fy2016 mis clerk workshop handouts.ppt · 8/28/2015 1 powerpoint templates page 1 fy2016 mis...

8/28/2015

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Powerpoint Templates

Powerpoint Templates

FY2016 MIS Workshop

Powerpoint TemplatesPage 2

TOPICS

• Introduction to SPEDPRo

• What’s new

• What went away

• Import specifications

• Data Dictionary Updates

• SPED Programs in the Directory

• MIS Timeline

• K Time – Help, Exercise

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SPEDPRO

Acronym stands for ?

Special Education

Data

Project


SPEDPRO

Why change in systems ?

Flaws in the original design and structure of the application.

Flaws in the data reporting logic.

Needed streamlining. Some data collected was leftover for the LEAMIS system.

Needed data clerk issues addressed.Application speed

Most data Clerks Hated KAN_Service

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SPEDPRO

How was the new system design determined ?

1. Feedback received from MIS clerks. 2. FY2015 application upgrade was not completed

a. 90% of the requirements carried over3. State level issues found on the KSDE end4. Contributions from an Advisory Committee of local

users.


SPEDPro:

What is Gone ?

Evidence box for where a student moved to.

Why?

It wasn’t being used as intended, resulting in functionality issues

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SPEDPro:

What is Gone ?

Evaluation Dates

Why?

Evaluation data is collected in the Indicator 11 & 12 District Data System


SPEDPro:

What is Gone ?

Edit minutes for private / parochial schools

Why?

Process conflicts with the “Master Data Management” method of development using a single data source

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SPEDPro:What is Gone ?

Primary Provider logicPrimary Service location logic

Why?

KSDE does not use this information.

Some, none or all providers can be designated Primary and no alerts or verifications will flag

Same applies to Primary Service location


SPEDPro:

What is Gone ?

Social security numbers

Why?

KSDE is moving away from the SSN in all of the data collections

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Funding Codes

Why?

Funding codes were leftover from LEAMIS system. Federal payment formula does not rely on individual student counts.

Replaced by Claiming indicator:

Claiming the student – Yes or No

Claim of No functions like = the Funding code 5



NPE contract data entered on a student’s IEP page

Why?Needed an easier way to see all NPE students in one place.

Where is it?Navigation pane

What is Gone ?Provider license code on the providerprofile

Why?

Redundant, it is listed on thecontracted service lines

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SPEDPro:What is gone? What is New?

Association to KIDS records.

Application will no longer save the initial KIDS record association at the time the record is entered or imported.

Ability to manually select a different KIDS record has been removed.Most recent / current KIDS record will populate the demographics in SPEDPro. Inaccurate KIDS data will require a new KIDS record to be submitted


SPEDPro:

What’s the same?

Reporting and submission schedules are unchanged

IEP and service data

Calendar and building / directory functions

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SPEDPro:What is New?

New functionality

Addressing the application speed.

What was slowing it down?

1. Processing records during Import

2. Student Searches

3. The verification routine


1. Will registration to SPEDPro be required?a. Yes, permissions cannot be transferred from

one application to another.2. What organization should I register under?

a. Same as the current organization levels,D0123, D0600, D0700, S0123

3. What organization buildings are selected?a. All buildings

4. What user role is the MIS clerk?a. District Update

5. Can I do this under Manage My Account?a. Yes, unless a coop or Interlocal user is not

using the D0600 or D0700 organizationidentifier. It will require a new User Name

SPEDPro:

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Central Authentication System - CAS

Replacement of the Common Authentication System

Establishes access to multiple KSDE web applications for the same user role, only requiring a single user name and password

It will start will new applications released – CAPS, gradually adding new applications over time It will not require new registration

It will run behind the scenes, though CAS will look slightly different



Central Authentication System - CAS

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SPEDPro:How will CAS work?

It looks at user profiles and recognizes them as one.Switching accounts does not require log out and back in

User role – District level user, Susie SwivelManaged account with Registered E-mail SusieS@USD123

1. User name - Sswivela. Directory Updates

2. User name - Susansa. SPEDPro

3. User name - Swivels420a. CAPS

A log in under any of these user profile will grant access to Directory, SPEDPro and CAP because

the user role is the sameDistrict level user


SPEDPro:New functionality

Import validation

Records will fail to import as whole or partially if reported values are invalid 1. Whole records will fail if the profile cannot be

created due to invalid data.

2. An individual service line may fail to import while others pass import

3. Import history will display failed messages in these cases

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SPEDPro:Profile data checked for Validity

KIDS IDTarget School YearAssign Child countBuildingsGradeStatusPlaced by valueClaim indicator

Service line data checked for Validity

BuildingsSettingsService dates outside of the school yearService codesProvider ID


SPEDPro: Student search

List of students in SPEDPro will not automatically list when on the student search page. Why?This process of finding and listing students automatically used lots of processing recourses and was a major cause of the application running slowly.

How do student records display?

By using the search criteria first

Search on a single recordSearch on a subset of recordsSearch on all by listing no criteria

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SPEDPro:

Verifications

Verifications are down from 175 to 88

All verification information is only on the verification page.

To address the application seed and response:

No red dots, listing of codes or text descriptions of verifications will be found on the student profile or IEP pages


SPEDPro:

New Verification Routine

No Processing routine, no search selection firstNo Red DotsNo QueueNo Waiting

How does it work?

Verifications are based on the current status of the data. -------No Verification History

Save button is selectedRecord Imported

-----------Results are found on the verification list.

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SPEDPro:Fixed reports

Gained student report – Intended to alert users of IEP students who exit elsewhere, are claimed by local school district and are not listed in SPEDPro after their exit.

Report fix: - new criteria

1. Exited with code “A”, “D”, “L” or “T”, AND2. Has KIDS record with School Entry Date that is on or

after the MIS Exit Date, ANDa) Student is not in the MIS at all or b) Does have a current year profile but there are

no service end dates after the MIS Exit date(move out, then move back in)


SPEDPro:Fixed reports

Overlap report – Intended to alert users of the outside organization causing the overlap and the overlapping dates.

Report fix: - new criteria

1. Modified the date matching logic to better align with service line start and end dates.

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SPEDPro: Screen Shots



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Provider ID:What is new ?

Provider ID numbers - Replaces SSNWhere are the provider ID numbers found?

Educator license look up at WWW.KSDE.org


Provider ID:How do I get an Educator ID for a related service provider?New Categorical Aid Personnel System “CAPS” has a search and Create tool.

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Provider ID:If found the Educator ID is displayed


Provider ID:If the Educator ID might be found, a near match is displayed with the option to use or create a new ID

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Provider ID:If the Educator ID is not found, the option create a new ID is selected


SPEDPro:Providers:

No new provider roles.

Service line provider role – listed for selection on service lines by service organization

Case Manager, SLP, School Psych roles – listed for selection on student profile for reports

FY 2015 Total providers -

Service line – 8914Case manager – 4079Speech Lang Prof - 913School Psych – 554Contract provider - 165

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SPEDPro:

Contract Providers: Elimination of role

Contract provider – for selection on NPE contracts. Area of licensure no longer marked on provider profile.

In FY2015 ___165_______ Providers were marked with the Contract Providers role by ___38______ Agencies (MIS Clerks) serving students under contract in ___98____ USDsIn FY2015 there were ___64__ actual Contract providers were reported serving students under NPE in __10__ actual programs state wide. __0___ actual Contract providers served students in the USD listed in the provider profile. Of those marked as contract

providers __72___% were marked in error.


SPEDPro:

Contract Providers:

True or False ?

Teachers, Nurses, or any related service provider employed by the USD, Coop or Interlocal under contract or on a temporary basis must be assigned the role of “Contract Provider” in the SPEDPro provider list?

False

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SPEDPro:Providers:

Recommendation for FY2016

1. Remove all Contract provider roles in SPEDPro. Do not assign this role to any provider

2. Through February 2016 no contract provider role will be present on any provider profile

3. In March 2016 send KSDE (Mason) a list of your contract providers for review

4. By April 2016 the go head to mark the contract provider role will be given

5. Service location of the contracted provider will be verified with assignment organization.


Contract Provider RoleFirst Name Last Name Service location Profile organization Check

Dotte Tattler Heartspring X0758

Bette Tattler Prairie View X0015, D0373

Twisty T. Clown Jupiter High D0231

Dell Toledo Milestones D0229

Amazon Eve LakeMary D0101, D0234, D0383, D0450, D0512, D0607,D0701, S0525

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K-S to SPEDPro:

Because the SPEDPro was designed differently to address the processing speed and response time issues, the 2 applications have different structures. So data sets between applications are not compatible. For example

Students – Area of disability and responsible school moved from the profile to the service lines to track by date.

Providers – SSN was replaced by provider ID, No license field

Begin year set up will require initial population of Calendars, Providers, Settings and lastly students.

How will the conversionbetween the 2 systems work?


Directory Minutes:Directory will be the sole source for all building, program and session minutes.

Non-Public, Private and Parochial schools with missing minutes will pull zero values into SPEDPro

Zero values will skew OSEP Environment calculations

How do the zero values get corrected?

1. Contact school and request a Directory update

2. Unresolved zero values can be corrected by KSDE. Contact Mason

Result: Edit Minutes feature for MIS clerk entry will be removed

See Managing building time document

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New Import Specifications

Student level Import - Import contraintsRequired fields – data must match permitted value or

record fails to import

Match Dependant or blank – Only codes matching to theKIDS record will pass import. A blank / null value will pulland populate the value from the KIDS records

Permitted Value or blank – 1 = Yes, 0 = No, blank is treated as zero

Optional fields – Permanent Null values are permitted

Conditional fields – reported valuespartner with values from otherreported fields


New Import Specifications

Specifications sent to IEP vendors in March 2015

Changes were made to:

Student level ImportProvider ImportNPE ImportCatastrophic Aid Import

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Data Dictionary Updates

Gifted Service location

Locations for Gifted services do not factor in the OSEP Environment calculations for LRE, or Indicators 5 & 6Why?

Under the IDEA, Gifted exceptionality is not classified as special education. Gifted services / support is considered to be part of the student’s general education curriculum.

As a result:

All Service types of GI = Gifted, can be reported under setting “C” = Regular class



New Verifications

0214 – Service line setting does not match with program type in the directory

Why checked – To align programs so that class schedules are equally measured for OSEP environments and Indicators 5 & 6

Example: Service setting = “B”Directory lists reverse mainstream only

Fix: Change the directory program type orChange the service line setting to “W”

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New Verifications

0216 – Gifted only student has services not appropriate for a Gifted only student

Why checked – Several services are only appropriate for students with disabilities.

Example: Service code = “OM” – Orientation Mobility

Fix: Remove the service orAdd the area of disability



New Verifications

0217 – Student has the same IEP by date listed more than once in the same school year.

Why checked – IEPs for Transferring students may get imported into receiving school’s MIS record. Possible duplicated services reported.

Example: IEP dates are equal

Fix: Delete duplicate IEP

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New Verifications

0219 – Provider license determined rate of payment.

Why checked – To align providers with the service they are delivering.

Example: Speech provider reported as the provider of the Autism service.

Verification is an indication the payment rate was adjusted by the system

Fix: No action is required.


If License isThen NPE

payment rate GI GISL SSHI HIVI VIOT OTPT PTBD EDMR ID

VO VO

Licensure to NPE CrosswalkVerification 0219

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New Verifications

0220 – December 1 service range does not match Primary and secondary disability and Gifted values.

Why checked – Consistency needed for calculation of OSEP disability category, inclusion in the Gifted totals

Example: 4 service lines, 08/18/2015 - Lines 1 & 3 = ED & GI – No.

to12/11/2015 - Lines 2 & 4 = LD / ED & GI – Yes

What is the December 1 disability ?Include or exclude on the Gifted Summery ?

Fix: Align the exceptionalities to be equal



New Verifications

0221 – December 1 Responsible schools are not equal

Why checked – OSEP child count and environment data is reported at the building level.

Example: 4 service lines, 08/18/2015 - Lines 1 & 2 = Jefferson Elementary.

to12/11/2015 - Lines 3 & 4 = Madison Middle school.

What is the December 1 responsible school?

Fix: Align the responsible schools to be equal

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New Verifications

0223 – December 1 service start and end dates are not equal

Why checked – Determination of proportionate service minutes to apply to December 1 OSEP environment calculation cannot be determined.

Example: 3 service lines, 08/18/2015 - Line 1 - 8/18/15 to 10/25/2015 = 41 days

to Line 2 – 8/18/2015 to 12/11/2015 = 75 days12/11/2015 - Line 3 – 10/26/2015 to 12/11/2015 = 20 days

How many days from line 2 applies to Dec 1 ?

Fix: Align the start and end dates to be equal


Line Service Setting MinTotal days start End

Disability 1

Disability 2 GI Build

1 SE C 100 41 8/18/2015 10/25/2015 OI LD No 1234

2 PT G 50 50 8/18/2015 10/25/2015 OI LD No 1234

3 SE C 100 20 10/26/2015 12/11/2015 LD Yes 8899

4 PT G 50 25 10/26/2015 12/11/2015 LD Yes 8899

What should it look like?

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Verification Fixes

0176 – Matching MIS records to KIDS data

K-S was using the KIDS ID, last name, DOB, responsible school and gender as a valid match.

Fix: SPEDPro is using the KIDS ID and responsible school only.



Verification Fixes

0203 – Should be on December 1 report but is not.

K-S was using the profile ID to make the determination as to the inclusion on December 1.

Fix: SPEDPro is using the KIDS ID to make the determination as to the inclusion on December 1.

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Gifted Exit Part B

Only 1 student record is submitted. No need to split into active and inactive records

Student record will have:

Profile – Single profileClaiming = YesStatus = inactive / basis of exit, (e.g.“O, W,”)Exit date = 10/12/2015


Gifted Exit Part BOnly 1 student record is submitted. No need to split into active and inactive records

IEP –

Service lines = Disability category listed up to exit dateService lines = SE services listed up to exit date

Service lines = Gifted = Yes after exit date exit dateService lines = GI services only after exit date exit date

Services after exit date verification turned off for this scenario

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Flow of annual MIS TaskWhat should I be doing when?

Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16

Current FY DiscoveryEnter Calendars, Settings, Providers

Promote serive linesPromote status and grade

ESY collectionConfirm Directory programs / minutes

Initial Populate FY StudentsDiscover Summer Exits

Roster ReportsClose out Prior Year data

Unresolved Exit ReportUpdate Aug. IEPs and Exits

Share Sept 20 data if neededAnalyse 12-1 data

Gained Student ReportUpdate Sept. IEPs and Exits

Overlap ReportUpdate Oct. IEPs and ExitsUpdate Nov. IEPs and Exits

Roster ReportsUpdate Dec. IEPs and ExitsUpdate Jan. IEPs and Exits

Validate 12-1 populationsUpdate Feb. IEPs and ExitsDiscover Catestropic / NPEUpdate Mar. IEPs and ExitsReport Catestrophic / NPE

Unknown Exit ReportUpdate Apr. IEPs and Exits

Exit Status reportUpdate May. IEPs and Exits

Roster ReportsUpdate June IEPs and Exits


June 30 DeadlineWhat is due by the June 30 deadline?

Suspension / Expulsion data, This is the last day that discipline data can be submitted in KAN_DIS.

What student level MIS data is due on June 30?

None, unless all of your MIS records have been deleted from SPEDPro.

What is the EOY target deadline date to avoid any Indicator 20 issues?

September 15 – For all FY2015 services. All exit data, verifications and overlaps must be resolved.

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Matching setting codes to program buildings

Non-public - Off campus MIS default settings - D, E, U, T, X Directory level – 12

Locations outside of school buildings or campus where students receive servicesWork locations, job sites, library, stores, restaurants, swimming pools, parks, etc.

Includes locations for students served off campus due to out of school suspensions / expulsions

Home MIS default settings – A, O, P, T, X Directory level – 15

Homes or a residence where students receive servicesHome based or home bound or home school

Public off campus MIS possible settings – G, H, J, U, T, X Directory level – 19

Programs run by a school district, Coop or interlocal located outside of Elementary or Secondary school buildings

18 – 21 year old programs, day schools, alternative schools



Community based preschools MIS default settings - B, G, K, T, X Directory level – 18

Preschool programs run by private organizations located in the communityYogi Bear preschool, Topeka head-start, Happy Diaper preschool, etc.

Public off site preschools MIS default settings - G, T, X MIS possible settings - B, K, R, W Directory level –14

Preschool administered / operated by a district, coop or interlocal, not housed in a public School building, For example - USD 123 preschool program

K time building MIS default settings - K Directory level – 21Organized structured child care program not housed in a public school building, were no Special education services or support occurs. Used only for before or after school participation.

Mary Jones child care, St. Patrick’s church day care, YMCA child care, etc.

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Incarceration MIS default settings - I, T, X Directory level – 16Local or county, regional jail facilities

Douglas County jail, Topeka Juvenile, etc.

Hospital MIS default settings - L, T, X Directory level – 13Local or county hospitals

Allen County Hospital, Kansas Rehab Hospital, Hays Medical Center, etc.


K Time Excersize:

1. Dandy attends Jupiter preschool both morning and afternoon sessions, 4 days a week. Jupiter preschool is a community based regular (not SPED) preschool programa.Morning session is 8:30 to 11:30 am – 180 minutes b.Afternoon session is 12:00 to 3:00 pm – 180 minutesc. The Building number for USD K ‐ Time Program Time W/O SPED is 9999

d. The Building number for Jupiter Preschool is 1234 2. Dandy gets special education support in pull out for 30

minutes a day in the morning session only. Dandy gets no IEP support in the afternoon session.

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K Time Excersize:

Q1. What is the setting code for the Jupiter preschool program?

BQ2. Does the morning session qualify for K time participation?

YesQ3. How much K time?

150 minutes, (180 – 30) = 150 – 4 days a weekQ4. Does the afternoon session qualify for K time participation?

YesQ5. How much K time?

180 minutes – 4 days a week


K Time Exercise:Q6. How would Dandy’s MIS be reported by your agency?

Why is C the best option?

Dandy does not attend building 9999

Why is PM session not listed?

PM K time is not needed. Dandy get 600 minutes of K time per week in the AM session

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K Time Excersize:

TM) 10 hours or more per week in a Regular Early Childhood ProgramMajority of Services are in a Regular Early Childhood Program

UM) Less than 10 hours per week in a Regular Early Childhood ProgramMajority of Services are in a Regular Early Childhood Program

TL) 10 hours or more per week in a Regular Early Childhood ProgramMajority of Services are in Other Programs

UL) Less than 10 hours per week in a Regular Early Childhood ProgramMajority of Services are in Other Programs

Q8. Which OSEP environment category would Dandy count it?


K Time Excersize:

The math:

150 x 4 = 600 per week, 600 = 10 hours thus, 10 or more per week in a Regular Early Childhood Program = T

30 = IEP support. IEP support in a Regular Early Childhood Program = 0. 30 / 0 = 0. Zero is less than 50% = Majority of Services are in Other Programs = L

A. TL) 10 hours or more per week in a Regular Early Childhood ProgramMajority of Services are in Other Programs

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Data Submission Schedule is found on the cover page of the Data Dictionary.

Data Dictionary page ii addresses how missing deadlines impacts your Indicator 20.

Reporting Time Lines


Application Time Lines

SPEDPRo will be available in the summer of 2015 for reporting FY2015-2016 MIS data

1. KAN_Service will remain open through the end of the FY2015 MIS collection

2. After the FY2015 collection is complete and finalized, the application will be locked

a) Users will be unable to add, delete or edit existing records

b) Importing will be locked3. The application will keep reports and reporting

functions open through June 2016a) July 1, 2016 KAN_Service will go off line

.

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Passed Deadline:

Found on the special education Fiscal page at www.KSDE.org

Timely Reporting


Timely Reporting:

Suspension of Funds:

Found on the special education Fiscal page at www.KSDE.org

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Local MIS Procedural Manual

Reminder to update your manuals with SPEDPro changes.

New administrators need to review procedures, methods and practices.

Manual outline has been updated on the MIS page @KSDE.org, KSDE can review manuals

for completeness

Data disconnections resulting in Indicator 20 issues can be identified and corrected in the manual


Directors Call:Monthly Friday calls:

Only a few MIS clerks indicate they participate in the monthly calls.

I am on the agenda with MIS updates about 5 times during the school year.

Please participate in these calls for timely MIS news and

updates

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Managing Building Time

Appendix Page | 1

There are times when building data is not accurate or missing from the state Directory. Examples include but are not limited to non-accredited private / parochial schools, community based preschools, special education programs in off campus settings, etc. One must discover this information needed to account for the program, update MIS building information so the OSEP environment calculations can be complete and accurate.

To determine building information to be entered in the MIS, the following details must be known.

I. The building’s configuration a. Is the building administered by the public school system {(USD or COOP) [type D0]} or

is it privately run {type X0}. b. What are the grade levels are present in the building? {Level 2 –High school, 3 – Jr. High,

4 middle school, 5 – preschool, 7 – elementary, 9 - multilevel, 10 – Infant toddler network.}

c. What service settings are available in the building? Is it attended by only IEP students or a combination of IEP and non-IEP students, what type of preschool programs?

II. The building’s schedule a. The bell schedule must be identified, first bell, dismissal bell, lunch period. b. The number of days in session. c. The calendar the building or program follows?

To determine this information the MIS clerk must call the building’s administrator. The follow series of questions serve as an example of how to ask an administrator to discover the information needed.

1. Q. What time is first bell? – A. 8:10 am

2. Q. What time is dismissal bell? – A. 3:20 pm

3. Q. How much time is taken for lunch? – A. 30 minutes

4. Q. How many days per week are the school / program in session? A. 5 days for KG-6th grade, 4 days for preschool

5. Q. Can you fax me a copy of your school calendar? 6. Q. How many days per week is kindergarten in session? –

A. 5 days. 7. Q. What is the start and end times of your Kindergarten session? –

A. 8:15 am to 11:45 pm 8. Q. Is the kindergarten class a single session or a morning and afternoon session? –

A. 1 session 9. Q. Does the building’s preschool program follow the same daily schedule as the KG? –

A. No i. If no, then questions 5 through 8 must be asked in terms of the preschool.

ii. New calendars must be created in all cases where the building or program does not follow the same calendar as the USD.

Using the data above one can determine the building profile information.

Start 8:10 am Days in session 5 End 3:20 pm KG minutes 210

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Managing Building Time

Appendix Page | 2

There are times when a kindergarten or preschool deviates from the schedule of grades 1-12. In this case a new building must be set up in the directory to accommodate the program.

Building Information

This is a table in the MIS database that contains information about all buildings used in a student record.

Definitions 1. Total Building minutes – The number of minutes between the staring bell and dismissal bell 2. Class time – The number of instructional minutes in the buildings school day (includes recess and

passing periods). Class time equal the total building minutes minus the lunch period. 3. Kindergarten minutes – The number of minutes of the longest kindergarten session offered. 4. Days per week – The number of days per week the program is in session 5. Weeks per year – The number of weeks equals the total school days for the school year divided

by the number of days per week The building is in session (rounded up to the next whole week). 6. Preschool Minutes per session - The number of minutes of the longest preschool session offered. 7. Preschool Days per week - The number of days per week the preschool is in session. 8. Preschool Weeks per year – The preschool weeks equals the total preschool days for the school

year divided by the number of days per week the preschool is in session (rounded up to the next whole week).

9. Preschool calendar – The schedule of when the preschool is in session from the first day to the last day of preschool classes accounting for vacation dates, holidays, and other off days.

10. Total Preschool minutes per day – The total minutes of consecutive preschool session(s) per day a. All day preschool – The minutes per session plus the lunch period b. Single Half Day Session (children dismissed) – Same as minutes per session c. Two Half Day Session (children dismissed between sessions) – Session 1 + session 2. d. Two Half Day Session (children may stay for lunch) – Session 1 + session 2 + lunch

11. Preschool settings – The MIS code of the preschool program(s) offered in the building a. B – Early Childhood settings (Headstart, regular preschool etc.) b. G – Resource rooms in elementary or secondary buildings c. R – Integrated Special education classrooms d. W – Reverse Mainstream classrooms e. K - Early Childhood settings (Headstart, regular preschool, KG, etc.) without services.

12. Itinerant services – Services delivered to children who do not participate in preschool programs but travel to an elementary or secondary school for services delivered in resource room settings, and then departs upon completion of the services.

Itinerant preschoolers – If an elementary or secondary school does not offer preschool programs, but students are brought to the building for “itinerate” services, then preschool data must be entered into the building profile. To assure itinerate preschoolers calculate the same as other children, replicate the preschool session, days, weeks and calendar designation that is offered in another local elementary school. The service setting for itinerate preschoolers is “G”.

Total Day 430 minutes KG days in session 5 (minus Lunch) (30) PR minutes 180 Class time 400 minutes PR days in session 4

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41

Mason Vosburgh

Managing Building Data – Building Types

SPED Program descriptions and examples

Page | 4 Rev. 02/06/2015

Non-public - Off campus MIS default settings - D, E, U, T, X Directory level – 12 Locations outside of school buildings or campus where students receive services Work locations, job sites, library, stores, restaurants, swimming pools, parks, etc. Includes locations for students served off campus due to out of school suspensions / expulsions

Home MIS default settings – A, O, P, T, X Directory level – 15 Homes or a residence where students receive services Home based or home bound or home school Public off campus MIS possible settings – G, H, J, U, T, X Directory level – 19 Programs run by a school district, Coop or interlocal located outside of Elementary or Secondary school buildings 18 – 21 year old programs, day schools, alternative schools

Community based preschools MIS default settings - B, G, K, T, X Directory level – 18 Preschool programs run by private organizations located in the community Yogi Bear preschool, Topeka head-start, Happy Diaper preschool, etc.

Public off site preschools MIS default settings - G, T, X MIS possible settings - B, K, R, W Directory level –14

Preschool administered / operated by a district, coop or interlocal, not housed in a public School building, For example - USD 123 preschool program

K time building MIS default settings - K Directory level – 21 Organized structured child care program not housed in a public school building, were no Special education services or support occurs. Used only for before or after school participation. Mary Jones child care, St. Patrick’s church day care, YMCA child care, etc. Incarceration MIS default settings - I, T, X Directory level – 16 Local or county, regional jail facilities Douglas County jail, Topeka Juvenile, etc. Hospital MIS default settings - L, T, X Directory level – 13 Local or county hospitals Allen County Hospital, Kansas Rehab Hospital, Hays Medical Center, etc.

42

Mason Vosburgh

TO: Director of Special Education

FROM: Colleen Riley, Kerry Haag, Sandy Guidry, Doug Boline

DATE: September 30, 2015

SUBJECT: NOTICE OF SUSPENDED FUNDS UNTIL SUBMISSION OF THE 2015-16 IDEA 618 Data

KSDE records indicate that the 2015-2016 IDEA 618 Data from your organization has not been received. The data was due 30 days from the start of the school year.

On September 15, 2015 notification was sent alerting you that the 2015-2016 IDEA 618 Data has not received by KSDE and the 30 day timeline has passed. Your organization was given an additional 2 weeks (10 business days) to comply with the reporting requirements. Because the 2015-2016 IDEA 618 Data was not received by KSDE within this 2 week timeframe, KSDE has suspended your organization’s 2015-2016 federal fund payments.

This letter stands as notification that KSDE will begin and continue the suspension of your district’s 2015-2016 IDEA VI-B 3-21 (CFDA#84.027) and IDEA VI-B 3-5 (CFDA#84.173) fund payments per Title 20 §1232b of the United States Code, Title I (CFDA #84.010A), Title IIA (CFDA #84.367A), Title III (CFDA #84.365A), and Migrant (CFDA # 84.011A) fund payments per Title 20 §1232b of the United States Code until the 2015-2016 IDEA 618 Data is received by KSDE.

KSDE will release your district’s 2015-2016 IDEA VI-B 3-21 (CFDA#84.027) and IDEA VI-B 3-5 (CFDA#84.173), Title I (CFDA #84.010A), Title IIA (CFDA#84.367A), Title III (CFDA #84.365A), and Migrant (CFDA # 84.011A) funds when the 2015 - 2016 618 data is received.

The website to access, complete and submit the 2015-2016 IDEA 618 Data is: https://online.ksde.org/authentication/login.aspx.

If you have forgotten your password, call (785) 296-7935 to talk with the KSDE IT Help Desk.

Information, including a user reference guide, is available online at: http://www.ksde.org/Agency/DivisionofLearningServices/EarlyChildhoodSpecialEducationandTitleServices/SpecialEducation/MISandStudentData.aspx

If you have questions about completing the IDEA 618 Data, please contact your organization’s MIS data clerk. For additional state level questions, please contact Mason Vosburgh at 785-296-4945 or [email protected].

Thank you for your prompt action on this matter.

cc: Superintendent

43

Mason Vosburgh

TO: Director of Special Education

FROM: Colleen Riley, Kerry Haag, Sandy Guidry, Doug Boline

DATE: MM/DD/YY

SUBJECT: NOTICE OF DEADLINE PASSING FOR SUBMISSION OF THE 2015-16 IDEA 618 Data

KSDE records indicate that the 2015-2016 IDEA 618 Data from your organization has not been received. The data was due 30 days from the start of the school year.

This letter serves as notification that the 2015-2016 IDEA 618 Data for your agency was not received by KSDE by the 30 day timeline. Please submit your 2015-2016 IDEA 618 Data within the next 2 weeks (10 business days). If the data is not received within this timeframe, KSDE will suspend your organization’s 2015-2016 federal fund payments.

This letter stands as notification that KSDE will begin and continue the suspension of your district’s 2015-2016 IDEA VI-B 3-21 (CFDA# 84.027) and IDEA VI-B 3-5 (CFDA 84.173) fund payments per Title 20 §1232b of the United States Code, Title I (CFDA #84.010A), Title IIA (CFDA #84.367A), Title III (CFDA #84.365A), and Migrant (CFDA # 84.011A) fund payments per Title 20 §1232b of the United States Code until the 2015-2016 IDEA 618 Data is received by KSDE.

KSDE will release your district’s 2015-2016 IDEA VI-B 3-21 (CFDA 84.027) and IDEA VI-B 3-5 (CFDA 84.173), Title I (CFDA #84.010A), Title IIA (CFDA #84.367A), Title III (CFDA #84.365A), and Migrant (CFDA # 84.011A) funds when the 2014- 2015 LCP application is received.

The website to access, complete and submit the 2015-2016 IDEA 618 Data is: https://online.ksde.org/authentication/login.aspx.

If you have forgotten your password, call (785) 296-7935 to talk with the KSDE IT Help Desk.

Information, including a user reference guide, is available online at: http://www.ksde.org/Agency/DivisionofLearningServices/EarlyChildhoodSpecialEducationandTitleServices/SpecialEducation/MISandStudentData.aspx

If you have questions about completing the IDEA 618 Data, please contact your organization’s MIS data clerk. For additional state level questions, please contact Mason Vosburgh at 785-296-4945 or [email protected]

Thank you for your prompt action on this matter.

cc: Superintendent

44

Mason Vosburgh

Indicator 11 and 12Federal Fiscal Year 2014

USED OSEP APRReported on March 15, 2016

Using SY 2014‐15 Data

KSDE PRE‐LEADERSHIP CONFERENCE PRESENTATION

JULY 28, 2015

Tim L. Berens General Supervision Timely Accurate Data (GSTAD) Project Coordinator [email protected]

Indicator 11‐ Child Find (Timely Evaluations)

Indicator 11 measures the percent Initial Evaluations completed within 60 school days during FFY 2014 (SY 2014‐15) Target: 100%

The 60 School Day Initial Evaluation Timeframe ◦ For the purposes of measuring compliance with the Federal 60 day evaluation timeline, the timeline for Eligible and Not Eligible students begins with the date the Consent for Evaluation Received and ends with date of the Eligibility Determination Meeting

7/28/2015 PRE‐LEADERSHIP CONFERENCE 2

07/21/2015 1

Tim Berens MIS Workshop Presentation

Indicator 11‐ Child Find (Timely Evaluations)

Data Collection◦ Indicator 11 data collected through Indicator 11 and 12 District Data system◦ Data clerks and directors can access Indicator 11 and 12 District Data system and obtain User’s Guide by going to www.misdata.org

◦ Data Collection Window Opened July 1, 2015◦ Some districts have reported their results◦ Data Collection Window Closes September 1, 2015

◦ More information can be found in the Indicator 11 FAQ document at http://www.ksde.org/Default.aspx?tabid=511

◦ Please adjust email to allow emails from [email protected]. Verification and Compliance emails are sent from [email protected]



Indicator 11 Data Entry, Data Disposition,Data Verification and Correction of Noncompliance

See next pages

07/21/2015 2


InitialData Entry Process Begins Random Sample Selected

Initial Eval Completed within 60 School Day Timeframe?

Yes

Clerk Selects one of the following Reasons:1‐ The parent of a child repeatedly fails or refuses to produce the child for the evaluation. 2‐ A child enrolls in a school of another district after the timeframe for initial evaluations has begun and prior to a determination by the child's previous public agency as to whether the child is a child with a disability.

3‐ The district has obtained written parental consent to an extension of time.

4‐ The parent has revoked written parental consent to conduct the evaluation.

5‐ Staff Error. Clerk must also enter a text description of the Staff Error reason in the text box.

6‐ Other. Clerk must also enter a text description of the Other reason in the text box.

InitialData Entry Process Ends

No

Indicator 11 Timely Evaluations Data Entry Process07/21/2015 3


Indicator11PostSubmissionDisposition

TheDataClerksubmitsIndicator11data.ThesystemassignsaDisposition.TheKSDETeamreviewsallofthestudentswhoseDispositionequalsFollow‐Up.TheKSDETeammustchangeallstudentswithanDispositionofFollow‐Uptoeither,FederalException,StateException,CompliantorNon‐Compliant.TheKSDETeamcanchangetheDispositionofanystudenttoanyoftheotherdispositions.InadditiontochangesintheDisposition,thestudentcanberemovedfromthesample.

Table1InitialEvaluationtookplaceduring60orfewerSchoolDays.

ReasonEntered Post‐SubmissionDispositionandtheSelf‐ReportedandVerificationEmails

DispositionFactorsintoMeasurement:

MaybechangedtoDispositionof:

None,Fewerthan60SchoolDaysbetweenConsentReceivedandEligibilityDeterminationdate.

Compliant

TheCompliantdispositionstudentsareincludedinthepopulationofstudentsfromwhomthe20randomlyselectedstudentswhoareselectedfortheSelf‐ReportedDataEmails.

Isinnumeratoranddenominator.Benefitspercentage.

FederalException,StateExceptionorNon‐Compliant

07/21/2015 4


Table2InitialEvaluationtookplaceduringmorethan60SchoolDays.




Morethan60SchoolDaysbetweenConsentReceivedandEligibilityDeterminationdate.

Clerkindicatesreasonlateiseither#1‐Theparentofachildrepeatedlyfailsorrefusestoproducethechildfortheevaluation,or,#2‐Achildenrollsinaschoolofanotherdistrictafterthetimeframeforinitialevaluationshasbegunandpriortoadeterminationbythechild'spreviouspublicagencyastowhetherthechildisachildwithadisability.

FederalException

TheFederalExceptiondispositionstudentsincludedinthepopulationofstudentsfromwhomthe20randomlyselectedstudentswhoareselectedfortheSelf‐ReportedDataEmails.

Subtractedfromtotalinrandomsample.Donotappearinnumeratorordenominator.Maintainspercentage.

StateException,CompliantorNon‐Compliant.

IfDispositionchanged,theReasonLatemustbechangedtoadheretotheDisposition.

07/21/2015 5







Clerkindicatesreasonlateis#3‐Thedistricthasobtainedwrittenparentalconsenttoanextensionoftime.

StateException

TheStateExceptiondispositionstudentsincludedinthepopulationofstudentsfromwhomthe20randomlyselectedstudentswhoareselectedfortheSelf‐ReportedDataEmails.

Includedintotalinrandomsample.Appearinnumeratoranddenominator.Maintainspercentage.

FederalException,CompliantorNon‐Compliant.







Clerkindicatesreasonlateis#4‐Theparenthasrevokedwrittenparentalconsenttoconducttheevaluation.

Follow‐Up/PotentialNoncompliance

TheFollow‐Up/PotentialNoncompliancedispositionstudentsareincludedinthepopulationofstudentswhoareintheVerificationEmails.

Ifreasonischangedto#5StaffError,thedispositionmustbeNoncompliant.Thismustbedoneinordertoobtainan

Doesnotfactorinbecauseitmustbechangedtooneotherdispositions.

FederalException,StateException,CompliantorNon‐Compliant


07/21/2015 6


accuratemeasurement.Dispositionmustbechangedtooneofanotherdispositions.CannotbeleftasFollow‐Up.Thismustbedoneinordertoobtainanaccuratemeasurement.






Clerkindicatesreasonlateis#5‐StaffError.



Mustbechangedtooneofanotherdispositions.CannotbeleftasFollow‐Up.Ifleftas#5StaffError,thedispositionmustbeNoncompliant.Thismustbedoneinordertoobtainanaccuratemeasurement.

Noncompliantisincludedintotalinrandomsample.Isnotinnumeratorbutisindenominator.Decreasespercentage.

FederalException,StateExceptionorCompliant.


07/21/2015 7







Clerkindicatesreasonlateis#6‐Other.



Reasonmustbechangedtooneoftheotherreasons.Ifreasonischangedto#5StaffError,thedispositionmustbeNoncompliant.Thismustbedoneinordertoobtainanaccuratemeasurement.Dispositionmustbechangedtooneofanotherdispositions.CannotbeleftasFollow‐Up.Thismustbedoneinordertoobtainanaccuratemeasurement.

Doesnotfactorinbecauseitmustbechangedtooneotherdispositions.

FederalException,StateException,CompliantorNon‐Compliant


07/21/2015 8


Ind

icator 11 an

d 12 D

ata Verificatio

n an

d C

orrectio

n o

f No

nco

mp

liance P

rocess

Correction of Noncompliance

Start Data VerificationEnd

LEA

submits

DC

AP

. DC

AP

m

ust be approved by

KS

DE

LEA

collects updated data

KS

DE

Review

s updated data

KS

DE

issues correction of

noncompliance

letter

Directors notified

of 20 Random

ly S

elected 100%

compliant initial

submissions and

High R

isk initial subm

issions

Directors

notified of potentially

noncompliant

initialsubm

issions

KS

DE

makes final

compliance

decisions

KS

DE

reviews

verification/further

explanation data.

LEA

s submit

data that verifies or

further explains the random

ly selected, H

igh R

isk and potentially

noncompliant

initialsubm

issions

KS

DE

sends com

pliance status letters

to LEA

s

Data V

erification and C

orrection of Noncom

plianceB

egins

Data V

erification and C

orrection of Noncom

plianceE

nds

07/21/2015 9


Indicator 12‐Transition from Part C to Part B

Indicator 12 measures the percent of children Transitioning from Part C to Part B whose IEP or Eligibility meeting was held before the child's third birthday during FFY 2014 (SY 2014‐15) Target: 100%


Indicator 12‐Transition from Part C to Part B

Data Collection◦ KDHE sends FFY 2014 (SY 2014‐15) C to B Referrals to KSDE In Aug◦ KSDE provides LEAs with FFY 2014 (SY 2014‐15) C to B Referrals In Aug◦ Indicator 12 data collected through Indicator 11 and 12 District Data system◦ Data clerks and directors can access Indicator 11 and 12 District Data system and obtain User’s Guide by going to www.misdata.org

◦ Data Collection Window Opens August 15, 2015◦ Some districts have reported their results◦ Data Collection Window Closes September 15, 2015

◦ More information can be found in the Indicator 11 FAQ document at http://www.ksde.org/Default.aspx?tabid=511

◦ Please adjust email to allow emails from [email protected]. Verification and Compliance emails are sent from [email protected]


07/21/2015 10



Indicator 12 Data Entry, Data Disposition,Data Verification and Correction of Noncompliance

See next pages

07/21/2015 11


Data Entry Process Begins

Was Eligibility Determined?

Child moved or the Parent refused or revoked consent for the evaluation

[Status 1.1.1]

Other[Status 1.1.3]

Enter Other Text Description

Result of Eligibility Determination.

Clerk select one of these three results.

Yes

Eligible, IEP Was Written

Eligible, IEP Was NOT Written Not Eligible

IEP is on or before 3rd birthday

Clerk Selects one of the following Reasons:1. Child moved after eligibility determination and before 3rdbirthday.[Status 2.2.1]2. Parent refused or revoked consent for services.[Status 2.2.2]3. Staff error: [Status 2.2.3] Clerk must also enter a text description of the Staff Error in the Staff Error text box. 4. Other: [Status 2.2.4]Clerk must also enter a text description of the Other reason in the Other text box.

Clerk Selects one of the following Reasons:1. Parent refusal to provide consent caused delays in evaluation or initial services.[Status 2.1.1]2. Parent repeatedly failed or refused to produce the child for evaluation.[Status 2.1.2]3. Staff error: [Status 2.1.3] Clerk must also enter a text description of the Staff Error in the Staff Error text box. 4. Other: [Status 2.1.4]Clerk must also enter a text description of the Other reason in the Other text box.

No

IEP is on or before 3rd birthday

Clerk Selects one of the following Reasons:1. Parent refusal to provide consent caused delays in evaluation or initial services.[Status 2.3.1]2. Parent repeatedly failed or refused to produce the child for evaluation.[Status 2.3.2]3. Staff error: [Status 2.3.3]Clerk must also enter a text description of the Staff Error in the Staff Error text box. 4. Other: [Status 2.3.4]Clerk must also enter a text description of the Other reason in the Other text box.

No

Data Entry Process Ends

Yes Yes

Eligibility not determined, Clerk supplies a reason

NoChild was not referred

to this district. [Status 1.1.2]

Optional‐ Enter District Child was referred to in a text

box.

Eligible and IEP On Time

[Status 2.1.0]

Not Elig and On Time

[Status 2.3.0]

Indicator 12 C to B

Transition Data Entry Process

07/21/2015 12


Indicator12PostSubmissionDisposition

TheDataClerksubmitsIndicator12data.ThesystemassignsaDisposition.TheKSDETeamreviewsallofthestudentswhoseDispositionequalsFollow‐Up.TheKSDETeammustchangeallstudentswithanDispositionofFollow‐Uptoeither,FederalException,StateException,CompliantorNon‐Compliant.TheKSDETeamcanchangetheDispositionofanystudenttoanyoftheotherdispositions.InadditiontochangesintheDisposition,thestudentcanberemovedfromthesample.

TheusersubmitsdatatheInd12data.ThesystemassignsaDisposition.TheKSDETeamreviewsallofthestudentswhoseDispositionequalsFollow‐Up.TheKSDETeamchangesallstudentswithanDispositionofFollow‐Uptoeither,FederalException,StateException,CompliantorNon‐Compliant.TheKSDETeamcanchangetheDispositionofanystudenttoanyoftheotherdispositions.

Table1EligibilityWasNotDeterminedbytheLEADataClerkEligibilityDeterminedquestionresponseisNo.DataClerkSelectsaReason&StatusCodeisAssigned

Post‐SubmissionDispositionandtheSelf‐reportedandVerificationEmails.

StatusCodeFactorsintoMeasurement:

Maybechangedto:

ChildmovedortheParentrefusedorrevokedconsentfortheevaluation.SC1.1.1

EligNotEstablished

1.1.1‐>MeasurementA1.1.1‐>MeasurementD

AnyoftheotherreasonsundertheEligibilityNoDeterminedsection.Ifeligibilitywasdetermined,theEligibilityDeterminationmustbechangedfromNotoYes.

Childwasnotreferredtothisdistrict.SC1.1.2

EligNotEstablished



Other.SC1.1.3 EligNotEstablished



07/21/2015 13


Table2EligibilityWasDeterminedbytheLEAAnIEPwaswrittenonorbeforechild’s3rdBD.StatusCode



Maybechangedto:

Statuscode2.1.0assigned.

CompliantTheCompliantdispositionstudentsareincludedinthepopulationofstudentsfromwhomthe20randomlyselectedstudentswhoareselectedfortheSelf‐ReportedDataEmails.

2.1.0‐>MeasurementA2.1.0‐>MeasurementC

FederalException,Non‐CompliantorRemovedfromthepopulation

Table3EligibilityWasDeterminedbytheLEA,ChildwasfoundEligibleAnIEPwaswrittenafterchild’s3rdBD,clerkmustselectareason:DataClerkSelectsaReason&StatusCodeisAssigned



Maybechangedto:

Reason‐Parentrefusaltoprovideconsentcauseddelaysinevaluationorinitialservices.SC2.1.1

FederalExceptionTheFederalExceptiondispositionstudentsincludedinthepopulationofstudentsfromwhomthe20randomlyselectedstudentswhoareselectedfortheSelf‐ReportedDataEmails.


Compliant,Non‐CompliantorRemovedfromthepopulation

Reason‐Parentrepeatedlyfailedorrefusedtoproducethechildforevaluation.SC2.1.2


07/21/2015 14


Table3EligibilityWasDeterminedbytheLEA,ChildwasfoundEligibleAnIEPwaswrittenafterchild’s3rdBD,clerkmustselectareason:DataClerkSelectsaReason&StatusCodeisAssigned



Maybechangedto:

Reason‐StaffErrorExplanationofStaffErrorreasonmustbeentered.SC2.1.3


TheFollow‐Up/PotentialNoncompliancedispositionstudentsincludedinthepopulationofstudentswhoareintheVerificationEmails.

Mustbechangedtooneofanotherdispositions.CannotbeleftasFollow‐Up.Ifreasonisleftas#3StaffError,thedispositionmustbeNoncompliant.Thismustbedoneinordertoobtainanaccuratemeasurement.


FederalException,Compliant,Non‐CompliantorRemovedfromthepopulation

Reason‐OtherExplanationofOtherreasonmustbeentered.SC2.1.4


TheFollow‐Up/PotentialNoncompliancedispositionstudentsincludedinthepopulationofstudentswhoareintheVerificationEmails.

Ifreasoncannotbeleftas#4Other.Itmustbechangedtooneoftheotherreasons.Thedispositionwillbechangedtomatchthereasonselected.

Otherreasonsmustbechanged.Thereforetheydonotfactorintothemeasurement.

07/21/2015 15


Table4EligibilityWasDeterminedbytheLEA,ChildwasfoundEligibleAnIEPwasNotwritten,clerkmustselectareason:DataClerkSelectsaReason&StatusCodeisAssigned



Maybechangedto:










Ifreasonisleftas#3StaffError,thedispositionmustbeNoncompliant.Thismustbedoneinordertoobtainanaccuratemeasurement.Dispostiionmustbechangedtooneofanotherdispositions.CannotbeleftasFollow‐Up.





TheFollow‐UpdispositionstudentsincludedinthepopulationofstudentswhoareintheVerificationEmails.



07/21/2015 16


Table5EligibilityWasDeterminedbytheLEA,ChildwasNOTfoundEligibleEligibilityDeterminationonorbeforechild’s3rdBD.StatusCodeisAssigned



Maybechangedto:

Statuscode2.3.0assigned.

CompliantTheCompliantdispositionstudentsareincludedinthepopulationofstudentsfromwhomthe20randomlyselectedstudentswhoareselectedfortheSelf‐ReportedDataEmails.

2.3.0‐>MeasurementA2.3.0‐>MeasurementC

FederalException,Non‐CompliantorRemovedfromthepopulation

Table6EligibilityWasDeterminedbytheLEA,ChildwasNOTfoundEligibleEligibilityDeterminationafterchild’s3rdBD,clerkmustselectareason:DataClerkSelectsaReason&StatusCodeisAssigned



Maybechangedto:







07/21/2015 17


Table6EligibilityWasDeterminedbytheLEA,ChildwasNOTfoundEligibleEligibilityDeterminationafterchild’s3rdBD,clerkmustselectareason:DataClerkSelectsaReason&StatusCodeisAssigned



Maybechangedto:




Mustbechangedtooneofanotherdispositions.CannotbeleftasFollow‐Up.Ifreasonisleftas#3StaffError,thedispositionmustbeNoncompliant.Thismustbedoneinordertoobtainanaccuratemeasurement.








07/21/2015 18


Ind

icator 11 an

d 12 D

ata Verificatio

n an

d C

orrectio

n o

f No

nco

mp

liance P

rocess

Correction of Noncompliance

Start Data VerificationEnd

LEA

submits

DC

AP

. DC

AP

m

ust be approved by

KS

DE

LEA

collects updated data

KS

DE

Review

s updated data

KS

DE

issues correction of

noncompliance

letter

Directors notified

of 20 Random

ly S

elected 100%

compliant initial

submissions and

High R

isk initial subm

issions

Directors

notified of potentially

noncompliant

initialsubm

issions

KS

DE

makes final

compliance

decisions

KS

DE

reviews

verification/further

explanation data.

LEA

s submit

data that verifies or

further explains the random

ly selected, H

igh R

isk and potentially

noncompliant

initialsubm

issions

KS

DE

sends com

pliance status letters

to LEA

s

Data V

erification and C

orrection of Noncom

plianceB

egins

Data V

erification and C

orrection of Noncom

plianceE

nds

07/21/2015 19


District Level Reports FromFederal Fiscal Year 2014

USED OSEP APR Reported on March 15, 2016

Using SY 2014‐15 Data

KSDE PRE‐LEADERSHIP CONFERENCE PRESENTATION

JULY 28, 2015

Tim L. Berens General Supervision Timely Accurate Data (GSTAD) Project Coordinator [email protected]

Kansas APR Reports

District Level APR Data available on the Kansas APR Reports website◦ Go to www.ksdetasn.org◦ Click on the Current Kansas APR Reports (Login Required) link on the left side of screen.

◦ Login (If you need help, contact Tim Berens at [email protected])

◦ A guide to the reports and the indicators is available by clicking on the View Guide link at the top of the page


07/21/2015 20


Individual District Reports

Expanded Report:◦ Performance on all indicators◦ Level of Determination◦ Rewards and Enforcements


Timely and Accurate Data Report


07/21/2015 21


Cluster Reports

Cluster Reports contain data for all districts on one report

Clusters:◦ Compliance Cluster: all the compliance indicators◦ Cluster 1: Inds 1, 2, 4, 13 and 14◦ Cluster 2: Inds 3 and 5◦ Indicator 20: Ind 20 questions and score sheet score◦ Substantial Compliance and LOD: whether an Indicator is substantially compliant and the Level of Determination

◦ Level of Determination: List of districts and the Level of Determination◦ Early Childhood Cluster: Inds 6 and 7


Data Sources, FFY and SY

See next page.


07/21/2015 22


IntroductiontoSPP/APRIndicatorsandtheDataSourceYearThetitleofeachAnnualPerformanceReport(APR)containstheFederalFiscalYear

(FFY)andthedateitwassubmittedtoOSEP.Inmostcases,thedatasourceforeachindicatorcontainsdatafromtheFederalFiscalYearcorrespondingtotheFFYinthetitleofthedocument.Forexample,theFFY2013APRwassubmittedtoOSEPonFebruary1,2015anditcontainsdatafrommorethanonesourceyear.ThetablebelowcontainsthesourceyearforeachindicatorbyFFY.*Insomecases,thedataislaggedwhenthedatafromthepreviousFFY(akaschoolyear)isreported.Indicator1,2and4containdatathatislaggedfromthepreviousyear.

SPP/APRIndicatorsandtheSourceDataSchoolYearandFFYSPP/APRIndicatorsandtheSchoolYearofSourceData

APRFederalFiscalYear(FFY)andDateSubmittedtoOSEP(Date)

FFYFFY2013APR

FFY2014APR

FFY2015APR

FFY2016APR

FFY2017APR

FFY2018APR

FFY2019APR

FFY2020APR

DateSubmittedToOSEP Feb15 Feb16 Feb17 Feb18 Feb19 Feb20 Feb21 Feb22

Indicator&DataSourceSchoolYear

1* SY12‐13 SY13‐14 SY14‐15 SY15‐16 SY16‐17 SY17‐18 SY18‐19 SY19‐20


3 SY13‐14 SY14‐15 SY15‐16 SY16‐17 SY17‐18 SY18‐19 SY19‐20 SY20‐21












CNC

SY13‐14 SY14‐15 SY15‐16 SY16‐17 SY17‐18 SY18‐19 SY19‐20 SY20‐21

TAD

SY13‐14 SY14‐15 SY15‐16 SY16‐17 SY17‐18 SY18‐19 SY19‐20 SY20‐21

SPP/APRTargetsTheSPP/APRTargetsforeachindicatorbyFFYcanbefoundontheKsAPRwebsite

byclickingontheViewTargetslinkatthetopofeachKansasAPRwebpage.

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Additional Questions?THANK YOU FOR ATTENDING THE PRE‐LEADERSHIP CONFERENCE MEETING


This presentation was produced by the KSDE TASN General Supervision Timely and Accurate Data Project at the Keystone Learning Services, Ozawkie Kansas. The KSDE TASN Keystone Learning Services GSTAD project does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the non‐discrimination policies: Human Resources Manager, Keystone Learning Services, 500 Sunflower, Ozawkie KS 66070, 785‐863‐3410. The Kansas Department of Education Early Childhood Special Education Title Programs team provides fiscal support through Federal Part B IDEA funds for the project. The contents of this presentation were developed under an agreement from the Federal Department of Education to the Kansas Department of Education. However, those contents do not necessarily represent the policy of the Department of Education, and you should not assume endorsement by the Kansas Department of Education or the Federal Government.

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fy2016 mis clerk workshop handouts.ppt · 8/28/2015 1 powerpoint templates page 1 fy2016 mis...

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