National Climate Change and Environment Fund (FONERWA) Full Project Document (PD)

COVER SHEET

(Attach this sheet to the front of your submission. Please do not exceed one A4 side of paper.)

Project Title RAIN WATER HARVESTING AND REUSE IN KAMONYI DISTRICT

Project Summary (In 75 words or less please summarise what your project intends to achieve and how)

Kamonyi District faces a serious water runoff causing soil erosion, floods and losses of property and physical infrastructure. Rainwater harvesting is a response measure to climate change in controlling soil erosion while providing water for households and farming. Roof top water will be harvested in 10m3 tanks while surface runoff will be harvested in 120m3 ponds and 20,000m3 water pans. The project will support the creation and strengthening of water users associations as key stakeholders.

Anticipated Start Date (DD/MM/YYYY)

August 2015

Project Duration (in months) 30

Funding Requested (RWF) 1,022,929,928 Frw

Name of Lead Organisation Kamonyi District

Type of Organisation, which best describes the Lead Organisation (please select only one box)

Government Institution

Non-Governmental Organisation (NGO)

Private Sector Enterprise

Academic Institution

Other (please specify)

Partner Institutions Rwanda Rural Rehabilitation Initiative (RWARRI)

Full Office Address

PO BOX: 03 Muhanga, Southern Province

Website Address (if applicable)

http://www.kamonyi.gov.rw

Contact Person (the person who will have ultimate responsibility and be accountable for delivering this project)

Name: UWINEZA Claudine Position: Vice Mayor in charge of Economic affairs/Kamonyi District Email: uwinezaclaudine@yahoo.fr Tel: +250788595929

Is this a resubmission of an earlier submitted PD (if so please provide details)

No.

For Internal Purposes Only: To be Completed by the Fund Manager Date Received: _________________ PD Code: __________________

Date Comments Sent: ____________

PPD Code:______________________ Feasibility Study? (Y/N) ______________

Thematic Financing Window: _____________________________________ FONERWA Entry Point: ___________________________________________ Technical Appraisal Score: ______ Rank: _____

National Climate Change and Environment Fund (FONERWA) Full Project Document (PD)

(Please provide a complete answer to each question, even if the answer is duplicated elsewhere. This PD should not exceed 35 sides of A4 size paper.)

SECTION 1: INFORMATION ABOUT THE APPLICANT

Q 1.1 What is the Lead organisation's total number of full-time employees?

The number of current full-time employees of Kamonyi district is 50.

Q 1.2 What is your organisation's experience of managing similar projects or activities (please explain why you think your organisation and partners are capable of managing the project)?

Kamonyi is among the top districts in Performance contracts and has a committed leadership and a team of technical staff with different skills and experience in planning, monitoring as well as in agriculture and environment management. The team have efficiently coordinated, monitored and evaluated several projects including environmental development projects for more than 5 years. The district operates on a five year development plan (DDP) that is developed through a participatory planning process and the project being proposed is part of the ongoing plan to harvest and harness rain water for domestic and other uses including farming. Rwanda Rural Rehabilitation Initiative (RWARRI), the partner in the implementation of the project has a track record of over 15 years in agriculture and environment protection and conservation in Rwanda as well as food security and livelihood improvement among small holder farmers. RWARRI has a technical team of six experienced staff with post graduate and advanced University Diplomas in agriculture and water management, rural development, environment and agri-business. RWARRI has implemented similar projects in its intervention zones such as a project implemented in partnership with UNDP entitled “Rain water harvesting for domestic use and agricultural production in Kayonza district”. In community mobilization, RWARRI has over three years experience working with the local community in Kamonyi district on different projects in agriculture and access to nutritive foods and over 10,000 local community members are actively involved across the whole district. Building on this experience, the best practices and lessons from previous projects will be utilized in the implementation of the project.

Q 1.3 List the name, position, and email of key personnel involved in the project, such as the project executive, project manager, and core technical staff. (Provide a CV for each of the key personnel as an attachment to this PD)

No Name Position Email

1 Hitimana Celestin Project Manager hicelestin@gmail.com

2 NSENGUMUREMYI Emile Soil and Water Management Engineer

nsengaemile@gmail.com

3 Maniraguha Dominic Rural development expert. maniraguhadominique@gmail.com

Q 1.4 Lead Organisational Finances. Provide a copy of these from the most recent audited annual accounts (income and expenditure statement & balance sheet in RWF, as well as the main sources of funding) as an attachment to this PD.

The audited reports are attached to this PD.

SECTION 2: INFORMATION ABOUT THE PROJECT

Q 2.1 Why is the project needed (clearly state the problem this project will address and the evidence base for its justification. Where possible, refer to international, national and/or sectoral strategies.) ?

Kamonyi District is one of the eight Districts that make up the Southern Province of Rwanda It is located in the central region of the country. It is composed of 12 Sectors, 59 Cells and 317 Villages (imidugudu) with a population of 342,792 inhabitants on a total surface area of 655.5 km² and with 72,000 households, (EICV 3). Thus, its average population density is 523 inhabitants/Km². According to EICV3, 65.9% of Kamonyi district households use improved drinking water source whereas poverty rate is estimated at 46.7% (NISR, 2012). The district of Kamonyi is relatively hilly in most parts like many other districts in the Southern Province and is prone to erosion in the upper areas and flooding in the lower areas. The general relief of the district is a low lying plateau with an altitude between 1500 m to 2000 m above sea level whose slope allows for effective water harvesting and re use especially in the low lying areas. The population density perhaps one of the highest in the country exacerbates the problem of erosion as the land is cultivated all the year round and leaves the soil fragile and prone to erosion. The root cause of erosion in the district is principally caused by steep bare slopes which accelerate the removal of the top soil coupled with lack of water catchment facilities to stop the surface runoff. The harvesting of water at strategic points will reduce the roof and surface runoff and minimize loss of the top soil. The district experiences two rain seasons and a dry spell lasting over three months. The frequency of rainfall is considered sufficient and varies between 1,200 mm to 1,400 mm per annum. The average temperature is 20 degrees centigrade which provides a mild warm weather and this is expected to minimize loss of water through evapo-transpiration. The Water pond and Water pan collection vessels which are open will experience minimal loss of water to the atmosphere due to the favourable weather conditions. In the rain season, heavy storms are experienced which tend to be destructive by causing soil erosion in the hilly bare land and flooding in the low land areas of the district. The affected lowlands include the wetlands of Nyabarongo and Akanyaru as well as damage to roads and people’s property. The loss of property not only causes losses to the family exacerbating poverty but also creates conflict between neighbors. The washing away of the top fertile soils affects agricultural productivity resulting in lower yields and therefore low income for the producers. In order to raise the productivity of land the farmers resort to use of commercial fertilizers which are not only costly and an affordable but also contribute to the pollution of water and soils. The climate change phenomenon has brought about un predictable weather patterns with an increase in rainfall variability, heavy storms and prolonged droughts. In particular, the whole of Rwanda experiences a dry spell of over three months between the Months of May and September and only swampy areas are used for crop production while the rest of the land is un usable due to lack of water. This project is needed to solve multiple problems caused by rainwater such as erosion, floods, and drought and convert them into solutions for provision of domestic water and irrigation of crops during the dry season. The rain water from the roofs and roads that cause floods and erosion to both rural and urban areas of the district will be reduced. The water collected will be used to promote irrigated horticultural farming during the dry season as a major source of income for the community. The water collected from roof tops will be available for domestic use and save the families time and money spent in buying water and collecting it. FONERWA is expected to support this project because it will protect the environment by collecting rain water from roofs, and surface runoff to use in several activities, such as household water supplies, agricultural irrigation, and construction. FONERWA is also

expected to support the project because it matches a key thematic area which is conservation and sustainable management of natural resources and the project will contribute to the realization of Kamonyi district development Plan (DDP) targets. The target in the DPP of erosion control is 668.4 ha using control ditches which will reduce the runoff but also conserve water in the soil. The project will also contribute to the control of soil erosion on an additional10,340 ha of land by harvesting water from the house roof tops, and surface runoffs. Through the roof water harvesting the project will contribute 4% to DDP target for clean water at household level which currently stand at 65.9%, and the target is 80%. The water for domestic use will be at all times be boiled and treated with “sur eau” before it is drunk. This will involve a major campaign on mobilization and sensitization of the local community on water and sanitation. The project will help to reduce the problems caused by rain water by using it economically; the rain water must be the solution not the problem. This project will contribute to the irrigation of 150 ha of which 100 ha will be irrigated by Water ponds while 50 ha will be irrigated by water collected in Water pans. The land irrigated by Water ponds will be mainly in the up land areas while the low land areas will be irrigated by Water pans. The project will create income opportunities for 17,180 small holder farmers organized in a Water users association. The beneficiaries are disagrated as follows, the domestic water users are 1,180 HH, the Water pond users are 4,000 HH and the Water Pan users are 12,000 HH.

Q 2.2 What change is this project intended to achieve (state specific objectives, expected results/impact and long-term legacy. To address the core environment and climate change objectives of the project, it would be helpful to refer to national and sectoral climate change and environment objectives. Provide measurable indicators, within a log-frame matrix. In addition, make a note of the expected impacts on employment and poverty reduction, as well knowledge and technological transfer.)?

The project will contribute to the adoption and development of climate resilient practices for use in Rwanda. The project impact indicator is the number of people supported to cope with effects of climate change (disaggregated by male, female and Youth).

The outcome of the project is to improve Community livelihoods through rainwater harvesting technologies. The outcome indicators are;

- Number of households accessing to rainwater harvested. In total 17,180 HHs including 1,180 HHs for domestic water tanks, 4,000 HHs for water ponds and 12,000 HHs for water Pans.

- Volume of rainwater harvested. The construction of water pans will result in harvesting 40,000 m3, 100 water ponds with a capacity of 120 m3 each will be constructed with a total capacity of 12,000 m3 and 59 water tanks with a capacity of 10 m3 each will be constructed with a total capacity of 590 m3 each rain season.

- Number of hectares of land irrigated. In total 150 ha of land will be irrigated including 50 ha of land irrigated in the command area of constructed water pans and 100 ha irrigated by water ponds.

The outputs of the project are Rainwater harvesting facilities constructed and operationalised; Skills and technology transferred to water users association members; Community livelihoods improved through rainwater harvesting and climate change adaptive technologies as well as the Project sustainably and transparently managed. The output indicators:

Rain water harvesting facilities constructed. Under this output two water pans with a capacity of 40,000 m3 will be constructed, 100 water ponds with a capacity of 120 m3 each will be

constructed with a total capacity of 12,000 m3 and 59 water tanks with a capacity of 10 m3 each will be constructed with a total capacity of 590 m3 each rain season.

Skills and technology transferred to water users association members is carried out under this output 590 technicians are trained to become specialists in construction of water harvesting infrastructure, 17180 Water users association members are trained and adopt irrigation techniques and water management skills.

Improved horticulture productivity and access to markets. Under this output, the yield of tomatoes will be increased from 15 tons/ha to 25 tons/ha, the yield of tree tomato (tamarillo) will be increased from 3tons/ha to 10 tons/ha and pineapple yield will be increased from 5tons/ha to 10tons/ha. 17,180 farmers will be linked to markets. Farmers will be linked to markets by signing MOUs with buyers.

The project is sustainably and transparently managed. Under this output three staff will be recruited to run and manage the project on full time basis and three staff will backstop the project activities on part time basis, 10 steering committee meetings will be held and five bi- annual stakeholder meetings will be held, mid -term and final evaluation will be conducted during the project period.

This will provide long term benefits to land users including farmers, the road maintenance costs will be lowered and water will be conserved for domestic use, irrigation of crops and other uses as determined by the WUA. The farmers will be able to produce crops all the year round and in particular during the dry season when the producer prices are high. Consequently this will lead to increase in income and poverty reduction for 17,180 small holder farmers. The use of commercial fertilizers will not be necessary since the rich top soil will be protected from soil erosion with available biomass for use as organic manure and this will reduce environment pollution and save the farmers from spending on fertilizers. The project will lead to sustainable land use and water resource management as a means to achieve food security, appropriate urban development and preservation of biodiversity and ecosystem services. The project allows women to access water for domestic use which will save time that was spent in fetching water. A portion of water harvested in water tanks will be used for kitchen garden irrigation. The domestic water use will primarily benefit women and girls who in most cases are responsible for collecting water for domestic use. Approximately 1,180 women representing 1,180 HH will have access to clean water. The project will create employment opportunities for youth and women who will be involved in sorting, grading, packaging of the produce before being delivered to the market. The project will benefit approximately 3000 Women and youth in both the production and post harvest management of the crops. The construction of water pans and water ponds is a labour intensive activity and it will engage the local population while under construction. During the construction period at least one third of the labour will comprise youth and Women. During the implementation period selected technicians from the local community will be trained in soil conservation, crop management, water harvesting technologies and maintenance and are expected to be change agents in the community. In the selection of technicians at least 200 of them will comprise of youth and women. Specific objectives. The Specific objectives of the project are:

1. To decrease the volume of storm water runoff by harvesting more than 52590 m3 of water per season and save the loss of 586,608 metric tons of soil every year.

2. To enhance the ownership of the project by transferring knowledge and skills to 590 technicians in construction and maintenance of water infrastructure.

3. To raise the income of 17,180 small holders farmers from $ 1.25 per family per day to 4$ per family per day by the end of the project.

Q 2.3 How will the project objectives be achieved (include a detailed Work Plan as an appendix highlighting key deliverables and activities and responsibilities. Clearly describe the approach and methodology to be followed and the sequence of activities planned.)?

The overall aim of the project is to decrease the volume of rain storm runoff by harvesting and conserving it for domestic use and irrigation of crops during the dry season. The project will use participatory and consultative approaches in the implementation of the project and all stakeholders will be involved from inception to the end of the project. In participatory approach the focus of the project will be on the Water users association (WUA) who will be involved in project planning, execution and evaluation. The WUA is crucial since they are expected to own the project and later mobilize the rest of the community to scale up. The WUA understand the local development dynamics and have the capacity to influence the rest of the community members to participate actively in the project activities. The consultative meetings will be used as avenues for sharing information on the project and leveraging on the experiences and competencies brought in by each organization. The quarterly steering committee meetings will be mainly technical in nature and dealing with operational issues of the project including sharing on reports and plans. The bi-annual and annual consultative meetings will bring in a broad range of stakeholders who in particular will have an opportunity to provide advice on how the project performance can be improved. Below are the activities to be carried out:

Carrying out a pre- feasibility study; This activity was carried out to provide technical information on the potentiality of the different water infrastructures that will be constructed, their location and linkages with other activities that will be carried out during the project implementation.

Launch of project: The launch of the project which will be done in the first quarter of the project is aimed at sharing information on the project intentions, the project outcomes, outputs and activities among others with key stakeholders and to bring them on board in the project implementation, monitoring and evaluation. This activity is crucial in ensuring that every stakeholder understands the project and creates strong partnerships and ownership of the project by all.

Beneficiary mobilisation towards the participation in the project: The foundation of the project is based on the 17,180 households that will be directly involved in the project. The beneficiaries will be spread throughout the district and in close proximity to the major water infrastructures. The beneficiaries will be mobilized to form water users associations which will be charged with the responsibility of managing the different water infrastructure, conserving the natural resources and using the water for domestic use and for irrigation of crops. The water users association (WUA) set up at the cellule level as the lowest level of administration and operation will elect a leadership that will be responsible for coordination of the project activities at that level. The other levels of WUA administration and operation will be at the secteur and district levels. Clear terms of reference for each level will be developed to guide their role and operations in the project.

Quarterly steering Committee meetings: The meetings will be organized in the last week of every quarter and this meeting will bring together

the Key project staff of the lead organisation and the partner organization to review the quarterly progress report and adoption of the next quarter action plan and budget. The meeting will involve project site visits to have first hand information on the project progress, challenges and solutions. The meeting is crucial in ensuring the project is on truck and everybody is on board in terms of project performance.

The bi- annual and annual consultative meeting: The bi-annual and annual meetings will be organized in the first week after the end of two quarters or each year and it will bring together the steering committee members, the WUA representatives at the cellule, secteur and district level, the FONERWA staff, other partners from relevant public, CSO and private sector partners. The meeting will involve project site visits and an information sharing session on the project. This is crucial in ensuring that in puts are received from different experts to inform project changes early in the life of the project.

Mid- term and annual evaluation: The activity will involve hiring external experts to carry out evaluation mid way in the project implementation and at the end of the project. The mid- term evaluation is aimed at ensuring that the project is on truck in terms of expected impact, outcome and outputs. The evaluation will provide recommendations that will guide the course of action in the remaining part of the project period. The terms of reference will be developed jointly by the lead organisation, the partner and FONERWA.

Project staff placement: The lead organisation and Partner Organisation will agree on the staff that will steer the project to success. In particular the partner organisation has staff that with capacity to implement the project but consultations will be done to ensure that the right personnel are deployed in the project.

Project support and logistics: The lead organization will provide office space for the project team and other logistical support like internet and utilities like water and electricity and the Partner organization will provide a motor vehicle and two motorcycles to help the project team to follow up project activities. The project will provide office equipment and furniture as well as cost for running and maintenance of equipment.

Construction of Water harvesting infrastructure: The project will involve the construction of three main infrastructures that will collect water from the roof tops and surface runoff. The roof tanks: Will be built of environmentally friendly materials and will have a capacity of 10 M3 of water The tank will be above the surface and built close to the edge of the house. The tank will be connected to a conveyance system that include installation of gutters or pipes that deliver rainwater from the roofs into the tanks. The water ponds: will be excavated to hold the water below the surface. The water ponds will be fitted with a biodegradable plastic lining with a capacity to hold 120 m3 of water from the surface run off. At the entrance to the pond two sieves will be fitted to filter out foreign materials and large particles of soil from entering into the water pond. The water pan: The water pan will involve the design of the structure and determination of hydraulic, soils and geotechnical analysis to be done in a laboratory. The soil tests results will determine the size of pan and materials to be used in the retention of water. The water pan will have a minimum capacity of 20,000 m3 of water.

Support establishment of water users association:

The beneficiaries will be organized and integrated in the water users associations (WUA), which will be formed at the cell level up to the district level Each water users associations (WUA) will be formed and organized around a water facility established by the project. Each WUA will have a committee that represents all groups including women and youth in the management of the associations. The WUA leadership at the three levels will manage the use of water; participate in implementation, monitoring and evaluation processes of the project. The water users association will be required to mobilize their members to pay a small fee every year, for maintenance of the infrastructure.

Capacity building of water users associations: The project will provide introductory followed by hands on training to water users associations (WUA) members on organization skills, governance and water management. The project will also build the capacity of WUA members on improved fruits and vegetable production techniques, book keeping skills as well as linking them to markets. Improved seeds and seedlings will be provided to the 17,180 small holder farmers organized into water users association at a subsidized cost.

Skills and technology transfer: The selected technicians will be trained on water tank construction, water pond excavation and fitting of linings and maintenance, improved farming techniques and irrigation. The technicians will be expected to build the capacity of the project beneficiaries during the project implementation and upscale the project activities on completion of the project.

Linking the small holder farmers to agro-dealers and markets: The small holder farmers will be linked to agro-dealers in the district for the supply of inputs for farming such as seeds and seedlings The small holder farmers will be linked to markets for their products.

Monitoring evaluation and reporting: The monitoring and evaluation will ensure that interventions are implemented in line with the plan of activities and project indicators. The M&E will be the responsibility of the lead organizations and the partner organization. Regular field visits will be organized and monthly progress reports provided to the lead and partner organization for sharing and action A detailed work-plan is attached in annexes.

Q 2.4 How does the project address cross-cutting issues such as gender and youth?

The majority of the project beneficiaries comprise youth and women and therefore these will form the core of the project target. According to the district statistics, women represent 52% of the total district population while the youth are about 60% of the district population. The youth and women will be engaged in all project activities including the construction of water tanks, excavation of water ponds as well as the production of fruits and vegetables. In particular women will be involved in the post harvest management of the produce because of the competence they have in caring and ability to look for details and detection of minor faults. The youth will be engaged in irrigation and growing of crops because of the physical nature of the work. It is expected that all beneficiaries will have equal opportunity to the project activities and benefits. The project will create employment for the youths as well as skills development essential for environmental protection to an emerging economy like Rwanda. According to the Rwandese culture women as household care takers are responsible for water collection and the project will reduce the burden of water collection far from home. The Youths will not spend a lot of time in fetching water at long distance so the time saved will be allocated to income generating activities.

Q 2.5 Who are the stakeholders affected by the problem, and who are the stakeholders influential in solving the problem? How have they been incorporated and involved in project design and delivery?

The main project stakeholders are the 17,180 water users association (WUA) members. These are the target of the project and are involved in small holder farming that presents an opportunity to protect the soils through good farming practices and maintenance of the water infrastructure set up by the project. The loss of the soil in the upper parts of the district affects the land productivity and this translates to loss of income and low earnings from farming. Once this target group is mobilized around the project and engaged in its implementation, monitoring and evaluation, the ownership and continuity of the project is assured. The lead organization will be accountable for the performance of the project and the resources employed to it and it has a primary responsibility to realize the success of the project. The lead organization whose mandate is to mobilize the local population to participate in different development activities has role to play in securing the district land from erosion. This ensures that the land remains productive and the poverty level of the local population is reduced through increased income. The district plays an important role in mobilizing the population by holding meetings and campaigns towards conservation of natural resources and protecting soil from erosion and conserving water by redirecting to the fields. The District Development Plan (2013-2018) has prioritized conservation of natural resources and no doubt this project has come in at the right time to realize the set targets. The district will include this project in its performance contracts and therefore has an obligation to realize the targets set in the project. The other stakeholders are public institutions that are directly involved in the protection of the environment, the promotion of horticultural farming in the country and that responsible for irrigation. An MOU will be signed to spell out the partnerships and contribution of each partner. The Organizations are Rwanda Environment Management Agency (REMA), the National Agriculture and Export Board (NAEB) and the Irrigation and Mechanization Task force in the Ministry of Agriculture. The partners will mainly provide technical guidance on the project based on their specialized roles. In particular, NAEB which is the lead agency in horticulture promotion will provide technical support, information on sources of planting materials and markets. The project will use the services of the NAEB staff at the district as well as specialized technical support staff from the head office. The partner organization will be charged with the responsibility of implementing the project and ensuring that it deploys the right team of staff to carry out the project activities and reporting. The coordination of the project activities and ensuring all the set targets are realized is the primary function of the lead organization.

Q 2.6 How will the benefits of the project be sustained after FONERWA funding comes to an end?

The project will invest in the local community by involving them in all the project phases so as to raise their awareness and ownership of the project. The target beneficiaries will be provided with capacity to implement parts of the project that directly concerns them. The project will focus on promoting the environment but also create income generating opportunities for the target population that will act as an incentive to keep on working, protecting and maintaining the existing infrastructure. The Water users association (WUA) membership contribution and a steady income from horticultural farming will ensure there is adequate money for the maintenances of the infrastructure. The leadership of WUA will be Strengthened in both governance and administration to ensure it is accountable to the members and improve service delivery. This is a guarantee to continuity and ownership of the project The lead organization, which is the district of Kamonyi will ensure that the infrastructure are not only protected and maintained but are up scaled to benefit a larger target group. The NGO team that is comprised of technical experts will work a long side the district teams so as to prepare them to take over the management of the project after the project ends. The selected technicians will receive hands

on training in different skills that will allow them to continue the project activities. The district will play a crucial role in mobilization of the target population so as to play an active role in all the project activities.

Q 2.7 What is the scope for income generation from the project?

The project will utilize the harvested water from surface run off to irrigate vegetables and fruits during the dry season. The producer prices for produce is competitive because of the gap between supply and demand and therefore the income will be high. For example a kilograme of tomatoes is sold at 120 Rwf during the rainy season and 360 Rwf during the dry season, therefore the gain based on the price factor is three times as much. The land planned for exploitation is approximately 150 hectares supporting 6,000 small holder farmers organized in a water users association (WUA). Each farmer will receive 2.5 ares (250 m2) for cultivation. Based on three cropping season and using tomatoes as the cash crop. The average total income per hectare/per year is 10,800,000 Rwf. The individual farmer earnings per year will be approximately 216,000 Rwf. The project is feasible and will improve the livelihoods of the target population in addition to protecting the environment and natural resources. In un quantifiable form, the time saved while travelling to fetch water will lead to more man-hours invested in farming which will lead to increased productivity in both quantity and quality of produce.

Q 2.8 Preparation: Has a feasibility or pre-feasibility study been conducted (If yes, then please attach a copy to this PD)?

Yes .The pre-feasibility study is attached on a copy of this PD.

Q 2.9 Preparation: Are there any outstanding regulatory or legal requirements that need to be met before the project can proceed (access to land, planning consent, use of new technologies)?

No

Q 2.10 Preparation: Has an Environmental Impact Assessment been conducted for the project (If yes, then please attach a copy to this PD)?

No

Q 2.11 How will the performance of the project be monitored and evaluated (both during and after the project)? Explain the monitoring system below and then fill in the budgeted M&E Plan (in the table below – example activities listed for information purposes only).

A logical framework is in place with indicators to be used in measuring and periodically assessing the progress of the project implementation. In the log frame, the number and size of water harvesting infrastructure are indicated and the number of household involved in the project indicated. The M&E will include Participatory monitoring and evaluation by stakeholders and will be done against the set indicators by conducting field visits and preparing quarterly and annual progress reports. The project will hold mid -year reviews involving all stakeholders to ensure gaps and weaknesses in the project implementation are dealt with early enough. During the mid- year reviews, the status of implementation, procurement made, expenditure level, difficulties encountered and measures taken to improve project management will be presented. The Kamonyi District Project Management Team will prepare and present to the project steering committee an annual work plan and budget for consideration and approval and it will be submitted to FONERWA. RWARRI will organize quarterly steering committee meetings comprising of core stakeholders representatives and the technical team to share the progress of the project and receive comments for possible adjustments and improvements. The District Project Management Team in partnership with Rwanda Rural Rehabilitation Initiative (RWARRI) will carry out an annual evaluation and submit report to FONERWA

and all other stakeholders to inform them the project progress. The project will be evaluated mid- term and at the end of it using external experts to assess whether the project was able to meet its objectives and anticipated outputs and outcomes. The mid –term review will in particular provide guidance on whether to make adjustments to the project.

M&E Activity Responsible person Timeframe Budget (Frw)

Inception workshop Project Manager Quarter 1 3, 173,300

Steering committee meetings Project Manager Year 1, 2 and 3 (Quarter 1 & 2)

4, 008,000

Mid - year review meetings Project Manager Year 1, 2 and 3 (Quarter 1 & 2)

6, 611,500

Mid - term evaluation External consultant Mid term 10, 500,000

Final evaluation External consultant Final quarter 10, 500,000

Q 2.12 How will you involve the beneficiaries and other stakeholders in monitoring and evaluation?

The beneficiaries will be represented by leaders elected to lead the water users association (WUA) from the secteur to the district level. These will be involved in the project planning as well as execution particularly in the mobilization of beneficiaries, participation in the quarterly steering committee meetings as well as bi- annual, annual and evaluation. They will work closely with the technicians to ensure the quality of work done is satisfactory. The teams from the lead organization and the partner organization will carry out field visits and prepare monthly reports for internal sharing. The different stakeholders will be involved in the quarterly steering committee, the mid –year and annual reviews in which sharing of information, field visits and consultations will be carried out. The preparations of the terms of reference for both mid-term and end of project evaluation will be developed jointly by the district, RWARRI and FONERWA and the findings will be shared.

Q 2.13 Which Output from the FONERWA's overarching M&E framework will be contributed to in the project's M&E Framework (if possible choose an indicator from FONERWA's M&E framework)?

The Output from the FONERWA that the project is contributing to is “Renewable energy and other environment-ally sustainable, low carbon and climate resilient technologies adopted, developed and/or improved for use in Rwanda, as a result of the Fund” while the FONERWA output indicator is “No’ of Rwandan a) citizens and b) women and girls who have built resilience to climate change impacts”.

Q 2.14 Duplication of project with other funding sources - all relevant potentially overlapping

projects need to be identified and the areas of overlap and complimentarily identified,

drawing lessons and establishing a framework for coordination during implementation. Please

provide a summary of recently concluded, ongoing, and pipeline projects that are relevant to

the proposed project in the table below.

Project Description Timing and geographical coverage

Potential duplication and synergies

Promoting innovation farming for climate change

The project worth 56,499 US$ had two main components. The first component is the rational use of water using drip irrigation to produce vegetables for

Kayonza and Rwamagana districts, Eastern Province.

The best practices and experience in irrigation

resilience and food security improvement

income generation. The project equipped farmers with climate resilience techniques to cope with changes in weather. The second component is the capacity building of the target beneficiaries by providing training in the different technologies that are involved in the production of vegetables, post-harvest handling and marketing.

Duration of the project: 36 months

techniques will be used in the project.

Rain water harvesting for agricultural production and domestic use

This project worth 41,667 US$ funded by UNDP- GEF and with partners such as World Agro forestry Centre (IC Clinton Foundation – Clinton Hunter Development Initiative aimed at boosting crop productivity through green and blue water harvesting and management techniques. The project aimed at responding to water scarcity and prolonged period of drought that resulted in crop failure with high level of food insecurity. So, this project was implemented to combat the problem of crop failure due to lack of water. The project in Kayonza district was implemented at the sector level and its approach was to transfer a combination of different water harvesting technologies for both domestic and irrigation. The domestic water sources included below ground and above ground water tanks using locally available materials. The water for crop irrigation used Plastic water ponds as well as harvesting surface runoffs. The project targeted 6,500 households and a total population of 20,000 people spread across four cellules in 46 villages and approximately 1/3 of the HH adopted the different technologies. Lessons learnt, mobilisation for adoption of technologies requires adequate time and support from the local leadership.

Kayonza district, Eastern Province. Duration of the project: 12 months

The best practices and lessons in water harvesting and re use will offer insights in the management of the project

Collection of Meteorological data and local knowledge on

This project worth 38,330 US$ aimed at collecting data on traditional climate change adaptive measures in Rwanda in the last 50 years., The information

Kayonza district, Eastern Province.

Provides experience in coping with climate change

weather prediction, to increase community adaptive capacity

collected was documented and shared with different stake holders as a means to raising awareness and providing alternative coping measures.

Duration of the project: 12 Months

and provides adaptation and mitigation measures that can be used as lessons in the project.

Rain water harvesting from roofs for local communities

This project worth 25,000 US$ was aimed at harvesting water from roof tops for domestic use. The water tanks built had a capacity of 3 m3 constructed for 42 families in Kayonza district and for 42 families in Bugesera District.

Kayonza District and Bugesera District, Eastern Province. Duration of the project: 12 Months

The water tank construction and mobilization of communities will be handy and used in the project.

Q 2.15 Lesson Learning: Please explain how the learning from this project will be disseminated and shared during (and at the end) of the project, and to whom this information will target (e.g. Project stakeholders and others outside the project)

The project will facilitate learning and sharing through the different consultative meetings to be organized every quarter, mid- year and annually. The presentations will highlight the progress, challenges and lessons learnt from the project. These forums will therefore provide opportunities to learn from different experiences and sharing of information by different stakeholders. The beneficiaries will receive introductory and hands on trainings on water management, organizational skills, crop management skills and irrigation techniques among others provided by the water technicians. The training will involve information sharing and technology transfer to technicians and the rest of the beneficiaries. The indirect beneficiaries will learn about the project through the monthly Umuganda that will be organized at different levels in the district as well as regular mobilization and sensitization meetings. The Water Users Associations from different cells, Sectors will share information about the project progress (challenges, lesson leant) to each other. Local government leaders will be involved in the formation of water users associations as well as training in water management so as to mobilize the local population from an informed position. Reports and other documentation indicating achievements of the project will be posted on the websites of the district and RWARRI.

Q 2.16 Risk Management: Please outline the main risks to the successful delivery of this project indicating whether they are high, medium or low. If the risks are outside your direct control, how will the project be designed to address them?

Risk description Category (political, operational, financial, environmental)

Risk level (low, medium high)

Mitigation

Prolonged drought Environmental High Water would be pumped from the rivers to the water pans for storage security system

Destruction of water plastic lining Pond

Environmental Medium Security measures would be taken into considerations be put in place

Q 2.17 Risk Management: What specific risks, if any, does your project pose to the environment, people or institutions affected by the project and how will these be managed and mitigated?

Risk Risk level (low, medium high)

Mitigation

Water accidents Medium - The water infrastructure will be fenced to prevent the entry of animal and human beings. This will minimize the risks of both falling into the water dams and farm ponds will be protected by planting the surrounding trees; - The Water Users Association will secure the dams and farm ponds.

SECTION 3: PROJECT BUDGET AND VALUE FOR MONEY

Q 3.1 What is the total cost of the project (RWF; provide total cost for each year of the project disaggregated by capital and recurrent expenditure)?

The total project budget is 1,281,349,928 FRW

YEAR 1 (FRW) YEAR 2 (FRW) YEAR 3 (FRW)

Recurrent Capital Recurrent Capital Recurrent Capital

88,312,496 444,666,694 85,479,996 514,295,594 50,318,248 98,276,900

532,979,190 599,775,590 148,595,148

Q 3.2 What is the total amount requested from FONERWA (RWF; provide financing needs for each year of the project)?

The total amount requested from FONERWA is 1,022,929,928 RWF. The financing needs for each year is as follows;

Year 1 Year 2 Year 3

428,607,190 FRW

497,503,590 FRW

96,819,148 FRW

Q 3.3 List all other sources of funding. Note whether the status of other funding sources (i.e. Whether the money has been approved or is awaiting authorisation)

No other source of funding to this project

Q 3.4 Additionality: Explain why the project cannot be fully financed by other sources than FONERWA?

The district is unable to cover the project cost, the reason why it is requesting funding from FONERWA. However, Kamonyi district is contributing an equivalence of 218,100,000 frw while RWARRI as an implementing partner organisation will contribute an equivalence of 40,320,000 FRW.

Q 3.5 What non-financial support is needed to implement the project? What is the best way for FONERWA to deliver this support?

FONERWA will support the project in capacity development and resources mobilisation as well as the project financials.

Q 3.6 Value for Money (Economy): i) Briefly describe how the required inputs have been identified and how the GoR

procurement procedures will be used to ensure they are obtained cost effectively ii) Provide identified unit cost measures or selected project outputs? (Please see VfM

guidelines on how to determine these. Further guidance from the FONERWA Secretariat is available)

The Public Procurement will be respect to identify the required inputs and Financial Management Procedures and Monitoring and Evaluation will be respected to minimise costs and time required in the Implementation of the project. The Public Procurement will be respect to identify the required inputs and Financial Management Procedures and Monitoring and Evaluation will be respected to minimize costs and time required in the Implementation of the project. The process of procurement will be as follow:

a) A procurement plan is prepared and approved by the chief budget manager of the institution and sent to Rwanda Public Procurement Authority;

b) The invitation to tender is published for 30 days/ 45 days depending on the scope National/international;

c) The tenders are opened in a meeting with all the applicants and the Tender Committee by the internal tender committee;

d) The provisional result is communicated to all the applicants; e) The applicants have 7 days to appeal the decision, and then a final notification is sent to all the

applicants; f) if a guarantee is required, the successful bidder has 15 days to secure it; and g) Contract negotiation and signing.

The contract performance will be monitored by internal Program staff or external evaluators if deemed necessary. Output 1: Rainwater harvesting facilities constructed and operationalised Unity m3 Quantity 52000 Cost of activity 78,3437,088 Unity cost 15,066 Output 3: Community livelihoods improved through rainwater harvesting and climate change adaptive technologies Unity Households Quantity 17,180 Cost of activity 38,705,100 Unity cost 2,253

Q 3.7 Value for Money (Efficiency): i) Briefly explain how the provision and operation of project inputs produce the expected

outputs ii) What is the Net Present Value (NPV) and benefit cost ratio for this project (Please see VfM

guidelines on how to determine these measures. Further guidance from the FONERWA Secretariat is available)?

Efficiency Costs associated with generating outputs for which values are known will be analyzed through Cost/Benefit Analysis to get Net Present Value of the project and the Cost/Benefit Ratio. The output indicators that will be analyzed will include site, type and size of the rain water harvesting infrastructure; number of households targeted by the project. The Cost/Benefit Analysis is summarised in the table below:

Discount Rate 10%

PV Cost 1.249.932.198

PV Benefit 2.235.096.797

NPV 985.164.599

BCR 1.79

Q 3.8 Value for Money (Effectiveness): How does your project demonstrate effectiveness: - How will it show the outputs meet the project objectives? - Which indicators will you measure to demonstrate effectiveness?

The outcome indicator from the M&E framework will be analysed to show how well the project outputs will have produced for the intended outcomes.

1) Number of water harvesting infrastructure in place, 2) Number of hectares secured against erosion, 3) 3. Percentage of increase in income for households.

ATTACH ANNEXES HERE TO THE PD APPLICATION – these can be accepted as separate files but clearly

organise and identify the annexes so they are easy to refer to.