/shorten the agenda format for the March 30 special meeting.

Motion by Board Member Martin; second by Board Member Willey; passed 6-0 to shorten the agenda for the March 30th Special Meeting

Compliance Officer Report

Compliance Officer Casteel asked if there were any questions related to the Compliance Officer's report to address or any other concerns Board Members may have for the Compliance Office.

Compliance Officer Casteel reported that he would be contacting the Rural Fire Chiefs and the City of Topeka Fire Department in reference to filling the terms of Board Members McKenzie and Martin when their terms expire on June 11, 2016.

Compliance Officer Casteel reported that during January there was an increase of "severe weather" exemptions due to the Black Ice event that took place on January 19th.

Communications by AMR Management

Page 4 of5

Mr. Antrim reported that he came in at the end of November and has been seeing good communications between the agencies they deal with.

Mr. Antrim reported that they are starting a hiring process in April 2016 which will include hiring more part-timers to fill the gaps that happen.

Mr. Antrim reported that they are serving on committees with the local health care systems in order to see what they are doing both right and wrong.

Mr. Antrim reported that he has met with each of the local fire chiefs in order to address and/or solve any problems.


SHAWNEE COUNTY AMBULANCE ADVlSORY BOARD MEETING MINUTES

Mr. Antrim reported that the local AMR operation is going to be developing a strategic plan based upon what is best for the whole system.

Mr. Antrim reported that Compliance Officer Casteel is in continuous contact with him regarding any issues or problems that have arose.

Administrative Communications

In answer to question from a fellow Board Member, Board Member Martin reported that the City of Topeka and the Fire Department were working towards a plan regarding how they handle EMS in the city.

Chairperson McNorton reported that during the process of the RFP, there were updates made to the City of Topeka and they were kept abreast of what was being put into place by the RFP Committee.

Executive Session

No executive session was needed.

Public Comments

No public comments were made.

Adjournment

Motion bv Board Member McKenzie: second by Board Member Martin to adjourn.

Meeting adjourned at 18:14

Minutes approved by unanimous vote of Board during monthly meeting on July 27, 2016

Approved:

t' ' - C . ll-lA,y'.2fX>,,) 0 w o·OS Chairperson Allison Alejos 0

Page 5 of5 MEETING MINUTES 3-23-16

Date:

7/27/16


Wednesday March 30, 2016 at 17:30 hrs Mission Township Fire Department

3101 SW Urish Rd Topeka Ks

39.011195, -95. 78168

Call to Order - Meeting called to order at 17:30 by Chairperson Karl McNorton

Roll Call: Four Board Members present at Roll Call. (Board Members Michael Martin, Brooke Oxandale, Alan McKenzie, Angela Gamber, John Willey)

Guests: Nelson E Casteel - Ambulance Compliance Officer Scott Lenn - AMR General Manager Jon Antrim - AMR Operations Manager - Shawnee County R.E. "Tuck" Duncan - representing Paramedics Plus Jon Feliciano - representing AMR

Chairperson McNorton asked guests and Board Members to introduce themselves.

Approval of Agenda

At the March 23 meeting, Board Members approved making the change to shorten agenda format for the March 30 special meeting

Motion by Board Member Gamber: second by Board Member McKenzie: passed 5-0 to approve the shortened agenda as presented

Old Business

Board Members were asked to approve the recommendation from the RFP Committee and to forward such said recommendation to the Board of County Commissioners.

Motion by Board Member Willey: second by Board Member Martin: passed 5-0 to sign the recommendation of the RFP Evaluation Committee and direct the Compliance Officer to provide it to the Board of County Commissioners.

Compliance Officer Report

Compliance Officer Casteel outlined the process for public release of the proposals.

Page 1 of2

Compliance Officer Casteel reported that the BOCC has deemed it necessary and proper to release all the proposal documents to the public. The documents were placed in the Dropbox and on the Ambulance Compliance website.



Compliance Officer Casteel further reported that immediately following the adjournment of the meeting, he would send out an email with the web addresses and a media release indicating the public release of the documents and where they could be found.

Compliance Officer Casteel then provided an electronic copy of the AMR proposal to Mr. Duncan and provided an electronic copy of the Paramedics Plus proposal to Mr. Lenn.

Administrative Communications

No administrative communications were made.

Executive Session

No executive session was needed.

Public Comments

No public comments were made.

Adjournment

Motion by Board Member Martin; second by Board Member Willey to adjourn.

Meeting adjourned at 17:38

Minutes approved by unanimous vote of Board during monthly meeting on July 27, 2016

Approved:

~rv--0:~s Chairperson Allison Alejo'sJ

Page 2 of2 MEETING MINUTES 3-30-16

Date:

7/27/16

Shawnee County Department of Community Corrections

712 S. Kansas Avenue, 3rd Floor, Topeka, Kansas 66603-3821 Adult Intensive Supervised Probation Phone (785) 251-5401 Fax (785) 233-8983 Juvenile Intensive Supervised Probation Juvenile Case Management Phone (785) 251-5400 Fax (785) 232-3384

MEMORANDUM

To: Board of County Commissioners From: Rebecca Cartmill, Interim Director Date: 08/01/2016 RE: Approval for line item adjustments

We are requesting approval to make adjustments to line items in our KDOC FY16 budget. We need to move $5,913.65 from line items with balances to line items that are in need of additional funds.

For BOCC Agenda: Monday, August 8, 2016

KANSAS COMMUNITY CORRECTIONS ACT FY 2016 QUARTERLY BUDGET ADJUSTMENT REPORT

Agency: SN Period: 04-01-16 to 06-31-16 4th qtr FY16

Line 42 wall/door installation 713.00 Line 42 wall/door installation 2,000.00

Line 67 Recove Coach Line 26 cell hone 105.00 Line 59 Evaluations Line 43 Evaluations 1,500.00

Line 60 Treatment/Grou s Line 43 Evaluations 1,500.00 Line 72 BIP evaluations Line 43 Evaluations 95.65

TOT AL: $ 5,913.65

IF BUDGET ADJUSTMENTS TOTAL $5,000 OR ONE PERCENT OF THE CURRENT YEAR GRANT AWARD, WHICHEVER IS HIGHER, THE FOLLOWING SIGNATURES ARE REQUIRED:

I certify that any budget adjustment listed above, has been approved by the Community Corrections

Adviso~~

§)~ .. 0 . q-:2.-1~ Community Corrections Advisory Board Chair Date

I certify that any budget adjustment listed above, has been approved by the County Commission.

County Commission Chair (Sponsoring County) Date

Shawnee County - Prod

Community Corrections Income Statement 04/01/2016 to 06/30/2016

Key Object Description Debit Encumbrance Credit

21CROOO Corrections Cost Center

209020161 Begining Balance: 40,154.37

50100 Unclassified 20,510.43 0.00 0.00

50101 Union 3,324.80 0.00 0.00

50103 Classified 4,586.40 0.00 0.00

50121 Payroll - EAP 6.60 0.00 0.00

50130 Health Insurance - Employer 4,357.68 0.00 0.00

50166 FICA - Employer Burden 2,088.93 0.00 0.00 50167 KPERS - Employer Contribution 2,893.03 0.00 0.00

50171 Life Insurance - Employer 9.90 0.00 0.00

50175 Unemployment Insurance 76.72 0.00 0.00

50176 Workers Compensation Insurance 738.86 0.00 0.00 209020161 Total: 38,593.35 0.00 0.00

Grand Total: 38,593.35 0.00 0.00

Ending Balance: 1,561.02


GL Transaction by Key and Object Summary 04/01/2016 to 07/31/2016

Key Object Description


209020161 50100 Unclassified 209020161 50101 Union 209020161 50103 Classified

209020161 50121 Payroll - EAP 209020161 50130 Health Insurance - Employer 209020161 50166 FICA 209020161 50167 KPERS

209020161 50171 Life Insurance 209020161 50175 Unemployement Insurance 209020161 50176 Workers Compensation Insurance

Grand Total:

User: TA YLORK2 - Kimberly Taylor Page

I Report: GLJL l 999test-GLJL l 999test: Transactions by Key and

23,928.84 3,843.60 5,350.80

8.80 5,810.24 2,433.37 3,371.61

13.20 89.41

861.09 45 710.96

451710.96

Debit

\

\ \

Credit Balance

0.00 $23,928.84

0.00 $3,843.60

0.00 $5,350.80

0.00 $8.80

0.00 $5,810.24

0.00 $2,433.37 0.00 $3,371.61

0.00 $13.20 0.00 $89.41 0.00 $861.09 0.00 $45 710.96

0.00 $45,710.96

Current Date: 08/0I/2016 Current Time: 13:25: 19



Key Object Description Debit Encumbrance Credit


209020162 Begining Balance: 220,096.50

45701 Reimbursement- Misc 32.00 0.00 0.00

50103 Classified 129,625.97 0.00 0.00

50116 Employee Benefits 3,028.48 0.00 0.00

50121 Payroll - EAP 36.00 0.00 0.00

50130 Health Insurance - Employer 23,533.95 0.00 0.00

50166 FICA - Employer Burden 9,472.66 0.00 0.00

50167 KPERS - Employer Contribution 13,195.16 0.00 0.00

50171 Life Insurance - Employer 54.00 0.00 0.00

50175 lJnemploymentinsurance 349.49 0.00 0.00

50176 Workers Compensation Insurance 3,369.83 0.00 0.00

50284 Telephone 2,830.60 0.00 0.00

53200 CC Drug Testing Service 561.50 0.00 20.00

53203 CC Mental Health Evaluations 390.00 0.00 390.00

53206 CC Sex Offender Treatment 120.00 0.00 0.00

53207 CC Academic Education Service 227.00 0.00 0.00

53208 CC Vocational Education Serv 2,300.00 0.00 0.00

53230 CC Contractual Professional Se 92.30 0.00 92.30

53231 CC Housing Assistance 1,850.00 0.00 0.00

53233 CC Janitor 648.00 0.00 0.00

53250 CC Transportation Assistance 7,000.00 157.50 12.00

53252 CC Travel Subsistence 1,251.47 0.00 0.00

53260 CC Training Education 92.57 0.00 0.00

53270 CC Facility 216.00 0.00 0.00

53271 CC Rental Costs 2,713.00 2,713.00 0.00

53272 CC Other Community 1,397.00 0.00 0.00

53280 CC Copier Lease 1,286.21 0.00 0.00

53282 CC Fire Ext Service 90.19 0.00 0.00

53330 CC Supplies & commodities 288.66 0.00 3.14

53331 CC Drug Testing Supplies 1,589.00 0.00 14.88

209020162 Total: 207,641.04 2,870.50 532.32

Grand Total: 207,641.04 2,870.50 ·s32,32

Ending Balance: 10,117.28





209020162 50103 Classified

209020162 50116 Employee Benefits

209020162 50121 Payroll - EAP

209020162 50130 Health Insurance - Employer

209020162 50166 FICA

209020162 50167 KPERS

209020162 50171 Life Insurance

209020162 50175 Unemployement Insurance

209020162 50176 Workers Compensation Insurance

209020162 50284 Telephone

209020162 53200 CC Drug Testing Service

209020162 53203 CC Mental Health Evaluations

209020162 53206 CC Sex Offender Treatment

209020162 53207 CC Academic Education Service

209020162 53208 CC Vocational Education Servic

209020162 53230 CC Contractual Professional SE

209020162 53231 CC Housing Assistance

209020162 53233 CC Janitor

209020162 53250 CC Transportation Assistance

209020162 53252 CC Travel Subsistence 209020162 53260 CC Training Education

209020162 53270 CC Facility

209020162 53271 CC Rental Costs

209020162 53272 CC Other Community Correct

209020162 53280 CC Copier Lease

209020162 53282 CC Fire Extinguisher Service

209020162 53330 CC Supplies & commodities

209020162 53331 CC Drug Testing Supplies

209020162 53377 CC Equipment

Grand Total:

User: TA YLOR.K2 - Kimberly Taylor Page 1 Report: GLJL1999test-GLJL1999test: Transactions by Key and

149,877.20

3,163.98

47.00

30,714.98

10,949.22

15,256.62

70.50

404.09

3,896.29

2,830.60

586.50

390.00

120.00

227.00

2,300.00

92.30

2,380.00

648.00

9,157.50

1,296.29

92.57

216.00

5,426.00

1,397.00

1,286.21

90.19

288.66

1,589.00

1,286.21 246 079.91

2462079.91

Debit Credit Balance

0.00 $149,877.20

67.75 $3,096.23

0.00 $47.00

0.00 $30,714.98

0.00 $10,949.22

0.00 $15,256.62

0.00 $70.50

0.00 $404.09

0.00 $3,896.29

0.00 $2,830.60

45.00 $541.50

390.00 $0.00

0.00 $120.00

0.00 $227.00

0.00 $2,300.00

92.30 $0.00

530.00 $1,850.00

0.00 $648.00

12.00 $9,145.50

44.82 $1,251.47

0.00 $92.57

0.00 $216.00

2,713.00 $2,713.00

0.00 $1,397.00

1,286.21 $0.00

0.00 $90.19

3.14 $285.52

14.88 $1,574.12

0.00 $1,286.21 5 199.10 $240 880.81

52199.10 $240,880.81

Current Date: 08/01/2016

Current Time: 13:25:44.

Key Object

21CROOO

209120160

50284

53203 53204

53230 53231

53252

53260

53272 209120160



Description Debit

Corrections Cost Center

Begining Balance:

Telephone 52.50

CC Mental Health Evaluations 2,350.00 CC Mental Health Treatment 192.00

CC Contractual Professional Se 1,166.08 CC Housing Assistance 530.00

CC Travel Subsistence 725.12 CC Training Education 181.49

CC Other Community 7,808.14

Total: 13,005.33

Grand Total: 13,005.33

Ending Balance:

Encumbrance Credit

47,379.79

0.00 0.00

0.00 0.00 0.00 0.00

0.00 107.63

0.00 530.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 637.63

0.00 637.63

35,012.09





209120160 50284 Telephone

209120160 53203 CC Mental Health Evaluations

209120160 53204 CC Mental Health Treatment

209120160 53230 CC Contractual Professional SE

209120160 53231 CC Housing Assistance

209120160 53252 CC Travel Subsistence

209120160 53260 CC Training Education

209120160 53272 CC Other Community Correct

Grand Total:

User: TA YLORK.2 - Kimberly Taylor Page

I Report: GLJLI 999test-GLJL 1999test: Transactions by Key and

52.50

2,825.00

192.00

1,558.41

1,060.00

725.12

181.49

72808.14 14 402.66

142402.66


0.00 $52.50

475.00 $2,350.00

0.00 $192.00

499.96 $1,058.45

1,060.00 $0.00

0.00 $725.12

0.00 $181.49

0.00 $7 808.14 2 034.96 $12 367.70

22034.96 $12,367.70


Current Time: 13:26:05

Key Object

21CROOO

209120161

50284

53203

53230

53252 53260

53272 209120161



Description Debit

Corrections Cost Center

Begining Balance:

Telephone 52.50

CC Mental Health Evaluations 11,173.75

CC Contractual Professional Se 8.00

CC Travel Subsistence 1,049.13

CC Training Education 181.48

CC Other Community 7,808.14

Total: 20,273.00

Grand Total: 20,273.00

Ending Balance:

Encumbrance Credit

79,719.05

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

59,446.05



Key Object Description 21CROOO Corrections Cost Center

209120161 50284 Telephone 209120161 53203 CC Mental Health Evaluations 209120161 53230 CC Contractual Professional SE

209120161 53252 CC Travel Subsistence 209120161 53260 CC Training Education 209120161 53272 CC Other Community Correct

Grand Total:

User: TA YLORK2 - Kimberly Taylor Page

I Report: GLJL1999test-GLJLl999test: Transactions by Key and

52.50 22,347.50

8.00

1,049.13 181.48

7,808.14 31 446.75

312446.75


0.00 $52.50

11,173.75 $11,173.75

0.00 $8.00

0.00 $1,049.13

0.00 $181.48

0.00 $7,808.14 11173.75 $20 273.00

112173.75 $20,273.00


Current Time: 13 :26:22

August 2, 2016

TO:

FROM:

RE:

Shawnee County Health Department

Board of County Commissioners of the County of Shawnee, Kansas

Allison Alejos, Director ().Cv

Leading the Way to a Healthier Shawnee County

Out-of-State Travel - National Immunization Conference

Action Requested: Approval of out-of-state travel for one Shawnee County Health Department (SCHD) immunization staff member to attend the National Immunization Conference September ~3-15 in Atlanta, Georgia.

The Kansas Department of Health and Environment (KDHE), Immunization Program, will pay up to $1,300.00 for conference travel, hotel, and meals. (See attached letter.)

The Shawnee County Health Department received the Operation Honey Bee award for highest adolescent immunization rates among urban health departments for 2015. The award included all expense coverage for one staff person to attend the 2016 National Immunization Conference (NIC) in Atlanta, Georgia.

The conference will bring together partners from local, state, federal, and private sector areas. There will be opportunities to hear national experts discuss immunization and vaccine-preventable disease. Some of the topics covered will include adult immunization, epidemiology and surveillance, childhood and adolescent immunization.

In 2015, the SCHD Immunization Program gave 16,580 vaccinations to 6,000 clients.

Cost Parking at Kansas City $29.00 Airport Hotel $500.00

Ground Transportation $120.00

Mileage (to and from Kansas $74.00 City Airport) **Meals $69 x 4 days=$276.00

ESTIMATED TOTAL $999.00

**The meal allowance exceeds the approved Shawnee County per diem rate. Staff will be reimbursed at the higher KDHE rate of $69.00 per day per person.

AA/klw Attachments C: Linda Ochs, Clinical Services Division Manager

2600 SW East Circle Dr. Topeka, KS 66606 I 785.251.5600 www .shawneehea Ith. org

Division of Public Health Kansas Immunization Program 1000 SW Jackson. Suite 210 Topeka, KS 66612

Susan Mosier, MD, Sl!cn:tary

July 28, 2016

Linda Ochs Shawnee County Health Agency 2600 SW East Circle Dr. Topeka, KS 66606

Dear Linda,

Department or llcallh & Fnviromrn:nt

Phone: 877-296-0464 Fax: 785-291-3732

http://www.kdheks.gov/immunfze/index.html

Sam Brownhm;k. Governor

Thank you and your Immunization team for the work that the Shawnee County Health Agency has done to continue improving the rates for vaccine coverage in your community. In appreciation of your efforts to lead

your similar size local health departments in Operation Honey Bee in 2015, we are pleased to be providing all

expense coverage for one staff person to attend the 2017 National Immunization Conference (NIC) in Atlanta, GA September 13-15, 2016.

NIC brings together a wide variety of local, state, federal, and private-sector immunization partners to explore science, policy, education, and planning issues related to immunization in general and vaccine-preventable disease. This three-day conference with 3 plenary sessions, 12 breakout sessions, workshops, 2 immunization Q&A sessions, posters, exhibits, and the Hilleman Lecture will highlight the following major topics:

• Adult Immunization • Immunization Information Systems • Programmatic Issues • Health and Risk Communications • Epidemiology and Surveillance • Childhood and Adolescent Immunization

The KDHE Kansas Immunization Program will cover all travel and attendance expenses. We will book airfare round trip from Kansas City. You are asked to book and pay for the hotel, ground transportation and meals which will be reimbursed after the travel. Hotel will be reimbursed based on eth allowable rate of $138.00 plus

tax daily and will require a copy of the hotel receipt. Meals will be reimbursed at a flat per diem rate of $69.00

per day. Mileage to and from the airport in KC will be reimbursed at 54 cents per mile. Other expenses such as luggage fees for the flights, ground transportation and tolls will be reimbursed actual cost based on receipts. Total reimbursement is not to exceed $1,300.00.

Please send me the name of the traveler as it appears on their ID and date of birth for booking their flight. Please have them register for the conference ASAP by going to the online registration site. There is no cost for the registration, but space is limited so registration should be made as soon as possible. Please have the traveler

forward me a copy of their registration confirmation so that I know it has been competed before I book their

flight.

Please submit all expense reimbursements within two weeks after return from the conference along with a one page summary of information gathered at the meeting that will be used to influence further practice improvements in your agency. These should be emailed to me at [email protected] or sent via fax (785-291-

3732) to my attention. For additional information about the conference details and to get an up to date draft agenda, please visit the NIC website. If there are any questions or concerns, please feel free to contact me. I can be reached at 785-296-

8893 or [email protected] .

Sincerely,

ell.#fp-, 81,/_{'fl'f

Phil Griffin, BBA, CPM

Deputy Director Bureau of Disease Control and Prevention

CDC National Immunization Conference 2016 Page 1 of 1

4

IMMUNIZ ION:

47111 National Immunization Conference Atlanta, GA I 13-15 September 2016

it takes a community ---------------------------------------·--:

National Immunization Conference 2016 We are pleased to announce that the Centers for Disease Control and Prevention (CDC) and the CDC Foundation will host the National Immunization Conference September 13-15, 2016, at the Hilton Hotel in Atlanta, Georgia.

This three-day conference with 3 plenary sessions, 12 breakout sessions, workshops, 2 immunization Q&A sessions, posters, exhibits, and the Hilleman Lecture will highlight the following major topics:

, Adult Immunization , Immunization Information Systems

Programmatic Issues , Health and Risk Communications , Epidemiology and Surveillance , Childhood and Adolescent Immunization

Please note that while there is no charge to attend the conference, space is limited. It is recommended to register well in advance of the registration deadline of August 22, 2016, to guarantee availability.

Updates and Helpful Tips , Updated Agenda , Local Weather , On-site Registration and Information Desk:

Monday 1:00 pm-7:00 pm; Tuesday-Thursday 7:00 am-5:30 pm

"CDC FOUNl)ATION

H1&l.pu19 CDC o~-· tvkll"c.", -:,i.!-,!~I

For more information or questions about the National Immunization Conference, please contact the conference planning team at [email protected].

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CDC National Immunization Conference 2016

Tuesday,09/13/2016

8:30 AM - Opening Plenary and Awards Presentation

10:00 AM - Break

10:15 AM - SESSION A-1: Reports from the Field: First-Hand Accounts and Lessons Learned from a Changing Immunization Law Environment

10:15 AM - SESSION A-2: Improving Seasonal Influenza Vaccination and Pandemic Vaccination Preparedness

10:15 AM - SESSION A-3: So Much Information, Such a Little Square; Advances in 2D Barcoding

10:15 AM - SESSION A-4: Quality Improvement Interventions to Raise HPV Coverage Levels

10:15 AM - SESSION A-5: Using Social and Digital Media to Foster Vaccination Communication and Acceptance

10:lSAM- SESSION A-6: Population Monitoring for Vaccine Safety Following New Vaccine Recommendations and Individual Consultation for Complex Clinical Vaccine Safety Questions

11: 15 AM - Break

11:30 AM - SESSION B-1: New Vaccine for Infants, Adults, and Emerging Threats

11:30 AM - SESSION B-2: Do No Harm; Vaccinating Healthcare Workers

11:30 AM - SESSION B-3: IIS Coverage Assessment: Innovative Uses of the IIS for Immunization Coverage Estimates

11:30 AM - SESSION B-4: The Importance of Partnerships in Raising Immunization Coverage Rates

11:30 AM - SESSION B-5: Parents' Vaccine Decision Making: Insights from Research

11:30 AM - SESSION B-6: Testing What Works to Raise HPV Coverage

12:30 PM - Lunch

1:00 PM - Immunization Q&A

2:30 PM - SESSION C-1: Communicating with Parents about Vaccines -Findings and Insights from Recent Research

2:30 PM - SESSION C-2: It's a Beautiful Day in the Immunization Neighborhood

Page 2 of 6

Location

Grand Ballroom

Grand Ballroom

Salon B

Salon A

Salon C

Salon D

Salon E

Grand Ballroom

Salon A

Salon B

Salon C

Salon E

Salon D

Galleria

Crystal Ballroom

Grand Ballroom

Salon B

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2:30 PM - SESSION C-3: Increasing Coverage One Reminder at a Time: !IS-Based Reminder Recall

2:30 PM - SESSION C-4: Sustaining Immunization Programmatic Activities

2:30 PM - SESSION C-5: Update on Pertussis and Invasive Pneumococcal Disease Epidemiology

2:30 PM - SESSION C-6: School Vaccination Requirements: Exemptions

3:30 PM - Break and Exhibits/Posters

4:15 PM - SESSION D-1: Coordinating and Collaborating with State Cancer Centers and Programs

4: 15 PM - SESSION D-2: Two for One: Vaccinating Pregnant Women

4:15 PM - SESSION D-3: Follow the Ordering Road: Vaccine Ordering and Inventory Management

4: 15 PM - SESSION D-4: Current Trends in Haemophilus Influenza Disease

4:15 PM - SESSION D-5: Vaccine Awareness and Delivery

4: 15 PM - SESSION D-6: Recent Viral Hepatitis Outbreaks Among Injection Drug Users: Preventing the Vaccine Preventable

5:30 PM - Hilleman Lecture/Reception

l/Vednesday, 09/14/2016

Page 3 of 6

Salon A

Salon E

Salon C

Salon D

Galleria

Grand Ballroom

Salon B

Salon E

Salon C

Salon D

Salon A

Grand Ballroom

Location

9:00 AM - Joint Plenary (Special Session): Global Immunization Issues Grand Ballroom

10:00 AM - Break

10:15AM- SESSION E-1: Hot Topics in the IIS Community Grand Ballroom

10:15AM- SESSION E-2: Vaccine Communications and Outreach Salon B Strategies for Adults

10:15 AM - SESSION E-3: Managing Child Care and School Salon C Immunization Requirements and Exemptions

10:15 AM - SESSION E-4: Improving Acute VPD Investigations Salon A

10:15 AM - SESSION E-5: Science and Policy from the First 10 Years of Salon D HPV Vaccination

10:15 AM - SESSION E-6: Vaccine Administration: Make No Mistake Salon E

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11:15 AM - Break

11:30 AM - SESSION F-1: You Can Do It! Implementation of Adult Salon D Immunization Standards

11:30 AM - SESSION F-2: Maintaining Vaccine Viability through Proper Salon A Storage and Handling Tools and Equipment to Reduce Vaccine Loss

11:30AM- SESSION F-3: Measles and Rubella Salon B

11:30AM- SESSION F-4: Linking Parents' Vaccine Decision Making to Salon E Communication Efforts and Messages

11:30 AM - SESSION F-5: Program Improvement Strategies Salon C

12:30 PM - Lunch Galleria

1:00 PM - Immunization Q&A Crystal Ballroom

2:30 PM - SESSION G-1: Addressing Disparities in Vaccination Grand Coverage by Poverty Status Ballroom

2:30 PM - SESSION G-2: Vaccinating the Other 75%: Adult Vaccination Salon B and US Immunization Programs

2:30 PM - SESSION G-3: IIS Implementation and Provider Onboarding Salon C

2:30 PM - SESSION G-4: Raising HPV Coverage Rates through Salon D Provider-Focused Interventions·

2:30 PM - SESSION G-5: Tailoring Vaccine Communication and Salon E Education for Specific Populations: Examples from the Field

2:30 PM - SESSION G-6: Serogroup B Meningococcal Disease - Salon A Outbreak Response, Carriage Evaluation, and Development of Vaccine Recommendations

3:30 PM - Break and Exhibits/Posters Galleria

4:lSPM- SESSION H-1: VPD Outbreaks: New Approaches, Lessons Grand Learned, Issues Raised Ballroom

4:lSPM- SESSION H-2: Meeting the Challenge of Vaccinating High Salon B Risk Adults

4:15 PM - SESSION H-3: IIS Stakeholder Engagement: Addressing the Salon A Diverse Needs of the IIS Data Users

4:lSPM- SESSION H-4: Standardized Processes to Improve Vaccine Salon C Accountability Practices

4:15 PM - SESSION H-5: Informing Vaccine Communication and Salon E Education with Formative Research

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4: 15 PM - SESSION H-6: Exploring Childhood Coverage and Sampling Methods

5: 15 PM - Adjourn

5:30 PM - Ad Hoes

Thursday,09/15/2016

9:00 AM - SESSION 1-1: Social Media and the Internet -Their

Page 5 of 6

Salon D

To be determined

Location

Grand Influence on Understanding and Acceptance of Public Health Ballroom Recommendations

9:00 AM - SESSION I-2: Identifying Barriers and Solutions to Improving Adult Vaccination

9:00 AM - SESSION I-3: Impact of IIS as a Data Source for Immunization Activities

9:00 AM - SESSION 1-4: Progress Toward Achieving Elimination of Mother to Child Transmission of Hepatitis B Virus

9:00 AM - SESSION 1-5: Vaccine-Preventable Disease Surveillance

9:00 AM - SESSION I-6: HPV Vaccination Coverage Levels: Where Are We?

10:00 AM - Break

10: 15 AM - SESSION J-1: Vaccine Nation - America's Changing Relationship with Immunization

10:15 AM - SESSION J-2: IIS Greatest Hits: An Overview of the IIS Functions and Role in the Immunization Community

10:15 AM - SESSION J-3: Informing and Strengthening the Use of Digital and Social Media for Vaccine Education

10: 15 AM - SESSION J-4: Vaccination of U.S.-Bound Refugees: Documentation and Coverage

10: 15 AM - SESSION J-5: Partners for HPV Uptake

11: 15 AM - Break

11 :30 AM - SESSION K-1: IIS and Immunization Program Integration

11:30 AM - SESSION K-2: Measuring What is Getting Done Vaccinating Adults

11:30 AM - SESSION K-3: Immunization Program Evaluation of Education and Training Needs Related to VFC Storage and Handling

Salon B

Salon A

Salon E

Salon C

Salon D

Grand Ballroom

Salon C

Salon E

Salon A

Salon D

Grand Ballroom

Salon B

Salon C

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11:30 AM - SESSION K-4: Mumps Salon A

11:30 AM - SESSION K-5: School Vaccination Requirements: Salon D Enforcement and Compliance

11:30 AM - SESSION K-6: Understanding and Addressing Vaccine Salon E Hesitancy

12:30 PM - Lunch

2:30 PM - SESSION L-1: Strategies for Improving Adult Vaccination Salon D

2:30 PM - SESSION L-2: Raising HPV Coverage Rates at the State and Salon C Local Levels

2:30 PM - SESSION L-3: Varicella and Zoster Salon A

2:30 PM - SESSION L-4: Understanding and Addressing Vaccine Salon E Hesitancy

3:30 PM - Break

3:45 PM - Closing Plenary Grand Ballroom

4:45 PM - Adjourn

Staff Offices: Monday 1:00-5:00 pm; Tuesday 7:00 am-5:30 pm; Wedesday 7:00 am-6:00 pm; Thursday 7:00 am-5:00pm

For more information or questions about the National Immunization Conference, please contact the conference planning team at

[email protected].

https ://www.eventsforce.net/ odyssey /frontend/reg/tDaily Agenda.esp ?pageID=263 &ef _ sel... 7 /29/2016

DATE: August 3, 2016

TO: Board of County Commissioners

FROM: Bill Kroll, Facilities Maintenance Director

Shawnee County Facilities Maintenance

200 SE ]1h Street Topeka, KS 66603

(785) 291-4490

SUBJECT: Request for approval to negotiate proposals for custodial services at all Shawnee County facility locations (with the exception of the Law Enforcement Center) due to absence of bids being obtained during recent "RFP" process that concluded August 15

\ 2016.

On July 18, 2016 the Board of County Commissioners authorized the Facilities Maintenance Department to solicit bids for custodial services. An RFP was released by Purchasing on Monday, July 20, with bids due by 2:00 pm on Monday, August 1st_ Bid specifications were mailed to a total of 19 firms of which we received no responses. Consequently, I am seeking the Board's authorization to contact custodial service providers to inquire about their interest and ability to provide the required services, as well as their pricing for such services. I am also requesting the authority to enter into contract negotiations with the lowest cost/best vendor for the services required. Once negotiations are completed, I will return before the Board for approval of the negotiated contract.

Respectfully,

Bill Kroll Facilities Maintenance Director

~ Shawnee County j__

Department of Public Works

Date:

To:

From:

Re:

August 3, 2016

1515 N.W. SALINE STREET• SUITE 200 • TOPEKA, KANSAS 66618-2867 785-251-6101 FAX 785-251-4920

THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS

COUNTY ENGINEER

MEMORANDUM

Board of County Commissioners Jc Thomas F. Flanagan, P.E. Jf..(Y'I~ J} c;..vt]~ Deputy Director of Public Works

PROJEC.T BUDGET Road Repair - Full Depth Pavement Reclamation & Hot Mix Asphalt Overlay I-70 Frontage Road (N): NW Docking Road to NW Valencia Road Project No. S-841002.00

Attached for your consideration and approval is a Project Budget repair the Frontage Road running parallel to the north side of I-70 between NW Docking Road and NW Valencia Road.

This project will consist of full depth reclamation and stabilization of the existing asphalt surface and underlying sub base to depth of 10 inches and placement of a new 4" thick Hot Mix Asphaltic Concrete Overlay over the reclaimed pavement base.

Funding Source: • KDOT Agreement No. 67-16 (SNCO Contract C87-2016): $231,500. • Special Highway Fund 27SCOOO / 204000000.

It is the recommendation of the Public Works Department that this Project Budget is approved.

Attachments

PROJECT BUDGET Street Repair Project No. S-841002.00

1-70 Frontage Road: NW Docking Road to NW Valencia Road Full Depth Pavement Reclamation & Hot Mix Asphalt Overlay

LOCATION:

1-70 Frontage Road (N) between NW Docking Road and NW Valencia Road

DESCRIPTION OF PROJECT:

Reclaim and stabilize the Frontage Road which runs parallel to the north side of Interstate 70 between NW Docking Road and NW Valencia Road and place a 4" thick mat of Hot Mix Asphaltic Concrete over the the reclaimed road surface.

SOURCE OF FUNDS:

KDOT Agreement#67-16 (SNCO Contract C87-2016): $231,500 . . Special Highway Fund: 27SCOOO / 204000000

PROJECT COST ESTIMATE:

ITEM KDOT COUNTY TOTAL Construction $231,500 $68,500 $300,000 Design (In-House) $0 Construction Enqineerinq $0 Riqht-of-Wav $0 Utility. Relocation $0 Continqencies $0

TOTAL $231,500

PROJECT ENGINEER: Thomas F. Flanagan

Date Approved:

$0 $0 $10,000 $0

$0 $0 $0 $0

$10,000 $10,000

$88,500 $310,000

Shawnee County

Office of County Counselor RICHARD V. ECKERT County Counselor

Shawnee County Courthouse 200 SE 7th St., Ste. 100

Topeka, Kansas 66603-3932 (785) 233-8200 Ext. 4042

Fax(785)291-4902

MEMORANDUM

TO:

FROM:

DATE:

RE:

Board of Shawnee County Commissioners

Richard V. Eckert, Shawnee County Counselor , : /4

August 3, 2016

Request To File Judicial Tax Foreclosure Proceedings

Please place this matter on the Monday, August 8, 2016 Commission agenda.

The purpose of this memorandum is to request authority to institute judicial tax foreclosure proceedings against various tracts of land. A resolution authorizing the filing of this proceeding in district court is also attached for your review.

If you have questions or need additional information, please do not hesitate to contact me.

RVE/mlb

Attachments

RESOLUTION NO. 2016~

Sponsored By Commissioner Buhler

WHEREAS, numerous parcels of real estate have been sold and bid by the County at delinquent tax sales and have remained unredeemed on the first day of September of the second or third year after such sale; and

WHEREAS, the aggregate assessed valuation of all such real estate subject to sale in the boundaries of Shawnee County, Kansas, is more than Ten Thousand Dollars ($10,000); and

WHEREAS, the legislature has passed laws providing for the foreclosure of tax liens and the sale of real property in order to assist in the collection of delinquent taxes;

NOW, THEREFORE, BE IT RESOLVED by The Board of County Commissioners of the County of Shawnee, Kansas, sitting in regular session on this __ day of

, 2016, as follows: --------

1. That a judicial foreclosure and sale of all real estate tax liens be held and the County Counselor of Shawnee County, Kansas is hereby ordered to prepare the necessary petition in order to have a tax sale of all real property which has been sold to the County for taxes and which has remained unredeemed as provided for in K.S.A. 79-2801.

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Michele A. Buhler, Chair

Robert E. Archer, Vice-Chair

Kevin J. Cook, Member

APPROVED AS TO FORM AND LEGALITY BY THE SHAWNEE COUNTY 00UNSELOR'S OFFICE

DATE ~- - ] I t BY ) ( ·

July 27, 2016

TO:

FROM:

RE:

Board of Commissioners Shawnee County

John E. Knight, Directo~ Parks + Recreation

Independent Contractor Agreement for Services - Shannon Reilly, Rachel Taylor, Patricia Gleue, Laura McLemore, Dennis Rogers, Dana Rodenbaugh Recreation Division- Old Prairie Town

Board of Commissioners approval is requested on the . attached Independent Contractor Agreement for Services (ICAS) with Shannon Reilly, Rachel Taylor, Patricia Gleue, Laura McLemore, Dennis Rogers and Dana Rodenbaugh. These individuals will be providing varying entertainment services at the 3]1h Annual Apple Festival held October 2, 2016, in Old Prairie Town at the Ward-Meade Historic site. These vendors are scheduled through the Recreation Division and our Master Plan calls for contracting with individuals who desire to share their service, skills and talent as independent contractors. One of the five (5) areas of focus to manage partners is that of Vendor Partners.

Vendor Partners: Service providers and/or contractors that can gain brand association and notoriety as a preferred vendor or supporter of Shawnee County Parks + Recreation in exchange for reduced rates, services, or some other agreed upon benefit.

The ICAS will continue to be a valuable asset for instructor agreements. The P+R Department will welcome an estimated 5,000 visitors between 10am-5pm during the Apple Festival which has an economic impact of nearly $30,000. Funds for services covered by these agreeme_nts are provided by the Shawnee County Parks and Recreation Foundation, a great Shawnee County partner.

JEK/blt SH,RM Attachments

- -

parks.snco

-- Shawnee CountY Parks+ Recreation• 3137 SE 29th Street• To.,_ka, KS 86605 • (785) 251·2600

SHAWNEE COUNTY CONTRACT NO. C .23 tp -2016

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES (SHAWNEE COUNTY PARKS AND RECREATION FOUNDATION FUNDING)

THIS AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (County), THE SHAWNEE COUNTY PARKS AND RECREATION FOUNDATION (Foundation) and Dana Rodenbaugh (Contractor).

1. SERVICES TO BE PERFORMED

Contractor agrees to perform the following services for County and/or the Foundation:

Roving music tlu·oughout Old Prairie Town from 1 lam-3:30pm at Apple Festival on October 2, 2016.

This Agreement shall commence on October 2, 2016, and shall end on October 2, 2016, unless this Agreement is terminated sooner or extended in accordance with its terms.

2. PAYMENT

In consideration of the services to be performed by Contractor, the Foundation agrees to pay Contractor as follows:

Task Duties Compensation

Entertainment Roving music throughout Old Prairie Town $475 from l 1am-3:30pm at Apple Festival on

Smashing Bumpkins October 2, 2016. Voucher submitted at the conclusion of the event.

Contractor shall be responsible for all expenses incurred while performing services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and ente1tainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.

3. INDEI1ENDENT CONTRACTOR STATUS AND CERTIFICATION

Contractor is an independent Contractor, not a County or Foundation employee. Contractor's employees or contract personnel are not County or Foundation employees. Contractor, Foundation and County agree to the following rights consistent with an independent Contractor relationship:

a. Contractor has the right to perform services for others during the term of this Agreement.

b. Contractor has the sole right to control and direct the means, manner and method by which the services required by this Agreement will be performed.

c. Contractor shall not be assigned a work location on County or Foundation premises, and Contractor has the right to perform the services required by tbis Agreement at any place, location or time.

d. Contractor will furnish all equipment and materials used to provide the services required by this Agreement.

e. Contractor has the right to hire assistants as subcontractors, or to use Contractor's employees to provide the services required by this Agreement.

f. Contractor or Contractor's employees or contract personnel shall perform the services required by this Agreement and Contractor agrees to the faithful performance and delivery of described services in accordance with the time frames contained herein; County and/or Foundation shall not hire, supervise or pay any assistants to help Contractor.

g. Neither Contractor nor Contractor's employees or contract personnel shall receive any training from County or Foundation in the skills necessary to perform the services required by this Agreement.

h. County or Foundation shall not require Contractor or Contractor's employees or contact personnel to devote full time to performing the services required by this Agreement.

Fmther, Contractor hereby certifies:

i. That Contractor is not an employee of County or Foundation and thereby Contractor waives any and all claims to benefits otherwise provided to employees of the County or Foundation, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance.

j. Contractor must provide Federal Tax or Social Security Number on required Form W-9.

k. That Contractor understands that he/she is solely responsible, individually for all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an IRS Form 1099 will be filed by the County or Foundation for all payments received.

4. INDEMNIFICATION AND HOLD HARMLESS

Contractor shall save, hold harmless, and indemnify the County and Foundation, their officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees, for injury of any person or damage to property arising out of, or connected with, work performed under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees.

5. INSURANCE

2

Neither the County nor the Foundation shall be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County or Foundation to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the Contractor shall bear the risk of any loss or damage to any personal property to which Contractor holds title.

6. OWNERSIDP OF PRODUCTS/DOCUMENTS

Contractor hereby assigns to County and Foundation all rights to all products, reports, documents, photographs, videos, data, and drawings produced by Contractor as a result of its services to County and Foundation during the term of this Agreement.

7. · TERMINATION DUE TO LACK OF FUNDING APPROPRIATION.

Shawnee County is subject to the Kansas Cash Basis Law, ICS.A. 10-1101 et seq. If, in the judgment of the Shawnee County Financial Administrator, sufficient funds are not appropriated to continue the function performed in this agreement or to fund any obligation of the County for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. In such event, County agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any . penalty to be charged to the County or the Contractor.

8. ANTI-DISCRIMINATION CLAUSE.

The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 ct seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting.requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if ( e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County or Foundation. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a Contractor who employs fewer than four employees or whose contract with the County or Foundation totals $5,000 or less during this fiscal year.

3

9. ACCEPTANCE OF CONTRACT.

This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas and the Shawnee County Parks and Recreation Foundation.

10. ARBITRATION, DAMAGES, WARRANTIES.

Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County or Foundation have agreed to binding arbitration, or the payment of damages or penalties upon the occunence of a contingency. Further, neither the County not Foundation shall agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a paiiicular purpose.

11. REPRESENTATIVE'S AUTHORITY TO CONTRACT.

By signing this document, the representative of the Contractor thereby represents that such person is duly authorized by the Contractor to execute this document on behalf of the Contractor and that the Contractor agrees to be bound by the provisions thereof.

12. TERMINATION OF AGREEMENT

This Agreement may be terminated by any party by giving the other parties written notice of the intent to terminate. The notice must specify a date upon which the termination will be effective, which date may not be less than 7 calendar days from the date of mailing the notice. Only services satisfactorily performed up to the date of receipt of notice shall be compensated and such compensation shall be pursuant to the terms of this Agreement. Notice shall be deemed received 3 days after mailing in the United States mail, using first class mail, postage prepaid.

13. MISCELLANEOUS PROVISIONS

a. This Agreement shall be entered into in Shawnee County, Kansas, and shall be construed and interpreted according to the law of the State of Kansas.

b. All notices and other communications in connection with this Agreement shall be in writing and shall be considered given 3 days after mailing in the United States mail, using first class mail, postage prepaid, to the recipient's address as stated in this Agreement.

c. Contractor shall comply with all federal, state and local laws requiring business permits, certificates and licenses required to carry out the services to be performed under this Agreement.

d. Contractor may not assign any rights or obligations under this Agreement without County's prior written approval.

4

e. This Ag1·ecment cons!itutes the entire agreement between the pntlies ftlld mny only be modified 01· extended by II wriUen amendment slg1,e<l by the pntliC.'1 hei-eto.

t: The invalidity, illegality, 01· uncnforceabllity ofony 1>rovision ofthls Agl'eement or the occ\UTencc of ,my eve11t rendel'lng any IJortion or provision of this Agreernen( void shull in uo way affcoc the validity or e11fol'cenbility of any o1her portion 01· provision of this Agl'eement. Any void provision shall be deemed severed from this Agreement, and the bolm1ce of this Agreement shall be construed m1d enforced ns if Oils Agreement dld not contain lhe parti011far portion or provision held to be void.

g, Nofl;ing in this Agrcc111e11t sbnll be constmed to give any righ!s 01• benefits fo anyone other thnn County, Foundation a11d Contmoto1·.

IN WITNESS 'WHEREOF, Cmmty, Foundation and Conll'Mto1· 1uwc executed <hill Agreement.

A'l''I'EST:

Cynthia A, Beck, Sl1awnce County Clerk

FOUN})ATION SHA WNJTIE COUNTY PARKS AND RECREATION FOUNDAT10N

Jim Ogle, Chair

Date: .) ~7 c:::£/) 2v.( 6

5

COUNTY BOARD OF COUNTY COMMISSIONtRS

SHAWNEE COUNTY, KANSAS

Michele A. Buhler, Chah·

Dnte: __________ _

CON'ltA TOR ./l _ LcZ1~ t:f_f. .. ( ~--

Ptfot Nnme: bana Rodenbnngh_

Address: 36 Cedar Trafl _

_ Woodland Pnrk, Colorado 80863_

. Dute: -~June 11, 2016. ___ _

Approved as to Legality and Form: Date .i.:.L;:1.L _ . &v~

. ..,,.,.. ........... ,,,-~ ----~ -·7"~7~~0-GOJ:{ i:::LOf<

jl,,.)t..) I. V •

I

I I i

SHAWNEE COUNTY CONTRACT NO. C ~ 37 -2016

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES (SHAWNEE COUNTY PARKS AND REC REA TTON FOUNDATION FUNDING)

THIS AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (Cot COUNTY PARKS AND RECREATION FOUNDATION (Foundation) and (Contractor).



Provide Native American dance and music entertainment from 1 Oam-5pm during Old Prairie Town's 3th Annual Apple Festival on October 2, 2016.

This Agreement shall commence on October 2, 2016, and shall end on October 2, 2016, unless this Agreement is terminated sooner or extended in accordance with its te1ms.

2. PAYMENT

In consideration of the services to be perfo1med by Contractor, the Foundation agrees to pay Contractor as follows:

Task Duties ~nPH'-1!.ltiOll

Performer Provide Native American dance and n1l~f $500.00 ___./ entertainment from 1 Oam-5pm during 01 -Prailie Town's 3i11 Annual Apple Festival Voucher on October 2, 2016. submitted at the

conclusion of the event.

Contractor shall be responsible for all expenses incurred while performing services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and enteitainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.

3. INDEPENDENT CONTRACTOR STATUS AND CERTIFICATION


a. Contractor has the right to perfonn services for others during the term of this Agreement.

1


c. Contractor shall not be assigned a work location on County or Foundation premises, and Contractor has the right to perfonn the services required by this Agreement at any place, location or time.





h. County or Foundation shall not require Contractor or Contractor's employees or contact personnel to devote full time to perfom1ing the services required by this Agreement.

Further, Contractor hereby certifies:

1. That Contractor is not an employee of County or Foundation and thereby Contractor waives any and all claims to benefits otherwise provided to employees of the County or Foundation, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance.

J· Contractor must provide Federal Tax or Social Security Number on required Fo1m W-9.

k. That Contractor understands that he/she is solely responsible, individually for all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an IRS Forn1 1099 will be filed by the County or Foundation for all payments received.


Contractor shall save, hold harmless, and indemnify the County and Foundation, their officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees, for inj my of any person or damage to property arising out of, or connected with, work perfo1med under this Agreement which is the result of atiy acts or omissions, whether negligent or othe1wise, of Contractor, its officers, agents, subcontractors or employees.

5. INSURANCE

2


6. OWNERSHIP OF PRODUCTS/DOCUMENTS

Contractor hereby assigns to County and Foundation all rights to all products, repmts, documents, photographs, videos, data, and drawings produced by Contractor as a result of its services to County and Foundation during the term of this Agreement.

7. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION.

Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. l 0-1101 et seq. If, in the judgment of the Shawnee County Financial Administrator, sufficient funds are not appropriated to continue the function performed in this agreement or to fond any obligation of the County for the payment of the charges hereunder, County may te1minate this agreement at the end of its cuITent fiscal year. In such event, County agrees to give written notice of te1mination to Contractor at least thi1ty (30) days prior to the end of its Clment fiscal year. The te1mination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.


The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because ofrace, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the repo1ting requirements of (c) above or if the Contractor is fotmd guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (t) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if ( e) or (t) occurs, the contract may be cancelled, terminated or suspended in whole or in pmt by the County or Foundation. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a Contractor who employs fewer than four employees or whose contract with the County or Foundation totals $5,000 or less during this fiscal year.

3




Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County or Foundation have agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Fmiher, neither the County not Foundation shall agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied wan-anti es of merchantability and fitness for a particular purpose.




This Agreement may be te1minated by any party by giving the other parties written notice of the intent to terminate. The notice must specify a date upon which the termination will be effective, which date may not be less than 7 calendar days from the date of mailing the notice. Only services satisfactorily performed up to the date of receipt of notice shall be compensated and such compensation shall be pursua11t to the terms of this Agreement. Notice shall be deemed received 3 days after mailing in the United States mail, using first class mail, postage prepaid.




c. Contractor shall comply with all federal, state and local laws requiring business permits, certificates and licenses required to cany out the services to be perf01med under this Agreement.


4

c, This Ag1·ee1mmt constitutes the euflre agreement betwc.en the parlles 1111d may only be modified 01· oxtended by a wl'itt.en 1m1e1rdnient signed by !he parties hereto.

f. The ilwolidity, illegality, or uneuforcenbillty of ony pl'ovision of this Agreement 01· the occurrence of any event 1·e11dering ony portion or provision of thi11

· Agreement void shall in 110 way affect the voUdlty 01· entbxecnhillty of any olhet· pol'(ion or provision of this Agrecfnent Any void provision shall be deemed severed from this Agreement, nnd !he halnnce of this Agt·eemel\l shall be constmecl imd enforced ns if this Agreement did 1101 con11:1i11 the pm·!iotJlar portion or pl'ovislon held to be void.

g. Nothing In this Agrnemer1l :Jhall be conslmed to give 11ny 1·ighls ot· benofits to 11nyonc other tbo11 County, Fmmdntio11 ond Contl'llc!o1·.

IN WITNESS WHEREOF, County, Foundation nnd Con'trnc-tor hove exeou(ed this Agreement.

ATTEST:

('ynthio A. Beck, Shnwnee County Clerk

FOUNDATION SHAWNEE COUNTY .PARKS AND RECRl~ATION Ii'OUNON.C'XON

COUNTY BOARD OF COUNTY COM[VflSSIONlmS

SHAWNEE COUNTY1 l{ANSAS

Michele A. Buhlet·, Chair

Date:------ ------

5

CONTRACTOR

t Lega\it-y, Approved as O

. -f l and Forrn: ~~ .. -,~:".o. cou:~.)i:.Lu,' {!\~)VI. V

SHAWNEE COUNTY CONTRACT NO. Col3 c( -2016

INDEPENDENT CONTRACTOR AGIUE\1ENT FOR SFRVICl!N (SHAWNi!E COlNIY PARKS ANDR:OCRFATION FOUNDATION FuNDING)

Tms AGREEMIJNT is between THE BOARD OF CoUNtY COMMISSIONms OF THE COlNIY OF SHAWNEF, KANSAS (County),, THE SBAWNllE COUNTY PARKS AND RECREATION FOUNDATION (Foundation) and La.u,q Mr=Le,-nof'e., (Contractor).


Contractor agrees to perform the following services for Cowity and/or the Foundation:

Four hours of re-enacting and craft demonstrations as Laura Ingalls Wilder and one Main Stage program ,

This Agreemmt shall connnence on October 2, 2016, and shall end on October 2. 2016, unless this Agreement is tenninated sooner or extended in accordance with its terms.

2. PAYMENT


Task Duties Compensation Perfurmer Four hours of re-enacting and craft $225

demonstrations as Laura Ingalls Wilder and one Main Stage program. Voucher

submitted at the concJusion of the event.

Contractor shall be responsible for all expenses incurred while performing services under this Agreerrent. This includes equiprrent; supplies; telephone expenses; automobile and other travel expenses; rrnaJs and entertaimrent; instmlnce premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.


Contractor is an independent Contractor, not a County or Foundation employee. Contractor's employees or contract personnel are not County or Foundation employees. Contractor; Foundation and County agree to the following rights consistent with an independent Contractor relationsrup:

a. Contractor bas the right to perform services for others during the term of this Agreerrent.

1


c. Contractor shall not be assigned a work location on County or Foundation premises, and Contractor has the right to perfonn the services required by this Agreement at any place, location or time.



f. Contractor or Contractor's employees or contract personnel shall perfo1m the services required by this Agreement and Contractor agrees to the faithful perfonnance and delivery of described services in accordance with the time frames contained herein; County and/or Foundation shall not hire, supervise or pay any assistants to help Contractor.

g. Neither Contractor nor Contractor's employees or contract personnel shall receive any training from County or Foundation in the skills necessru.y to perfurm the services required by this Agreement.

h. County or Fot.mdation shall not require Contractor or Contractor's employees or contact personnel to devote full time to performing the services required by this Agreement.


i That Contractor is not an employee of County or Foundation and thereby Contractor waives any and all clai.im to benefits otherwise provided to employees of the County or Foundation, :including, but not limited to: rnedical, dental, or other personal :insurance, retirement benefits, unemployirent benefits, and liability or worker's compensation mstn·ance. ·


k. That Contractor understands that he/she is solely responsible, individually for all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an IRS Form 1099 will be filed by the County or F0tmdation for all payments received.


Contractor shall save, hold harmless, and indemnify the County and Foundation, their officers, agents and employees, from and against all claims, causes of action. liabilities, expenses and costs, :including reasonable attorneys' fues, for injury of any person or dru.nage to property arising out oi or connected with, work perfurmed under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees.

5. INSURANCE

2

Neither the County nor the Foundation shall be required to purchase, any :insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the Cotmty or Fotmdation to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the Contractor shall bear the 1isk of any loss or damage to any personal property to which Contractor holds title. -


Contractor hereby assigns to County and Foundation all rights to all products, reports, docrnrents, photographs, videos, data, and drawings produced by Contractor as a result of its services to Comrty and Foundation during the term of this Agreement.


Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Shawnee County Financial Administrator, · sufficient funds are not appropriated to continue the :function pe1fonred in this agreement or to fund any obligation of the County for the payirent of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. In such event, County agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.

8. ANTI~DISCRIMINATION CLAUSE.

The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A 44-1001 et seq.) and the Kansas Age Discrimination in Employirent Act, (K.S.A 44-1111 et seq.) and the applicable provisions of the Alrericans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because ofrace, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treat:roont or employirent in, its programs or activities; (b) to include in all solicitations or advertisements fur employees, the phrase "equal opportunity etflployer"; (c) to comply with the reporting requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requireirents of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (t) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (t) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County or Foundation. Parties to this contract t.mderstand that subsections (b) through ( e) of this paragraph number 5 are not applicable to a Contractor who employs rewer than fuur employees or whose contract with the County or Foundation totals $5,000 or less during this fiscal year.


3

This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given · and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas and the Shawnee County Parks and Recreation Foundation.

10. ARBI1RATION. DAMAGES, WARRANTIES.

Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County or Foundation have agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, neither the County not Foundation shall agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.


By signing this document, the representative of the Contractor thereby represents that such person is duly authoriz.ed by the Contractor to execute this document on behalf of the Contractor and that the Contractor agrees to be bound by the provisions thereof


This Agree~nt may be tenninated by any party by giving the other parties written notice of the intent to tenninate. The notice must specify a date upon which the termination will be effective, which date may not be Jess than 7 calendar days from the date of mailing the notice. Only services satisfactorily perfonned up to the date of receipt of notice shall be compensated and such compensation shall be pursuant to the terms of this Agreement Notice shall be dee~d received 3 days after mailing in the United States mail, using first class mail, postage prepaid.

13. MIS(,"'ELLANEOUS PROVISIONS

a. This Agree~nt shall be entered into in Shawnee County, Kansas, and shall be construed and interpreted according to the law of the State of Kansas.

b. All notices and other col11lill.llllCations in connection with this Agreement shall be in writing and shall be considered given 3 days after mailing in the United States mail, using first class mail, postage prepaid, to the recipient's address as stated in this Agreement.

c. Contractor shall comply with all federai state and local laws requiring business permits, certifJCates and licenses required to carry out the services to be pe1fonred under this Agreement.

d. Contractor may not assign any rights or obligations under this Agreement without County's prior written approval

4

e, 'I11fa Agreement Cotl.Jlilutes the entire ngreeioont betwoen lhe parties nnd 1rny 011ly be modified or extended by n w1i1teu an1e11d1oont signed by tJie pmiles hereto.

t Tiie utvnlidity, illegality, or unenforcenbility of any prov.lslou of this Agreemeul 01· the occ\Jnence of m1y ewnt rc11deritig 11ny portion oi: provision of tl1!s Agree1m11t vokl shall in no way n:(foct the validity Ot' enfurceabllity of any otJ1e1· porlion 01· provisio1t of thfa Agreeioont. Any void provi~lo11 sl!nll be deeired severed from U1is Agraemeut, nnd Uie balance of this Agreement shnll bo construed imd cnfor<:cd 11s if this Agooeirent did not conmin lho pmticnla1· portion or prov.lsion held lo be void. · ·

g. Nollllllg 1n this Agree11:k)11t slJail be com;hued to give any rlgl1ts or benefits to anyono 0U1e1· Uian Cow1ty, Fmmdation find Contraolor.

IN WITNESS WHEREOF, County, Fonndntlon aud Co11tmclot· havo ex.ccuted this Agmemenl.

A'ITEST:

Cynthia A. Beck, Shawnee County Clerk

J!'OUNDATION SHAWNEE COUNTY PARKS AND RECREATlON F0DNDAT10N

~}!vi Jim Ogle, Chair

Dnte: ,pc>(~ 20 /b

COUNTY BOAll.D OF COUNTY COMMISSIONERS

SHAWNEE COUNTY) KANSAS

Michele A. Buttler, Chalr

Dnte: ------------

CON'mACTOR

5

-~e~~1£ l'1int Nnn-ie: La.urq /Vlc.. Le.move Addt'('~~s: 9 /5 ;S, ~--(!./

/IJfttrze.;kS c~7tO/.

Date: "1- / J ·- / ~"'r-~-

' l

I I

I

SHAWNEE COUNTY CONTRACT NO. C n~ -2016

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES

(SHAWNEE COUNTY PARKS AND RECREATlON FOUNDATION FUNDING)

THIS AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE

COUNTY OF SHAWNEE, KANSAS (County~TitE_ SHAWNEE COUNTY PARKS AND

RECREATION FOUNDATION (Foundation) and ~trtc1a /1. Q/Pil.f}, (Contractor).



Provide 3-45 minute sets during Old Prairie Town's 37th Annual Apple Festival on October 2, 2016. Headlining the event.

This Agreement shall commence on October 2, 2016, and shall end on October 2, 2016, unless this Agreement is terminated· sooner or extended in accordance with its terms.

2. PAYMENT


Task Duties Compensation Entertainment Provide 3-45 minute sets during Old Prairie $350

Town's 37th Annual Apple Festival on October 2, 2016. Headlining the event. Voucher

submitted at the conclusion of the event.

Contractor shall be responsible for alf expenses incurred while performing services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.



a. Contractor has the right to perform services for others during the term of this Agreement.

1

b. Contractor has the sole right to control and direct the means, manner and method by which the services required by this Agreement will be perfonned.

c. Contractor shall not be assigned a work location on County or Foundation premises, and Contractor has the riglit to perform the services required by this Agreement at any place, location or time.




g. Neither Contractor nor Contractor's employees or contract personnel shall receive any training from County or Foundation in the skills necessary to perfonn the services required by this Agreement.

h. County or Foundation shall not require Contractor or Contractor's employees or contact personnel to devote full time to perfonning the services required by this Agreement.






Contractor shall save, hold harmless, and indemnify the County and Foundation, their officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees, for injury of any person or damage to property arising out of, or connected with, work performed under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees.

5. INSURANCE

2





Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Shawnee County Financial Administrator, sufficient funds are not appropriated to continue the function performed in this agreement or to fund any obligation of the County for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. In such event, County agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.


The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (KS.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act ( 42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because ofrace, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; ( d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; ( e) that a failure to comply with the reporting requirements of ( c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (t) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County or Foundation. Paiiies to this contract understand that subsections (b) through (e) of this paragraph numbet 5 are not applicable to a Contractor who employs fewer than four employees or whose contract with the Cotmty or Foundation totals $5,000 or less during this fiscal year.

3




Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County or Foundation have agreed to binding arbitration, or the payment of damages or penalties upon the occun-ence of a contingency. Further, neither the County not Foundation shall agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otheiwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.








c. Contractor shall comply with all federal, state and local Jaws requiring business pem1its, certificates and licenses required to carry out the services to be performed under this Agreement.


4

c, T11is Agt'eemollt consti!\Jtcs !ho enlire agreement betweeit the partf~ and may ollly bo 1nodifled 01· cxtollded !>y 11 written mnendmenf signed by tho pntiios hereto.

f. The invaHd!ty, IUcgnlity, or ,m,mfot'ceability of nny pl'ovls!on ofthl~ Agreement or the occurrence of nuy event rcndel'lng any po1·tlnn Ol' provision of this Agreement void shalt in no way nffcot lhe validity 01• enforceability of any othet• portion or pl'Ovlsion of this Agreement. Any void provision slrnll be deemed severed fl•om this Agreement, and tho bnlanc<} of this Agrncment shull be construed nnd enforced M if fhls Agreement did not contain the part!culnt· po,tion or provision held to bo void.

g. Nothing in thls Agreement shall be co11s!ruod to give any dghts 01· benefits to n11yo110 other than County, Foundation and Contmotor.

TN WITNESS WHEREOl?, County, Foundatlon nnd Contractor have executed tills Agreemotlt,

-ATTEST:

Cynthin A. Beck, Sh1nvi1ee County Clei'k

l70lJNDA'1'10N SHA \VNE~ COUNTY PARI{S AND lillCREATION FOUNDATTON

~d:J2~ Jim Ogle, Chair 7 Date: Yct(k) 5b lb

5

COlJN'l'Y BOARD OF COUNTY COl\1MISSIONERS

SHA \VNEE COUN'l'Y1 KANSAS

Michele A. BuMer, Chait'

Dato: ·-----...,~~--

CONTRACTOR

Gll.-~A.""_. Ct .,~,,(_},)0.,._

T'l'lutN11me~c1a ~...&/etJ.e_ , Addr1X1s: 3 8' s-'2 .SW /LbclJ t&t/4t:J l) Y

'7t>fJ~q rf:-c5 {i6t;, / 0

Date: ~~ / 1-/C,

Approved as to Legality and Fonn: Date. S' · i .. !~

(\,. ,;,,,.....__.

·,~~-Zsu~cou1Js ELoR

I I

I I I • i i i

SHAWNEE COUNTY CONTRACT NO. C «,'\:O -2016

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES

(SHAWNEE COUNTY PARKS AND RECREATION FOUNDATION FUNDING)

THIS AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (County), THE SHAWNEE COUNTY PARKS AND RECREATION FOUNDATION (Foundation) and Rachel Louise Taylor (Contractor).



Provide 1-45 minute set on the main stage during Old Prairie Town's 3ih Annual Apple Festival on October 2, 2016.

This Agreement shall commence on October 2, 2016, and shall end on October 2, 2016, unless this Agreement is te1minated sooner or extended in accordance with its tenns.

2. PAYMENT

In consideration of the services to be perfonned by Contractor, the Foundation agrees to pay Contractor as follows:

Task Duties Compensation Entertainment Provide 1-45 minute set on the main stage

during Old Prairie Town's 3i11 Annual Apple Festival on October 2, 2016.

$100

Voucher submitted at the conclusion of the event.

Contractor shall be responsible for all expenses incmred while perfonning services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.



a. Contractor has the right to perform services for others during the tem1 of this Agreement.

1

b. Contractor has the sole right to control and direct the means, manner and method by which the services required by this Agreement will be perfo1med.

c. Contractor shall not be assigned a work location on County or Foundation premises, and Contractor has the right to perform the services required by this Agreement at any place, location or time.





h. County or Foundation shaII not require Contractor or Contractor's employees or contact personnel to devote full time to performing the services required by this Agreement.

Fmther, Contractor hereby certifies:


J. Contractor must provide Federal Tax or Social Security Number on required Fo1m W-9.

k. That Contractor understands that he/she is solely responsible, individually for all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an IRS Form 1099 will be filed by the County or Fotmdation for all payments received.


Contractor shall save, hold hannless, and indemnify the County and Foundation, their officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees, for injury of any person or damage to property arising out of, or connected with, work performed under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees.

5. INSURANCE

2

Neither the County nor the Foundation shall be required to purchase, any insurance against loss or daii1age to any personal prope1iy to which this contract relates, nor shall this contract require the County or Foundation to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the Contractor shall bear the risk of any loss or damage to any personal property to which Contractor holds title.

6. OWNERSIIlP OF PRODUCTS/DOCUMENTS

Contractor hereby assigns to County and Foundation all rights to all products, repmis, documents, photographs, videos, data, and drawings produced by Contractor as a result of its services to County and Foundation during the tenn of this Agreement.


Shawnee County is subject to the Kansas Cash Basis Law, K.8'.A. 10-1101 et seq. If, in the judgment of the Shawnee County Financial Administrator, sufficient funds are not appropriated to continue the function perfonned in this agreement or to fund any obligation of the County for the payment of the charges hereunder, County may tenninate this agreement at the end of its cmTent fiscal year. In such event, County agrees to give written notice of termination to Contractor at least thi1iy (30) days prior to the end of its ctment fiscal year. The tennination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.


The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or adve1iisements for employees, the phrase "equal opportunity employer"; ( c) to comply with the repmiing requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in pmi by the County or Foundation. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 me not applicable to a Contractor who employs fewer than fom· employees or whose contract with the County or Foundatjon totals $5,000 or less during this fiscal year.

3




Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County or Foundation have agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Fmiher, neither the County not Foundation shall agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.








c. Contractor shall comply with all federal, state and local laws requiring business permits, ce1iificates and licenses required to carry out the services to be perfmmed under this Agreement. ·


4

...

. '

c. This Agrnoment conslit\\tes !he en!h'o agrocmo11i between the purlios and may only be modified or extended by a written amendme11t signed by tho parlies hcr¢to,

t: The h1vnlidily1 illogalily, or u11e1l..l;'orceability ofnny provision ofthi$ Agreement or the ~ccUl'i'CUco of any event rendering nny portion m· provision of this Agreem.ont void shall hi 110 wo.y uffect !he valldity or enforceability of any other portion or provision of 1hfs Agreement. Any void provision s1mll be deemed seve1·ed from this Ag1·eamen(, nnd lhe bolnnce ot' this Agreement shall be co11stmed nnd enforoed as lt' this Agt·eemont did 11ot contalll tho por1lcula1• portion 01· provision held to be void.

g, Nothing Ju llus Agreement sho.lJ be construed to give any rlghls 01· benefits lo anyone other lhnn County, Fo1111dntion nud Con!rnclor.

IN WITNESS WHEREOF, Comtly, Founchitlon and Contractor ltavc executed this Ag}·eemen1,·

ATTEST:

Cy11thl11 A, Beck, Shawnee County Clel'l<

FOUNDATION SHAWNEE COUN'J.'Y PARI{S AND RECREATION li'ODNDA 1'I0N

s

COUNTY BOARD OF COUNTV COM1V.USSl0NERS

SHAWNEE COl.JNTY, KANSAS

Michele A. Buhler, Chait'

D11to:~---~---~--

CONTRACTOR

P,?!:!:!::_~\~ Add1·ess: b,31.J S se R,cv\:rey__:~

_'()_C?XY,~ 1 )6 ~ le lo'-lD3

Date: :-J/_=-,z i:...+-)___,,J (? __

f I

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i l i i

! i i '

i I i

I

SHAWNEE COUNTY CONTRACT NO. C !t L\: \ -2016

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES (SHAWNEE COUNTY PARKS AND RECREATION FOUNDATION FUNDING)

THIS AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (County), THE SHAWNE' COUNTY PARKS AND RECREATION FOUNDATION (Foundation) and 2, .£:>r 1/{}th) (, L ·-:r (Contractor).



Master of Ceremonies during Old Prairie Town's 3?111 Annual Apple Festival on October 2, 2016.

This Agreement shall commence on October 2, 2016, and shall end on October 2, 2016, unless this Agreement is terminated sooner or extended in accordance with its te1ms.

2. PAYMENT

In consideration of the services to be perf01med by Contractor, the Foundation agrees to pay Contractor as follows:

Task Duties Compensation Entertainment Master of Ceremonies during Old Prairie $200

Town's 3?111 Annual Apple Festival on October 2, 2016 from 10am-5pm. Voucher

submitted at the conclusion of the event.

Contractor shall be responsible for all expenses incurred while perfonning services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.



a. Contractor has the right to perform services for others during the tem1 of this Agreement.

1


c. Contractor shall not. be assigned a work location on County or Foundation premises, and Contractor has the right to perform the services required by this Agreement at any place, location or time.



f. Contractor or Contractor's employees or contract perso1111el shall perf01m the services required by this Agreement and Contractor agrees to the faithful perfonnance and delivery of described services in accordance with the time frames contained herein; County and/or Foundation shall not hire, supervise or pay any assistants to help Contractor.


h. County or Foundation shall not require Contractor or Contractor's employees or contact personnel to devote full time to performing the services required by this Agreement.


i. That Contractor is not an employee of County or Foundation and thereby Contractor waives any and all claims to benefits otherwise provided to employees of the County or Foundation, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance.




Contractor shall save, hold harmless, and indemnify the County and Foundation, their officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attomeys' fees, for injury of any person or damage to property arising out of, or connected with, work performed under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees.

5. INSURANCE

2





Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Shawnee County Financial Administrator, sufficient funds are not appropriated to continue the function perfo1med in this agreement or to fund any obligation of the County for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. In such event, County agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.


The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (KS.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because ofrace, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the repo1ting requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County or Foundation. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a Contractor who employs fewer than four employees or whose contract with the County or Foundation totals $5,000 or less during this fiscal year.

3




Notwithstanding any language to the contrary, no interpretation shall be allowed to find the COlmty or Foundation have agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, neither the County not Foundation shall agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.




This Agreement may be terminated by any party by giving the other parties written notice of the intent to terminate. The notice must specify a date upon which the termination will be effective, which date may not be less than 7 calendar days from the date of mailing the notice. OriJy services satisfactorily perfonned up to the date of receipt of notice shall be compensated and such compensation shall be pursuant to the terms of this Agreement. Notice shall be deemed received 3 days after mailing in the United States mail, using first class mail, postage prepaid.




c. Contractor shall comply with all federal, state and local laws requiring business permits, certificates and licenses required to carry out the services to be performed W1der this Agreement.


4

e. This Agreement constitutes !ho mllire ngi·een1ont between the pul'lies ulld nuw only be modified 01· oxtended by a written amendment signed by !he \Jlltlies Jiel'eto.

f. 11te invnHdily, il!egidity, 01· \menfoMoabl.lily of any provision of this Ag,reem~nt or the occ\irrenoe of any event rende11ng any poi·lfon 01· provision of this Agreement void shall in no way uffect !he validity 01· eufol'cenbiliiy of any othel' po11ion 01· provision of t!iis Agi:l;ernent. Any void pi•ovlsion shall be deemed s,:.vel'e<l from this Agr<iemeul, l\lld 1hr. balonce of th.is Agreement . sl1atl be co11slrucd and enfurced as jf thi~ Agreeme11t did not co11taln the l)llrlipulru.• pm•tfon 01' t)rovision held to be void.

g. Nothing in this Agreement sl1nll be consfrued to give any t•lghts 01· benefits to nnyone othe1· 1han Comty, Fou11datlo11 iind Confrnctor.

IN WJTNESS W.H.ERE()li\ County, Foundation and Conlrnctor hnve executed tl>is Agreement,

ATTEST:

Cynthia A. Ber.k, Shawnee County Clel'k

FOUNlM.TJON &'HAWNEE COUN'l'Y llAlU{S AND RECREATION F0UNDA1'I0N

COUNTY IJOARO OF COUNTY COMMJSSlONERS

SHAWNEE COUNTY, KANSAS

M!oJ1ele A. Buhlet·, Chair

Date: ____________ _

5

I

recreation July 22, 2016

TO:

FROM:

Board of Commissioners Shawnee County \

John E. Knight, Directo!~ Parks + Recreation "·

RE: Shawnee County Allied Tribes Agreement -All Nations Inter-Tribal Pow Wow Outdoor Adventure - Special Events

Board of Commissioners approval is requested on the attached agreement with the Shawnee County Allied Tribes which organizes the Pow Wow scheduled for September 2-4. The regional event raises community awareness of the Native American heritage and culture for youth and adults alike.

The Master Plan Community Vision for Programming tells us "to reach out to people of all ages to encourage them to experience parks and recreation facilities through well designed programs that create a lifetime of memories." This is one example of the five ( 5) areas of focus to manage future partners which is that of Operational Partners.

Operational Partners: Other entities and organizations that can support the efforts of Shawnee County Parks + Recreation to maintain facilities and assets, promote amenities and park usage, support site needs, provide programs and events, and/or maintain the integrity of natural/cultural resources through in-kind labor, equipment, or materials.

A valuable asset the Parks + Recreation staff continues to improve is that of partnership agreements. By providing this opportunity and do so with minimal park impact helps create educational and memorable experiences that benefit local tribes. Estimated financial impacts of this event are:

Parks + Recreation Expenses Financial Commitment Volunte.er Benefits Economic Impact

JEK/blt JS Attachments

$3,181 $3,500 $2,000 $350,000

'"J '$ ~t % "' ' " h "' ~ " f\< ~ (; ~

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.• ·s Sh••--IOfl• Rlrks fl Reernlion • 113191Jlltl stl'elt • l:tNki, KS 61806 • (188) 261·2600 "'y/t,:~H ,:; ~,sf~*" '°' '-.,..~ ~= t:, '* ,.,," ' ' "

SHAWNEE COUNTY CONTRACT NO. CclC\--~-'J...o\le

ALL NATIONS INTER-TRIBAL POW WOW AGREEMENT FOR USAGE OF LAKE SHAWNEE FACILITIES AND PARKLAND

THIS AGREEMENT is entered into this ____ day of _____ , 2016, by and

between The Board of County Commissioners of the County of Shawnee, a duly organized

municipal corporation, hereinafter referred to as "County," and Shawnee County Allied Tribes, Inc.,

hereinafter referred to as "Organizer."

WHEREAS, the County is the owner of Lake Shawnee and operates the public park and

facilities located therein for the recreational use by the public and patrons of the park; and

WHEREAS, it would be of mutual benefit to the parties that certain rights, privileges and

covenants be granted by the County to the Organizer in exchange for the consideration to be paid for

services rendered by the Organizer for said rights, privileges and covenants, as they are hereinafter set

forth; and

WHEREAS, the Organizer wishes to conduct the 2016 All Nations Inter-Tribal Pow Wow,

Friday through Sunday, September 2-4, 2016, hereinafter referred to as "Event" at Lake Shawnee,

hereinafter referred to as "Premises"; and

WHEREAS, Shawnee County Parks + Recreation hereinafter referred to as the "Department"

shall be the department responsible for carrying out the responsibilities of the County; and

WHEREAS, the County and Organizer wish to set out terms and conditions regarding the

Event; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties

agree as follows:

I. TERM. This Agreement shall be effective from the date above until September 4, 2016.

Either party may terminate this Agreement before September 1, 2016 without cause providing ten (10)

days written notice to the other party provided.

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Any violation of the tenns of this Agreement shall be grounds for immediate termination of this

Agreement. In the event this Agreement is terminated for any reason, the Organizer shall forfoit any

financial commitment prior to the termination.

2. LOCATION. The County does hereby assign to the Organizer the use of Lake Shawnee

as outlined in Attachment A for the Event detailed herein for the dates of September 2-4, 2016. The

mutually agreed upon site includes but is not limited to Reynolds Lodge, immediate open space west of

the lodge and open space east of the lodge known as Tinman Circle.

3. USE OF PREMISES. The County and Organizer agree that Lake Shawnee parkland is a

public entity first and foremost for the public enjoyment and use.

a) The Event areas shall be available during the schedule listed below:

• September 1 Site preparations

• September 2-4 Event activities

• September 5 Conclusion

b) Event and vendor setup may begin Thursday, September 1, 8:00 a.m.

c) Conclusion of Event and vendor activities shall cease by 1 :00 p.m., with removal

of related structures, materials and vendors by 5:00 p.m. on Monday, September 5.

d) Any vendor operations shall occur during Event schedule only.

e) Reynolds Lodge equipment shall remain inside the facility throughout the Event.

4. RESPONSIBILITIES OF THE COUNTY:

a) In accordance with County Code, Chapter 21, Art II. Sec 21-55. Special Uses of

the Parks, concerning Parkland usage the County does hereby grant the Organizer permission to

host the Event at Lake Shawnee, to allow temporary structures, activities and parking in relation

to the Use of Premises and site plan detailed in Attachment A.

b) In accordance with County Code, Chapter 21, Art II. Sec 21-65. Fires, the County

does hereby grant the Organizer permission to establish fire pits in mutually agreed upon areas

so long as said fire pits are returned to their original conditions after the Event by the Organizer.

c) In accordance with County Code, Chapter 26, Art II. Sec 21-66, Camping in the

Parks, the County does hereby grant the Organizer permission to allow tent camping only within

the Premises. Furthermore, for security of the site, minimal vehicular camping shall be allowed

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on hard surfaces only within the Event site. Organizer shall determine any permission for

volunteer or vendor camping.

d) Provide one (1) Department liaison for monitoring the Event.

i. Park Police patrol parklands between 8:00 a.m. and 11 :00 p.m. Any

additional site or vendor security between 11 :00 p.m. and 8:00 a.m. shall

be coordinated with Mike Cope, Park Police Chief, 785-251-263 l.

11. Department staff will coordinate traffic control with Organizer assistance.

e) The County will perform maintenance necessary and provide Premises in a safe

and useable condition. The County shall bear all costs and expenses related to such maintenance

outlined in the Master Plan Maintenance and Facility Standards prior to the Event.

f) Provide existing utilities and refuse service throughout the Event.

g) Supply and service ten (10) additional trash receptacles and three (3) trash

dumpsters, twenty five (25) picnic tables for youth educational sessions held in Tinman Circle

for the Event. Said tables shall be placed in a large circle on Thursday, September l, by 9:00

a.m. and removed on Friday, September 2, by 12:00 p.m.

h) Provide and service one (I) mobile restroom and bandshell for the Event.

i) Allow for Event performers and paiticipants, approved by the Organizer, to freely

access Lake Shawnee Campground shower facilities September 1-4, 2016.

5. RESPONSIBILITIES OF ORGANIZER. The Event is defined as the "2016 All

Nations Inter-Tribal Pow Wow" point of admission, designated parking areas which supp01t Organizer

activities, and include preparation through conclusion operations for the times and dates set faith in this

a~reement.

a) Produce a family oriented Event designed to capture community interest and

media attention for the public awareness and appreciation of Native American Heritage and

Culture.

b) Organizer is responsible for any and all equipment and duties concerning Event

preparations through conclusion not provided by the County such as but not limited to a public

address system, banners, signage, electricity, litter control, temporary tents or canopies, vending

and entertainment operations.

c) Marketing and Adve1tising:

1. . Organizer shall provide all media campaigns, announcements and signage.

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ii. Organizer shall identify Lake Shawnee, Topeka, Kansas, and utilize the

Department name and logo without alteration in all media advertising and include

the Department as an Event co-sponsor.

iii. Any use of the logo must follow Department guidelines by maintaining

colors and minimum sizes. The logo may be secured by contacting the

Communications and Public Information Supervisor.

1v. Provide Department staff free access to photograph for promotional

purposes and monitor activities associated with the Event.

v. Organizer shall obtain prior Department approval of all sponsors displays

or advertising at the Event site which shall follow Department guidelines.

cl) Agrees to not use or occupy the Premises in any manner deemed hazardous or for

any unlawful pmpose. Organizer and Vendors shall comply with all Federal and State of Kansas

laws and regulations, Shawnee County resolutions and any applicable Department standards,

policies or facility guidelines. Organizer shall provide an Emergency Action Plan (EAP) should

such need arise due to weather, safoty, or any other matter deemed necessary and pertinent to the

Event.

e) To accommodate the estimated crowd for the Event, no less than three (3)

portable restrooms with at least two (2) being ADA accessible shall be ordered, placed and

maintained by the Organizer. Organizer shall utilize the Department vendor with delivery on

September 1 and removal on or before Tuesday, September 6.

f) Provide volunteers for Event management including but not limited to parking,

traffic and litter control, enforcing parkland and maintenance standards and safety. Organizer

shall contact the Depmiment liaison at least two (2) weeks prior to the Event concerning

volunteer coordination.

1. Organizer agrees to cooperate by following the Departmenfs Volunteer

Policy abiding by the standards set forth for volunteer accountability and

recording of such details.

g) Organizer may contract with one (1) or more vendors or entities to provide

concession operations, promotional or commemorative items, and entertainment services in

connection with the Event as set fo1th in Use of Premises above. The contracts, sale of any such

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services and products shall be in accordance with applicable Federal, State and Local Laws or

Regulations.

1. Organizer shall provide utility connections as needed only after securing

authorized clearance not to disrupt any public utilities or parkland.

11. Organizer shall provide all signage, safety equipment and Event materials

for volunteers assisting with tratlic control and operations.

h) Organizer shall reimburse the County for any additional damages to property or

facilities related to the Event. Invoice(s) ofrepairs and services will be provided by the County.

1. Organizer agrees that should any litter, equipment, structures or alterations

used to produce the Event not be removed, cleaned or returned to

acceptable conditions by September 6, a fee of $350.00 per day shall

apply.

6. ALTERATIONS AND IMPROVEMENTS. Organizer may not make such alterations,

improvements, repairs and maintenance on or at the Event site without prior written County approval.

The parklands and facilities will be returned to original condition and remain County property after the

end of the agreement, subject to the terms of the paragraph(s) following:

a) County assumes no liability for the acts of the Organizer performed during the

term of this Agreement.

b) The parties acknowledge and agree in writing upon what assets and property

placed or located at the Event shall be removed. All personal property brought onto or placed at

the Event by the Organizer or volunteers shall be at their own risk, and the County will not be

liable for damages, thet1, or by any other acts.

7. INSURANCE. The Organizer shall provide and maintain for the duration of this

agreement, at its expense, general liability insurance with a good and solvent insurance company or

companies licensed to do business in the State of Kansas in the amount of at least One Million Dollars

and No/100 ($1,000,000.00) with respect to injury or death to any one person and Two Hundred Fifty

Thousand Dollars and No/100 ($250,000.00) with respect to damages to property. The certificate shall

contain a provision that coverage afforded under the policy will not be cancelled unless at least thirty

(30) days prior written notice has been given to County. The certificate of insurance shall name County

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as the certificate holder and as additional insured shall be provided to County one week prior to the

Event.

8. FINANCIALS. The Shawnee County Parks+ Recreation Master Plan provided details

of utilizing cost recovery associated with events, maintaining standards and park usage not directly

related to facility rentals. In meeting those requirements, the funds generated through event(s) operations

will be deposited into the Shawnee County Parks and Recreation Foundation per Contract C300-2008

(programs and facilities) for future upgrades and improvements throughout our park system. The

Organizer agrees such reimbursement amount will be no less than Three Thousand Five Hundred

Dollars and No/100 ($3500.00)payable by October 3, 2016.

a. All Event proceeds shall become property of the Shawnee County Allied Tribes, Inc.

b. Any fees or permits necessary to provide the Event shall be the responsibility of the

Organizer.

9. INDEMNIFICATION. The Organizer covenants and agrees to indemnify, protect,

defend, and save County harmless from and against any and all claims, demands, liabilities, and costs,

including reasonable attorney's fees, arising from damage or injury, actual or claimed, of whatsoever

kind or character, to property or persons occmring or allegedly occurring in, on, or about the Premises,

or arising as a result of any use thereof or program operated therefrom by the Organizer and from all

costs and expenses related thereto. Upon notice from County, Organizer shall defend County in any

action or proceeding brought thereon.

10. NON-DISCRIMINATION. Organizer agrees to not unlawfully discriminate against any

person because of race, religion, creed, color, age, sex, disability, national origin, or ancestry in the

admission or access to, or treatment in, any programs, activities, or events.

11. SURRENDER; WASTE. Nothing contained herein shall be construed to hold or to

make County a partner, joint venturer, or associate of Organizer, and neither party shall be deemed the

agent of the other, it being expressly understood and agreed that the relationship between the parties

hereto is and shall at all time remain contractual as provided by the terms and conditions of this

Agreement.

12. LIENS. Organizer shall keep the Premises free from any and all liens arising out of any

work performed, materials furnished, or obligations incurred by Organizer during the term of this

Agreement or any extension thereof. Organizer may not obtain ownership of or exclusionary rights in

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the Premises, improvements or facilities of the Premises regardless of any financial investment it may

make in their development.

13. WAIVER. Failure of either party to complain of any act or omission on the part of the

other party, no matter how long the same may continue, shall not be deemed to be a waiver by said party

of any of said party's rights hereunder. No waiver by any party at any time, expressed or implied, of any

breach of any provision of this Agreement shall be deemed a waiver of breach of any other provision of

this Agreement or a consent to any subsequent breach of the same or any other provision. If any action

by either party shall require the consent and approval of the other party, the other pmty's consent to or

approval of such action on any one occasion shall not be deemed to be a consent to or approval of said

action on any subsequent occasion. Any and all rights and remedies which either pmty may have under

this agreement, upon any breach, shall be distinct, separate and cumulative and shall not be deemed

inconsistent with each other; and no one of them, whether exercised by said party or not, shall be

deemed to be an exclusion of any other.

14. NOTICE. Any notice by either patty to the other shall be in writing and shall be deemed

to be given only if delivered personally or mailed by registered/ce1iified mail as follows:

County: Organizer:

Mr. John E. Knight Mr. Randy Rhoten

Shawnee County Parks + Recreation Shawnee County Allied Tribes, Inc.

3137 SE 29111 Street 936 SW Orleans

Topeka, KS 66605 Topeka, :KS 66606

15. SEVERABILITY. The provisions of this agreement are severable. In the event any

paragraph or portion of the agreement is declared illegal or unenforceable, the remainder of the

agreement shall remain in effect and binding upon parties.

16. ENTIRE AGREEMENT. The Contract Provisions Attachment (CPA), attached to this

agreement, is incorporated by reference and made a part of this Agreement. Together, this Agreement,

Attachment A and CPA represents the entire agreement and understanding between Organizer and the

County. No terms, conditions, course of performance, usage of trade, unQerstandings, or agreements

purporting to modify, supplement, or explain any provision of this Agreement shall be effective unless

in writing, signed by representatives of both parties authorized to amend the Agreement.

7

By slgnlns lhl11 Anroomonl, tho Otgo11fao1· 1·01Jrosont11llvo horoby rn11rosonla 11ml hu or sho la duly 011tho1fae(I by tho Slmwi1ce County Atllcd 'i'rlbcs, Jno., lo excouto this Anrcomoul on Its bchol.f, mul thnt the Slmwnco County Alllc<l 'l'rlholl, Jno., t'lfiVl!O~ lo bo bound by tho JH'ovlslons hereof.

IN Wl'.l'NESS 'fHEllliOI1~ tho µnrllcs hovo horoto oxeontcd thta nnrccmont 11& of tho dny oml

yom• first (lbovo wrltlon,

A'fTES'I':

Cyuthln A, DJJok, Slmwnco County Clork

SHAWNEE CO'ON'l'Y PAnI(S AND RECRttA'.l'fON FOUNDATION

~go~~'-M1·. Jim Oglo, Prosl?o:tt

JJOARO OF CO'CJN'JI\' COMMISSIONERS

SllA WNICE COUNTY, l<ANSAS

Mlohelo A. nuhlcl', Choir

SHAWNEE COUNTY ALLIED TRIDES, JNC,

8

I I I

Ro\'. 09/).013 A'rr,\c11~1~:N-r'1'0

S!l.\WNl:f: COUl'\lT Coxrn,\CT c ___ _

CONFRACTUAL PROVISIONS ATTACHMENT The 11nder~ig11ed pmlics ny,-o lhnl lho fol!o1\ins pro\'isions oro hereby incorpornlcd inlo tho conlrncl to which ii is nllachcd and mnde II pnrt thereof, said conlrno! being doted the ___ dn)' of --------20_.

I. TERMS HEREIN CONTROi.Wm Pi\O\'ISJONS. II is oxpNssly asrce<l Lliut ll1d li:rws or w~h u111I 1:11:1y pw1·isiv11 in lltis ulluul1111~11I sl1ull prevail nml conlrol O\"cr the tc1111s of ony otl1cr conflioting provision in nor olher document rolating to 011d n 1xut of Ilic contract in which this nttucfoucnl is inco11iorote<l.

2. A<nlEEMEh"I" WITH K.\liSAS LAW. II is agreed by and bel11·een the undersigned !lint nll disputes 011<l 1nallers \1imlsoe1'er arising und~r, in con11eclio11 11ilh or incidc11t lo !his conlntcl shall be lilis,.ale<l, if al oil, in and beloro n Coml located in the Stoto of Knnsos, U.S.A., lo lite exclusion of tl1e Courts of any other s!ah:>s or counhy. All conlrnclunl ogreemenls shnll be subjc.il lo, go\"cmcd I>)', and co11slrucd aeeorJing to tho laws of the Stale of Ko1L5n5.

J. TF.RMTNATION DUE TO LACK OF FUNDJNG APPROPRIATION. Sham1eo Cou111y is subject lo the .Kansas Cnsh Da,is I.QW, K.S.A. 10-1101 .:t uq. If, i11 thl.) juJsincnl of tl10 rinancinl Adminislrntor, Audit•llinonce Oflice, sumoknl funds Mo nol Oj>J)ropriated to continue the function perfonued in this ng,reemenl nnd for tho payment of Lhe ohorges hereunder, Count)' mny lcnninnlo this ngreemcnt nl tho cml of its cum:nl fisc;il yc~r. County ngrce.s lo gil"c 1nille11 nolico of lem1i11alion lo co11lmotor at least thirty (30) dnys prior to the end of its current fiscnl y11ar. In tho own! tliis ngmimcut is lcnninotcd pummnt to Ibis parngJoph, Cou111y will 1i.1y to tho contrnctor nil regular conlrnclu.il payments incurred through lho end of such fiscol year. 'Jhe tem1innlion of tho confrncl pU1$118lll lo this parogmplt shall 1101 cause nny penalty to bo chnrgcd to tho Count)' or tho conlrnctor.

4. D1scL.\IMI:R OF Lt.\B[{JJY. Neither !ho Com1ly of Sha1111ec nor nn}' department thereof slrnll hold lmm1less or indemnify nny contrnctor for nny linbility 1111alsOO\W.

5. Afi11-D,squMINNflON CIAUSK. Tirn conlmctor ngrccs: (o) lo comply 1,ith the Knnws Act Against Discrimi11nlio11 (K.S.A. •M-1001 ,•/ seq.) nnd !ho Konsns Age Discri111i11alio11 in Employment Acl, (K.S.A. 44· 111 I el seq.) and the opplicab!o pnwisions of tho Americans \Villi Disabilities Act (42 U.S.C. 12101 l!I seq.) (ADA} and lo 1101 disorimiuotc against ony person because of rncc, r~Hgion, color, sox, <lisnbitity, nnlionol origin or nnccsl1y, or nge in the admission of access lo or lro:~lm~nl or L'l11pluym~11I in, ils pwg111rns or ucli\1lies; (li) tu inoludo in nll solicitnlious or ndl'crtiscments for employee$, the pl1rns\l "cquol opport1uiily employer"; (o) lo comply with the repo1ting requirements set oul in K.S.A H-1031 ond K.S.A ·M-1116; (d) lo inoludo those provisions in C\'CT}' sulKonlraol or puro)mse order so that they aro binding upon such sulx:on!rnctor or vendor; (c) that n foilure to comply ,1ith the reporting requirements of (o) oboro or if tl1e conlmolor is found guilly of nny violation of S!lCh nets by the Knnws lluman Rights Commission, such \•lolatlon shnll co1is1ituto 11 bNach of contract; (0 if tho conlrn.oting ogenoy dctemlines that tho controclor has violated oppliC11ble provisions of ADA, tltnt viofolion shnll consliluto n brcnoh of conlrnol; (g) if (o) or (I) occurs, lho conlrnct mny bo cancelled, lenninatcJ or s11spcndeJ i11 n11olc or in part by !he County. J>nrties lo chis conlract 1111dcrslo11d that subsections tb) through (o) ot' this patogrnph nurnber 5 n1e not npplicable lo n contractor who employs fom:r than four cmploy,w or l\i1oso contract ,1ill1 the County totals $5,000 or loss during this fiscal year.

6. A!;s;"fJ:m.fil:F,. 01' Co;,mACT. This con!rncl shall not be considered accepted, approved or othcn1iso eff<:cth·o until the required appro\'ah nmJ ccr!ificntioru ha,·o been giren and this is signed by lhe Uo.ircl of County Commissione,s of tho County of Sha 111100, KntlSlls.

7. ARnlTIL\TION1 DAMMlF.S1 \V,\RR,\rt"flt:S. Noh,ithslnnding nny tonguagc to lho contrary, 110 i11lc1prctnlion shnll bo allowed lo find !ho Comity has ogrc.:d lo biudins a1bitrnlio11, or !he payment of damages or penalties upon tho occurrence of a contingency. Further, lhe County shall nol agree lo p.,y nllomey fws and late p.1ymcnl elmrges; nml no pru,·i~iorni \\ill b.: giwn cficcl whfoh uttcmpl~ lo oxclu<le, modify, diseloim or othcmise 11Uc111pt lo limit implied ,1·01rnnlies of merclrnnlnbilil)' mul fitness for a patliculor 11u1J>0le.

8. RErm:st:l'l·r,\TJ\'t:•s Aurnomrv To cmm14cT. By signing this document, tho NproS1111t111h·c of the contrnelor thereby represents that such person is duly 11ulltorizcd by the conlrnctor to excculo this document on bolrnlf of Ibo conlr,1ctor nnd Ll1nt lho conlraclor ogrcos to be bound by the provisions lhcr.:01:

9. 31:sroxsm1L11Y Fon TAXES. lhc Counl)' shnll nol be responsible for, nor indcnu,ify II cou!mctor for, nny fedcrnl, stole or locnt 1111\e~ \\l1ich mny be imposed or !evic<l upon the subjC()t nmllcr oflhis contract.

10. JNsllll,\Nq-:. Tho Count}' shall not be required lo purclrnso, n11y im;ur~n~o aguinsl loss vr J,,m~g~ lo uny jh!r,,mal 111v1)1;1ly to 11hi<>h ll1is contrMI rolnlcs, uor shnU Ibis controcl require the County lo csloblish n "sdf-insurMcc" fund lo proto:cl og11i11st 1111y suoh loss or donmge. Subjeol 10 tho provisions of tho Konsas Tort Claims Act (K.S.A. 75-6101 el uq.), Che vendor or lessor shall be,,r tl1e risk of nn}' loss or damage to any porson~I propctly lo ,1i1ich vendor or lessor holds title.

By: I ') ) ('. /01..J /..{ t\r1/ .. ilt:<_; ('(O.:Ui

Title:

., ) ~ ;j -- I .. ,~.- ,:1; , 0a1e: ,~.

DOA RD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Michele A. FM1lcr, Choir

Dato;

ATIEST1

Cynthia A Brok, Slumnec Cotu1ly Cle1k

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4/11/2016 Google Maps

Imagery ©2016 Digita!G lobe, USDA Fann Service Agency, Map data ©2016 Google 100 ft

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recreation July 25, 2016

TO:

FROM:

RE:

Board of Commissioners Shawnee County

John E. Knight, Director \ , Parks + Recreation ~\i

Fill Vacant Position

c; 3

Board of Commissioners approval is requested to allow the department to fill a vacant position within the department. The position, Recreation Leader, became vacant as a result of the incumbent resigning with Shawnee County. The Recreation Leader position will be responsible for managing an assigned Community Center within the Recreation Division of the Parks + Recreation Department.

Under general supervision, this position supervises the use of recreation equipment and facilities, intermittent and contracted employees. Assist in developing and managing a variety of programs, special events, camps and other duties as assigned.

The annual salary, including benefits for a Recreation Leader is $42,866.28. Sufficient funding for this position is available in the department's 2016 operating budget. The department requests approval to fill this position and any subsequent position that becomes open as a result of filling this vacancy.

JEK/lrk SH

t'~ { ~

rks.snco,

:~. Shawnu Ceuntr Parks + Recreation • 313'7 Sli 29th street• Topeka, KS 68605 • (78S) 2s1-2eoo

g. parks+ recreation -john knight · 8/8/2016 · g. parks+ recreation -john knight 1. consider...

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