fy09 tsgp workshop powerpoint slide presentation

1

Fiscal Year 2009 Transit Security Grant Program

WorkshopNovember 2008

2

TSGP Workshop Agenda

10:00 am - Welcome: Opening Remarks and Summary of FY08 TSGP

10:15 am - Overview of FY09 TSGP Changes

10:45 am - FY09 TSGP Funding Priorities

11:15 am - Scoring Methodology and Scoring Examples

12:00 pm - Lunch on your own

1:30 pm - Investment Justification Working Session

2:30 pm - Break

2:45 pm - Application Guidance

3:30 pm - Q & A / Closing Remarks

3

Fiscal Year 2009

Transit Security Grant Program Summary of FY 2008

4

FY 2008 Funding Priorities

Focused on risk-based funding and regional security cooperation, as outlined in the Transit Security Fundamentals

These priorities reflected:• Ongoing intelligence analysis

• Extensive security reviews

• Consultations with the transit industry

• Congressional direction

Continuation of Operational Packages (OPacks) in the FY 2008 result of stakeholder feedback and reflects emphasis on visible, unpredictable deterrence

5


Overview of Key Changes

6

Key Changes were Implemented in FY 2009

Driven by Congressional mandates:• 9/11 Act

• Appropriations Bill

Refinements and enhancements based on lessons learned and stakeholder feedback

7

Change Description

Funding Funding for intracity rail, ferry, and bus remained high with $388.6 million appropriated in FY 2009.

Security Plans • Transit agencies are required to have either undergone a security assessment conducted by DHS or developed and/or updated their security plan within the last three years.

• Grant funds must be used to address items in the security assessment or security plan.

Investment Justification

• Investment Justifications are streamlined and shorter than in previous years.

• Agencies should have transit security providers review Investment Justifications prior to submission to the RTSWG.

Eligibility • The transit agency is the only direct grantee; funding will not go through the SAA

• Certain Law Enforcement agencies are eligible as sub- grantees of transit agencies for which they provide security services.

• Certain Ferry systems in Tier I regions are eligible.

Summary of FY09 TSGP Changes

8

Change Description

Funding Allocations Funding allocations are targets. Funds may be moved among Tier I regions, and/or between Tiers as appropriate.

Scoring Methodology Projects will be scored on agency’s risk score, project’s effectiveness score, project’s risk mitigation score, regional collaboration and agency match.

Project Effectiveness • The Department has identified specific types of projects that will receive priority consideration in all awards based on their effectiveness.

• Eligible project types are expanded to include a 5th group: Other Mitigation Activities.

• No projects are specifically prohibited.• Agencies must justify how a project fits into one of the

project effectiveness groups.

Federal Cost Share Requirements

Pursuant to the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act, 2009 (Public Law 110-329), there is no cost share requirement for the TSGP. The repeal of the cost share applies to both FY 08 and FY 09.


9

Change Description

Regional Transit Security Working Groups (RTSWGs) (Tier I only)

• In Tier I regions, SAAs will be invited to act as a co-chair on the RTSWG with any other current chairs/co-chairs established by the region.

• The Tier I RTSWGs must develop a comprehensive list of security-related investments that the region will need to undertake in order to mitigate risk in the region, prioritized by regional risk.

• TSA, FEMA, Security Providers, eligible Law Enforcement agencies (as sub-grantees), and the State Office of Homeland Security (OHS) must be included as active participants will full membership rights.

• The inclusion of representatives of freight rail carriers and ferry systems that operate in or through the region is encouraged.


10

FY09 TSGP Tier I Timeline

60 days

November 2

1st :

Agencies s

ubmit

Project

Concepts

April 10

th : DHS

announces f

unding

decisions

Workshops

January 13

th : Agencie

s

submit a

pplicatio

ns via

grants.

gov (SF424, IJ

, and

detailed budget)

RTSWG Meetings/Conference Calls

IJ Sessions

Reallocation of funds

45 days

November 5

th : FY09

TSGP Guidance

release

d

Clearance

Memo

EHP & Budget Review

Congressionally-Mandated

February

13th :

Agencies

submit f

inal IJs a

nd

budgets

11

FY09 TSGP Tier II Timeline

Januar

y 13

th : Age

ncies

subm

it app

licat

ions v

ia

gran

ts.go

v (SF42

4, IJ

,

and

deta

iled

budg

et)

Workshops

April 1

0th :

DHS

anno

unce

s fun

ding

decis

ions

National Review Panel

EHP and Budget Review

November 5

th :

FY09 TSGP

Guidance re

leased

Clear

ance

Mem

o

Congressionally-Mandated

60 days

45 days

TSGP Conference Calls

12

TSGP Target Allocations

Transportation ModeFY 2008 Target

AllocationsTier I: Intracity Bus, Rail and Ferry $312,000,000

Bay Area $28,259,722Greater Los Angeles Area $13,333,678

National Capital Region $38,080,340Atlanta Area $6,399,055

Chicago Area $24,856,829Boston Area $29,259,896

New York City Area $153,256,664Philadelphia Area $18,553,816

Tier II: Intracity Bus and Rail $36,600,000Amtrak $25,000,000Freight Rail $15,000,000Total $388,600,000

13


Funding Priorities

14

Risk Informs all FY 2009 Funding Decisions

Funding priorities made clear in 5 project priority groupings

Value and emphasis placed on:• Prevention and Protection activities, including visible, unpredictable

deterrence

• High-impact projects where the risk is greatest, including underwater tunnel hardening

• Cost-effective projects that can be implemented quickly, including training, drills/exercises, and public awareness campaigns

Collaboration and Communication leads to more effective projects• Work together to maximize resources and develop innovative solutions

15

DHS Security Priorities Focus Funding on Effective Projects with Immediate Impact

A project’s effectiveness was determined based on its ability to:• Elevate security on a system-wide level

• Elevate security of critical infrastructure assets

• Reduce the risk of catastrophic events and consequences

There are five eligible project groupings based on risk-reduction effectiveness.

Projects not listed in the guidance may be eligible for funding if they fall into one of the project effectiveness group descriptions.

Project types that are not in Project Effectiveness Priority Groups 1-5 will not be considered for funding under the FY 2009 TSGP.

16

Project Groupings are Prioritized by Effectiveness in Reducing Risk

1. Training, Operational Deterrence, Drills, Exercises, and Public Awareness Activities

2. Multi-User High-Density Key Infrastructure Protection

3. Single-User High-Density Key Infrastructure Protection

4. Key Operating Asset Protection

5. Other Mitigation Activities

17

Project Group One: Training, Operational Deterrence, Drills, and Public Awareness

Developing security plansTraining

• Security Awareness • DHS-Approved Behavior Recognition Detection Courses• Counter-Surveillance• Immediate Actions for Security Treats/Incidents

Operational deterrence• Canine Teams• Mobile Explosives Screening Teams• Visual Intermodal Prevention and Response (VIPR) Teams

Crowd AssessmentPublic Awareness

18

Project Group Two: Multi-User High-Density Key Infrastructure Protection

Anti-terrorism security enhancement measures for hardening Tunnels, High-Density Elevated Operations, and Multi-User High-Density Stations, such as:• Intrusion detection

• Visual surveillance with live monitoring

• Alarms tied to a visual surveillance system

• Recognition software

• Tunnel ventilation and drainage system protection

• Flood gates and plugs

• Portal lighting• Hardening of Supervisory Control and Data Acquisition

(SCADA) systems

• Similar hardening actions

19

Project Group Three: Single-User High-Density Key Infrastructure Protection

Anti-terrorism security enhancement measures for:• High-Density stations• High-Density Bridges

20

Project Group Four: Key Operating Asset Protection

Physical Hardening/Security of Control Centers:• Bollards• Stand off• Access control

Secure Stored/Parked Trains, Engines, and Buses• Bus/Rail Yards

Maintenance Facilities

21

Project Group Five: Other Mitigation Activities

Interoperable Communications Evacuation Plans Anti-terrorism Security Enhancement Measures for Low-

Density Stations

22


Scoring Methodology and Examples

23

Scoring Methodology Total Project Score =

(Risk Group Score X Project Effectiveness Group Score) + Risk Mitigation Score + Regional Collaboration Component + Match Component

• Risk scores range from 6-1 and are a function of the agency’s risk and regional risk

• Effectiveness scores range from 5-1 and reflect the five project groups discussed in the last session

Risk Mitigation is evaluated based on:• Cost effectiveness

• Feasibility

• Timelines

• Sustainability

Additional points will be given to projects demonstrating:• Regional collaboration (above and beyond necessary/ expected

levels), and • Presence of a match

24

Scoring Methodology: Risk Mitigation Score Tier II

Risk Mitigation is evaluated by a National Review Panel (NRP) of subject matter experts based on:• Cost Effectiveness (scoring range is from 0-12)• Feasibility (scoring range is from 0-12)• Timelines (scoring range is from 0-4)• Sustainability (scoring range is from 0-4)

*Maximum Risk Mitigation score is 8 ((12 + 12 + 4 + 4) = 32/4 = 8)

The NRP may also elect to award additional points based on: Regional Collaboration Component (scoring range is from 0-1.5) Match Component (scoring range is from 0-.5)

25

Scoring Example OneAtozee Transit requests $80,000 to install bollards at the entrance to its main transit hub station. Atozee transit has a risk ranking score of 2. The National Review Panel (NRP) reviews the IJ and scores it as follows:

Atozee Risk Ranking: 2 Project Effectiveness Score: 3 Total Risk Mitigation Score: 10/4 = 2.5

• Cost effectiveness: 4

• Feasibility: 2

• Timelines: 2

• Sustainability: 2

Regional Collaboration: 1 Match: 0

The overall score for this IJ would be: 2 x 3 + 2.5 + 1 + 0 = 9.5

26

Scoring Example Two

Tiny Transit requests $50,000 to provide basic security awareness training to its 150 frontline employees. The NRP reviews the IJ and scores it as follows:

Tiny Transit Risk Ranking: 2 Project Effectiveness Score: 5 Total Risk Mitigation Score: 26/4 = 6.5


• Feasibility: 12

• Timelines: 1

• Sustainability: 1

Regional Collaboration: 0 Match: .5

The overall score for this IJ would be: 2 x 5 + 6.5 + 0 + .5 = 17

27

Scoring Example Three

Atozee Transit requests $70,000 to provide basic security awareness training to its 250 frontline employees. The NRP reviews the IJ and scores it as follows:

Atozee Risk Ranking: 2 Project Effectiveness Score: 5 Total Risk Mitigation Score: 26/4 = 6.5


• Feasibility: 8

• Timelines: 4

• Sustainability: 4 Regional Collaboration: 1.5 Match: .5

The overall score for this IJ would be: 2 x 5 + 6.5 + 1.5 + .5 = 18.5

28

Sample Funding Decisions

The overall score rankings will be as follows:

Atozee Transit Training $70,000 Score 18.5Tiny Transit Training $50,000 Score 17Atozee Transit Bollards $80,000 Score 9.5

$200,000

If $150,000 were available to distribute, then Atozee Transit training and Tiny Transit training projects would be funded first and the Executive Committee would decide to either partially fund the Atozee Transit bollards IJ (if the project is scalable), or move the remaining funds to a project with a lesser request or Tier 1.

29


How to Write an Investment Justification

Fiscal Year 2009Transit Security Grant Program

Application Guidance

November 2008

31

FY 2009 Transit Security Grant Program (TSGP)Application Process

• The TSGP was first introduced in FY 2005. Important distinctions for FY 2009 include:- Per the Consolidated Security, Disaster Assistance, and

Continuing Appropriations Act, 2009, (Public Law 110-329), Transit Security Grant Program awards will be made directly to transit agencies.

- The State Administrative Agencies (SAA) are no longer the grantees – transit agencies are responsible for submitting their own applications, including Investment Justifications and Detailed Budgets, through the grants.gov website.

- There is no longer a requirement for cost sharing. - Transit agencies may retain up to 3% of the award for M&A.- Amtrak and Freight Rail: Components of TSGP, but apply

separately.

32


• Eligible Applicants

- Tier I: Named transit agencies and ferry systems in eight designated urban areas:

CA Bay Area MA Boston Area

CA Greater Los Angeles Area NY/NJ/CT New York City/Northern New Jersey/Connecticut Area

DC/MD/VA National Capital Region/Baltimore Area GA Atlanta Area

PA/NJ Philadelphia AreaIL Chicago Area

Note: Law enforcement agencies that provide primary transit security to these transit agencies are eligible as sub-grantees. Ferry systems participating in FY 2009 PSGP cannot apply for TSGP funds.

33


- Tier II: Transit agencies in 51 identified urban areas (up from 29). New for FY2009:

CA Fresno MO Kansas City OH Dayton TX El Paso IL Champaign-Urbana NM Albuquerque OR Eugene UT Salt Lake City

IN Indianapolis NY Albany PR San Juan VA Richmond

KY Louisville NY Rochester TN Nashville WA Spokane

MA Springfield NV Reno TX Austin WI Madison

MI Lansing OH Columbus

34


• Application Procedure

– All applicants (Tier I and Tier II, Amtrak and Freight Rail):

◦ Applications due by 11:59 p.m., Tuesday, January 13, 2009

- Online, accessible at http://www.grants.gov. Must confirm Central Contractor Registration (CCR) and Dun & Bradstreet Data Universal Numbering System (DUNS) identifier as part of the application process.

- Catalog of Domestic Federal Assistance (CDFA) number is 97.075 – Rail and Transit Security Grant Program.

http://www.grants.gov/

35


• Application Procedure ◦ Must submit:

- SF-424 Application for Federal Assistance- SF-424A Budget Information- SF-424B Assurances

- SF-LLL Disclosure of Lobbying Activities- Investment Justifications (IJ) and Detailed Budgets *- Vulnerability Assessment and Security Plan

Certification statement - Security Capital and Operational Sustainment Plan

** * Tier I submits concept IJ only – final IJ due February 13, 2009 ** Tier I agencies only

36


• Considerations– M&A – Maximum 3% may be retained by eligible transit

agencies for management and administrative purposes associated with the TSGP award.

- Minimum Project Amounts:

◦ None for Fast Track Training, when agencies use the Training Cost Matrix.

◦ $50,000 for non-Fast Track Training, Exercises, Public Awareness, and Planning.

◦ $250,000 for all other projects.

- Operations Costs Restrictions – Not more than 30% for “operating uses” as defined in 9/11 Act, Section 1406(b)(2).

37


• Allowable Costs– Planning

○ Public education and outreach, public alert and warning systems and security education efforts, development and implementation of homeland security support programs, security plans and protocols, security assessments, hiring full or part-time staff and contractors or consultants to assist with planning activities, materials required to conduct planning activities, and travel and per diem related to professional planning activities.

– Operational Costs (OPacks) (Tier I only)

○ Explosives Detection Canine Teams

○ Visible Intermodal Protection and Response (VIPR) Teams

○ Mobile Explosives Screening Teams

38


• Allowable Costs- Equipment Acquisition

◦ Explosive device mitigation and remediation equipment ◦ Terrorism incident prevention equipment

◦ Physical security enhancement equipment ◦ Cyber security enhancement equipment ◦ Detection equipment

Note: Equipment must be certified that it meets required regulatory and/or DHS- adopted standards – http://rkb.mipt.org and

http://www.dhs.gov/xfrstresp/standards.

http://rkb.mipt.org/

http://www.dhs.gov/xfrstresp/standards

39


• Allowable Costs

- Training

◦ Workshops and conference costs for planning, facilitation, training plan development, meeting costs, materials, supplies, and travel/per diem.

◦ Certain full or part-time staff and contractors or consultants.

◦ Public sector overtime and backfill costs.

◦ Travel related to planning and conduct of training projects or for attending DHS-sponsored courses or DHS-sponsored technical assistance

programs.

◦ Supplies.

◦ Other: Space rental for training, badges, other similar materials.

40


• Allowable Costs

- Exercises

◦ Exercise planning workshops.

◦ Certain full or part-time staff and contractors or consultants.

◦ Overtime and backfill costs.

◦ Travel related to planning and conduct of exercise projects.

◦ Supplies.

◦ Other, e.g., space rental for exercises, badges, other similar materials.

Note: In FY 2009, support for planning and conduct of exercises has shifted in strategy form a State-forced approach, organized by the National

Preparedness Directorate, to a regional (multi-state) approach, organized by the FEMA regions. Applicants should coordinate

requests for support through the appropriate FEMA Regional Exercise Officer.

41


• Allowable Costs

- Management and Administration (M&A)

◦ Hiring full or part-time staff, contractors or consultants to assist with the management of the FY2009 TSGP or the design, requirements, and

implementation of the TSGP.

◦ Developing operating plans for information collection and processing and/or reporting of DHS-required information or data calls.

◦ Travel and meeting-related expenses for managing and/or administering TSGP grants.

◦ Acquiring office equipment, including personal computers and laptops used for the management and administration of TSGP grants.

42


• Application Review

– Tier I and Amtrak applications:

◦ FEMA (GD&A) verifies receipt of TSGP application in grants.gov for Tier I transit agencies’ regional or Amtrak allocation target amount.

◦ DHS reviews submissions for award consideration through a cooperative agreement process.

◦ GD&A prepares award notices.

43


• Application Review

– Tier II and Freight Rail applications:

◦ FEMA (GD&A) verifies receipt of TSGP application in grants.gov and all required documents

- Complete SF-424 application with required assurances and security plan certification statement

- Complete Investment Justification(s) and Budget Detail

◦ DHS reviews submissions for award consideration.

◦ GD&A prepares award notices.

44

FY 2009 Transit Security Grant Program (TSGP)Post-Award Processing

Budget Review

Environmental /Historical Preservation (EHP)

Release of Funds Memorandum

Funds Available for Draw Down

Project Review & ApprovalProject Review & Approval

45

FY 2009 Transit Security Grant Program (TSGP)Touch Points and Other Resources

Resource Description

Web resources The TSGP Application Kit, Information Bulletins, FAQs, and Conference Call Minutes are posted to either the FEMA or TSA websites:

http://www.fema.gov/grants

or

http://www.tsa.gov/grants

Grants.gov Help desk

1-800-518-4726

GPD/FEMA Call Center

CSID

1-866-927-5646 or [email protected]

General questions related to this grant program may be directed to the GD&A Centralized Scheduling and Information Desk (CSID) 1-800-368-6498 or [email protected]



mailto:[email protected]

46

Grant Programs Directorate State AssignmentsRail and Mass Transit

October 2008

MT

WY

ID

WA

OR

NV

UT

CA

AZ

ND

SD

NE

CO

NM

TX

OK

KS

AR

LA

MO

IA

MN

WI

IL IN

KY

TN

MS AL GA

FL

SC

NC

VA

OH

MI

NY

PA

MD

DE

NJ

CTRI

MA

MEVT

NH

AK

Puerto Rico: Jim Siwek

Steve Billings(202) 786-9516

Jim Siwek(202) 786-9597

John (Bruce) Louryk(202) 786-9622

HI

DC

WV

III

III

IV

VVII

VI

VIII

IX

X

47

Fiscal Year 2009 Transit Security Grant Program Question and Answer Session

48

General Questions:

[email protected]

and

[email protected]

TSA Website: www.tsa.gov/grants

FEMA Website: www.fema.gov/grants

Conference Call Number:

Passcode:

1-888-323-4702

Wednesday

Program Contacts and Resources





fy09 tsgp workshop powerpoint slide presentation

Technology