fy15 operating and capital budget requests 8 august 2013

FY15 Operating and Capital Budget Requests8 August 2013

UAA – The Next Three Years• Strengthening our financial foundation in an era of

Higher Ed reassessment and reform – Alaska State fiscal uncertainty and SDI initiatives

• FY14 – Major self examination– Academic program and administrative function prioritization– Space use assessment

• FY 15 – Continue with strategic reallocations using SDI as a guide

• FY 16 – Implement changes resulting from Prioritization project

Program and Function Prioritization Process– Comprehensively examines how all academic programs and

administrative functions align with mission and Strategic Plan 2017, coupled with a strategic cost and demand analysis

– Modeled on Robert C. Dickeson’s Prioritizing Academic Programs and Services

– Assesses each academic program and administrative function in comparison to other programs or functions

– Each program/function will complete template responding to weighted criteria

– Taskforce members will rank all programs into quintiles, from top 20% quintile to lowest 20%

– Using Cost of Education data

Academic Program Prioritization• Academic program evaluation criteria:

– Impact and essentiality – Quality of program outcomes– External demand– Internal demand– Quality of program inputs – Size, scope and productivity– Revenue and resources generated – Costs and other resources required– Opportunity analysis – History, development and expectations

• Quintile Descriptions– Programs in quintile 1: Priority for higher investment – Programs in quintile 2: Consider for higher investment – Programs in quintile 3: Sustained resources – Programs in quintile 4: Transform – Programs in quintile 5: Subject to further review, consider for reduction or phase out

Administration Function Prioritization

• Administration function evaluation criteria:– Importance– Internal demand– External demand– Quality– Cost effectiveness– Opportunity analysis

• Quintile Descriptions: same as academic programs– Programs in quintile 1: Priority for higher investment– Programs in quintile 2: Consider for higher investment– Programs in quintile 3: Sustained resources– Programs in quintile 4: Transform– Programs in quintile 5: Subject to further review, consider for reduction or phase out

Space Utilization Analysis

• Results of Sightlines Study– Greater degree of centralized scheduling needed– University Center utilization can be improved– Better alignment of course enrollment and capacity should be a

priority

• With results of prioritization study, a gradual improved use/realignment of current space

Internal Reallocation an Ongoing Process at UAA

• Planning and Budget Advisory Council (PBAC) led by Provost and Vice Chancellor Admin Services

– Requests reviewed by Council of staff, faculty, administrators from across the MAU, recommend priority to Chancellor

– Reallocated $8.3M in general fund cuts to budget units over last 9 years

– In FY14 budget process, PBAC distributed $4.3M GF to Anchorage Campus initiatives

– PBAC distributions based on Cabinet Strategic Guidance, as informed by SDI

FY 13 Progress, FY 14 Resources, FY15 Operating Request

By SDI Initiative

• 69% of first-time, full-time freshmen returning• Awards and certificates up 7.7% (2,489)• MAPWorks expanded to freshmen and sophomores and

implementing faculty alerts on students falling behind in 100-level courses

• Stay on Track ice cream social connected 300 students to their advisors

• GER alignment with all MAUs• Streamlined credit transfer decreases processing days from

45 to 1

Governor’s OMB Priority: Education

FY13 Progress:

Strategic Direction: Student Achievement and Attainment

• Student Affairs reorganization internally reallocates $162.0 to create Student Access, Advising and Transition division– provides integrated approach to enhancing first-year experience

• Campus wide persistence effort to contact 3,107 spring 2013 students who had not registered for fall by July- 23% now registered

• Anchorage Campus implementing mandatory new student orientation and academic advising for pilot cohort of 900 first-time first-year degree seeking students

• New Developmental Student Success Advisor funded through FY14 legislative increment $67.0

– Support first-year transition of all underprepared students, projecting to improve persistence to subsequent college level course by 5% (81 students)

• $23.0 FY14 Legislative budget award used to partially fund an advising position in the Advising and Testing Center. Student Affairs division reallocated funding internally for the remaining difference.


FY14 Resources:Strategic Direction: Student Achievement and Attainment

• Care Team Coordinator base funding $102.0– Increase the efficiency with which students of concern are managed and promote

supportive environments

• $255.0 for three additional faculty positions in the UAA Faculty Technology Center to specifically support faculty with distance education and e-learning

• Each year UAA raises over $700.0 from private donors for scholarships.

• College of Arts and Sciences reorganizes 31 administrative positions into 22 positions, including three new advising positions


FY14 Resources:Strategic Direction: Student Achievement and Attainment

• Advising Tools to Provide Clear Pathways $75.0– Career Cluster Educational Pathways Publications– TVEP funding ends in FY14– Created major academic program fact sheets used throughout AK

for prospective student advising and career exploration– Student use to plan a clear path to graduation

• Primary degree requirements and sequencing – Career cluster guidebooks explain how education pathways lead

to careers


FY15 Budget Request:Strategic Direction: Student Achievement and Attainment

• Preparing Students for College– Alaska Middle College School (Partner Mat Su Borough School District)

• 42 HS students take college courses in a college setting– Earn college credit while completing HS graduation requirements

– Early Accuplacer Testing for ASD HS Juniors and Seniors• Consultants meet with students to recommend steps to better prepare for

college math and English

• Supporting K-12 Students & Teachers– Chevak Initiative provides teacher training in home village

• More than a dozen Chevak teacher aides are on target to become fully credentialed teachers


Strategic Direction: Productive Partnerships with Alaska’s SchoolsFY13 Progress:

• $130.0 UAA base funding for ANSEP Regional Director – Recently signed agreement with Mat Su Borough School

District to provide 22 middle and high schools access to ANSEP programs

• $120.0 TVEP funding to support Tech Prep Program of Study providing a model career pathway for health careers

• $42.0 TVEP support for AK Middle College School


Strategic Direction: Productive Partnerships with Alaska’s SchoolsFY14 Resources:

• Enhance Delivery Methods in Alaska Native Student Instruction $100.0– Center of Alaska Native Education and Pedagogical

Studies

– Transform education for Alaska’s indigenous peoples by preparing AK Native educators who are knowledgeable about both Western and indigenous educational practices


Strategic Direction: Productive Partnerships with Alaska’s SchoolsFY15 Budget Request:

• HDJ awards up 15% from FY08-FY12.• $1.8M TVEP support of UAA workforce development

initiatives including aviation, pharmacy, construction, millwright, and welding careers.

• BP Asset Integrity and Corrosion Lab $1M gift– $50.0 private gift enabled hiring of a lab technician

• UAA’s new Retail Management Certificate program received $1.16M award from industry partners supporting workforce development for the Grocery Industry

• $80.0 from BP in support of 2013 UAA Engineering Camps

Governor’s OMB Priority: Resource Development

Strategic Direction: UAA’s Public & Private Industry PartnersFY13 Progress:

• TVEP funds $1.9M in UAA workforce development initiatives including dietetics, radiology, dental, physical therapy, paramedic, aviation, and process technology careers.

• FY14 UAA base funding for two Engineering faculty $295.8

• FY14 UAA base funding for AK Native Business & Public Policy faculty $128.2

• $356.1 FY14 legislative increment supporting the SBDC

• FY14 facility operations costs funded for KPC Career Tech Center and Mat Su Paramedic and Nursing addition.

• Naming of the Alaska Airlines Center $6.3M gift


Strategic Direction: UAA’s Public & Private Industry PartnersFY14 Resources:

Support Growth in Alaska’s High Demand Careers• Response to Mining Industry Training Needs in Geology $200.0

– Two faculty positions, economic and environmental geology

• Aviation Technology Flight Ops Safety and Oversight $160.4– Flight operations for associate and bachelor’s in professional piloting– Flight Operations Manager and Coordinator , TVEP ends after FY14

• Support Engineering Technical Instruction Needs $87.0– High program growth results in need for Computer/Software Coordinator in

support of 6 computer labs and specialized software/technical needs

• High Demand Health Career Expansion: Dietetics and Nutrition $139.4– Move faculty position off TVEP funding for bachelors programs


Strategic Direction: UAA’s Public & Private Industry PartnersFY15 Budget Request:

Support Quality Health Care for Alaskans

• Alaska Health Workforce Pipeline (AHEC) $652.9– Alaska’s Area Health Education Centers (AHEC) centers are

administered by UAA’s Office of Health Programs Development• Engaging youth and others to enter health careers• Encourage health students to work in rural AK through clinical

rotations in rural areas• Retain health professionals in rural areas

• Improving Alaskans’ Access to Health Care Through Workforce Supply $190.0– Office of Health Programs Development (OHPD) support



Stay Connected to the Alaska Community

• Diversifying Funding Streams for a Sustainable Future $362.0– Support growth of UAA development and advancement needs with

critical leadership and support positions

• Mat SU Valley Center for Arts and Learning (VCAL) Facility Manager $75.0– Facility manager to schedule and solicit facility uses– VCAL serves both academic and community uses such as theatre

productions



• Alaska related research expenditures are $2.5M higher in FY12 than in FY11, reflecting the importance of climate change research

• FY13 INNOVATE awards distributed $200.0 funding to stimulate innovative research in diverse areas from wireless sensor nodes to turtle hearts.

– FY12 INNOVATE awards produced $350.0 in external funding, four invention disclosures and three evolved into patents pending.

• UAA has 25 invention disclosures with nine patents pending. • Seawolf Holdings established the first startup company ZENSOR LLC

based upon remote sensing research done by UAA faculty • Don Young received an overview of UAA research and

commercialization efforts and toured ISB including the Sim Lab • UAA research supports state transportation, weather forecasting, spill

response, Alaska environment and healthy Alaska communities.

Governor’s OMB Priority: All

Strategic Direction: Research & Development to Sustain AlaskaFY13 Progress:

• $75.0 UAA base funding to support College of Health faculty research incentives

• $120.0 UAA base funding to the Center for Behavioral Health– Unfunded FY14 legislative request funded internally

• $30.0 one-time legislative increment for a Director of the Institute for Circumpolar Health in partnership with the Mental Health Trust

• INNOVATE awards continue


Strategic Direction: Research & Development to Sustain AlaskaFY14 Resources:

• Entrepreneurship Activities Spur Economic Growth (UACED) $300.0– Create Director of Entrepreneurship Initiative (CEDEI) at the

University of Alaska Center for Economic Development • Develop entrepreneurship courses, conduct research• Coordinate programs such as Lemonade Day

– Educate and encourage innovative thinking, venture competencies

– Create student intern positions– Entrepreneurship and Leadership Seminars


Strategic Direction: Research & Development to Sustain AlaskaFY15 Budget Request:

• Research supporting healthy Alaska Communities– Tobacco smoke, hospital patient satisfaction, inhalant use, climate change,

homeless intervention

• UAA hosted the first Alaska Native Studies Conference – 300 people talk about ways to integrate Native language and cultural studies in

Higher Ed

• Recognized for national standards of excellence– ANSEP Harvard’s top 25 list of “innovations in American Government:”– Named Military Friendly School fourth consecutive year

• Responsible resource management– Three year phased renovation of the Natural Science Building


Strategic Direction: Accountability to the People of AlaskaFY13 Progress:

• $50.0 FY14 UAA base funding for Interdisciplinary Education in Children’s Mental Health– Unfunded FY14 legislative request funded internally– Create curriculum and deliver courses to better prepare behavioral health

professionals in Alaska for work in the field of children’s mental health• $330.0 FY14 legislative increment for campus safety and security hires

additional police officers, dispatcher, library safety patrols at three campuses in Southcentral Alaska.

• $244.9 FY14 UAA base funding for Alumni Relations– Alumni members include leaders, workers and community members in

every sector of Alaska-business, nonprofit, government, education environment, arts and culture.


Strategic Direction: Accountability to the People of AlaskaFY14 Resources:

• Responsible Resource Management: Fixed Facility Operating Costs $3,435.7

– $2,720.0 Alaska Airlines Center (Sports Arena)– $465.0 Mat Su Valley Center for Arts & Learning– $167.4 Bragaw Office Building 3-1901– $54.5 PWSCC Wellness Center – $28.8 KPC Career Tech Building


Strategic Direction: Accountability to the People of AlaskaFY15 Budget Request:

Total FY15 Operating Budget Program Increments: $2,341.7 GF $490.0 NGF

SDI Theme Increment Request Title GF NGF1 Partnerships: Public &

Private IndustryAlaska Health Workforce Pipeline (AHEC) 652.9 75.0

2 Partnerships: Public & Private Industry

Improving Alaskans’ Access to Health Care Through Workforce Supply (OHPD)

190.0 40.0

3 Research & Development Alaska Center for Economic Development Entrepreneurship Activities

300.0 50.0


Response to Mining Industry Training Needs in Geology

200.0 20.0


Aviation Technology Flight Operations Safety and Oversight

160.4 20.0

6 Partnerships: AK Schools Enhance Delivery Methods in Alaska Native Student Instruction

100.0 25.0


Diversifying Funding Streams for a Sustainable Future

362.0 150.0


Support Engineering Technical Instruction Needs 87.0 10.0

9 Student Achievement Advising Tools to Provide Clear Pathways 75.0 5.0


High Demand Health Career Expansion- Dietetics and Nutrition

139.4 20.0


Mat Su Valley Center for Arts and Learning Facility Manager

75.0 75.0

Total FY15 Operating Budget Fixed Cost Increments: $3,435.7 GF

SDI Theme Increment Request Title GF

1 Accountability to the People of Alaska

Alaska Airlines Center (Sports Arena) 2,720.0


Mat Su Valley Center for Arts & Learning) 465.0


Bragaw Office Building 3-1901 167.4


PWSCC Wellness Center 54.5


KPC Career Tech Building 28.8

University of Alaska Anchorage

FY15 Capital Budget Requests8 August 2013

Planning and Design

New Construction

Academic Equipment

Land Acquisition

Deferred Maintenance Renewal

FY15--UAA Capital Budget Request


Anchorage Campus

1. Campus Building Envelope/Roof Renewal $ 2.00M

2. Campus Building Interiors & Systems Renewal $ 1.00M3. Campus Exterior Infrastructure & Signage Renewal $ 0.25M4. EM1 and EM2 Mechanical ($5.58M)

$ 1.25M5. WFSC Near Term R&R ($5.0M)

$ 5.00M6. Library Old Core Mech Upgrades ($12.0M) $

2.50M

Anchorage Campus Share of $50M approx. $12M

FY15--UAA R&R/Deferred Maintenance

Community Campuses1. KPC KRC Campus Renewal

$0.50M2. Kodiak Campus Renewal

$0.42M3. PWSCC Campus Renewal

$0.30M4. Mat-Su Campus Renewal

$0.60M5. KPC KBC Campus Renewal

$0.12M6. KPC Career Tech Backfill ($3.5M)

$0.20M7. Mat-Su Parking/Road/Circ Renewal ($1.7M)

$0.19M8. KPC KBC Gas Conversion ($0.4M)

$0.07M9. PWSCC Parking/Security Upgrades ($2.5M)

$0.06M10. KPC Academic Ctr/Classroom Renewal ($2.0M) $0.05M

UAA Community Campus Share of $50M approx. $2.5M


FY15--UAA R&R/Deferred Maintenance

FY15--UAA Planning and Design Funds

Anchorage1. Master Plan Circulation Improvements

$ 1.00M2. Health Sciences Phase II Building & Parking $

12.0M

Community Campus3. Kodiak Vocational Technology

$ 2.30M4. PWSCC Lecture Hall /Work force Development $

0.90M5. MSC Roads and Parking

$ 0.20M6. MSC Science Facility Addition

$ 0.30M


FY15--UAA New Construction

• Anchorage Campus - 2 Projects

• Engineering PH I - Instructional Lab Bldg (TPC $133.8M) $56.4M

– Includes Remainder of New Building (80K GSF)– Structured parking (450 spaces)– Existing Bldg Renewal

• Master Plan Circulation Improvements$10.0M

– (Mallard, UL Drive, Housing, UAA Drive, Pedestrian Trails)

• Community Campus – 1 Project• Kodiak Vo-tech and Warehouse

$ 24.3M



1. Elmore Roundabout to UL Drive Connection—$1M

2. Mallard Rd Realignment--$4M3. Pedestrian Crossing UAA Dr.--$1M4. Housing Road Connection

Improvements --$3M5. Various Pedestrian Trail

Improvements--$1M

All Pricing is Rough Order of Magnitude(ROM)

FY15--UAA New Construction—Master Plan Circulation Improvements $10.0M

FY15--UAA Land, Property and Facilities Acquisition

• Anchorage Adjacent Land– Always interested in adjacent property

• Anchorage Warehouse and Support Facility– To co-locate Facilities staff, shops and equipment near campus– No property identified but being vigilant

• Anchorage Industrial Training Center– Consolidate CTC Industrial Activities– No property identified but being vigilant

• Homer Adjacent Property– A lot on the SW corner of the block is available

• KPC Adjacent Property– Looking into the adjacent property North of Campus about 147 Acres


FY15--UAA Academic EquipmentAnchorage Campus• UAA Data Center Disaster Recovery

$600K• UAA ADC Blade System Lifecycle Replacement $250K• Science/ Engineering Equipment Replacement $1.9M• Arts—Anchorage Theater Curtains and Seating $1.0M• Campus Lab Support for High Demand Jobs $2.2M


FY15—UAA Use of the Strategic Investment Chart



• Can be used as a tool to validate R&R/DM priorities

• Not fully populated• Admin Facilities and

mixed use facilities need to be populated


• Fund not yet established• UA Rules on how the fund is administered are

under development• Fund needs to come with “new” money otherwise

we are just moving money around• Concerned with funding being pulled from FY14

R&R/DM budget to fund UBC• Concerned that placing some facilities in the fund

and not others will complicate the process

FY 15 –UAA Facilities Thoughts on the Building Fund

fy15 operating and capital budget requests 8 august 2013

Documents

higher investment programs

sustained resources

higher investmentprograms

academic programsprograms

strategic cost

fy14 budget process

budget advisory council

budget units