ford funeral costs foi response

2.a.City Clerk'sOffice_requester_INDEX.pdf
4.c.Mayors Office 16-00736 Bryan F - Reqiester Copy.pdf
4.d.Mayors Office 16-00736 Kevin - Requester Copy.pdf
4.e.Mayors Office 16-00736 KK - Requester Copy.pdf
4.f. Mayors Office 16-00736 Luke - Requester Copy.pdf
4.g.Mayors Office 16-00736 Ranbir - Requester Copy.pdf
4.h.Mayors Office 16-00736 Sophia -Requester Copy.pdf
2
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To:
Attachments:
mage0Orpng
1-11 there. Thanks for this. We have som e draft language we are working on and will give it to you when w e get
the green light. Tnx for your patience this
morning. BF
2016, at 12:38 PM, Digital Communications <digitalatoronto.ca> wrote:
Bryan, I am not sure of the tone or background you want to include in the message but I have
taken a stab at a first draft if it will help to expedite the posting process. Would you have a copy
of the image you reference in your email?
Toronto City Councillor and former Mayor, Rob Ford, was recently readmitted to hospital for
treatment in his battle with cancer. His brother, former City Councillor Doug Ford, reports that
Rob is in "a real fight" with a particularly aggressive form of the disease.
I have
been in contact with Rob and his family to offer my support and prayers for a full and
speedy recovery.
Many of you have contacted my office to ask how you can send your best wishes to Rob during
this difficult time.
The ded icated staff•' in Rob's office have been keeping him updated w ith the flood of supportive
emails and phone calls that he has received from concerned well-wishers from across the city
and beyond.
.
You can be
sure that he appreciates the support even though he may not be able to acknowledge
every message personally.
On behalf of all of his council colleagues and the people of Toronto, whom he has served with
passion and dedication for many years, please get welt soon Rob.
John Tory
Mayor's Website
Hi team,
Can we look into the possibility of creating a page on the mayor's City of Toronto website that
has a personal message from the mayor, a picture of the mayor and Councillor Ford
(from first
meeting
of council in 2014) and a widget that allows people to privately email messages of
support. They'd go directly to [email protected]
. If a widget is not available, can we
have a form that allows people to email councillor [email protected]
. If not, then a link to the
email address.
FOI #2016-00809

We'd like to work fast on this to show our support for Councillor Ford.
Can you please get back to me this morning with your suggestions.
Thanks,
Bryan
2

To:
Sent from my iPhone
On Mar 4, 2016, at 12:38 PM, Digital Communications <[email protected]
> wrote:
Bryan, I am not sure of the tone or background you want to include in the message but I have
taken a stab at a first draft if it will help to expedite the posting process. Would you have a copy
of the image you reference in your email?
Toronto City Councillor and former Mayor, Rob Ford, was recently readmitted to hospital for
treatment in his battle with cancer. His brother, former City Councillor Doug Ford, reports that
Rob is in "a real fight" with a particularly aggressive form of the disease.
I have been in contact with Rob and his family to offer my support and prayers for a full and
speedy recovery.
Many of you have contacted my office to ask how you can send your best wishes to Rob during
this difficult time.
The dedicated staff in Rob's office have been keeping him updated with the flood of supportive
emails and phone calls that he has received from concerned well-wishers from across the city
and beyond.
.
You can be sure that he appreciates the support even though he may not be able to acknowledge
every message personally.
On behalf of all of his council colleagues and the people of Toronto, whom he has served with
passion and dedication for many years, please get well soon Rob.
John Tory
Hi team,
Can we look into the possibility of creating a page on the mayor's City of Toronto website that
has a personal message from the mayor, a picture of the mayor and Councillor Ford (from first
meeting of council in 2014) and a widget that allows people to privately email messages of
support. They'd go directly to councillor.fordatoronto.ca
. If a widget is not available, can we
have a form that allows people to email [email protected]
. If not, then a link to the
email address.
We'd like to work fast on this to show our support for Councillor Ford.
FOI #2016-00809

Can you please get hack to me this morning with your suggestions.
Thanks,
Bryan
2

To:
E: Rob Ford home page banner
I've already reached out to her. Will let you know when I hear back - thanks
From: Digital Communications
Subject: RE: Rob Ford home page banner
Yesterday Jackie asked me to wait until Monday to remove the banner, I suggested that we needed to confirm how long
Protocol would have their external site up for.
Wynna, please let me know if you'd like me to contact Barb or if you'll reach out to her.
Thanks,
Kim
Checking with Protocol — I think so but would like to double check
From: Digital Communications
Subject: Rob Ford home page banner
Hi Wynna, can you confirm when the Rob Ford home page banner can be removed?
Don

To:
W: Rob Ford home page banner
Hi guys — we can take it down. Protocol will maintain access through their page. I mentioned it to
Jackie so she knows. Thx
From: Barbara Sullivan
Yes, I would remove it off the main page. We will still have the link on the Protocol page.
Thanks
Barb
Subject: FW: Rob Ford home page banner
Barb are we ok to remove the Rob Ford banner from the rnainpage or when should we do this?
Thanks
Wynna
Subject: Rob Ford home page banner
Hi Wynna, can you confirm when the Rob Ford home page banner can be removed?
Don

To:
Hi Shelley,
Can you help me update Rob Ford, Adam Vaughn and Peter Milczyn's info in the Toronto History
section? When the updates are made can you send them to me before publishing?
http://wwwl .toronto.caiwpsiportal/contentonly?vgnextoid=
Hello Hannah,
FOI #2016-00809

As of Monday morning we'll remove Rob Ford's info from his web page. I've copied the profile here for
you to adapt for the Toronto History section. If you want to use his photo, please copy it over from city
clerks I councillors I files I images I R
As for former Councillors Vaughan and Milczyn, I've attached what I archived from the end of the
previous term.
Debra Bloomfield
Non-Responsive Portion removed
NON-RESPONSIVE
To:
w: Mayor's speech about Ford's passing is live
FYI, I've updated the page from home and asked them to let me know if they need any edits :)
My BB is 416-629-9973 if you need me
Hannah Stewart
To: Jaclyn Carlisle
Subject: Mayor's speech about Ford's passing is live
Jaclyn, the page is live
http://wwwl .toronto.ca/wps/portal/contentonly?vqnextoid=e
4a270f80
93510
Vg
nVCM10000071d6Of
89RCRD
Please let me know if edits are needed - please call my BB
Hannah Stewart

PM
To:
Posted live
Importance: High
Hi Shelley,
If possible before the end of day, can you please remove the passing of Ford link on the Mayor's page and add these two
inks:
1.
Mayor Tory to lead business mission to Asia to bring more jobs and investment to Toronto
Link to:
13637158E0F8D66DE85257F880060
8806
2.
Link to:
http://wwwl .toronto.caiwpsiportal/contentoniy?vq
FOI #2016-00809

To:
Don,
Can you please update the text under the Ford banner so that his name/years now links to:
httplicityoftorontocondolences.caibook-of-memories/198
8887/Ford-Robtservice
-details.pho
Thanks,

To:
Subject:
ews Release - Councillor Rob Ford to lie in repose at Toronto City Hall
News Release
March 23, 2016
Councillor Rob Ford to lie in repose at Toronto City Hall
Members of the public are invited to pay their respects to Councillor Rob Ford (Ward 2 Etobicoke
North) who passed away on Tuesday, March 22.
Councillor Ford will lie in repose at Toronto City Hall on Monday, March 28 and Tuesday, March 29.
Lying in Repose
Toronto City Hall, 100 Queen St. W., main floor rotunda
Monday, March 28, 10 a.m. to 6 p.m.
Tuesday, March 29, 7:30 a.m. to 9 p.m.
Books of condolence are set up at City Hall as well as the East York, Etc bicoke, North York,
Scarborough and York Civic Centres. City Hall and the civic centres are open to the public from 7:30
a.m. to 9 p.m. Monday to Friday and 8 a.m. to 6 p.m. on weekends and statutory holidays. An online
book of condolence is available at htto://cityoftorontocondolences.ca.
Funeral services for Councillor Ford will be held at noon on Wednesday, March 30 at St. James
Cathedral, 65 Church St. (at King Street). The procession from City Hall to the cathedral will begin on
Wednesday. Timing and route information will follow.
The burial will be a private ceremony.
Flags at City Hall, Metro Hall and the civic centres are lowered to half mast, and will remain lowered
until the end of the day on March 30.
The meeting of City Council scheduled for March 30 and 31 will be rescheduled to March 31 and April
1 beginning at 9:30 a.m.
Toronto is Canada's largest city, the fourth largest in North America, and home to a diverse
population of about 2.8 million people. It is a global centre
for
business, finance, arts and culture and '
is consistently ranked one of the world's most livable cities. For information on non-emergency City
services and programs, Toronto residents, businesses and visitors can visit http://www.toronto.ca
, call
311, 24 hours a day, 7 days a week, or follow us @TorontoComms.
- 30 -
FOI #2016-00809

To:
Subject:
Attachments:
ews Release - Councillor Rob Ford to lie in repose at Toronto City Hall
Good morning Maryse,
When do you expect to post updated info about and the (lying in repose} arrangements at City
Hall and the funeral
arrangements?
I'd like to change one of the links on the Toronto.ca home page banner
so that
Thanks,
Kim
To:
Subject: RE:
Thank you, Andrea.
We removed the pictures from the condolence page because they were showing all file names. We
will post new ones this morning.
Maryse
City of Toronto
To: Maryse Boucher; Kimberly Bain
Cc: Annette Velho Pereira;
Hi Maryse
Yes I did provide a few yesterday. 1 was going to provide similar brief captions for
all the others and have been trying to
get bark to it all day. I
finally did just now and all the
newly added photos are gone... I am cache refreshing and switching
to other browsers but they're
all gone.

Cc: Annette Velho Pereira; Soraya Sankar
Subject: RE: Revisions to the condolences online book
Hi Andrea:
You did provide a list of captions for
the pictures yesterday. We will use these unless you have a
different list to send us.
Maryse
City of Toronto
To; Kimberly Bain; Maryse Boucher
I agree with Kim. I think the captions are needed. I'll provide a list ASAP.
1 also agree that the file names should be removed, or if not feasible, revised. Let me know which option.
And from a user-friendly perspective, yes a slideshow option would be preferred.
Cheers,
Andrea
416-397-4149
2

My opinion is that you do need to post some kind of caption. As Andrea suggested, a description of the event would
suffice. The photo gallery page looks very odd with no text beside the photos.
Also, I'm surprised that there is no way to view the images as a slideshow. You're forced to open and
close each image
one at a time? That's unfortunate, but if this site doesn't have that ability there isn't much you can do about it.
Also, the names of the photos are displayed once you click to view the image. My suggestion is that you rename the
photos if file names will be visible. Those file names are not user friendly but because they're on display they are now
acting as captions. Not ideal.
Kim
Cc: Annette Veiho Pereira; Saraya Sankar
Subject: RE: Revisions to the condolences online hook
Hi Andrea:
We posted pictures of Rob Ford about 15 minutes ago and decided not to use the caption option.
if you think we need to use the captions, we will add them.
Maryse
City of Toronto
To: Kimberly Bain; Maryse Boucher
Thanks for this Kim. I think the ones you've selected are great and give a good representation of his time in office. I
would suggest we avoid naming everyone in the photos because that just increases our chances of making a mistake. I
would suggest that for this purpose, simply describing the event and whenever possible the date (Month Year is
sufficient) will be fine.
Thanks for your work on this.
Maryse et. al. please update the photo gallery as soon as possible.
3

Attached are 15 photos. The image name is noted below in this email with whatever outline info I could find saved in the
files.
Most of the photos of Rob Ford are of him shaking hands with other dignitaries. I avoided those as I wasn't sure if that
was appropriate, although there are a few. Possibly the images should all be of just Ford as we don't necessarily have
permission to use photos of anyone else in this capacity (?) I think Andrea will need to provide guidance in this area.
Another note, most of the photos didn't have a date as part of the file name. I dated them (year) based on the name of
the folder they were saved in. I didn't c reate any of these folders, so I can't guarantee their accuracy, nor did I add the
descriptions to the original photos. I just copied and pasted what I found below.
I hope this helps.
(special presentation regarding the retirement of Deputy City Manager Brenda Patterson)
chuvalo-14-500x333.jpg
Mayor Ford presents George Chuvalo with key to the City, 2013
partam-games-01.jpg
union_station_mayor_04.jpg
army-day2012-01.jpg
chicago_businessal.ipg
Mayor Ford to lead Team Toronto business mission to Chicago, 2012
(George Cohon, Mayor Rob Ford, Robert Deluce, President and Councillor Michael Thompson)
grey_cup jestival_432_1.jpg
mayor-ford-100-days-432.jpg
4

kipling_acres_redevelopment
002
.jpg
1 1
Mayor Rob Ford kicked off the city's Clean.Toronto,Together program, 2011
inaugurationspeech1007.jpg
Mayor Rob Ford and city councillors in the City council chambers for the very first session of council, 2010
Mayor Rob Ford is the 64th mayor of Toronto. Here the mayor makes his first speech to the new city council, 2010
From: Maryse Boucher
Thank you both for your help.
Maryse
City of Toronto
To: Maryse Boucher
Cc: Kimberly Bain; Annette Velho Pereira; Soraya Sankar
Kim, if you can access them, I would suggest just using the title of the album as a caption._
Cheers,

Hi Kim:
Can you please provide captions for the pictures as well. We will need captions for some of the
pictures.
Maryse
City of Toronto
To: Andrea Gonsalves
Thank you, Andrea, for your suggestions. We are waiting for the official statement, the obituary and any other
info that will help us populate the condolence page.
We cannot delete the obituary button without going back to the company. Our plan is to include the
obituary as soon as we have it. We will post it when it is available.
The same for the "achievements" button. We will need to contact the company to have them make the
changes.
-
e will add the information to the arrangements page "visitation and funeral arrangements will be
available here when finalized and released.
Thank you for asking Kim to send more pictures. We have been very busy monitoring and approv ing
submitting condolences.
We will post the suggested copy to the main landing page:
Rob Ford, a long-time member of Toronto City Council and Toronto 's Mayor from 2010 to 2014, lost a brave battle
against cancer and passed away on the morning off March 22 , 2016.
Maryse

City of Toronto
To: Maryse Boucher
1-li Maryse
As discussed, we have a few suggestions to clean up this site a bit. If you can accommodate them, we think it will help
and the page is getting a lot of attention right now...
1.
delete the obituary button (should you decide to include the official one later on, re-add it then)
2.
retitle the achievements button to biography since that's what you have on their right now
3.
add a line to the arrangements page to say ''Visitation and funeral arrangements will be available here when finalized
and released_" and remove the other content until these details are available
4.
please add more photos or remove the gallery... it's not a gallery with one photo, there has to be a lot of photos
available — from his old Mayor's pages.
5.
Use the following copy somewhere, like the main landing page as a basic intro:
Rob Ford, a long-time member of Toronto City Council and Toronto 's Mayor from 2010 to 2014, lost a brave battle
against cancer and passed away on the morning off March 22, 2016.
Let me know if you have any questions.
FOI #2016-00809

To:
Attachments;
hotoNamelssue.jpg
Hi Maryse,
As discussed by phone, attached is what we are seeing in Chrome. I've checked on two other computers here and
they
have the same issue.
In Chrome, once I click next and then open any photo the file name is displayed.
Also. In Chrome the hover text (alt text) is showing the file name. This is not appropriate either. Is there a second field
where you can add aft text? If there is you should change the name so that it is appropriate for screen readers and all
users.
Kim
Cc: Annette Veih
to the condolences online book
We did not include pictures where the public can be seen as we have to obtain permission for the use
of their photos.
City of Toronto
To: Kimberly Bain; Maryse Boucher
Thanks for this Kim. I think the ones you've selected are great and give a good representation of his time in office.
would suggest we avoid naming everyone in the photos because that just increases our chances of making a mistake.
would suggest that
for
this purpose, simply describing the event and whenever possible the date (Month Year is
sufficient) will be fine.
FOI #2016-00809

Maryse et. al. — please update the photo gallery as soon as possible.
Cheers,
Andrea
416-397-4149
Attached are 15 photos. The image name is noted below in this email with whatever cutline info I could find saved in the
files.
Most of the photos of Rob Ford are of him shaking hands with o ther dignitaries. E avoided those as I wasn't sure if that
was appropriate, although there area few. Possibly the images should all be of just Ford as we don't necessarily have
permission to use photos of anyone else in this capacity (?) I think Andrea will need to provide guidance in this area.
Another note, most of the pho tos didn't have a date as part of the file name. I dated them (year) based on the name of
the folder they were saved in. I didn't create any of these folders, so I can't guarantee their accuracy, nor did I add the
descriptions to the original photos. I just copied and pasted what I found below.
I hope this helps.
{special presentation regarding the retirement of Deputy City Manager Brenda Patterson)
chuvalo-14.500x333.jpg
Mayor Ford presents George Chuvalo with key to the City, 2013
panarn-games-01.jpg
union_station_mayor_04.jpg
army-day2012-01.jpg
chicago_business01.jpg
Mayor Ford to lead Team Toronto business mission to Chicago, 2012
(George Cohort, Mayor Rob Fo rd, Robert Deluce, President and Councillor Michael Thompson)
grey_cupiestival_432_1.jpg
FOI #2016-00809

respect-speech_432.jpg
kipling_acresa
redevelopment002.jug
rem_day201.1_22.jpg + cropped version of the photo
Remembrance Day Services, 2011
Mayor Rob Ford kicked off the city's Clean.Toronto.Together program, 2011
Mayor Rob Ford and city councillors in the city council chambers for the very first session of council, 2010
Mayor Rob Ford is the 64th mayor of Toronto. Here the mayor makes his first speech to the new city council, 2010
From:
Subject:
Thank you both for your help
.
City of Toronto
To:
Subject:
condolences online book
Kim, if you can access them, i would suggest just using the title of the album as a caption...
3

Hi Kim:
Can you please provide captions for the pictures as well. We will need captions for some of the
pictures.
Maryse
City of Toronto
To: Andrea Gonsalves
Thank you, Andrea, for your suggestions. We are waiting for the official statement, the obituary and any other
info that will help us populate the condolence page.

ur plan is to include the
obituary as soon as we have it. We will pos t it when it is available.
The same for the "achievements" button. We will need to contact the company to have them make the
changes.
-
We will add the information to the arrangements page "visitation and funeral arrangements will be
available here when finalized and released.
-
Thank you for asking Kim to send more pictures. We have been very busy monitoring and approving
submitting condolences.
-
We will post the suggested copy to the main landing page:
Rob Ford, a long-time member of Toronto City Council and Toronto's Mayor from 2010 to 2014, lost a brave battle
against cancer and passed away on the morning off March 22, 2016.
4

City of Toronto
To: Maryse Boucher
Hi Maryse
As discussed, we have a few suggestions to clean up this site a bit. If you can accommodate them, we think it will help
and the page is getting a lot of attention right now...
1.
delete the obituary button (should you decide to include the official one later on, re-add it then)
2.
retitle the achievements button to biography since that's what you have on their right now
3.
add a line to the arrangements page to say "Visitation and funeral arrangements will be available
and released." and remove the other content until these details are available
4.
please add more photos or remove the gallery... it's not a gallery with one photo, there has to be
available — from his old mayor's pages.
5.
Use the following copy somewhere, like the main landing page as a basic intro:
Rob Ford, a long-time member of Toronto City Council and Toronto's Mayor from 2010 to 2014,
against cancer and passed away on the morn ing off March 22, 2016.
Let me know if you have any questions.
here when finalized

To:
Hi Bryan,
I called earlier, but was unable to reach you to discuss this web update.
With the posting of the Mayors statement about the passing of Rob Ford, we added a link from the Mayors main
landing page to that statement.
Please confirm that this is acceptable. We can quickly change this if necessary.
www.toronto.catmayor
Also, can you please let me know who the main contact is for the Mayors web pages. Should we reach out to you with
questions and for direction? l'd like to review how we can help to keep the main landing page current.
FOI #2016-00809

To:
E: Ford's profile page
To close the loop on this. I spoke to Debra Bloomfield in Clerk's and Rob Ford's profile page is on her radar. They'll be
updating the content.
Jackie,
I'm not sure who manages the councillors' web pages and am wondering if someone needs to update Rob Ford's page.
Do you know if this is on someone's radar? Maybe someone in Clerks?
I'm happy to contact someone if you can give me a name to start with.
Rob Ford's council page:

To:
Pis test.
Ford Condolences webpage error
The "next page'' 'previous page issue was fixed. Staff or people who were on the site before will
need to clear their cache but new viewers of the condolence page will not have the issue.
Maryse
City of Toronto
To:
From:
Cheers,
Andrea
416-397-4149

Hi
Next
button at the bottom of the Condolences page to view
previous condolences (i.e. page 2, 3, 4 and etc) isn't working properly.
Best wishes,

Andrea Gonsalves
There is
no context here. We are linking out to the condolence book, but no link to the media release noting what has
happened? Do we need more?
From:
Cheers,
Andrea
416-397-4149
Subject: RE: Rob Ford condolences web banner
Yes. I fixed the R_ No worries
Please review and approve and then I will publish. Or maybe you want Jackie to see this first?
http:llhomer-
No changes to the image.
Thanks for the catch...
An online book is available to express condolences for Councillor Rob Ford
FOI #2016-00809

Did you get the lower case R in his first name too?
Sorry
Cheers,
Andrea
416-397-4149
Subject: RE: Rob Ford condolences web banner
I grabbed the image that you sent to Barbara to get a head start. Hopefully nothing was changed for this image you've
attached?
Just want to make sure you want to say condolences twice in that sentence?
Take a look:
Subject: Rob Ford condolences web banner
Importance: High
Hey folks
1.
3.
Description — An online book of condolence is available to express condolences for Councillor rob Ford
4.

T:
Attachments:
rotocol_CondolenceBanners_Marl6jpg
Originally Wynna had asked for the banner an the home page to link out to the external site. As an alternative if you
want this up asap we could add the banner now and link it to the Media Release or the Mayor's Statement? And then
change the link once the condolences site is ready.
Attached is the banner. We still need a line of text to sit under the banner.
Would you like to provide something?
Thanks,
Kim
Rob Ford, a long-time member of Toronto City Council and Toronto's Mayor from 2010 to 2014, lost a brave
battle against cancer this morning.
From: Jackie DeSouza
Subject: RE: home page banner
Okay. thanks. Can you send me the banner so I can see what it looks like?
From: Kimberly Bain
Hi Jackie,
I just spoke to Barb Sullivan and the external Condolences site is not ready. They are having technical issues. As soon as
Barb confirms the link we can post the banner to the home page of toronto.ca,
Kim
Subject: home page banner
Importance: High
I understand we have a home page banner to recognize Rob Ford. Can we activate it asap please? We have issued a
news release if you need something to link to.
FOI #2016-00809

To:
Attachments:
1407532frotocol_CandolenceBanners_vljpg
Sensitivity:
onfidential
Wynna,
Please see attached. Let me know if you have any thoughts on the text.
Don had a few suggestions. See below.
Thanks,
Kim
Subject: Condolence Web Banners
Hi Kim, as requested I have attached the revised web banner. We may want to revise the text with
one of the suggestions below:
Pay your respects to Councillor Rob Ford. Sign the online condolence book. — (Current)
Pay
your respects to Councillor Rob Ford's family. Sign the online condolence book.
Remembering Councillor Rob Ford. Sign the online condolence book.
Remembering Rob Ford. Sign the online condolence book.
Don

To:
Cc:
Good afternoon.
In case you receive calls, here is a breakdown o f the cos ts for the City to support the lying in repose for Councillor Ford at
City Hall:
Facilities Management: $3,140 (overtime)
TOTAL: $18,676
All costs are being covered out of existing budgets. Also, non-union/management staff who accrued overtime are not
entitled to paid overtime but will receive time in lieu.
Please let me know if you need any additional information.
Jackie

wrote:
Hi
Sent:
To:
Subject:
Hi Anthony,
These are indeed the costs incurred by the City of Toronto. Please keep in mind the Ford family paid
for the funeral itself. You may also wish to contact Toronto Police Services as they would likely have
incurred some costs as well.
Councillor Ford lay in repose for 2 days.
Best,
Beth
From:
Subject: Re: Ford funeral
Dear Beth,
This seems a ludicrously low amount given the length of time of the
laying in State, added expense for the Books for signing an the associated
staff.
I think you may wish to revisit the figures and in more detail,
Here is a breakdown of the costs far the City to support the lying in repose for Councillor Ford at City
Hall:
Section 14(1)
TOTAL: $18,676
All costs are being covered out of existing budgets. Also, non-union/management staff who accrued
overtime are not entitled to paid overtime but will receive time in lieu.
I hope this is helpful.
Beth
From:
Subject: Ford funeral
Section 14(1)

I understand that all the costs ill not be in yet and I can wait for a couple
of months for the final information being available.
Many thanks for your attention in this matter.
Yours truly,
As a long term resident of the City li m curious to know the cost to
taxpayers across the city, the total costs to the city, of holding the funeral
of the ex mayor Ford.
FOI #2016-00809
Section 14(1)
Sent:
Subject:
Media contact: Giorno, Frank
Media outlet: Timmins Today
Question:
It seems the funeral of our late Mayor Rob Ford, who was at the time of his death, a sitting member
of City Council cost the city about $18,000.
The question I have is does the City typically pay for the funeral of mayors and councillors.
I know that the Mega City of Toronto has only been in existence for about 20 years and prior to that
you had Metro and five cities and one borough who may have had their own distinct polices.
The one Mayor who died in Office that I recall was Mayor Donald Summerville on November 20
1963.
Did the city have a similar "state" funeral for Mayor Summerville, I recall he was a much beloved
Mayor and 1 imagine the city would have had funeral similar to what was granted Rob Ford.
Response:
The City did not pay for the funeral for Councillor Rob Ford. The funeral costs were covered by the
family. The City does not typically cover funeral costs for mayors or councillors.
The approximately $18K in incremental costs incurred by the City was to support the visitation
(lying in repose) at City Hall including on Easter Monday, which is typically a day off for most City
staff. This amount covered mostly overtime costs for Security and other staff throughout the visitation
period in which thousands of people came to City Hall to pay their respects.
The family requested the visitation at City Hall and as he has publicly stated, Mayor Tory granted it,
given the unique situation that Councillor Ford was a sitting councillor as well as a former mayor.
We don't have accurate records prior to amalgamation but media accounts from the time indicate
that Donald Summerville did lie in repose at Old City Hall. I don't have details on the funeral
arrangements.

Sent:
Subject:
Media contact: Stanhope, Ashley
Question:
Are you able to confirm reports that the city has spent nearly $19,000 to keep Rob Ford's casket at
City Hall for two days while he was lying in repose?
Response:
The total costs to the City to support the lying in repose for Councillor Ford is $18,676. The
breakdown is as follows:
(refreshments)
overtime)
All costs are being covered out of existing budgets.
Link to full call:

Sent:
Subject:
Media contact: Green, Laura
Spokesperson: DeSouza, Jackie
Question:
I understand the city has released the costs to City Hall for Rob Ford lying in repose. Are you able
to send me the details? And the breakdown of the total?
Also provided same information to Toronto Sun, Torontoist, Metro News and Yahoo News.
Response:
Here is the breakdown of City costs to support the lying in repose for Councillor Ford at City Hall:
City Clerk's Office - Protocol Services: $1,271 (overtime) + $1,226
(refreshments)
+
TOTAL: $18,676
The above doesn't include costs for Police for the procession or funeral — you'd have to check with
Toronto Police directly on any incremental costs they may have incurred.
Link to full call:

Sent:
Subject:
Media contact: Pagliaro, Jennifer
Media outlet: Toronto Star
Question:
Did the city incur any costs when Layton lay in repose?
Response:
We would have incurred some overtime costs given the visitation took place into a Friday evening
and Saturday morning. We also would've covered refreshments for the honour guard (Toronto Police
ceremonial unit) and the family. The costs were covered within existing operating budgets by the
divisions involved. I don't have any figures.
Link to full call:

Sent: riday, April 1, 2016 5:18 PM
Subject:
Media contact Shah, Mar yam
Media outlet: Toronto Sun
Question:
Wondering how many city workers from each office (city clerk's office, facilities management,
security, paramedics) were involved in the process of Councillor Ford lying in repose.
Response:
There were 14 staff from the City Clerk's office, 4 from Facilities Management, 4 from Strategic
Communications, 14 from the Toronto Paramedic Services Honour Guard (some are retired and
some were off-duty volunteers).
For security reasons, we don't release staffing numbers for our security staff.
Link to full call:

Sent:
Subject: ew/Updated Media Contact Log entry: Protocol
Media
Question:
I'm working on an article about the city's expenses re: Rob Ford's funeral and am requesting if you
can confirm the following for me:
1.
That the family had agreed to reimburse the city for its expenses prior to the cost becoming
2.
That the amount of $19,000 was released a lot sooner than is normal regarding expenses for
other items.
Response:
The City did not have any formal discussions with the family about costs or reimbursement of costs
prior to the funeral. It was always the City's intention to absorb any costs related to the visitation (lying
in repose) for Councillor Ford. We did not request nor expect the family to pay for these expenses,
which were covered within the City's normal operating budget.
It's difficult to say what is "normal" in terms of releasing expenses.
It depends on the situation and the amount of time it takes to compile the expenses. Sometimes the
amount is easy to determine and can be released immediately. In other cases, it can take days
or
weeks to compile expenses depending on the complexity, including the timelines and the number of
City divisions involved.
In this case, the City had received multiple requests from media, members of the public and
Councillors requesting the costs for the City to host the visitation. Once the funeral was over and staff
had time to compile the costs, we did so and released them on Friday, April 1.
Link to full call:

Sent:
Subject:
Media contact: Edmiston, Jake
Media outlet: National Post
Question:
Hoping to get a sense of what Rob Ford's funeral cost the city, in light of the Ford family's statement
this morning.
What exactly did the city cover? I understand the city spent roughly
$18,600 for Ford to lie in repose in the rotunda for two days. But were there additional costs
associated with the funeral procession and service at St. James?
Any idea why the Fords were of the impression that the overall cost would be less than $1,000?
Will the city accept reimbursement from the Fords, if it's offered?
Similar inquiries from Toronto Sun, Toronto Star, Yahoo Canada, CTV Toronto & Inside Toronto
Response:
Following is a breakdown of the costs for the City to support the visitation/lying in repose at City Hal
for Councillor Ford on March 28 (Easter Monday) and March 29 (regular business day for the City):
(refreshments)
overtime)
TOTAL: $18,676
The City did not cover costs for the funeral itself or the procession.
Ali of the above costs are being covered out of existing budgets.
Non-union/management staff who accrued overtime are not entitled to paid overtime but will receive
time in lieu.
The above does not include any costs for Police — you'd have to check with them directly on any
costs they may have incurred.
I don't know where that amount came from. Costs were never formally discussed between the City
and the family. The City's intention was to absorb any costs associated with the visitation for
Councillor Ford.
The City did not request and does not expect reimbursement, however if the family wishes to
reimburse the City, they are welcome to do that.
Link to full call:

Sent:
Subject:
Media contact: Giorno, Frank
Media outlet: Timmins Today
Question:
It seems the funeral of our late Mayor Rob Ford. who was at the time of his death, a sitting member
of City Council cost the city about $18,000.
The question
I
have is does the City typically pay for the funeral of mayors and councillors.
I know that the Mega City of Toronto has only been in existence for about 20 years and prior to that
you had Metro and five cities and one borough who may have had their own distinct polices.
The one Mayor who died in Office that
I
1963.
Did the city have a similar "state" funeral for Mayor Summerville, I recall he was a much beloved
Mayor and I imagine the city would have had funeral similar to what was granted Rob Ford.
Response:
The City did not pay for the funeral for Councillor Rob Ford. The funeral costs were covered by the
family. The City does not typically cover funeral costs for mayors or councillors.
The approximately $18K in incremental costs incurred by the City was to support the visitation
(lying in repose) at City Hail including on Easter Monday, which is typically a day off for most City
staff. This amount covered mostly overtime costs for Security and other staff throughout the visitation
period in which thousands of people came to City Hall to pay their respects.
The family requested the visitation at City Hall and as he has publicly stated, Mayor Tory granted it,
given the unique situation that Councillor Ford was a sitting councillor as well as a former mayor.
We don't have accurate records prior to amalgamation but media accounts from the time indicate
that Donald Summerville did lie in repose at Old City Hall. I don't have details on the funeral
arrangements.

Sent:
Subject:
Media contact: Stanhope, Ashley
Question:
Are you able to confirm reports that the city has spent
City Hall for two days while he was lying in repose?
nearly $19,000 to keep Rob Ford's casket at
Response:
The total costs to the City to support the lying in repos
breakdown is as follows:
(refreshments)
overtime)
Ali costs are being covered out of existing budgets.
e for Councillor Ford is $18,676. The
me) + $1,226

Sent:
Subject:
Media contact: Green, Laura
Spokesperson: DeSouza, Jackie
Question:
I understand the city has released the costs to City Hall for Rob Ford lying in repose. Are you able
to send me the details? And the breakdown of the total?
Also provided same information to Toronto Sun, Torontoist, Metro News and Yahoo News.
Response:
Here is the breakdown of City costs to support the lying in repose for Councillor Ford at City Hall:
City Clerk's Office - Protocol Services: $1,271 (overtime) $1,226
(refreshments)
overtime)
TOTAL: $18,676
The above doesn't include costs for Police for the procession or funeral — you'd have to check with
Toronto Police directly on any incremental costs they may have incurred.
Link to full call:

Sent:
Subject:
Media contact: Pagliaro, Jennifer
Media outlet: Toronto Star
Question:
What are the costs to the City for Rob Ford's lying in repose?
What was the cost for the Police who were there for the procession? Were they paid by the family?
Did the City incur any costs when Layton lay in repose?
Response:
Here's a breakdown of the costs for the City to support the lying in repose for Councillor Ford at City
Hall:
(refreshments)
overtime)
TOTAL: $18,676
1 don't have any costs for Police and I don't know what arrangements were made between Police
and the family. You'd have to check with Toronto Police directly.
We don't have figures but the City would've incurred overtime staffing costs as the visitation/lying in
repose took place through a Friday evening and Saturday morning. There were also costs covered by
the City for refreshments for the Honour Guard and the family.
Link to full call:

To: Jackie DeSouza
Subject: Can you conform the Ford family's offer to repay the city's costs?
Hi Jackie,
Can you conform that this offers been made—and for the record, the breakdown of the city's costs for the funeral?
Thanks
David
To:
E: Can
you conform the Ford family's offer to repay the city's costs?
Dave,
1 don't know whether the offers been formally made to the City but I understand from Councillor Ford's office and from the
recent statement by Doug Ford that the family intends to cover the costs.
Following is a breakdown of the costs for the City to support the visitation/lying in repose at City Hall for March 28 and 29:
City Clerk's Office - Protocol Services: $1,271 (overtime) + $1,226 (refreshments)
Toronto Paramedic Services: $1,500 (honorarium for Honour Guard)
TOTAL: $18,576
All of the above costs are being covered out of existing budgets. Non-union/management staff who accrued overtime are
not entitled to paid overtime but will receive time in lieu.
FOI #2016-00809

To:
Subject:
E: Chart for breakdown of cost s re lying in repose
Hi Jackie,
:
table.xlsx
Note that Toronto Fire's numbers were not included in the materials you provided. I checked your email and was unable to
find any information there.
Amanda
Strategic Communications Division
Subject: Chart for breakdown of costs re lying in repose
Can you please create a chart to indicate the breakdown of costs from each division for the lying in repose: Security,
Facilities Management, Pro tocol Services, Strategic Communications, Toronto Fire, Toronto Paramedic Services
The chart should show the total dollar amount and the breakdown for each division plus a column to indicate what the
costs were for, i.e. overtime pay, contract security, etc.
I've printed off the information for each division, which I'll share with you.
Thanks,
Jackie

To:
Good afternoon William,
I understand you had contacted my office earlier looking for the costs for the City to support the tying in repose for
Councillor Ford.
TOTAL: $18,676
Please let me know if you require any additional information.
Jackie

To:
Attachments:
tate funeral events at City Hall rofundastf; A Message from Joe Pennachetti, City
Manager.rtf; Broadcast meeting follow up - Toronto City HaIl.rtf; News Release - City of
Toronto pays tribute to former City Councillor Jack Layton.rtf
From:
FYI
Hi Jackie,
This is what we have in the file:
Strat Comm message to employees (need to stay away from State funeral language for this one)
CM message to employees
Strat Comm's instructions to media about broadcast (not sure if this is needed this time around or if still possible but for
your info)
News release
City of Toronto
416-392-0457 I nmacswePtoronto.ca

Information sessions were held to provide applicants with information on the
requirements and process
o
Applicants were required to complete a Consent of Nominee and Declaration
of Qualification and provide identification
o
Each applicant was provided the opportunity to address Council for up to 5
minutes
o
Members of Council were permitted to ask one question of each applicant
o
City Council voted on the appointment by ballot in accordance with Council
procedures
•
If a by-election is to be held to fill the vacancy, the City Clerk must set nomination day
within 60 days of the passing of the by-law requiring the by-election,
MEA ss.
MEA ss. 65 4)2
MEA ss. 65 4)3
•
The Clerk is required to conduct a by-election "as far as possible in the same way as
regular elections", MEA ss. 65 3)
•
The estimated cost to conduct a by-election is between $150,000 and $200,000,
depending on the size of the ward. Factors would include such variables as number
of electors, voting locations, households and, candidates, anticipated turnout,
translation requirements, etc.
Council (or next two meetings
if vacancy due to death)
Declare the seat vacant
seat vacant
to fill vacancy
COTA ss. 208(3)
COTA ss. 208(3)
year
2018)
COTA ss. 208(3)
election is passed by C ouncil
Nomination period begins
law
ME A ss.
ME A ss. 65(4)3

COTA
provides that the person appointed or elected to fill the vacancy shall
hold office for the remainder of the term of office of the person whose place is vacant.
Council's current term of office ends on November 30, 2018.
FOI #2016-00809

•
Protocol Services to arrange for flags at City Hall, Civic Centres & Metro Hall to be
lowered to half-mast until evening of the day of the funeral and notify Members of
Council, senior City staff, 311 and other City staff as appropriate.
Condolence books/messages
•
Condolence books to be set up at City Hall and Civic Centres, as appropriate,
ensuring the books are accessible to the public. The online condolence application
to be activated.
funeral arrangements and the family's wishes with regards to commemorations.
(example: floral or charitable tributes)
•
Protocol Services to communicate visitation and funeral arrangements to Members of
Council, senior City staff and Agencies, Boards and Commissions.
If requested by the family, Protocol Services will provide onsite assistance at the
funeral to manage issues of protocol and liaise with the Civic
Honour
Guards.
• Secretariat staff will work with Committee Chairs, as needed, to arrange meeting
schedules to allow Members of Council to attend the funeral service.
First meeting of Council following the death
•
Protocol Services will co-ordinate a floral tribute at the Member's desk in Chamber
•
Protocol Services will co-ordinate a motion of condolence to be moved by the Mayor
with a seconder to be determined.
•
The City Clerk to work with the Speaker and manage the commemoration process in
in the meeting. The
Mayor will take the chair to make a formal statement of
condolence. Members of Council may offer personal statements of condolence.
Protocol Services will co-ordinate an appropriate commemoration at the first
Community Council meeting following the death of the Member.
FOI #2016-00809

Staff and operations within the Member's office
All staff in the Councillor's Office will continue to be employees of the City of Toronto
in their temporary contract positions, reporting to the Deputy City Clerk, Strategic
Integration and Excellence, until the vacancy is filled. The new ward Councillor will
decide on the future employment contract for the staff.
Councillor's staff will continue, under the direction of the Deputy City Clerk, to provide
assistance to the constituents of the ward as per their normal practice, liaising with
City divisions on issues raised by residents.
•
•
A separate briefing note outlines the actions for filling a vacancy resulting from the
death of a Member of Council.
Historical notes:
•
The most recent death of a sitting member of Council was Councillor Frank Faubert
on June 20, 1999. At that time, Protocol Services provided the following services:
lowering flags at City Hall and Civic Centres; placement and management of
condolence books at City Hall and Civic Centres; communication to Members of
Council and senior City staff regarding visitation and funeral arrangements;
assistance at the funeral with seating arrangements, flag placement and co-
ordination of the Civic Honour Guards; floral arrangement at the Member's seat in
Chamber at the next Council meeting and condolence motion.
•
In August of 2011, The Honourable Jack Layton, former councillor, passed away.
Heritage Canada contacted the City of Toronto to request that Mr. Layton be
permitted to lie in repose at Toronto City Hall in recognition of his role as Leader of
the Official Opposition. The request was supported by the mayor. Mr. Layton served
on Toronto City Council and Metro Council for 18 years. Flags were lowered to half
mast and remained lowered until end of day of his funeral in accordance with flag
policy. Condolence books were available at in the rotunda of City Hall and at the
East York Civic Centre.
Circulated to:
Further information:

To:
Sent from my iPhone
5
wrote:
From:
Re: cost of Ford funeral
For the lying in repose no others but I don't know about the procession that was left with Stu
Sent from my iPhone
2016, at 5:26 PM, Jackie DeSouza <jdesouz(atoronto.ca> wrote:
Sorry Barb, the media inquiries just keep a coming. Besides the Police, Fire and
Paramedic Services honour guards, were
there
Just a quick follow-up: Who paid for the firefighters honour guard?
And the
Thanks
416.865.3

Rosemary,
We've compiled the costs for the City to support the lying in repose at City Hall
for Councillor Ford. Here's a breakdown of the costs:
(refreshments)
TOTAL: $18,676
All costs are being covered out of existing budgets. Also, non-union/management
staff who accrued overtime are not entitled to paid overtime but will receive time
in lieu.
The above does not include any costs for Police — you'd have to check with them
directly on any costs they may have incurred.
Jackie
100 Queen Street West
Toronto, ON M5H 2N2
Hi Jackie,
I'm a columnist with Metro News, just hoping to find out if the city paid for the
funeral at St. James as well as the lying in repose/procession? Is there a budget
estimate?
Thanks
Rosemary
416.865.3133IRrosiewestwood I rosemary.westwoodkmetronews.ca

To:
e: cost of Ford funeral
Thanks - don't want the police to think we give incorrect into.
Sent from my iPhone
On Apr 1, 2016, at 6:14 PM, Jackie DeSouza <[email protected]
> wrote:
From:
cost of Ford funeral
The honour and vigil guard at city hall for Jack was provided by the Toronto police ceremonial
unit. The star says RCMP
Barb
Sent from my iPhone
On Apr 1, 2016, at 5:51 PM, Jackie DeSouza <jcicsouzatoronto.ca> wrote:
Thank you — have a good weekend
From: Barbara Sullivan
For the lying in repose no others but 1 don't know about the procession that was
left with Stu
Sent firom my iPhone
On Apr 1, 2016, at 5:26 PM, Jackie DeSouza <jdesouzatoronto.ca> wrote:
Sorry Barb, the media inquiries just keep a coming. Besides the
Police, Fire and Paramedic Services honour guards, were there any
others?
From:
Just a quick follow-up: Who paid for the firefighters honour guard?
w .
And
FOI #2016-00809

Toronto
Metro Toronto' 1 Yonge Street' Toronto' ON I Canada I M5E 1E6
416.865.3133I(Wrosiewestwood
rosemary.westwood(iDmetronews.ca
From:
P M
Rosemary,
We've compiled the costs for the City to support the lying in
repose at City Hall for Councillor Ford. Here's a breakdown of the
costs:
(refreshments)
overtime)
Guard)
costs are being covered out of existing budgets. Also, non-
union/management staff who accrued overtime are not entitled to
paid overtime but will receive time in lieu.
The above do es not include any costs for Police — you'd have to
check with them directly on any costs they may have incurred.
Jackie
Toronto, ON M5H 2N2

Hi Jackie,
I'm a columnist with Metro News, just hoping to find out if the city
paid for the funeral at St. James us well as the lying in
repose/procession? Is there a budget estimate?
Thanks
Rosemary
Toronto
Metro Toronto' 1 Yonge Street' Toronto' ON I Canada I M5E 1E6
416.865.31331@rosiewestwood
[email protected]

To:
City Clerks Office - Protocol Services: $1,271 (overtime) + $1,226 (refreshments)
TOTAL: $18,676
Julie Madeley
The Firefighters Honour Guard is made up of volunteers. It's the same with the Taranto Paramedic Services Honour
Guard, which includes both retirees and off duty paramedics. Paramedic Services pays their Honour Guard members a
small honorarium while Fire doesn't.
I don't know about the Police Honour Guard. The ones who stood at the four corners of the casket were from the Chiefs
Ceremonial Honour Guard. There may have been other Police honour guards including pipe & drums who marched in the
procession but that was all arranged by Police. You'd have to check with them directly.
Jackie
Sent: April-01-16 5:18 FM
Subject: Re: cost of Ford funeral
Just a quick follow-up: Who paid for the firefighters honour guard? And the police? Were there any others?
Thanks
Toronto
Metro Toronto) 1 Yonge Street) Toronto ON Canada I M5E 1E6
4 i
From:
To: "Westwood Rosemary (Metro)" <rosemary.westwoodPmetronews.ca
>
Rosemary,
We've compiled the costs for the City to support the lying in repose at City Hall for Councillor Ford. Here's a breakdown of
the costs:
FOI #2016-00809

The above does not include any costs for Police — you'd have to check with them directly on any costs they may have
incurred.
Jackie
Sent: March-30-16 5:19 PM
Hi Jackie,
I'm a columnist with Metro News, just hoping to find out if the city paid for the funeral at St. James as well as the lying in
repose/procession? Is there a budget estimate?
Thanks
Rosemary
Toronto
Metro To ronto' 1 Yonge Street' Toronto' ON I Canada I M5E 1E6
416.365.31331w rosiewestwood J rosemary.westwoodamorQnews.ca

To:
Hi Jackie,
Thank you.
We have now posted this information in our 311 knowledge base for our staff to see, should they receive any
inquiries about it.
Cc: Beth Waldman
Good afternoon,
In case you receive calls, here is a breakdown of the costs for the City to support the lying in repose for Councillor Ford
at City Hall:
TOTAL: $18,676
Please let me know if you need any additional information.
Jackie
Toronto, ON M5H 2N2

To:
On Apr 1, 2016, at 6:14 PM, Jackie DeSouza <[email protected]
> wrote:
Jennifer,
Sorry, I gave you some incorrect info about the Layton lying in repose. The honour and vigil guard at city
hall for Jack Layton was provided by the Toronto police ceremonial unit not the RCMP.
Jackie
Thank you
To: Pagliaro, Jennifer
Subject: RE: Cost to city
We would have incurred some overtime costs given the visitation took place into a Friday evening and
Saturday morning. We also would've covered refreshments for the honour guard (RCMP) and the family.
The costs were covered within existing operating budgets by the divisions involved. I don't have any
figures.
Did the city incur any costs when Layton lay in repose?
From;
PM
I really don't know what arrangements were made between Police and the family — you'd have to check
with Police. The only costs we covered for Police were for refreshments for the Police Honour Guard
members who stood by the casket, Those are included in the City Clerk's costs below.
From: Pagliaro, Jennifer [mailto:[email protected]]
Sent: April-01-16 4:31 PM
Should clarify - I mean police there for the procession.
From: Jackie DeSouza [email protected]
FOI #2016-00809

Jennifer,
I have received information from all divisions involved and here's a breakdown of the costs for the City
to support the lying in repose for Councillor Ford at City Hall:
City Clerk's Office - Protocol Services: $1,271 (overtime) + 51,226 (refreshments)
TOTAL: $18,676
Jackie
Thank you.
Jennifer,
There were some staffing costs incurred for unionized staff working on the Easter Monday and those
costs will be managed within existing budgets. I am not aware of any other costs but we're checking
with all divisions involved. I don't have a tally at this point.
Jackie
Hi Jackie,
I wanted to follow up on question from last week about any expense to the city related to this week's
events in the ro tunda and having city hall opened Monday.
If you're able to get back to me by the end of the day, I'd appreciate it.
JENNIFER PAGLIARO
416-869-4556
647-962-7363
[email protected]
@jpags
2

To:
E: Cost to city
Do you know - for the police that were there, if that is an expense incurred by police services or the family?
From:
To; Pagliaro, Jennifer
Jennifer,
I have received information from all divisions involved and here's a breakdown of the costs for the City to support the
lying in repose for Councillor Ford at City Hall:
TOTAL: $18,676
Jackie
Thank you.
Jennifer,
There were some staffing costs incurred for unionized staff working on the Easter Monday and those costs will be
managed within existing budgets. I am not aware of any other costs but we're checking with all divisions involved. I don't
have a tally at this point.
Jackie

Hi Jackie,
I wanted to follow up on question from last week about any expense to the city related to this week's events in the
rotunda and having city hall opened Monday.
If you're able to get back to me by the end of the day, I'd appreciate it.
JENNIFER PAGLIARO
416-869-4556
647-962-7363
@jpags
2

To:
Subject:
Attachments:
ying in Repose cost table.xlsx
Thanks, Alex. Attached is the cost b reakdown we prepared on Friday.
Jackie
Cc: Nancy Macsween; Mike St. Amant
Subject: RE: Costs for lying in repose
Yes, that's simply correct: writing a cheque to:
City of Toronto Treasurer
Address for Mailing/interoffice mail:
Metro Hall
- 5V 3C6
Once received, Mike and his team will reconcile against the various costs. W ould you be able to send him the updated
costs breakdown, Jackie?
Cc: Nancy Macsween
Rob/Alex,
Doug Ford has indicated the family will pay back any costs to the City for the visitation/lying in repose at City Hail. We
released the $18,676 figure on Friday as you're aware.
Media are asking whether the City can/will accept the money and if so, how would that work? Would the family simply
write a cheque for that amount to the City of Toronto?
Thanks,
Jackie

—•• 433
13.313.3

To: ackie DeSouza
Thanks Jackie
Toronto Sun
Telephone: 416-947-3164
Email: [email protected]
Twitter: @reporterdonpeat
To: P eat, Don
Don,
Ibelieve you had asked me for the costs for the City to support the lying in repose for Councillor Ford at City Hall. I've
received information from all the divisions involv ed and here's the breakd ow n:
City C lerk's Office - Pro tocol Services: $1,271 (overtime) + $1,226 (refreshments)
TOTAL: $18,676
Let me know if you need anything else.
Jackie
(416) 397-5277

To:
Subject: osts for lying in repose
FYI, I haven't received anything from Fire yet but here's the breakdow n of costs for all other divisions involved :
P rotocol Services, City Clerk: $1,271 (overtime) + $1,226 (refreshments for P olice Honour Guard and Ford family)
Custod ial Services: $1,700 (overtime)
TOTAL: $18,676
I will indicate that all costs will be covered from existing bud gets. I will also indicate that management and non-union staff
who worked overtime and on the Easter Monday are not entitled to paid overtime but will receive lieu time.
Planning to send this out after 3.
Jackie
1

To:
E: Costs for lying in repose, funeral, etc.
Jackie, please refer to City Clerk's Office — Protocol Services if you send out the break down
Thanks
Barb
To: Rob Rossini; Josie Scioli; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas (Facilities) Reid; Dwaine S. Nichol; Alex
Mozo; Kim McKinnon
Subject: RE: Costs for lying in repose, funeral, etc.
Fire has indicated they have no incremental costs so I will be sending out the information below shortly to the media who
requested it.
To: Jackie DeSouza; Josie Scioli; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas (Facilities) Reid; Dwaine S. Nichol;
Alex Mozo; Kim McKinnon
Thx a bunch Jackie
Sent from my BlackBerry 10 smartphone on the TELIJS network.
From:
PM
To: Rob Rossini; Josie Scioli; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas (Facilities) Reid; Dwaine S. Nichol;
Sorry, I forgot to add the $1500 for Toronto Paramedic Services in the breakdown. It's included below.
1

Good afternoon,
Thanks everyone for provid ing your incremental costs for supporting the lying in repose for C ouncillor Ford. T he only
division I have no t yet received costs for is Fire — and I hope to receive those later this afternoon.
As per the attached, the total amount for all divisions so far is $18,676.57.
I will not prov ide the table to med ia but rather ind icate that the total is approximately $18,600 and consists of mainly
overtime and extra staffing costs for Security, overtime costs for P rotocol and Facilities Management as w ell as
approximately $1200 for refreshments for the Toronto Police Service Honour Guard and the Ford family. I will indicate that
all costs will be covered from existing budgets. I will also indicate that management and non-union staff who worked
overtime and on the Easter Mond ay are not entitled to paid overtime but will receive lieu time.
If asked for a breakdown, I will provide the following:
P rotocol Services, City Clerk: $1,271 (ov ertime) + $ 1,226 (refreshments)
Toronto P aramedic Services: $1500 (honorarium for Honour Guard )
If there is anything that is incorrect or if you have any com ments or concerns, please let me know as soon as po ssible.
Thanks,
Jackie
Toronto, ON M5H 2N2

To:
ackie DeSouza; Rob Rossini; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas
(Facilities) Reid; Dwaine S. Nichol; Alex Mozo; Kim McKinnon; Josie Scioli
Subject:
Thank you
Josie Scioli
Date: 04-01-2016 4:12 PM (GMT-05:00)
To: Josie Scioli , Rob Rossini , Steve H art , Barbara Sullivan , Sunil Sharma , "Douglas (Facilities) Reid" ,
"Dwaine S. Nichol" , Alex Mozo , K im McK innon
Subject: RE: C osts for lying in repose, funeral, etc.
OK,
From: Josie Scioli
To:
Jackie DeSouza; Rob Rossini; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas (Facilities) Reid; Dwaine S. Nichol;
Josie Scioli

To: Rob Rossini <[email protected]
>, Barbara
Fire has indicated they have no incremental costs so I will be sending out the information below shortly to the media
who requested it.
From: Rob Rossini
To: Jackie DeSouza; Josie Scioli; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas (Facilities) Reid; Dwaine S. Nichol;
Thx a bunch Jackie
Sent from my BlackBerry 10 smartphone on the TELUS network.
Sent: Friday, April 1, 2016 2:28 PM
Mozo; Kim McKinnon
Sorry, 1 forgot to add the $1500 for Toronto Paramedic Services in the breakdown. It's included below.
To:
Rob Rossini; Josie Scioli; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas (Facilities) Reid; Dwaine S. Nichol; Alex
Mozo; Kim McKinnon
Good afternoon,
Thanks everyone for providing your incremental costs for supporting the lying in repose for Councillor Ford. The only
division I have not yet received costs for is Fire — and hope to receive those later this afternoon.
I will not provide the table to media but rather indicate that the total is approximately $18,600 and consists of mainly
overtime and extra staffing costs for Security, overtime costs for Protocol and Facilities Management as well as
approximately $1200 for refreshments for the Toronto Police Service Honour Guard and the Ford family. I will indicate
that all costs will be covered from existing budgets. I will also indicate that management and non-union staff who
worked overtime and on the Easter Monday are not entitled to paid overtime but will receive lieu time.
Protocol Services, City Clerk: $1,271 (overtime) + $1,226 (refreshments)
Custodial Services: $1,700 (overtime)
Security: $11,539 (increased staffing incl. contracted staff + overtime)
Toronto Paramedic Services: $1500 (honorarium for Honour Guard)
If there is anything that is incorrect or if you have any comments or concerns, please let me know as soon as possible.
Thanks,
2

(416) 397-5277

To:
Ok great thanks
To:
Subject: Re: Costs for lying in repose, funeral, etc.
Agreed, that makes sense. It's tough to make the info more broadly available without posting on the website
or issuing to the full media list which doesn't seem dignified for something like this.
Sent from my BlackBerry 10 smartphone on the TELUS network.
From:
To: Jackie DeSouza
RE: Costs for lying in repose, funeral, etc.
And actually, under FOI, I would be releasing the chart you attached. So I think maybe we do reply under FOI with the
chart and leave it at that. For me to say the information is "publicly available" and not provide any information under
FOI, I
can't really do that unless the information is accessible by the public (everyone). Make sense?
Thx
Sue
To:
Susan,
I should have copied you on this as well. I will respond only to the media who have asked me for this information: Star,
Sun, CP24, Inside Toronto, Torontoist. Does that cover those who have filed the
FOI requests?
To:
Rob Rossini; Josie Scioli; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas (Facilities) Reid; Dwaine S. Nichol; Alex
Mozo; Kim McKinnon
1

Good afternoon,
Thanks everyone for providing your incremental costs for supporting the lying in repose for Councillor Ford. The only
division I have not yet received costs for is Fire — and I hope to receive those later this afternoon.
As per the a ttached, the total amount for all divisions so far is $18 ,676.57.
I
will not provide the table to me dia but rather indicate that the total is approximately $18,600 and consists of mainly
overtime and extra staffing costs for Security, overtime costs for Protocol and Facilities Management as well as
all costs will be covered from existing budge ts. I will also indicate that managem ent and non-union staff who w orked
If asked for a breakdow n, I will provide the following:
Protocol Services, City Clerk: $1,271 (overtime) + $1,226 (refreshments)
Security: $11,539 (increased staffing incl. contracted staff + o vertime)
If there is anything that is incorrect or if you have any comm ents or concerns, please let me know as soon as possible.
Thanks,
Jackie

To:
E : Costs for lying in repose, fun eral, etc.
Sorry, forgot to add the $1 500 for Toronto Paramedic Services in the breakdown below. It's added below.
From:
To:
Susan,
I
I
will respond only to the media who have asked m e for this information: Star,
Sun, CP 24, Inside Toronto, Torontoist. Does that cover those who hav e filed the FOI requ ests?
Thanks,
Jackie
From:
To:
R ob R ossini; Josie Scioli; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas (Facilities) R eid; Dwaine S. Nichol; Alex
Mozo; Kim McKinnon
Good afternoon,
Thanks everyone for providing your incremental costs for supporting the lying in repose for C ouncillor Ford. The only
division I
have not yet received costs for is Fire — and I h ope to receive those later this afternoon.
As per the attached, the total amount for all divisions so far is $18,676.5 7.
I
will not provide the table to media bu t rather indicate that the total is approximately $18 ,600 a nd consists of mainly
overtime and extra staffing costs for Security, overtime c osts for Protocol and Facilities Manage ment as well as
approximately $1200 for refreshments for the Toronto Police Service Honour G uard and the Ford family. I will indicate that
all costs will be covered from existing budgets. I w ill also indicate that management and non-union staff who worked
overtime and on the E aster Monday are not entitled to paid overtime but will receive lieu time.
If asked for a breakdown,
I
Security: $11,53 9 (increased staffing incl. contracted staff + overtime)
Toronto Paramedic Services: $1500 (honorarium for Honour G uard)
If there is anything that is incorrect or if you have an y comm ents or concerns, please let me know as soon as p ossible.
Thanks,
Jackie

Toronto, ON M5H 2N2

To:
ob Rossini; Josie Scioli; Steve Hart; Barbara Sullivan; Sunil Sharma; Douglas (Facilities)
Reid; Dw aine S. Nichol; Alex Mozo; Kim McKinnon
Subject:
E: Costs for lying in repose, funeral, etc.
Sorry, I forgot to ad d the $1500 for Toronto P aramedic Services in the breakdow n. It 's included below.
To: Rob Rossini; Josie Scioli; Steve Hart; Barbara Sullivan; Sunil Sharma; Doug las (Facilities) Reid ; Dw aine S. Nichol; Alex
Mozo; Kim McKinnon
Good afternoon,
Thanks everyone for providing your incremental costs for supporting the lying in repose for Co uncillor Ford. The only
d ivision I have not yet received costs for is Fire — and I hope to receive those later this afternoon.
I will not provid e the table to med ia but rather indicate that the total is approximately $18,600 and consists of mainly
overtime and extra staffing costs for Security, overtime costs for P rotocol and Facilities Management as w ell as
all costs will be covered from existing bud gets. I will also indicate that management and non -union staff who w orked
overtime and on the Easter Mond ay are not entitled to paid overtime but will receive lieu time.
P rotocol Services, C ity Clerk: $1,271 (overtime) + $1,226 (refreshments)
Facilities Management: $1,44 0 (overtime)
Security: $11,539 (increased staffing incl. con tracted staff + overtime)
Toronto P aramedic Services: $1500 (honorarium for Honour Guard )
If there is anything that is incorrect or if you have any co mments or con cerns, please let me know as soon as possible.
Thanks,
Jackie
Toronto, ON M5H 2N2

To: manda Bertoia
Importance: igh
Subject: FW: news release
Importance: High
Can you please replace existing quote with this one and issue?
Thanks,
Jackie
Subject: Re: news release
R evised quote and you can issue:
"On behalf of the members of Toronto City Council, I extend our deepest condolences to Rob's wife, Renate, his
children Stephanie and Doug, and all members of his family," said Mayor John Tory. "His time in City Hall included
moments of kindness, of generosity to his council colleagues and real efforts to do what he thought was best for
Toronto. He was, above all else, a profoundly human guy whose presence in our city will be missed."
AG
Desk: 416-338-32 06
I

Subject: news release
Here's the release — please let me know if Mayor's quote is okay and well issue.
Thanks,
Jackie
2

C ity of Toronto pays tribute to Rob Ford
Rob Ford, a long-time member of Toronto City Co uncil and Toronto's Mayor from 2010 to
2014 , lost a brave battle against cancer this morning .
Councillor Ford was first elected as City Councillor for Ward 2 Etobicoke North in 2000. He
w as re-elected W ard 2 C ouncillor tw ice before running successfully for Mayor in Toronto's
2010 m unicipal election. In the 2014 election, he was once ag ain elected C ouncillor for
W ard 2 Etobicoke North.
"On behalf of the members of Toronto C ity Council, I extend o ur deepest condo lences to
Rob 's wife, Renate, his child ren Stephanie and Do ug, and all members of his family," said
Mayor John Tory.
Flags at City Hall, Metro Hall and Toronto civic centres w ill be lowered to half mast, and w ill
remain low ered until the end of the d ay of Co uncillor Ford's funeral. Books of cond olence
w ill be available at Toronto City Hall and at civic centres beginning tod ay for staff and
members of the public to express their condo lences. An o nline book of cond olence is also
available at: htto://citvoftorontocondolences.ca.
Toronto is C anada's largest city, the fourth largest in North America, and home to a d iverse
population o f about 2 .8 million people. It is a g lobal centre for business, finance, arts and
culture and is consistently ranked one of the world's most livable cities. For information on
non-emergency C ity services and programs, Toronto residents, businesses and v isitors can
visit http://ww w .toronto.ca
, call 311, 24 hours a day, 7 d ays a week, or follow us
@TorontoComms.
- 30 -
Med ia contact: Jackie DeSouza, Strategic Co mmunications, 416-397-527 7,
idesourtoronto.ca
toronto.ca
allDuo

To: manda Bertoia
Importance: igh
Subject: Tweet heading for news release re Rob Ford
Importance: High
Hi Andrea,
As per Jackie's instruction:
The #CityofT0 offers its deepest condolences to the family of Councillor @TorontoRobFord: (link to
release)
1

To:
[email protected]
Subject:
ews Release - City of Toronto pays tribute to Rob Ford
C ity of Toronto Media Relations has issued the following:
News Release
C ity of Toronto pays tribute to Rob Ford
Rob Ford, a long-time member of Toronto C ity Council and Toronto's Mayor from 2010 to 2014, lost a
brave battle against cancer this morning.
Co uncil lor Ford was first elected as City C ouncil lor for Ward 2 Etobicoke North in 2000. He w as re-
elected W ard 2 C ouncillor tw ice before running successfully for Mayor in Toronto's 2 010 municipal
election. In the 2014 election, he was o nce again elected C ouncillor for Ward 2 Etob icoke North.
"On behalf of the members of Toronto C ity Council, I extend o ur deepest condo lences to Rob's w ife,
Renata, his children Stephanie and D oug, and all members of his family," said Mayor John To ry. "His
time in City Hall includ ed moments of kind ness, of generosity to his council colleagues and real
efforts to d o w hat he thought w as best for Toronto. He w as, above all else, a profound ly human guy
w hose presence in our city will be missed."
Flags at City Hall, Metro Hall and To ronto civic centres will be low ered to half mast, and w ill remain
low ered until the end of the day of C ouncillor Ford 's funeral. Books of cond olence will be available at
.
This news release is also available on the City of Toronto website at http://ow.ly/Z0hXW.
Toronto is Canad a's largest city, the fourth largest in North America, and home to a d iverse
population of about 2.8 million people. It is a global centre for business, finance, arts and culture and
is consistently ranked one of the wo rld's most livable cities. For information on non-emergency City
services and programs, Toronto residents, businesses and visitors can v isit http://ww w.toronto.ca
, call
311, 24 hours a day, 7 days a w eek, or fol low us @ TorontoComms.
- 30 -
Med ia contact: Jackie DeSouza, Strategic Co mmunications, 416-397-52 77, jdesouz@ toronto.ca
Follow us on twitter @TorontoCo mms
I

You are receiving this e-mail announcement because you have subscribed to Toro nto New s
Releases e-mail updates. D o no t reply to this e-mail. If you believe that you have received this
announcement in error, visit ww w .toronto.ca/e-updates
to be removed from the subscription list.
a

To: 11 Shift Supervisor; 311contentmanagement
Cc: sther Simon; Chris B Fernandes
E: News Release - City of Toronto pays tribute to Rob Ford
The condolences online link will be active in approximately 30 minutes. We'll tweet from the @TorontoComm account
when it's live.
7-4149
Cc: Esther
Simon; Chris B Fernandes
Subject: FW: News Release - City of Toronto pays tribute to Rob Ford
F Y I
7-4149
To: Media Relations
Subject: News Release - City of Toronto pays tribute to Rob Ford
News Release
City of Toronto pays tribute to Rob Ford
Rob Ford, a long-time member of Toronto City Council and Toronto's Mayor from 2010 to 2014, lost a
brave battle against cancer this morning.
Councillor Ford was first elected as City Councillor for Ward 2 Etobicoke North in 2000. He was re-
1

elected W ard 2 C ouncillor twice before running successfully for Mayor in Toro nto's 2010 municipal
election. In the 2014 election, he was once again elected Councillor for Ward 2 Etobicoke North.
"On b ehalf of the members of Toronto C ity C ouncil, I extend o ur deepest cond olences to Rob's w ife,
Renata, his child ren Stephanie and Do ug, and all members of his family," said Mayor Jo hn Tory. "His
time in City Hall included moments of kind ness, of generosity to his council colleagues and real
efforts to d o w hat he thought w as best for Toron to. He was, above all else, a profound ly human guy
who se presence in our city will be missed."
Flags at Cit

ford funeral costs foi response

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