ford county, kansas agenda - amazon s3 · 14-07-2014 · 2014-2015 school year. 36. substitute...

USD 443 Board of Education Ford County, Kansas

AGENDAAGENDAAGENDA July 14, 2014

Dodge City High School - Summer P.E.

• Increased Student Achievement

• Comprehensive Educational Program

• Supplemental Programs & Services

• Safe and Orderly School Climate

• Alternative Education Programs & Services

• Facilities Planning & Development

• Staff Recruitment & Retention

• Professional Growth Opportunities

• Compensation & Benefits

• Parent Involvement

• Effective Communication

• Business & Community Partnerships

• Fiscal Responsibility & Accountability

• Resource Allocation & Management

• Advocacy for Public Education

COMMUNITY INVOLVEMENT

ACCOUNTABILITY

STAFF DEVELOPMENT

LEARNING ENVIRONMENT

ACADEMIC EXCELLENCE

World Class Education

Adopted by the USD 443 Board of Education – July 2008

Dodge City Public Schools - Unified School District 443

1. CALL TO ORDER2. PLEDGE OF ALLEGIANCE3. ROLL CALL

(AI) 4. ELECTION OF OFFICERSA. PresidentB. Vice President

(AI) 5. ADOPTION OF AGENDA(AI) 6.

7.

8.(IO) 9.

(AI) 10. CONSENT AGENDAA. B.C.D.E.F.G.H.I.J.K.L.M.N.O.

11. NEW BUSINESS(AI) A. Appointments and Organizational Procedures

Approval of 2014-2015 District Safety Plan Handbook (p. 45, pp. 174-286)

SPECIAL PRESENTATION:Kathy Ramsour - National Distinguished Principals Nominee for District 6 of the Kansas Association of Elementary School Principals (KAESP)

STUCO REPORTS: Begin September 8, 2014

Approval of Purchase of Districtwide Classroom Furniture (pp. 46-48)

Approval of 2014-2015 Parents As Teachers Grant Award (pp. 52-54)Approval of Purchase of iPad Cases (pp. 49-51)

Approval of Replacement Security Cameras for Dodge City Middle School-Capital Outlay Project (pp. 63-64 )

Approval of Middle and High School Instructional Material for Mathematics (pp. 43-44)

Approval of 2014-2015 Head Start 3-5 Grant Award (pp. 55-58)

Approval of 2014-2015 Kansas Early Head Start Grant Award (pp. 61-62) Approval of 2014-2015 Kansas Preschool Program Grant Award (pp. 59-60)

Approval of Middle School Intervention Materials - English 3D (added to agenda on 7/14/2014)

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443Ford County, Dodge City, Kansas

BOARD OF EDUCATIONAGENDA

1000 North Second Avenue

July 14, 2014

1. Appointment of Board Clerk - The Executive Director of Business & Operations has been serving as Clerk of the Board, and is recommended to continue serving in this capacity.

The Regular Meeting of the

RECOGNITION OF VISITORS: Persons may present ideas or concerns regarding USD 443 schools. Noaction will be taken by the Board at this meeting. Personalities and behavior of employees are not to bepresented during this period but are to be reported to the employee's immediate supervisor. Thepresident shall determine the amount of time to be spent for citizen participation.

7:00 PM

Austen Board of Education Auditorium

2. Appointment of Deputy Board Clerk - It is recommended that the Secretary to Executive Director

Approval of Site Council Annual Reports for 2013-2014 (pp. 15-38)Approval of Elementary Science and Social Studies Instructional Materials (pp. 39-41) Approval of High School Instructional Materials for Writing (p. 42)

APPROVAL OF BILLS: Brian Winter is reviewing the bills this month. (pp. 287-300)

Approval of Personnel, including the Supplemental Personnel Report (p. 6-9)Approval of June 9, 2014 Board Minutes (pp. 10-14)

AI - Action Item DI - Discussion Item IO - Information Only

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9. Appointment of the Hearing Officer for Student Suspension and Expulsion - It is recommended that the Superintendent or designee continue to serve in this capacity.

11. Appoint Freedom of Information Officer - It is recommended that the Supervisor of Public Information continue to serve in this capacity.

22. Designate Officer to Pay Claims - It is recommended that the Executive Director of Business &

20. Designate Multicultural Coordinator and Civil Rights Contact Person - It is recommended that the Director of ESL/Migrant Education programs continue to serve in this capacity.

13. Designate District's Workers Compensation Insurance Provider - It is recommended that EMC continue to serve in this capacity.

17. Designate Compliance Officer for Federal Anti-Discrimination Laws including Title VI, VII, and IX - It is recommended that the Executive Director of Human Resources continue to serve in this capacity. (pp. 67-71)18. Designate Children's Internet Protection Act Compliance Officer - It is recommended that the Executive Director of Management Information Systems continue to serve in this capacity.19. Designate E-Rate Coordinator - It is recommended that the Executive Director of Management Information Systems continue to serve in this capacity.

7. Appointment of Food Service Representative - The Supervisor of School Nutrition has been serving as Food Service Representative, and is recommended to continue serving in this capacity.

16. Designate Compliance Officers for Federal Section 504/ADA - It is recommended that Executive Director of Business & Operations continue to serve in this capacity for facilities, the Executive Director of Human Resources for personnel, and the Assistant Superintendents for Elementary and Secondary Education for students and instruction. (pp. 65-66)

8. Appointment of School Attendance Officer - It is recommended that the Superintendent or designee continue to serve in this capacity. It is also recommended that each building principal shall serve as the attendance officer for the building in which he/she serves, pursuant to K.S.A. 72-1113 et seq.

21. Designate Coordinator for Duties Relating to Homeless Children - It is recommended that the Supervisor of State and Federal programs continue to serve in this capacity.

10. Appointment of Authorized Agent to Receive Gate Receipts - It is recommended that the DCHS, CMS and DCMS Activities and Athletic Directors continue to serve in this capacity, pursuant to K.S.A. 72-8208a.

12. Appoint District's Workers Compensation Designated Representative - It is recommended that Dodge City Medical Center continue in this capacity.

14. Designate District's Unemployment Insurance Third Party Administrator - It is recommended that Unemployment Insurance Services continue in this capacity.15. Designate District Representative for Kansas Public Employees Retirement System - The school district's Benefits Specialist has been serving in this capacity, and is recommended to continue to serve in this capacity. The Executive Director of Human Resources is recommended to continue to serve as an alternate representative for KPERS.

3. Appointment of Board Treasurer - The District Comptroller has been serving as Treasurer of the Board, and is recommended to continue in this capacity.

of Business & Operations continue to serve in this capacity.. This person would serve in the absence of the Board Clerk and would provide continuity to district services.

5. Appointment of School Attorney - The firm of Williams, Malone & Ralph, PA (Brad Ralph) has been serving as the Board of Education's legal counsel, and is recommended to continue in this capacity.

4. Appointment of Deputy Board Treasurer - It is recommended that the Business Office Fiscal Assistant continue to serve in this capacity. This person would serve in the absence of the Board Treasurer and would provide continuity to district services.

6. Appointment of Officer for Free and Reduced Meal Application Appeals - It is recommended that the Executive Director of Business and Operations continue to serve in this capacity.

2

Full YearSecond

Semester Only$30.00 $15.00 $40.00 $20.00 $55.00 $30.00

Breakfast Lunch $1.45 $1.95$1.50 $2.05

b. $125 per day for 11-60 continuous days in the same positionc. Daily rate, based on the Special Salaries Base Salary ($192.00, for 2013-2014), for over 60 continuous days in the same position.

28. Designate District Bond Compliance Officer - It is recommended that the Executive Director of Business & Operations continue to serve in this capacity.

Elementary Grades K-5MS Grades 6, 7 and 8HS Grades 9 through 12

31. Instructional Materials Fees - It is recommended that the following fees be assessed to students and their families for the use of district-adopted textbooks and other instructional materials, including hardware and software. (Board of Education Policy JS) (p. 74)

Operations continue to serve in this capacity, with the authority to pay claims in advance of presentation to and approval by the Board of Education, pursuant to K.S.A. 12-105b(e).

24. Designate Official Newspaper - It is recommended that the Dodge City Daily Globe continue to serve in this capacity.

27. Designate District Financial Advisor - It is recommended that Ranson Financial Consultants, LLC continue to serve in this capacity.

33. Credits Required for Graduation - The graduation requirements for Dodge City High School meet or exceed those required by the Kansas Department of Education. (Board of Education Policy IHF) (p. 75)

29. Designate District Benefit Health Consultant - It is recommended that Benefit Health Advisor Group continue to serve in this capacity.

34. Immunization Policy - The district's immunization policy has been reviewed and complies with K.S.A. 72-5208 et. seq. (Board of Education Policy JGCB) (p. 76)

Grades K-5

35. District Organizational Chart - It is recommended that the organizational charts of Dodge City Public Schools/USD 443 be approved. (pp. 77-84)

37. Establish 2014-2015 District Meal Prices - It is recommended that meal rates be established for 2014-2015 school year.

36. Substitute Teacher Rate - It is recommended that the following rates be established for substitute teachers.

a. $100 per day for 10 or fewer continuous days

Grades PreK

23. Designate Depository for District Funds - It is recommended that Sunflower Bank continue as depository for district funds. It is further recommended that the Clerk of the Board review bank signatures on file, pursuant to K.S.A. 9-1401.

Group

25. Designate District Architect - It is recommended that GLMV Architecture continue to serve in this capacity.

2014-2015 School Year

32. Other Student Fees - There are no general fees charged to students enrolling in the Dodge City Public Schools. Examples of other fees may include an optional charge for a student yearbook and/or the replacement costs for consumable materials used in class projects at Dodge City High School. (Board of Education Policy JS) (p. 74)

26. Designate District Bond Counsel - It is recommended that Gilmore and Bell, P.C. continue to serve in this capacity.

30. Adoption of 2014-2015 Calendar - It is recommended that the Board of Education adopt the 1,116 hour calendar, in lieu of the daily attendance requirement, pursuant to K.S.A. 72-1106. (p. 72-73)

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$1.60 $2.25$1.80 $2.55$2.20 $3.50$0.30 $0.40$0.55 $0.55

(AI) B. Board of Education Committee Assignments (as designated)1. Park and Recreation Advisory Board (2 and 1 alternate) - _________ & _________ Alternate - ___________________2. Bright Beginnings/Head Start Policy Council (1) - ______________3. Special Education (1 and 1 alternate) - ______________ Alternate _____________4. Legislative (1) - ____________________5. Capital Outlay (2) - __________________ & __________________6. Calendar Committee - ____________________

(AI) C. Monthly Review of Bills (2 months each) 1. August/February 2. September/March 3. October/April 4. November/May 5. December/June 6. January/July

D. Curriculum and Instruction(IO)(AI)(AI)

Grades 9-12

Extra Milk

42. Resolution for Destruction of Records - It is recommended that the Board of Education to approve Resolution No. 20140714D, regarding the destruction of records, as presented. (p. 90 )43. Resolution for Home Rule - It is recommended that the Board of Education to approve Resolution No. 20140714E, regarding home rule, as presented. (p. 91)

Adult Meals

45. Resolution to Establish Activity Funds - It is recommended that the Board of Education to approve Resolution No. 20140714G, regarding activity funds, as presented. (pp. 94-95)

44. Resolution to Establish Petty Cash Fund for The Learning Center - It is recommended that the Board of Education to approve Resolution No. 20140714F, regarding petty cash funds, as presented. (pp. 92-93)

40. Resolution for Rescinding Policy Statements - It is recommended that the Board of Education approve Resolution No. 20140714B to rescind all policy actions established during the previous year, and adopt all current written policies. (p. 88)

Grades 6-8

2. Board of Education Electronic Communications - Ray Wipf (pp. 97-99)1. New Teacher Institute - Judy Beedles-Miller and Mischel Miller (p. 96)

3. Approval of Music Instrument Purchase - year 2 of the three-year plan (pp. 100-104)

41. Resolution to Waive Accounting Principles - It is recommended that the Board of Education approve Resolution No. 20140714C to waive the annual requirement of generally accepted accounting principles and fixed asset accounting for 2014-2015 school year. (p. 89)

39. Resolution to Establish Board of Education Meeting Dates - It is recommended that the Board of Education approve Resolution No. 20140714A, regarding the establishment of Board of Education meeting dates, as presented, pursuant to K.S.A. 72-8205. (pp. 86-87)

38. Establish Mileage Rate for Reimbursement - It is recommended to adopt the State of Kansas reimbursement rate for mileage (currently $0.56 per mile) for the 2014–2015 school year, pursuant to K.S.A. 75-3203. (Board of Education Policy GAN) (p. 85)

Reduced Price

4

E. Public Information Office(IO)

(IO)

F Human Resources - Susan Scherling(AI)

(IO)

G. Business Services - Bill Hammond(AI)(AI)(AI)(AI)(AI)(IO)

H. Superintendent - Alan Cunningham(IO/DI)

12. ANNOUNCEMENTSDates: August 7, 2014 - Enrollment Day - All Schools - 7:00 AM - 7:00 PM

August 11, 2014 - Board of Education Meeting - Austen Board Rm - 7:00 PM August 13, 2014 - New Teacher Orientation & Introductions - The Learning Center - 8:00 AMAugust 18, 2014 - All Staff Breakfast 7:00-8:00 AM & Welcome - DCHS Auditorium - 8:15 AMAugust 20, 2014 - First Day of School

13. ITEMS FOR FUTURE BOARD MEETINGS AND/OR ADDITIONAL INFORMATION

14.

15. ADJOURN

6. Approval of Unencumbered Cash Balances Report (pp. 128-129)

1. Approval of Budget and Revenue Assumptions, including Published Budget (p. 111-114)

1. 2014-2015 All-District Calendar (p. 105)2. 2014-2015 Back-to-School Convocation - Monday, August 18, 8:00 AM to 10:00 AM at DCHS (p. 106)

Executive Session as Authorized by Kansas Law 75-4319 for discussion of negotiations in order to protectthe public interest by negotiating a fair and equitable contract.

1. Approval of USD 443 Health Benefit Premium Recommendations for 2014-2015 Plan Year -

1. KASB 2014-2015 Board of Education Policy Revisions - First Reading (pp. 130-173)

Bonnie Austin, Health Benefit Committee Chair (pp. 107-109)

2. Approval of Purchase of Lot for DCHS Building Trades Program (pp. 115-121)3. Approval of Purchase and Installation of Security Cameras (pp. 122-123) 4. Approval of Transfer to Contingency Reserve for iPad Replacement (pp. 124-126)

2. 2014-2015 Staffing Update (p. 110)

5. Approval of Transfer to Contingency Reserve for Miller Project (pp. 127)

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A. Approval of Personnel Personnel Report 07/09/2014

SeparationsStatus Last Name First Name Location Title Assignment End Date

Classified Jinkins Khampane Alternative Education Food Service - Manager 6/2/2014Classified Kellogg Ruby Central Elementary Cook 5/21/2014Certified Engelking Christen Dodge City Middle School 7th Grade Science Teacher 6/12/2014Certified Justin Hejny Dodge City Middle School 8th Grade Physical Education Teacher 6/16/2014Certified Cara Penner Dodge City Middle School 6th ELA Teacher 6/27/2014

Status Last Name First Name Location Title Assignment Start DateCertified Deal Lisa DCHS English Teacher 8/18/2014Certified Scheck Jason DCHS Science Teacher/A&P and Health Science 8/18/2014Certified Carter Alisha Sunnyside Elementary First Grade Teacher 8/13/2014Certified Hankins Misty Sunnyside Elementary Third Grade Teacher 8/13/2014Certified Ralston Jessica DCMS Music Teacher 8/18/2014Certified Ralston Joshua Beeson Elementary Music Teacher 8/18/2014Certified Slattery Chelsea Beeson Elementary Second Grade Teacher 8/18/2014Certified Lesser Ashley Beeson Elementary Kindergarten Teacher 8/18/2014Certified McLemore Jessica Sunnyside Elementary Kindergarten Teacher 8/13/2014

Certified Morales Crystal DCHSScience Teacher/Chemistry & Physical/Earth 8/18/2014

Certified Williamson Carrie Linn Elementary Fourth Grade Teacher 8/13/2014Certified Shillington Jared DCMS 8th Physical Education Teacher 8/13/2014Certified Rees Kinsey Ross Elementary Kindergarten Teacher 7/1/2014Certified Kemmerer Chris

/ Gardens Physical Education 8/13/2014

Classified Scheck Mindy Sunnyside Elementary Head Secretary 7/1/2014

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Certified Abel Sarah 3rd Grade Teacher 4th Grade Teacher Northwest 8/11/2014Classified Ontiberos Alyssa Manager Trainee Manager Alt Ed. 7/1/2014Classified Edward Chamberlain Substitute Teacher Long Term Sub - Math DCHS 8/19/2014Classified Aguilar Perla Paraprofessional Parent Liaison Ross Elementary 7/29/2014Classified Cuevas-Mazon Roxana Paraprofessional Paraprofessional Northwest 7/30/2014

Appointments

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Classified Ostrom Kelly Substitute Teacher Long Term Sub - 8th Grade Math DCMS 8/18/2014Classified Schuette Erin Substitute Teacher Long Term Sub - Science DCHS 8/18/2014Classified Camacho Mandy Substitute Teacher Long Term Sub - 6th Math DCMS 8/18/2014

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

None

Extra DutyStatus Last Name First Name Location Assignment Start End

Certified Brinkley Dan DCMS Summer Band 6/2/2014 6/20/2014Certified Williams Barbara DCHS Summer Curriculum World Languages 6/6/2014 6/13/2014Certified Ramos Pam CMS Social Studies Summer Curriculum 6/9/2014 6/20/2014Certified Finkbeiner Holly CMS Math Summer Curriculum 6/9/2014 6/13/2014Certified DeBoard Sarah CMS Math Summer Curriculum 6/9/2014 6/13/2014Certified Podrebarac Lidia CMS Summer Math Curriculum 6/9/2014 6/13/2014Certified Mercado Pat CMS Math Summer Curriculum 6/9/2014 6/13/2014Certified Temblador Diana CMS Math Curriculum 6/9/2014 6/13/2014Certified Heiland Jennifer CMS Summer Math Curriculum 6/9/2014 6/13/2014Certified Huck Kara The Learning Center Ipad Training - USD 443 Teachers 7/1/2014 7/1/2014Certified Adams Robyn The Learning Center Curriculum Work 7/1/2014 7/31/2014Certified Temblador Diana CMS Curriculum Work 5/23/2014 7/31/2014Certified Howard Sheila CMS Social Studies Curriculum 6/9/2014 6/20/2014Certified Schminke Diane Beeson Elemenatary Science and Social Studies Curriculum 6/16/2014 6/17/2014Certified Hutchcraft Sherry Ross Elementary Science and Social Studies Curriculum 6/16/2014 6/17/2014Certified Soto Darline Linn Elementary Summer School Teacher 7/30/2014 8/12/2014Certified Terrian Carla Linn Elementary Summer School Teacher 7/30/2014 8/12/2014Certified Schneweis Amy Linn Elementary Jump Start Teacher 7/30/2014 8/12/2014Certified Martinez Ruben Linn Elementary Jump Start Teacher 7/30/2014 8/12/2014Certified Loewen Alia CMS Sub Teacher - Summer School 6/23/2014 6/26/2014Certified Rumbaugh Lisa The Learning Center Math Curriculum Work 5/23/2014 6/30/2014Certified Coffey Amanda Linn Elementary Summer School Teacher 7/30/2014 8/12/2014Certified Tasaka Melissa Linn Elementary Summer School Teacher 7/30/2014 8/12/2014Certified Siek Lindsay Ross Elementary Summer S school Teacher 7/29/2014 8/14/2014Certified Burkhart Mindy Ross Elementary Summer School Teacher 7/29/2014 8/14/2014

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Certified Spencer Tricia Northwest Elementary Science & Social Studies Curriculum 6/16/2014 6/17/2014Certified Culver Jane Sunnyside Elementary Science & Social Studies Curriculum 6/16/2014 6/17/2014Certified Armstrong Kimberly Linn Elementary Science & Social Studies Curriculum 6/16/2014 6/17/2014Certified Rees Kinsey Ross Elementary Jump start Teacher 7/30/2014 8/13/2014Certified Del Real Maria Ross Elementary Summer School Teacher 7/29/2014 8/13/2014Certified Jones Jayne The Learning Center Ipad Training - Teachers 7/1/2014 7/1/2014Certified Miller Jennifer Linn Elementary Science & Social Studies Curriculum 6/16/2014 6/17/2014Certified Ambler Carrie Miller Elementary Science & Social Studies Curriculum 6/16/2014 6/17/2014Certified Stoda Paul DCHS Summer School -Substitute 6/12/2014 6/27/2014Certified Monterroza Daxali Northwest Elementary Science & Social Studies Curriculum 6/16/2014 6/17/2014Certified Bakke Crystal DCMS Math Summer Curriculum 6/9/2014 6/13/2014Certified Nystrom Deborah DCMS Math Lesson Writing 4/1/2014 6/30/2014Certified Bailey Irene CMS Summer Curriculum Work 5/27/2014 5/30/2014Certified Siek Lindsay Ross Elementary Summer School Teacher 7/29/2014 8/14/2014Certified Hampton Nancy Ross Elementary Summer School Teacher 7/30/2014 8/13/2014Certified Duncan-Welty Sarah Ross Elementary Summer School Teacher 7/30/2014 8/3/2014Certified Fravel-Towry Misti Ross Elementary Summer School Teacher 7/30/2014 8/13/2014Certified Weil Rochele Ross Elementary Summer School Teacher 7/30/2014 8/13/2014Certified Ramirez Maria DCHS Summer Curriculum World Languages 6/6/2014 6/13/2014Certified Self Elizabeth DCMS Math Summer Curriculum 6/9/2014 6/13/2014Certified Lapka Deborah DCMS Math Summer Curriculum 6/9/2014 6/13/2014Classified Boren Candence Ross Elementary Summer School Paraprofessional 7/30/2014 8/12/2014Classified Hornung Johna Ross Elementary Summer School Paraprofessional 7/30/2014 8/12/2014Classified Martinez Tisha Ross Elementary Summer School Paraprofessional 7/30/2014 8/12/2014Classified Medrano Esthela DCMS Summer Feeding 6/2/2014 7/25/2014Classified Garcia Maria DCMS Summer Feeding 6/2/2014 7/25/2014Classified Cruz Mary Linn Elementary Summer Feeding 6/2/2014 8/15/2014Classified Still Mona Central Summer Feeding 6/2/2014 8/15/2014Classified Salem Julie DCMS Summer Feeding 6/3/2014 7/25/2014Classified Taylor Kathy Ross Elementary Summer School Paraprofessional 7/30/2014 8/12/2014Classified Ailon Blanca CMS Summer Feeding 6/2/2014 8/8/2014Classified Pena-Chavez Maria CMS Summer Feeding 6/2/2014 8/8/2014Classified Garcia Gabriela Ross Elementary Summer School Paraprofessional 7/30/2014 8/12/2014Classified Ruiz Cindy Ross Elementary Jump Start Paraprofessional 7/30/2014 8/12/2014

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Classified Padilla Kaci Ross Elementary Jump Start Paraprofessional 7/30/2014 8/12/2014Classified Chairez De Gomez Yolanda DCHS Summer Feeding 6/2/2014 6/27/2014Classified Sanchez Laura CMS Summer Feeding 6/2/2014 8/8/2014Classified Tinoco Saydee CMS Summer Feeding 6/2/2014 8/8/2014Classified Koehn Delores Sunnyside Summer Feeding 6/2/2014 8/15/2014Classified Garcia Oralia Sunnyside Summer Feeding 6/2/2014 8/15/2014Classified Angelica herrera CMS Summer Feeding 6/2/2014 8/8/2014Classified Smith Rachel DCHS Summer Feeding 6/2/2014 6/27/2014Classified Schultz Kathy Sunnyside Summer Feeding 6/2/2014 8/15/2014Classified Huizar Juana Linn Elementary Jump Start Kinder Paraprofessional 7/30/2014 8/11/2014Classified Good Karin DHYS Summer School Sub Only 6/2/2014 6/27/2014Classified Martinez Johna Transportation Summer School Bus Driver 6/2/2014 8/12/2014Classified Rocha Eliu Transportation Summer Substitute Driver 6/2/2014 8/12/2014Classified Quinonez Nohemi Linn Elementary Summer School Paraprofessional 7/30/2014 8/11/2014Classified Garcia Claudia Linn Elementary Jump Start Kinder Paraprofessional 7/30/2014 8/11/2014Classified Robles Maria Linn Elementary Summer School Paraprofessional 7/30/2014 8/11/2014Classified Dominguez Jessica Transportation Summer School Bus Driver 6/2/2014 8/12/2014Classified Conde Stephanie Linn Elementary Summer School Paraprofessional 7/30/2014 8/11/2014Classified Ontiberos Alyssa Alt Ed Summer Feeding 6/2/2014 8/12/2014Classified Rojas Aley DCHS Summer Curriculum Work 6/3/2014 6/12/2014Classified Hedgecoth Roger DCMS Summer Feeding Program 5/27/2014 7/25/2014Classified Olivarez Rachel DCMS Summer Feeding 5/27/2014 7/25/2014Classified Garcia Maria DCMS Summer Feeding 5/27/2014 7/25/2014

Status Last Name First Name Location Assignment Employment Retirement None

Retirements

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Minutes Board of Education June 9, 2014 – 7:00 PM Unified School District 443 Austen Board of Education Auditorium Dodge City Public Schools 1000 North Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda

Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion

2. Pledge of Allegiance President Lisa Killion

3. Roll Call President Lisa Killion

Members present: Lisa Killion, Barbara Lundin, Traci Rankin, Ryan Ausmus,and Jeff Hiers Members absent: Tammie West and Brian Winter

4. Adoption of the Agenda Moved – Jeff Hiers Seconded – Traci Rankin

Adopt the agenda, with the Supplemental Personnel Report, as presented.

Motion Passed 5-0

5. Budget Hearing to Amend the 2013-2014 Budget

There were no comments or questions from the audience regarding the Amended 2013-2014 Budget. The Budget Hearing closed at 7:04 PM.

Brian Winter joined the meeting at 7:05 PM 6. Approval of Bills Moved – Barbara Lundin

Seconded – Ryan Ausmus The bills were reviewed by Barbara Lundin. The Board of Education approved the bills, as presented.

Motion Passed 6-0

7. Special Presentations President Lisa Killion The following staff were recognized: • Kirstin Bangerter, DCHS English instructor,

has been named VFW Teacher of The Year • Diana Loera, Transportation Supervisor,

and her staff were recognized for receiving a perfect score on their Transportation

Department Safety Review.

None

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8. Recognition of Visitors President Lisa Killion No public comments were made.

None

9. Consent Agenda A. Approval of Personnel B. Approval of Minutes for May 12,

2014 Board meeting C. Approval of Minutes for May 29,

2014 Special Board meeting D. Approval of Minutes for May 29,

2014 Second Special Board meeting E. Approval of 2014-2015 Elementary

Student Handbook Revisions F. Approval of Reimbursement for

Board of Education Members’ Internet Access

G. Approval of Donation for Playground Equipment for Ross Elementary

H. Approval of Purchase of Scholastic Math (SMI) and Reading (SRI) Inventory Licenses and Training

Moved – Brian Winter Seconded – Barbara Lundin

The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report.

Motion Passed 6-0

10. New Business A. Curriculum and Instruction 1. Career and Technical Education

Program Cherry Deges, DCHS Assistant Principal

The Board of Education received the report on the Career and Technical Education programs at Dodge City High School

None – Information Item Only

2. Approval of School Fundraising Requests for 2014-2015

Assistant Superintendent for Secondary Education, Mischel Miller Moved – Brian Winter Seconded – Ryan Ausmus

The Board of Education approved the fundraising requests for the 2014-2015 school year, as submitted.

Motion Passed 6-0

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3. Approval of Overnight Student

Trip Requests for 2014-2015 Assistant Superintendent for Secondary Education, Mischel Miller Moved - Ryan Ausmus Seconded - Traci Rankin

The Board of Education approved the overnight trip request for the 2014-2015 school year, as submitted.

Motion Passed 6-0

4. Approval of 2014-2015 District Operational Handbooks

Superintendent of Schools, Alan Cunningham Moved - Jeff Hiers Seconded - Barbara Lundin

The Board of Education approved the 2014-2015 school district operational handbooks, as presented.

Motion Passed 6-0

B. Public Information Yvonda Acker, Public Information Officer 1. Dodge City Days Lapel Pins for

Staff The Board of Education received information

regarding the distribution of Dodge City Days Lapel pins to the staff of USD 443. The Public Information office ordered 1500 lapel pins this year.


C. Human Resources Executive Director of Human Resources, Susan Scherling 1. 2014-2015 Staffing Update The Board of Education received information

regarding the teaching changes and current vacancies for the 2014-2015 school year.


D. Business and Operations Executive Director of Business and Operations, William Hammond 1. Approval of the Amended 2013-

2014 Budget Moved – Ryan Ausmus Seconded – Traci Rankin

The Board of Education adopted the published amended budget for FY 2013-2014, and authorized the Clerk of the Board to file the same with the County Clerk and Kansas State Department of Education.

Motion Passed 6-0

2. Update on Capital Outlay and Other Summer Projects

The Board of Education received the report regarding all of the summer Capital Outlay and related projects.


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3. Additional Options for Bright Beginnings Renovations

Moved – Ryan Ausmus Seconded – Jeff Hiers

The Board of Education approved additional Bright Beginnings renovations to be completed by Hutton Construction Corp., including Alternative 1 - Teacher’s Workroom and Alternative 2 - Physical Education Room Expansion, for a total cost of $177,450. The Board authorized the Clerk of the Board to issue a purchase order and sign contracts, subject to review by Board Counsel.

Motion Passed 6-0

E. Superintendent’s Office Superintendent of Schools, Alan Cunningham 1. Approval of Classified and Exempt

Employeee Salary and Benefit Budgets for 2014-2015

Moved – Jeff Hiers Seconded – Barbara Lundin

The Board of Education approved budget increases of three percent (3%) for the Classified and Exempt employee salaries and benefits for the 2014-2015 school year.

Motion Passed 6-0

2. Approval of Instructional Material Fees for 2014-2015

Moved – Ryan Ausmus Seconded – Brian Winter Moved – Jeff Hiers Seconded – Traci Rankin

The following instructional materials fees were recommended for the 2014-2015 school year: • Grades K-5 - $30.00 per year, prorated for a semester • Grades 6-8 - $40.00 per year, prorated for a semester • Grades 9-12 - $55.00 per year, prorated for a semester A second motion was made to approve the recommended instructional materials fees for a period of two school years.

Motion Failed 2-4 Motion Passed 4-2

3. Authorize the Clerk of the Board to Pay FY 2014 Bills

Moved – Ryan Ausmus Seconded – Brian Winter

The Board of Education approved the cancellation of the second June meeting originally scheduled for June 23, 2014, and authorized the Clerk of the Board and Board Treasurer to pay usual and customary bills received for FY 2014 following the final Board of Education meeting in June and prior to the first Board meeting of the new fiscal year on July 14, 2014.

Motion Passed 6-0

F. Board of Education Member District Responsibilities

1. Park and Recreation Advisory Board – Barbara Lundin and Brian Winter (Alternates: Jay Gifford and Tamie Preston)

2. Bright Beginnings /Head Start Policy Council – Ryan Ausmus 3. Special Education – Tammie West (Alternate: Jeff Hiers)


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4. Legislative – Jeff Hiers 5. Capital Outlay – Brian Winter and Traci Rankin 6. Calendar Committee – Traci Rankin 7. Review district bills prior to July 14 Board Meeting: Brian Winter

10.

Announcements President Lisa Killion

• June 2-27, 2014 - Secondary Summer School • June 23, 2014 – Board of Education Meeting has

been cancelled • July 14, 2014 – Board of Eduation Meeting


11.

Items for Future Board Meetings None

12.

Executive Session

Moved – Brian Winter Seconded – Barbara Lundin

Following a break, the Board moved into Executive Session at 8:14 PM for 10 minutes for discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed. The executive session included only the Board of Education members.

Motion Passed 6-0

Reconvene Open Session The Board returned to open session at 8:22 PM.

Approval of the Superintendent’s Salary and Benefits Budgets for 2014-2015

Moved – Brian Winter Seconded – Jeff Hiers

The Board approved a total increase of three percent (3%) in the budgets for the Superintendent’s salary and benefits for the 2014-2015 school year.

Motion Passed 6-0

13.

Adjourn Meeting Moved – Traci Rankin Seconded – Barbara Lundin

Adjourned the Board meeting at 8:30 PM. Motion Passed 6-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, July 14, 2014. ___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

1414

Board of Education Dodge City Public Schools

Date: July 14, 2014 Subject: Site Council Reports for 2013-2014

Initiated By: Alan R. Cunningham Attachments: Site Council Reports for 2013-2014

Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: In 1992, the Kansas Legislature enacted comprehensive legislation (K.S.A. 72-6439) that instituted the Quality Performance Accreditation System (QPA). The legislation required accredited schools to establish site councils, composed of the principal and representatives of teachers and other school personnel, parents of pupils attending the school, the business community, and other community groups. Site councils were to be responsible for providing advice and counsel in evaluating school performance goals and objectives, and in determining the methods to be used to meet the goals and objectives. In Dodge City USD 443, site councils promote parent, family, and community involvement in schools and increase the pool of decision-makers available for enhancing education in the district’s schools. They also enhance the flow of information between the school and the community and between the community and policy makers at the school, district, and state levels. CURRENT CONSIDERATIONS: Annually, the site councils from each of the schools in USD 443 submit reports to the Board outlining the prior year’s priorities and activities. The site council reports for the 2013-2014 school year are included for review by the Board of Education. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this recommendation. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the site council reports for 2013-2014.

RECOMMENDED ACTION: Approval Information Discussion

1515

Beeson Elementary Annual Site Council Report June, 2014

Membership: Business Partner, Panaderia Madera Norma Alicia Orona – Marlene Garcia Kinder Grade Parent Whitney Pena – Vanessa Pena First Grade Parent Erica Villa – Annabelle Lorena Villa Second Grade Parent Cadence Brown – Sofia Brown Third Grade Parent Heather Leann Kinder – Antonio Barnhart Jr Fourth Grade Parent Maria Isabel Rivera – Jessica Rivera Fifth Grade Parent Yosdy Varela - Jacqueline Arguelles Classified Clint Rodriguez, Night Custodian Classified Aurelia Turrubiates, Head Secretary Teacher Valerie Patterson, Fifth Grade Teacher BBC (Beeson Bulldog Club) Treasurer Dawniel Armstrong, First Grade Teacher Principal Kelly Bolin The Beeson Elementary Site Council met on the following dates: September 12, 2013 November 14, 2013 January 23, 2014 April 10, 2014 This year Beeson Elementary School expanded to 12 Site Council members representing parents, community, certificated and classified educators. At the September meeting, Yosdy Varela, parent of a fifth grader, was elected to be Site Council Chair and Audrey Turrbiates as Secretary. We also participated in Site Council training during this first meeting. We have added our Parent Group BBC (Beeson Bulldog Club) to the membership of SITE Council. Dawniel Armstrong gave a report about the BBC finances and answered questions about fundraisers. We also discussed the starting of the IPAD initiative this year and asked parents for input regarding parent Title I meetings and the infusion of IPAD technology. Late Start procedures were discussed. In November, we reviewed the Title I Parent handbook including the rights, compact and general policies. We introduced Central Oaks Dental as a new partner. They have agreed to purchase the 3rd grade Sports’ Day T-shirts for all third graders. Future Title I events were discussed, planned and appropriate feedback given regarding IPADS and the Title I Parent IPAD night; Title I Reading and Thanksgiving Feast meeting; The team also made a decision to increase the price of the yearbook—and get an all color copy. In January we solicited feedback from parents related to IPADS and Late Starts. Remarkably, the parents had few questions related to the now 1-1 IPAD initiative. For Late Starts the parents loved the later start time! The new testing schedule from the KSDE was discussed. School safety was discussed and parents were informed of Lt Rankin visiting our school and facilitating a staff meeting. Finally we concluded with this question: What kind of Title I Parent Involvement Activities are you interested in? Parents seemed happy with the current programming but wanted to add a carnival and do something about the student drop-off area. Our year concluded with an April meeting. We discussed the horrible experience with giving the KSDE state tests and all of the technology problems. We let parents know that scores would not be available until August and that is a shift we will all need to get used too! We reviewed the end of the year events and reflected on our final Title I event: Title I Literacy IPAD Parent Day, a program that was offered 3 times in one day to accommodate more parents.

1616

This paragraph was from the 2013 summary: Honest reflection on this annual summary reveals that we only had parents/community members attend one time. We tried to change the meeting time, but the parents wanted evening times, yet they didn’t attend. We will try a 3:00pm time for next year. 2014 update: We had an AWESOME Site Council this year. Every meeting had a minimum of five parents who shared, discussed, laughed and supported Beeson’s endeavors. By changing the time to right after school we had excellent attendance and vocal participation. It was wonderful. And thankfully…everyone wants to return next year!!! Kelly Bolin Principal

1717

Central Elementary Site Council Report

2013-2014

The Site Council began the year with nine members. At our first meeting we went over the purpose of the Site Council. I shared that throughout the year the things that we would cover would fall into three categories; school improvement, technology and parent involvement.

School improvement encompassed a lot of information. We discussed the late start and how it would be used. Also, we talked about how AMO’s (Annual Measureable Objecitives ) would be used to determine if the school would be accredited. The group talked about state testing and the frustrations we went through. Over the course of the year we discussed issues revolving around students turning in work. We shared how we use positive incentives and involve parents. However, there are still students that do not turn in work. We talked about the possibility of offering a Saturday School option which ended up as part of the student handbook for 2014-15. Demographic and attendance data allowed the council to understand some of the obstacles we face every day.

Discussions regarding technology revolved around the IPAD implementation. The group discussed the different stages of implementation and how the district had set up staff development opportunities throughout. Included in the discussion was how the initiative would be funded and some of the issues unique to the elementary, middle and high school levels.

Parent involvement was a big part of each meeting. School staff shared the different opportunities for parents to get into the building. Parents helped with our Presidents’ Day activities and made popcorn several times.

Overall, I was very happy with the Site Council and look forward to the coming year.

Bill Pittman

1818

SITE COUNCIL REPORT – LINN ELEMENTARY 2013-2014

The Site Council for Linn Elementary School met five times over the course of the school year. To be truthful the attendance by the members from the community was not good. For the upcoming school year the Site Council will be revamped to better ensure involvement from the community members.

The chief agenda items for all the meetings revolved around what was going on at the school at the times of the meetings.

The following are items discussed in more detail and at multiple meetings:

• Academic interventions and strategies to better meet the needs of students o Information derived from the district walk throughs o iPad usage in the classrooms

• Material covered in inservices

• Interaction between the PTO and the Site Council for family involvement opportunities with the school and what fundraising to do and how to spend the money raised.

Respectfully submitted by Linn Elementary School June 2014.

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Miller Elementary

Site Council 2013-2014

Members: Joyce Warshaw; Margaret DeLaPena; Lisa Pierce; Amber Shumard; Gretchen Torrez; Melyssa White; Terri Trent; Robyn Bunkall; Lisa Dameron; Alisha Andersen; Marian Riekenberg; Heather Small; Sarah Heeke; Herminio Luca; Isdabela Castro; Guillero Mendoza; Jose Ramos; Jon Surman

Dates: October 1, 2013; December 3, 2013; February 11, 2014; April 1, 2014

The topics during the 2013-14 school year included safety, facilities, late starts, capital outlay requests, staff, budget, teacher celebrations, playground, and building renovations.

Site Council members were very concerned about safety for the children as far as storms, fire, intruders, etc. Mrs. Warshaw explained that she was part of committee that was meeting on a regular basis with the district’s public relations as well as first responders in Dodge City. There was an explanation of the monthly fire drills and how we would randomly set up an area where the fire could occur so teachers and students would have to choose an alternative exit. Weather related drills are done 3 times a year. Miller did practice a lockdown with public relations and the police department in January and received a very good report on how well it went. Site Council and PTO would like to see cameras and/or a buzz system put in at the front door and Mrs. Warshaw explained that the district was looking into this for all district buildings.

Late starts were new to the district this year for the elementary and middle school buildings. There were a lot of questions and concerns about the relevance of these but Mrs. Warshaw explained that they are valuable to staff and building professional development needs. PTO has volunteered along with paid paraprofessionals to care for the children that come early on these days. By the end of the year it was routine and there were less questions and concerns. It was determined by a survey that there would be less late starts for the 2014-15 school year.

Mrs. Warshaw submitted the usual Capital Outlay requests but we found out by December that the district was looking at doing a major renovation to the building. The outside front and north side of the building would be updated by removing the glass blocks and putting in windows similar to the ones put in at Northwest. The south end addition would be gutted and 3 kindergarten classrooms would be reconfigured for this area. This was approved by the Board in late April and would begin the day after Memorial Day to be completed by the 1st of August. This was very exciting to the staff and community.

New staff was introduced by Mrs. Warshaw. Mr. Justin Heeke will be teaching 5th grade and Miss Ellen Blattner will be in a 3rd/4th grade loop position. Miss Christine Alam joined the staff in November as the counselor. A new clerk was hired in the summer, Brandie Ferguson. Brandie chose to take another job in February and Edith Hernandez, a kindergarten para, was hired to take her place. Gretchen Torrez was hired to replace Edith.

2020

PTO and Site Council were involved in recognizing staff the first week in November and again in May. Treats and prizes were given to staff for their dedication and commitment to the students of Miller Elementary.

Updating the playground has been an ongoing process for the Miller PTO and Site Council also got involved this year in the hopes that the district might help with this project. The district has made the commitment that they will pay the vendor where equipment is bought to install it and they will purchase the fall material to ensure the safety. PTO is in hopes they can soon purchase a $60,000.00 setup in the near future.

Budgeting is always explained by Mrs.Warshaw. The majority of federal funds allocated to Miller are used to pay for classroom paraprofessionals and a library aide. The staff feels that having extra adults in the building is much more important than more materials.

Site Council members said they were still interested in participating in Site Council and they prefer to meet quarterly. Site Council will meet in October, 2014; December, 2014; February, 2015; April, 2015.

2121

Ross Elementary Annual Site Council Report

May 19, 2014

Members:

Dana Fairbank Teacher Chairperson Martha Reyes Parent Liaison Secretary Michelle Reid Parent Maria Monarca Parent Maria Ortiz Smith Parent Denise Blackwell Parent Vice Chairperson Amy Gerdes Parent Ann Harris Community Member Michelle Pennington Parent Darci Winter Community/Business Partner Dalila Boys Community Member/Business Rep. Laura Alhaj Community Member/Business Rep Amy Loder Principal Amy Eakin Assistant Principal

The initial Site Council meeting for 2013-2014 school year at Ross Elementary was held on September 10, 2013. The Site Council guidelines were reviewed, officers were elected, and meeting times were set for the year. There were 5 Site Council meetings held throughout the year.

There were two major focuses for the Site Council throughout the year as well as other monthly topics as needed. One major focus was the purchase of playground equipment and fundraising associated with it. The type of equipment wanted was discussed and a basic blueprint was approved. Mrs. Loder then brought various plans to the committee. It was decided to find equipment that maximized exercise and would support the PE teachers. They believed it would be best to find something that was like an obstacle course. The group helped narrow down the options for the student vote that took place in May. Another reoccurring topic was the deployment of I-pads and the integration of technology to enhance instruction at all grade levels. Site Council members were

2525

instrumental in helping plan parent information activities such as Meet your Grade Level Teacher, Title Activities, e-Books and Muffins for Moms/Donuts for Dads.

Some of the other topics discussed during the year included: Safety Procedures, State Assessments, Common Core and planning for next year’s Title Activities and the times that best fit the need of the parents.

Respectfully submitted,

Amy Loder Principal

2626

Soule ElementaryAnnual Site Council Report

May 14th, 2014Greg Preston, Principal

Brent Carmona, Chairperson 2013-2014

Soule Elementary Site Council met 8 times this school year. This year we have 3

sections of Kindergarten, 2 sections of 1st Grade, 2 sections of 2nd grade, 1 section of 3rd and4th Grade, and 2 sections of 5th Grade. We also house 2 classrooms of Special Edand theGifted offices.

One of the many changes we implemented this year was the Late Starts. We had late

starts twice a month where classes started an hour and a half late at 9:30. This allowed the

teachers to get in their PLC meetings and other meeting times they needed to without having

to use a whole day of inservice. The parents that still needed to have their kids here at 7:30

we allowed to and we had other staff and personnel watch these students in the gym and

cafeteria. The district did a survey asking parents what they thought of these late starts and

the response was mostly in favor so we forsee us continuing these for next year. This year

was also the first year of extending the school day to 3:15 instead of 3:00. This allows the

students to go less days, we are in favor of extending it all the way to 3:30 but we aren't sure

that will be passed.

Another major item we implemented this year is the Ipads. Every classroom has a set

of Ipads for the students. They aren't allowed to take them home this year but we see that in

the future for the older students.

Other items we talked about this year were putting Crisis Kits in every room, having

a full time SRO, upping building security, more cameras, lock down procedures, new locking

system on classroom doors, Common Core Curriculum, state testing, mastery checks,

attendance letters and other items going on in the classrooms.

Our business partner this year is still Credit Union of Dodge City, and they have been

very hands on this year. They have sent a representative to be at every one of our meetingssince the partnership formed and they are also helped run our Field Day on the last day of

school. We deeply appreciate their support for our children's education.

PrincipalTDate 6)\A\ft

ChairpersonDate C//5

2727

Sunnyside Site Council Summary for the 2013-2014 School Year

Item 1

Site Council Meeting Minutes from 9/10/2013

Members present: Lori Sawyer, Linda Fry, Teresita Reyes, Wendy Barnett, Jason Barnett, Sara Kinsey, Norma Rojas, Heidy Ramirez, and Blake Cook.

Communication

In response to the identified needs for greater parental involvement we held a discussion over methods that could be used to increase participation from all members of the Sunnyside Community. Ideas presents by the members were: Facebook, an all call system as they have in the Spearville District, a remind 101 text system. We also reviewed the current status of the text delivery system the District has in place. These ideas will be explored further at the parent activities that are scheduled for September 12. Blake Cook offered to post school information, especially late start Wednesday dates, in the lobby of Credit Unions in the area.

After School Activities

An idea was presented that would generate family interest in parent activities by taking a survey on the self-perceived needs of the students and their families. Information would be taken from the surveys to develop informational sessions.

The decision was made to hold a movie night and parent computer class on November 15, 2013. We will show a movie to students in the gym while parents attend sessions in the cafeteria to learn about academic websites and the importance of financial planning as presented by employees of the Credit Union.

The Credit Union is going to donate $50 to each of the six Title I activities as well as to the November 15 movie night. They are interested in arranging volunteer readers to work with Sunnyside students on a rotating basis.

2828

Item 2

February 11, 2014

Site Council Minutes Sunnyside Elementary

Present were:

Teresita Reyes Teacher and parent Adriana Holguin Liaison John Montford Principal Jason Barnett Parent Wendy Barnett Teacher and parent Linda Fry Teacher Lori Sawyer Teacher and parent

Most of the discussion was centered on the breakfast routine that we currently employ at the school. Considering the challenges that the school faces in the number of students who are late to school and take school breakfast to classes the Council made the following recommendations:

• Communicate with staff, students, and families in a variety of format that there will be a change in our morning routine at the school, especially relating to the dispensation of the breakfast meal.

• Set a start date for the changes as March 3, 2014. • Close the kitchen for all students at 7:45 AM. • Keep a box of crackers and cups for water in the school office to be given out to the students

who arrive late and request breakfast. • Exceptions to this change would be limited to bus students who arrive late due to a

transportation delay.

2929

Item 3

Site Council Meeting Minutes from April 8, 2014:

The majority of the discussion revolved around attendance at the parent activities and PTO

Attendance at Parent Activities

This year we have noticed a significant drop in the number of parents who will attend after school informational sessions hosted by SWPRSC. Currently we have purchased large amount of food, drinks, snacks, and gift certificates to interest more parent in coming. Attendance has dropped from a few dozen to the single digits. Ideas that were generated by the members of the Site Council include; provide childcare, give away household items, grand prizes for attendees who are at all of the sessions, give away yearbooks or Sunnyside shirts.

PTO

A discussion was held over the need to make a transition in our PTO leadership from that led by teachers to a parent group. A plan was discussed that follows this general design; We will begin to grow a parent led PTO over the course of the 2014-2015 school year by hosting a “Parent Morning” monthly or biweekly. The parent morning will be a time that English classes will be offered through the Rosetta Stone program, there will be a time for the parents to work on projects that the teachers have requested, a pot luck dinner will be served, staff will be invited, and there would be time for the principal to present ideas, concerns, or field questions. Most of this will be organized and managed by the liaison in one of the extra rooms that we have in the school. In time the goal will be to develop a cadre of parents who will be willing to manage the affairs of a PTO.

3030

Comanche Middle School Site Council Report

2013-2014 The second year of CMS proved to be very rewarding. Together with our Site Council, several new initiatives were launched as well as reviewing handbooks and existing policy. We were able to maintain some of the same members as last year which proved to be helpful as we continued to develop Comanche Middle School. The Comanche Middle School Site Council met throughout the year. The Site Council consisted of three administrators, four teachers, two classified staff, thirteen parents/community members and two students. Of these members the administration, classified staff, students and five to six parents were constant members with other members showing up periodically.

September

The first meeting in September opened with a review of Site Council guidelines. The council also reviewed curriculum, policies and CMS guidelines. The agenda items are as follows:

• Late Starts

• Walk Through Initiative

• ESI October The October meeting was geared towards conferences safety concerns. The agenda items are as follows:

• Fire Drills

• Tornado Drills

• Lock Down

• Crisis Plan

• Locks

• Phones

3434

December The month before we deployed the iPads brought several questions about how we would distribute them and use them in the classroom. February In February, there was much discussion on summer school and the newly formed Blue Crew. There was also more discussion on the implementation of IPads for the 2014 school year.

• Ipads

• Testing Schedule

• Advisory

• Culture of Kindness April The last meeting was a recap of the year’s events… We made suggestions for next year. The Site Council also put their stamp of approval on many of the end of the year events.

• College Visits

• Summer School

• New Staff / Openings

• Comanche Idol

• Musical

• Career Fair

3535

DODGE CITY MIDDLE SCHOOL SITE COUNCIL ANNUAL REPORT

2013-2014

Overview Research shows that schools where parents are involved have higher levels of student achievement and greater public support. When parental input and participation are encouraged, the result is an effective partnership between school and home. The Site Council partnership at Dodge City Middle School involves shared decision making and is based on the premise that parents are considered full partners in the business of educating their children. When parents and educators are involved in collaborative endeavors, ranging from understanding the curriculum to the discussion of discipline policies, they will experience mutual trust and confidence, and will support each other’s efforts to educate the youth of the community. The purpose of the Middle School Site Council is to provide the most up-to-date information to the community about the school and its programs, to allow for procedural development, to provide communications about important projects, to dispel myths about the school’s purpose, and to establish goals for school improvement. Because the site council provides their members with so many opportunities to influence the goals and direction of the school, participation is a serious responsibility. Prospective site council members should understand that they will be given an opportunity to participate as partners with the school in making a variety of important, even crucial, decisions. It is the school’s responsibility to provide training for staff and parents on how to implement the decision-making process during site council meetings. The application of an equitable process will signal the school’s interest in addressing all concerns in a fair and constructive manner. At Dodge City Middle School we believe that the site council’s agenda is part of an ongoing process. Once the issues are established, it is important for the principal to analyze the direction the council is heading. By scrutinizing all the data gathered at the first meeting, as well as the list of goals and issues, the principal will have an idea of how the council, and possibly even the community, perceives the school. The Site Council action plan serves as a road map to meaningful change. As the site council progress through a plan, they learn more about the workings of the school, its staff, and the community. For many, the team building involved in creating it will greatly influence their perceptions of the school community. The following strategies are important for site council members to remember as they work on the development of their action plan: • Use parental knowledge about children’s educational needs. What are their children’s out-of-school

interests? What are their personal educational goals for their children? • Involve parents in planning. • Ask parents for ideas and use as many of them as possible. Show respect for individuals whose ideas

are not used by taking the time to explain why their ideas did not become part of the plan. • Use evaluation information from each parent advisory meeting to assess what each person involved

in the process has learned in order to determine the next most meaningful step in the process. • Help parent participants tie their individual needs to school and district goals. A positive school

climate that supports individual growth is provided when Parent Advisory Council members collaborate to determine goals and the school’s staff helps in the development of the activities necessary to meet the goals.

3636

DODGE CITY MIDDLE SCHOOL Site Council Attendance and Membership

2013-2014

Name Sept Oct Nov Dec Jan Feb March April

Mike King X X X X X X X X

Paula Sellens X X X X X X X X

David Hughes X X X X

Deborah Keitel X X X X X X X X

Vanessa Teran X

Hugo Garcia X X X X X X X

Alisha Anderson X

David Anderson X

Umesh Bhakta X X X X

Veronica Blanco X X

Stephanie Lanning X X X X X

Vicki Moore X X X X X X X

Courtney Rankin X X X X X

Chris Rostetter X X X X

Jennifer Sowers X X X X

Tanya Willams X X X

New Membership 2013 – 2014 Mike King ...........................................................................................................Principal David Hughes .....................................................................................................Teacher Paula Sellens ......................................................................................................Teacher Deborah Keitel, Secretary ..................................................................................Other School Personnel Vanessa Teran ....................................................................................................Student Council President Hugo Garcia ........................................................................................................Student Council Vice-Pres. Alisha Anderson .................................................................................................Parent of Student Attending David Anderson ..................................................................................................Parent of Student Attending Umesh Bhakta ....................................................................................................Business/Parent Veronica Blanco .................................................................................................Parent of Student Attending Stephanie Lanning ..............................................................................................Parent/Community Vicki Moore, Chair ..............................................................................................Parent of Student Attending Courtney Rankin .................................................................................................Parent of Student Attending Chris Rostetter, Vice Chair .................................................................................Business/Parent Jennifer Sowers ..................................................................................................Parent of Student Attending Tanya Williams ...................................................................................................Business/Parent

3737

2013-2014 DCHS Site Council Report

Members:

Mayra Ascencio Parent

Kacie Bogner Parent

Vanessa Corpus Student

Richard Crockett Parent

Celia Enriquez Parent

Charlie Esquibel Parent

Richard Falcon Parent

Jacque Feist PrincipalSusan Finley Parent

Debra Goodwin Business Partner

Bob Hatfield Parent

Daniela Lara Parent

Leslie Lomas Parent

Othon Mendez Parent

Julie Montgomery Parent

Misty Ontiberos Parent

Michelle Reid Parent

Samantha Reyes Student

Debbie Robertson Parent

Chris Rostetter Parent

Mindy Stapleton Parent

Angela Unruh Parent

Melanie Vogel Parent

Bob Wetmore Parent

Major Topics/Accomplishments for the year:• Cooperative efforts between DCHS and DCCC to continue scholarship

opportunities for DCHS students taking dual credit courses while in high schooland for increasing the number of CTE programs our students can finish at DCCC

• iPad deployment - input from parents and feedback on insurance, classroomusage, etc.

• Recommendation to BOE for graduation requirement changes - allowing dualcredit courses in some content areas to count for high school credit

• Plans for future growth at DCHS - program offerings as well as physical plantexpansion options

• Parent input regarding the use of the ACT as a possible state assessment option inthe future for DCHS

• Vision for expansion of possible DCHS building project

3838


Date: July 14, 2014

Subject: Elementary Science and Social Studies Instructional Materials: Studies Weekly

Initiated By: Judy Beedles Miller Attachments: Purchase Orders (PO’s) #14004774 and #14004775 Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Resources needed to assist teachers with the content of Social Studies and Next Generation Science standards adopted by the Kansas State Board of Education were reviewed this year, with Studies Weekly material selected for K-5 classrooms. Both Science and Social Studies units were updated by teachers this summer to meet the standards. CURRENT CONSIDERATIONS: Studies Weekly offers an individual weekly newspaper for both K-5 Science and Social Studies covering state standards using a focused and engaging newspaper format. Activities and science experiments are included in each publication. A teacher resource book is included for teachers with extension activities and guidelines. In addition, every Studies Weekly student edition is iPad compatible. Two PO’s (attached) will be used to purchase the needed materials for the 2014-2015 school year. PO #14004774 includes the first quarter newspapers shipped to The Learning Center where materials will be dispersed according to the number of students by grade level at each elementary building. After the first quarter, the number of students in each classroom will be known, and materials will be shipped to individual schools from PO #14004775 for the remainder of the year. FINANCIAL CONSIDERATIONS: The total cost for the Studies Weekly for Social Studies and Science is $39,417.84. Funds are budgeted in the Instructional Materials budget (4.16.1000.644.00.000) for these purchases.

• PO 14004775 from fund 4-16-1000-644-00-000. . .$29,563.38 • PO 14004774 from fund 4-16-1000-644-00-000. . .$ 9,854.46

STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of Studies Weekly, Social Studies and Science instructional materials for K-5 classrooms, for a total of $39,417.84, to be paid on two (2) purchase orders from the Instructional Materials budget (4.16.1000.644.00.000) RECOMMENDED ACTION:

Approval Information Discussion

3939

Purchase Order PURCHASE ORDER NUMBER MUST APPEAR ON All INVOICES, PACKAGES MID CORRESPONDENCE BILL TO: ATTN: ACCOUNTS PAYABLE

DODGE CITY UNIFIED SCHOOL DISTRICT NO 443 1000 SECOND AVENUE- P.O. BOX 460

DODGE CITY, KS 67801-0460 TELEPHONE 620-371-1001

PO# 14oo477s

DATE: 06/23/14 PAGE NO: 1 Of 1

PO TYPE: THIS IS A TAX EXEMPT PURCHASE- DO NOT INCLUDE STATE SALES TAX OR FEDERAL EXCISE TAX. #48-069-7984

VENDOR : 5129 REQ: 00096618

PHONE: (800) 361-0502

Fax: EMAIL : (866)531-5589

AMERICAN LEGACY PUBLISHING, INC. 1922 WEST 200 NORTH LINDON UT 84042

SPECIAL INSTRUCTIONS : PLEASE GIVE WHITE AND GOLD POS TO MARGE

QTY UOM DESCRIPTION

1. 00 STUDIES WEEKLY SECOND THROUGH FOURTH QUARTERS

SHIP TO: THE LEARNING CENTER

308 WEST FRONTVIEW DODGE CITY KS 67801

CONTACT :

SITE : THE LEARNING CENTER

UNIT PRICE

2014-2015 26,875.80

FREIGHT:

TOTAL :

AMOUNT

26,875 . 80

2,687.58

29,563 . 38

***************************************************** For Dodge USD 443 use only

4-16-1000-644-00-000 29,563.38

CONTRACTOR HEREBY AGREES TO ALL OF THE PROVISIONS OF K.S.A. 44-1030 K.S.A. 44-1033 INSTRUCTIONS TO VENDOR 1. Show PurcMase Order Number on all shipping containers. packing lists, correspondence and Invoices. 2. Ship freight PREPAID by cheapest method unless otherwise indicated. 3. Attach our original Purchase Order, properly signed as follows, to your Invoice.

In the State of , County of --;..,.-...,--,.......,.-,-.,...,.-,.-.,.-----,---. I certify, under penalty of pe~ury. that this voucher and the Items Included therein for payment are correct and just in all respects.

Slgnab..re and Tlt.le of Vendor Oat&

FOR SCHOOL BUSINESS OFFICE USE ONLY

I certify that the above articles or services were received and account Is approved for payment.

&l~ILQ

4040

PO TYPE:

Purchase Order BILL TO: ATTN: ACCOUNTS PAYABLE

DODGE CITY UNIFIED SCHOOL DISTRICT NO 443 1000 SECOND AVENUE- P.O. BOX 460

DODGE CITY, KS 67801-0460 TELEPHONE 620-371-1001

PURCHASE ORDER NUMBER l.t\JST APPEAR ON All INVOICES, PACKAGES ANO CORRESPONDENCE

PO# 14oo4774

DATE: 06/23/14 PAGE NO: 1 Of 1

THIS IS A TAX EXEMPT PURCHASE- DO NOT INCLUDE STATE SALES TAX OR FEDERAL EXCISE TAX. #48-069-7984 VENDOR: 5129 REQ : 00096616

PHONE: (800)361 - 0502

Fax: EMAIL: (866)531-5589

AMERICAN LEGACY PUBLISHING, INC. 1922 WEST 200 NORTH LINDON UT 84042

SHIP TO: THE LEARNING CENTER

308 WEST FRONTVIEW DODGE CITY KS 67801

CONTACT: J B-MILLER (620)227-1769

SITE : THE LEARNING CENTER

SPECIAL INSTRUCTIONS: PLEASE GIVE WHITE AND GOLD POS TO MARGE

QTY UOM DESCRIPTION UNIT PRICE AMOUNT

1.00 STUDIES WEEKLY FIRST QUARTER 2014-2015 8,958.60 8,958.60

1.00 .00 .00 1 . 00 .00 .00

FREIGHT: 895.86

TOTAL: 9,854.46

***************************************************** For Dodge USD 443 use only

4-16-1000-644-00-000 9,854 .4 6

CONTRACTOR HEREBY AGREES TO ALL OF THE PROVISIONS OF K.S.A. 44-1030 K.S.A. 44-1033 INSTRUCTIONS TO VENDOR 1. Show Purcllase Order Number on all shipping containers. packing lists, correspondence and Invoices. 2. Ship freight PREPAID by cheapest melhod unless otherwise indicated. 3. Attach our original Purchase Order, properiy signed as follows, to your Invoice.

In the State of , County of -,..,.--::--,......-;--:-...,..,.,.--:--:-----:-----: I certify, under penalty of pe~ury. that this voucher and the ~ems Included therein for payment are correct end just in all respects.

~s~=M~an~M~d~TI"-uo~~~v=on~do~,------------,c'-a=m----

FOR SCHOOL BUSINESS OFFICE USE ONLY

I certify that the above articles or services were received and account Is approved for payment.

~l!klLQ

4141


Date: July 14, 2014

Subject: High School Instructional Materials for Writing – Pearson’s Writing Coach

Initiated By: Mischel D. Miller

Attachments: None


BACKGROUND INFORMATION: Pearson’s Writing Coach is in interactive digital tool created to help students in grades 6-12 grow into confident, independent writers. With personalized, digital paragraph and essay feedback, rigorous writing instruction and needs-based grammar instruction, the Writing Coach ensures students learn the skills they need to become successful writers. Two classrooms at each level in Grades 9-12 will implement the Writing Coach system. Upon successful implementation further licenses will be purchased to support all high school English Language Arts (ELA) classrooms, with future plans for use at the middle level.

CURRENT CONSIDERATIONS: Writing Coach is the only program that provides leveled instruction along with automatic personalized feedback on all student writing examples, from paragraphs to complete essays. The current implementation request will provide 90 licenses at each grade level, 9-12. FINANCIAL CONSIDERATIONS: The cost of 360 student licenses and an Exam View CD at each grade level is $16,512.34. These funds are budgeted in the Textbook Budget, Fund 4-16-1000-644-00-000. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of 360 Writing Coach student licenses from Pearson, Inc. for use at Dodge City High School, for a total of $16,512.34, to be paid from the Textbook Budget, Fund 4-16-1000-644-000. RECOMMENDED ACTION:


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Date: July 14, 2014

Subject: Middle and High School Instructional Materials for Mathematics

Initiated By: Mischel D. Miller

Attachments: Purchase Requisition


BACKGROUND INFORMATION: Mathematics curriculum adoption and review of materials took place during the 2013-14 school year. Math teachers, instructional coaches, principals, and district administration met several times throughout the school year in order to research, discuss, and plan mathematics instruction. To meet the needs of the Kansas College and Career Readiness Standards, the decision was made to purchase Mathematics apps from Apple, Inc. to support instruction using the iPad in Mathematics classrooms. CURRENT CONSIDERATIONS: Based on the recommendation from the Math curriculum team, apps were selected to meet the needs of each grade level in middle school, and each content area at the high school. These apps support Mathematic instruction and provide additional opportunities for students to apply mathematical practices. FINANCIAL CONSIDERATIONS: The cost for 4,270 Mathematics iPad apps for students at the middle and high school levels is $33,537.30. Funds are available for this purchase from the Instructional Materials/Textbook budget, (5-16-1000-644-00-000). STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of Math Apps from Apple, Inc. for $33,537.30, to be paid from the Instructional Materials/Textbook budget (5-16-1000-644-00-000), for Mathematics instruction at Dodge City Middle School, Comanche Middle School and Dodge City High School. RECOMMENDED ACTION:


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Date: July 14, 2014 Subject: 2014-2015 District Safety Plan Handbook

Initiated By: Susan Scherling

Attachments:

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Since the 2008-2009 school year, USD 443 Workers Compensation premiums have increased nearly $144,000.00 or 32%. Workers’ Compensation is not a fixed tax, but a variable cost, driven by claims experience. Employers, not the insurance carrier, ultimately pay for claims because of the effect of these claims on the modifier over three years. Renewal information from KFSA indicates that premium rates to the district’s carrier EMC will decrease from $567,888 to $500,668 for the 2014-15 school year. The mod factor will decrease from 1.21 to 1.00 CURRENT CONSIDERATIONS: At the October 8, 2012 meeting, the USD 443 BOE approved a three-year partnership with KFSA Insurance to provide expertise, guidance, and resources to assist in the implementation of an effective/efficient district-wide safety program. The USD 443 District Safety Plan will be presented for approval for the 2014-15 school year. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approved the USD 443 District Safety Plan as presented RECOMMENDED ACTION:

Approval Information

Discussion

4545


Date: July 14, 2014

Subject: Purchase of Districtwide Classroom Furniture

Initiated By: William R. Hammond and Chris Meyer

Attachments: Furniture List

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Administration received several requests for classroom furniture for the 2014-2015 school years to accommodate increased enrollment and furniture that needs to be replaced. In order to guarantee the needed furniture is in place for the upcoming school year the furniture was ordered under a state bid. CURRENT CONSIDERATIONS: Attached is the list of furniture needs for the 2014-2015 school year based on request from principals throughout the district. FINANCIAL CONSIDERATIONS: The classroom furniture will be paid for out of the Capital Outlay Fund in the amount of $40,129.16 STAFF RECOMMENDATION: The Board of Education is respectfully requested to ratify the purchase of replacement furniture for the 2014-2015 school year from Robert Hutch Line, Inc. under the state bid in the amount of $40,129.16. RECOMMENDED ACTION:


4646


Date: July 14, 2014

Subject: Purchase of iPad Cases

Initiated By: Ray Wipf and William R. Hammond

Attachments: Uzibull Vendor Quote

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The Board of Education made an investment of three million dollars to implement Apple iPads for every student. Included in this investment were ancillary supplies, wireless access upgrades in each classroom in the school district, and increased Internet bandwidth to 1GB, the maximum available from Cox at this time. CURRENT CONSIDERATIONS: After reviewing the data on iPad breakage during the first year of implementation, and in order to provide the best available protection for Board’s the investment in the iPads, technology and instructional staff reviewed dozens of iPad cases. Staff is recommending the purchase of a more substantial case for every student iPad at Dodge City High School, Dodge City Middle School, and Comanche Middle School. The recommendation is to purchase the Shockwave case from Uzibull, Inc. (http://www.uzbl.com/apple-ipad-cases/shockwave-for-ipad.html). Uzibull is the manufacturer of this case, and as such in a sole source provider, offering a significant discount to the school district. Retail price for these cases is $49.00 each.

Product Qty Unit Cost Total UZBL Shockwave Rugged Case for iPad 2/3/4, Blue 725 $28.50 $20,662.50 UZBL Shockwave Rugged Case for iPad 2/3/4, Red 725 $28.50 $20,662.50 UZBL Shockwave Rugged Case for iPad 2/3/4, Black 1850 $28.50 $52,725.00 Replacement Stands, clear 100 $0.00 $0.00 Replacement Screen Protectors, Clear with black bezel 25 $5.00 $125.00 Shipping, FedEx Ground 0 $0.00 $0.00 Total $94,175.00

Please note that various instructional staff have also reviewed this particular case and agree with this recommendation. FINANCIAL CONSIDERATIONS: Funds for this purchase are available from the budget approved by the Board of Education for the iPad equipment, from account 07-1000-734-00-000. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of iPad cases from Uzibull, Inc., a sole source vendor, for all students at Dodge City High School, Dodge City Middle School, and Comanche Middle School in the amount of $94,175.00, to be paid from the budget approved by the Board of Education for the iPad equipment, from account 07-1000-734-00-000. RECOMMENDED ACTION:


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7/9/2014


Date: July 14, 2014 Subject: Replacement Security Cameras for Dodge City Middle School – Capital Outlay Project

Initiated By: William R. Hammond / Chris Meyer

Attachments: Bid Tabulation Sheet

Reviewed By: Superintendent

BACKGROUND INFORMATION: The purchase of the replacement security cameras for Dodge City Middle School is a vital part of ensuring the schools are safe and secure. This will replace the old analog cameras with IP cameras and will bring the system up to its full capacity. CURRENT CONSIDERATIONS: Specifications were prepared and three bids were received from J & P Enterprise, Midwest Surveillance and American Digital Security. FINANCIAL CONSIDERATIONS: All bids met the specifications that were sent out. J & P Enterprise-Dodge City, Kansas was low bid for the amount of $11,308.93. There is $24,000 in the budget for the cameras. The number of cameras can be increased to 50 for a total of $22,617.50 and still be within the budget. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of security cameras from J & P Enterprise-Dodge City, Kansas in the amount of $11,308.93 and add the extra 25 cameras for a total of $22,617.50 The board is further respectfully requested to authorize the Clerk of the Board to issue a purchase order and sign a contract, subject to review by Board Counsel. RECOMMENDED ACTION: Approval Information Discussion

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Section 504 of the

Rehabilitation Act of 1973

IntroductionThe Rehabilitation Act was passed in 1973 to prohibit entities receiving federal funds fromallowing disability discrimination. Subpart C of Section 504 of that act requires school districtsto make programs and activities accessible to and usable by all individuals with disabilities. Itstates: "No otherwise qualified individual with a disability shall solely by reason of her or hisdisability, be excludedfrom the participation in, be denied the benefits of, or be subjected todiscrimination under anyprogram or activity receiving Federalfinancial assistance. "Since theschool district receives federal money, it is required to provide eligible disabled students withequal access (both physical and academic) to services, programs, and activities offered byschools. Section 504 is a civil rights statute and not a special education statute.

Eligibility for Section 504 AccommodationsAn appropriate education for a Section 504 disabled student may require the provision of specificaccommodations and related services in order to meet the needs of the student. For a student to

qualify for Section 504 protection the student must meet three criteria.

The three criteria are:

• Has a mental or physical impairment (or has a record of an impairment or isregarded as having an impairment),

• Which substantially limits,• One or more of a person's major life activities.

It is important to understand that all three criteria must apply to a student before that student iseligible for Section 504 protection. Here is additional detail on each of the three criteria.

(1) Mental or physical impairment (a) has a record of such an impairment or (b) is regarded ashaving an impairment: This might include any physiological disorder or condition, cosmeticdisfigurement, or anatomical loss affecting one or more body systems. Additionally, this caninclude any mental or psychological disorder. This criterion does not limit eligibility to specificdiseases or categories of medical conditions. The law was intentionally written this way so thatthe range of diseases or medical conditions that might be considered for Section 504 eligibility isnot limited.

(a) "Has a record of such an impairment" means that a person has a history of, or hasbeen misclassified (by a recipient of federal funding) as having a mental or physicalimpairment that substantially limits one or more major life activities.

(b) "Is regarded as having an impairment" means that an individual has a physical ormental impairment that does not substantially limit major life activities but that is treated

6565

by a recipient (of federal funds) as constituting such a limitation; or has a physical ormental impairment that substantially limits major life activities only as a result of theattitudes of others toward such an impairment.

Thus, in the case of "has a record of and "is regarded as having", individuals receiveSection 504 protection not necessarily because they have a qualifying disability, but toprotect them from being injured by the prejudice or stereotypic attitudes of others.

Schools have no obligation to identify these students or provide them with a Section 504plan. However, schools are prohibited from discriminating against these students in allprograms and activities.

(2) Substantially limits:Section 504 does not specifically define the term "substantially limits". The basis on which weevaluate this criterion is the impact the impairment has on one or more of the student's major lifeactivities. It is vital to understand that for a student to meet this prong of the criteria theimpairment must impose a "considerable" limitation or limit "to a large degree" one or moremajor life activities at the current time. The eligibility team will consider the nature and severityof the disability as well as how long the disability is expected to last. Simply having a medicalcondition or disability does not automatically qualify a student for Section 504 protection. Thecondition must present a barrier to the student's ability to access the same educationalopportunities as that afforded a nondisabled student or a substantial limitation does not exist. Theteam may also consider what measures have been taken to mitigate the impairment and its actualimpact on the student on a day-by-day basis. The team may consider the manner, conditions, andduration in which a student performs the task in comparison to how non-disabled studentsperform the same task. See page 47 for additional information.

(3) Major life activities:Major life activities include but are not limited to caring for one's self, performing manual taskswalking, hearing, seeing, speaking, breathing, learning, and working.

Determining Eligibility for Protection Under Section 504When a student is considered to be in need of accommodations under Section 504, an evaluationmust be conducted to determine the student's eligibility.

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EP.qov

Education and Title VI

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 PROHIBITS DISCRIMINATION BASED ON RACE, COLOR OR NATIONAL ORIGIN INPROGRAMS OR ACTIVITIES WHICH RECEIVE FEDERAL FINANCIAL ASSISTANCE

U.S. DEPARTMENT OF EDUCATION

OFFICE FOR CIVIL RIGHTS

WASHINGTON, D.C. 20202-1328

EDUCATION AND TITLE VI OF THE CIVIL RIGHTS ACT OF 1964

Title VI and Race, Color and National Origin Discrimination

Title VI of the Civil Rights Act of 1964 protects people from discrimination based on race, color or national origin in programs oractivities that receive Federal financial assistance. Title VI states that:

No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, bedenied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financialassistance.

Programs and activities that receive Federal financial assistance from the United States Department of Education (ED) arecovered by Title VI. ED maintains an Office for Civil Rights, with 10 regional offices and a headquarters office in Washington,D.C, to enforce Title VI.

Education Programs and Activities Covered by Title VI

Agencies and institutions that receive ED funds covered by Title VI include: 50 state education agencies, their subrecipients, andvocational rehabilitation agencies; the education and vocational rehabilitation agencies of the District of Columbia and of theterritories and possessions of the United States; 16,000 local education systems; 3,200 colleges and universities; 10,000proprietary institutions; and other institutions, such as libraries and museums that receive ED funds.

Programs and activities that receive ED funds must operate in a non-discriminatory manner. These may include, but are notlimited

to: admissions, recruitment, financial aid, academic programs, student treatment and services, counseling and guidance,discipline, classroom assignment, grading, vocational education, recreation, physical education, athletics, housing andemployment, if it affects those who are intended to benefit from the Federal funds. Also, a recipient may not retaliate againstany person because he or she opposed an unlawful educational practice or policy, or made charges, testified or participated inany complaint action under Title VI. For a recipient to retaliate in any way is considered a violation of Title VI. The ED Title VIregulations (Volume 34, Code of Federal Regulations, Part 100) provide a detailed discussion of discrimination prohibited by TitleVI.

The Office for Civil Rights Enforces Title VI

The Office for Civil Rights (OCR) in ED is responsible for enforcing Title VI as it applies to programs and activities funded by ED.OCR's responsibility to ensure that institutions that receive ED funds comply with Title VI is carried out through complianceenforcement. The principal enforcement activity is the investigation and resolution of complaints filed by people allegingdiscrimination on the basis of race, color or national origin. Also, through a compliance review program of selected recipients,OCR is able to identify and remedy discrimination that may not be addressed through complaint investigations. Compliancereviews differ from complaint investigations in that OCR has discretion in selecting the institutions it will review.

Given the large number of institutions under its jurisdiction, OCR is unable to investigate and review the policies and practices ofall institutions receiving ED financial assistance. Therefore, through a program of technical assistance, OCR provides guidanceand support to recipient institutions to assist them in voluntarily complying with the law. OCR also informs beneficiaries, such asstudents and applicants for admission to academic programs, of their rights under Title VI.

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OCR has investigated and worked with state and local officials to resolve many kinds of civil rights problems, including thefollowing:

• The failure of some school districts to provide equal educational opportunity for national originminority students who have a limited proficiency in English.

• The maintenance by some state systems of higher education of separate college facilities forstudents based on their race, color or national origin.

• The discriminatory assignment of minority students to classes designed for students who arementally retarded.

How to File a Discrimination Complaint with OCR

Anyone who believes there has been an act of discrimination on the basis of race, color or national origin, against any person orgroup, in a program or activity that receives ED financial assistance, may file a complaint with OCR under Title VI. The person ororganization filing the complaint need not be a victim of the alleged discrimination but may complain on behalf of another personor group. A complaint should be sent to the OCR regional office that serves the state in which the alleged discrimination occurred(See list of regional offices.) A complaint must be filed within 180 days of the date of the alleged discrimination unless the timefor filing is extended for good cause by the Regional Civil Rights Director. If you have also filed a complaint under an institutionalgrievance process, see the time limit.

Complaint letters should explain who was discriminated against; in what way; by whom or by what institution or agency; whenthe discrimination took place; who was harmed; who can be contacted for further information; the name, address and telephonenumber of the complainant(s) and the alleged offending institution or agency; and as much background information as possibleabout the alleged discriminatory act(s). OCR regional offices may be contacted for assistance in preparing complaints. OCR keepsthe identity of complainants confidential except to the extent necessary to carry out the purposes of the civil rights laws, orunless disclosure is required under the Freedom of Information Act, the Privacy Act or otherwise required by law.

If an investigation indicates there has been a violation of Title VI, OCR attempts to obtain voluntary compliance. If it cannotobtain voluntary compliance, OCR will initiate enforcement action, either by referring the case to the Department of Justice forcourt action, or by initiating proceedings, before an administrative law judge, to terminate Federal funding to the recipient'sprogram or activity in which the prohibited discrimination occurred. Terminations are made only after the recipient has had anopportunity for a hearing before an administrative law judge, and after all other appeals have been exhausted.

Prior to filing a complaint with OCR against an institution, a potential complainant may wish to find out what the institution's

grievance process is and use that process to have the complaint resolved. A complainant is not required by law to use theinstitutional grievance procedure before filing a complaint with OCR. If a complainant uses an institutional grievance process andalso chooses to file the complaint with OCR, the complaint must be filed with OCR within 60 days after the last act of theinstitutional grievance process.

Where to Request Additional Information or File a Complaint

The addresses and telephone numbers of the OCR regional offices are listed below. Each regional office is responsible forenforcing Title VI in the states and territories designated for that region. The states and territories for each regional office areindicated.

If you wish additional information about Title VI, or a copy of the regulations which detail the requirements of Title VI, write orphone the OCR regional office which serves your state or territory.

If you wish to file a complaint alleging race, color or national origin discrimination by a recipient institution in your state orterritory, write to the appropriate OCR regional office, and follow the instructions stated in the preceding section: How to File aDiscrimination Complaint with OCR.

REGIONAL CIVIL RIGHTS OFFICES

ED/OCR 91-27R

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ED.gov

Title VII — Indian, Native Hawaiian, and Alaska Native Education

SEC. 701 | SEC. 7101 | SEC. 7102

SEC. 701. INDIANS, NATIVE HAWAIIANS, AND ALASKA NATIVES.

Title VII (20 U.S.C. 7401 et seq.) is amended to read as follows:

TITLE VII - INDIAN, NATIVE HAWAIIAN, AND ALASKA NATIVE EDUCATION

PART A - INDIAN EDUCATION

SEC. 7101. STATEMENT OF POLICY.

It is the policy of the United States to fulfill the Federal Government's unique and continuing trust relationship with andresponsibility to the Indian people for the education of Indian children. The Federal Government will continue to work withlocal educational agencies, Indian tribes and organizations, postsecondary institutions, and other entities toward the goalof ensuring that programs that serve Indian children are of the highest quality and provide for not only the basicelementary and secondary educational needs, but also the unique educational and culturally related academic needs ofthese children.

SEC. 7102. PURPOSE.

(a) PURPOSE- It is the purpose of this part to support the efforts of local educational agencies, Indian tribes andorganizations, postsecondary institutions, and other entities to meet the unique educational and culturally relatedacademic needs of American Indian and Alaska Native students, so that such students can meet the same challengingState student academic achievement standards as all other students are expected to meet.

(b) PROGRAMS- This part carries out the purpose described in subsection (a) by authorizing programs of direct assistancefor-

(1) meeting the unique educational and culturally related academic needs of American Indians and Alaska Natives;

(2) the education of Indian children and adults;

(3) the training of Indian persons as educators and counselors, and in other professions serving Indian people; and

(4) research, evaluation, data collection, and technical assistance.

C< Previous Table of Contents Next »

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Ens Wm&*\Ji\J V

Title IX and Sex Discrimination

U.S. Department of EducationOffice for Civil Rights

Washington, D.C.20202-1328

Revised August 1998

Title IX

Title IX of the Education Amendments of 1972 protects people from discrimination based on sex in education programs oractivities which receive Federal financial assistance. Title IX states that:

No person in the United States shall, on the basis of sex, be excluded from participation in, be denied thebenefits of, or be subjected to discrimination under any education program or activity receiving Federal financialassistance.

The United States Department of Education (ED) maintains an Office for Civil Rights, with 12 enforcement offices throughoutthe nation and a headquarters office in Washington, D.C, to enforce Title IX.

Education Programs and Activities Covered by Title IX

Title IX covers state and local agencies that receive ED funds. These agencies include approximately 16,000 local schooldistricts, 3,200 colleges and universities, and 5,000 for-profit schools as well as libraries and museums. Also included arevocational rehabilitation agencies and education agencies of 50 states, the District of Columbia, and territories andpossessions of the United States.

Programs and activities which receive ED funds must operate in a nondiscriminatory manner. These programs and activitiesmay include, but are not limited to: admissions, recruitment, financial aid, academic programs, student treatment andservices, counseling and guidance, discipline, classroom assignment, grading, vocational education, recreation, physicaleducation, athletics, housing and employment. Also, a recipient may not retaliate against any person because he or sheopposed an unlawful educational practice or policy, or made charges, testified or participated in any complaint action underTitle IX. For a recipient to retaliate in any way is considered a violation of Title IX. The ED Title IX regulations (Volume 34,Code of Federal Regulations, Part 106) provide a detailed discussion of discrimination prohibited by Title IX.

The Office for Civil Rights Enforces Title IX

The Office for Civil Rights (OCR) in ED is responsible for enforcing Title IX. OCR's responsibility to ensure that institutionswhich receive ED funds comply with Title IX is carried out through compliance enforcement. The principal enforcementactivity is the investigation and resolution of complaints filed by people alleging sex discrimination. Also, through agency-initiated reviews of selected recipients, OCR is able to identify and remedy sex discrimination which may not be addressedthrough complaint investigations.

Given the large number of institutions under its jurisdiction, OCR is unable to investigate and review the policies and practicesof all institutions receiving ED financial assistance. Therefore, OCR provides information and guidance to schools, universitiesand other agencies to assist them in voluntarily complying with the law. OCR also informs students and their parents, andthose who apply for admission to academic programs, of their rights under Title IX.

OCR has investigated and worked with recipients to resolve many kinds of civil rights problems, including the following:

• the provision of less than a fair share of funds for athletic scholarships to females;

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• inequitable pay for female teachers holding similar teaching positions to those held by male counterparts; and

• discrimination against female students on the basis of pregnancy.

How to File a Discrimination Complaint with OCR

Anyone who believes there has been an act of discrimination on the basis of sex against any person or group in a program oractivity which receives ED financial assistance, may file a complaint with OCR under Title IX. The person or organization filingthe complaint need not be a victim of the alleged discrimination but may complain on behalf of another person or group. Acomplaint should be sent to the OCR enforcement office that serves the state in which the alleged discrimination occurred. Acomplaint must be filed within 180 days of the date of the alleged discrimination, unless the time for filing is extended forgood cause by the Enforcement Office Director. If you have also filed a complaint under an institutional grievance process,see the time limit discussed at the end of this section.

Complaint letters should explain who was discriminated against; in what way; by whom or by what institution or agency;when the discrimination took place; who was harmed; who can be contacted for further information; the name, address andtelephone number of the complainant(s) and the alleged offending institution or agency; and as much backgroundinformation as possible about the alleged discriminatory act(s). OCR enforcement offices may be contacted for assistance inpreparing complaints. OCR keeps the identity of complainants confidential except to the extent necessary to carry out thepurposes of the civil rights laws, or unless disclosure is required under the Freedom of Information Act, the Privacy Act orotherwise required by law.

If an investigation indicates there has been a violation of Title IX, OCR attempts to obtain voluntary compliance and negotiateremedies. Only when it cannot obtain voluntary compliance does OCR initiate enforcement action. Enforcement usuallyconsists of referring a case to the Department of Justice for court action, or initiating proceedings, before an administrativelaw judge, to terminate Federal funding to the recipient's program or activity in which the prohibited discrimination occurred.Terminations are made only after the recipient has had an opportunity for a hearing before an administrative law judge, andafter all other appeals have been exhausted.

Prior to filing a complaint with OCR against an institution, a potential complainant may want to find out about the institution'sgrievance process and use that process to have the complaint resolved. A complainant is not required by law to use theinstitutional grievance procedure before filing a complaint with OCR. If a complainant uses an institutional grievance processand also chooses to file the complaint with OCR, the complaint must be filed with OCR within 60 days after the last act of theinstitutional grievance process.

Where to Request Additional Information or File a Complaint

Each enforcement office is responsible for enforcing Title IX in the states and territories designated for that office.

If you wish additional information about Title IX, or a copy of the regulations which detail the requirements of Title IX, writeor phone the OCR enforcement office which serves your state or territory, or you may call 1-800-421-3481.

If you wish to file a complaint alleging sex discrimination by a recipient institution in your state or territory, write to theappropriate OCR enforcement office, or call, and follow the instructions stated in the preceding section: How to File aDiscrimination Complaint with OCR.

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72-1106 Chapter 72.--SCHOOLS

Article 11.--SCHOOL ATTENDANCE, CURRICULUM AND ACCREDITATION 72-1106. School term; exceptions; conditions; employment of noncertificated personnel.

(a) Subject to the other provisions of this section, a school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 186 school days for pupils attending kindergarten or any of the grades one through 11 and not less than 181 school days for pupils attending grade 12.

(b) Subject to a policy developed and adopted by the board of any school district, the board may provide for a school term consisting of school hours. A school term provided for in a policy adopted under this subsection shall consist of: (1) For pupils attending kindergarten, not less than 465 school hours in each school year; and (2) for pupils attending any of the grades one through 11, not less than 1,116 school hours in each school year; and (3) for pupils attending grade 12, not less than 1,086 school hours in each school year. Each board of education which develops and adopts a policy providing for a school term in accordance with this subsection shall notify the state board of education thereof on or before September 15 in each school year for which the policy is to be in effect.

(c) Subject to a plan developed and adopted by the board of any school district, the board may schedule the school days required for a school term provided for under subsection (a), or the school hours required for a school term provided for in a policy adopted under subsection (b), on a trimestral or quarterly basis. Each board of education which develops and adopts a plan providing for the scheduling of the school days or school hours of the school term on a trimestral or quarterly basis shall submit the plan to the state board of education for approval prior to implementation. The plan shall be prepared in such form and manner as the state board shall require and shall be submitted at a time or times to be determined and specified by the state board.

(d) Subject to a policy developed and adopted by the board of any district as an adjunct to the district's disciplinary policy or as a part of the district's school improvement plan, the board may schedule school days in addition to the school days scheduled for a school term provided for under subsection (a), or school hours in addition to the school hours scheduled for a school term provided for in a policy adopted under subsection (b), or both such additional school days and school hours for pupils who are in need of remedial education or who are subject to disciplinary measures imposed under the district's disciplinary policy. Any school day or school hour scheduled for a pupil under a policy adopted under this subsection may be scheduled on weekends, before or after regular school hours, and during the summer months. Inexcusable absence from school on any school day or during any school hour by any pupil for whom additional school days or school hours have been scheduled under a policy adopted under this subsection shall be counted as an inexcusable absence from school for the purposes of K.S.A. 72-1113, and amendments thereto.

(e) If the board of any school district, or its designee, shall determine that inclement weather will cause hazardous driving conditions, the board, or its designee, may close any or all of the schools within the district. The amount of time pupils have been in attendance when such determination is made shall be considered a school day of a school term or shall be considered the number of school hours for pupils to be in attendance at school in a day, whichever is

7272

applicable. Consonant with the other provisions of this section, a board may schedule any number of days or hours in excess of the regularly scheduled school days or school hours which the board determines will be necessary to compensate for those school days or school hours that schools of the district will remain closed during the school term due to hazardous driving conditions. If the number of days or hours schools remain closed due to hazardous driving conditions exceeds the number of days or hours scheduled by the board to compensate for such school days or school hours, the excess number of days or hours, not to exceed whichever is the lesser of (1) the number of compensatory days or hours scheduled by the board or (2) five days or the number of school hours regularly scheduled in five days, that schools remain closed due to such conditions shall be considered school days or school hours.

(f) The state board of education may waive the requirements of law relating to the duration of the school term upon application for such waiver by a school district. Such waiver may be granted by the state board of education upon: (1) Certification by a board that, due to the persistence of inclement weather, hazardous driving conditions have existed in the school district for an inordinate period of time; and (2) a determination by the state board that the school district cannot reasonably adjust its schedule to comply with statutory requirements. Such waiver shall not exempt a school district from providing a school offering for each pupil which is substantially equivalent to that required by law.

(g) Time reserved for parent-teacher conferences for discussions on the progress of pupils may be considered part of the school term.

(h) Time reserved for staff development or inservice training programs for the purpose of improving staff skills, developing competency in new or highly specialized fields, improving instructional techniques, or curriculum planning and study may be considered part of the school term for an aggregate amount of time equal to the amount of time in excess of the school term which is scheduled by a board of education for similar activities.

(i) Boards of education may employ noncertificated personnel to supervise pupils for noninstructional activities.

History: L. 1876, ch. 122, art. 5, § 2; R.S. 1923, 72-1106; L. 1943, ch. 248, § 38; L. 1957, ch. 384, § 1; L. 1969, ch. 314, § 1; L. 1975, ch. 366, § 1; L. 1975, ch. 367, § 1; L. 1976, ch. 309, § 1; L. 1977, ch. 243, § 1; L. 1978, ch. 288, § 1; L. 1979, ch. 221, § 8; L. 1980, ch. 217, § 1; L. 1982, ch. 293, § 1; L. 1984, ch. 261, § 6; L. 1984, ch. 262, § 2; L. 1991, ch. 220, § 1; L. 1991, ch. 219, § 1; L. 1992, ch. 280, § 40; L. 2001, ch. 215, § 11; July 1.

7373

Board Policies

Series J - Students

Student Fees and ChargesPolicy # JS

Building principals shall be authorized to collect fees approved by the board or to seek restitution for any schoolproperty lost, damaged, or destroyed by a student. Credit Card PaymentsCredit and debit cards may be accepted to pay fees, fines, and charges due the district. A fee may be collected tocover costs of accepting credit or debit cards. Fee SchedulesThe superintendent shall distribute a schedule of enrollment fees and other fees approved in advance by theboard to all building principals. The fee schedule shall include:

· A list of all items for which a charge is to be collected;· The amount of each charge;· The date due;· Classifications of students exempt from the fee or charge;· A system for accounting for and disposing of fees; and· An appeal procedure to be used by students or parents to claim exemption from paying the fees or

charges. Debt CollectionBuilding principals shall attempt to collect the justifiable value owed by a student of school property lost, damagedor destroyed by a student. If, after the attempt to collect, the amount remains unpaid, the principal shall reportthe matter to the superintendent who shall consult with the school board's attorney, and they shall jointlyrecommend a course of action to the board. Forwarding Pupil RecordsAdministrators shall forward student's school records upon request and may not withhold them for any reason.

Adoption Date: 10/9/2000, Revised: 6/8/2009 J - Students

7474

Board Policies

Series I - Instructional Program

Graduation RequirementsPolicy # IHF

The board may adopt graduation requirements exceeding the minimums set forth by state regulation.

Policy References:JFCA

Adoption Date: 12/8/2003, Revised: 6/8/2009 I - Instructional Program

7575

Board Policies

Series J - Students

InoculationsPolicy # JGCB

All students enrolling in any district school shall provide the building principal with proof of immunization ofcertain diseases or furnish documents to satisfy statutory requirements. Booster shots required by the Secretaryof the Department of Health and Environment are also required. A copy of this policy and the applicable state law shall be distributed to students, prospective students or theirparents on or before May 15th of each school year. The superintendent shall issue a news release each Augustexplaining the required inoculations and booster shots. Parents may delegate in writing their authority to consentto immunizations. If the parent is not reasonably available, and the authority to consent has not been denied asprovided in law, individuals other than the parent may consent to the immunizations as provided for in currentlaw. Students who fail to provide the documentation required by law may be excluded from school by thesuperintendent until statutory requirements are satisfied. Notice of exclusion shall be given to theparents/guardians as prescribed by law. Students who are not immunized against a particular disease(es) may beexcluded from school during any outbreak. Each principal shall forward evidence of compliance with the inoculation law to other schools or school districtswhen requested by the school or by the student's parents/guardians.

Policy References:JGC

Adoption Date: 2/9/1998, Revised: 6/8/2009 J - Students

7676

DDooddggee CCiittyy UUSSDD 444433

Patrons of USD 443


Superintendent of Schools

District Administration

7777

Administrative Cabinet

Superintendent of Schools Alan R. Cunningham

Assistant Superintendent for Elementary

Education Judy

Beedles-Miller

Assistant Superintendent for Secondary

Education Mischel Miller

Executive Director of Management

Information Services

Ray Wipf

Executive Director of Human Resources

Susan Scherling

Executive Director of Business and

Operations William

Hammond

Resources to the Administrative Cabinet: 1. Yvonda Acker, Public Information Supervisor 2. John Maples, Asst. Director of Special Education

DDooddggee CCiittyy UUSSDD 444433 7878

Elementary Education

Assistant Superintendent for Elementary Education Judy Beedles-Miller

Early Childhood Education

Bright Beginings Early Childhood

Tami Knedler

K-5 Elementary Schools

Elementary Schools K-5 Principals

State and Federal Programs

The Learning Center and First Stop Enrollment Center

Barb Norton


Secondary Education

Assistant Superintendent for Secondary Education Mischel Miller

Dodge City High School

Jacque Feist

Comanche Middle School

Marc Woofter

Dodge City Middle School

Mike King

Alternative Education

Matt Turner

Therapeutic Education

Brian Hastings

ESL/Migrant Education Dr. Robert

Vinton

DDooddggee CCiittyy UUSSDD 444433

USD 443 liaison with SWPRSC’s Dodge City Education Center (Adult Diploma Program)

8080

Business and Operations

Executive Director of Business and Operations William Hammond

Fiscal Services

District Comptroller Molly Miller

Maintenance

Supervisor of Maintenance Chris Meyer

School Nutrition

Supervisor of Nutrition

Kathy Konrade

Transportation

Supervisor of Transportation

Diana Loera

Kansas Heritage Center

Kansas Heritage Center Director

TBD


Human Resources

Executive Director of Human Resources Susan Scherling

Benefits Specialist

Marcia Gutierrez

Employment Secretary

Rosa Aleman

Applications Secretary

Mindy Rehmert

Records Secretary

Yalanda Tieben

Admin. Bldg. Receptionist

Esmeralda Gomez


Management Information Services

Executive Director of Management Information Services Ray Wipf

Director of Instructional Technology

TBD

Network and Hardware Supervisor

Steve Tweedy

Software Supervisor

Jan Kaufman


Public Information Office

Public Information Officer Yvonda Acker

Public Information Specialist

Regina Lefort Public Information Assistant

Karen Blankman


Board Policies

Series G - Personnel

Travel ExpensesPolicy # GAN

The board shall provide reimbursement for expenses incurred in travel related to the duties of the district’semployees when approved in advance by the superintendent. Mode of travel will be based on, but not limited to,the availability of transportation, distance and number of persons traveling together. Air travel will be reimbursedat the coach rate unless coach space is not available.

Policy References:BBBF, CG, CEF, GBRC, & GCA

Adoption Date: 6/6/2006, Revised: 6/22/2009 G - Personnel

Travel ExpenseRegulation Info GANRRequests for reimbursement shall have the following attached: receipts for transportation, parking, hotelsor motels, meals and other expenses for which receipts are ordinarily available. For the authorized use of apersonal car, including approved travel between buildings, staff members shall be reimbursed at a mileagerate established by the board.

8585

RESOLUTION NO. 20140714A TO ESTABLISH REGULAR MEETING DATES

RESOLUTION

Be it resolved that pursuant to K.S.A. 72-8205, the Board of Education of Unified

School District No. 443, Ford County, Kansas, at its regular meeting held July 14, 2014,

established the following meeting schedule for regular Board of Education meetings to be

held during the 2014-2015 school year:

Hour of commencing the meeting: 7:00 p.m. Day of the week the meeting will be held: Monday Week of the month the meeting will be held: Second (If a second meeting is

necessary, it will typically be scheduled on the Fourth Monday of the month.) Meeting place: 1000 N. Second Avenue, Austen Board of Education Auditorium If the established meeting date conflicts with a regular school holiday, such regular

meeting will be held the first and third weeks of the month, commencing at 7:00 p.m. If the

established meeting is cancelled because of an emergency, within 24 hours of such

cancellation, the Board shall establish and give notice of the new meeting date and time.

The Board of Education reserves the right to adjourn any regular meeting to another

time and place.

________________________________ Board President Attest: __________________________ Clerk, Board of Education

8686

Date Time LocationMonday, July 14, 2014 7:00 p.m. 1000 Second AvenueMonday, August 11, 2014 7:00 p.m. 1000 Second Avenue

* Monday, August 25, 2014 7:00 p.m. 1000 Second AvenueMonday, September 8, 2014 7:00 p.m. 1000 Second Avenue

* Monday, September 22, 2014 7:00 p.m. 1000 Second AvenueMonday, October 13, 2014 7:00 p.m. 1000 Second Avenue

* Monday, October 27, 2014 7:00 p.m. 1000 Second AvenueMonday, November 10, 2014 7:00 p.m. 1000 Second Avenue

* Monday, November 24, 2014 7:00 p.m. 1000 Second AvenueMonday, December 8, 2014 7:00 p.m. 1000 Second AvenueMonday, January 12, 2015 7:00 p.m. 1000 Second Avenue

* Monday, January 26, 2015 7:00 p.m. 1000 Second AvenueMonday, February 9, 2015 7:00 p.m. 1000 Second Avenue

* Monday, February 23, 2015 7:00 p.m. 1000 Second AvenueMonday, March 9, 2015 7:00 p.m. 1000 Second AvenueMonday, April 13, 2015 7:00 p.m. 1000 Second Avenue

* Monday, April 27, 2015 7:00 p.m. 1000 Second AvenueMonday, May 11, 2015 7:00 p.m. 1000 Second AvenueMonday, June 8, 2015 7:00 p.m. 1000 Second Avenue

* Monday, June 22, 2015 7:00 p.m. 1000 Second AvenueMonday, July 13, 2015 7:00 p.m. 1000 Second Avenue

* Second meeting, if necessary

Unified School District 443Dodge City Public Schools

Ford County, Kansas

2015-2015 Board of Education Meetings

8787

RESOLUTION NO. 20140714B FOR RESCINDING POLICY STATEMENTS FOUND IN BOARD MINUTES

RESOLUTION

Be it resolved that all policy statements found in the minutes of this Board of

Education prior to the date of this meeting be rescinded, and that the Board of Education

adopt the policy manual (or written policies) as presented and recommended by the

superintendent of schools, to govern this school district during the 2014-2015 school year,

subject to periodic review, amendment, and revision by the Board of Education.

______________________________ Board President Attest: __________________________ Clerk, Board of Education

8888

RESOLUTION NO. 20140714C WAIVING THE GENERALLY ACCEPTED ACCOUNTING PRINCIPLES REQUIREMENT

RESOLUTION

WHEREAS Unified School District No. 443, Dodge City, Kansas, has determined that

the financial statements and financial reports for the year ended June 30, 2014, to be

prepared in conformity with the requirements of K.S.A. 75-1120a(a), are not relevant to the

requirements of the cash basis and budget laws of this state and are of no significant value

to the Board of Education or the members of the general public of Unified School District

No. 443 and

WHEREAS there are no revenue bond ordinances or resolutions or other ordinances

or resolutions of the municipality which require financial statements and financial reports to

be prepared in conformity with. K.S.A. 75-1120a(a) for the year ended June 30, 2014.

NOW, THEREFORE BE IT RESOLVED, by the Board of Education of Unified School

District No. 443, Dodge City, Kansas, in regular meeting duly assembled this 14th day of July,

2014 that the Board of Education waives the requirements of K.S.A. 75-1120a(a) as they

apply to Unified School District No. 443 for the year ended June 30, 2014.

BE IT FURTHER RESOLVED that the Board of Education shall cause the financial

statements and financial reports of Unified School District No. 443 to be prepared on the

basis of cash receipts and disbursements as adjusted to show compliance with the cash

basis and budget laws of this State.

___________________________________ Board President Attest: __________________________ Clerk, Board of Education

8989

RESOLUTION NO. 20140714D FOR DESTRUCTION OF RECORDS

RESOLUTION BE IT RESOLVED THAT, the Board of Education of Unified School District No. 443,

Ford County, Kansas hereby authorizes the Clerk of the Board to destroy records pursuant

to K.S.A. 72-5369 and K.S.A. 72-5370.

CERTIFICATE

This is to certify that the above resolution was duly adopted by the Board of

Education of Unified School District No. 443, Ford County, Kansas, the 14th day of July, 2014.

_______________________________ Board President Attest: __________________________ Clerk, Board of Education

9090

RESOLUTION NO. 20140714E TO ESTABLISH HOME RULE BY BOARD OF EDUCATION

RESOLUTION

WHEREAS, the Board of Education of Unified School District No. 443, Ford County,

Kansas, has determined that the exercise of powers granted by the legislature is of benefit to

the board and local patrons; and

WHEREAS, Kansas law authorizes the board to transact all school district business; and

WHEREAS, the board intends to adopt policies that the board deems appropriate to

perform its constitutional duty to maintain, develop and operate local public schools; and

WHEREAS, the board acknowledges that the power granted by law shall not be

construed to relieve the board from any obligations to comply with state law; and

WHEREAS, the board acknowledges that the powers granted by law and this resolution

shall not be construed to relieve any other unit of government of its duties and responsibilities

prescribed by law; and

WHEREAS, the board acknowledges that the powers granted by law do not create any

responsibility on the part of the district to assume the duties or responsibilities that are

required of another unit of government;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District

No. 443, Ford County, Kansas, that the board shall exercise the power granted by law and by

this resolution.

ADOPTED by the Board of Education of Unified School District 443, Ford County,

Kansas, the 14th day of July, 2014.

__________________________________ Board President

Attest: __________________________ Clerk, Board of Education

9191

RESOLUTION NO. 20140714F TO ESTABLISH PETTY CASH FUND

RESOLUTION


Kansas, has determined that the creation of a petty cash fund is an efficient method to pay

expenses for school district purposes in emergencies; and

WHEREAS, Kansas law authorizes the establishment of petty cash funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School

District No. 443, Ford County, Kansas, that a petty cash fund designed as the Learning

Center Building Petty Cash Fund is created for the purpose of receiving and expending funds

for needed district expenditures in an emergency. The fund shall be in the amount of

$250.00. NOTE: Cannot exceed $250.00

The fund shall be administered by Principal, Director, or designee. The Secretary

shall keep a record of all receipts and expenditures of the fund and shall prepare and file

with the board, a statement showing all receipts, expenditures and balance at the end of

each month and at the end of each school year. An itemized receipt shall be maintained for

each expenditure. Any person authorized to administer a petty cash fund shall be bonded

by the school district.

Upon proper report to the board, the petty cash fund shall be replenished by payment

from the appropriate fund of the school district.

The petty cash fund shall not be loaned or advanced against the salary of any

employee.

9292

Funds in the petty cash fund shall remain district funds but shall not be considered

school money for purposes of K.S.A. 72-8202d, and the provisions of K.S.A. 12-105b shall

not apply.

ADOPTED by the Board of Education of Unified School District No. 443, Ford County,



9393

RESOLUTION NO. 20140714G TO ESTABLISH ACTIVITY FUNDS

RESOLUTION


Kansas, has determined that the creation of activity funds is an efficient method to pay

expenses for student activities; and

WHEREAS, Kansas law authorizes the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School

District No. 443, Ford County, Kansas, that the following activity funds be created for the

purpose of receiving and expending funds for student activities, including athletics, music,

forensics, dramatics and other board-approved student extra-curricular activities.

Activity Funds for 2014-2015:

• Bright Beginnings • Beeson Elementary • Central Elementary • Linn Elementary • Miller Elementary • Northwest Elementary • Ross Elementary • Soule Elementary • Sunnyside Elementary • Wilroads Gardens Elementary • Comanche Middle School • Dodge City Middle School • Dodge City High School • The Learning Center • USD 443 – Kansas Heritage • Kansas Heritage Money Market • Nutrition Program Money Market

9494

Each fund shall be administered by the Principal, Director, or designee, and a record

of all receipts and expenditures of the fund shall be prepared and filed with the Board

showing all receipts, expenditures, and balances at the end of each month and at the end of

each school year. Any person authorized to administer an activity fund shall be bonded by

the school district.

Funds in the activity fund shall remain district funds but shall not be considered

school money for purposes of K.S.A. 72-8202d, and the provisions of K.S.A. 12-105b shall

not apply.

ADOPTED by the Board of Education of Unified School District No. 443, Ford County,



9595


Date: July 14, 2014

Subject: New Teacher Institute

Initiated By: Judy Beedles Miller and Mischel Miller

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Retaining new teachers is very important for Dodge City Public Schools. To welcome, assist, and support new teachers. Dodge City Public Schools conducts a New Teacher Institute consisting of four total days. In addition to the New Teacher Institute, veteran staff members are assigned as mentors for the new teachers to assist and enhance a new teacher’s transition to the classroom. CURRENT CONSIDERATIONS: The New Teacher Institute for 2014-15 will be August 13 ,14, and 15 with three days of activities. The balance of the four days of training will be completed by the end of the first semester. Each New Teacher Institute is divided into pre-school, elementary, middle and high school sessions to meet the needs of the four groups. Board of Education members are invited to attend the Opening and Welcome of the New Teacher Institute on Wednesday, August 13, at The Learning Center. Introductions of Board of Education members, administrators and instructional coaches will be made by Mr. Cunningham at 9:00 AM on August 13. Specific times and details will be sent to all Board members after the agendas are finalized. FINANCIAL CONSIDERATIONS: New teachers attending the New Teacher Institute are compensated at the Tier I substitute teacher rate of $100.00 per day. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the 2014-15 New Teacher Institute information. RECOMMENDED ACTION:


9696


Date: July 14, 2014 Subject: Board of Education Electronic Communications

and Internet Access Initiated By: Alan R. Cunningham and Ray Wipf

Attachments: Board Policy IIBG

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The Dodge City Unified School District provides technology resources to its students and staff for educational and administrative purposes. The goal in providing these resources is to facilitate resource sharing, innovation, and communication. The use of district technology resources applies to the governance of the school district, as well. Electronic communications among Board members and school district administration increases the timeliness, efficiency and effectiveness of the governance of Dodge City Public Schools. CURRENT CONSIDERATION: The school district will provide basic Internet access and an iPad tablet computer to each Board of Education member. This computer is to be used to access school district related resources and documents, as well as access school district email. USD 443 will provide technical service and set-up for each Board of Education member for the use of this school district technology at home. The tablet computer will remain the property of Dodge City Public Schools, with its usage governed by Board of Education Policy IIBG. The Board of Education is also subject to the Kansas Open Meetings Act (KOMA), as it applies to gathering, assembly, telephoning or other means of interactive communications among Board members, as well as between the Board and school district administration. FINANCIAL CONSIDERATION: Upon request, each Board of Education member will be reimbursed for the cost of Internet access that is used for school district business. The Management Information Services Department estimates the monthly cost for basic internet access to be $30.00 per month. At the end of the school year, each Board of Education member my submit a reimbursement claim to the school district for up to $30.00 per month for Internet access used for school district business. The total estimated cost for each Board of Education member for Internet access is $360.00 per year, plus the prorated cost of the tablet computer. Funds are budgeted and are available from the Board Expense budget in the school district’s General Fund. STAFF RECOMMENDATION: The Board of Education is respectfully requested approve the continued distribution of an iPad tablet computer to each Board of Education member and the reimbursement for Internet access from home in an amount not to exceed $30.00 per month, for the purpose of accessing school district related resources and documents, as well as accessing school district email RECOMMENDED ACTION:

Approval Informational Discussion

9797

IIBG Computer Use (See also ECH, JCDA and KBA) Use of District Computers/Privacy Rights District issued computer systems and electronic devices (including, but not limited to Smartboards, iPads, iPhones, eReaders, and eBooks ) are for educational and professional use only. All information created by staff shall be considered district property and shall be subject to unannounced monitoring by district administrators. The district retains the right to discipline any student, up to and including expulsion, as well as any employee, up to and including termination, for violations of this policy. Copyright Software acquired by staff using either district or personal funds, and installed on district computers, must comply with copyright laws. Proof of purchase (copy or original) must be filed in the district office. Installation No software, including freeware or shareware, may be installed on any district computer until cleared by the network administrator. The administrator will verify the compatibility of the software with existing software and hardware, and prescribe installation and de-installation procedures. Program files must have the superintendent’s approval to be installed on any district server or computer. Hardware Staff shall not install unapproved hardware on district computers, or make changes to software settings that support district hardware without authorization from the district hardware/network supervisor. Audits The administration may conduct periodic audits of software installed on district equipment to verify legitimate use. E-mail Privacy Rights Employees and/or students shall have no expectation of privacy when using district e-mail or other official communication systems. Any e-mail or computer application or information in district computers or computer systems is subject to monitoring by the administration. Ownership of Employee Computer Materials Computer materials or devices created as part of any assigned district responsibility or classroom activity undertaken on school time shall be the property of the board. Cameras Cameras may be used at school, on school property or at school activities or functions only if they are not disruptive, as determined by the school staff. Cameras shall not be used in the classroom unless the photographs or videos taken are for an official or authorized school publication or broadcast. Cameras shall not be used in such a fashion as to inappropriately

9898

invade the privacy of others. No camera shall be used in any restroom, dressing area, or locker room. Cameras shall not be used to record confidential material, such as classroom material, tests, or grade book entries. For the purposes of this section, “camera” shall be defined to include film cameras, movie cameras, digital cameras, video cameras, cellular telephone cameras (capable of recording either still images and/or video), videophones, web cameras, and any other device capable of taking, storing, transmitting, or viewing pictures or video. IIBG-R Computer Use (See ECH, JCDA and KBA) Use of District Computers/Privacy Rights Staff Handbook Employees shall have no expectation of privacy when using district e-mail or other official communication systems. E-mail messages shall be used only to conduct approved and official district business. All employees must use appropriate language in all messages. Employees are expected to conduct themselves in a professional manner and to use the system according to these guidelines or other guidelines published by the administration. Any e-mail or computer application or information in district computers or computer systems is subject to monitoring by the administration. The district retains the right to duplicate any information in the system or on any hard drive. Employees who violate district computer policies are subject to disciplinary action up to and including termination. Student Handbook Students shall have no expectation of privacy when using district e-mail or computer systems. E-mail messages shall be used only for approved educational purposes. Students must use appropriate language in all messages. Students are expected to use the system following guidelines approved by teachers or the administration. Any e-mail or computer application or information in district computers or computer systems is subject to monitoring by the staff and/or administration. The school retains the right to duplicate any information created by students in a computer system or on any individual computer. Students who violate these rules, or any other classroom rules relating to computer use are subject to disciplinary action up to and including suspension from school. Approved: USD 443 Board of Education 07/09/12

9999


Date: July 14, 2013 Subject: Music Instrument Purchase

(Year 2 of the 3-year plan) Initiated By: Judy Beedles Miller and Mischel Miller

Attachments: Bids

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Research indicates that student involvement with the Fine Arts promotes increased academic achievement. Dodge City Public Schools has worked to develop and support the instrumental music program in grades 6-12. There is a desire to continually increase the number of students that participate in the school district’s music programs. Due in large part to exceptional music directors, the district’s music program has received much recognition over the past several years. This is a source of pride for both the students and the community. The cost of band and orchestra instruments can be a barrier to some of our students wanting to participate in a quality instrumental music experience. Certain large, costly instruments, as well as a limited number of smaller instruments, have been furnished to the band and orchestra programs by Dodge City Public Schools for many years. The rising percentage of our student population identified as at-risk (low SES) indicates a need for the district to continue to supplement this curriculum in order to provide equitable access. A three-year (2013-2014 through 2015-2016) Music Instrument Purchase Plan was approved by the Board of Education on July 1, 2013. The plan has been renewed by the Board every three years since the original approval in 2005. CURRENT CONSIDERATIONS: A plan for replacement of the school district’s large, costly band and orchestra instruments, as well as for acquisition of an appropriate number of smaller instruments for student loan, is needed to insure a quality music program and equitable access to the music curriculum by all students. In addition, large instruments are vital to the maintenance of a 6A High School band and orchestra. The proposed plan for replacement and acquisition of instruments was determined based on the experience and recommendations of the district’s band and orchestra directors, based on the instrumentation necessary to properly outfit a secondary instrumental music program. FINANCIAL CONSIDERATIONS: The three-year purchase/replacement schedule for band and orchestra instruments for grades 6-12 was approved and budgeted. The total funds approved for the three-year plan was $165,000, or approximately $55,000 per year. Bids were solicited for the second year of the plan, and the recommendation is to accept the attached bids in the amount of $54,887.49. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the bids for second year of the three-year purchase/replacement plan for band and orchestra instruments for grades 6-12, for a total of $54,887.49. RECOMMENDED ACTION:


100100

June 23, 2014 President Killion, Members of the Board and Superintendent Cunningham: Musical instrument bids were sent to music retailers this month and were back within two weeks. Whitney Van Der Kamp, Assistant Director of Orchestras, and I have reviewed the bids and respectfully request that you accept wind instrument bids from Senseney Music, percussion instrument bids from Steve Weiss Music and string instrument bids from Shar Music. Specific instrument brands were requested by the USD443 instrumental music staff. The brands were selected based on the overall craftsmanship of the instruments, durability and tone quality. The district’s staff has years of experience with these brands and know that they are the right fit for our students. Quality instruments, though they are more expensive, will have a longer life expectancy, incur fewer repairs and produce a much richer tone. I would also like to recommend Steve Weiss Music for the percussion instrument bid. Steve Weiss Music is a dealership devoted exclusively to the selling of percussion instruments and is recognized as the leading percussion supplier in the United States. Their employees are musicians and check all the instruments they sell to guarantee that their quality will meet the needs of the buyer. I feel that using Steve Weiss Music will ensure that we will be getting the best instruments for our students at the most affordable prices. Thank you for your generosity in providing instruments for the USD443 students. Their lives are enriched through music and the opportunity wouldn’t be available for all students without the board’s financial support. Sincerely, Jason Richins USD443 Director of Bands

101101

USD443 – Dodge City Public Schools

WIND INSTRUMENT BID – BID GOOD FOR 30 DAYS Senseney Music

2300 E. Lincoln

Wichita, KS 67211

Attention: Jim Mareda, [email protected]

Instrument Brand Model Quantity Bid Price Total Comments

Flute Gemeinhardt 2SP 6 $280.00 $1,680.00

Bass Clarinet Yamaha YCL221II 2 $1,920.00 $3,840.00

Alto Sax Yamaha YAS26 7 $1,067.00 $7,469.00

Tenor Sax Yamaha YTS26 3 $1,345.00 $4,035.00

Sousaphone Jupiter 696S 2 $3,800.00 $7,600.00

ELECTRONICS Instrument Brand Model Quantity Bid Price Total Comments

Portable PA Yamaha 400I 1 699.99 699.99

Bid includes: Hand/eye inspection, set-up and delivery

Jim Mareda

102102

Shar Purchase 2014

2465 S. Industrial Hwy.

PO Box 1411

Ann Arbor, MI 48106-1411

Attention: Paula Leshkevich, [email protected]

Instrument Brand Details Price Quantity Total

Violin Franz Hoffman Maestro 4/4 Heritage Deluxe Challenger Case $338 15 $5,070

Fiberglass bow

Violin Franz Hoffman Maestro 4/4 Thermoplastic Case $309 15 $4,635

Fiberglass bow

Viola Carlo Lamberti 16" Heritage Challenger Deluxe Viola Case $684 4 $2,736

Fiberglass bow

Helicore strings

Viola Franz Hoffman Etude 15" Thermoplastic Case $246 2 $492

Fiberglass bow

Dominant strings (Overture Ultra)

Cello Franz Hoffman Concert 4/4 Mobile Cello Case Black 4/4 $1,038 3 $3,114

Fiberglass bow

D'Addario strings

Cello Franz Hoffman Amadeus 4/4 Heritage Padded Bag 4/4 $539 3 $1,617

Fiberglass bow

D'Addario Prelude strings

Bass Franz Hoffman Amadeus 1/2 Hertitage 5mm Bass Bag 1/2 $944 1 $944

Fiberglass French Bow

Bass Franz Hoffman Prelude 3/4 Heritage Padded Bass Bag 3/4 $1,378 1 $1,378

Fiberglass French Bow

$19,986

*S&H built is built into the price

103103

Quotation #

Steve Weiss Music

2324 Wyandotte Road

Willow Grove PA 19090

Ph:(215)659-0100 Fx:(215)659-1170

ACCOUNTS PAYABLE

DODGE CITY HIGH SCHOOL

2201 ROSS BLVD

DODGE CITY, KS 67801

JASON RICHINS

DODGE CITY HIGH SCHOOL

2201 ROSS BOULEVARD

BAND

DODGE CITY, KS 67801

59660 BB /BB S /EMAIL QUOTATION, EXP 08/08/14

(620) 227-1621 0.0 0 UPS

Quoted prices reflect payment by check within 30 days,

and avoid additional 3% charge for card payment.

106/09/14 523777A

Customer No. Sales I.D. Reference # Source Terms

Phone Number Total Wt. Zone Pkg Ship Via

Qty B/O Ship Item # Description Un. Price Ds Amount

PageQuotation Date

Bill To Ship To

Ordered By Warehouse

1 YAM-YMRD24 1-Yamaha Acoustalon 4 1/3 Octave

Marimba w/Cover and Multi

4745.00 -- 4745.00

00C

Frame II.

1 YAM-RD2700 1-Yamaha Multi Frame II Parts to

Upgrade YV2700, YVR2700.

1195.00 -- 1195.00

3 YAM-CH750 14-Yamaha Cymbal Holder, Short 26.50 -- 79.50

(now ch-750w)

1 YAM-DS840 14-Yamaha Drum Throne-Heavy Weight,

Double Braced

105.00 -- 105.00

1 ZIL-A20584 16B-Zildjian 18 A Custom Projection

Crash

205.00 -- 205.00

1 ZIL-K0943 16D-Zildjian 14 K Custom Dark

Hi-Hats

350.00 -- 350.00

1 ZIL-K0953 16D-Zildjian 18 K Custom Dark Crash 245.00 -- 245.00

1 ZIL-K0998 16D-Zildjian 20 K Custom Hybrid Ride 280.00 -- 280.00

2 ZIL-K1012 16I-Zildjian 18 K Constantinople

Suspended

300.00 -- 600.00

4 ZIL-A0475 16J-Zildjian 16 A-ZMAC Pair 320.00 -- 1280.00

1 SKB-TPX2 21C-SKB Trap Case w/ Integrated

Fold-Down Cymbal Vault.

305.00 -- 305.00

27 L , 10.5 W x 16.5 H.

4 YAM-RDC10 6E-Yamaha Square Multi Clamp for

Field Frame

34.50 -- 138.00

Fits Multi Frame II and Tough

Terrain Frames

MERCHANDISE QUOTATION TOTAL $ 9527.50

SHIPPING & HANDLING $ 50.00

QUOTATION TOTAL $ 9577.50

104104


Date: July 14, 2014

Subject: 2014-2015 All-District Calendar

Initiated By: Yvonda Acker

Attachments: 2014-2015 All-District Calendar (Delivered under separate cover prior)


BACKGROUND INFORMATION: Each year since 1977, USD 443 has distributed a school calendar, free of charge, to the taxpaying district. First and foremost, it is an excellent communication tool and is well-received in the community, based on verbal feedback and the display of the calendars in offices, shops, and in homes throughout the community. Secondly, the calendar serves to provide a host of information to the public, including directory notice information regarding students. CURRENT CONSIDERATIONS: As has been done for the last four years, this year’s calendar was produced with an online version available at www.usd443.org/calendar. This online component enables schools and activities to more readily update schedules, as needed. This is the culmination of a number of people’s hard work from data entry, to design expertise, to photographic talents. This calendar project continues to win design and communication awards every year for its clarity, use as a communication tool, and relatively low cost. Last year, the decision was made to separate athletic activities from other school activities and include those in schedule form at the end of the calendar. We decided to continue that practice with a slight change of adding a smaller, abbreviated version of the sports schedules included on each page, as well. FINANCIAL CONSIDERATIONS: Since 2007, the district has saved approximately $19,000 on the cost of the calendar by designing, producing, sorting, counting and boxing the calendar for postage. Total costs of the 2014-2015 All-District Calendar are approximately $3,420. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive this report on the 2014-2015 All-District Calendar. RECOMMENDED ACTION:


105105


Date: July 14, 2014 Subject: 2014-2015 Back-to-School Convocation -

Monday, August 18, 8:00 AM to 10:00 AM at DCHS

Initiated By: Yvonda Acker

Attachments: None


BACKGROUND INFORMATION: Dodge City USD 443 hosts an “All Staff Breakfast” and Welcome Back meeting on the first day of each new school year. CURRENT CONSIDERATIONS: This year’s breakfast and staff meeting is scheduled for Monday, August 18, at Dodge City High School. The day will begin with breakfast, provided by the School Nutrition Staff, from 7:00 AM until 7:45 AM, followed by an all-staff meeting and introductions at 8:00 AM. FINANCIAL CONSIDERATIONS: Funds are budgeted annually for this activity. STAFF RECOMMENDATION: The Board of Education is respectfully requested to join the staff of Dodge City USD 443 for the “Back-to-School Breakfast” and Welcome Back meetings on Monday, August 18, beginning at 7:00 AM at Dodge City High School. RECOMMENDED ACTION:


106106


Date: July 14, 2014 Subject: USD 443 Health Benefit Premium

Recommendations for 2014-2015 Plan Year

Initiated By: Susan Scherling, Executive Director of Human Resources and Bonnie Austin, Health Benefit Plan Chair

Attachments: Recommendation for premium/plan changes for 2014-2015 plan year

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Article 6 of the Negotiated Agreement between Dodge City National Education Association and the USD 443 Board of Education states, “The insurance benefits will be provided by companies selected by Dodge City NEA, after consultation with representatives of all employment areas within the District, and approved by the Board.” The school district provides a partially self-funded health benefit plan, currently utilizing Meritain Health as Third Party Administrator. District health benefits are available to all full-time employees of USD 443. CURRENT CONSIDERATIONS: The Health Benefit Plan year is from October 1 through September 30. Each year at this time, it is the responsibility of the USD 443 Health Benefit Committee – in addition to input received from Brent Hillier, Benefit Health Advisor Group representative for USD 443 – to review the Health Benefit program and recommend rate and/or plan changes to the USD 443 Board of Education. Bonnie Austin, Health Benefit Committee Chair, will be present to provide the Board with the Committee’s recommendation for premium cost/benefits for the 2014-2015 plan year.

FINANCIAL CONSIDERATIONS: There are no financial considerations for this information at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the recommendation from the District Health Benefit Committee for premium cost/benefits for the 2014-2015 plan year. RECOMMENDED ACTION:


107107

DRAFT – PROPOSED!!!!!!

Summary of USD #443 Health Insurance Plans 2014-15

USD #443 carries a partially self-funded plan. We currently work with Benefit Health Advisors and Meritain

Health to manage our plan and process our claims. We offer 3 plans to all full-time employees.

This recommendation contains NO CHANGES to current plan benefits at this time. If there is a need for

additional revenue and/or cost reduction after the bids for our stop loss coverage are secured (early August),

we will consider benefit adjustments.

Plan I Plan II Plan III

Deductibles

$550 (individual) $1000 (individual) $1200 (individual)

$1100 (family) $2000 (family) $2400 (family)

Out of Pocket Maximums

$3000 (individual) $3500 (individual) $4000 (individual)

$6000 (family) $7000 (family) $8000 (family)

$30 co-pay office visits $30 co-pay on office visits $30 co-pay on office visits

50 / 50 share coverage on 80% coverage after deductible 80% coverage after deductible

expenses – 100% coverage is met – 100% coverage when is met – 100% coverage when

when out of pocket limit out of pocket limit is met out of pocket limit is met

is met

Rx Drug Card Program – same for all plans

$20 co-pay on generic drugs

$50 co-pay on preferred drug

$90 co-pay on non-preferred drugs

108108

The committee is recommending a premium rate increase to cover cost of claims, medical inflation, and a rise

in premium costs for our stop loss coverage. Our best predictions are based on trends in current usages by

our participants, a medical inflation of 8%, and a substantial increase in stop loss premiums due to our five-

year history of losses for our stop loss carriers.

As in the past, Plan I and Plan II continue to cost the plan substantially more than the revenue generated by

premiums for those groups. Because of this, we recommend a higher percentage increase for Plans I & II. Our

recommendations for premiums are in the table below.

Costs (per month):

(Current premium rates in red)

Plan I (+13.6%) Plan II (+11.6%) Plan III (+9.6%) Dental only

Employee 1257 (1106) 875 (784) 685 (625) 61 (55)

Employee & Spouse 2513 (2218) 1749 (1567) 1367 (1247) 125 (114)

Employee & Children 2264 (1993) 1574 (1410) 1229 (1121) 125 (114)

Family 2770 (2439) 1924 (1724) 1503 (1371) 125 (114)

In the following table, you will find the number of participants currently enrolled in each plan. This helps us

see that the majority of our participants will experience the smallest increase possible.

Current Number of Participants:

Plan I Plan II Plan III Dental only

Employee 8 36 387 1

Employee & Spouse 1 2 35 2

Employee & Children 0 1 16 0

Family 1 4 68 3

109109


Date: July 14, 2014 Subject: 2014-15 Staffing Update

Initiated By: Susan Scherling, Executive Director of Human Resources

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: USD 443 has announced certified staff openings for the 2014-15 school year. In addition to electronically posting the openings, USD 443 staff have attended several University Teacher Career Fairs in Kansas during the 2014 Spring to personally acquaint the pool of teacher candidates with the opportunities available with USD 443. CURRENT CONSIDERATIONS: The electronic venues used to post positions include:

USD 443 district web site: www.usd443.org Including the USD 443 Twitter and Facebook postings KEEB web site: www.kansasteachingjobs.com Hire Kansas Talent Consortium

The Executive Director of Human Resources will review certified staff hiring confirmations for the 2014-15 school year. FINANCIAL CONSIDERATIONS: There are no financial considerations for this report. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the update regarding staffing for the 2014-15 school year. RECOMMENDED ACTION:


110110


Date: July 14, 2014 Subject: Budget and Revenue Assumptions, including

Published Budget

Initiated By: William R. Hammond

Attachment: Budget Calendar, State Aid percentages History, and Mill Levy Analysis

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Budget information has been provided to the Board of Education over the past several months, especially the effect of legislative changes in school finance. The Board of Education, at the May 12, 2014 meeting, directed administration to prepare the FY2014-2015 budget based on SSHB2506, a weighted student FTE increase of 200 and an 8 mill Capital Outlay. Administration attended the KSDE Budget Workshop on June 16th, 2014. Dodge City Public Schools was chosen as a beta site for KSDE budget software. This has allowed Niki Thomas to start completing the budget document. CURRENT CONSIDERATIONS: Administration has prepared a budget as directed by the Board of Education. A “final published budget” will be updated to include updated county assessed valuation information. The business office is currently focusing on those fund budgets which affect a mill levy. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to authorize publishing the FY2014-2015 budget and to hold a budget hearing and approve a budget on August 11, 2014. RECOMMENDED ACTION:


111111

BOARD OF EDUCATION BUDGET CALENDAR FY2014-2015/FY2015-2016

July 2014 Approve Budget Calendar

January 2015 Present FY2014-2015 Revenue Based on State Audit of SO66

February 2015 Project FY2014-2015 Revenue Based on Governor’s State of State and Governor’s Proposed Budget.

Board of Education Approve Revenue Assumptions for Preparing Budget

March 2015 Board of Education Approve Expenditure Assumptions for Preparing FY 2015- 2016 Budget

April 2015

May 2015

June 2015 Present FY2014-2015 and FY2015-2016 Revenue Based on Legislative Action

July 2015 Board of Education Approve Parameters of “Published Budget”

August 2015 Hold Budget Hearing and Approve Final Budget (prior to August 15th) Anticipate August 10th Board of Education Meeting (publish budget a minimum of 10 days prior)

Additional Information:

Administration will provide any additional updated information as it becomes available.

112112

State Aid Percentage History

USD 443 Fiscal Year

Base State Aid Per Pupil

At Risk Weighting Bond and Interest Capital Outlay

LOB State Percent

LOB Percentage Proration

State Share LOB Actual Paid

State Wide LOB Average

Budget 2014‐2015 3,852$ 45.6% 58% 58% 71.45% 100.00% 71.45% 30.002013‐2014 3,838$ 45.6% 58% 0% 71.13% 79.30% 56.41% 30.002012‐2013 3,838$ 45.6% 55% 0% 71.86% 80.00% 57.49% 30.002011‐2012 3,780$ 45.6% 52% 0% 69.73% 86.10% 60.04% 30.002010‐2011 3,937$ 45.6% 51% 0% 68.23% 91.70% 62.57% 30.002009‐2010 4,012$ 45.6% 52% 0% 69.85% 90.00% 62.87% 28.062008‐2009 4,400$ 45.6% 49% 49% 65.70% 100.00% 65.70% 27.222007‐2008 4,374$ 37.8% 48% 48% 65.66% 100.00% 65.66% 26.382006/2007 4,316$ 27.8% 45% 45% 62.94% 100.00% 62.94% 25.002005/2006 4,257$ 19.3% 42% 42% 58.81% 100.00% 58.81% 25.002004/2005 3,863$ 10.0% 41% 53.34% 100.00% 53.34% 25.002003/2004 3,863$ 10.0% 38% 51.79% 100.00% 51.79% 25.002002/2003 3,863$ 10.0% 38% 51.63% 100.00% 51.63% 25.002001/2002 3,870$ 10.0% 35% 46.13% 100.00% 46.13% 15.062000/2001 3,820$ 9.0% 13.12

Updated June 26, 2014.

6/26/201411:12 AM O:\Business Office\Mill Levy Information\Percentage Reimburse.xls

113113

Mill Levy Analysis

USD443 USD443 USD443 Valuation for General

Abstract Year Fiscal Year Valuation General Fund Fund 2014 ••••

2013** 2012* 2011* 2010* 2009*

~08_*_

2014-2015 $ 207,729,215 $ 189,424,561 20.000 2013-2014 $ 208,923,518 $ 190,397,298 20.000 2012-2013 $ 196,583,490 $ 177,167,628 20.000 2011-2012 $ 188,489,116 $ 169,073,388 20.000 2010-2011 $ 190,051,852 $ 170,617,784 20.000 2009-2010 $ 183,366,354 $ 164,035,266 20.000 2008-2009 $ 179,966,575 $ 160,786,942 20.000

-

* Per KSDE Final Reports. Includes both Ford and Hodgeman counties.

* • Valuation from County Clerk.

USD443 Suppl. General

Fund (LOB) 18.805 30.446 26.393 29.917 24.987 22.083 19.73()

USD443 Capital Outlay

8.000 0.350 3.500 0.000 2.908 3.999

- 3.997

•••• Estimated Valuation from County Clerk, no change in LOB beginning balance, 200 FTE growth

FY 2014-2015 Subject to Board Approval

Updated 06/25/2014

0:\Business Office\Mill Levy lnformation\FY2015_USD 443 Mill Levy History.xlsx

USD443 USD443 Total Mill Levy Special Bond& USD443 Change from

Assessment Interest Mill Levy Previous Year 0.000 10.399 57.204 ·3.412

0.000 9.820 60.616 0.115

0.000 10.608 60.501 ·0.235

0.000 10.819 60.736 1.712

0.330 10.799 59.024 1.690

0.471 10.781 57.334 0.556

L__ 0.473 12.578 56.778 0.867

3:58 PM 6/25/2014

114114

O:\AAClerk of the Board\BOE Agendas\2014-15\20140714 Agenda\Working Docs\20140714 Purchase of Lot Building Trades.docx 7/9/2014


Date: July 14, 2014

Subject: Purchase of Lot for DCHS Building Trades Program


Attachments: Real Estate Contract-Land only, Final plat of Rolling Hill Estate 2, Resolution No. 20140714H


BACKGROUND INFORMATION: Dodge City Public Schools has a Building Trades Program that constructs a house each year for sale. The sale of the 2012-2013 building trades house was approved by the Board of Education at the May 29th, 2014 meeting. The 2013-2014 building trades house is anticipated to go on the market in the next few weeks. CURRENT CONSIDERATIONS: A contract has been presented to the school district for a 2 acre lot (S36, T25, R25, Block 1, Lot 1, Rolling Hills Estate 2: Ford County) Past practice has been for the school district to purchase lots in advance to insure availability for the Building Trades Program. FINANCIAL CONSIDERATIONS: The cost of the purchase will come from the Building Trades Program. These costs are recovered with the sale of houses constructed. Lot 1, Rolling Hills Estate 2 will cost $16,000. STAFF RECOMMENDATION: The Board of Education is respectively requested to approve resolution number 20140714H, which provides for the purchase of a 2 acre lot (S36, T25, R25, Block 1, Lot 1, Rolling Hills Estate 2: Ford County), and authorize the Board President and Board Clerk or their designees to execute the contract and documents on behalf of the board. RECOMMENDED ACTION:


115115

116116

117117

118118

119119

RESOLUTION OF THE BOARD OF EDUCATION

OF UNIFIED SCHOOL DISTRICT #443, FORD COUNTY, KANSAS AUTHORIZING PURCHASE OF

REAL ESTATE

RESOLUTION NO. 20140714H

WHEREAS, the Board of Education has maintained a building trades class for construction of residential structures as part of the school district’s building trades program; and, WHEREAS, school district’s building trades program requires real estate lots for the construction of said residential structures; and, WHEREAS, the Board of Education of Unified School District #443, Ford County, Kansas, wishes to purchase certain real estate located in Ford County, Kansas, specifically described as follows:

Lot One (1), Block One (1), in Rolling Hills Estates 2, Ford County, Kansas, a Subdivision in part of the SE quarter (1/4) of Section Thirty-six (36), Township Twenty-five (25) South, Range Twenty-five (25) West of the 6th P.M., Ford County, Kansas.

(“Premises”); and, WHEREAS, the Board has determined that it would be in the school district’s best interest to buy and acquire the Premises from Brenton S. Hill, a single person, for the sum of Sixteen Thousand dollars ($16,000.00), by private contract; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT #443, FORD COUNTY, KANSAS, as follows: The Board of Education of Unified School District #443, Ford County, Kansas, does hereby approve the purchase of the Premises described above from Brenton S. Hill in accordance with a certain real estate contract a copy of which is attached hereto, marked Exhibit A, and does further authorize and direct the President of the Board, or in her absence, the Vice President of the Board and the Clerk of the Board of Education to execute and deliver on behalf of the Board of Education, the real estate contract, and all other documents necessary to complete the purchase and acquisition of the above Premises from Brenton S. Hill, in accordance with the provisions of the said real estate

120120

contract, and does hereby confirm and ratify any and all such actions taken by such officers of the Board to complete said purchase. Adopted this 14th day of July, 2014 by the Board of Education of Unified School District #443, Ford County, Kansas. BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT #443 FORD COUNTY, KANSAS By: Lisa Killion, President ATTEST: William Hammond, Clerk of the Board

121121

O:\AAClerk of the Board\BOE Agendas\2014-15\20140714 Agenda\20140714 Purchase and Installation of Security Cameras.docx 7/9/14


Date: July 14, 2014 Subject: Purchase and Installation of Security Cameras

Initiated By: William R. Hammond Attachments: Bid Tabulation


BACKGROUND INFORMATION: Administration provided additional information on the security cameras for school buildings to the Board of Education at the April 14, 2014 board meeting. The Board of Education directed administration to proceed with bids. The bid notice to install 2 surveillance cameras plus recording devices at Beeson, Building A, Building B, Building C, Central, Linn, Northwest, Ross, Soule, Sunnyside, Miller and Wilroads Gardens was posted on the district website and was sent to several vendors. CURRENT CONSIDERATIONS: Bids were received from: J & P Enterprise-Dodge City Kansas, Convergint Technologies-Wichita Kansas, and Network Computer Solutions-Manhattan Kansas. FINANCIAL CONSIDERATIONS: Three bids were received and each bid met all specifications that were sent out: J & P Enterprise-Dodge City, Kansas for the amount of $25,657.03, Convergint Technologies-Wichita, Kansas for the amount of $79,973.38 and Network Computer Solutions-Manhattan, Kansas for the amount of $35,025.61. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase and installation of security cameras from J & P Enterprise in the amount of $25,657.03, to be paid from the Capital Outlay Fund. The Board is further respectfully requested to authorize the Board Clerk to issue a purchase order and sign contracts subject to review by Board Counsel. RECOMMENDED ACTION:


122122

PROJECT: J & P Enterprise Convergint Network Computer SolutionsInstall 2 Surveillance cameras

BID PRICE $25,657.03 $79,973.38 $35,025.61

Bid Bond Check for $1282.85 Yes Yes

123123

O:\AAClerk of the Board\BOE Agendas\2014-15\20140714 Agenda\20140714 Transfer to Contingency Reserve for iPad Replacement - complete.docx

7/9/2014


Date: July 14, 2014

Subject: Transfer to Contingency Reserve for iPad Replacement


Attachments: FY 2012-2013 and FY 2013-2014 iPad Funding Information


BACKGROUND INFORMATION: The Dodge City Public Schools iPad initiative, in conjunction with the Board approved FY 2013-2014 school district budget, directed administration to establish a board designated account in the Contingency Reserve Fund for iPad replacement. CURRENT CONSIDERATIONS: The business office has analyzed the FY 2013-2014 iPad accounts (pre-audit) and determined that $991,477.40 was available for transfer to the Contingency Reserve Fund designated by the board for iPad replacement. FINANCIAL CONSIDERATIONS: There are no financial considerations until such time the Board directs administration to replace iPads. STAFF RECOMMENDATION: The Board of Education is respectfully requested to affirm the transfer of $991,477.40 in to the Contingency Reserve Fund designated iPad replacement account. RECOMMENDED ACTION:


124124

FY 2012‐2013

Payee PO Date

Software/ Apps/ Volume Voucher

Training Consultant Lease Lease Total

Apple Store 12005232 6/29/2012 $7,580.00 20 $7,580.00Apple Store 12005232 6/29/2012 $1,197.00 3 $1,197.00Apple Store 13000335 7/24/2012 $227,400.00 600 $50,180.00 20 $21,580.00 20 $299,160.00Apple Store 13000500 8/6/2012 $2,134.00 1 $2,134.00Apple Store 13000653 8/15/2012 $2,089.00 1 $316.00 2 $2,405.00

Apple Store 13000900 8/31/2012 $7,000.00 $7,000.00D&D Security 13000974 9/5/2012 $23,376.00 600 $23,376.00Apple Store 13001410 10/3/2012 $16,896.00 24 $16,896.00Apple Store 13001622 10/18/2012 $1,000.00 $1,000.00Apple Store 13001878 11/9/2012 $2,303.00 7 $2,303.00Apple Store 13002022

\13002251 11/27/2012 $5,199.90 2 $5,199.90Apple Store 13002023 11/27/2012 $2,198.00 2 $2,198.00Apple Store 13002252 12/14/2012 $208,450.00 550 $22,581.00 9 $10,790.00 10 $241,821.00Exact Design 13002256 12/14/2012 $7,540.00 520 $7,540.00Apple Store 13002330 12/20/2012 $19,850.00 $19,850.00Apple Store 13002361 1/2/2013 $699.00 1 $39.00 1 $738.00Apple Store 13002450 1/10/2013 $4,067.00 1 $4,067.00Southern Computer

13002538 1/15/2013 $4,389.00 300 $4,389.00Apple Store 13002589 1/17/2013 $11,000.00 $11,000.00Apple Store 13002590 1/17/2013 $7,580.00 20 $7,580.00Apple Store 13002638 1/22/2013 $576.00 32 $6,000.00 $6,576.00

Apple Store 13002638 1/22/2013 $9,800.00 7 $9,800.00

Apple Store 13002639 1/22/2013 $2,796.00 4 $2,796.00Apple Store 13002803 2/8/2013 $25,500.00 $25,500.00Apple Store 13002841 2/4/2013 $18,950.00 50 $18,950.00APS 4 Project Management 13003581 3/20/2013 $4,995.00 $4,995.00Dodge City Travel 13003582 3/20/2013 $1,020.20 $1,020.20Jayne Jones 13003583 3/20/2013 $75.00 $75.00Jayne Jones 13004034 4/8/2013 $25.00 $25.00Apple Store 13004161 4/16/2013 $1,779.00 1 $79.00 $1,858.00

Apple Store 13004237 4/24/2013 $5,100.00 $5,100.00FSSDACK 13004404 5/15/2013 $750.00 $750.00Apple Store 13004458 5/21/2013 $1,779.00 1 $79.00 $1,858.00SW Eng & Cable 13002440 1/9/2013 $2,319.77 DCHS $2,319.77SW Eng & Cable 13004820 6/24/2013 $11,000.00 DCHS $11,000.00SW Eng & Cable

13003858 3/28/2013 $1,835.40 $44,550.00District wireless* $46,385.40

Air serverCDW

13004818 6/24/2013 $84,530.00DCHS/ Ross $84,530.00

CDW13003851 3/28/2013 $172,728.00

District wireless* $172,728.00

$0.00$493,851.00 1279 $35,344.00 1421 $25,935.40 $10,376.00 39 $5,199.90 2 $72,761.00 29 $32,715.20 $25,500.00 $42,349.00 36 $474.00 2 $4,067.00 1 $315,127.77 $0.00 $0.00 $1,063,700.27

Casper IOS8

USB SuperDrive

Mac Accessories Mac Server Cabling/Access

USB SuperDrive

Charging Station Carts

Sync Station

Casper8

iPad Cases Casper

125125

FY 2013‐2014 Capital OutlayContingency Reserve

Computers Textbooks General

Fund 11 Fund 53 Fund 07 Fund 16 Fund 06Board Designation/Budget Allocation $1,585,117.79 $1,400,584.00 $250,000.00 $250,000.00 $700,000.00

Payee PO Date

Software/ Apps/ Volume Voucher

Training Consultant Lease Repair Total

1000‐734Apple Store 14000576 8/13/2013 $481,100.00 900 $11,199.80 4 $492,299.80 $492,299.80CDW‐Gov'nt Inc 14000577 8/13/2013 $19,800.00 18 $19,800.00 $19,800.00Southern Computer 14000579 8/13/2013 $6,116.56 400 $6,116.56 $6,116.56Apple Store 14000990 9/1/2013 $397,570.00 830 $397,570.00 $397,570.00Apple Store 14000862 9/3/2013 $8,000.00 $8,000.00 $8,000.00Apple Store 14000992 9/12/2013 $27,999.50 10 $27,999.50 $27,999.50Apple Store 14000993 9/12/2013 $16,000.00 $16,000.00 $16,000.00CDW‐Gov'nt Inc 14000994 9/12/2013 $725.00 50 $725.00 $725.00CDW‐Gov'nt Inc 14001030 9/12/2013 $29,400.00 24 $29,400.00 $29,400.00CDW‐Gov'nt Inc 14001094 9/18/2013 $8,410.00 580 $8,410.00 $8,410.00MNJ Tech Direct Inc 14001096 9/18/2013 $5,135.00 6500 $5,135.00 $5,135.00Apple Store 14001237 9/27/2013 $502,950.00 1050 $502,950.00 $502,950.00CDW‐Gov'nt Inc 14001238 9/27/2013 $39,751.20 3150 $39,751.20 $39,751.20MNJ Tech Direct Inc 14001240 9/27/2013 $1,885.00 6500 $1,885.00 $1,885.00Apple Store 14001326 10/3/2013 $16,000.00 $16,000.00 $16,000.00CDW‐Gov'nt Inc 14001362 10/4/2013 $164,134.80 191 $164,134.80 $45,388.03 $118,746.77CDW‐Gov'nt Inc 14001380 10/7/2013 $20,300.00 1400 $20,300.00 $20,300.00Apple Store 14001415 10/9/2013 $32,000.00 $32,000.00 $32,000.00Apple Store 14001442 10/14/2013 $479,000.00 1000 $479,000.00 $479,000.00Apple Store 14001624 10/28/2013 $806,520.00 1880 $806,520.00 $705,476.41 $101,043.59Direct Tech Group 14001657 10/30/2013 $5,700.00 $5,700.00 $5,700.00MNJ Tech Direct Inc 14001886 11/15/2013 $479.88 $479.88 $479.88Direct Tech Group 14001914 11/19/2013 $3,531.00 $3,531.00 $3,531.00CDW‐Gov'nt Inc 14002225 12/17/2013 $46,910.00 $46,910.00 $46,910.00Apple Store 14002391 1/10/2014 $10,000.00 $10,000.00 $3,737.38 $6,262.62Southern Computer return 1/13/2014 ‐$60.56 ‐1 ‐$60.56 ‐$60.56JAMF Software 14002459 1/15/2014 $31,605.00 6289 $31,605.00 $31,605.00Mission Repair 14002875 2/12/2014 $2,851.49 $2,851.49 $2,851.49Worth Ave Group Ins Claim 3/3/2014 ‐$499.00 ‐$499.00 ‐$499.00Head Start Adj 3/31/2014 ‐$93.60 ‐$93.60 ‐$93.60Repair Depot 14004318 4/25/2014 $100.00 $100.00 $100.00Worth Ave Group Ins Claim 4/28/2014 ‐$1,996.00 ‐$1,996.00 ‐$1,996.00Encore Repair 14004375 5/2/2014 $4,695.00 $4,695.00 $4,695.00Worth Ave Group Ins Claim 5/7/2014 ‐$998.00 ‐$998.00 ‐$998.00Encore Repair 14004568 5/29/2014 $2,766.00 $2,766.00 $2,766.00PC Mall 14004569 5/29/2014 $5,075.00 $5,075.00 $5,075.00Stylus Shop 14004823 6/27/2014 $2,487.50 $2,487.50 $2,487.50Repair Depot 14004822 6/27/2014 $50.00 $50.00 $50.00Worth Ave Group Ins Claim 6/29/2014 ‐$998.00 ‐$998.00 ‐$998.00Apple Store 14004848 6/29/2014 $3,591.00 9 $3,591.00 $3,591.00

$0.00$0.00$0.00$0.00

$2,670,731.00 5669 $75,242.20 5579 $82,000.00 $31,605.00 6289 $213,334.80 233 $39,199.30 14 $0.00 $0.00 $0.00 0 $24,199.78 13000 $0.00 0 $46,910.00 $0.00 $5,971.49 $3,189,193.57 $1,585,117.79 $1,395,523.18 $208,552.60 $0.00 $0.00Balance $0.00 $5,060.82 $41,447.40 $250,000.00 $700,000.00

Mac Server Cabling/AccessiPad Cases CasperCharging Station

CartsSync Station Mac Accessories

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C:\Users\longton_deborah\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\A7U4J8N2\20140714 Board Consideration Transfer to Contingency Reserve for Miller Project.docx

7/9/2014


Date: July 14, 2014

Subject: Transfer to Contingency Reserve for Miller Project


Attachments:


BACKGROUND INFORMATION: At the April 28, 2014 meeting, the Board of Education approved the Miller Elementary project for $1,832,955 with funding from the Contingency Reserve Fund. The intent was to reimburse the Contingency Reserve Fund with year-end fund balances. CURRENT CONSIDERATIONS: The business office has closed out FY 2013-2014 and analyzed year-end balances. It has been determined that $1,832,955 is available to transfer to the Contingency Reserve Fund. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to affirm the transfer of $1,832,955 in to the Contingency Reserve Fund for the Miller Elementary School project. RECOMMENDED ACTION:


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Date: July 14, 2014

Subject: Unencumbered Cash Balances Report

Initiated By: Alan R. Cunningham

Attachments: (The actual Cash Balances will be provided at the Board meeting)

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: K.S.A. 72-6460, passed by the 2013 Kansas Legislature, requires the Superintendent to report the July 1 unencumbered cash balance of specific funds each year to the local board of education during its July meeting, and submit to the State Board of Education by no later than July 15. CURRENT CONSIDERATIONS: These fund balances are still being calculated at the time of the preparation of this Board agenda. The final balances will be provided at the Board of Education meeting on July 14. It is anticipated that many school districts may have negative beginning cash balances in one or more of these funds due to the delayed June split payments for both General and Supplemental General (LOB) state aid, which will deposit after July 1, but will be recorded as a June 30 receipt.

Fund Number Fund Name

July 1, 2014 Unencumbered

Cash Balance

13 At Risk (K-12) 0

14 Bilingual Education 0

53 Contingency Reserve Fund 0

18 Driver Education 0

28 Parent Education Program 0

11 At Risk (4 Year Old) 0

26 Professional Development 0

29 Summer School 0

15 Virtual Education 0

34 Vocational Education 0

55 Textbook & Student Material Revolving 0

30 Special Education 0

TOTAL

July 1 Unencumbered Cash Balance

0

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FINANCIAL CONSIDERATIONS: At this time, there are no financial considerations for this information. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the Unencumbered Cash Balances Report, as required under KSA 72-6460. RECOMMENDED ACTION:


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Date: July 14, 2014

Subject: KASB 2014-2015 Board of Education Policy Revisions

Initiated By: Alan R. Cunningham

Attachments: KASB Policy Correspondence and Recommendations


BACKGROUND INFORMATION: Board of Education policy directs and governs the operations of a school district. With up-to-date policies, the actions by the Board, administration, and/or other staff are deemed to be in compliance with state and federal law. Policy revisions and recommendations have been received from KASB and reviewed by Administration. CURRENT CONSIDERATIONS: The legal department at the Kansas Association of School Boards has recommended revisions for the following Board of Education Policies:

CGI* – Administrator Evaluation IIBF* - Acceptable Use EBB – Safety JGCA – Local Wellness Policy GACC – Recruitment and Hiring JGFGBB* - Accommodating Students with Diabetes GAT* - Staff Communication Devices JR – Student Records GBQA* - Reduction in Teaching Staff JRB – Release of Student Records IB – School Site Councils KCA* - Protection of Privacy Rights ICA – Pilot Projects KCB* - Custodial and Non-Custodial Parent Rights IDACA* - Special Education Services KG – Facilities Use IDACB* - Section 504 Accommodations for Students KGDA* - Public Conduct on School Property IDEA – Student Privacy Annual Notice to Certified Staff: Kansas Tort Claims

(* Indicates new policy, rather than a revision to an existing policy.) Administration has completed a review of these policies. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with these recommendations. STAFF RECOMMENDATION: The Board of Education is respectfully requested to review the KASB policy recommendations for additions and/or revisions to Board of Education policies.

RECOMMENDED ACTION:

Approval (Second Reading and Approval – August 11, 2014) Information (First Reading – July 14, 2014) Discussion

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JUNE 2014 KASB POLICY UPDATES

To: Member Unified School Districts and other Member Organizations From: Angie Stallbaumer, KASB Policy Specialist/Attorney Re: Recommended Policy and Form Updates

The following policy recommendations have been edited and revised by the KASB legal department. We are including a copy of each policy which noticeably shows the edits to each existing policy and on the new policies and forms.

The purpose of these revisions is to fill in some gaps where districts desire more comprehensive policy language, to comply with requests for modifications to policy, to make the language more up-to-date and legally accurate, and to make the policies easier to administer.

The contents of this policy package should be reviewed by the superintendent, the clerk, and the board. If any of the new policy recommendations meet district needs, they are ready to add to the policy book after board approval.

Minutes from the meeting should reflect when policies were adopted and which policies were approved.

We sincerely hope these policy recommendations will be helpful to you. If you have comments, questions, or concerns about these policy recommendations, or if you have additional policy needs, call 1-800-432-2471 and ask to speak to Angie Stallbaumer; email me at [email protected]; or contact another member of the KASB legal staff. As always, we’re trying to update our services to be the utmost help to our members, so if you see something we could be doing better, please do not hesitate to share that with us.

Sincerely, Angie Stallbaumer KASB Policy Specialist/Attorney

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JUNE 2014 NEW AND REVISED KASB POLICIES POLICY CODE RATIONALE FOR RECOMMENDED REVISION RECOMMENDE

D ACTION

CGI (Administrator Evaluation) The language of this policy was revised to reflect that administrators should be evaluated in accordance with state statute for the first 4 years of employment in the district instead of the first 2. Administrators have the same evaluation requirements as teachers do in K.S.A. 72-9003.

Review and adopt to replace the old CGI .

EBB (Safety) Several of our districts were taking “heat” (pun included) from the state fire marshal for not having any restrictions on the type and use of space heaters in district buildings. This language includes more specifics on this topic which will hopefully reduce the risk of fire in district facilities.

Review and adopt the policy if helpful. This policy change is not legally required.

GACC (Recruitment and Hiring) We thought it might be helpful to include some language on our ability to revoke an offer of employment or, in the case of an employee who has started working provisionally, terminate such employment for unsatisfactory results on a background check.

Review and adopt the policy if helpful. This policy is not legally required.

GAT (Staff Communication Devices) NEW

Districts frequently request a cell phone/electronic device policy that covers both employees bringing their own device and/or the personal use of district provided communication devices. This is a sample that we felt comfortable moving forward with in that area. This may be one that will come with some resistance from your staff, so it might be best to figure out if a problem exists in this area prior to going down this path.

Review and adopt this policy; discuss it with building administration; and adopt if helpful.

GBQA (Reduction of Teaching Staff)

When the legislature passed Sen. Sub. for House Bill 2506 late in the session, the bill stripped K-12 teachers of statutory due process rights generally afforded when teachers receive tenure. In so doing, it made some of the language in district negotiated agreements inapplicable, most generally in the areas of due process and reduction in force. In response to this legislative change, we have suggested an updated reduction in force policy that emphasizes our flexible decision-making paradigm that takes the

This policy sprung from a statutory change, but it is not a statutory requirement.

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emphasis off of seniority. Note, that this is a topic that is mandatorily negotiable. If this language is in conflict with current negotiated language, do not adopt it until you can negotiate in a change to your agreement. Or, delete conflicting portions and retain what, if anything from this policy is helpful.

IB (School Site Councils) It came to our attention that the Kansas State Board of Education has no desire to receive reports or otherwise monitor school site councils, and the statute on this subject, K.S.A. 72-6439, does not require this extra step, either. So, we took the extraneous language out of this policy recommendation to spare districts unnecessary work.

Review and adopt, to remove outdated language.

ICA (Pilot Projects) This policy was revised to specify that, if any of the survey topics covered by this legislative session’s SB 367 are given with regard to the launch of a pilot project, then the terms of IDAE with regard to the Student Data Privacy Act would apply to these surveys.

Review and replacing may prevent misapplication of the Student Data Privacy Act requirements.

IDACA (Special Education Services) NEW

We added this policy as a 10,000 foot view of what is required for special education compliance. If you’ve been visited by the Office of Civil Rights lately, they may have asked for more specific policy language having to do with the provision of special education services, and this touches on topics such as child find, identification, and due process without going into a level of detail that will be constantly out of date with changes to federal and state law on the topic.

Review and adopt. This should be a reflection of current practice anyway.

IDACB (Section 504 Accommodations For Students) NEW

Similar to what we did for general special education services in the previous policy, this language discusses Section 504 compliance in broad terms and includes a nonretaliation phrase that the Office of Civil Rights is suggesting.

Review and adopt. This should be a reflection of current practice anyway.

IDAE (Student Privacy) This policy is where we included the bulk of the changes brought about by SB 367’s Student Data Privacy Act (“SDPA”) passage this legislative

Review and adopt this or a

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session. We took a lot of time trying to decide how best to handle the discrepancies between the SDPA and the Family Educational Rights and Privacy Act (“FERPA”). The slight differences in when and to whom disclosures of student records and student data could be given legally were, in our opinion, irreconcilable. In the end, we decided the clearest and easiest way to address the bulk of the legislation was to limit its applicability to only student data submitted to and maintained by a statewide longitudinal data system, as Section 3 of the bill leaves room for that interpretation. In this way, your staff will have to learn the special protocol required for disclosure of student data when maintained in the KIDS system, for example, and may then use the FERPA requirements for all other student records. Additional subjects covered in the bill and in this policy regard the collection of biometric data (handwriting, facial expressions, etc.) and taking surveys or questioning students concerning student and/or the student’s family’s attitudes toward topics such as sex, family life, morality, and religion. Both provisions require prior written parent or adult student consent to participate. As with the inconsistencies between SDPA and FERPA, this language on surveys is contrary to the opt-out provisions of the Federal Protection of Pupil Rights Amendment language. Knowing that these would be potential trouble areas for the conduction of student counseling sessions, student discipline investigations and hearings, and child abuse investigations, we wrote some exceptions into the policy to allow for limited use of biometric data and limited survey/questioning in these or similar situations.

similar policy on this topic. This is a legal requirement for compliance with the SDPA.

IDAE Form - Annual Notice of Authorized Student Data Disclosures

We provided a sample annual notice covering the required language and signature line for Section 3 of Senate Bill 367. Note that the rest of the bill

This is not a policy, but a

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NEW does not necessarily require annual notice, but Section 3 requires it be given AND that the parent sign it. You may want to incorporate this into your enrollment forms if at all possible.

form for districts to use in providing legal notice and attaining signatures under SB 367.

IIBF (Acceptable Use Policy) New

If your district already has an AUP, this is just one for comparison’s sake. We thought we could use a little more coverage of internet and network use than we currently have in our computer and electronic device policy in IIBG.

Review and adopt if preferred to your local AUP.

JGCA (Local Wellness Policy) This policy was updated to address changes in Federal law surrounding the National School Lunch Program, 42 U.S.C. 1751 et seq.; the School Breakfast Program, 42 U.S.C. 1773;, the Healthy, Hunger-Free Kids Act of 2010, P.L. 111-296; and the National Food Service Programs regulations, 7 C.F.R. Parts 210, 220.

These changes are supposed to be in place in July of 2014.

JGFGBB ( Accommodating Students With Diabetes) NEW

Some of our members were looking for more guidance on how blood glucose testing, insulin injections, etc. are to be handled in the school setting for students with diabetes. This was meant to supplement an area that wasn’t adequately addressed in our self-administration of medications policy in JGFGBA.

This is not necessarily a legal requirement, but we’ve had several members involved with the Office of Civil Rights on this issue, and a policy reference for

compliance’s sake is generally recommended thereby.

JR (Student Records) We simply put language in this policy to differentiate when FERPA and when SDPA are applicable. In the case of FERPA applicability to student records, JR et seq. would apply. When

We recommend review and adoption to remove

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student data submitted to or maintained by a statewide longitudinal data system, is involved, SDPA and policy IDAE would be applicable.

confusion.

JRB (Release of Student Records)

Here, too, we directed disclosure of student data maintained by a statewide longitudinal data system to IDAE instead of the FERPA related policies.

We recommend review and adoption to remove confusion.

KCA (Protection of Privacy Rights) New

As Senate Bill 367 provides protections not only of student privacy rights but also of families through requiring parents and legal guardians to opt-in to certain surveys, we thought a general statement of protection in the public relations portion of the policy manual was warranted.

Review and adopt if found to be helpful. This is not a legal requirement.

KCB (Custodial and Non-Custodial Parent Rights New

This is an issue that we’re constantly getting calls and emails about, so we though ta little coverage of how divorce affects student record access was appropriate here and would help your staff in administering the law.

Review and adopt if helpful. This is not a legal requirement.

KG (Facility Use) There is case law setting precedent for Equal access to non-curricular student groups, and it is now recommended that equal access and particularly equal access to such groups like the Boy Scouts of America be provided in general nondiscrimination statements. So, we added the language where we felt it most appropriate, in the facility use policy. We also added some language expanding the district’s policies prohibiting drug, alcohol, and tobacco use to those who use school facilities. Failure to heed the prohibition could lead to a loss of facility use privileges.

Review and adopt.

KGDA (Public Conduct on School Property NEW

This policy is an expansion of the disruptive conduct policy (KGD), and it covers the issue of criminal trespass on district property.

Review and adopt if helpful. This is not a legal requirement.

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Notice of Protections Under Kansas Tort Claims Act Form NEW

Sen. Sub. for HB 2506, among other things, provided that districts were to give teachers notice of the protections afforded to teachers under the Kansas Tort Claims Act. There is nothing in the bill language requiring this be annual notice, so we think this could be given to all current employees now and then extended only to new employees when they come on board from here on out.

Review and use if helpful. This is a legal requirement.

Source: KASB Policy and Legal Services

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C G I A d m i n i s t r a t o r E v a l u a t i o n A d m i n i s t r a t i v e p e r s o n n e l s h a l l b e e v a l u a t e d i n w r i t i n g b y t h e s u p e r i n t e n d e n t i n a c c o r d a n c e w i t h l e g a l r e q u i r e m e n t s f o r t h e f i r s t f o u r y e a r s o f e m p l o y m e n t a n d a t l e a s t a n n u a l l y t h e r e a f t e r . A d m i n i s t r a t i v e p e r s o n n e l f i l e s a n d e v a l u a t i o n s s h a l l b e a v a i l a b l e o n l y t o t h e b o a r d , t h e a p p r o p r i a t e a d m i n i s t r a t o r , t h e s u p e r i n t e n d e n t , a n d o t h e r s a u t h o r i z e d b y l a w . T h e b o a r d ' s p r o c e d u r e s c o n c e r n i n g e v a l u a t i o n o f d i s t r i c t a d m i n i s t r a t o r s s h a l l b e o n f i l e w i t h t h e c l e r k i n t h e c e n t r a l o f f i c e a n d m a y b e p u b l i s h e d i n t h e a p p r o p r i a t e h a n d b o o k . P o l i c y R e f e r e n c e s : C E I & G A K P r o p o s e d A p p r o v a l : 8 / 1 1 / 2 0 1 4

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E B B S a f e t y T h e d i s t r i c t s h a l l m a k e r e a s o n a b l e e f f o r t s t o p r o v i d e a s a f e e n v i r o n m e n t f o r s t u d e n t s a n d e m p l o y e e s . S a f e t y R u l e s T h e s u p e r i n t e n d e n t a n d s t a f f s h a l l d e v e l o p n e c e s s a r y r u l e s a n d r e g u l a t i o n s f o r s t u d e n t s a f e t y i n s c h o o l a n d a t s c h o o l a c t i v i t i e s . S a f e t y U n i t T e a c h e r s w h o i n s t r u c t i n h a z a r d o u s c u r r i c u l u m a r e a s w i l l t e a c h a u n i t e a c h y e a r o r s e m e s t e r d e d i c a t e d t o s a f e t y r u l e s i n h e r e n t i n t h e p a r t i c u l a r s u b j e c t m a t t e r . A p p r o p r i a t e s a f e t y s i g n s , s l o g a n s , o r o t h e r s a f e t y i t e m s s h a l l b e p o s t e d o n o r i n t h e n e a r v i c i n i t y o f p o t e n t i a l l y d a n g e r o u s d e v i c e s o r m a c h i n e r y . N o s t u d e n t w i l l b e p e r m i t t e d t o p a r t i c i p a t e i n t h e c l a s s u n t i l s a t i s f a c t o r y k n o w l e d g e o f t h e s a f e t y r u l e s a r e d e m o n s t r a t e d t o t h e t e a c h e r . T e a c h e r s w i l l c o n d u c t p e r i o d i c r e v i e w s o f s a f e t y r u l e s d u r i n g t h e s c h o o l y e a r . W a r n i n g S y s t e m T h e b o a r d w i l l s e e k t o c o o p e r a t e w i t h l o c a l g o v e r n m e n t o f f i c i a l s , e m e r g e n c y p r e p a r e d n e s s a u t h o r i t i e s , a n d o t h e r r e l a t e d s t a t e a g e n c i e s t o m a i n t a i n a d e q u a t e d i s a s t e r w a r n i n g s y s t e m s . S a f e t y I n s p e c t i o n s T h e s u p e r i n t e n d e n t , b u i l d i n g p r i n c i p a l s , a n d m a i n t e n a n c e p e r s o n n e l w i l l r e g u l a r l y i n s p e c t e a c h a t t e n d a n c e c e n t e r , p l a y g r o u n d a n d p l a y g r o u n d e q u i p - m e n t , b o i l e r s , b l e a c h e r s , a n d o t h e r a p p r o p r i a t e a r e a s t o s e e t h a t t h e y a r e a d e q u a t e l y m a i n t a i n e d . W r i t t e n r e c o r d s o f t h e s e i n s p e c t i o n s s h a l l b e m a i n t a i n e d . I f r e p a i r s a r e n e c e s s a r y , t h e i n d i v i d u a l c o n d u c t i n g t h e i n v e s t i g a t i o n s h a l l i m m e d i a t e l y i n f o r m t h e b u i l d i n g p r i n c i p a l , s u p e r i n t e n d e n t , o r i m m e d i a t e s u p e r v i s o r i n w r i t i n g . N e c e s s a r y s t e p s e i t h e r t o r e p a i r o r t o r e m o v e t h e d e f e c t w i l l b e t a k e n a s s o o n a s p o s s i b l e . D e f e c t s r e q u i r i n g e x p e n d i t u r e o f m o n e y i n e x c e s s o f f u n d s b u d g e t e d f o r t h a t p u r p o s e w i l l b e r e p o r t e d t o t h e b o a r d . A n y d e f e c t s n o t i m m e d i a t e l y r e m o v e d , r e p a i r e d , o r o t h e r w i s e e l i m i n a t e d s h a l l b e b l o c k e d o f f w i t h f e n c e s o r o t h e r r e s t r a i n i n g d e v i c e s , a n d a d e q u a t e w a r n i n g s p o s t e d . H e a t i n g a n d L i g h t i n g A l l f u r n a c e s , b o i l e r s , a n d l i g h t i n g f i x t u r e s w i l l b e i n s p e c t e d a n n u a l l y t o e n s u r e s a f e t y f o r s t u d e n t s , d i s t r i c t e m p l o y e e s , a n d p a t r o n s . T h e s e d e v i c e s s h a l l m e e t m i n i m u m s t a t e a n d f e d e r a l s t a n d a r d s . T h e u s e o f s p a c e h e a t e r s i n d i s t r i c t b u i l d i n g s i s p e r m i t t e d s o l o n g a s a l l h e a t e r s a r e : U L l i s t e d a n d a p p r o v e d ; p l u g g e d d i r e c t l y i n t o t h e w a l l o u t l e t a n d n o t u s e d w i t h a n e x t e n s i o n c o r d ; a n d h a v e a 3 f o o t c l e a r a n c e f r o m a n y c o m b u s t i b l e i t e m s

139139

t h a t m a y c a t c h f i r e . C o m b u s t i b l e i t e m s i n c l u d e , b u t a r e n o t l i m i t e d t o , p a p e r p r o d u c t s , c l o t h i n g , a n d b l a n k e t s . S t a f f m e m b e r s w h o w i s h t o b r i n g t h e i r o w n s p a c e h e a t e r s h a l l f i r s t g e t t h e a p p r o v a l o f t h e i r i m m e d i a t e s u p e r v i s o r . P o l i c y R e f e r e n c e s : J B H P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

140140

G A C C R e c r u i t m e n t a n d H i r i n g R e c r u i t m e n t T h e b o a r d d e l e g a t e s r e c r u i t i n g a u t h o r i t y t o t h e s u p e r i n t e n d e n t . I n c a r r y i n g o u t t h i s r e s p o n s i b i l i t y , t h e s u p e r i n t e n d e n t m a y i n v o l v e a d m i n i s t r a t o r s a n d o t h e r e m p l o y e e s . H i r i n g T h e b o a r d s h a l l a p p r o v e t h e h i r i n g o f a l l e m p l o y e e s . N o s t a f f m e m b e r ’ s e m p l o y m e n t i s o f f i c i a l u n t i l t h e c o n t r a c t o r o t h e r d o c u m e n t i s s i g n e d b y t h e c a n d i d a t e a n d a p p r o v e d b y t h e b o a r d . H i r i n g s e q u e n c e

• C o n d i t i o n a l o f f e r o f e m p l o y m e n t i s e x t e n d e d t o t h e c a n d i d a t e s u b j e c t t o r e v o c a t i o n o r , i f p r o v i s i o n a l e m p l o y m e n t h a s a l r e a d y b e g u n , t e r m i n a t i o n o f e m p l o y m e n t b a s e d u p o n u n s a t i s f a c t o r y r e s u l t s o f a n y r e f e r e n c e a n d / o r b a c k g r o u n d c h e c k s p e r f o r m e d ;

• A c c e p t a n c e b y t h e c a n d i d a t e i s r e c e i v e d ; • C o n t r a c t o r o t h e r a p p r o p r i a t e d o c u m e n t s e n t t o t h e c a n d i d a t e a n d

c a n d i d a t e ’ s a c c e p t a n c e s i g n i f i e d b y a s i g n e d d o c u m e n t r e t u r n e d t o t h e s u p e r i n t e n d e n t ; a n d

• A p p r o v a l o f t h e c o n t r a c t o r o t h e r d o c u m e n t s b y t h e b o a r d .

Proposed Adoption: 8/11/2014

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G A T S t a f f U s e o f C o m m u n i c a t i o n D e v i c e s T h e b o a r d e n c o u r a g e s d i s t r i c t e m p l o y e e s t o u s e t e c h n o l o g y , i n c l u d i n g c o m m u n i c a t i o n d e v i c e s , t o i m p r o v e e f f i c i e n c y a n d s a f e t y . T h e d i s t r i c t e x p e c t s a l l e m p l o y e e s t o u s e c o m m u n i c a t i o n d e v i c e s i n a r e s p o n s i b l e m a n n e r t h a t d o e s n o t i n t e r f e r e w i t h t h e e m p l o y e e ' s j o b d u t i e s . E m p l o y e e s w h o v i o l a t e d i s t r i c t p o l i c i e s a n d p r o c e d u r e s g o v e r n i n g t h e u s e o f c o m m u n i c a t i o n d e v i c e s m a y b e d i s c i p l i n e d , u p t o a n d i n c l u d i n g t e r m i n a t i o n , a n d m a y b e p r o h i b i t e d f r o m p o s s e s s i n g o r u s i n g c o m m u n i c a t i o n d e v i c e s w h i l e a t w o r k . C o m m u n i c a t i o n d e v i c e s m a y n o t b e u s e d i n a n y m a n n e r t h a t w o u l d v i o l a t e t h e d i s t r i c t ' s p o l i c y o n s t u d e n t - s t a f f r e l a t i o n s . D e f i n i t i o n s “ C o m m u n i c a t i o n d e v i c e ” i s d e f i n e d t o i n c l u d e a l l p o r t a b l e d e v i c e s t h a t s e n d o r r e c e i v e c a l l s o r t e x t m e s s a g e s , a l l o w t h e r e t r i e v a l o f e m a i l , o r p r o v i d e a c c e s s t o t h e I n t e r n e t . C o m m u n i c a t i o n d e v i c e s s h a l l i n c l u d e , b u t m a y n o t b e l i m i t e d t o m o b i l e p h o n e s , s m a r t p h o n e s , i P a d s , a n d t a b l e t c o m p u t e r s . “ U s e / U s i n g ” f o r t h e p u r p o s e s o f t h i s p o l i c y m e a n a n s w e r i n g o r t a l k i n g o n t h e p h o n e ; s e n d i n g o r r e s p o n d i n g t o a t e x t , e - m a i l , o r o t h e r c o m m u n i c a t i o n ; o p e n i n g a n d v i e w i n g p i c t u r e s o r d i g i t a l r e c o r d i n g s ; o p e n i n g a n d l i s t e n i n g t o m u s i c o r a u d i o c o m m u n i c a t i o n s ; a c c e s s i n g s o c i a l m e d i a w e b s i t e s ; p l a y i n g g a m e s o n s u c h d e v i c e ; c o n t i n u o u s l y c h e c k i n g a c o m m u n i c a t i o n d e v i c e ; o r a n y a c t i v i t y w i t h a c o m m u n i c a t i o n d e v i c e t h a t i n t e r f e r e s w i t h t h e e m p l o y e e ’ s j o b d u t i e s o r a p p r o p r i a t e s u p e r v i s i o n o f s t u d e n t s .

G e n e r a l U s e T h e d i s t r i c t p r o h i b i t s e m p l o y e e s f r o m u s i n g a n y c o m m u n i c a t i o n d e v i c e t h a t i n t e r r u p t s o r d i s r u p t s t h e p e r f o r m a n c e o f d u t i e s b y t h e e m p l o y e e o r o t h e r w i s e i n t e r f e r e s w i t h d i s t r i c t o p e r a t i o n s , a s d e t e r m i n e d b y t h e e m p l o y e e ' s s u p e r v i s o r . T h i s p r o h i b i t i o n a p p l i e s r e g a r d l e s s o f w h e t h e r t h e c o m m u n i c a t i o n d e v i c e u s e d i s o w n e d b y t h e e m p l o y e e o r p r o v i d e d b y t h e d i s t r i c t . E m p l o y e e s a r e r e s p o n s i b l e f o r k e e p i n g c o m m u n i c a t i o n d e v i c e s s e c u r e a n d , i f p o s s i b l e , p a s s w o r d p r o t e c t e d . S u p e r v i s i o n o f s t u d e n t s a n d t h e p r o v i s i o n o f a c a d e m i c i n s t r u c t i o n a r e p r i o r i t i e s i n t h e d i s t r i c t , a n d e m p l o y e e s w h o a r e r e s p o n s i b l e f o r s u p e r v i s i n g a n d / o r p r o v i d i n g a c a d e m i c i n s t r u c t i o n t o s t u d e n t s m u s t c o n c e n t r a t e o n t h e s e t a s k s a t a l l t i m e s . E m p l o y e e s s h a l l n o t u s e c o m m u n i c a t i o n d e v i c e s w h e n t h e y a r e r e s p o n s i b l e f o r s u p e r v i s i n g s t u d e n t s o r w h e n t h e i r d o i n g s o i n t e r r u p t s o r i n t e r f e r e s w i t h c l a s s r o o m i n s t r u c t i o n u n l e s s a n y o f t h e f o l l o w i n g c o n d i t i o n s o c c u r s :

• T h e d e v i c e i s b e i n g u s e d t o i n s t r u c t t h e s t u d e n t s b e i n g s u p e r v i s e d a t t h e t i m e ;

• T h e u s e i s n e c e s s a r y t o t h e p e r f o r m a n c e o f a n e m p l o y m e n t - r e l a t e d d u t y ; • T h e e m p l o y e e h a s r e c e i v e d s p e c i f i c a n d d i r e c t p e r m i s s i o n f r o m a

s u p e r v i s o r t o d o s o ; o r • T h e r e i s a n e m e r g e n c y .

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E v e n w h e n t h e s e c o n d i t i o n s e x i s t , t h e e m p l o y e e i s r e s p o n s i b l e f o r o b t a i n i n g a s s i s t a n c e i n a d e q u a t e l y s u p e r v i s i n g s t u d e n t s d u r i n g t h e a p p r o v e d u s e s o t h a t s t u d e n t s a r e s u p e r v i s e d a t a l l t i m e s . U s e i n V e h i c l e s R e g a r d l e s s o f o t h e r p r o v i s i o n s o f t h i s p o l i c y , u n l e s s t h e r e i s a n e m e r g e n c y , e m p l o y e e s s h a l l n o t u s e c o m m u n i c a t i o n d e v i c e s w h e n :

• D r i v i n g d i s t r i c t - p r o v i d e d v e h i c l e s ; • O p e r a t i n g a v e h i c l e i n w h i c h a s t u d e n t i s b e i n g t r a n s p o r t e d w h e n t h e

t r a n s p o r t a t i o n i s p r o v i d e d a s p a r t o f t h e e m p l o y e e ' s j o b ; o r • S u p e r v i s i n g s t u d e n t s w h o a r e e n t e r i n g o r e x i t i n g a v e h i c l e , c r o s s i n g

t h o r o u g h f a r e s , o r a r e o t h e r w i s e a t t e m p t i n g t o s a f e l y r e a c h t h e i r d e s t i n a t i o n s .

E v e n i n e m e r g e n c y s i t u a t i o n s , e m p l o y e e s s h o u l d f i r s t t a k e a l l p o s s i b l e s a f e t y p r e c a u t i o n s b e f o r e u s i n g c o m m u n i c a t i o n d e v i c e s . E m p l o y e e s a r e s u b j e c t t o l o c a l , s t a t e , a n d f e d e r a l l a w s g o v e r n i n g u s e o f c e l l p h o n e s w h i l e d r i v i n g a n d w i l l b e s o l e l y r e s p o n s i b l e f o r a l l t r a f f i c v i o l a t i o n l i a b i l i t i e s r e s u l t i n g f r o m t h e i r u s e o f a p h o n e w h i l e d r i v i n g . U s e o f D i s t r i c t - P r o v i d e d C o m m u n i c a t i o n D e v i c e s T h e d i s t r i c t m a y p r o v i d e c o m m u n i c a t i o n d e v i c e s a n d s e r v i c e t o s o m e e m p l o y e e s t o a s s i s t t h e m i n c a r r y i n g o u t t h e i r e m p l o y m e n t - r e l a t e d d u t i e s o n a n d o f f d i s t r i c t p r o p e r t y . U s e o f a d i s t r i c t - p r o v i d e d c o m m u n i c a t i o n d e v i c e i s a p r i v i l e g e . T h e s u p e r i n t e n d e n t o r d e s i g n e e h a s s o l e d i s c r e t i o n a s t o w h i c h e m p l o y e e s w i l l b e p r o v i d e d c o m m u n i c a t i o n d e v i c e s a n d m a y r e c a l l a n y p r e v i o u s l y i s s u e d c o m m u n i c a t i o n d e v i c e . E m p l o y e e s d o n o t h a v e a n y e x p e c t a t i o n o f p r i v a c y i n d i s t r i c t - p r o v i d e d c o m m u n i c a t i o n d e v i c e s o r a n y i n f o r m a t i o n s t o r e d o n t h e m , a n d s u c h d e v i c e s m a y b e c o n f i s c a t e d a n d s e a r c h e d a t a n y t i m e . E m p l o y e e s a r e e x p e c t e d t o e x e r c i s e r e a s o n a b l e c a r e t o p r o t e c t d i s t r i c t -p r o v i d e d c o m m u n i c a t i o n d e v i c e s f r o m d a m a g e o r t h e f t a n d m u s t r e p o r t a n y s u c h i n c i d e n t s i m m e d i a t e l y . T h e d i s t r i c t m a y r e q u i r e e m p l o y e e s t o r e i m b u r s e t h e d i s t r i c t f o r a n y d a m a g e o r t h e f t t h a t w a s t h e r e s u l t o f t h e e m p l o y e e ' s n e g l i g e n c e . U s e r s o f d i s t r i c t - p r o v i d e d c o m m u n i c a t i o n d e v i c e s m u s t a b i d e b y a n y u s e l i m i t a t i o n s i n c l u d e d i n t h e d i s t r i c t ' s s e r v i c e c o n t r a c t . P e r s o n a l U s e o f D i s t r i c t - P r o v i d e d C o m m u n i c a t i o n D e v i c e s P e r s o n a l u s e o f d i s t r i c t - p r o v i d e d c o m m u n i c a t i o n d e v i c e s i s p e r m i s s i b l e a s l o n g a s t h e u s e d o e s n o t e x c e e d t h e l i m i t s o f t h e a p p l i c a b l e p l a n . A n e m p l o y e e w h o s e u s e e x c e e d s p l a n l i m i t a t i o n s w i l l b e r e q u i r e d t o r e i m b u r s e t h e d i s t r i c t f o r a l l e x p e n s e s b e y o n d t h o s e c o v e r e d b y t h e p l a n a n d m a y h a v e p r i v i l e g e s s u s p e n d e d o r r e v o k e d u n l e s s t h e e m p l o y e e c a n s h o w t h a t a l l u s e w a s f o r e m p l o y m e n t - r e l a t e d d u t i e s a n d t h e d e v i c e w a s n o t u s e d f o r p e r s o n a l r e a s o n s . T h e a m o u n t o f p e r s o n a l u s e o f a c o m m u n i c a t i o n d e v i c e o r s e r v i c e p a i d f o r u n d e r E - R a t e c a n b e n o g r e a t e r t h a n t h e c o s t a l l o c a t i o n s u b m i t t e d i n t h e r e q u e s t f o r t h e E - R a t e d i s c o u n t . S t a f f m e m b e r s e l e c t i n g t o u s e d i s t r i c t

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c o m m u n i c a t i o n d e v i c e s f o r p e r s o n a l r e a s o n s w i l l b e s u b j e c t t o i n c o m e t a x l i a b i l i t y f o r s u c h b e n e f i t , i f a n y . S t a f f B r i n g Y o u r O w n D e v i c e P o l i c y U s e o f e m p l o y e e s ’ p e r s o n a l c o m m u n i c a t i o n d e v i c e s d u r i n g w o r k h o u r s s h a l l b e r e s t r i c t e d t o c l a s s r o o m o r w o r k - r e l a t e d a c t i v i t i e s . S u c h p e r s o n a l c o m m u n i c a t i o n d e v i c e s m a y o n l y b e u s e d b y t h e s t a f f m e m b e r a n d a r e n o t f o r s t u d e n t u s e . T h e s e c u r i t y o f p e r s o n a l c o m p u t i n g d e v i c e s i s s o l e l y t h e r e s p o n s i b i l i t y o f t h e s t a f f m e m b e r . A n y l o s s r e s u l t i n g f r o m d a m a g e o r t h e f t o f p e r s o n a l c o m m u n i c a t i o n d e v i c e s i n t h e s c h o o l s e t t i n g i s n o t t h e r e s p o n s i b i l i t y o f t h e d i s t r i c t . P o l i c y R e f e r e n c e s : I I B G & I I B G C P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

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G B Q A R e d u c t i o n o f T e a c h i n g S t a f f I f t h e b o a r d d e c i d e s t h a t t h e s i z e o f t h e t e a c h i n g s t a f f m u s t b e r e d u c e d , g u i d e l i n e s i n t h e f o l l o w i n g r u l e a n d t h e n e g o t i a t e d a g r e e m e n t s h a l l b e f o l l o w e d . I n s o f a r a s p o s s i b l e r e d u c t i o n o f s t a f f s h a l l b e a c c o m p l i s h e d b y a t t r i t i o n d u e t o r e s i g n a t i o n s a n d r e t i r e m e n t . T h e f o l l o w i n g s t e p s w i l l b e u t i l i z e d b y t h e d i s t r i c t ' s a d m i n i s t r a t i v e s t a f f t o r e d u c e t h e t e a c h i n g s t a f f : T h e n u m b e r o f t e a c h i n g p o s i t i o n s t o b e r e d u c e d s h a l l b e i n a c c o r d a n c e w i t h t h e e d u c a t i o n a l g o a l s e s t a b l i s h e d b y t h e b o a r d . T h e n u m b e r o f t e a c h e r s n e e d e d t o i m p l e m e n t t h e d i s t r i c t ' s e d u c a t i o n a l p r o g r a m w i l l t h e n b e d e t e r m i n e d b y t h e a d m i n i s t r a t i v e s t a f f b a s e d o n t h o s e e d u c a t i o n a l g o a l s i n d e t e r m i n i n g w h i c h t e a c h e r s w i l l b e n o n r e n e w e d d u e t o r e d u c t i o n i n f o r c e . T h e e d u c a t i o n a l g o a l s a n d n e e d s o f t h e d i s t r i c t , i n d i v i d u a l c e r t i f i c a t i o n s , q u a l i f i c a t i o n s , t r a i n i n g , s k i l l s , e v a l u a t i o n s , a n d i n t e r e s t s s h a l l b e c o n s i d e r e d . I f t w o o r m o r e t e a c h e r s h a v e s i m i l a r c e r t i f i c a t i o n s , q u a l i f i c a t i o n s , t r a i n i n g , s k i l l s , e v a l u a t i o n s a n d i n t e r e s t s i n a t e a c h i n g a r e a , t h o s e t e a c h e r s w h o h a v e t e n u r e w i l l b e r e t a i n e d o v e r t h o s e w h o a r e n o n t e n u r e d . I f a l l o f t h e t e a c h e r s i n t h e a r e a i d e n t i f i e d f o r r e d u c t i o n h a v e s i m i l a r c e r t i f i c a t i o n s , q u a l i f i c a t i o n s , t r a i n i n g , s k i l l s , e v a l u a t i o n s a n d i n t e r e s t s a n d a l l a r e t e n u r e d , t h e t e a c h e r ( s ) w h o b e s t m e e t s t h e n e e d s o f t h e d i s t r i c t , c o n s i d e r i n g t h e f a c t o r s o u t l i n e d a b o v e a n d a n y o t h e r r e l e v a n t f a c t o r s , w i l l b e r e t a i n e d . A n y c e r t i f i e d e m p l o y e e w h o h a s n o t b e e n r e e m p l o y e d a s a r e s u l t o f r e d u c t i o n o f t h e t e a c h i n g s t a f f s h a l l b e c o n s i d e r e d f o r r e e m p l o y m e n t i f a v a c a n c y e x i s t s f o r w h i c h t h e t e a c h e r w o u l d q u a l i f y . C e r t i f i e d e m p l o y e e s w h o m a y b e e l i g i b l e f o r r e e m p l o y m e n t a r e r e q u i r e d t o n o t i f y t h e d i s t r i c t o f t h e i r c u r r e n t a d d r e s s . T h e s u p e r i n t e n d e n t w i l l r e c o m m e n d t o t h e b o a r d r e i n s t a t e m e n t o f a n y t e a c h e r h e / s h e d e e m s q u a l i f i e d a n d a b l e t o s e r v e t h e b e s t i n t e r e s t s o f t h e d i s t r i c t . T h e b o a r d s h a l l n o t b e r e q u i r e d t o c o n s i d e r r e i n s t a t e m e n t o f a n y t e a c h e r a f t e r a p e r i o d o f t w o y e a r s f r o m t h e d a t e o f n o n r e n e w a l . Proposed Adoption: 8/11/2014

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I B S c h o o l S i t e C o u n c i l s A s i t e c o u n c i l s h a l l b e e s t a b l i s h e d i n e a c h d i s t r i c t b u i l d i n g . E a c h c o u n c i l s h a l l b e r e s p o n s i b l e f o r p r o v i d i n g a d v i c e a n d c o u n s e l f o r e v a l u a t i n g s t a t e , s c h o o l d i s t r i c t , a n d s c h o o l s i t e p e r f o r m a n c e g o a l s a n d o b j e c t i v e s a n d i n r e c o m m e n d i n g m e t h o d s t h a t m a y b e e m p l o y e d a t t h e s c h o o l s i t e t o m e e t t h e s e g o a l s a n d o b j e c t i v e s . D i s c u s s i o n s m a y i n c l u d e a l l o c a t i o n s o f t h e s c h o o l b u d g e t a n d a d m i n i s t r a t i v e a n d m a n a g e m e n t f u n c t i o n s . T h e m e m b e r s h i p o f e a c h c o u n c i l s h a l l i n c l u d e , a t a m i n i m u m ,

• b u i l d i n g p r i n c i p a l • r e p r e s e n t a t i v e s o f t e a c h e r s • r e p r e s e n t a t i v e s o f o t h e r s c h o o l p e r s o n n e l • p a r e n t s o f p u p i l s a t t e n d i n g t h e s c h o o l • t h e b u s i n e s s c o m m u n i t y • c o m m u n i t y r e p r e s e n t a t i v e s

E a c h p r i n c i p a l s h a l l s u b m i t , f o r t h e b o a r d ' s c o n s i d e r a t i o n , n a m e s o f i n d i v i d u a l s t o b e c o n s i d e r e d f o r a p p o i n t m e n t t o t h e s i t e c o u n c i l . T h e b o a r d s h a l l a p p o i n t s i t e c o u n c i l m e m b e r s . E a c h s i t e c o u n c i l s h a l l e s t a b l i s h m e e t i n g s c h e d u l e s t h a t s h a l l b e s u b j e c t t o b o a r d a p p r o v a l . E a c h c o u n c i l s h a l l r e p o r t t o t h e b o a r d a t l e a s t o n c e a y e a r . A s r e q u i r e d , t h e s u p e r i n t e n d e n t s h a l l s u b m i t r e p o r t s t o t h e S t a t e B o a r d o f E d u c a t i o n e v a l u a t i n g t h e e f f e c t i v e n e s s o f e a c h s c h o o l s i t e c o u n c i l . R e p o r t s s h a l l b e r e v i e w e d b y t h e b o a r d o f e d u c a t i o n b e f o r e s u b m i s s i o n t o t h e s t a t e . P o l i c y R e f e r e n c e : K A P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

146146

I C A P i l o t P r o j e c t s T h e b o a r d s u p p o r t s t h e u s e o f p i l o t p r o j e c t s b e f o r e a n y n e w i n s t r u c t i o n a l t e c h n i q u e i s i m p l e m e n t e d o n a d i s t r i c t - w i d e b a s i s . P i l o t p r o j e c t m e a n s a n y r e s e a r c h o r e x p e r i m e n t a t i o n p r o g r a m o r p r o j e c t d e s i g n e d t o e x p l o r e o r d e v e l o p n e w , u n p r o v e n t e a c h i n g m e t h o d s o r t e c h n i q u e s . A l l i n s t r u c t i o n a l m a t e r i a l s , i n c l u d i n g t e a c h e r s ' m a n u a l s , a u d i o / v i s u a l m a t e r i a l s o r a n y o t h e r s u p p l e m e n t a r y i n s t r u c t i o n a l m a t e r i a l t o b e u s e d i n c o n n e c t i o n w i t h a p i l o t p r o j e c t s h a l l b e a v a i l a b l e f o r i n s p e c t i o n b y p a r e n t s o r g u a r d i a n s o f s t u d e n t s e n g a g e d i n t h e p r o g r a m o r p r o j e c t . P i l o t P r o j e c t E v a l u a t i o n B e f o r e a n y p i l o t p r o j e c t p r o p o s a l i s s u b m i t t e d t o t h e b o a r d f o r a p p r o v a l , a n e v a l u a t i o n f o r m a t s h a l l b e d e v e l o p e d a n d i n c l u d e d w i t h t h e p i l o t p r o j e c t . S t u d e n t S u r v e y s E x c e p t a s p r o v i d e d i n b o a r d p o l i c y I D A E w i t h r e g a r d t o s u r v e y s a b o u t a s t u d e n t ’ s o r t h e s t u d e n t ’ s p a r e n t s ’ o r g u a r d i a n s ’ p e r s o n a l b e l i e f s o r p r a c t i c e s o n i s s u e s s u c h a s s e x , f a m i l y l i f e , m o r a l i t y , o r r e l i g i o n , a n y i n s t r u m e n t d e s i g n e d t o s u r v e y s t u d e n t s , e i t h e r b y d i s t r i c t s t a f f o r b y a n o u t s i d e a g e n c y o r i n d i v i d u a l , s h a l l b e m a d e a v a i l a b l e f o r i n s p e c t i o n b y p a r e n t s o r g u a r d i a n s b e f o r e t h e s u r v e y i s a d m i n i s t e r e d . P o l i c y R e f e r e n c e s : I D A E P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

147147

I D A C A S p e c i a l E d u c a t i o n S e r v i c e s I n a c c o r d a n c e w i t h t h e p r o v i s i o n s o f F e d e r a l a n d s t a t e l a w , i t i s t h e p o l i c y o f t h i s d i s t r i c t t o p r o v i d e a f r e e a p p r o p r i a t e p u b l i c e d u c a t i o n f o r e v e r y e x c e p t i o n a l c h i l d ( a s d e f i n e d b y K . S . A . 7 2 - 9 6 2 ) w h o i s a r e s i d e n t o f t h i s d i s t r i c t o r a t t e n d s a p r i v a t e o r p a r o c h i a l s c h o o l l o c a t e d i n t h i s d i s t r i c t . S p e c i a l e d u c a t i o n s e r v i c e s a r e p r o v i d e d f o r s u c h c h i l d r e n , i n c l u d i n g i n d i v i d u a l e d u c a t i o n a l p r o g r a m s o f f e r e d i n t h e l e a s t r e s t r i c t i v e e n v i r o n m e n t . C h i l d F i n d , I d e n t i f i c a t i o n , a n d E l i g i b i l i t y T h e d i s t r i c t s h a l l c o o r d i n a t e a n d m a i n t a i n a s y s t e m w h i c h s c h e d u l e s a n d s t r u c t u r e s a v a i l a b l e s e r v i c e s f o r p u p i l s w h o a r e r e f e r r e d t o d e t e r m i n e e l i g i b i l i t y f o r s p e c i a l e d u c a t i o n s e r v i c e s i n a c c o r d a n c e w i t h p r o c e d u r a l p r o c e s s e s e s t a b l i s h e d i n F e d e r a l a n d s t a t e l a w . A c t i o n s a n d D u e P r o c e s s f o r S t u d e n t s P a r e n t a l i n v o l v e m e n t a n d c o o p e r a t i o n i s i m p o r t a n t t o t h e s u c c e s s o f t h e s e e d u c a t i o n a l p r o g r a m s . I n o r d e r t o e n c o u r a g e t h e i n v o l v e m e n t a n d c o o p e r a t i o n o f p a r e n t s i n s p e c i a l e d u c a t i o n s e r v i c e s a n d t o s a f e g u a r d t h e r i g h t s o f e x c e p t i o n a l c h i l d r e n t o a f r e e a p p r o p r i a t e p u b l i c e d u c a t i o n , t h e b o a r d u t i l i z e s a n d r e f e r s p a r e n t s t o t h e “ P r o c e d u r a l S a f e g u a r d s i n P a r e n t R i g h t s i n S p e c i a l E d u c a t i o n ” p u b l i s h e d b y t h e K a n s a s S t a t e D e p a r t m e n t o f E d u c a t i o n . I n t h e p r o v i s i o n o f s p e c i a l e d u c a t i o n a n d r e l a t e d s e r v i c e s , t h e d i s t r i c t w i l l i m p l e m e n t a l l F e d e r a l a n d K a n s a s s t a t u t e s , r u l e s , a n d r e g u l a t i o n s . Proposed Adoption: 8/11/2014

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I D A C B S e c t i o n 5 0 4 A c c o m m o d a t i o n s f o r S t u d e n t s I n a c c o r d a n c e w i t h t h e p r o v i s i o n s o f t h e R e h a b i l i t a t i o n A c t o f 1 9 7 3 a n d T i t l e I I o f t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t , t h e d i s t r i c t i s c o m m i t t e d t o p r o v i d i n g s t u d e n t s w i t h d i s a b i l i t i e s t h e o p p o r t u n i t y t o p a r t i c i p a t e i n a n d b e n e f i t f r o m i t s p r o g r a m s a n d a c t i v i t i e s . A c c o r d i n g l y , t h e d i s t r i c t w i l l m a k e r e a s o n a b l e m o d i f i c a t i o n s t o i t s p r o g r a m s a n d a c t i v i t i e s t o a c c o m m o d a t e o t h e r w i s e q u a l i f i e d s t u d e n t s w i t h d i s a b i l i t i e s , u n l e s s s u c h m o d i f i c a t i o n s w o u l d i m p o s e a n u n d u e b u r d e n o n t h e o p e r a t i o n o f t h e p a r t i c u l a r p r o g r a m o r a c t i v i t y o r w o u l d f u n d a m e n t a l l y a l t e r t h e n a t u r e o r p u r p o s e o f t h e p r o g r a m o r a c t i v i t y . N o d i s t r i c t b o a r d m e m b e r , e m p l o y e e , o r c o n t r a c t o r s h a l l r e t a l i a t e a g a i n s t a n y p e r s o n b e c a u s e o f h i s o r h e r e x e r c i s e o f r i g h t s u n d e r S e c t i o n 5 0 4 . Proposed Adoption: 8/11/2014

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I D A E S t u d e n t P r i v a c y T h e s u p e r i n t e n d e n t , t h e b o a r d a n d s t a f f s h a l l p r o t e c t t h e r i g h t o f p r i v a c y o f s t u d e n t s a n d t h e i r f a m i l i e s i n c o n n e c t i o n w i t h a n y s u r v e y s o r p h y s i c a l e x a m i n a t i o n s c o n d u c t e d , a s s i s t e d , o r a u t h o r i z e d b y t h e b o a r d o r a d m i n i s t r a t i o n . T h e d i s t r i c t s h a l l a n n u a l l y p r o v i d e p a r e n t s n o t i c e o f t h e i r r i g h t s u n d e r t h e P r o t e c t i o n o f P u p i l R i g h t s A m e n d m e n t a n d t h e S t u d e n t D a t a P r i v a c y A c t , a t t h e b e g i n n i n g o f e a c h s c h o o l y e a r , a n d a t a n y o t h e r t i m e t h e s c h o o l d i s t r i c t p o l i c i e s i n t h e a r e a a r e s u b s t a n t i a l l y c h a n g e d . S t u d e n t D a t a R e s t r i c t i o n s A n y s t u d e n t d a t a s u b m i t t e d t o o r m a i n t a i n e d i n a s t a t e w i d e l o n g i t u d i n a l s t u d e n t d a t a s y s t e m s h a l l o n l y b e d i s c l o s e d i n a c c o r d a n c e w i t h t h e S t u d e n t D a t a P r i v a c y A c t . D i s c l o s u r e o f a l l o t h e r s t u d e n t d a t a o r s t u d e n t r e c o r d i n f o r m a t i o n m a i n t a i n e d i s g o v e r n e d b y t h e F a m i l y E d u c a t i o n a l R i g h t s a n d P r i v a c y A c t ( “ F E R P A ” ) . A n n u a l w r i t t e n n o t i c e p r e s e n t e d t o p a r e n t s a n d l e g a l g u a r d i a n s o f d i s t r i c t s t u d e n t s s h a l l : 1 ) r e q u i r e p a r e n t o r g u a r d i a n ’ s s i g n a t u r e ; a n d 2 ) s h a l l s t a t e s t u d e n t d a t a s u b m i t t e d t o o r m a i n t a i n e d i n a s t a t e w i d e l o n g i t u d i n a l d a t a s y s t e m o n l y b e d i s c l o s e d a s f o l l o w s . S t u d e n t d a t a m a y b e d i s c l o s e d t o :

• T h e a u t h o r i z e d p e r s o n n e l o f a n e d u c a t i o n a l a g e n c y o r t h e s t a t e b o a r d o f r e g e n t s w h o r e q u i r e d i s c l o s u r e s t o p e r f o r m a s s i g n e d d u t i e s ; a n d

• T h e s t u d e n t a n d t h e p a r e n t o r l e g a l g u a r d i a n o f t h e s t u d e n t , p r o v i d e d t h e d a t a p e r t a i n s s o l e l y t o t h e s t u d e n t .

• S t u d e n t d a t a m a y b e d i s c l o s e d t o a u t h o r i z e d p e r s o n n e l o f a n y s t a t e a g e n c y , o r t o a s e r v i c e p r o v i d e r * o f a s t a t e a g e n c y , e d u c a t i o n a l a g e n c y o r s c h o o l p e r f o r m i n g i n s t r u c t i o n , a s s e s s m e n t , o r l o n g i t u d i n a l r e p o r t i n g , p r o v i d e d a d a t a - s h a r i n g a g r e e m e n t b e t w e e n t h e e d u c a t i o n a l a g e n c y a n d o t h e r s t a t e a g e n c y o r s e r v i c e p r o v i d e r p r o v i d e s t h e f o l l o w i n g :

o p u r p o s e , s c o p e , a n d d u r a t i o n o f t h e d a t a - s h a r i n g a g r e e m e n t ; o r e c i p i e n t o f s t u d e n t d a t a u s e s u c h i n f o r m a t i o n s o l e l y f o r t h e

p u r p o s e s s p e c i f i e d i n a g r e e m e n t ; o r e c i p i e n t s h a l l c o m p l y w i t h d a t a a c c e s s , u s e , a n d s e c u r i t y

r e s t r i c t i o n s s p e c i f i c a l l y d e s c r i b e d i n a g r e e m e n t ; a n d o s t u d e n t d a t a s h a l l b e d e s t r o y e d w h e n n o l o n g e r n e c e s s a r y f o r

p u r p o s e s o f t h e d a t a - s h a r i n g a g r e e m e n t o r u p o n e x p i r a t i o n o f t h e a g r e e m e n t , w h i c h e v e r o c c u r s f i r s t .

* A s e r v i c e p r o v i d e r e n g a g e d t o p e r f o r m a f u n c t i o n o f i n s t r u c t i o n m a y b e a l l o w e d t o r e t a i n s t u d e n t t r a n s c r i p t s a s r e q u i r e d b y a p p l i c a b l e l a w s a n d r u l e s a n d r e g u l a t i o n s . D e s t r u c t i o n s h a l l c o m p l y w i t h t h e N I S T S P 8 0 0 - 8 8 s t a n d a r d s o f d a t a d e s t r u c t i o n .

U n l e s s a n a d u l t s t u d e n t o r p a r e n t o r g u a r d i a n o f a m i n o r s t u d e n t p r o v i d e s w r i t t e n c o n s e n t t o d i s c l o s e p e r s o n a l l y i d e n t i f i a b l e s t u d e n t d a t a , s t u d e n t d a t a m a y o n l y b e d i s c l o s e d t o a g o v e r n m e n t a l e n t i t y n o t s p e c i f i e d a b o v e o r a n y

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p u b l i c o r p r i v a t e a u d i t a n d e v a l u a t i o n o r r e s e a r c h o r g a n i z a t i o n i f t h e d a t a i s a g g r e g a t e d a t a . “ A g g r e g a t e d a t a ” m e a n s d a t a c o l l e c t e d o r r e p o r t e d a t t h e g r o u p , c o h o r t , o r i n s t i t u t i o n a l l e v e l a n d w h i c h c o n t a i n s n o p e r s o n a l l y i d e n t i f i a b l e s t u d e n t d a t a . T h e d i s t r i c t m a y d i s c l o s e :

• S t u d e n t d i r e c t o r y i n f o r m a t i o n w h e n n e c e s s a r y a n d t h e s t u d e n t ’ s p a r e n t o r l e g a l g u a r d i a n h a s c o n s e n t e d i n w r i t i n g ;

• d i r e c t o r y i n f o r m a t i o n t o a n e n h a n c e m e n t v e n d o r p r o v i d i n g p h o t o g r a p h y s e r v i c e s , c l a s s r i n g s e r v i c e s , y e a r b o o k p u b l i s h i n g s e r v i c e s , m e m o r a b i l i a s e r v i c e s , o r s i m i l a r s e r v i c e s ;

• a n y i n f o r m a t i o n r e q u i r i n g d i s c l o s u r e p u r s u a n t t o s t a t e s t a t u t e s ; • s t u d e n t d a t a p u r s u a n t t o a n y l a w f u l s u b p o e n a o r c o u r t o r d e r

d i r e c t i n g s u c h d i s c l o s u r e ; a n d • s t u d e n t d a t a t o a p u b l i c o r p r i v a t e p o s t s e c o n d a r y e d u c a t i o n a l

i n s t i t u t i o n f o r p u r p o s e s o f a p p l i c a t i o n o r a d m i s s i o n o f a s t u d e n t t o s u c h p o s t s e c o n d a r y e d u c a t i o n a l i n s t i t u t i o n w i t h t h e s t u d e n t ’ s w r i t t e n c o n s e n t .

S t u d e n t D a t a S e c u r i t y B r e a c h I f t h e r e i s a s e c u r i t y b r e a c h o r u n a u t h o r i z e d d i s c l o s u r e o f s t u d e n t d a t a o r p e r s o n a l l y i d e n t i f i a b l e i n f o r m a t i o n o f a n y s t u d e n t s u b m i t t e d t o o r m a i n t a i n e d o n a s t a t e w i d e s t u d e n t l o n g i t u d i n a l d a t a s y s t e m , e a c h a f f e c t e d s t u d e n t o r t h e p a r e n t o r l e g a l g u a r d i a n o f t h e s t u d e n t , i f a m i n o r , s h a l l b e i m m e d i a t e l y n o t i f i e d , a n d a n i n v e s t i g a t i o n i n t o t h e c a u s e s a n d c o n s e q u e n c e s o f t h e b r e a c h o r u n a u t h o r i z e d d i s c l o s u r e w i l l b e c o n d u c t e d . B i o m e t r i c D a t a T h e d i s t r i c t s h a l l n o t c o l l e c t b i o m e t r i c d a t a f r o m a s t u d e n t o r u s e a n y d e v i c e o r m e c h a n i s m t o a s s e s s a s t u d e n t ’ s p h y s i o l o g i c a l o r e m o t i o n a l s t a t e , u n l e s s t h e a d u l t s t u d e n t o r t h e p a r e n t o r l e g a l g u a r d i a n o f t h e m i n o r s t u d e n t c o n s e n t s i n w r i t i n g . “ B i o m e t r i c d a t a ” i n c l u d e s m e a s u r a b l e b i o l o g i c a l o r b e h a v i o r a l c h a r a c t e r i s t i c s t h a t c a n b e u s e d f o r a u t o m a t e d r e c o g n i t i o n o f a n i n d i v i d u a l , s u c h a s f i n g e r p r i n t s , r e t i n a a n d i r i s p a t t e r n s , v o i c e p r i n t s , D N A s e q u e n c e , f a c i a l c h a r a c t e r i s t i c s , a n d h a n d w r i t i n g . N o t h i n g i n t h i s p o l i c y s h a l l p r o h i b i t t h e c o l l e c t i o n o f a u d i o v o i c e r e c o r d i n g s , f a c i a l e x p r e s s i o n i n f o r m a t i o n , a n d s t u d e n t h a n d w r i t i n g f o r :

• p r o v i s i o n o f c o u n s e l i n g o r p s y c h o l o g i c a l s e r v i c e s , • c o n d u c t i n g s t u d e n t t h r e a t a s s e s s m e n t s , • c o m p l e t i n g s t u d e n t d i s c i p l i n a r y i n v e s t i g a t i o n s o r h e a r i n g s , o r • c o n d u c t i n g c h i l d a b u s e i n v e s t i g a t i o n s .

S e l e c t S t u d e n t S u r v e y s N o t e s t , q u e s t i o n n a i r e , s u r v e y , o r e x a m i n a t i o n c o n t a i n i n g a n y q u e s t i o n s a b o u t a s t u d e n t ’ s o r t h e s t u d e n t ’ s p a r e n t s ’ o r g u a r d i a n s ’ p e r s o n a l b e l i e f s o r p r a c t i c e s

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o n i s s u e s s u c h a s s e x , f a m i l y l i f e , m o r a l i t y , o r r e l i g i o n s h a l l b e a d m i n i s t e r e d t o a n y s t u d e n t u n l e s s :

A . t h e p a r e n t o r g u a r d i a n i s n o t i f i e d i n w r i t i n g ; a n d B . t h e p a r e n t o r g u a r d i a n o f t h e s t u d e n t g i v e s w r i t t e n p e r m i s s i o n f o r t h e s t u d e n t t o p a r t i c i p a t e .

N o t h i n g s h a l l p r o h i b i t s c h o o l c o u n s e l o r s f r o m p r o v i d i n g c o u n s e l i n g s e r v i c e s , i n c l u d i n g t h e a d m i n i s t r a t i o n o f t e s t s a n d f o r m s a s p a r t o f s t u d e n t c o u n s e l i n g s e r v i c e s . A n y i n f o r m a t i o n o b t a i n e d t h r o u g h s u c h t e s t s o r c o u n s e l i n g s e r v i c e s s h a l l n o t b e s t o r e d o n a n y p e r s o n a l m o b i l e e l e c t r o n i c d e v i c e w h i c h i s n o t o w n e d b y t h e s c h o o l d i s t r i c t . S t o r a g e o f s u c h i n f o r m a t i o n o n p e r s o n a l l a p t o p s , t a b l e t s , p h o n e s , f l a s h d r i v e s , e x t e r n a l h a r d d r i v e s , o r v i r t u a l s e r v e r s n o t o w n e d b y t h e d i s t r i c t i s p r o h i b i t e d . S t u d e n t s m a y b e q u e s t i o n e d :

● i n t h e p r o v i s i o n o f p s y c h o l o g i c a l s e r v i c e s , ● c o n d u c t i n g o f s t u d e n t t h r e a t a s s e s s m e n t s , ● c o m p l e t i n g s t u d e n t d i s c i p l i n a r y i n v e s t i g a t i o n s o r h e a r i n g s , o r ● c o n d u c t i n g c h i l d a b u s e i n v e s t i g a t i o n s .

C o l l e c t i o n o f s u c h i n f o r m a t i o n i n t h e s e l i m i t e d c i r c u m s t a n c e s i s p e r m i t t e d w i t h o u t p r i o r w r i t t e n c o n s e n t o f t h e p a r e n t , g u a r d i a n , o r a d u l t s t u d e n t . P o l i c y R e f e r e n c e s : B C B K , I C A , I C A A , I I , a n d J R e t s e q . Proposed Adoption: 8/11/2014

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I D A E - R A n n u a l N o t i c e o f A u t h o r i z e d S t u d e n t D a t a D i s c l o s u r e s I n a c c o r d a n c e w i t h t h e S t u d e n t D a t a P r i v a c y A c t a n d b o a r d p o l i c y I D A E , s t u d e n t d a t a s u b m i t t e d t o o r m a i n t a i n e d i n a s t a t e w i d e l o n g i t u d i n a l d a t a s y s t e m m a y o n l y b e d i s c l o s e d a s f o l l o w s . S u c h d a t a m a y b e d i s c l o s e d t o :

• T h e a u t h o r i z e d p e r s o n n e l o f a n e d u c a t i o n a l a g e n c y o r t h e s t a t e b o a r d o f r e g e n t s w h o r e q u i r e d i s c l o s u r e s t o p e r f o r m a s s i g n e d d u t i e s ; a n d

• T h e s t u d e n t a n d t h e p a r e n t o r l e g a l g u a r d i a n o f t h e s t u d e n t , p r o v i d e d t h e d a t a p e r t a i n s s o l e l y t o t h e s t u d e n t .

S t u d e n t d a t a m a y b e d i s c l o s e d t o a u t h o r i z e d p e r s o n n e l o f a n y s t a t e a g e n c y , o r t o a s e r v i c e p r o v i d e r * o f a s t a t e a g e n c y , e d u c a t i o n a l a g e n c y , o r s c h o o l p e r f o r m i n g i n s t r u c t i o n , a s s e s s m e n t , o r l o n g i t u d i n a l r e p o r t i n g , p r o v i d e d a d a t a -s h a r i n g a g r e e m e n t b e t w e e n t h e e d u c a t i o n a l a g e n c y a n d o t h e r s t a t e a g e n c y o r s e r v i c e p r o v i d e r p r o v i d e s t h e f o l l o w i n g :

• p u r p o s e , s c o p e a n d d u r a t i o n o f t h e d a t a - s h a r i n g a g r e e m e n t ; • r e c i p i e n t o f s t u d e n t d a t a u s e s u c h i n f o r m a t i o n s o l e l y f o r t h e p u r p o s e s

s p e c i f i e d i n a g r e e m e n t ; • r e c i p i e n t s h a l l c o m p l y w i t h d a t a a c c e s s , u s e , a n d s e c u r i t y r e s t r i c t i o n s

s p e c i f i c a l l y d e s c r i b e d i n a g r e e m e n t ; a n d • s t u d e n t d a t a s h a l l b e d e s t r o y e d w h e n n o l o n g e r n e c e s s a r y f o r p u r p o s e s o f

t h e d a t a - s h a r i n g a g r e e m e n t o r u p o n e x p i r a t i o n o f t h e a g r e e m e n t , w h i c h e v e r o c c u r s f i r s t .

* A s e r v i c e p r o v i d e r e n g a g e d t o p e r f o r m a f u n c t i o n o f i n s t r u c t i o n m a y b e a l l o w e d t o r e t a i n s t u d e n t t r a n s c r i p t s a s r e q u i r e d b y a p p l i c a b l e l a w s a n d r u l e s a n d r e g u l a t i o n s . U n l e s s a n a d u l t s t u d e n t o r p a r e n t o r g u a r d i a n o f a m i n o r s t u d e n t p r o v i d e s w r i t t e n c o n s e n t t o d i s c l o s e p e r s o n a l l y i d e n t i f i a b l e s t u d e n t d a t a , s t u d e n t d a t a m a y o n l y b e d i s c l o s e d t o a g o v e r n m e n t a l e n t i t y n o t s p e c i f i e d a b o v e o r a n y p u b l i c o r p r i v a t e a u d i t a n d e v a l u a t i o n o r r e s e a r c h o r g a n i z a t i o n i f t h e d a t a i s a g g r e g a t e d a t a . “ A g g r e g a t e d a t a ” m e a n s d a t a c o l l e c t e d o r r e p o r t e d a t t h e g r o u p , c o h o r t , o r i n s t i t u t i o n a l l e v e l a n d w h i c h c o n t a i n s n o p e r s o n a l l y i d e n t i f i a b l e s t u d e n t d a t a . T h e d i s t r i c t m a y d i s c l o s e :

• S t u d e n t d i r e c t o r y i n f o r m a t i o n w h e n n e c e s s a r y a n d t h e s t u d e n t ’ s p a r e n t o r l e g a l g u a r d i a n h a s c o n s e n t e d i n w r i t i n g ;

• d i r e c t o r y i n f o r m a t i o n t o a n e n h a n c e m e n t v e n d o r p r o v i d i n g p h o t o g r a p h y s e r v i c e s , c l a s s r i n g s e r v i c e s , y e a r b o o k p u b l i s h i n g s e r v i c e s , m e m o r a b i l i a s e r v i c e s , o r s i m i l a r s e r v i c e s ;

• a n y i n f o r m a t i o n r e q u i r i n g d i s c l o s u r e p u r s u a n t t o s t a t e s t a t u t e s ; • s t u d e n t d a t a p u r s u a n t t o a n y l a w f u l s u b p o e n a o r c o u r t o r d e r d i r e c t i n g

s u c h d i s c l o s u r e ; a n d

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• s t u d e n t d a t a t o a p u b l i c o r p r i v a t e p o s t s e c o n d a r y e d u c a t i o n a l i n s t i t u t i o n f o r p u r p o s e s o f a p p l i c a t i o n o r a d m i s s i o n o f a s t u d e n t t o s u c h p o s t s e c o n d a r y e d u c a t i o n a l i n s t i t u t i o n w i t h t h e s t u d e n t ’ s w r i t t e n c o n s e n t .

A s t h e p a r e n t o r l e g a l g u a r d i a n o f [ n a m e o f s t u d e n t ( s ) ] , I a c k n o w l e d g e t h a t I h a v e b e e n p r o v i d e d w i t h n o t i c e o f a u t h o r i z e d s t u d e n t d a t a d i s c l o s u r e s u n d e r t h e S t u d e n t D a t a P r i v a c y A c t . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ P a r e n t S i g n a t u r e D a t e

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IDAE-R

Aviso Anual de Revelaciones Autorizadas de Datos Estudiantiles

De acuerdo con el Acta de Privacidad de Datos Estudiantiles y la póliza IDAE, los datos estudiantiles sometidos a o mantenidos en un sistema longitudinal de datos estatal solamente pueden ser revelados como sigue. Tal datos pueden ser revelados a:

• El personal autorizado de un agencia educacional o a la mesa directiva del estado quien requiere revelaciones para realizar sus deberes asignados; y

• El estudiante y su padre o guardián legal del estudiante, con la condición que los datos solo pertenezcan al estudiante.

Los datos estudiantiles pueden ser revelados a personal autorizado de cualquier agencia del estado, o a un proveedor de servicios* de una agencia del estado, agencia educacional, o escuela que provee instrucción, exámenes, o reportes longitudinales, y con tal que exista un acuerdo de revelar datos entre la agencia educacional y otra agencia del estado o proveedor de servicios y que provea lo siguiente:

• propósito, alcance y duración del acuerdo a la revelación de datos; • destinario de los datos estudiantiles use la información solamente para los propósitos definidos

en el acuerdo; • destinario debe de cumplir con el acceso de los datos, uso, y restricciones de seguridad

definidos específicamente en el acuerdo; y • los datos estudiantiles deben de ser destruidos cuando no sean necesarios para los propósitos

del acuerdo de revelar los datos o cuando se vence el acuerdo, cualquiera que ocurra primero.

*Un proveedor de servicio contratado para una función de instrucción puede conservar las transcripciones como se requiere por las leyes, reglas, y normas aplicables.

A menos que un estudiante adulto o un padre o guardián de un estudiante menor provee permiso escrito para revelar los datos personales identificables del estudiante, los datos del estudiante solo pueden ser revelados a una entidad del gobierno no especificado arriba o cualquier auditoría pública o privada o una organización de investigación si los datos son datos agregados. “Datos agregados” quiere dar entender que los datos coleccionados o reportados al nivel, grupo, cohorte, o institucional y que no contenga ningún dato estudiantil identificable. El distrito puede revelar:

• información del directorio estudiantil cuando sea necesario y cuando el padre o guardián del estudiante ha consentido por escrito;

• información del directorio estudiantil a un vendedor de realce proveyendo servicios de fotografía, servicios de anillos de clase, servicios de publicación de anuarios, servicios de cosas memorables, u otros servicios similares;

• cualquier información que requiera revelación basada o en conformidad a los estatutos del estado;

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• datos estudiantiles de conformidad a cualquier citación legal o orden de corte dirigiendo tal revelación; y

• datos estudiantiles a una institución educacional postsecundaria pública o privada para propósitos de aplicación o admisión de un estudiante a la institución educacional postsecundaria con el permiso escrito del estudiante.

Como el padre o guardián legal de [nombre del estudiante(s)], yo reconozco que he sido proveído con una notificación de revelaciones de datos estudiantil autorizadas bajo el Student Data Privacy Act (Acta de Privacidad de Datos Estudiantiles).

___________________________________________ ______________________ Firma del Padre Fecha

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I I B F A c c e p t a b l e U s e G u i d e l i n e s P u r p o s e T h e d i s t r i c t p r o v i d e s c o m p u t e r n e t w o r k a n d i n t e r n e t a c c e s s f o r i t s s t u d e n t s a n d e m p l o y e e s . T h i s s e r v i c e a l l o w s e m p l o y e e s a n d s t u d e n t s t o s h a r e i n f o r m a t i o n , l e a r n n e w c o n c e p t s , r e s e a r c h d i v e r s e s u b j e c t s , a n d c r e a t e a n d m a i n t a i n s c h o o l -b a s e d w e b s i t e s . T h e d i s t r i c t h a s a d o p t e d t h e f o l l o w i n g A c c e p t a b l e U s e G u i d e l i n e s t o g o v e r n t h e c o n d u c t o f t h o s e w h o e l e c t t o a c c e s s t h e c o m p u t e r n e t w o r k o r d i s t r i c t I n t e r n e t . A c c e p t a b l e U s e G u i d e l i n e s U s e r s s h a l l a d h e r e t o t h e f o l l o w i n g g u i d e l i n e s o f a c c e p t a b l e u s e :

• A l l u s e o f t h e I n t e r n e t w i l l b e i n s u p p o r t o f e d u c a t i o n a l a c t i v i t i e s . • U s e r s w i l l r e p o r t m i s u s e a n d b r e a c h e s o f n e t w o r k s e c u r i t y . • U s e r s s h a l l n o t a c c e s s , d e l e t e , c o p y , m o d i f y , n o r f o r g e o t h e r u s e r s ’

e - m a i l s , f i l e s , o r d a t a . • U s e r s s h a l l n o t u s e o t h e r u s e r s ’ p a s s w o r d s n o r d i s c l o s e t h e i r

p a s s w o r d t o o t h e r s . • U s e r s s h a l l n o t p u r s u e u n a u t h o r i z e d a c c e s s , d i s r u p t i v e a c t i v i t i e s ,

n o r o t h e r a c t i o n s c o m m o n l y r e f e r r e d t o a s “ h a c k i n g , ” i n t e r n a l l y o r e x t e r n a l l y t o t h e d i s t r i c t .

• U s e r s s h a l l n o t d i s c l o s e c o n f i d e n t i a l i n f o r m a t i o n a b o u t t h e m s e l v e s o r o t h e r s .

• U s e r s h a l l n o t u t i l i z e u n l i c e n s e d s o f t w a r e . • U s e r s s h a l l n o t a c c e s s o r p e r m i t a c c e s s t o p o r n o g r a p h y , o b s c e n e

d e p i c t i o n s , o r o t h e r m a t e r i a l s h a r m f u l t o m i n o r s . • S t u d e n t s s h a l l n o t d i s a b l e o r a t t e m p t t o d i s a b l e I n t e r n e t f i l t e r i n g

s o f t w a r e . P r o h i b i t i o n s A l t h o u g h t h e d i s t r i c t r e s e r v e s t h e r i g h t t o d e t e r m i n e w h a t u s e o f t h e d i s t r i c t n e t w o r k i s a p p r o p r i a t e , t h e f o l l o w i n g a c t i o n s a r e s p e c i f i c a l l y p r o h i b i t e d :

• T r a n s f e r r i n g c o p y r i g h t e d m a t e r i a l s t o o r f r o m a n y d i s t r i c t n e t w o r k w i t h o u t t h e e x p r e s s c o n s e n t o f t h e o w n e r o f t h e c o p y r i g h t .

• U s e o f t h e n e t w o r k f o r c r e a t i o n , d i s s e m i n a t i o n , o r v i e w i n g o f d e f a m a t o r y , f a c t u a l l y i n a c c u r a t e , a b u s i v e , o b s c e n e , p r o f a n e , s e x u a l l y o r i e n t e d , t h r e a t e n i n g , h a r a s s i n g , o r o t h e r m a t e r i a l p r o h i b i t e d b y l a w o r d i s t r i c t p o l i c y .

• D i s s e m i n a t i o n o f p e r s o n n e l o r s t u d e n t i n f o r m a t i o n v i a t h e n e t w o r k w h e n s u c h i n f o r m a t i o n i s p r o t e c t e d b y l a w , i n c l u d i n g t h e F a m i l y a n d E d u c a t i o n a l R i g h t s A c t o r S t u d e n t D a t a P r i v a c y A c t .

• U t i l i z a t i o n o f t h e n e t w o r k t o d i s s e m i n a t e n o n - w o r k - r e l a t e d m a t e r i a l .

• U t i l i z a t i o n o f t h e n e t w o r k a s a m e a n s f o r a d v e r t i s i n g o r s o l i c i t a t i o n .

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M o n i t o r i n g T h e s c h o o l d i s t r i c t r e s e r v e s t h e r i g h t t o m o n i t o r , w i t h o u t p r i o r n o t i c e , a n y a n d a l l u s a g e o f t h e c o m p u t e r n e t w o r k a n d d i s t r i c t I n t e r n e t a c c e s s , i n c l u d i n g , b u t n o t b y w a y o f l i m i t a t i o n , e - m a i l t r a n s m i s s i o n s , a n d r e c e p t i o n s . A n y i n f o r m a t i o n g a t h e r e d d u r i n g m o n i t o r i n g m a y b e c o p i e d , r e v i e w e d , a n d s t o r e d . A l l s u c h i n f o r m a t i o n f i l e s s h a l l b e a n d r e m a i n t h e p r o p e r t y o f t h e s c h o o l d i s t r i c t , a n d n o u s e r s h a l l h a v e a n y e x p e c t a t i o n o f p r i v a c y r e g a r d i n g h i s / h e r u s e o f t h e c o m p u t e r n e t w o r k o r t h e d i s t r i c t I n t e r n e t . I n t e r n e t S a f e t y I n c o m p l i a n c e w i t h t h e C h i l d r e n ’ s I n t e r n e t P r o t e c t i o n A c t ( C I P A ) a n d t h e K a n s a s C h i l d r e n ' s I n t e r n e t P r o t e c t i o n A c t , t h e s c h o o l d i s t r i c t w i l l i m p l e m e n t f i l t e r i n g a n d o r b l o c k i n g s o f t w a r e t o r e s t r i c t a c c e s s t o I n t e r n e t s i t e s c o n t a i n i n g c h i l d p o r n o g r a p h y , o b s c e n e d e p i c t i o n s , o r o t h e r m a t e r i a l s h a r m f u l t o m i n o r s . T h e s c h o o l d i s t r i c t , h o w e v e r , c a n n o t a n d d o e s n o t g u a r a n t e e t h e e f f e c t i v e n e s s o f f i l t e r i n g s o f t w a r e . A n y s t u d e n t w h o c o n n e c t s t o s u c h a s i t e m u s t i m m e d i a t e l y d i s c o n n e c t f r o m t h e s i t e a n d n o t i f y a t e a c h e r . A n e m p l o y e e w h o a c c i d e n t a l l y c o n n e c t s t o s u c h a s i t e m u s t i m m e d i a t e l y d i s c o n n e c t f r o m t h e s i t e a n d n o t i f y a s u p e r v i s o r . I f a u s e r s e e s a n o t h e r u s e r a c c e s s i n g i n a p p r o p r i a t e s i t e s , h e o r s h e s h o u l d n o t i f y a t e a c h e r o r s u p e r v i s o r i m m e d i a t e l y . T h e s c h o o l d i s t r i c t a d m i n i s t r a t i o n r e s e r v e s t h e r i g h t t o p r o h i b i t a c c e s s t o a n y n e t w o r k o r I n t e r n e t i t d e e m s i n a p p r o p r i a t e o r h a r m f u l . T h e s c h o o l d i s t r i c t s h a l l i n s t r u c t s t u d e n t s r e g a r d i n g a p p r o p r i a t e o n l i n e b e h a v i o r i n c l u d i n g c y b e r b u l l y i n g . P e n a l t i e s f o r I m p r o p e r U s e A c c e s s t o t h e n e t w o r k a n d I n t e r n e t i s a p r i v i l e g e , n o t a r i g h t , a n d i n a p p r o p r i a t e u s e w i l l r e s u l t i n t h e r e s t r i c t i o n o r c a n c e l l a t i o n o f t h e a c c e s s . T h e d i s t r i c t h a s t h e r i g h t t o m a k e t h e d e t e r m i n a t i o n o f w h a t c o n s t i t u t e s i n a p p r o p r i a t e u s e a n d u s e a s a n e d u c a t i o n a l t o o l . I n a p p r o p r i a t e u s e m a y l e a d t o a n y d i s c i p l i n a r y a n d / o r l e g a l a c t i o n , u p t o a n d i n c l u d i n g s u s p e n s i o n a n d / o r e x p u l s i o n o f d i s t r i c t s t u d e n t s a n d s u s p e n s i o n a n d / o r t e r m i n a t i o n o f e m p l o y e e s . L a w e n f o r c e m e n t s h a l l b e n o t i f i e d o f i n a p p r o p r i a t e u s e w h i c h m a y c o n s t i t u t e a v i o l a t i o n o f F e d e r a l o r s t a t e l a w , a n d s u c h u s e m a y r e s u l t i n c r i m i n a l p r o s e c u t i o n . P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

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J G C A L o c a l W e l l n e s s P r o g r a m T h e b o a r d i s c o m m i t t e d t o p r o v i d i n g a s c h o o l e n v i r o n m e n t t h a t p r o m o t e s s t u d e n t w e l l n e s s a s p a r t o f t h e t o t a l l e a r n i n g e x p e r i e n c e f o r i t s s t u d e n t s . T o t h i s t h i s e n d , t h e b o a r d s h a l l p r o m o t e a n d m o n i t o r a l o c a l w e l l n e s s p r o g r a m . T h e p r o g r a m s h a l l :

• I n c l u d e g o a l s f o r p r o v i d i n g p r o p e r s t u d e n t n u t r i t i o n a t s c h o o l , n u t r i t i o n e d u c a t i o n , p h y s i c a l a c t i v i t y , a n d o t h e r s c h o o l - b a s e d a c t i v i t i e s d e s i g n e d t o p r o m o t e s t u d e n t w e l l n e s s i n a m a n n e r t h a t t h e b o a r d d e t e r m i n e s i s a p p r o p r i a t e ;

• I n c l u d e n u t r i t i o n g u i d e l i n e s f o r a l l f o o d s a v a i l a b l e i n e a c h s c h o o l d u r i n g t h e s c h o o l d a y , w i t h t h e o b j e c t i v e s o f t h e g u i d e l i n e s t o s h a l l b e p r o m o t i n g t o p r o m o t e s t u d e n t h e a l t h a n d r e d u c i n g t o r e d u c e c h i l d h o o d o b e s i t y ;

• E n s u r e f o o d s a n d b e v e r a g e s s o l d a t b r e a k f a s t a n d l u n c h m e e t t h e n u t r i t i o n g u i d e l i n e s f o r t h e S c h o o l B r e a k f a s t P r o g r a m a n d N a t i o n a l S c h o o l L u n c h P r o g r a m ;

• P r o v i d e s t u d e n t s w i t h a c c e s s t o a v a r i e t y o f a f f o r d a b l e , n u t r i t i o u s , a n d a p p e a l i n g f o o d s t h a t m e e t t h e h e a l t h a n d n u t r i t i o n n e e d s o f s t u d e n t s ;

• P r o v i d e o p p o r t u n i t i e s , s u p p o r t , a n d e n c o u r a g e m e n t f o r s t u d e n t s i n g r a d e s K - 1 2 t o b e p h y s i c a l l y a c t i v e o n a r e g u l a r b a s i s ;

• A s s u r e t h a t g u i d e l i n e s f o r r e i m b u r s a b l e s c h o o l m e a l s s h a l l n o t b e l e s s r e s t r i c t i v e t h a n F e d e r a l a n d s t a t e s t a t u t e s , r e g u l a t i o n s , a n d g u i d a n c e i s s u e d b y t h e S e c r e t a r y o f A g r i c u l t u r e , a s t h e y t h o s e r e g u l a t i o n s a n d g u i d a n c e a p p l y t o s c h o o l s ;

• I n v o l v e p a r e n t s , s t u d e n t s , r e p r e s e n t a t i v e s o f t h e s c h o o l f o o d a u t h o r i t y , d i s t r i c t p h y s i c a l e d u c a t i o n t e a c h e r s , s c h o o l h e a l t h p r o f e s s i o n a l s , t h e s c h o o l b o a r d , a d m i n i s t r a t o r s , a n d t h e p u b l i c i n t h e d e v e l o p m e n t , i m p l e m e n t a t i o n , a n d p e r i o d i c r e v i e w o f t h e s c h o o l w e l l n e s s p o l i c y ; a n d

• E s t a b l i s h a p l a n f o r m e a s u r i n g i m p l e m e n t a t i o n o f t h e l o c a l w e l l n e s s p o l i c y , i n c l u d i n g d e s i g n a t i o n o f o n e o r m o r e d i s t r i c t e m p l o y e e s w h o s h a l l b e c h a r g e d w i t h o p e r a t i o n a l r e s p o n s i b i l i t y f o r e n s u r i n g t h e w e l l n e s s p o l i c y i s e f f e c t i v e l y e n f o r c e d , i s p e r i o d i c a l l y m e a s u r e d , a n d t h a t a s s e s s m e n t o f t h e i m p l e m e n t a t i o n o f t h e l o c a l s c h o o l w e l l n e s s p o l i c y a v a i l a b l e t o t h e p u b l i c . ; a n d S u c h a s s e s s m e n t s s h a l l m e a s u r e t h e e x t e n t t o w h i c h s c h o o l s i n t h e d i s t r i c t a r e i n c o m p l i a n c e w i t h t h i s p o l i c y , s h a l l c o m p a r e t h e d i s t r i c t ’ s w e l l n e s s p o l i c y w i t h o t h e r m o d e l l o c a l s c h o o l w e l l n e s s p o l i c i e s , a n d s h a l l d e s c r i b e t h e p r o g r e s s m a d e i n a t t a i n i n g t h e g o a l s o f t h i s p o l i c y .

• I n v o l v e p a r e n t s , s t u d e n t s , r e p r e s e n t a t i v e s o f t h e s c h o o l f o o d a u t h o r i t y , t h e s c h o o l b o a r d , a d m i n i s t r a t o r s a n d t h e p u b l i c i n t h e d e v e l o p m e n t o f t h e s c h o o l w e l l n e s s p o l i c y .

• P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

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J G F G B B A c c o m m o d a t i n g S t u d e n t s w i t h D i a b e t e s A s u s e d i n t h i s p o l i c y , d i a b e t e s m a n a g e m e n t a n d t r e a t m e n t p l a n m e a n s a p l a n p r e p a r e d a n d i m p l e m e n t e d f o r a s t u d e n t w i t h d i a b e t e s w h i c h i s p r e s c r i b e d b y a p h y s i c i a n l i c e n s e d t o p r a c t i c e m e d i c i n e a n d s u r g e r y ; a c e r t i f i e d , a d v a n c e d r e g i s t e r e d n u r s e p r a c t i t i o n e r w h o h a s a u t h o r i t y t o p r e s c r i b e d r u g s ; o r a l i c e n s e d p h y s i c i a n a s s i s t a n t w h o h a s a u t h o r i t y t o p r e s c r i b e d r u g s p u r s u a n t t o a w r i t t e n p r o t o c o l w i t h a r e s p o n s i b l e p h y s i c i a n . S t u d e n t E l i g i b i l i t y S e l f - c a r e o f d i a b e t e s m a y b e a l l o w e d f o r s t u d e n t s i n g r a d e s K - 1 2 . T o b e e l i g i b l e , a s t u d e n t s h a l l m e e t a l l r e q u i r e m e n t s o f t h i s p o l i c y . P a r e n t s o r g u a r d i a n s s h a l l s u b m i t a w r i t t e n d i a b e t e s m a n a g e m e n t a n d t r e a t m e n t p l a n f r o m t h e s t u d e n t ’ s h e a l t h c a r e p r o v i d e r . T h e s t u d e n t s h a l l p r o v i d e w r i t t e n a u t h o r i z a t i o n f r o m t h e s t u d e n t ’ s h e a l t h c a r e p r o v i d e r a n d p a r e n t o r g u a r d i a n s t a t i n g t h e s t u d e n t h a s b e e n i n s t r u c t e d o n m a n a g i n g a n d c a r i n g f o r t h e i r d i a b e t e s a n d i s a u t h o r i z e d t o d o s o i n s c h o o l . A n a n n u a l w r i t t e n r e n e w a l o f p a r e n t a l a u t h o r i z a t i o n f o r t h e s e l f - c a r e o f d i a b e t e s s h a l l b e r e q u i r e d . W h i l e a t s c h o o l , e a c h s t u d e n t c a p a b l e o f m a n a g i n g a n d c a r i n g f o r t h e s t u d e n t ’ s d i a b e t e s w i l l b e a l l o w e d t o :

• P e r f o r m b l o o d g l u c o s e l e v e l c h e c k , • A d m i n i s t e r i n s u l i n t h r o u g h t h e d e l i v e r y s y s t e m t h e s t u d e n t u s e s , • T r e a t h y p o g l y c e m i a a n d h y p e r g l y c e m i a , • P o s s e s s t h e s u p p l i e s o r e q u i p m e n t n e c e s s a r y t o m o n i t o r a n d c a r e

f o r t h e i r d i a b e t e s , a n d • O t h e r w i s e a t t e n d t o t h e m a n a g e m e n t a n d c a r e o f t h e s t u d e n t ’ s

d i a b e t e s i n t h e c l a s s r o o m , i n a n y a r e a o f t h e s c h o o l , o n s c h o o l g r o u n d s , o r a t a n y s c h o o l - r e l a t e d a c t i v i t y . N o t w i t h s t a n d i n g t h e a b o v e , t h e d i s t r i c t r e s e r v e s t h e r i g h t t o p u t r e a s o n a b l e p l a c e a n d m a n n e r p r o c e d u r a l s a f e g u a r d s i n p l a c e f o r t h e s a f e a n d n o n d i s r u p t i v e e x e r c i s e o f s u c h r i g h t s b y s t u d e n t s w i t h d i a b e t e s . E m p l o y e e I m m u n i t y T h e b o a r d a n d i t s e m p l o y e e s a n d a g e n t s , w h o a u t h o r i z e t h e s e l f - a d m i n i s t r a t i o n o f m e d i c a t i o n a n d t r e a t m e n t f o r d i a b e t e s i n c o m p l i a n c e w i t h t h e p r o v i s i o n o f t h i s p o l i c y , s h a l l n o t b e l i a b l e i n a n y a c t i o n f o r a n y i n j u r y r e s u l t i n g f r o m t h e s e l f - a d m i n i s t r a t i o n o f m e d i c a t i o n . T h e d i s t r i c t s h a l l p r o v i d e w r i t t e n n o t i f i c a t i o n t o t h e p a r e n t o r g u a r d i a n o f a s t u d e n t f o r w h o m t h i s p o l i c y i s a p p l i c a b l e t h a t t h e b o a r d a n d i t s e m p l o y e e s a n d a g e n t s a r e n o t l i a b l e f o r a n y i n j u r y r e s u l t i n g f r o m t h e s e l f - a d m i n i s t r a t i o n o f m e d i c a t i o n . T h e p a r e n t o r g u a r d i a n s h a l l s i g n s u c h n o t i c e a n d a c k n o w l e d g e t h a t t h e d i s t r i c t i n c u r s n o l i a b i l i t y f o r a n y i n j u r y r e s u l t i n g f r o m t h e s e l f - a d m i n i s t r a t i o n o f m e d i c a t i o n a n d a g r e e s t o i n d e m n i f y a n d h o l d t h e b o a r d a n d i t s e m p l o y e e s a n d a g e n t s h a r m l e s s

160160

a g a i n s t a n y c l a i m s r e l a t i n g t o t h e s e l f - a d m i n i s t r a t i o n o f m e d i c a t i o n p u r s u a n t t o t h i s p o l i c y . P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4 J G F G B B - R A c c o m m o d a t i n g S t u d e n t s w i t h D i a b e t e s

Employee Immunity The board and its employees and agents who authorize the self-administration of medication and treatment for diabetes in compliance with the provision of this policy, shall not be liable in any action for any injury resulting from the self-administration of medication by a student, when authorized to do so by a licensed health professional and approved by the parent/guardian. As the parent/guardian of _______________________________________, I hereby acknowledge that the district incurs no liability for any injury resulting from the self-administration of medication and treatment for diabetes, and agree to indemnify and hold the board and its employees and agents harmless against any claims relating to the self-administration of medication and treatment for diabetes pursuant to this policy. _________________________________________________________ ___________________ Parent/Guardian Signature Date Witnessed by: _____________________________________________ Date: ______________

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GFGBB-R Acomodando a los Estudiantes con Diabetes

Inmunidad del Empleado

La mesa y sus empleados y agentes quienes autorizan la auto-administración de los medicamentos y tratamiento de diabetes en cumplimiento con la disposición de esta póliza, no debe ser responsable en cualquier acción por cualquier herida resultando por la auto-administración de los medicamentos por el estudiante, cuando autorizado para hacerlo por un profesional de salud licenciado y aprobado por el padre/guardián.

Como el padre/guardián de ____________________________________, yo por este medio reconozco que el distrito incurrirá ninguna responsabilidad por cualquier herida resultando de la auto-administración de los medicamentos y tratamiento de diabetes, y estoy de acuerdo indemnizar y eximiré a la mesa y sus empleados y agentes de cualquier reclamación relacionada con la auto-administración de los medicamentos y tratamiento de diabetes de conformidad a esta póliza.

_________________________________________________ __________________ Firma del Padre/Guardián Fecha Firma del Testigo:___________________________________ ___________________ Fecha

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J R S t u d e n t R e c o r d s A l l s t u d e n t r e c o r d s s h a l l b e t r e a t e d a s c o n f i d e n t i a l a n d p r i m a r i l y f o r l o c a l s c h o o l u s e u n l e s s o t h e r w i s e s t i p u l a t e d . A c c e s s t o s t u d e n t r e c o r d s , e x c l u d i n g s t u d e n t d a t a s u b m i t t e d t o o r m a i n t a i n e d i n a s t a t e w i d e l o n g i t u d i n a l d a t a s y s t e m i n a c c o r d a n c e w i t h b o a r d p o l i c y I D A E , s h a l l b e p e r m i t t e d a s s e t f o r t h i n b o a r d p o l i c i e s J R a n d J R B . W h e n r e c o r d s i n c l u d e i n f o r m a t i o n o n m o r e t h a n o n e s t u d e n t , t h e p a r e n t s / g u a r d i a n s o f a n y s t u d e n t s h a l l h a v e a c c e s s t o c o p i e s o f t h a t p a r t o f t h e r e c o r d t h a t p e r t a i n s t o t h e i r c h i l d . E a c h s c h o o l s h a l l e s t a b l i s h p r o c e d u r e s f o r t h e g r a n t i n g o f a r e q u e s t b y p a r e n t s / g u a r d i a n s f o r a c c e s s t o t h e i r c h i l d ' s s c h o o l r e c o r d s w i t h i n a r e a s o n a b l e p e r i o d o f t i m e , b u t i n n o c a s e m o r e t h a n 4 5 d a y s a f t e r t h e r e q u e s t h a s b e e n m a d e . I n s i t u a t i o n s w h e r e t h e p a r e n t s o f a s t u d e n t a r e d i v o r c e d o r s e p a r a t e d , e a c h p a r e n t , c u s t o d i a l a n d / o r n o n - c u s t o d i a l , s h a l l h a v e e q u a l r i g h t s t o t h e i r c h i l d ' s r e c o r d s u n l e s s a c o u r t o r d e r s p e c i f i e s o t h e r w i s e . P r i v a t e a g r e e m e n t s b e t w e e n t h e s t u d e n t ' s p a r e n t s s h a l l n o t b e r e c o g n i z e d b y t h e d i s t r i c t ' s p e r s o n n e l . P a r e n t s / g u a r d i a n s s h a l l h a v e a n o p p o r t u n i t y f o r a h e a r i n g t o c h a l l e n g e t h e c o n t e n t o f t h e i r c h i l d ' s s c h o o l r e c o r d s t o e n s u r e t h a t t h e r e c o r d s a r e n o t i n a c c u r a t e , m i s l e a d i n g o r o t h e r w i s e i n v i o l a t i o n o f t h e p r i v a c y o r o t h e r r i g h t s o f s t u d e n t s ; t o h a v e a n o p p o r t u n i t y f o r t h e c o r r e c t i o n o r d e l e t i o n o f a n y i n a c c u r a t e , m i s l e a d i n g o r o t h e r w i s e i n a p p r o p r i a t e d a t a c o n t a i n e d t h e r e i n ; a n d t o i n s e r t i n t o r e c o r d s t h e p a r e n t ' s / g u a r d i a n ' s w r i t t e n e x p l a n a t i o n o f t h e c o n t e n t o f t h e r e c o r d s . A n y e l i g i b l e p a r e n t / g u a r d i a n o r s t u d e n t m a y i n s p e c t t h e p e r s o n a l r e c o r d s o f t h e s t u d e n t d u r i n g r e g u l a r s c h o o l o f f i c e h o u r s . T h e d i s t r i c t r e s e r v e s t h e r i g h t t o i n t e r p r e t s e l e c t e d r e c o r d s t o s t u d e n t s a n d / o r p a r e n t / g u a r d i a n s a t t h e t i m e o f t h e i n s p e c t i o n . W h e n a s t u d e n t a t t a i n s 1 8 y e a r s o f a g e , t h e p e r m i s s i o n o r c o n s e n t r e q u i r e d o f a n d t h e r i g h t s a c c o r d e d t o t h e p a r e n t s o f t h e s t u d e n t s h a l l t h e r e a f t e r o n l y b e r e q u i r e d o f a n d a c c o r d e d t o t h e s t u d e n t . T h e p a r e n t s / g u a r d i a n s o f s t u d e n t s , a n d t h e s t u d e n t s s h a l l b e i n f o r m e d a n n u a l l y t h r o u g h t h e p a r e n t - s t u d e n t h a n d b o o k a n d s c h o o l n e w s l e t t e r s o f t h e r i g h t s a c c o r d e d t h e m b y t h i s s e c t i o n a n d b y t h e F a m i l y E d u c a t i o n a l R i g h t s a n d P r i v a c y A c t . I n a d d i t i o n , t h e p u b l i c s h a l l b e i n f o r m e d a n n u a l l y b y t h e s u p e r i n t e n d e n t o f t h e c a t e g o r i e s o f i n f o r m a t i o n t h e i n s t i t u t i o n h a s d e t e r m i n e d t o b e d i r e c t o r y i n f o r m a t i o n . P o l i c y R e f e r e n c e s : B C B K , C N , C N A , E C A , I D A E , J G G A , J R e t s e q . a n d K B A P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

163163

J R B R e l e a s e o f S t u d e n t R e c o r d s I n d i v i d u a l s t u d e n t f i l e s a r e n o t a v a i l a b l e f o r p u b l i c i n s p e c t i o n . E x c e p t a s p r o v i d e d i n I D A E w i t h r e g a r d t o s t u d e n t r e c o r d s w h i c h a r e s t u d e n t d a t a s u b m i t t e d t o o r m a i n t a i n e d i n a s t a t e w i d e l o n g i t u d i n a l d a t a s y s t e m , t h e c u s t o d i a n o f s t u d e n t r e c o r d s s h a l l d i s c l o s e t h e s t u d e n t ’ s e d u c a t i o n a l r e c o r d s o n l y a s p r o v i d e d f o r i n t h i s p o l i c y . D i r e c t o r y I n f o r m a t i o n A n n u a l n o t i c e s h a l l b e g i v e n t o p a r e n t s a n d e l i g i b l e s t u d e n t s c o n c e r n i n g t h e s t u d e n t ' s r e c o r d s . I n a d d i t i o n , t h e c u s t o d i a n o f t h e e d u c a t i o n a l r e c o r d s s h a l l g i v e a n n u a l p u b l i c n o t i c e o f t h e c l a s s o f r e c o r d s t h e i n s t i t u t i o n h a s d e s i g n a t e d a s d i r e c t o r y i n f o r m a t i o n , a n d o f t h e r i g h t o f t h e p a r e n t o r e l i g i b l e s t u d e n t t o o b j e c t t o t h e r e l e a s e o f d i r e c t o r y i n f o r m a t i o n w i t h o u t p r i o r w r i t t e n c o n s e n t . T h e a p p r o p r i a t e f o r m s f o r p r o v i d i n g n o t i c e s h a l l b e o n f i l e i n t h e o f f i c e o f t h e c u s t o d i a n o f t h e e d u c a t i o n a l r e c o r d s . A f t e r g i v i n g n o t i c e , t h e c u s t o d i a n o f r e c o r d s m a y m a k e d i r e c t o r y i n f o r m a t i o n a v a i l a b l e w i t h o u t p a r e n t a l o r e l i g i b l e s t u d e n t ' s c o n s e n t . T h e c u s t o d i a n o f r e c o r d s s h a l l m a k e s t u d e n t r e c r u i t i n g i n f o r m a t i o n ( n a m e , a d d r e s s , a n d t e l e p h o n e l i s t i n g ) a v a i l a b l e t o m i l i t a r y r e c r u i t e r s a n d p o s t s e c o n d a r y i n s t i t u t i o n s u n l e s s p a r e n t s o r e l i g i b l e s t u d e n t s r e q u e s t t h e i n f o r m a t i o n n o t b e r e l e a s e d w i t h o u t w r i t t e n c o n s e n t . F o r t h e p u r p o s e s o f t h i s p o l i c y , s c h o o l o f f i c i a l m e a n s t e a c h e r , a d m i n i s t r a t o r , o t h e r c e r t i f i e d e m p l o y e e o r b o a r d o f e d u c a t i o n . T h e d i s t r i c t m a y d i s c l o s e , w i t h o u t t h e p a r e n t s o r e l i g i b l e s t u d e n t s ’ c o n s e n t , p e r s o n a l l y i d e n t i f i a b l e i n f o r m a t i o n t o s c h o o l o f f i c i a l s w i t h a l e g i t i m a t e e d u c a t i o n a l i n t e r e s t . A s c h o o l o f f i c i a l i s a p e r s o n e m p l o y e d b y t h e s c h o o l a s a n a d m i n i s t r a t o r , s u p e r v i s o r , i n s t r u c t o r , o r s u p p o r t - s t a f f m e m b e r ( i n c l u d i n g h e a l t h o r m e d i c a l s t a f f a n d l a w e n f o r c e m e n t u n i t p e r s o n n e l ) ; t h e s c h o o l b o a r d ( i n e x e c u t i v e s e s s i o n ) ; a p e r s o n o r c o m p a n y w i t h w h o m t h e s c h o o l h a s c o n t r a c t e d t o p e r f o r m a s p e c i a l t a s k ( s u c h a s a n a t t o r n e y , a u d i t o r , m e d i c a l c o n s u l t a n t , o r t h e r a p i s t ) ; o r a p a r e n t o r s t u d e n t s e r v i n g o n a n o f f i c i a l c o m m i t t e e s u c h a s a d i s c i p l i n a r y o r g r i e v a n c e c o m m i t t e e , o r a s s i s t i n g a n o t h e r s c h o o l o f f i c i a l i n p e r f o r m i n g h i s o r h e r t a s k s . A s c h o o l o f f i c i a l h a s a l e g i t i m a t e e d u c a t i o n a l i n t e r e s t i f t h e o f f i c i a l n e e d s t o r e v i e w a n e d u c a t i o n r e c o r d i n o r d e r t o f u l f i l l h i s o r h e r p r o f e s s i o n a l r e s p o n s i b i l i t y . T h e c u s t o d i a n m a y d i s c l o s e s t u d e n t s ’ e d u c a t i o n r e c o r d s t o t h e f o l l o w i n g p e r s o n s w i t h o u t t h e p r i o r c o n s e n t o f t h e p a r e n t s : • O t h e r s c h o o l o f f i c i a l s , i n c l u d i n g t e a c h e r s w i t h i n t h e d i s t r i c t w h o h a v e

l e g i t i m a t e e d u c a t i o n a l i n t e r e s t s ; • O f f i c i a l s o f o t h e r s c h o o l s o r s c h o o l s y s t e m s i n w h i c h t h e s t u d e n t i n t e n d s t o

e n r o l l . T h e s c h o o l d i s t r i c t w i l l f o r w a r d s t u d e n t r e c o r d s t o s u c h i n s t i t u t i o n s w i t h o u t f u r t h e r n o t i c e t o t h e p a r e n t s o r e l i g i b l e s t u d e n t w h e n t h e d i s c l o s u r e i s i n i t i a t e d b y a p a r e n t o r e l i g i b l e s t u d e n t o r a n a n n u a l n o t i c e p r o v i d e d t o p a r e n t s a n d e l i g i b l e s t u d e n t s b y t h e d i s t r i c t i n f o r m s

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t h e m t h a t s u c h r e c o r d s w i l l b e a u t o m a t i c a l l y d i s c l o s e d t o t h e s e i n s t i t u t i o n s f o r t h e p u r p o s e s o f e n r o l l m e n t o r t r a n s f e r o f t h e s t u d e n t ;

• A u t h o r i z e d p e r s o n s t o w h o m a s t u d e n t h a s a p p l i e d f o r o r f r o m w h o m a s t u d e n t h a s r e c e i v e d f i n a n c i a l a i d ;

• S t a t e a n d l o c a l o f f i c i a l s o r a u t h o r i t i e s t o w h o m s u c h i n f o r m a t i o n i s s p e c i f i c a l l y r e q u i r e d t o b e r e p o r t e d o r d i s c l o s e d p u r s u a n t t o s t a t e s t a t u t e s ;

• O r g a n i z a t i o n s c o n d u c t i n g s t u d i e s f o r e d u c a t i o n a l a g e n c i e s f o r t h e p u r p o s e o f d e v e l o p i n g , v a l i d a t i n g o r a d m i n i s t e r i n g s t u d e n t t e s t s o r p r o g r a m s ;

• A c c r e d i t i n g o r g a n i z a t i o n s ; • P a r e n t s o f a s t u d e n t 1 8 y e a r s o f a g e i f p a r e n t s c l a i m t h e s t u d e n t a s a

d e p e n d e n t f o r i n c o m e t a x p u r p o s e s ; • A p p r o p r i a t e p e r s o n s i f k n o w l e d g e o f a n y i n f o r m a t i o n i s n e c e s s a r y t o

p r o t e c t t h e h e a l t h o r s a f e t y o f t h e s t u d e n t o r o t h e r p e r s o n s i n a n e m e r g e n c y ;

• A n a g e n c y c a s e w o r k e r o r r e p r e s e n t a t i v e o f a s t a t e o r l o c a l c h i l d w e l f a r e a g e n c y o r t r i b a l o r g a n i z a t i o n w h o h a s t h e r i g h t t o a c c e s s a s t u d e n t ’ s c a s e p l a n w h e n s u c h a g e n c y o r o r g a n i z a t i o n i s l e g a l l y r e s p o n s i b l e f o r t h e c a r e a n d p r o t e c t i o n o f t h e s t u d e n t a n d w h e n a n y f u r t h e r d i s c l o s u r e o f s u c h i n f o r m a t i o n t h e r e b y w i l l b e l i m i t e d i n a c c o r d a n c e w i t h l a w ; a n d

• I n c o m p l i a n c e w i t h a l a w f u l l y i s s u e d s u b p o e n a o r j u d i c i a l o r d e r .

A c c e s s w i l l b e g r a n t e d t o a n y t h i r d p a r t y u p o n w r i t t e n a u t h o r i z a t i o n o f t h e e l i g i b l e s t u d e n t , p a r e n t o r g u a r d i a n . N o p e r s o n a l l y i d e n t i f i a b l e i n f o r m a t i o n c o n t a i n e d i n p e r s o n a l s c h o o l r e c o r d s s h a l l b e f u r n i s h e d t o a n y p e r s o n o t h e r t h a n t h o s e n a m e d h e r e i n . W h e n t h e r e i s w r i t t e n i n s t r u c t i o n f r o m t h e s t u d e n t ' s p a r e n t s , g u a r d i a n o r t h e e l i g i b l e s t u d e n t s p e c i f y i n g t h e r e c o r d s , t h e r e a s o n s a n d t h e p e r s o n ( s ) t o w h o m t h e r e l e a s e i s t o b e m a d e , a c o p y o f t h e r e c o r d s t o b e r e l e a s e d s h a l l b e m a d e a v a i l a b l e t o t h e s t u d e n t , p a r e n t s o r g u a r d i a n u p o n r e q u e s t . W h e n i n f o r m a t i o n i s r e q u e s t e d i n c o m p l i a n c e w i t h a j u d i c i a l o r d e r o r p u r s u a n t t o a n y l a w f u l l y i s s u e d s u b p o e n a , p a r e n t ( s ) / g u a r d i a n a n d t h e s t u d e n t s h a l l b e n o t i f i e d o f t h e o r d e r s o r s u b p o e n a s i n a d v a n c e o f c o m p l i a n c e w i t h t h e o r d e r o r s u b p o e n a u n l e s s :

• t h e o r d e r o r s u b p o e n a s p e c i f i c a l l y f o r b i d s s u c h d i s c l o s u r e ; o r • t h e o r d e r i s i s s u e d i n t h e c o n t e x t o f a c o u r t p r o c e e d i n g w h e r e a p a r e n t i s

a p a r t y a n d t h e p r o c e e d i n g i n v o l v e s c h i l d a b u s e a n d n e g l e c t o r d e p e n d e n c y m a t t e r s .

N o t h i n g c o n t a i n e d i n t h i s p o l i c y s h a l l p r e c l u d e a u t h o r i z e d r e p r e s e n t a t i v e s o f t h e C o m p t r o l l e r G e n e r a l o f t h e U n i t e d S t a t e s , t h e S e c r e t a r y a n d a n a d m i n i s t r a t i v e h e a d o f a n e d u c a t i o n a l a g e n c y o r s t a t e a u t h o r i t i e s f r o m h a v i n g a c c e s s t o s t u d e n t o r o t h e r r e c o r d s w h i c h m a y b e n e c e s s a r y i n c o n n e c t i o n w i t h t h e a u d i t a n d e v a l u a t i o n o f f e d e r a l l y s u p p o r t e d e d u c a t i o n p r o g r a m s o r t h e e n f o r c e m e n t o f t h e f e d e r a l l e g a l r e q u i r e m e n t s w h i c h r e l a t e t o t h e s e p r o g r a m s .

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T h e d a t a c o l l e c t i o n b y s u c h o f f i c i a l w i t h r e s p e c t t o i n d i v i d u a l s t u d e n t s s h a l l n o t i n c l u d e i n f o r m a t i o n ( i n c l u d i n g s o c i a l s e c u r i t y n u m b e r s ) w h i c h w o u l d p e r m i t t h e p e r s o n a l i d e n t i f i c a t i o n o f s t u d e n t s o r t h e i r p a r e n t s o r g u a r d i a n o n t h e d a t a c o l l e c t e d a n d p r o v i d e d . A l l p e r s o n s , a g e n c i e s o r o r g a n i z a t i o n s d e s i r i n g a c c e s s t o t h e r e c o r d s o f a s t u d e n t s h a l l b e r e q u i r e d t o s i g n a f o r m , w h i c h s h a l l b e k e p t p e r m a n e n t l y w i t h t h e s t u d e n t ' s f i l e , b u t o n l y f o r i n s p e c t i o n b y t h e p a r e n t s / g u a r d i a n , t h e s t u d e n t o r a s c h o o l o f f i c i a l r e s p o n s i b l e f o r r e c o r d m a i n t e n a n c e . T h e f o r m s i g n e d s h a l l i n d i c a t e t h e s p e c i f i c e d u c a t i o n a l o r o t h e r i n t e r e s t o f e a c h p e r s o n , a g e n c y o r o r g a n i z a t i o n h a s i n s e e k i n g t h i s i n f o r m a t i o n . P e r s o n a l i n f o r m a t i o n s h a l l b e t r a n s f e r r e d t o a t h i r d p a r t y o n l y o n t h e c o n d i t i o n t h a t s u c h p a r t y s h a l l n o t p e r m i t a n y o t h e r p a r t y t o h a v e a c c e s s t o s u c h i n f o r m a t i o n w i t h o u t t h e w r i t t e n c o n s e n t o f t h e s t u d e n t ' s p a r e n t s o r t h e e l i g i b l e s t u d e n t . T h e b o a r d a n d s t a f f s h a l l p r o t e c t t h e r i g h t s o f p r i v a c y o f s t u d e n t s a n d t h e i r f a m i l i e s i n c o n n e c t i o n w i t h a n y s u r v e y s o r d a t a - g a t h e r i n g a c t i v i t i e s c o n d u c t e d , a s s i s t e d o r a u t h o r i z e d b y t h e b o a r d o r a d m i n i s t r a t i o n . R e g u l a t i o n s e s t a b l i s h e d u n d e r t h i s p o l i c y s h a l l i n c l u d e p r o v i s i o n s c o n t r o l l i n g t h e u s e , d i s s e m i n a t i o n a n d p r o t e c t i o n o f s u c h d a t a . F o r w a r d i n g P u p i l R e c o r d s A d m i n i s t r a t o r s s h a l l f o r w a r d s t u d e n t ' s s c h o o l r e c o r d s u p o n r e q u e s t a n d m a y n o t w i t h h o l d t h e m f o r a n y r e a s o n .

P o l i c y R e f e r e n c e s : B C B K , C N , C N A , E C A , I D A E , J G G A , J R e t s e q . a n d K B A P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

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K C A P r o t e c t i o n o f P r i v a c y R i g h t s T h e s u p e r i n t e n d e n t , t h e b o a r d o f e d u c a t i o n , a n d d i s t r i c t s t a f f s h a l l p r o t e c t t h e r i g h t o f p r i v a c y o f s t u d e n t s a n d t h e i r f a m i l i e s i n c o n n e c t i o n w i t h a n y s u r v e y s o r p h y s i c a l e x a m i n a t i o n s c o n d u c t e d , a s s i s t e d , o r a u t h o r i z e d b y t h e b o a r d o r a d m i n i s t r a t i o n . T h e d i s t r i c t s h a l l p r o v i d e p a r e n t s n o t i c e o f t h e i r r i g h t s u n d e r t h e P r o t e c t i o n o f P u p i l R i g h t s A m e n d m e n t a n d t h e S t u d e n t D a t a P r i v a c y A c t a s r e q u i r e d b y l a w . P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

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K C B C u s t o d i a l a n d N o n - C u s t o d i a l P a r e n t R i g h t s T h e d i s t r i c t r e c o g n i z e s t h a t d i v o r c e d p a r e n t s c o n t i n u e t o s h a r e c a r e g i v i n g a n d c u s t o d y o f t h e i r c h i l d r e n a n d t h a t e a c h p a r e n t , i f n o t o t h e r w i s e p r o h i b i t e d b y c o u r t o r d e r , s h o u l d h a v e e q u a l a c c e s s t o i n f o r m a t i o n r e g a r d i n g h i s / h e r c h i l d ' s s c h o o l p r o g r e s s a n d a c t i v i t i e s . T h e d i s t r i c t r e c o g n i z e s t h e v a l u e o f p r o v i d i n g i n f o r m a t i o n t o b o t h p a r e n t s r e g a r d i n g s c h o o l p r o g r e s s a n d a c t i v i t i e s p e r t a i n i n g t o t h e i r c h i l d ( r e n ) . U p o n r e q u e s t t o a c h i l d ' s p r i n c i p a l , e i t h e r p a r e n t m a y o b t a i n c o p i e s o f s c h o o l i n f o r m a t i o n s u c h a s r e p o r t c a r d s a n d p r o g r e s s r e p o r t s . P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

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K G U s e o f S c h o o l F a c i l i t i e s b y C o m m u n i t y G r o u p s T h e b o a r d m a y a l l o w u s e o f s c h o o l b u i l d i n g s a n d s c h o o l g r o u n d s b y c o m m u n i t y g r o u p s o u t s i d e t h e s c h o o l d a y . U s e o f a n y s c h o o l f a c i l i t y o r s c h o o l g r o u n d s , h o w e v e r , s h a l l n o t i n t e r f e r e w i t h d a i l y s c h o o l u s e o r a n y s c h o o l - s p o n s o r e d a c t i v i t y . P r i o r i t y f o r f a c i l i t y u s e o u t s i d e o f t h e s c h o o l d a y g o e s t o u s e p r o m o t i n g s t u d e n t a c a d e m i c a c h i e v e m e n t . N o t w i t h s t a n d i n g t h e p r e v i o u s s t a t e m e n t , t h e d i s t r i c t s h a l l p r o v i d e e q u a l a c c e s s t o t h e B o y S c o u t s a n d o t h e r d e s i g n a t e d y o u t h g r o u p s w h i c h a r e n e i t h e r s c h o o l s p o n s o r e d n o r c o - c u r r i c u l a r i n n a t u r e . U s e i n A c c o r d a n c e w i t h B o a r d P o l i c i e s A s a c o n d i t i o n t o i n i t i a l u s e o f a n d c o n t i n u e d a c c e s s t o d i s t r i c t p r o p e r t y a n d f a c i l i t i e s , g r o u p s a n d / o r o r g a n i z a t i o n s m u s t f o l l o w K a n s a s l a w a n d b o a r d p o l i c y p r o h i b i t i n g t h e u s e o f d r u g s , a l c o h o l , a n d t o b a c c o o n d i s t r i c t p r o p e r t y a n d e n s u r e i n d i v i d u a l s i n a t t e n d a n c e r e f r a i n f r o m u s i n g s u c h s u b s t a n c e s o n d i s t r i c t p r o p e r t y a s w e l l . F a i l u r e t o a b i d e b y t h i s p r o v i s i o n m a y r e s u l t i n a r e v o c a t i o n o f f a c i l i t y u s e p r i v i l e g e s . F e e s a n d R e n t a l C h a r g e s T h e b o a r d s h a l l e s t a b l i s h r e a s o n a b l e f e e s a n d / o r r e n t a l c h a r g e s f o r t h e u s e o f a n y s c h o o l f a c i l i t y o r s c h o o l g r o u n d s ; f e e s a n d / o r r e n t a l c h a r g e s w i l l c o v e r c o s t s o f w a g e s o f s c h o o l p e r s o n n e l i n v o l v e d a n d u t i l i t i e s , a n d a s s o c i a t e d c o s t s f o r s u p p l i e s . T h e f e e a n d / o r r e n t a l c h a r g e s s h a l l b e a p p r o v e d b y t h e b o a r d a n d s h a l l b e r e v i e w e d a n n u a l l y . L e a s e A r r a n g e m e n t s T h e b o a r d s h a l l a p p r o v e a n y l e a s e a r r a n g e m e n t s . S u p e r v i s i o n o f N o n - S c h o o l G r o u p s W h e n e v e r a n y s c h o o l f a c i l i t y i s u s e d b y n o n - s c h o o l g r o u p s o r i n d i v i d u a l s , a s c h o o l e m p l o y e e m a y b e o n d u t y t o s e e t h a t t h e b u i l d i n g a n d e q u i p m e n t a r e p r o p e r l y u s e d . A s c h o o l e m p l o y e e m a y n o t b e r e q u i r e d t o b e o n d u t y w h e n , i n t h e p r i n c i p a l ’ s o p i n i o n , i t i s n o t n e c e s s a r y . I n s u r a n c e a n d / o r B o n d s T h e b o a r d , t h r o u g h i t s d u l y a u t h o r i z e d a g e n t , r e s e r v e s t h e r i g h t t o r e q u i r e b o n d s ( c a s h o r o t h e r w i s e ) , i n s u r a n c e , o r o t h e r d a m a g e d e p o s i t s , a c c e p t a b l e t o t h e b o a r d b e f o r e a l l o w i n g u s e o f t h e s c h o o l s ’ f a c i l i t i e s . U s e i s s u b j e c t t o l i m i t e d a c c e s s a n d a v a i l a b i l i t y . A n y d a m a g e s o c c u r r i n g d u r i n g u s e w i l l b e b i l l e d t o t h e i n d i v i d u a l a n d / o r o r g a n i z a t i o n r e n t i n g t h e f a c i l i t y . C o m a n c h e I n t e r m e d i a t e C e n t e r M i d d l e S c h o o l S t a g e U s e C o m a n c h e I n t e r m e d i a t e C e n t e r M i d d l e S c h o o l “ s t a g e ” i s i n t e n d e d f o r m u s i c a l d e m o n s t r a t i o n s , s c h o o l p l a y s ( w i t h p r o p s o n l y , n o s e t s p e r m i t t e d ) , s p e e c h e s , t a l e n t s h o w s a n d s i m i l a r e v e n t s . C o m b u s t i b l e s e t s s h a l l n o t b e p e r m i t t e d . T h e s c h o o l p r i n c i p a l i s r e s p o n s i b l e f o r e n f o r c e m e n t o f t h e s e c o n d i t i o n s f o r u s e .

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P o l i c y R e f e r e n c e s : D F G & J H P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

170170

K G D A P u b l i c C o n d u c t o n S c h o o l P r o p e r t y T h e s u p e r i n t e n d e n t o r t h e s u p e r i n t e n d e n t ’ s d e s i g n e e m a y d e n y a c c e s s t o t h e s c h o o l b u i l d i n g s , f a c i l i t i e s , a n d / o r g r o u n d s o f t h e d i s t r i c t t o p e r s o n s w h o h a v e n o l a w f u l b u s i n e s s t o p u r s u e a t t h e s c h o o l , p e r s o n s w h o a r e a c t i n g i n a m a n n e r d i s r u p t i v e o r d i s t u r b i n g t o t h e n o r m a l e d u c a t i o n a l f u n c t i o n s o f t h e s c h o o l , o r p e r s o n s w h o a r e o n s c h o o l p r o p e r t y i n v i o l a t i o n o f B o a r d a n d / o r b u i l d i n g p o l i c y . A d m i n i s t r a t i v e p e r s o n n e l m a y d e m a n d i d e n t i f i c a t i o n a n d e v i d e n c e o f q u a l i f i c a t i o n f o r a c c e s s o f a n y o n e d e s i r i n g t o u s e o r c o m e u p o n t h e p r e m i s e s o f t h e p a r t i c u l a r s c h o o l o r f a c i l i t y . P e r s o n s , i n c l u d i n g p a r e n t s o r p e r s o n s a c t i n g a s p a r e n t s , w h o h a v e l e g i t i m a t e r e a s o n s f o r b e i n g o n s c h o o l p r o p e r t y m u s t n e v e r t h e l e s s a b i d e b y p o l i c i e s a d o p t e d b y t h e b o a r d a n d b u i l d i n g p o l i c i e s s p e c i f i c a l l y a p p l i c a b l e t o e a c h s c h o o l . S u c h b u i l d i n g p o l i c i e s s h a l l b e p u b l i s h e d a n n u a l l y i n t h e s c h o o l h a n d b o o k a n d s h a l l b e p o s t e d a t t h e s c h o o l i n a c o n s p i c u o u s p l a c e v i s i b l e t o a l l w h o e n t e r t h e p r e m i s e s . V i s i t o r s m u s t s e c u r e a n d w e a r a v i s i t o r ' s p a s s t o e n t e r s c h o o l b u i l d i n g s d u r i n g t h e s c h o o l d a y . A n y o n e w h o r e f u s e s o r f a i l s t o l e a v e d i s t r i c t b u i l d i n g s , f a c i l i t i e s , a n d / o r g r o u n d s a f t e r b e i n g r e q u e s t e d t o d o s o b y a n a u t h o r i z e d d i s t r i c t e m p l o y e e s h a l l b e c o n s i d e r e d t o b e t r e s p a s s i n g i n v i o l a t i o n o f K a n s a s l a w . I n s u c h c a s e , t h e p o l i c e w i l l b e c o n t a c t e d , a n d a r r e s t a n d c r i m i n a l c h a r g e s m a y r e s u l t . T h e a d m i n i s t r a t i o n w i l l d e t e r m i n e i f t h e i n d i v i d u a l w h o h a s b e e n a s k e d t o l e a v e a d i s t r i c t b u i l d i n g , f a c i l i t y , o r g r o u n d s i s a l l o w e d t o r e t u r n i n t h e f u t u r e . I f t h e i n d i v i d u a l i s n o t t o r e t u r n i n t h e f u t u r e , t h e a p p r o p r i a t e " T r e s p a s s N o t i f i c a t i o n " i s t o b e s e n t t o t h e i n d i v i d u a l . P r o p o s e d A d o p t i o n : 8 / 1 1 / 2 0 1 4

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N o t i c e o f P r o t e c t i o n s U n d e r t h e K a n s a s T o r t C l a i m s A c t A s a t e a c h e r e m p l o y e d b y U n i f i e d S c h o o l D i s t r i c t N o . 4 4 3 , D o d g e C i t y , K a n s a s , y o u a r e e n t i t l e d t o p r o t e c t i o n s u n d e r t h e K a n s a s T o r t C l a i m s A c t , K . S . A . 7 5 -6 1 0 1 e t s e q . 1 . W h a t i s t h e K a n s a s T o r t C l a i m s A c t ? I t i s t h e s t a t e s t a t u t o r y s c h e m e w h i c h a l l o w s g o v e r n m e n t a l e n t i t i e s , i n c l u d i n g p u b l i c s c h o o l d i s t r i c t s , i n t h e s t a t e t o b e s u e d f o r d a m a g e s c a u s e d b y t h e n e g l i g e n t o r w r o n g f u l a c t s o r o m i s s i o n s o f e m p l o y e e s , o f f i c e r s , o r b o a r d m e m b e r s . I n c a s e s a r i s i n g u n d e r t h e K a n s a s T o r t C l a i m s A c t , l i a b i l i t y i s l i m i t e d t o $ 5 0 0 , 0 0 0 f o r a n y n u m b e r o f c l a i m s a r i s i n g o u t o f a s i n g l e o c c u r r e n c e o r a c c i d e n t o r t o t h e e x t e n t o f t h e d i s t r i c t ’ s i n s u r a n c e , w h i c h e v e r i s g r e a t e r . U . S . D . 4 4 3 ’ s i n s u r a n c e w i t h r e g a r d t o t o r t c l a i m s p r o v i d e s l i a b i l i t y c o v e r a g e f o r s u c h c l a i m s u p t o $ 5 0 0 . 0 0 0 . ( S e e K . S . A . 7 5 - 6 1 0 1 e t s e q . ) 2 . A r e t h e r e a n y s i t u a t i o n s i n w h i c h a s c h o o l d i s t r i c t m a y b e e x e m p t f r o m

l i a b i l i t y f o r n e g l i g e n t a c t s ? Y e s , t h e l a w c o n t a i n s s e v e r a l e x e m p t i o n s . A s c h o o l d i s t r i c t a n d i t s e m p l o y e e s a r e n o t l i a b l e , u n d e r t h e T o r t C l a i m s A c t , f o r d a m a g e s r e s u l t i n g f r o m :

• L e g i s l a t i v e f u n c t i o n s , s u c h a s a d o p t i n g o r f a i l i n g t o a d o p t a p o l i c y ; • J u d i c i a l f u n c t i o n s , s u c h a s a s t u d e n t o r t e a c h e r d u e p r o c e s s h e a r i n g ; • e n f o r c e m e n t o r f a i l u r e t o e n f o r c e a s t a t u t e , r e g u l a t i o n , o r b o a r d

r e s o l u t i o n ; • A d o p t i o n o r f a i l u r e t o a d o p t w r i t t e n p e r s o n n e l p o l i c i e s w h i c h p r o t e c t

p e r s o n s ’ h e a l t h o r s a f e t y ; • A n y c l a i m b a s e d o n t h e p e r f o r m a n c e o f o r f a i l u r e t o p e r f o r m a

d i s c r e t i o n a r y f u n c t i o n o r d u t y , r e g a r d l e s s o f w h e t h e r d i s c r e t i o n i s a b u s e d ;

• T h e a s s e s s m e n t o r c o l l e c t i o n o f t a x e s ; • A n y c l a i m b y a n e m p l o y e e w h i c h i s c o v e r e d b y w o r k e r s c o m p e n s a t i o n ; • S n o w o r i c e o r o t h e r t e m p o r a r y o r n a t u r a l c o n d i t i o n s o n s c h o o l

p r o p e r t y ; • T h e p l a n o r d e s i g n f o r t h e c o n s t r u c t i o n o r i m p r o v e m e n t t o p u b l i c

p r o p e r t y ; • A n y c l a i m f o r i n j u r i e s r e s u l t i n g f r o m t h e u s e o f a n y p u b l i c p r o p e r t y

i n t e n d e d o r p e r m i t t e d t o b e u s e d a s a p a r k , p l a y g r o u n d , o r o p e n a r e a f o r r e c r e a t i o n a l p u r p o s e s , e x c e p t i n c a s e s o f g r o s s o r w a n t o n n e g l i g e n c e ; o r

• T h e n a t u r a l c o n d i t i o n o f a n y u n i m p r o v e d p u b l i c s c h o o l p r o p e r t y .

3 . I s t h e s c h o o l d i s t r i c t l i a b l e f o r a l l n e g l i g e n t a c t s o f i t s e m p l o y e e s ? N o . T h e d i s t r i c t i s o n l y l i a b l e f o r a c t s o r o m i s s i o n s o f e m p l o y e e s w h i c h o c c u r i n t h e s c o p e o f t h e e m p l o y e e ’ s e m p l o y m e n t a n d w h i c h a r e d o n e w i t h a c t u a l f r a u d o r a c t u a l m a l i c e .

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4 . W i l l t h e d i s t r i c t p r o v i d e m e a l e g a l d e f e n s e f o r c l a i m s u n d e r t h i s a c t ? G e n e r a l l y y e s . U p o n r e q u e s t o f a n e m p l o y e e , t h e d i s t r i c t s h a l l :

• P r o v i d e f o r t h e d e f e n s e o f a n y c i v i l a c t i o n o r p r o c e e d i n g a g a i n s t y o u , i n y o u r o f f i c i a l o r i n d i v i d u a l c a p a c i t y o r b o t h , o n a c c o u n t o f a n a c t o r o m i s s i o n i n t h e s c o p e o f y o u r e m p l o y m e n t w i t h t h e d i s t r i c t ; a n d

• P r o v i d e l e g a l c o u n s e l t o y o u w h e n y o u a r e s u m m o n e d t o a p p e a r b e f o r e a n y g r a n d j u r y o r i n q u i s i t i o n o n a c c o u n t o f a n a c t o r o m i s s i o n i n t h e s c o p e o f y o u r e m p l o y m e n t w i t h t h e d i s t r i c t .

• T h e d i s t r i c t h a s n o r i g h t t o r e c o v e r e x p e n s e s f r o m y o u f o r t h i s d e f e n s e o r r e p r e s e n t a t i o n , e x c e p t a s p r o v i d e d i n K . S . A . 7 5 - 6 1 0 9 , a n d a m e n d m e n t s t h e r e t o .

5 . C a n t h e d i s t r i c t r e f u s e t o p r o v i d e m e a d e f e n s e u n d e r t h e a c t ? Y e s , t h e d i s t r i c t m a y r e f u s e t o p r o v i d e f o r t h e d e f e n s e o f a n a c t i o n a g a i n s t y o u o r t o p r o v i d e y o u w i t h r e p r e s e n t a t i o n i f t h e d i s t r i c t d e t e r m i n e s :

• T h e a c t o r o m i s s i o n w a s n o t w i t h i n t h e s c o p e o f y o u r e m p l o y m e n t ; • Y o u a c t e d o r f a i l e d t o a c t b e c a u s e o f a c t u a l f r a u d o r a c t u a l m a l i c e ; • T h e d e f e n s e o f t h e a c t i o n o r p r o c e e d i n g w o u l d c r e a t e a c o n f l i c t o f

i n t e r e s t b e t w e e n y o u a n d t h e d i s t r i c t ; o r • T h e r e q u e s t w a s n o t m a d e i n a c c o r d a n c e w i t h l a w .

6 . H o w d o I r e q u e s t t h e d i s t r i c t t o c o m e t o m y d e f e n s e o r t o p r o v i d e m e w i t h

r e p r e s e n t a t i o n ? Y o u m u s t m a k e a r e q u e s t f o r s u c h i n w r i t i n g w i t h i n 1 5 d a y s o f r e c e i v i n g s e r v i c e o f p r o c e s s o r a s u b p o e n a o f t h e a c t i o n . T h i s r e q u e s t i s t o b e f i l e d w i t h t h e b o a r d o f e d u c a t i o n . T h e d i s t r i c t m a y r e i m b u r s e y o u s u c h r e a s o n a b l e a t t o r n e y f e e s , c o s t s a n d e x p e n s e s a s a r e n e c e s s a r i l y i n c u r r e d i n d e f e n d i n g a c l a i m a g a i n s t t h e y o u f o r p u n i t i v e o r e x e m p l a r y d a m a g e s i f : ( 1 ) T h e a c t i o n o r p r o c e e d i n g a r o s e o u t o f a n a c t o r o m i s s i o n i n t h e s c o p e o f t h e y o u r e m p l o y m e n t ; a n d ( 2 ) y o u r e a s o n a b l y c o o p e r a t e d i n g o o d f a i t h i n t h e d e f e n s e o f t h e c l a i m . I a c k n o w l e d g e t h a t I h a v e b e e n p r o v i d e d w i t h n o t i c e p r o t e c t i o n s p r o v i d e d t o m e i n a c c o r d a n c e w i t h t h e K a n s a s T o r t C l a i m s A c t . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T e a c h e r S i g n a t u r e D a t e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T e a c h e r N a m e ( P r i n t e d )

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GENERAL SAFETY POLICY STATEMENT Dodge City Public Schools is committed to the safety of its employees. The involvement of all employees in the process of improving the workplace, procedures, environment, and working to eliminate the potential hazards associated with our work duties is essential. We believe that the only acceptable level of injuries or incidents is none. In order to work toward that goal, Dodge City Public Schools has developed a set of safety standards to be applied consistently, throughout the School District. Protecting our employees form the hazards of the workplace is of great importance to us, and so is protecting the communities in which we operate. It is our obligation to be good neighbors and not allow our actions to negatively impact their lives.

No one is required to work in an unsafe work condition. In keeping with our safe work practices, we encourage all of our employees to report to their immediate supervisor any unsafe conditions, or suggestions for improvements. This will promote the reduction of accidents, injuries, and illnesses.

With safety as our focus, everyone benefits. We ask that each of our employees give their full commitment to achieving this level of excellence. Remember, our goal is zero accidents/incidents. Safety Responsibility The Superintendent of Schools and/or his/her designee is responsible for giving safety and loss prevention primary consideration with other factors that affect daily decisions. In doing so, they will project an attitude that all injuries can be prevented. Supervisors are responsible for actively supporting safety and loss prevention performance in their areas by:

Holding employees accountable through performance reviews, qualifications, counseling, or disciplinary action.

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Communicating safety rules and standards to visitors, outside contractors and vendors, Dodge City Public Schools and customer employees. Setting safe examples. Strictly enforcing safety rules and standards.

Reporting and investigating incidents, injuries and serious potential incidents.

Conducting routine safety inspections.

Promptly correcting unsafe conditions. Holding and documenting regular safety meetings.

EMPLOYEE RESPONSIBILITIES Employees must recognize their role in safety. That role should involve a responsible attitude for personal safety and the welfare of co-workers and customers. It is critical to the success of our safety program that all employees have as their goal the concept that all injuries can be prevented. Employees are responsible for:

Performing every job safely, for the benefit of self, co-workers, students, and for the protection of facilities. This includes the use of required personal protective equipment and use of safely equipment/devices as well as safe work practices. Immediately reporting every injury, regardless of severity, to a supervisor. Reporting unsafe conditions and practices to a supervisor and, where possible, correcting. Participating in safety meetings and training. Assisting in reporting and investigating incidents. Reviewing and becoming familiar with the contents of this and other pertinent safety manuals, handbooks and publications.

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SAFETY MEETINGS

PURPOSE

Provide a method for two-way communication between management and their employees and safety issues.

STANDARDS

1. Each Department shall hold a monthly safety meeting with employees during normal working hours. 2. Safety meeting topics and support material will be made available by management. 3. A summary report of the topics discussed, including action items needing attention and a signed attendance list, shall be sent by each Department to Human Resources following the meeting.

4. The Department will maintain a record of each meeting and any action items generated from the meeting. 5. Supervisors will review action items generated from the minutes of the safety meeting and address significant items requiring immediate attention.

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GENERAL SAFETY RULES

Report all work injuries and illnesses immediately to your Supervisor.

Report all Unsafe Acts or Unsafe Conditions to your Supervisor.

Use seat belts when on School District business in all vehicles

Use, possession, sale or being under the influence of illegal drugs, misuse of prescription drugs and/or alcohol is not permitted on School District Property or while "on duty".

Only authorized and trained employees may repair or adjust machinery and equipment. Lock and Tag-Out Procedures must be followed before removing any machine guards or working on powered machinery and equipment. Replace all guards when the job is completed. Report unguarded equipment to management.

Only qualified and trained Employees may work on or near Exposed Energized Electrical Parts or Electrical Equipment. Follow Electrical Safety Rules when working with electrically powered machinery and equipment.

Only authorized and trained Employees may dispense or use chemicals. It is your responsibility to know where Safety Data Sheets (SDS) are located and that they are available for your use and review. All chemical containers must have a label identifying what is in the container. Spills need to be reported to management.

Keep work areas clean and aisles clear. Do not block emergency equipment of exits.

Report suspicious behavior to management. This includes trespassing.

Secure facilities when not in use and at closing time.

Wear and use the prescribed Personal Protective Safety Equipment. This includes gloves, goggles, safety glasses- etc. or all that is required by the Job Safety Analysis.

Smoking is permitted only in the designated "Smoking Areas".

Mechanical material handling devices may only be used by trained and authorized employees.

Use only approved ladders to climb. Report defects to any handrailing, stairs or ladders.

Observe all safety signage.

Horseplay is not allowed.

Never do anything unless you are trained and authorized.

Failure to follow the above rules may cause serious injury and/or illness. Please use common sense and think before you act. If you are not sure how to complete a job or task safely or have any questions, ask your supervisor. These rules will be enforced.

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I have read and to the best of my ability understand the information included in this General Safety Rules.

___________________________ _____________________

Employee Name Date

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Accident, Injury, Illness and Near-Miss Reporting Procedures

The accident reporting procedures outlined for Dodge City Public Schools is designed to have the necessary reports filed in the required time frame. This process ensures that the critical information is documented which assists in finding and correcting the underlying causes to prevent recurrence. Procedures:

Immediately upon recognizing or an employee reports an injury or illness, assess the seriousness of the employee’s condition. Provide first aid, call for additional assistance, and if the injury warrants, call 911. In all cases protect the employee from additional injury.

It is the responsibility of employees to report injuries immediately to their supervisor, and the Executive Director of Human Resources. In situations where the injury or illness is not determined to be a medical emergency, but where additional medical treatment is deemed necessary, the immediate supervisor assist the employee in seeking medical treatment from the medical providers listed below for all work related injuries or illnesses.

Ms. Stacy Zubia - Scheduling Coordinator 620.255.5964 - Direct Line

If no answer, call 620.227.1371 Dodge City Medical Center 2020 Central Ave.

Dodge City, Kansas 67801

The Supervisor Report of Accident, the Employee Report of Accident and if applicable the Witness Report are required to be filled out to document the accident/ injury within 24 hours. These reports need to be sent to the Executive Director of Human Resources.

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The immediate supervisor will provide to the employee the Medical Activity Authorization Form, which the injured employee will then take to the medical provider, at the time of the first visit, provided this visit is not an emergency.

Before leaving the office of the medical provider, the employee must obtain the completed Medical Activity Authorization Form. The Medical Activity Authorization Form must be returned to the Human Resource Office the same day. If the incident occurs at the end of a work day, the report is to be returned the beginning of the next work day. No employee will be allowed to return to work without a completed Medical Activity Authorization Form.

The immediate supervisor is responsible for determining that the employee performs only the tasks that are specified on the Medical Activity Authorization Form.

Each follow-up visit to the doctor will require an updated Medical Activity Authorization Form or similar information form the doctor. Once an employee has been returned to his regular duties but has ongoing medical treatment, the employee will continue to provide an updated Medical Activity Authorization Form or similar information form the doctor after each appointment. The updated reports are to be returned to the Human Resource Office.

The Executive Director of Human Resources shall review incident reports and determine which incidents require investigation or follow-up to determine if corrective actions are necessary.

FAILURE TO FOLLOW THE POLICIES LISTED ABOVE WILL RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING TERMINATION OF EMPLOYMENT.

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Dodge City School District #443

Accident, Injury, Illness and Near-Miss Reporting Procedures

The accident reporting procedures outlined for Dodge City School District #443 is designed to have the necessary reports filed in the required time frame. This process ensures that the critical information is documented which assists in finding and correcting the underlying causes to prevent recurrence.

Procedures:

Immediately upon recognizing or an employee reports an injury or illness, assess the seriousness of the employee’s condition. Provide first aid, call for additional assistance, and if the injury warrants, call 911. In all cases protect the employee from additional injury. It is the responsibility of the employee to report any injury while on the job immediately to their supervisor, and to the Human Resources Benefit Specialist. In situations where the injury or illness is not determined to be a medical emergency, but where medical treatment is deemed necessary, the immediate supervisor must assist the employee in seeking medical treatment from the medical provider listed below for all work related injuries or illnesses.

Ms. Stacey Zubia - Scheduling Coordinator

620.255.5964 - direct line

If no answer, call 620.227.1371 Dodge City Medical Center

2020 Central Avenue Dodge City, Kansas 67801

When calling DCMC, confirm with the Scheduling Coordinator USD 443 employment,

employee’s full name, and employee’s date of birth. This will expedite treatment for the

employee.

After 5:00pm on a work day and/or weekend, the employee should see the Physician On- Call at Western Plains Regional Medical Center Emergency Room - Dodge City, Kansas.

The Supervisor Report of Accident, the Employee Report of Accident and if applicable the Witness Report are required to be filled out to document the accident/ injury within 24 hours. These reports need to be sent to the Human Resources Benefits Specialist. The immediate supervisor will provide the employee the Medical Activity Authorization Form. The injured employee must take this form to the medical provide at the time of the first visit, if not an emergency.

Before leaving the office of the medical provider, the employee must have the medical provider complete and sign the Medical Activity Authorization Form. The Medical Activity Authorization Form must be returned to the Human Resources Benefit Specialist the same day. If the accident/injury occurs at the end of a work day, the Medical Activity Authorization Form is to be returned the beginning of the next work day. No employee will be allowed to return to work without a completed Medical Activity Authorization Form.

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The immediate supervisor, in consultation with the Human Resources Office, will determine if duty restrictions/modifications specified on the Medical Activity Authorization Form cab be accommodated per the employee’s job description. Each follow-up visit to the doctor will require an updated Medical Activity Authorization Form, signed by the doctor. Once an employee has been returned to his/her regular duties but has ongoing medical treatment, the employee will continue to provide an updated Medical Activity Authorization Form after each appointment. The updated reports are to be returned to the Human Resources Benefit Specialist.

The Executive Director of Human Resources shall review accident/injury reports and determine which require further investigation, follow-up, and/or recommended corrective action. Failure to follow these procedures will result in, but not limited to, disqualification of workers compensation benefits and/or disciplinary action.

For questions or further information, please contact:

Marcia Gutierrez, Benefits Specialist USD 443 Human Resources Office Administration Building, 1000 North 2nd Ave - Room 104 Dodge City, KS 67801 620.371.1004

USD 443 HR: 1-25-13

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USD 443 - Dodge City Public Schools

Worker’s Compensation Notice USD 443 is subject to the Kansas Worker’s Compensation Law, which provides compensation for work-related injuries.

What do you do if an accident occurs on the job? Notify your supervisor immediately. A written report must be filed by the injured employee immediately after the accident or the next business day. Injuries during the regular work day (8:00am-5:00pm) should be seen at:

Dodge City Medical Center 2020 Central Avenue

Dodge City, KS 67801 Contact: Ms. Stacey Zubia - Scheduling Coordinator 620.255.5964 - direct line If no answer, call 620.227.1371

After 5:00pm on a work day and/or weekend, the employee should see the Physician On-Call at

Western Plains Regional Medical Center Emergency Room- Dodge City, Kansas. The hospital should notify:

Marcia Gutierrez, USD 443 Benefits Specialist Human Resources Office 1000 North 2nd Ave. - Room 104 Dodge City, KS 67801 620.371.1004

The employee should contact his/her immediate supervisor the next business day re: any additional medical care. Medical Benefits: An employer is required to furnish all necessary medical treatment and has the right to designate the treating facility. The designated treating facility for USD 443 is:

Dodge City Medical Center 2020 Central Avenue Dodge City, KS 67801 Contact: Ms. Stacey Zubia - Scheduling Coordinator 620.255.5964 - direct line If no answer, call 620.227.1371

If the employee seeks treatment from a medical facility not authorized by the employer, the employer or its insurance carrier is only liable up to $500.00. Weekly Benefits: Benefits are paid by the employer’s insurance carrier. Injured workers are not entitled to compensation for the first week they are off work unless they lose three consecutive weeks. The first compensation payment is normally due at the end of the 14th day of lost time. An injured employee is entitled to weekly amount of 66 2/3% of his average week wage up to a

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maximum of 75% of the state’s average weekly wage. These benefits are subject to legislative

changes. If the injury results in permanent disability, the Kansas compensation law provides.

District policy permits an employee to receive combined worker’s compensation benefits and salary allowed under sick leave, or other pay. The salary portion shall be prorated according to the percent of daily wage that would come from accumulated sick or other available leave until such leave is exhausted. When all appropriate leave is used, the employee will receive the applicable worker’s compensation benefit until the end of the benefit period.

Where to get help or information on your claim: Contact the Claims Advisory Section at the Kansas Division of Worker’s Compensation (DWC) immediately if you do not receive compensation in a timely manner. The DWC has full-time personnel who specialize in aiding injured workers with claim questions. DWC can be reached at:

Division of Workers Compensation 800 SW Jackson Street, Suite 600 Topeka, KS 66612-1227

800.332.0353

Currently, USD 443 claims are administered b:

EMC Insurance ATTN: Work Comp Department P.O. Box 1739 Wichita, KS 67201-1739

For further information, contact:

Marcia Gutierrez, Benefits Specialist USD 443 Human Resources Office Administration Building, 1000 North 2nd Ave - Room 104

Dodge City, KS 67801 620.371.1004

USD 443 HR: 1-25-13

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USD 443 Employee Accident Report Form

Note: To preserve your rights under the law, you must give or cause to be given a written notice of the accident to the School District, in this case, 24 hours from the incident. This notice is to be given immediately upon occurrence of the accident.

I hereby provide notice that I, ___________________________________, was injured or contacted an (Please Print Name)

occupational disease on ____/____/________ at __________________ (am) (pm). Actual location of the acci(Date of

accident) (Time of accident)

__________________________________________________________. Name of the school and /or Facility: _______________________________________________________. Nature of your injury: __________________________________________________________________. The part of body injured: _______________________________________________________________. What happened? Describe how the injury occurred. Examples: “When the ladder slipped on the wet floor, I fell 20 feet.” OR “I was sprayed with chlorine when a gasket broke during replacement.” ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ___________________________________ Describe what you were you doing just before the incident occurred. Describe the activity, as well as the tools, equipment or materials that you were using. Be specific. Examples: "I was climbing a ladder while carrying tools A, B, C, and D"; "I was spraying chlorine from hand sprayer." ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ____________________________ Describe the illness/injury. Indicate the part of the body that was affected and how it was affected; be more specific than "hurt," "pain," or "sore." Examples: "strained back"; "chemical burn on my hand.” ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ____________________________

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List the object or substance that directly harmed you. Examples: "concrete floor"; "chlorine"; "radial arm saw." If this question does not apply to the incident, leave it blank. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ____________________________ How could the injury/illness have been prevented? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ____________________________ Employment Status: Full Time Part Time Temporary Occupation (job title) when injured: _______________________________________________________ Time you began work on day of injury: ______________________________ a.m. p.m. Date of Birth: ______/______/__________ Sex: Male Female

PENALTY FOR FRAUD NOTE: WORKER’S COMPENSATION AST, ARTICLE 1, SECTION 97-88-2:

(a) Any person who willfully makes a false statement or representation of a material fact for the purpose of obtaining or denying any benefit or payment, or assisting another to obtain or deny any benefit or payment under this Article, shall be guilty of a Class 1 misdemeanor if the amount at issue is less than one thousand dollars ($1,000). Violation of this section is a Class H felony if the amount at issue is one thousand dollars ($1,000) or more. The court may order restitution.

BY MY SIGNATURE, I CERTIFY THAT ALL THE ABOVE STATEMENTS ARE

TRUE AND ACCURATE, AND THAT I HAVE READ AND UNDERSTAND THE

ABOVE ARTICLE.

_________________________________ ident Witness)

____/__(Signature of Acc

_________________________________ red Employee)

____/__(Signature of Inju

USD 443 HR: 1-25-13

__________________________ _ Telephone Date

__________________________ _ Telephone Date

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ACCIDENT REPORT OF EYEWITNESS

Name of Injured Employee Date of Incident / /

Name of Witness

Address

Telephone Number

Date of Incident

In your own words, please describe what happened, as you witnessed it:

Did anyone else see the accident Yes No If yes, please list their names

Other Comments

Signature of Eyewitness Date 14

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ATTENTION DODGE CITY MEDICAL CENTER STAFF: Once USD 443 employees is diagnosed, and determination is made for referral to a specialist, additional procedures (i.e., MRI, CAT scan, etc.), etc., immediately contact for referral authorization and further direction of medical treatment:

EMC Insurance Companies

245 N. Waco Street - Wichita, KS 67202 - P.O. Box 1739 - Wichita, KS 67201 316.352.5700, ext. 5751 OR 800.223.0562, ext. 5751 OR 888.992.7443 fax ATTN: Jeri Edwards, Workers’ Compensation Claims Representative

USD 443 MEDICAL ACTIVITY AUTHORIZATION FORM

Employee Name (Please print) ________________________________________________________________________________________ Job

Title ______________________________________________ Location ____________________________________________________

Essential Job Functions (List):

Employee works _____ hours/day, ______________ through ____________ between the hours of __________am/pm and

___________am/pm.

Employee’s job duties are performed in: an office; a warehouse; the outdoors; a classroom

another environment (describe): _____________________________________________________________________________________ If work is in multiple locations, estimate percentage of time in each.

PHYSICIAN’S ASSESSMENT - To Be Completed By The Physician

WORK STATUS: Regular Work No Work Modified Work; Restrictions Listed Below

WORK RESTRICTIONS (If Applicable):

Minimal limited use of _______________________ No use of _______________________arm overhead Lifting up to __________________________pounds Pushing/pulling up to ___________________pounds No repetitive bending No squatting or kneeling No climbing

No use of _______________________hand No repetitive ________________________________ No operation of mobile equipment or machinery No work above floor level, on/near dangerous equipment No exposure to dust, fumes, or smoke

No prolonged walking or standing. Should be sitting __________% of the time

Other (please describe): __________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ ____ The employee may perform the following job functions and tasks under the conditions specified below:

Estimated Length of Time Off: _____________________________________ Estimated Date to Return to Regular Work:

_____________________

Estimated Date to Begin Modified Work, if Available: ___________________

This employee is scheduled for a follow-up evaluation on: _____________________

Date _____/_____/_____ Physician Signature ___________________________________________________ Physician Address _____________________________________________________ Physician Phone #

_____________________________________________________ PLEASE RETURN THIS COMPLETED FORM TO THE USD 443 HUMAN RESOURCES OFFICE

Contact Information Listed At The Top Of This Form

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FALL PREVENTION PROGRAM Purpose

It is the policy of Dodge City Schools to prevent injuries to all employees and ensure their safety at work. All walking and working surfaces will be maintained free of slip, trip, and fall hazards that could result in injury to workers, students, and visitors. Active participation by management, supervisors and employees is necessary to prevent hazardous conditions that could result in slips, trips or fall accidents. Preventative Measures

Supervisors and workers will adhere to the following requirements to keep working surfaces clear of tripping and other hazards:

All work areas, kitchens, passageways, and storerooms shall be kept clean and orderly and in a sanitary condition. The floor of every area shall be maintained in a clean and, so far as possible, a dry condition. Provide warning signs for wet floor areas. Wear approved footwear for the particular task that the employee is asked to complete to decrease slip and fall incidents. Ensure work surfaces are slip-resistant. Ensure spills are reported and cleaned up immediately. Immediately clean up all spilled hazardous materials or liquids according to proper procedures. Remove ice or snow as quickly as possible by shovel or sand methods. Use only properly maintained ladders to reach items. Do not use stools, chairs, or boxes as substitutes for ladders. Re-lay or stretch anti-fatigue or floor mats that bulge or have become bunched to prevent tripping hazards. Provide good lighting for all halls and stairwells to help reduce accidents. Routinely remove accumulations of saw dust from equipment, floors, and elevated surfaces, including the overhead structure of buildings. Temporary electrical cords that cross aisles will be taped or anchored to the floor. Eliminate uneven floor surfaces.

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Aisles and Passageways

Aisles and passageways shall be kept clear and in good repair with no obstruction across or in aisles that could create a hazard. Holes in the floor, sidewalk, or other walking surface will be repaired properly, covered, or otherwise made safe. Materials or equipment will be stored in such a way that sharp projections will not interfere with the walkway. Spilled materials will be cleaned up immediately. Changes of direction or elevations will be readily identifiable. Provide adequate headroom for the entire length of any aisle or walkway. Provide standard guardrails wherever aisle or walkway surfaces are elevated above any adjacent floor or the ground.

Fall Protection from Heights over 4 ft.

Standard railings shall be provided on all exposed sides of a stairway opening, except at the stairway entrance. A "standard railing" consists of top rail, mid rail, and posts, shall be constructed at landings or mezzanine areas where the potential for a fall is over 4 ft.

Every floor hole into which persons can accidentally walk shall be guarded by either: A standard railing, or

Floor hole cover of standard strength and construction.

Stairway Railings and Guards

Flight of stairs shall have standard stair railings or standard handrails as specified below. Stairways having both sides enclosed, at least one handrail shall be affixed.

Stairways with one open side, at least one stair rail shall be affixed on the open side. Stairways having both sides open, two stair rails shall be provided, one for each side.

Equipment Safety

Employees should never be lifted inside the buckets of tractors or skid steers to perform work at overhead heights. Forklifts, accompanied with a basket constructed of sound design, may be used by employees to perform work. The basket must be chained to the mast of the forklift. To help keep workers inside guardrails or in buckets, a full-body harness with a lanyard will be used to tie-off to an approved anchor point inside the platform or basket. Occupants in the basket shall not use a step ladder inside the work platform to reach higher than the work platform can be raised. Employees shall not stand, sit, climb on, or lean over guardrails. Do not raise platform or basket in windy or gusty conditions. Always close lift platform chains or doors. Do not exceed manufacturer’s load-capacity limits (including the weight of occupants

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and tools). Before beginning operation, all equipment will be inspected for safe use prior to work being performed.

FAILURE TO FOLLOW SCHOOL DISTRICT RULES MAY RESULT IN

DISCIPLINARY ACTION

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HAZARDOUS COMMUNICATION PROGRAM This program applies to all work operations in our School District where you may be exposed to hazardous substances under normal working conditions or during an emergency situation. The Executive Director of Business Operations and/or his/her designee will review and update the program as necessary. Copies of the written program are on file at the general office.

Under this program, you will be informed of the contents of the Hazard Communication Program, the hazardous properties of products with which you work, safe handling procedures, and measures to take to protect yourselves from these products. You will also be informed of hazards associated with other tasks.

List of Hazardous Chemicals

A list of all hazardous chemicals used in our facilities will be placed in the Safety Manual and will be updated as necessary. The list of chemicals identifies all of the chemicals used in our facilities. Each list also identifies the corresponding SDS for each chemical. A master list of all chemicals will be maintained at the main office and is available upon request.

Safety Data Sheets (SDS’s)

SDS’s provide you with specific information on the chemicals we use at our facilities. SDS’s will be made readily available to each employee at their work station during their shifts. A master list of SDS’s is available at the Administrative Building.

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Labels and Other Forms of Warning

The Kitchen Manager’s will ensure that all hazardous chemicals in the workplace are properly labeled and updated as necessary. Labels should list at least the chemical identity, appropriate hazard warnings, and the name and address of the manufacturer, importer or other responsible party. The Kitchen Manager’s will refer to the corresponding SDS to assist you in verifying label information. Piping, especially exposed steam and hot water pipes, will be labeled to warn workers of the risk for burns.

Non-Routine Tasks

When you are required to perform hazardous non-routine tasks (a task that is not performed regularly), a special training session will be conducted to inform you regarding the hazardous chemicals to which you might be exposed and the proper precautions to take to reduce or avoid exposure.

Training

All employees who work with or are potentially exposed to hazardous chemicals will receive initial training on the Hazard Communication Program and the safe use of those hazardous chemicals.

The training plan will emphasize these items: Summary of the standard and this written plan.

Chemical and physical properties of hazardous materials and methods that can be used to detect the presence or release of chemicals. Physical hazards of chemicals (e.g., potential for fire, explosion, etc.).

Health hazards, including signs and symptoms of exposure, associated with exposure to chemicals and any medical condition known to be aggravated by exposure to the chemical.

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Procedures to protect against hazards (e.g., personal protective equipment required, proper use, and maintenance; work, practices or methods to assure proper use and handling of chemicals; and procedures for emergency response.

Work procedures to follow to assure protection when cleaning hazardous chemical spills and leaks. Where SDS’s are located, how to read and interpret the information on both labels and SDS’s, and how employees may obtain additional hazard information.

Additional Information

All employees, or their designated representatives, can obtain further information on this written program, the Hazardous Communication Program, applicable SDS’s, and chemical information lists from the Administrative Building.

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Personal Protective Equipment (PPE) Policy

Purpose:

Dodge City Public Schools provides all employees with required PPE to suit the task and known hazards. This policy discusses the management and employee responsibilities for use and training of PPE, along with the measures to assess which PPE is to be used for certain tasks. General Policy:

Engineering controls shall be the primary methods used to eliminate or minimize hazard exposure in the workplace. When such controls are not practical or applicable, personal protective equipment shall be employed to reduce or eliminate personnel exposure to hazards. Personal protective equipment (PPE) will be provided, used, and maintained when it has been determined that its use is required and that such use will lessen the likelihood of occupational injuries and/or illnesses. Responsibilities:

Supervisors:

Conduct job safety analysis’ to identify specific PPE for specific tasks Train employees in the selection, use, inspection, storage, cleaning, and limitations of specific PPE

Follow manufacturer’s recommendation that all and any PPE equipment reaching maximum life for obsolescence should be removed from service and be disposed of in an environmentally responsible manner Monitor use of PPE Provide replacement PPE when needed Identify any new hazards that would require the use of PPE.

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Employees:

Each individual is responsible for wearing his/her required PPE as identified by the supervisor, as a result of conducting a job safety analysis. Each individual is responsible for maintaining and storing his/her PPE in a clean and sanitary condition. Each individual must ensure that his/her PPE is in good operating condition before wearing it. Each individual needs to communicate to his/her supervisor any unforeseen hazards requiring additional PPE. Each individual needs to report to his/her supervisor any defective PPE or need for replacement.

If PPE is damaged, employees are instructed to discard the damaged PPE in trash receptacle

Job Safety Analysis and Equipment Selection:

Hazard analysis procedures shall be used to assess the workplace to determine if hazards are present, or are likely to be present, which necessitate the use of personal protective equipment (PPE). If such hazards are present, or likely to be present, the following actions will be taken:

Select, and have each affected employee use, the proper PPE. Communicate selection decisions to each affected employee. Select PPE that properly fits each affected employee.

SEE THE JOB SAFETY ANALYSIS FOR PPE SELECTION IN THE SAFETY MANUAL

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Training:

All employees who are required to use PPE shall be trained to know at least the following:

When PPE is necessary; What PPE is necessary; How to properly don, remove, adjust, and wear PPE; The limitations of the PPE; The proper care, maintenance, useful life and disposal of the PPE.

Each affected employee shall demonstrate an understanding of the training and the ability to use PPE properly, before being allowed to perform work requiring the use of PPE.

FAILURE TO FOLLOW THE ABOVE POLICY WILL RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING TERMINATION.

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SAFETY VIOLATION & DISCIPLINARY ACTION PURPOSE The purpose of this policy is to support the enforcement of good safety performance and to eliminate repeated or continuing safety violations by the use of appropriate disciplinary measures.

OBJECTIVE The primary objective of Dodge City Public School’s safety program is to provide a safe work environment for all employees. Supervisors are required to issue appropriate specific safety instructions to all employees prior to assigning them work. Senior Supervisors are responsible for coordinating work with other supervisors in the work area to ensure that all work can be accomplished safely. Each employee is individually responsible for complying with each of the provisions of the safety program, in addition to those safety instructions issued by the employee’s Supervisor, either verbally or in writing. However, when safety policies and procedures are violated or individuals continue to be involved in accidents or infractions, disciplinary action must be considered, in order to emphasize the gravity of the situation and bring about desired improvement. Each employee who reports for work will be given a safety orientation as a part of the general hiring process. During this orientation, the company’s positive attitude toward working safely will be stressed and the employee will be advised that safety compliance is a condition of work. The safety program will be explained and safe responsibilities will be clearly defined. When an employee is observed committing an unsafe act, the employee is to be informed by means of a formal safety notice letter. The exact nature of the violation and what is acceptable must be thoroughly explained to the employee. A copy of the written warning will be given to the employee’s supervisor and a copy placed in the employee personnel file.

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Dodge City Public Schools has established a uniform policy applicable to discipline and dismissal for violations of safety and health requirements and guidelines. The basic elements of the policy are set forth below. Employees who violate safety and health requirements and guidelines will be disciplined in a progressive fashion as follows:

1. First Violation - A written warning will be given for the first violation of a

safety and health requirement or guideline. The supervisor shall inform the employee of the violation, and shall also inform the employee of the correct safe practice or procedure. The supervisor shall review with the employee all applicable safety and health workplace requirements and guidelines. The employee must sign a statement indicating understanding of those requirements. The supervisor will inform the employee that future violations will result in higher levels of discipline and may lead to dismissal.

2. Second Violation - The employee will be given a written warning for the

second documented safety and health requirement or guideline violation. This warning will specify the violation. The warning shall also refer the employee to applicable safety and health requirements and guidelines for review. The warning will also show the date the employee previously read and signed the statement of understanding of safety and health requirements and guidelines. The employee, the employee’s supervisor, the department head and the employee’s personal file shall receive copies of the warning.

3. Third Violation - Upon a third safety violation, the employee’s supervisor

and the employee shall meet - and the employee will be dismissed. This written violation shall state that this is the employee’s third violation of safety and health requirements or guidelines. All persons who received a copy of the written warning shall receive a copy of the dismissal document.

On occasion, an employee will commit a violation of a safety and health requirement or guideline that is so careless and reckless, or that so endangers life or property that it can be considered Personal Misconduct. When this occurs, an employee may be dismissed immediately, without benefit of any prior warnings. Documentation: Written documentation of violations and subsequent counseling will be maintained in the employee’s records.

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I have read and to the best of my ability understand the information included in this Safety Violation & Disciplinary Action Policy.

___________________________ _____________________

Employee Name Date

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Completed By: ________________ Title: ____________ Date: ____________

Job being observed: ___________________________________________________________

Worker Observed: _____________________ School Department: ______________________

1. Did the worker perform the job according to safe operating procedures? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

2. Do improved procedures need to be developed? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

3. Does the worker need additional training? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

4. Was the worker told about any deficiency? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

5. What actions did you take regarding your observation? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

6. Do you have any recommendations from this observation? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

__________________________________ Employee Signature

__________________________________ Supervisor Signature __________________________________ Investigator Signature

_____________________________ Date

_____________________________ Date

_____________________________ Date

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USD 443 DISTRICT SAFETY PROGRAM

Employee Acknowledgement - District Safety Manual

CUSTODIAL - MAINTENANCE

Employee Initials Date Statement/Policy

__________ __________ General Safety Policy Statement

__________ __________ General Safety Rules

__________ __________ Accident, Injury, Illness and Near-Miss Reporting Procedures

__________ __________ Fall Prevention Program

__________ __________ Hazardous Communication Program

__________ __________ Personal Protective Equipment (PPE) Policy

__________ __________ Safety Violation & Disciplinary Action

__________ __________ Custodial Safety Policy

__________ __________ Lockout/Tagout Program

__________ ___________ Shop Safety

Online Safety Tests:

__________ __________ M-065 Heat and Cold Stress

__________ __________ M-043 Hot Work Safety

__________ __________ M-028 Slips, Trips and Falls Prevention This is to acknowledge my responsibility to read and familiarize myself with the above listed policies and/or guidelines as they pertain to my job responsibilities.

I further understand that the guidelines/policies/training listed above may be amended, modified or discontinued at any time by the discretion of USD 443, without notice.

__________________________________________________

Employee Signature Date

__________________________________________________

Supervisor Signature Date

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CUSTODIAL SAFETY POLICY The Custodial Safety Policy provides for the cleaning and upkeep for the buildings of Dodge City Public Schools in a safe manner for employees. Custodians may encounter a variety of safety hazards. The rules within this policy will help Dodge City Public Schools identify hazards and help employees avoid accidents.

Equipment Safety

Equipment, which is necessary to get almost any job done correctly and efficiently, can be harmful if used improperly or with incorrect techniques. This section outlines certain guidelines and provides helpful hints that will increase job performance. Custodial Closets

Custodial closets must have the following safety items and meet these safety guidelines: Safety Data Sheets (SDS) for all chemicals stored in the closet. Safety goggles or glasses.

Rubber gloves. "Wet floor" signs or the location within the building where they can be found.

Custodial closets must also meet the safety guidelines below:

All containers must be properly labeled. Un-used wet mops must be hung up to dry. Mop buckets must be empty - no standing water or chemicals. Food cannot be stored near chemicals. Equipment cords cannot be frayed or have exposed bare wires.

Wet Mop and Mop Bucket with a Wringer

A wet area can be a potentially hazardous situation. The hazard can be greatly reduced by exercising simple precautions and proper work methods. Slipping is a major cause of knee and back injuries. Wear shoes with non-slip soles when working on wet floors. Protect others from slipping by marking the area to be mopped with appropriate "Wet Area" warning signs before beginning work. When rinsing a mop in the mop bucket, avoid splashing dirty water or chemical solutions on clothes, hands, or in eyes. Goggles, safety glasses with side shields, or full-face masks should be worn. Mopping puts excess stress on the back, especially if done improperly. To avoid this

type of stress, use a lightweight mop, if possible, and hold the handle in such a way that the back is fairly straight and free from strain. Take an extra step to avoid overreaching.

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Rinse the mop and bucket thoroughly after mopping any type of chemical spill. This should be done only after the chemical has been identified. If the chemical cannot be identified, contact your supervisor and Environmental Health Services first before proceeding with a clean-up.

Cleaning Stairs

Exercise extreme caution when working on stairs. Danger increases as you get farther from the bottom of the stairs.

Be especially careful when mopping stairs. The slick surface, coupled with the eminent danger of the stairway, make it even more important to use extreme caution. Stand on the stair below or two down from the stair on which work is being performed. This puts less strain on the back and your force will be toward the top of the stairs, rather than the bottom. Mark the top and bottom of the stairway with a "wet floor" sign to alert others of the danger.

Buffer

The buffer is more specialized than most custodial machines or tools. Care must be exercised when operating this piece of equipment.

Never leave the buffer with the handle in a horizontal position. This presents a tripping hazard. Store the buffer in an upright position, as well, with the drive plate and buffing pad removed. Control the buffer by using both hands. This will help to avoid damage to walls, furniture, and personnel. When stripping a floor, walk on the area that has already been scrubbed, if possible. The floor can be very slippery.

Cleaning Solutions

The cleaning solutions used in custodial work contain chemicals that are harmful if splashed in eyes, on skin, or inhaled. When various chemicals are left out carelessly or improperly sealed they pose a threat to employees.

When working with chemicals you are unfamiliar with, refer to the Safety Data Sheets (SDS). If you have any questions, talk to your supervisor. Read and know what the warnings on chemical containers stand for and follow the precautions associated with each warning. Wear protective gear when working with chemicals according to the Job Hazard Analysis. Store all chemicals in an approved, clearly labeled, properly sealed container at or below eye level. If you smell anything suspicious, clear the area, and report the potential hazard to your supervisor immediately. Do not try to figure out what the smell is or what is emitting the odor.

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Personal Protective Equipment (PPE)

The elimination of risk is the first consideration in the protection of employees. Only when a risk cannot be eliminated or controlled by engineering out the hazard is the provision of PPE mandated.

It is the Policy of the Dodge City Public School’s Custodial Department that following PPE is required at all times:

Safety Glasses (ANSI Z87.1 only) Long pants Hi-visibility shirt Slip resistant work boots

The hazards involved in work performed in the Custodial Department have been analyzed in order to ensure that the correct PPE is selected and used. You may find this information in the Job Hazard Analysis chapter of the Safety Manual. The duty and care owed by Dodge City Public Schools to an employee is an individual one. Employees are responsible for the care and maintenance of issued PPE.

Training

Training will be completed for all new employees of Dodge City Public School’s Custodial Department prior to performing work for the school district. Additional training will be provided on an annual and monthly basis to ensure that workers understand the hazards of their occupation and ways to mitigate the risks involved.

Failure to comply with this policy will result in disciplinary action up to suspension

and/or termination.

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MAINTENANCE SAFETY POLICY

It is the intention of Dodge City Public Schools to provide and maintain a healthy and safe working environment; our work will be carried out with the upmost respect for safety for USD #443 Maintenance Department employees.

The Maintenance & Grounds and Custodial Maintenance Supervisors are ultimately responsible for health and safety related matters regarding the Dodge City Public Schools Maintenance Policy.

All employees regardless of their position within the Maintenance Department have the responsibility of implementing this policy, and must ensure that health and safety considerations are always included in the planning and day-to-day activities. All appointed employees will be provided with the necessary equipment, information, training, and supervision to implement this Policy.

Basic Safety Precautions For various reasons there can sometimes be a tendency in maintenance operations to take short cuts, using makeshift methods and equipment, inadequate scaffolds and unsecured ladders. Basic precautions must include:

Fencing of holes in floors and roadways, openings in floors and any other temporary opening. Keeping all aisles and passageways clear and free from tripping hazards. Stacking materials safely and in a stable manner. Ensuring weight loading limits of shelving and storage areas are not exceeded.

Housekeeping in Work Areas and Wood Shop

Housekeeping in work areas and the wood shop will be kept to a high standard. Dust, rubbish and old equipment will not be allowed to accumulate. All floors, steps, stairs, passages and gangways will be of sound construction and properly maintained and shall as far as reasonably practicable be kept free from obstruction and any substance such as oil likely to cause persons to slip. Machinery and Tools

Maintenance of machinery safeguards is essential to maintain effectiveness

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Maintenance of machinery must only be undertaken by qualified personnel. There should be a planned maintenance scheme for all machines and portable appliances. Information from suppliers of machines must include comprehensive

maintenance instructions which should be incorporated in any maintenance program.

A “Danger - Do not operate” tag and lockout device must be displayed on machines or portable appliances undergoing maintenance or repair stating that the equipment must remain isolated and not used.

Guarding of Machinery Powered machinery such as drills, grinders, and circular saws are fitted with guards. Guards are always to be used when operating such machinery. It is absolutely forbidden to use a machine if the guard has been removed. All removed machine guards must be accompanied with Lockout/Tagout.

Ladder Safety Before accepting a ladder for means of access to a place of work, a thorough evaluation of the job to be performed should be completed. An appropriate ladder should be chosen for the work performed.

Stepladders and stepstools must always be used to access materials on high shelves. Furniture should never be used as a substitute. Visual inspections of the ladder prior to work should include:

Loose steps or rungs Cracked, spilt, or broken uprights, braces, or rungs Damaged or worn non-slip tread Broken or loose hinges Loose or broken locks on an extension ladder. Worn or rotted rope on an extension ladder.

Personal Protective Equipment (PPE) The elimination of risk is the first consideration in the protection of employees. Only when a risk cannot be eliminated or controlled by engineering out the hazard is the provision of PPE mandated.

It is the Policy of the Dodge City Public School’s Maintenance Department that following PPE is required at all times:

Safety Glasses (ANSI Z87.1 only) USD 443 provided/required uniform Hi-visibility shirt Hard Hat (ANSI Z89.1 only) Slip resistant work boots

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The hazards involved in work performed in the Maintenance Department have been analyzed in order to ensure that the correct PPE is selected and used. You may find this information in the Job Hazard Analysis chapter of the Safety Manual. The duty and care owed by Dodge City Public Schools to an employee is an individual one. Employees are responsible for the care and maintenance of issued PPE.

Maintenance of Workplace and Equipment Dodge City Public Schools will ensure that all faculty equipment and systems will be regularly maintained; including, inspection, testing, adjustment, cleaning etc. is carried out at suitable intervals as recommended by the manufacturer. Any potentially dangerous defects are remedied, and that access to defective equipment is prevented in the meantime. Regular maintenance and remedial work is carried out properly and a suitable record is kept to ensure that the system is properly implemented and to assist in validating maintenance programs. Smoking All district buildings, vehicles, and equipment are designated as no smoking areas; employees who smoke must only do so in designated smoking areas.

Asbestos or Asbestos Containing Materials (ACM) Asbestos materials in good condition are safe unless asbestos fibres become airborne, which only happens when materials are damaged. Asbestos is particularly worrisome because, upon exposure, it can cause illness and even a type of cancer, mesothelioma, which affects the organs of the chest and stomach.

All works in connection with asbestos or ACM’s must be completed in accordance with the Kansas Department of Health & Environment rules and regulations. Only an “Accredited Asbestos Worker” may remove ACM’s at Dodge City Public Schools faculties. In addition, Kansas laws require awareness training every two years.

Electrical Safety Employees who face a risk of electrical shock or related injuries must be trained in appropriate electrical safety work practices. Only authorized workers will be allowed to perform electrical maintenance or repair work.

Training Training will be completed for all new employees of Dodge City Public School’s Maintenance Department prior to performing work for the school district. Additional training will be provided on an annual and monthly basis to ensure that workers understand the hazards of their occupation and ways to mitigate the risks involved.

Failure to comply with this policy will result in disciplinary action up to suspension and/or termination.

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Lockout/Tagout Program Whenever maintenance or servicing of machinery or equipment is carried out, all energy isolating devices will be locked out to prevent any unexpected start-up, energization, or release of stored energy that could cause injury. Only authorized and trained employees are permitted to perform the lockout in accordance with these procedures. However, all other employees are trained never to remove a lockout device/tag or attempt to start up a machine or piece of equipment that has been locked or tagged out. Dodge City Public Schools will use lockout devices as the preferred means of protecting employees.

Tags should be used only if it is impossible to use a lockout device. However, some other means of protection, such as disconnecting the power source, must be used together with the tag. If you are planning on using tags, you must indicate the types of alternative protective measures.

Responsibility The Maintenance and Grounds Supervisor is responsible for:

• Ensuring that appropriate lockout procedures are carried out during maintenance or servicing of machinery and equipment • Maintaining and updating lockout procedures • Assigning and training authorized personnel to carry out the lockout procedures

Lockout The following sequence of lockout will occur:

1. The authorized employee(s) will notify all affected employees that servicing or maintenance is required on the equipment and that the machine must be shut down and locked out. 2. The authorized employee will review the lockout procedures for the particular machine and will follow each step carefully. 3. If the machine or equipment is operating, the authorized employee will shut it down by the normal stopping procedure. 4. The energy isolating device(s) will then be deactivated.

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5. The energy isolating device(s) will be locked out with individual locks that identify the authorized person using the lock. 6. Stored or residual energy will be dissipated or restrained. 7. Test the equipment: Ensure that no personnel are exposed, then verify the

isolation by operating the normal start-up control or by testing to make certain the machine will not operate. Turn machine off again.

8. Conduct maintenance or servicing activities. Restoring Equipment to Service Once servicing is complete, follow these steps:

1. Check all around the machine to make sure that all maintenance items and tools have been removed and that the equipment components are operationally intact. 2. Check the work area to make sure all employees are removed from the area and cannot enter during this phase. 3. Verify that the controls are in neutral. 4. Remove the lockout devices and reenergize the machine. 5. Notify the affected employees that the servicing is completed and the machine is ready for use.

Training

All affected employees must be trained annually by their supervisors to understand the basic concepts behind lockout/tagout procedures—particularly the importance of not circumventing the system or attempting to service equipment for which they are not authorized. Authorized employees must receive refresher training annually on the lockout and maintenance procedures for each specific piece of equipment for which they are responsible. Also, as new or modified equipment are acquired, authorized personnel must be thoroughly trained on the new procedures. FAILURE TO FOLLOW THE POLICIES LISTED ABOVE WILL RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING TERMINATION OF EMPLOYMENT.

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SHOP SAFETY Dodge City Public Schools intends to provide a safe and healthy working environment. To do this, we must constantly be aware of conditions in each individual’s work area that can produce injuries. No employee is required to work at a job that is not safe or healthful. The Shop Safety Policy will outline rules to help in accident prevention for all shop employees. General Safety Rules The following sections provide general guidelines and requirements for vehicle maintenance safety and have been prepared to assist you based on your job descriptions and nature of work.

Immediately report all unsafe conditions and equipment to management or to the assigned safety person.

Immediately report all accidents and injuries or illnesses to management. Any employee known or suspected of being under the influence of alcohol or drugs will not be allowed to continue work while in that condition.

Horseplay is not allowed.

Keep work areas free from accumulated debris and clutter.

Keep aisles and walkways clear at all times.

Stairways must be kept free from slip and trip hazards as well as any combustibles. All exit doors must remain unlocked and unobstructed during duty hours.

In the event of a fire, sound an alarm and evacuate the building. All employees hearing the fire alarm must evacuate the building and gather at a predetermined location.

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Ensure that access to fire extinguishers is not blocked or obstructed by any object or materials. Immediately clean up spills.

Use the proper lifting procedures:

Flammable Materials

Smoking is prohibited near flammables and allowed in designated areas ONLY.

Solvents and all flammable liquids must be stored in appropriate containers and away from heat sources. All containers must be labeled with information about its hazardous contents.

Safety Data Sheets (SDS) are available and will be reviewed prior to using any new chemical material. The appropriate personal protective equipment must be worn (gloves, goggles, etc.).

SDS sheets are kept in the center of the shop area. Always clean up and dispose of spills promptly when working with a known substance.

Eyewash stations must be available, in working order, and have unobstructed access.

Rags contaminated with oil, grease, chemicals, etc., must be stored in a metal container with a self-closing lid.

ABRASIVE GRINDERS

All bench and pedestal grinders should be permanently mounted.

Always wear eye protection when operating a grinder or when in the vicinity of grinding work. Do not operate a grinder that is missing tongue guards or tool rests.

Do not use grinding wheels that are chipped, cracked or deeply grooved.

Always “ring test” any new grinding wheel before installation.

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If a grinding wheel wobbles, discard it. Never try to stop a rotating wheel with your hand.

Flammables must be kept clear of grinding operations that produce sparks.

Hand Tools and Equipment

Do not used damaged or modified hand tools.

Keep all cutting tools sharp.

Never attempt to catch a falling sharp tool. Sharp or pointed tools such as screwdrivers, chisels, files, etc., must not be carried in pockets.

Portable Powered Tools and Equipment

Tools and equipment are to be used only by employees who have been properly trained and authorized to use them.

Electrical power tools must be the double-insulated or grounded type.

Never lift or carry electrical tools by the cord.

Do not operate electrical tools with wet hands or when standing on a wet floor. Tools with cut, frayed, or exposed wires must be repaired or taken out of service.

Never use extension cords or other 3-prong power equipment if the ground prong is missing.

Unplug powered equipment and tools before performing maintenance or service work.

Never disengage or override any safety guards or features on powered equipment.

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Welding, Cutting, and Brazing

Welding, cutting, and brazing equipment must only be used by trained and authorized employees. All cylinders must be kept away from heat sources.

Cylinders must be stored with the valve end up, with valve covers attached and secured to a wall, away from objects that may strike them. Always mark empty cylinders, close valves and place valve covers on cylinders.

When welding, wear a welding helmet with appropriate filters, welding gloves, long-sleeved shirt, and long pants. Refer to the Job Hazard Analysis for required personal protective equipment.

Service Pit Safety

The service pit will be well ventilated to avoid any gas fumes building up in it (gas fumes are heavier than air.)

The open pit should be properly guarded to avoid employee fall-in.

Workers should never be inside the pit during a vehicle drives over.

FAILURE TO FOLLOW THE POLICIES LISTED ABOVE WILL RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING TERMINATION OF EMPLOYMENT.

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Dodge City Public Schools School Department: Analysis Completed By: Maintenance Chris Myer Maintenance & Grounds Supervisor

Date: April 16, 2013 July 1, 2014

Job Hazard Analysis: Ladder Use Required and/or Recommended Personal Protective Equipment (PPE):

None Potential Hazard Specific Hazard

Falling Same

Reviewed By:

Date:

Recommendations, Policies/Procedures, Engineering, PPE

Use a well maintained fiberglass ladder and

follow all safety warnings posted on the

equipment; conduct a visual pre-use

inspection of equipment.

Use the correct ladder for the job needed. Ensure that the ladder is positioned properly and not on an inclined area if possible. Face the ladder while climbing up and down the equipment; always using a three-point contact.

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Job Hazard Analysis:

Operation of a Pressure Washer Required and/or Recommended Personal Protective Equipment (PPE):

Protective Eyewear, Protective Gloves, Long Pants Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Breaks in the plug-in line. Electrical shock Inspect the electrical plug-in line prior to use. Avoid spraying electrical devices.

Burns Extremely hot water Employees should be properly trained prior usage of the pressure washer.

Injury to eyes Foreign particles, soap used with pressure Wear protective eyewear washer

Pin hole in the high pressure water hose Laceration or injection of chemical Inspect the pressurized water hose before use.

Directing the pressurized water hose at self or Laceration or injection of chemical Employees will be trained prior to using the other worker equipment.

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Shoveling/Sanding Walkways after a Winter storm Required and/or Recommended Personal Protective Equipment (PPE):

Slip resistant tread footwear

Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE

Slips Ice or snow Wear proper footwear, sand walks before walking on them.

Lifting injuries Over exertion Take small shovelfuls; take a slow and steady pace.

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Engine Fluid Checks Required and/or Recommended Personal Protective Equipment (PPE):

Safety Glasses, gloves as needed Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Burns Hot Fluids Under Pressure Never open engine compartment with engine

running. Always perform cold checks or let the engine cool completely before checking any fluids.

Burns Chemical Contact Avoid skin contact with all vehicle fluids. Wear

sturdy shoes, gloves and clothing which protect arms and legs.

Inhalation issues Hazardous Fumes Work in a well-ventilated area. Entanglements Moving machinery Never open engine compartment with engine

running. Cuts and Scrapes Sharp metal edges. Wear sturdy shoes, gloves and clothing which

protect arms and legs.

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Job Hazard Analysis: Lifting Required and/or Recommended Personal Protective Equipment (PPE):

Slip resistant tread footwear.


Bodily injury Muscle Strain Always check the weight of an object prior to lifting it. If it seems heavy get help from another person, use a fork lift or a crane.

Stretch and plan the path of travel before the lift.


Hammer use. This may include driving nails, striking a chisel, use of a sledgehammer, driving a bearing on or off a shaft, forming metal or other uses. Required and/or Recommended Personal Protective Equipment (PPE):

Safety Glasses


Injury to the eyes. Airborne foreign material. A hammer is considered an impact tool. Employees should be especially concerned when striking hardened steel such as a chisel or a bearing. Slivers of steel have the potential to fly off of the object being struck with enough force to penetrate the skin and outer layers of muscle. The eye may very easily be penetrated.

Employees may wear an additional faceshield if necessary.

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Job Hazard Analysis: Drill use (drill press). This may include wood or

metal materials. Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Injury to the eyes. Foreign materials. Material released off a drill bit may cause damage to the eye. If using a drill press be sure to secure the material in a clamp before drilling. The drill bit should also be inspected prior to use to avoid foreign flying material.

Injury to the hand, Laceration Drill bit. Tie back any long hair and tie back or remove

any loose clothing. Loose clothing or long hair has the potential to become wrapped around the drill bit and pull the operator into the moving parts of the drill.

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Job Hazard Analysis: Painting Required and/or Recommended Personal Protective Equipment (PPE):

Wear long-sleeved, loose fitting clothing that covers all exposed skin. Wear a respirator and other PPE as recommended on the MSDS.


Exposure to the paint. Inhalation Properly ventilate the area where work is taking place.

Exposure to the paint. Skin and Eye Irritation Wash exposed skin areas thoroughly with soap and water after handling. Do not wash skin or hands with paint thinner or lacquer thinner, use hand cleaner.

Fire Same Keep combustibles away from ignition sources. Keep fire extinguisher near painting operations. No smoking allowed in or around painting area or paint storage area.

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Job Hazard Analysis: Boiler Maintenance and Repair Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses, leather gloves, chemical resistant gloves when handling chemicals, work boots.


Burns Pressurized steam or hot water Wear leather gloves. Depending on the task being performed on

the boiler, safety precautions should be taken. Follow manufacturer’s recommendations for safety procedures.

Laceration or amputation Blower blades. Lock and tagout the boiler prior to accessing the combustion compartment. Some boilers have safety locks installed on them that shut down the blower.

Burns Natural gas or electrical powered flame. Lock and tagout the boiler by following manufacturer’s recommendations for shut down.

Exposure to the harmful agents. Same Employees shall use grinders or wire brushes to remove the harmful agents produced by the boiler.

Eye Injury Airborne particles Eye protection and gloves shall be worn.

Exposure to chemicals Same Read the MSDS and label and follow manufacturer’s recommendations when handling the chemical.

Slips and Falls Oily or wet floor Wear slip-resistant footwear

Keep areas dry, clean and unobstructed, as

much as possible. 50

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HVAC Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses, leather gloves Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Explosion Same Lock and tag out the equipment. Employees shall locate the gas or electrical fuels shut-off and follow manufacturer’s recommendations for shut down. If leaking gas is suspected, employees shall remove all ignition sources from the immediate area.

Lacerations or amputations Belts, motors, fan blades etc. Lock and tagout the equipment when performing maintenance or repair work on

HVAC units.

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Job Hazard Analysis: Asbestos Containing Materials (ACM) Required and/or Recommended Personal Protective Equipment (PPE):

Half face respirator mask (in the event that removal is necessary.) with blue cartridge HEPA filter


Inhalation Asbestos fibers Primarily, an outside contractor will be contacted for the removal of Asbestos Containing Materials (ACM). This is the recommended action in almost all cases. In the event that smaller areas of asbestos fibers will need to be removed, only an employee certified with Asbestos Inspector training will conduct the abatement of the ACM’s. A half-face respirator mask with MCEF 0.8 micron pore size cartridges will be used. Procedures for the removal of ACM’s will include wetting down the area when there is recognition of the harmful substance in the work area. It is extremely important that workers understand that asbestos is more harmful when the substance is dry and/or damaged. This may include the use of a high speed buffer on a floor. The ACM should be sucked up wet with a shop-vac, where it is not a hazard to the worker, and disposed of. Where drilling through tile, procedures shall include the use of an absorbent to mitigate the release of harmful agents. All workers affected by ACM’s shall undergo a

2 Hour course on recognition of assumed asbestos.

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Ingestion Asbestos fibers All food and drink items shall be removed from the immediate work area. Employees

will also discontinue eating and drinking.


Plumbing Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Explosion Natural Gas/Methane Gas Locate gas-shut-offs prior to work. Work in

well ventilated area.

Eye Injury Airborne material Employees shall wear protective eyewear.

Inhalation Hazards Chemicals/Methane gas Employees shall work in well ventilated areas or provide a ventilation fan.

Burns or scalds Hot water lines Lockout/tagout all hot water sources.

Job Hazard Analysis: Wood Shop Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses are mandatory; Dust Masks and hearing conservation may be used as needed.


Injury to eyes Airborne sawdust Employees shall wear safety glasses at all times when they work in the wood shop.

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Dust Explosion Wood dust Workers will adhere to a strict housekeeping plan to ensure that the wood shop is cleaned

after each use.

Training on the hazards of a dust explosion

will be reviewed with employees.

Fire Oily rags, materials that burn, etc. Place oily rags in a fire protective can with a lid. Maintain good housekeeping in your work

area. Kickback Wooden material Employees shall be trained prior to using the

wood shop equipment to avoid bodily harm.


Driving Required and/or Recommended Personal Protective Equipment (PPE):

Seat belts Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Road Conditions, Other Drivers Other Drivers, Weather Drivers should evaluate road conditions and

traffic. Defensive Driving techniques should

always be followed. All employees shall use the seatbelt when

driving any school vehicle or other equipment that has seat belts installed.

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Job Hazard Analysis: General Concrete Work Required and/or Recommended Personal Protective Equipment (PPE):

Long sleeved shirt, hard hat, gloves, work rubber boots, safety glasses.


Concrete burns and blisters Concrete Employees shall wear long sleeved shirt to prevent dermal exposure to their skin.

On warm days, employees may wear short sleeved shirts provided that they regularly rinse their skin off with water throughout the day.

Employees shall wear rubber boots to protect their feet from exposure to the cement.

Injury to eyes Airborne Hazards Employees shall wear safety glasses at all times when performing this task.

Lifting Over exertion Take small shovelfuls of the cement; take a slow and steady pace. Ask for help or use lifting equipment when necessary.

Head injury Overhead hazards, workplace hazards Employees shall wear a hard hat to protect from injuries.

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Job Hazard Analysis: Use of a Jack Hammer Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses, hearing protection, work boots


Eye injury Airborne foreign material The jackhammer is considered an impact tool. Employees should be especially concerned when striking hardened steel such as a chisel or a bearing. Slivers of steel have the potential to fly off of the object being struck with enough force to penetrate the skin and outer layers of muscle. The eye may very easily be penetrated. Safety glasses and work boots shall be worn the entire time the employee is operating the jack hammer.

Potential hearing loss Operating sound of the jackhammer. Hearing protection shall be worn by the employee.

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Job Hazard Analysis: Operation of a Sawzall, Chop, Band, Table, or

Radial-Arm Saws Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Laceration or amputation. Unguarded equipment Always make sure all guards are in place before using the grinder. A portable grinder should have a guard above the stone to direct sparks and fragments. Employees shall be trained on the operation of the cutting equipment prior to working with the equipment.

Eye injury Airborne material. Employees shall eye protection.

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Job Hazard Analysis: Operation of an Acetylene Torch Required and/or Recommended Personal Protective Equipment (PPE):

Eye Protection, hand protection


Burn Open flame, molten metal, splashing metal Eye protection shall be worn at all times. The shade of the lens shall be #3-#8 depending on the work being done. In operations where the torch produces a visible yellow light it is desirable to use a lens that absorbs the yellow or sodium line in the visible light. Heat resistant gloves shall be worn. Other protective clothing shall be worn according to the needs of the job (ex: long sleeves). Never wear polyester clothing when welding. The artificial fibers can melt to the skin. Keep a fire extinguisher on hand at all times Never allow anyone to watch you work with a torch unless they are using proper eye protective equipment.

Inhalation Fumes Ventilation shall be used when there is not suitable natural ventilation.

Fire Materials that burn Employees shall maintain good housekeeping and remove all flammable materials in the immediate workspace.

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Job Hazard Analysis: Arc or Wire Welding Required and/or Recommended Personal Protective Equipment (PPE):

Eye protection, shade #10-#14 depending on the job. Welding gloves shall be worn. Proper clothing shall be worn according to the needs of the

specific job. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Bodily or eye injury Heat, molten metal, sparks. Never wear polyester clothing when welding. The artificial fibers can melt to the skin. Do not work on a wet floor or in a damp area; remember you are welding with electric current. Never allow anyone to watch you weld without proper PPE

Inhalation Fumes Always maintain proper ventilation.

Electrical Shock Same Always make sure metal is properly grounded.


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Job Hazard Analysis: Electrical Work Required and/or Recommended Personal Protective Equipment (PPE):

Electrical PPE will be determined by the Hazard Category of the energized unit(s).


Shocks, Burns, and Arc-Flash Same When working on live parts or parts that have not been determined to be “dead”, employees will be required to wear the proper PPE for the Hazard Category of the energized unit(s). Only qualified electricians are allowed to work on electric parts or equipment that have not been de-energized using approved lockout/tagout procedures. Live parts to which an employee may be exposed will be de-energized before the employee works on or near them.

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Job Hazard Analysis: Operation of Snow Blower, Lawn Mowers,

Weed Eater Required and/or Recommended Personal Protective Equipment (PPE):

Safety Glasses, Slip Resistant Tread Footwear Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Slips Floor conditions. Employees shall wear slip resistant tread footwear.

Injury to the eyes Airborne foreign material. Employees shall wear eye protection to protect them from airborne foreign material.

Unguarded Machinery Mechanical moving devices on the equipment. Ensure that all equipment guards are in place prior to working with the equipment. Employees should never work with equipment that they are unfamiliar with. Untrained employees will undergo a short review of how to operate the equipment prior to working with it.

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Job Hazard Analysis: Mowing Grass and Chopping weeds Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses, Hi-Visibility Shirt, Long Pants


Possible eye injury. Airborne foreign material. Check area to be mowed for debris that could be thrown by mower prior to mowing.

Inhalation Particulates Dust masks are recommended and will be provided for your use.

Noise Lawn Mower Hearing protection is not required, but is recommended.

Laceration or amputation Lawn mower blade Never place a hand or foot in blade area of mower.

Severe bodily injury Struck by vehicle Employees shall wear a hi-visibility shirt.

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Job Hazard Analysis: Grinder use. This includes stationary or

portable grinders. Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses or face shield, long-sleeved shirt, and leather gloves.


Laceration or amputation. Unguarded equipment Always make sure all guards are in place before using the grinder. A portable grinder should have a guard above the stone to direct sparks and fragments. A bench or stationary grinder shall have a tool rest not more than 1/8th inch from the stone as well as a tongue guard to prevent material from coming around the stone and striking the operator.

Untrained employees will undergo a short review of how to operate the equipment prior to

working with it.

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Job Hazard Analysis: Battery Charging Required and/or Recommended Personal Protective Equipment (PPE):

Goggles


Possible explosion from flammable gas. Battery acid Make sure battery is venting properly and that the charging area is well ventilated. Make sure the eye wash station available and in working condition.

Job Hazard Analysis: Window replacement and Light bulb changing Required and/or Recommended Personal Protective Equipment (PPE):

None. Safety glasses and leather or cut resistant gloves are recommended and will be provided for your use.


Possible eye injury. Glass chips, sharp edges. Safety glasses are recommended because of flying glass chips. Gloves are recommended due to sharp edges which pose a cut hazard.

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Job Hazard Analysis: Chemical Use Required and/or Recommended Personal Protective Equipment (PPE):

Due to the wide variety of chemicals each school faculty may carry, it is impractical to list individual chemicals. Read the MSDS and the label. Always use the PPE recommended by the manufacturer. Common requirements may be goggles, gloves (appropriate for the chemical) and other protective clothing. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Exposure to hazardous chemicals. Ocular, dermal, inhalation, ingestion. MSDS and label requirements are a minimum

shall be followed.


Working at heights over 4 ft. from the walking surface. Required and/or Recommended Personal Protective Equipment (PPE):

Protective railing or approved tie-off methods. Hard hats for employees working below who are exposed to falling debris/tools. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Falling Same as stated. When working at heights over 4 ft. from the

walking surface, protective railing and/or an approved tie-off method must be in place. Workers are encouraged to implement a scissor lift or other type of equipment to reach work at extreme heights.

Injury to head Falling debris/tools etc. Employees working below must wear hard hats for protection.

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Handling gasoline/diesel or other flammable liquids Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses and chemical proof gloves.


Explosion/Flammable Dermal, Ocular Never smoke around the fuel storage. Fuel should not be stored or used near any open flame (including pilot lights), spark producing equipment, or any other source of ignition. Proper ventilation should be in place when handling gasoline/diesel or any other flammable material. Gasoline and some of its components have also been suspected of causing cancer. If skin or clothing is exposed to gasoline, wash thoroughly with warm soapy water.

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Dodge City Public Schools School Department: Analysis Completed By: Reviewed By: Custodians James Trombley

Date: Date:

Job Hazard Analysis: Ladder Use Required and/or Recommended Personal Protective Equipment (PPE):

None


Falling Same Use a well maintained wooden/fiberglass ladder and follow all safety warnings posted on the equipment; conduct a visual pre-use inspection of equipment. Use the correct ladder for the job needed.

Ensure that the ladder is positioned properly and not on an inclined area if possible. Face the ladder while climbing up and down the equipment; always using a three-point contact.


Sweeping/Buffing/Waxing Floors Required and/or Recommended Personal Protective Equipment (PPE):

Slip resistant footwear


Slips and Trips Wet floors, cords etc. Employees should maintain good housekeeping and remove all slip and trip hazards from the immediate work area to

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protect themselves, staff, and students.

Proper slip resistant footwear must be worn.

Exposure to chemical Volatizing fumes Provide adequate ventilation to the work area

Job Hazard Analysis: Operation of a Pressure Washer Required and/or Recommended Personal Protective Equipment (PPE):

Protective Eyewear, Protective Gloves





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Shoveling/Sanding Walkways after a Winter storm Required and/or Recommended Personal Protective Equipment (PPE):

Slip resistant tread footwear


Slips Ice or snow Wear proper footwear, sand walks before walking on them.

Lifting injuries Over exertion Take small shovelfuls; take a slow and steady pace.


Cleaning Restrooms Required and/or Recommended Personal Protective Equipment (PPE):

Disposable gloves


Exposure to bloodborne pathogen diseases. Same Follow procedures for cleaning up human body fluids. Use disinfecting cleaning materials. Wash hands thoroughly immediately after task is finished.

Exposure to chemical cleaning agents. Volatizing fumes. Provide adequate ventilation to the work area

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Bodily Fluid Clean-up Required and/or Recommended Personal Protective Equipment (PPE):

Disposable gloves, protective clothing, good sanitation, immediate absorbent cleanup materials, biohazard bags, custodial and hand sanitizing

materials. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Contamination from Body Fluids Potentially Bloodborne Pathogen Diseases Avoid all contact with body fluid. Use janitorial absorbent compound to cover and absorb the fluid. Clean up absorbent material containing body fluid. Dispose of material in the bag. Dispose of gloves. Disinfect contaminated area with approved janitorial disinfectant. Wash and sanitize hands.



Safety Glasses, gloves as needed


Burns Hot Fluids Under Pressure Never open engine compartment with engine running. Always perform cold checks or let the engine cool completely before checking any fluids.



Inhalation issues Hazardous Fumes Work in a well-ventilated area.

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Entanglements Moving machinery Never open engine compartment with engine

running.

Cuts and Scrapes Sharp metal edges. Wear sturdy shoes, gloves and clothing which protect arms and legs.




Bodily injury Muscle Strain Always check the weight of an object prior to lifting it. If it seems heavy get help from

another person, use a fork lift or a crane. Stretch and plan the path of travel before the lift.

Job Hazard Analysis: Hammer use. This may include driving nails, striking a chisel, use of a sledgehammer, driving a bearing on or off a shaft, forming metal or other uses. Required and/or Recommended Personal Protective Equipment (PPE):

Safety Glasses


Injury to the eyes. Airborne foreign material. A hammer is considered an impact tool. Employees should be especially concerned when striking hardened steel such as a chisel or a bearing. Slivers of steel have the

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potential to fly off of the object being struck with enough force to penetrate the skin and outer layers of muscle. The eye may very easily be penetrated.

Employees mat wear an additional faceshield if necessary.


Drill use (drill press). This may include wood or metal materials. Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses.


Injury to the eyes. Foreign materials. Material released off a drill bit may cause damage to the eye. If using a drill press be sure to secure the material in a clamp before drilling.

Injury to the hand, Laceration Drill bit. Tie back any long hair and tie back or remove any loose clothing. Loose clothing or long hair has the potential to become wrapped around the drill bit and pull the operator into the moving parts of the drill.

Job Hazard Analysis: Painting Required and/or Recommended Personal Protective Equipment (PPE):

Wear long-sleeved, loose fitting clothing that covers all exposed skin. Wear a respirator and other PPE as recommended on the MSDS.

Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

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Engineering, PPE

Exposure to the paint. Inhalation Properly ventilate the area where work is taking place.

Exposure to the paint. Skin and Eye Irritation Wash exposed skin areas thoroughly with soap and water after handling. Do not wash skin or hands with paint thinner or lacquer thinner, use hand cleaner.

Fire Same Keep combustibles away from ignition sources. Keep fire extinguisher near painting operations. No smoking allowed in or around painting area or paint storage area.


Boiler Maintenance and Repair Required and/or Recommended Personal Protective Equipment (PPE):


Job Hazard Analysis: Mowing Grass and Chopping weeds

Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses, Hi-Visibility Shirt


Possible eye injury. Airborne foreign material. Check area to be mowed for debris that could be thrown by mower prior to mowing.

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Inhalation Particulates Dust masks are recommended and will be provided for your use.

Noise Lawn Mower Hearing protection is not required, but is recommended.

Laceration or amputation Lawn mower blade Never place a hand or foot in blade area of mower.

Severe bodily injury Struck by vehicle Employees shall wear a hi-visibility shirt.


Operation of Snow Blower, Lawn Mowers, Weed Eater Required and/or Recommended Personal Protective Equipment (PPE):

Safety Glasses, Slip Resistant Tread Footwear


Slips Floor conditions. Employees shall wear slip resistant tread footwear.

Injury to the eyes Airborne foreign material.

Unguarded Machinery Mechanical moving devices on the equipment. Ensure that all equipment guards are in place prior to working with the equipment.

Employees should never work with equipment that they are unfamiliar with. Untrained employees will undergo a short review of how to operate the equipment prior to working

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with it.

Job Hazard Analysis: Driving Required and/or Recommended Personal Protective Equipment (PPE):

Seat belts


Road Conditions, Other Drivers Other Drivers, Weather Drivers should evaluate road conditions and traffic. Defensive Driving techniques should

always be followed. All employees shall use the seatbelt when driving any school vehicle or other equipment that has seat belts installed.


portable grinders. Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses or face shield, long-sleeved shirt, and leather gloves.


Laceration or amputation. Unguarded equipment Always make sure all guards are in place before using the grinder. A portable grinder should have a guard above the stone to direct

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sparks and fragments.

A bench or stationary grinder shall have a tool rest not more than 1/8th inch from the stone as well as a tongue guard to prevent material from coming around the stone and striking the operator.

Untrained employees will undergo a short review of how to operate the equipment prior to

working with it.


Goggles




Window replacement and Light bulb changing Required and/or Recommended Personal Protective Equipment (PPE):

None. Safety glasses and leather or cut resistant gloves are recommended and will be provided for your use.


Possible eye injury. Glass chips, sharp edges. Safety glasses are recommended because of

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flying glass chips. Gloves are recommended

due to sharp edges which pose a cut hazard.


Chemical Use Required and/or Recommended Personal Protective Equipment (PPE):


Engineering, PPE

Exposure to hazardous chemicals. Ocular, dermal, inhalation, ingestion. MSDS and label requirements are a minimum shall be followed.


Working at heights over 4 ft. from the walking surface. Required and/or Recommended Personal Protective Equipment (PPE):

Protective railing or approved tie-off methods. Hard hats for employees working below who are exposed to falling debris/tools.


Falling Same as stated. When working at heights over 4 ft. from the walking surface, protective railing and/or an

approved tie-off method must be in place.

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Workers are encouraged to implement a

scissor lift or other type of equipment to reach work at extreme heights.



Handling gasoline/diesel or other flammable liquids Required and/or Recommended Personal Protective Equipment (PPE):



Explosion/Flammable Dermal, Ocular Never smoke around the fuel storage. Fuel should not be stored or used near any open

flame (including pilot lights), spark producing

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equipment, or any other source of ignition. Proper ventilation should be in place when handling gasoline/diesel or any other flammable material. Gasoline and some of its components have also been suspected of causing cancer. If skin or clothing is exposed to gasoline, wash thoroughly with warm soapy water.

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USD 443 DISTRICT SAFETY PROGRAM Employee Acknowledgement - District Safety Manual

TRANSPORTATION









__________ __________ Fleet Safety Policy


__________ __________ M-028 Slips, Trips, and Falls Prevention

__________ __________ M-113 Hand Safety This is to acknowledge my responsibility to read and familiarize myself with the above listed policies and/or guidelines as they pertain to my job responsibilities.

I further understand that the guidelines/policies/training listed above may be amended, modified or discontinued at any time by the discretion of USD 443, without notice. __________________________________________________ Employee Signature Date __________________________________________________ Supervisor Signature Date

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FLEET SAFETY POLICY

Fleet Safety

Operating a school bus is both a privilege and responsibility - it is not a right! Drivers are responsible for operating the School District’s vehicles according to local and state laws.

Specifically through this Fleet Safety Program we wish to: Establish a Zero (at fault) Accident Goal;

Prevent vehicle accidents and injuries to employees and drivers and students; Minimize insurance costs

Driver Qualifications A minimum commercial driver’s license class A or B with a passenger, air brake, and school bus endorsements is required of all bus drivers. In addition, drivers are mandated to undergo a DOT physical examination and maintain a medical certification from a certified person licensed to practice medicine and surgery. Six hours of training must be completed before a driver is allowed to transport students; however, the second six-hour block may be completed while transporting students, so long as the appointed driver-trainer accompanies the trainee on the bus route or activity trip.

In addition, drivers will adhere to the following general safety rules: Seat must be used at all times;

Drivers must never operate a school district vehicle while under the influence of alcohol or a controlled substance. Use of a cell phone is strictly prohibited (If you choose to carry your cell phone on the bus with you, it is your responsibility to place the phone on silent before you leave on route. Ear pieces will not be worn while on route.).

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Motor Vehicle Record Because your position requires job-related driving, our policy requires you to maintain a motor vehicle record (MVR) that meets or exceeds the grading requirements outline below. Bus drivers will immediately report all personal traffic violations, whether in your personal vehicle or an USD 443 vehicle/school bus, to the supervisor or assistant supervisor of transportation. Dodge City Public Schools will examine MVR’s prior to your start date, and at least annually thereafter. The following guidelines will be used:

One (1) moving violation in the previous thirty-six (36) month period = Written Warning Two (2) moving violation in the previous thirty-six (36) month period= Three (3) day suspension without pay Three (3) moving violation in the previous thirty-six (36) month period= Termination

All drivers are required to notify the transportation supervisor in writing of any and all moving violations within the ten (10) days of conviction. Failure to do so could result in termination. Rules of the Road All employees are expected to drive in a safe and professional manner at all times. Observe legally permitted speeds, and adjust speed accordingly for road

conditions, heavy traffic, and/or adverse weather. Obey all federal, state, and local traffic laws. Practice defensive driving at all times. Observe safe following distances. Take extra precaution and drive at posted speed limits through construction zones.

Lubrication, Maintenance, and Repair Records: The Transportation Supervisor shall be responsible for all maintenance and repair records for vehicles used for student transportation. The Head Mechanic supervises vehicle maintenance staff. He processes repair requests and assigns work to the mechanics and others as necessary. All maintenance and repair work shall be documented on any vehicle operated by Dodge City Public Schools. These records shall be maintained at the location; records will be documented.

Maintenance Activities Change engine oil, replace oil filter Lube chassis Lube U-Joints when needed Clean engine air filter and replace if needed Check all liquid levels Inspect tires for wear Rotate tires as needed

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Change tires when tread bar indicates or when tread is less than 2/32 inch in front; 4/32 inch in any of the rear tires, with approval from management Inspect cooling system and hoses Change engine coolant per manufactures recommendations Inspect steering linkage, suspension, brake pads/shoes/drums Adjust Brakes - qualified person Change oil in differentials as per manufactures recommendations Inspect exhaust system and heat shields Change transmission fluid and filter according to manufactures recommendations Change fuel filter per manufactures recommendations Check and repair lights and reflectors as needed Check battery - posts and cables - clean if corroded Windshields - Replace when crack impairs driver visibility, repair pits and chips Wiper Blades - replace annually or more often when needed

Daily Inspection Drivers of school vehicles must inspect the vehicles before and after use to make sure it is in safe operating condition and all equipment is in place and in working order. Inspections shall be documented and will include checking the following:

Under the Hood: Engine oil Coolant level Hoses & leaks Power steering & transmission fluids Windshield & washer fluid level 40 Belts for tightness & excessive wear Cracked/worn electrical wiring Brake Fluid Inside Safety Check: Horn Fuses Mirrors Brakes Seat frames and cushions Emergency exits and buzzers Fans - defroster & heater Lights - interior & dash Gauges - fuel, oil, volt, water temperature, warning & speedometer Windshield washer & wipers Safety equipment - first aid kit Fire extinguisher & reflectors Radio check & bus cleanliness

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Walk Around Check: Fluid leaks, mirrors Exhaust system, tires and wheels Emergency exits & buzzers Marker and clearance lights, headlights Battery compartment Fuel cap, stop arm, alternating flashers, turn signals, and emergency flashers Windshield & windows

Training Training will be completed for all new employees of Dodge City Public School’s Transportation Department prior to performing work for the school district. Transportation Department employees are required to attend at least 10 safety meetings per year for all school transportation employees. All regular school bus drivers, substitute drivers, and activity bus drivers are to attend, as well as drivers of passenger vehicles, if that is part of their primary job responsibilities.

Driver Training Requirements Every school bus driver or person driving a school motor vehicle for student transportation, except employees of the school who drive school motor vehicles to provide student activity transportation in conjunction with their other supervisory duties shall comply with the following requirements:

School bus drivers shall undergo a minimum of 12 hours training in a school bus. An approved First Aid and CPR course (certification shall be kept current). A vehicle accident prevention course (Defensive Driving) and re-certification every three years.

Failure to comply with this policy will result in disciplinary action up to suspension

and/or termination.


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Dodge City Public Schools School Department: Analysis Completed By: Reviewed By: Transportation Diana Loera Transportation Supervisor

Date: April 18, 2013 July 1, 2014 Date:

Job Hazard Analysis: School Bus Driver Required and/or Recommended Personal Protective Equipment (PPE): Workers should wear proper footwear during winter weather conditions. Seat belts must be worn. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Road Conditions, Other Drivers Other Drivers, Weather Drivers should evaluate road conditions and traffic. Defensive Driving techniques should

always be followed. All employees shall use the seatbelt when driving any school vehicle or other equipment that has seat belts installed.

Physical Assault Unruly Students, intruder Follow School’s Conduct Policy

Slips and Falls Icy conditions Avoid hazardous walkways, wear proper winter footwear.

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Job Hazard Analysis: Operation of a Pressure Washer

Required and/or Recommended Personal Protective Equipment (PPE):

Protective Eyewear, Protective Gloves, Long Pants





Pin hole in the high pressure water hose Laceration or injection of chemical Inspect the pressurized water hose before use.

Directing the pressurized water hose at self or Laceration or injection of chemical Employees will be trained prior to using the other worker equipment.


Goggles


Possible explosion from flammable gas. Battery acid Make sure battery is venting properly and that the charging area is well ventilated. Make sure the eye wash station available and in

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working condition.


Working under vehicles or equipment Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses, jack stands


Injury to eyes Falling debris Wear protective eyewear.

Falling equipment Failure to use jack stands properly. Jack stands or other form of backup protection shall be used in case of jack failure. Brakes shall be set or other means utilized to prevent movement of the vehicle. The truck service pit should always be used a safe alternative to working underneath vehicles if possible.

Job Hazard Analysis: Handling Solvent Required and/or Recommended Personal Protective Equipment (PPE):

Safety glasses and nitrile gloves


Exposure to the hazardous chemical Dermal, Ocular It is important to know that solvent is a combustible liquid and all flammables and

ignition sources should be kept far away.

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Safety Glasses, gloves as needed


Burns Hot Fluids Under Pressure Never open engine compartment with engine running. Always perform cold checks or let the engine cool completely before checking any fluids.



Inhalation issues Hazardous Fumes Work in a well-ventilated area. Entanglements Moving machinery Never open engine compartment with engine

running.

Cuts and Scrapes Sharp metal edges. Wear sturdy shoes, gloves and clothing which protect arms and legs.

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Bodily injury Muscle Strain Always check the weight of an object prior to lifting it. If it seems heavy get help from another person, use a fork lift or a crane.

Stretch and plan the path of travel before the lift.



Engineering, PPE


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Job Hazard Analysis: Working at heights over 4 ft. from the walking surface. Required and/or Recommended Personal Protective Equipment (PPE):

Protective railing or approved tie-off methods. Hard hats for employees working below who are exposed to falling debris/tools.


Falling Same as stated. When working at heights over 4 ft. from the walking surface, protective railing and/or an approved tie-off method must be in place. Workers are encouraged to implement a scissor lift or other type of equipment to reach work at extreme heights.


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Job Hazard Analysis: Handling gasoline/diesel or other flammable

liquids Required and/or Recommended Personal Protective Equipment (PPE):



Explosion/Flammable Dermal, Ocular Never smoke around the fuel storage. Fuel should not be stored or used near any open flame (including pilot lights), spark producing equipment, or any other source of ignition. Proper ventilation should be in place when handling gasoline/diesel or any other flammable material. Gasoline and some of its components have also been suspected of causing cancer. If skin or clothing is exposed to gasoline, wash thoroughly with warm soapy water.

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Tire Changing and Repair Required and/or Recommended Personal Protective Equipment (PPE):

Safety Glasses


Bodily Injury Trajectory of the tire and it’s components in Workers should be properly trained prior to the event of an explosion. tire changing and repair.

Employees should always use a restraining device when inflating or deflating tires for added protection.

Muscle Strain Always check the weight of an object prior to lifting it. If it seems heavy get help from

another person. Stretch and plan the path of travel before the lift.

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Job Hazard Analysis: Operation of an Acetylene Torch


Eye Protection, hand protection


Burn Open flame, molten metal, splashing metal Eye protection shall be worn at all times. The shade of the lens shall be #3-#8 depending on the work being done. In operations where the torch produces a visible yellow light it is desirable to use a lens that absorbs the yellow or sodium line in the visible light. Heat resistant gloves shall be worn. Other protective clothing shall be worn according to the needs of the job (ex: long sleeves). Never wear polyester clothing when welding. The artificial fibers can melt to the skin. Keep a fire extinguisher on hand at all times Never allow anyone to watch you work with a torch unless they are using proper eye protective equipment.

Inhalation Fumes Ventilation shall be used when there is not suitable natural ventilation.

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Job Hazard Analysis: Arc or Wire Welding


Eye protection, shade #10-#14 depending on the job. Welding gloves shall be worn. Proper clothing shall be worn according to the needs of the specific job.


Bodily or eye injury Heat, molten metal, sparks. Never wear polyester clothing when welding. The artificial fibers can melt to the skin. Do not work on a wet floor or in a damp area; remember you are welding with electric current. Never allow anyone to watch you weld without proper PPE

Inhalation Fumes Always maintain proper ventilation.

Electrical Shock Same Always make sure metal is properly grounded.

Fire Materials that burn Employees shall maintain good housekeeping

and remove all flammable materials in the

immediate workspace.

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portable grinders. Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses or face shield, long-sleeved shirt, and leather gloves.


Laceration or amputation. Unguarded equipment Always make sure all guards are in place before using the grinder. A portable grinder should have a guard above the stone to direct sparks and fragments.

A bench or stationary grinder shall have a tool rest not more than 1/8th inch from the stone as well as a tongue guard to prevent material from coming around the stone and striking the operator.

Untrained employees will undergo a short

review of how to operate the equipment prior to

working with it.

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Battery Charging Required and/or Recommended Personal Protective Equipment (PPE):

Goggles



Job Hazard Analysis: Window replacement and Light bulb changing

Required and/or Recommended Personal Protective Equipment (PPE): None. Safety glasses and leather or cut resistant gloves are recommended and will be provided for your use.


Possible eye injury. Glass chips, sharp edges. Safety glasses are recommended because of

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flying glass chips. Gloves are recommended

due to sharp edges which pose a cut hazard.

97

270270

USD 443 DISTRICT SAFETY PROGRAM Employee Acknowledgement - District Safety Manual

FOOD SERVICE









__________ __________ Kitchen Safety Policy


__________ __________ M-113 Hand Safety

__________ __________ M-028 Slips, Trips, and Fall Prevention This is to acknowledge my responsibility to read and familiarize myself with the above listed policies and/or guidelines as they pertain to my job responsibilities.

I further understand that the guidelines/policies/training listed above may be amended, modified or discontinued at any time by the discretion of USD 443, without notice. __________________________________________________ Employee Signature Date

__________________________________________________


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Kitchen Safety Policy

General Statement

Dodge City Public Schools is committed to meeting their obligations toward providing a safe workplace

for the Kitchen Staff. The aim of this statement is to ensure that all reasonable practical steps are taken

to secure the safety & welfare of all employees using the kitchen. All Kitchen staff will be able to make

themselves fully aware of relevant safety issues, safe working practices, food safety, HACCP procedures,

cleaning schedules, risk assessments and fire safety. A suitable management structure is in place to

make sure arrangements are monitored so that an effective response can be made to any issues or

incidents. Training needs will be identified and appropriate training will be given to all affected staff.

Organization and Responsibilities

The day to day responsibility for all school related safety issues rests with the Nutrition Manager who will

provide:

Positive leadership and a focal point of reference for relevant matters Ensure an effective communication network

Help to develop procedures to monitor effectiveness of the management of Safety Manual

Policies. Review the Safety Manual and Job Safety Analysis as necessary for effectiveness. Provide appropriate emergency procedures training and first aid supplies.

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Kitchen Managers have the responsibility to enforce the Safety Manual procedures and safe work habits in

the Kitchen, in particular:

Establishing safe working practices.

Resolve problems related to workplace safety. Ensuring that the Job Hazard Analysis’ are carried out as required. Ensuring sufficient information, instruction and training is provided to enable staff to contribute

positively towards their own safety. All Dodge City Public Schools Kitchen Staff has responsibilities that apply in the Kitchen area which

include: Take reasonable care of their own safety Continuously cooperate with Dodge City Public Schools toward provided a safe working

environment/ Observe standards of good housekeeping and cleanliness. Dress consistently with Dodge City Public Schools Hygiene and Safety rules. Act in a manner that compliments safe working habits.

Know and follow all Dodge City Public Schools policies and procedures related to workplace

safety. Use appropriate protective clothing and guards.

Handling Chemicals and Cleaning Materials

The Hazardous Communication Policy developed by Dodge City Public Schools places a duty on the

Nutrition Department to assess risks and control hazards of chemical and cleaning materials.

Additionally, the Job Hazard Analysis is carried out for the chemical and cleaning materials used in the

workplace, and the measures to be taken to ensure no harm is done to employees, visitors, or students.

Employees, visitors and students are at liberty to ask for, and Dodge City Public Schools is responsible

for producing, Personal Protective Equipment for the handling of any chemical or cleaning material used

on school premises.

In dealing with any chemical or cleaning equipment, it is vital that Kitchen Staff, students and visitors

wear the appropriate Personal Protective Equipment (PPE). Facilities and kitchen staff are able to

provide gloves and specialized equipment for dealing with hazardous materials; but it is each person’s

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responsibility to ensure that the appropriate PPE is used for their own protection and the protection of

others.

Footwear Protection Program Dodge City Public Schools shall provide Kitchen Staff with footwear protection which is applicable to

their workplace hazards. Protective footwear is typically intended to provide protection for the toes and

soles of the feet, but Dodge City Public Schools Footwear Protection Program shall in addition, consider slip

resistance if identified through the Job Hazard Analysis by the Nutrition Manager.

All Kitchen Staff, who through the Job Hazard Analysis were eligible to get protective footwear, are

required to wear them when a potential hazard exists. Affected employees must wear protective

footwear when working in areas where there is a potential for foot injury such as falling or rolling

objects, or the potential for slip and fall accidents. Dodge City Public School Nutrition Staff will be required to wear an approved slip resistant and water resistant protective foot wear.

Provision and Use of Kitchen Equipment Anyone who uses kitchen work equipment must be trained on how to use that equipment safely

including the methods of use, the risks which may be entailed, and the precautions to be taken. Kitchen

Managers and their staff that may be using work equipment must also be informed in the safe use of the

equipment, risks which may be entailed and the precautions to be taken. The aim in training

employees is to enable them to make informed assessments about the limitations of the equipment and its

suitability for the proposed use. Operators are required to know:

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274274

What the machine’s main dangers are and how its safeguards work; How to start, operate and stop the machine safely;

What Personal Protective Equipment to wear and what not to wear. (e.g., loose clothing, unbound long hair, etc.);

How to load and unload the machine’s components; How to clean the machine and how to work safely with cleaning fluids; and Authorized personnel to use the machinery.

Potential injuries from operating kitchen equipment may include cuts and punctures from sharp blades on

equipment or sharp kitchen implements such as knives. Amputations and crushed hands or fingers may

even occur from moving machine parts. Shocks from electrical equipment and even the possibility of

electrocution and death have been known to exist in the kitchen workplace.

Machinery Guarding

To protect you from these machine hazards, many pieces of kitchen equipment are equipped with some

type of guarding to provide a barrier between you and the machine hazards.

When working with any kitchen machinery with hazardous moving parts, make sure equipment guards are in place and working properly.

Never remove or disable a machine guard. Report missing or inoperative guards, and don’t use the equipment until guards are replaced or repaired.

Know where both your hands are all the time you are working with kitchen equipment with hazardous moving part; that way, the hand you’re not using to work the equipment will not be

accidentally placed in danger.

When maintenance or repair work must be performed where mechanical hazards are present,

Lockout/Tagout procedures must be implemented.

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Sharp Kitchen Implements.

Knives and other sharp or pointed kitchen implements such as knives, industrial blenders, slicers etc. can

cause cuts and punctures, and must be handled with caution. Employees are directed to always use the right

knife or cutting tool for the job.

Keep knives and other bladed implements sharp.

Cutting boards, or other solid surface, should be used at all times. Knives and other sharp kitchen implements should remain visible while in use.

Store knives and sharp implements properly in racks with the blades covered. Proper wire mesh gloves should be used anytime that maintenance or cleaning of the slicers,

mixers, or dicing equipment. Electrical Safety in the Kitchen

Because kitchen appliances and other equipment are powered by electricity, there is a danger of

electrical shock and even electrocution. Employees should follow general electrical safety practices

which include:

Never touch anything electrical (equipment, outlets, plugs, or switches) with wet hands or while standing on a wet floor.

Regularly inspect electrical equipment, including cords and plugs, before use to make sure it’s all in good condition and safe to use.

Report any equipment that is damaged or not operating properly. Ensure that outlets or circuits are not overloaded potentially causing an electrical fire. Avoid operating kitchen equipment near sinks or water. Equipment that must be operated near water or in wet areas should be plugged into a ground fault circuit interrupter (GFCI) outlet to prevent shocks and electrocution.

Working Safely with Equipment That Gets Hot

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All Kitchen Staff that work around hot equipment are in danger of suffering severe burns. It is important

that Kitchen Managers and Staff understand the dangers and take steps towards minimizing burns in the

workplace.

Employees are directed to wear thermal mitts to prevent burns when using ovens and ranges or

any other times where there is an opportunity to rub against hot surfaces. Safe work habits and procedures should take place to avoid splashes of hot liquids. Kitchen Staff should avoid exposure to hot steam if possible.

Slips, Trips, and Falls The single most common cause of injuries at work is caused by a result of a slip or trip.

There is a lot each member of the Kitchen Staff can do to prevent themselves and others from slipping,

tripping, or falling. The following is a list of common slip and trip hazards, and suggested actions for helping

to avoid these risks:

Hazard Suggested Acton

Spillage of Wet or Dry Substances Clean up spills immediately. If liquid is greasy,

ensure a suitable, accurate, cleaning agent is used.

After cleaning, the floor may be wet for some

time. Use appropriate warning signs to tell people

the floor are is still wet and arrange alternative

bypass routes.

Trailing Cables Position equipment to avoid cables crossing

pedestrian routes. Use cable covers to securely fix to

surfaces, or otherwise restrict access to prevent

contact with the trip hazards. Miscellaneous Rubbish (e.g., plastic bags) Keep all areas clear; remove rubbish regularly so

as not to allow it to build up.

Rugs/Mats Ensure rugs/mats are securely fixed and do not

have curling edges.

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Slippery Surfaces Assess the cause of the slipperiness and treat it

accordingly. For example, the surface may need to be

treated chemically, or an appropriate cleaning

method utilized. Poor Lighting Improve the placement of occasional lighting

and/or maximize strength of overhead lights.

Change bulbs when necessary.

Slopes Improve lighting and visibility, provide handrails,

and use floor markings on and near all sloping

surfaces.

Smoke/Steam Eliminate or control this risk by improving

ventilation, or redirecting it away from risk areas.

Give warning whenever smoke or steam arises.

Unsuitable Footwear Ensure workers choose suitable footwear,

particularly footwear with the correct type of slip-

resistant sole, for carrying out their daily tasks. Lifting / Manual Handling

Any object or load to be lifted or moved must be inspected for sharp edges and wet patches. If the

object or load has sharp or splintered edges, gloves must be worn. The route over which the object or load

is to be lifted should be inspected to ensure it is free of obstructions.

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278278

For safe lifting and manual handling, employees should keep the following tips in mind: Check load characteristics - weight, size, position, destination. Be aware of personal limitations, and always ask for assistance when necessary. Take a secure grip of any object you intend to lift. Keep back straight and knees bent when lifting. Keep arms close to the body and chin tucked in when lifting or moving objects.

Be aware of your body weight and how to use it to advantage. Co-ordinate two or more persons handling an object if necessary.

The use of push carts should always be implemented by Kitchen Staff when available.

Staff should not attempt to obtain items from shelves which are beyond their reach. A ladder or

stepping stool should be used. Employees should not use chairs or any makeshift device for climbing and

should never climb up the shelves themselves.

FAILURE TO FOLLOW THE POLICIES LISTED ABOVE WILL RESULT IN DISCIPLINARY ACTION UP TO AND

INCLUDING TERMINATION OF EMPLOYMENT.

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I have read and to the best of my ability understand the information included in this Kitchen Safety Policy.

___________________________ _____________________

Employee Name Date

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Dodge City Schools School Department: Analysis Completed By: Reviewed By: Kitchen Kathy Konrade Nutrition Supervisor

Date: April 18, 2013 July 1, 2014 Date:

Job Hazard Analysis: Food Preparation and Serving Required and/or Recommended Personal Protective Equipment (PPE):

Latex or Nitrile gloves (food safety gloves), hair restraint, apron, slip resistant tread footwear, hot mitts (hot mitt sleeve), long length pants.


Burns Contact with hot surfaces and materials. Always use hot pads or hot mitts. Do not touch hot surfaces Assume all pots, pans and their handles are hot. Keep pot handles away from burners. Do not leave metal spoons in hot pots or pans.

Burns and scalds Splashes and spills. Wear approved footwear, long pants, and protective apron. Do not lean over boiling pots or reach over a hot stove. Open lids of hot pots away from you. Do not use a wet cloth to lift the lid off a hot pot. Use appropriate oven mitts when handling hot objects. Open hot faucets slowly to prevent splashing. Open steam doors away from face.

Slips and falls Slip hazard from spills and/or dropped items Clean up spills immediately. Move dropped

on the floor. items away from the walking and standing surface. Clean up spilled food, chopped items, immediately.

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281281

Cuts Use of knives Make sure knives and cutting devices are sharp. Use the right knife for the job. Use a proper cutting board. Cut away from your body. Carry a knife with point down. Carry only one knife at a time. Do not try to catch a falling knife. Do not carry a knife when carrying other objects. When laying knife down, place them with the sharp edge directed away from you. Never put knives in sink.

General Slips, Trips and Falls Same Keep floors uncluttered, clean, dry, and non-

slippery. Immediately remove any

obstructions. Keep equipment and cabinet doors closed. Wear proper footwear.

Bodily Injury Muscle Strain Kitchen employees should stack food and supplies orderly and without chances for the products to fall on workers. Push carts should always be implemented.

Non-neutral postures Standing for long periods of time. Employees are encouraged to use anti-fatigue safety mats to relieve bodily stress on

employees.

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282282


Lifting

Required and/or Recommended Personal Protective Equipment (PPE): Slip resistant tread footwear.


Bodily injury Muscle Strain Always check the weight of an object prior to lifting it. If it seems heavy get help from another person, use the push carts at all times. Stretch and plan the path of travel before the lift.


Operation, maintenance, repairs of slicers, mixers, and dicing equipment. Required and/or Recommended Personal Protective Equipment (PPE):

Wire mesh gloves when cleaning or performing maintenance


Laceration or amputation Cuts from the equipment. Employees should complete training prior to operating the equipment. Unplug the power source before cleaning equipment. Make sure all guards and safety devices are in place before operation. Wear wire mesh protective gloves when cleaning the equipment or performing maintenance.

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Job Hazard Analysis: Clean-up of student trays or other partially

consumed food. Required and/or Recommended Personal Protective Equipment (PPE):

Latex or nitrile gloves (food service gloves)


Exposure to bloodborne diseases Partially consumed food. Always wear food service gloves when handling student trays after use. Wash hands thoroughly after handling trays, garbage bags, and returned food on trays.


Due to the wide variety of chemicals each school faculty may carry, it is impractical to list individual chemicals. Read the MSDS and the label. Always use the PPE recommended by the manufacturer. Common requirements may be goggles, gloves (appropriate for the chemical) and other protective clothing.



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284284


Mopping Required and/or Recommended Personal Protective Equipment (PPE):

Slip Resistant Footwear


Slips and Falls Wet floors Warning signs of wet floors will be placed at entrances to wet areas to warn employees, students, and visitors of the harmful conditions.

Employees shall wear slip resistant footwear.

Job Hazard Analysis: Dishwashing

Required and/or Recommended Personal Protective Equipment (PPE): None


Burns Splashes from hot water. Always allow freshly washed dishes to cool down for a few moments to avoid burns.

Ensure that splashguards are in place where applicable.

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285285

Job Hazard Analysis: Oven Cleaning

Required and/or Recommended Personal Protective Equipment (PPE): Oven Mitts, long rubber gloves for cleaning, eye protection.


Burns Hot surfaces Wear oven mitts if necessary. Allow oven to cool down completely.

Dermal, injuries to eyes Exposure to oven cleaning chemicals. Only use oven cleaner in well ventilated areas.

Avoid spraying oven cleaner directly on pilot oven if gas oven.

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Report Date 07/09/14 10:46 AM Dodge USD 443 Page NO 1

Bank Check No

00192179

00192180

00192181

00192182

00192183

00192184

00192185

00192186

00192187

00192188

00192189

00192190

00192191

00192192

00192193

00192194

00192195

00192196

00192197

00192198

00192199

00192200

00192201

00192202

00192203

00192204

00192206

00192207

00192208

00192209

00192210

00192211

00192212

00192213

00192214

00192215

00192216

00192217

00192218

00192219

00192220

00192221

00192222

00192223

00192224

00192225

00192226

00192227

00192228

00192229

00192230

00192231

00192232

00192233

00192234

A/ P Amount Date - - 42.08 06/04/14

86.60 06/04/14

55.50 06/04/14

96.64 06/04/14

1,074.00 06/04/14

45.00 06/04/14

606.00 06/04/14

59.37 06/04/14

1,702.00 06/04/14

102.00 06/04/14

576.26 06/04/14

625.00 06/04/14

678 .OO 06/04/14

196.00 06/04/14

14.41 06/04/14

98.75 06/04/14

97.00 06/04/14

6,436.61 06/04/14

24.19 06/04/14

877,034.00 06/04/14

783 .OO 06/04/14

1 , 3 3 7 2 06/04/14

206.69 06/04/14

393.13 06/04/14

310.00 06/04/14

9,819.18 06/06/14

1,080.00 06/13/14

6,486.00 06/13/14

360.00 06/13/14

5.88 06/13/14

241.70 06/13/14

420.00 06/13/14

127.17 06/13/14

53.97 06/13/14

2,331.15 06/13/14

91.35 06/13/14

9.00 06/13/14

632.05 06/13/14

304.60 06/13/14

470.93 06/13/14

1,000.00 06/13/14

194.31 06/13/14

448.32 06/13/14

9.00 06/13/14

172.48 06/13/14

276.78 06/13/14

90.95 06/13/14

12.37 06/13/14

83.95 06/13/14

1,080.00 06/13/14

377.92 06/13/14

675.00 06/13/14

100.00 06/13/14

885.00 06/13/14

411.00 06/13/14

Summary Check Register FPREGO~A Vendor Type

11592 AMERICAN IMPLEMENT INC C

27839 APRIL BAUGH C

5057 BOGNER, MICHELLE C

8 0 C h M SUPPLY INC C

20095 CHUCK HENRY SALES INC C

142 DODGE CITY CHAMBER OF COMMERCE C

148 DODGE CITY TRAVEL AGENCY C

35092 ELDA FLORES C

4852 ENVISION INDUSTRIES INC C

11207 GATEWAY WIRELESS SERVICE C

2966 GIFFORD, JAY C

42315 JOBS FOR AMERICA'S GRADUATES, INC C

522 K S H S A A C

1352 KAUFMAN, JAN C

533 KEY OFFICE C

265 KONDA GLASS INC C

5236 N A E Y C C

313 NORTHEND DISPOSAL SERVICES INC C

7688 RIDENOUR, CHRIS C

839 SOUTHWEST KANSAS AREA COOP 613 C

370 SPEARVILLE NEWS INC C

3759 THYSSENKRUPP ELEVATOR CORP C

15539 TODD DEWELL C

398 UNITED COMMUNICATIONS ASSN C

606 WATERS REALTY C

1701 VISA C

38199 AG SERVICES LLC C

3497 BRACK EXCAVATING C

14605 BRIAN WINTER C

42390 CALEB KEETEN C

38733 CHAD HUTCHISON C

7895 CHARLES REHMERT C

575 CHEMSEARCH C

38571 CLASSROOM FRIENDLY SUPPLIES C

38580 COOLSPEAK LLC C

6224 CULLIGAN OF DODGE CITY C

3409 CULVER, JANE C

900 DILLONS CUSTOMER CHARGES C

144 DODGE CITY DAILY GLOBE C

690 DODGE CITY SAND CO C

2160 ESSDACK/INT c 3879 FEIST, JACQUE C

216 GRAINGER INC C

7906 HEDGECOTH, ROGER C

6771 HINES, JULIE C

1399 HOBBY LOBBY C

3417 HOLIDAY INN EXPRESS SUITES C

5 8 5 3 HOWARTH , EDWARD C

3484 INTERSTATE BATTERY SYSTEM C

15628 ISCORP C

40045 JEFF HIERS C

476 K A S C D C

3850 K S P T A C

5303 W S A S ASSOCIATION OF SCHOOL BOARDS C

37273 KATHY GEMAEHLICH C

287287

Report Date 07/09/14 10:46 Dodge USD 4 4 3 Page No 2

Bank - 0 1

0 1

0 1

01

01

0 1

0 1

01

0 1

0 1

0 1

01

01

01

01

01

01

01

01

0 1

0 1

01

0 1

0 1

01

01

01

01

0 1

0 1

0 1

01

01

0 1

0 1

01

01

0 1

0 1

0 1

0 1

0 1

0 1

01

01

0 1

01

01

0 1

01

0 1

0 1

0 1

0 1

01

Check No

00192235

00192236

00192237

00192238

00192239

00192240

00192241

00192242

00192243

00192244

00192245

00192246

00192247

00192248

00192249

00192250

00192251

00192252

00192253

00192254

00192255

00192256

00192257

00192258

00192259

00192260

00192261

00192262

00192263

00192264

00192265

00192266

00192267

00192268

00192269

00192270

00192271

00192272

00192273

00192274

00192275

00192276

00192277

00192278

00192279

00192280

00192281

00192282

00192283

00192284

00192285

00192286

00192287

00192288

00192289

Amount

9.00

4,793.00

86.22

400.00

25.00

9,000.00

6.44

360.00

377.92

2,841.14

17.92

55.50

75.08

555.19

29.15

6,988.00

21.92

9.00

360.00

328.62

15.50

9.00

360.00

1,504.44

865.86

68.57

2,147.40

12,536.41

1,125.00

3,581.24

9.00

449.99

19.44

98.12

10,938.00

1,763.84

1.29

163.70

27.53

5,040.89

341.00

362.52

14,400.95

27,986.46

29,659.02

6,060.15

1,561.91

435.40

7,574.00

15,595.00

820.46

200.00

1,500.00

12,324.10

2,555.75

A/ P Date

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/13/14

06/16/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

Summary Check Reqister Vendor

7376 KATHY SCHULTZ

4004 KISNER ELECTRIC LLC

28789 KJ'S COUNTRY GIFTS

4471 KSDE

15288 KSDE/SAFE AND PREPARED SCHOOLS

31771 LANGUAGE AND LITERACY CONSULTING, INC.

37230 LENIA COPELAND

27383 LISA KILLION

5254 LUNDIN, BARBARA

5738 MEAD BUILDING CENTER

37664 MISCHEL MILLER

4300 MYRNA BRENSING

12688 NANCY MOCK

9717 NCS PEARSON INC

313 NORTHEND DISPOSAL SERVICES INC

4997 PAPER 101

4751 PRESTON, TAMIE D.

23701 RACHEL SMITH

1095 RANKIN, TRACI

9504 RAY WIPF

41130 ROSA GARCIA

4362 RUMBAUGH, LISA

35483 RYAN AUSMUS

5036 SCHENDEL PEST SERVICES

3652 SCHOOL SERVICES OF KANSAS INC

7636 SHELL

7450 SHIRLEY R.VORAN

839 SOUTHWEST KANSAS AREA COOP 613

1348 SOUTHWEST PLAINS REGIONAL SERVICE CENTER

374 STEWART PLUMBING & HEATING INC

24236 TINOCO, SADIE

36315 TRACTOR SUPPLY CO

481 VICTORY ELECTRIC CO

606 WATERS TRUE VALUE HARDWARE

6105 WEBER REFRIGERATION & HEATING

6384 WICHITA INN WEST LLC

42404 YVONNE RAMIREZ

1701 VISA

481 VICTORY ELECTRIC COOPERATIVE

7697 AMERICAN FIDELITY










1022 BELL-GOVERNMENT CREDIT UNION

15342 Carver, Blanton & Brehm

23108 Central File Maintenance

26514 Chapter 13 Trustee

1016 DODGE CITY EDUCATORS

38652 DODGE CITY FAMILY YMCA

FPREGOlA

Type

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

288288


Check No

00192290

00192291

00192292

00192293

00192294

00192295

00192296

00192297

00192298

00192299

00192300

00192301

00192302

00192303

00192304

00192305

00192306

00192307

00192308

00192309

00192310

00192311

00192312

00192313

00192314

00192315

00192316

00192317

00192318

00192319

00192320

00192321

00192322

00192323

00192324

00192325

00192326

00192327

00192328

00192329

00192330

00192331

00192332

00192333

00192334

00192335

00192336

00192337

00192338

00192339

00192340

00192341

00192342

00192343

00192344

Amount

542.06

434,823.00

170.55

1,332.29

2,040.00

58.34

2,960.00

4,227.32

200.25

870.00

1,072.75

1,578.64

628.85

100.00

17.41

18.50

167.95

9.00

129.00

384.48

300.00

175.00

1,200.00

300.00

100.00

2,000.00

4,990.00

300.00

26.33

6,000.00

129.00

3,000.00

300.00

100.00

129.00

1,632.00

300.00

100.00

100.00

100.00

95.40

1,063.75

100.00

200.00

100.00

8.76

27.00

13,628.97

300.00

208,437.50

9.00

40.55

165.84

320.15

100.00

A / P Date

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/25/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

Summary Check Register Vendor

33553 Educational Credit Management Corp

989 HEALTH CARE SERVICES RESERVE C/O USD443

5262 KAHRS LAW OFFICES, P A

21792 KANSAS DEPARTMENT OF REVENUE

2320 KANSAS PAYMENT CENTER

5289 KRAMER h FRANK

21822 Laurie B Williams Trustee

2076 SPECIAL ACCOUNT 443 CL HEALTH/DENTAL/VIS

5851 Special Met Life 443

37680 TX Child Support SDU

1017 UNITED WAY OF DODGE CITY

30856 Vision Care Direct

1200 A S C D

42528 ALEX HERNANDEZ

29211 ALYSSA ONTIBEROS

468 B h D LOCK h KEY

5662 B h H PHOTO-VIDEO

6485 BERNADINE BLACKBURN

42439 BREANNA GONZALEZ

4786 BROWN'S SHOE FIT

37036 CALE JASON MORROW

39942 CALEB CROCKETT

7895 CHARLES REHMERT

42323 CHELSEA ADAMS

42609 CHRISTOPHER STOTLER

23078 COMMUNITY FOUNDATION OF SOUTHWEST KANSAS

6591 CONANT CONSTRUCTION LLC

33731 CORINA CASTRO

187 COX COMMUNICATIONS

17884 CREATIVE MATHEMATICS

42420 CRISTIAN CASTANEDA

7785 CROCKETT, DONNA

20141 CRYSTAL BAKKE

42544 DAMIAN LOYA

42447 DAMIEN NGWEN

42293 DODGE CITY LAW

7766 DOUSSA, KATHY

42560 EDGAR MARQUEZ

42501 EDWARD CATILLO

42617 EMANUEL MARQUEZ

32247 ENGINEERING UNLIMITED, INC.

4852 ENVISION

42498 ERIK CABRERA

2160 ESSDACK/INT

42633 FRANK ALCALA-RODARTE

6254 GARCIA, MARIA

6546 GLENDA ARELLANO

487 GLMV ARCHITECTURE

2379 HALLING, SANDRA K.

989 HEALTH CARE SERVICES RESERVE C/O USD443

7754 HERRERA, ANGELICA

6771 HINES, JULIE

3417 HOLIDAY INN EXPRESS SUITES

26018 I'M SAFE

42579 IVAN OSORNIO UGARDE

FPREGO lA

Trpe

289289

Report Date 07/09/14 10:46 AM Dodge USD 443 Page No 4

Bank Check No Amount

0 1 00192345 752.00

0 1 00192346 12.27

0 1 00192347 129.00

01 00192348 488.70

0 1 00192349 100.00

0 1 00192350 25.15

01 00192351 27.00

01 00192352 210.00

01 00192353 160.00

0 1 00192354 44.02

0 1 00192355 3,894.22

0 1 00192356 74.13

0 1 00192357 15.89

01 00192358 250.00

01 00192359 411.11

01 00192360 129.00

01 00192361 129.00

01 00192362 9.00

0 1 00192363 300.00

0 1 00192364 9.00

01 00192365 129.00

0 1 00192366 9.00

01 00192367 371.35

0 1 00192368 14.70

0 1 00192369 18.00

0 1 00192370 563.67

0 1 00192371 40.00

0 1 00192372 84.00

0 1 00192373 100.00

0 1 00192374 499.00

0 1 00192375 19.00

0 1 00192376 300.00

01 00192377 100.00

0 1 00192378 300.00

01 00192379 793.23

01 00192380 2,178.01

01 00192381 3,595.66

0 1 00192382 282.79

0 1 00192383 100.00

01 00192384 300.00

0 1 00192385 33.13

01 00192386 8.76

0 1 00192387 67.42

0 1 00192388 100.00

01 00192389 43,899.49

0 1 00192390 412.50

0 1 00192391 550.00

0 1 00192392 9.00

0 1 00192393 450.00

01 00192394 128.92

01 00192395 9.62

0 1 00192396 18.00

01 00192397 228.75

01 00192398 20,571.60

01 00192399 300.00

A/ P Date

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

Summary Check Register FPREGO~A Vendor Type

13978 J & P ENTERPRISE C

31631 JENNIFER EGGERS C

424 12 JESUS BAUTISTA C

12106 JONATHAN HANSEN C

42625 JORGE CHACON C

32603 JOYCE VONGSAKDA C

35513 JUDIT MENDEZ C

522 K S H S A A C

5724 KASSP C

37273 KATHY GEMAEHLICH C

6440 KENT AUDIO VISUAL C

533 KEY OFFICE C

33588 KIMBERLY GARCIA C

40320 KINSEY AUTOMOTIVE, INC. C

6391 KNEDLER, TAM1 C

42471 LESLY SOT0 C

42463 LISA SAUCED0 C

38334 MACARENA PENA C

39934 MACY MOCK C

42650 MARIA VAZQUEZ C

42455 MARIAH FOLEY C

39500 MARISELA GURUBEL C

5738 MEAD BUILDING CENTER C

40428 METROCOURIER, INC C

15 MICHAEL, SHIRLEY C

3568 MORIN, BETSY C

1109 MPMA C

300 N A E I R C

42595 NICHOLAS REARDON C

42684 NSSI C

38776 OASIS CARWASH C

8010 ORTIZ-SMITH, MARIA C

42587 OSCAR RAMOS C

19631 PATRICIA ADAMS C

84 1 PERMA BOUND C

16357 PROFESSIONAL CLEANING SYSTEMS, INC C

1489 PUR-0-ZONE CLEANING CHEMICAL C

338 QUILL CORPORATION C

42552 RAUL MAGANA C

7626 REGINA RODRIQUEZ C

12327 ROBERTSON, JANELL C

7365 RODRIQUEZ, MARTHA C

4362 RUMBAUGH, LISA C

42510 SAUL DELREAL C

4652 SCHOLASTIC C

8974 SCHWAB-EATON P.A. C

37052 SHEILA M DEMORET C

23698 SONIA GOMEZ C

1348 SOUTHWEST PLAINS REGIONAL SERVICE CENTER C

7960 TERAN, ERICA C

37966 THOMAS MANN C

24236 TINOCO, SADIE C

6198 TMHC SERVICES, INC. C

2633 UNISOURCE WORLDWIDE INC C

2 1644 VERONICA BLANCO C

290290


Bank Check No

00192400

00192401

00192402

00192403

00192404

00192405

00192406

00192407

00192408

00192409

00192410

00192411

00192412

00192413

00192414

00192415

00192416

00192417

00192418

00192419

00192420

00192421

00192422

00192423

00192424

00192425

00192426

00192427

00192428

00192429

00192430

00192431

00192432

00192433

00192434

00192435

00192436

00192437

00192438

00192439

00192440

00192441

00192442

00192443

00192444

00192445

00192446

00192447

00192448

00192449

00192450

00192451

00192452

00192453

00192454

Amount

9.00

198.00

135.48

174.88

100.00

100.00

80.97

2,034.00

2,404.00

2,080.21

120,953.17

357.05

143.35

25,470.00

345.00

300.00

7,675.48

1,050.00

404.64

2,766.00

191.34

500.00

207.50

1,432.39

15.00

959.49

275.00

892.89

3,687.95

55.35

584.38

210.00

103.95

436.20

278.60

212.35

1,958.63

191.94

4,485.31

2,525.82

47.00

58,607 .OO

341.20

3,000.00

555.00

8,897.77

40.62

293.35

53.60

1,267.00

356.37

24.00

400.50

1,115.04

2,684.10

A/ P Date

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/20/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/26/14

06/26/14


39101 VIRIGINIA ESTRADA

27189 WEIDENHAMMER SYSTEMS CORPORATION

24023 YP

36579 YVONDA ACKER

42480 ZABHARY DONLEY

42536 ZACHARY WOEBER

777 AT&T

6954 APPLE STORE

38652 DODGE CITY FAMILY YMCA

3 64 0 GECRB/AMAZON

481 VICTORY ELECTRIC COOPERATIVE

1200 A S C D

248 AIRGAS USA LLC

40908 BENCHMARK INC

6185 BESTWATER OF S W K

187 COX MEDIA LLC KANSAS

2507 DELL MARKETING L.P.

645 DODGE CITY HIGH SCHOOL

978 DODGE CITY TIRE CENTER INC

42200 ENCORE REPAIR SERVICES

5743 FOLEY TRACTOR & EQUIPMENT

42137 GEOMETRYCOMMONCORE.COM

231 HAWLEYWOOD RV RANCH

472 JOHNSTONE SUPPLY

3080 K C C T 0

533 KEY OFFICE

33774 KSAA

1649 LEARNING ZONE EXPRESS

1838 M.R. NYREN COMPANY

41980 MASTER GRINDING & SECURITY LLC

2846 NASCO

6671 OFFICE OF THE STATE FIRE MARSHAL

679 ORSCHELN

841 PERMA BOUND

1781 PHILLIPS 66 CO/GECRB

1299 POSITIVE PROMOTIONS

1489 PUR-0-ZONE CLEANING CHEMICAL

338 QUILL CORPORATION

358 SENSENEYMUSIC INC

692 SHERWIN-WILLIAMS

41700 SKILLS USA DCHS

12947 SKYWARD, INC.

3298 SNAP-ON TOOLS

839 SOUTHWEST KANSAS AREA COOP 613


7231 TEACHERS COLLEGE PRESS

7960 TERAN, ERICA

29092 THE RESTAURANT SOURCE

371 TIFCO INDUSTRIES

40487 UNITED CANVAS AND SLING

2745 UNITED RENTALS (NORTH AMERICA) INC

698 WARDROBE SANITONE DRY CLEANERS

6105 WEBER REFRIGERATION & HEATING

6432 UNITED WIRELESS

34223 VERIZON WIRELESS

FPREGOlA

291291


Bank - 01

01

01

0 1

0 1

0 1

0 1

01

0 1

0 1

0 1

01

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

01

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

01

0 1

0 1

0 1

01

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

01

0 1

0 1

Check No

00192455

00192456

00192457

00192458

00192459

00192460

00192461

00192462

00192463

00192465

00192466

00192467

00192468

00192469

00192470

00192471

00192472

00192473

00192474

00192475

00192476

00192477

00192478

00192479

00192480

00192481

00192482

00192483

00192484

00192485

00192486

00192487

00192488

00192489

00192490

00192491

00192492

00192493

00192494

00192495

00192496

00192497

00192498

00192499

00192500

00192501

00192502

00192503

00192504

00192505

00192506

00192507

00192508

00192509

00192510

Amount

2,252.12

29.45

27.10

16.95

75.70

23.15

13.25

22.95

154.70

20.08

38,278.36

52.50

2,000.00

1,663.20

23,660.23

1,635.00

5,013.78

7,006.65

26,829.43

729.86

50.00

1,007.65

100.00

90.00

420.99

57.79

3,903.90

2,995.69

555.00

1,224.08

127.64

487.50

7,991.24

915.85

4,304.73

8.44

260.38

15.05

26.65

330.00

57.01

1,147.05

394.68

213.84

150.00

27.53

72.98

600.00

1,278.18

417.30

37.50

34.16

66.58

250.00

3,192.69

A/ P Date

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14


1701 VISA

23132 DEBORAH FULTON

42757 FREDERICK WINES

42714 JEFFREY KEETEN

42706 SHERYL NAU

42749 STECKLEIN, STEVE

42692 TAMARA SANDS

42722 TIM BROCK

42730 VANESSA GEPNER

1200 A S C D

5129 AMERICAN LEGACY PUBLISHING, INC.

6221 BACKGROUNDCHECKS.COM

42285 CYNTHIA LEE

15407 DEVELOPMENTAL STUDIES CENTER

98 DODGE CITY UTILITIES

4515 EMC INSURANCE COMPANIES

3640 GECRB/AMAZON


28452 HUTTON CONSTRUCTION CORPORATION

5093 KANSASGOLFANDTURF, INC

5273 MANAGEMENT INFORMATION TECHNOLOGY USA IN

29548 MARZANO RESEARCH LABORATORY LLC

5631 NATIONAL HEAD START ASSOC

6671 OFFICE OF THE STATE FIRE MARSHAL

12017 W I O ENGINEERING INDUSTRIES INC

12327 ROBERTSON, JANELL

4652 SCHOLASTIC



38806 TREND FOR KIDS

481 VICTORY ELECTRIC CO

27189 WEIDENHAMMER SYSTEMS CORPORATION

777 AT&T

484 AT&T LONG DISTANCE

1701 VISA

42811 ALLISON TUXHORN

11673 BARBARA WILLIAMS

1618 BEEDLES-MILLER, JUDY

42072 BRIAN DOUSSA

556 CITY OF DODGE CITY

3 922 Eduardo Escobedo

6 192 GOVCONNECTION INC

961 HAMMOND, WILLIAM R .

38270 HAMPTON INN & SUITES DODGE CITY

5303 KANSAS ASSOCIATION OF SCHOOL BOARDS

42773 MARIA DEL REAL

40096 NOE GONZALEZ

3996 PITSCO INC


39888 RAMADA INN HOTEL

5986 RAMIREZ, MARIA R.

34177 REGINA LEFORT



700 WALMART COMMUNITY BRC

FPREGOlA

Trpe

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

292292


Check No

00192511

00192512

00192513

00192514

00192515

00192516

00192517

00192518

00192519

00192520

00192521

00192522

00192523

00192524

00192525

00192526

00192527

00192528

00192529

00192530

00192541

00192542

00192543

00192544

00192545

00192546

00192547

00192548

00192549

00192550

00192551

00192552

00192553

00192554

00192555

00192556

00192557

00192558

00192559

00192560

00192561

00192562

00192563

00192564

00192565

00192566

00192567

00192568

00192569

00192570

00192571

00192572

00192573

00192574

00192575

Amount

1,240.84

375.15

336.00

90.40

280,OO

46.30

12,387.18

13,103.06

1,792.50

180.00

5.10

79.81

170.24

140.00

272.99

241.92

177.50

605.00

6.99

480.00

8,216.00

4,572.37

219.00

47.97

43,330.00

89.55

641.99

81.00

730.45

764.87

1,618.00

27.50

2,642.10

147.25

66.40

300 .OO

649.06

80.27

120.00

3,089.77

97.83

367.66

220.00

25,996.17

2,202.43

65.00

2,100.00

117.84

160.00

298.88

17,725.89

345.99

5.03

8,251.07

877.20

A/ P Date

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14


1200 A S C D

4554 ALL ABOUT BOOKS

1618 BEEDLES-MILLER, JUDY

3102 BROOKES PUBLISHING COMPANY

4086 COUNCIL FOR PROFESSIONAL

6224 CULLIGAN OF DODGE CITY

978 DODGE CITY TIRE CENTER INC

7049 EDUCATIONAL PRODUCTS INC

4955 EMBROIDME

5709 FAWCETT, ARONDA

536 FORD COUNTY LANDFILL

5093 KANSAS GOLF AND TURF, INC

37273 KATHY GEMAEHLICH

5545 NIETLING, NANCY

679 ORSCHELN

7688 RIDENOUR, CHRIS

7615 SCHMINKE, DIANE

4652 SCHOLASTIC

606 WATERS TRUE VALUE HARDWARE

415 WILROADS GARDENS IMPR DIST

3 0 SUNFLOWER RESTAURANT SUPPLY

551 A 1 GLASS COMPANY

1200 A S C D

1200 A S C D

32298 ACM REMOVAL, LLC

248 AIRGAS USA LLC

11592 AMERICAN IMPLEMENT INC

856 AMERICAN RED CROSS-HEALTH & SAFETY SERV

5423 AMERICAN SCHOOL COUNSELOR ASSN

7220 AMSTERDAM PRINTING & LITHO

6954 APPLE STORE

5763 B R C BEARING

4 4 4 2 BENTON, BEVERLY

6185 BESTWATER OF S W K

5307 BREDFELDT OIL INC

4786 BROWN'S SHOE FIT

199 CARQUEST AUTO PARTS

740 CHANNING L BETE CO INC

20095 CHUCK HENRY SALES INC

1551 CINTAS CORP

1697 CLARK, TERESA

36145 COFER SALES & GOLF CARTS LLC

17884 CREATIVE MATHEMATICS

2507 DELL MARKETING L.P.

509 DEMCO, INC.

136 DIAMONDROOFINGCOMPANY

18872 DOCUFORCE INC

1079 DODGE CITY INTERNATIONAL

30929 FAMILY CARE CLINIC OF WESTERN KANSAS, LL

6589 FASTENAL COMPANY

17957 FLG NETWORKING SERVICES

5743 FOLEY TRACTOR & EQUIPMENT

42870 FRANCISCO TAPIA


4000 GORDON N STOWE & ASSOCIATES

FPREGOlA

293293

Report Date 07/09/14 10:46 AM Dodge VSD 4 4 3 Page No 8

Bank Check No

00192576

00192577

00192578

00192579

00192580

00192581

00192582

00192583

00192584

00192585

00192586

00192587

00192588

00192589

00192590

00192591

00192592

00192593

00192594

00192595

00192596

00192597

00192598

00192599

00192600

00192601

00192602

00192603

00192604

00192605

00192606

00192607

00192608

00192609

00192610

00192611

00192612

00192613

00192614

00192615

00192616

00192617

00192618

00192619

00192620

00192621

00192622

00192623

00192624

00192625

00192626

00192627

00192628

00192629

00192630

Amount

695.00

1,427.80

17.50

2,294.50

38.62

68.75

674,415.88

379.64

353.60

259.32

2.053.16

117.66

1,371.70

92.74

37.02

1,428.86

446.85

1,121.25

21.79

995.00

894.40

1,786.78

25.98

389.40

222.64

1,259.99

1,301.66

19.95

42.00

432.40

521.00

4,902.28

32.34

2,240.00

5,474.96

371.07

631.91

751.97

140.00

8,280.00

38,651.50

11,177.38

603.36

1,579.35

38.02

2,970.00

106.50

215.46

2,646.09

47.99

27.85

360.00

285,264.00

304.05

31.30

A/ P Date

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

06/27/14

Summary Check Reqister Vendor

6192 GOVCONNECTION INC

216 GRAINGER INC

1330 GREAT WESTERN TIRE OF DODGE CITY INC

4602 GUILFORD PUBLICATIONS INC

13 99 HOBBY LOBBY

5507 HUCK, KARMA

28452 HUTTON CONSTRUCTION CORPORATION

1621 IBT, INC

1744 JOHNNY ON THE SPOT

472 JOHNSTONE SUPPLY

5543 KANEQUIP INC FORD COUNTY EQUIPMENT CO

6449 KANSAS TRANE SERVICE CO

4405 KANSAS TRUCK EQUIP CO INC

25615 KAREN BLANKMAN

34363 KATIE SCHMIDT

533 KEY OFFICE

265 KONDA GLASS INC

3370 LAKESHORE LIFESKILLS MATERIALS

40410 LEANDRA MARTIN

42668 LEIGHTRONIX SERVICES

3566 LEWIS CHEVROLET OF DODGE CITY

587 MAUPIN'S TRUCK PARTS INC

5677 MCDONALD, MARCUS

38849 MCI SERVICE PARTS INC

635 MCMASTER-CARR SUPPLY CO

5738 MEAD BUILDING CENTER

473 MID-AMERICA SPORTS ADVANTAGE

1407 MUSIC IN MOTION

300 N A E I R

141 NAPA OF DODGE CITY

36951 NILL BROS SPORTING GOODS INC

41750 NPC-NATIONAL PLAYGROUND CONSTRUCTION

2155 O'REILLY'S AUTO PARTS

39640 PARADIGM GROUP, LLC

4597 PCM-G

143 PRIDE AG RESOURCES


338 QUILL CORPORATION

3301 RADIO SHACK

318 RAYOMOINC

4652 SCHOLASTIC

3521 SCHOOL DUDE

3652 SCHOOL SERVICES OF KANSAS INC


2970 SNYDER, NANCY

42021 SPEC SEATS

4045 SPECIAL TEE GRAPHICS

2914 STANDARD STATIONERY SUPPLY CO

372 STANION WHOLESALE ELECTRIC

356 STEVE WELLS

42129 SYLVIA SHEARER

3303 TAMMIE WEST

4684 TATRO PLUMBING COMPANY INC

29092 THE RESTAURANT SOURCE

15539 TODD DEWELL

294294


A/P Summary Check Reqister FPREGO~A Bank Check No Amount Date Vendor Type

0 1 00192631 306.80 06/27/14 390 TROPHY SHOP C

0 1 00192632 113.79 06/27/14 386 TWEEDY, STEPHEN C

0 1 00192633 184.37 06/27/14 8761 U-LINE CORPORATION C

0 1 00192634 652.00 06/27/14 40487 UNITED CANVAS AND SLING C

0 1 00192635 573.99 06/27/14 398 UNITED COMMUNICATIONS ASSN C

0 1 00192636 14,724.73 06/27/14 4049 VERNIER SOFTWARE & TECHNOLOGY C

0 1 00192637 1,429.26 06/27/14 606 WATERS TRUE VALUE HARDWARE C

0 1 00192638 1,154.00 06/27/14 6105 WEBER REFRIGERATION & HEATING C

0 1 00192639 6,037.00 06/27/14 1159 WENGER CORPORATION C

0 1 00192640 300.00 06/27/14 5179 WESTERN KANSAS BROADCASTING CENTER C

01 00192641 751.30 06/27/14 1961 WESTERN SUPPLY CO INC C

0 1 00192642 1,014.80 06/27/14 33804 WICHITA BURNER C

0 1 00192643 25,688.08 06/27/14 416 WINANS OIL INC C

01 00192695 4,286.45 06/27/14 4652 SCHOLASTIC C

T o t a l Bank No 0 1 3 , 5 7 2 , 9 8 6 . 5 0

Total Hand Checks (Including Hand Voids)

Total Computer Checks (Including Computer Voids)

Total ACH Checks (Including Voids)

Total Computer Voids

Total Hand Voids

Total ACH Voids

Grand T o t a l : 3 , 5 7 2 , 9 8 6 . 5 0

B a t c h Yr B a t c h No Amount

2 , 3 5 2 . 0 5 8 9 0 , 1 2 3 . 9 0

9 , 8 1 9 . 1 8

7 4 , 4 7 1 . 5 1

5 , 7 9 1 . 5 7

1 6 3 . 7 0 5 , 0 1 3 . 7 8

1 1 8 , 2 2 4 . 9 1

2 7 . 5 3 5 , 1 4 2 . 4 8

5 7 6 , 2 9 2 . 8 1

1 3 6 , 8 8 2 . 9 2

1 3 1 , 5 9 9 . 0 2 2 0 8 , 4 3 7 . 5 0

8 0 . 9 7 5 , 3 8 7 . 3 3

1 2 7 , 4 7 1 . 3 8

3 , 7 9 9 . 1 4 2 , 2 5 2 . 1 2

1 1 2 , 8 9 5 . 5 5

8 3 , 1 0 3 . 5 2

3 6 3 . 2 5 2 1 , 8 8 9 . 6 7

3 , 1 9 2 . 6 9 8 , 9 0 7 . 0 9

4 , 3 0 4 . 7 3 3 1 , 2 6 2 . 8 2

7 4 8 . 1 6

8 , 2 1 6 . 0 0 9 9 0 , 4 8 2 . 7 7

4 , 2 8 6 . 4 5

295295


A/P Detail Check Register FPREGO2A

Total Claim By Fund

Check Key For The Month Of JUL Minimum Maximum Fund Description

0100192179 0100192643 06 GENERAL FUND

0100192182 0100192637 07 LOCAL OPTION BUDGET

0100192529 0100192622 0 8 COKE DoNATION/AGREEMENT

0100192339 0100192616 10 BILINGUAL

0100192337 0100192634 11 CAPITAL OUTLAY

0100192217 0100192541 14 SCHOOL NUTRITION SERVICES

0100192185 0100192594 15 INSERVICE

0100192389 0100192636 16 TEXTBOOK REPLACEMENT

0100192198 0100192472 17 MANDATED SPECIAL ED

0100192310 0100192565 2 0 MIGRANT FAMILY LITERACY 13-14

0100192339 0100192410 2 1 AT-RISK

0100192358 0100192565 2 5 BUILDING BLOCKS GRANT 2014

0100192207 0100192638 3 4 VOCATIONAL ED

0100192180 0100192629 4 0 GIFTS AND GRANTS

0100192339 0100192339 4 9 TITLE I CARRYOVER 13-14

0100192181 0100192544 50 TITLE I 13-14

0100192214 0100192616 5 1 MIGRANT 13 - 14

0100192445 0100192695 52 TITLE 111-A ENG LANG ACQ 13-14

0100192474 0100192582 53 EMERGENCY RESERVE

0100192195 0100192640 54 HEAD START 13-14

0100192234 0100192523 55 HEAD START T/TA 13-14

0100192312 0100192591 56 EARLY KS HEAD START 13-14

0100192325 0100192339 57 PARENTS AS TEACHERS 13-14

0100192195 0100192519 6 9 4 YEAR OLD AT-RISK

0100192195 0100192616 80 PRE-K 13-14

0100192628 0100192628 87 CONSTRUCTION/RENOVATIONS

0100192274 0100192301 99 PAYROLL CLEARING

Payment Amount

214,146.81

385,701.29

113.49

18,470.50

170,422.09

17,337.76

12,271.90

88,008.17

904,928.54

10,005.64

60,319.01

1,526.37

32,964.41

10,021.62

1,875.00

28,493 .OO

33,736.57

34,084.92

631,815.46

33,385.24

290.62

11,176.78

841.25

4,394.25

5,378.00

284,985.00

576,292.81

Total A l l Fund

I certify that there is sufficient money available within the combined funds for the purpose included on the attached check register for:

296296

Report Date 07/09/14 10:47 AM Dodge USD 4 4 3 Page No 1

Bank - 0 1

0 1

01

0 1

01

0 1

0 1

0 1

0 1

01

0 1

0 1

01

0 1

0 1

0 1

0 1

0 1

0 1

01

0 1

01

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

01

01

0 1

01

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

0 1

Check No

00192531

00192532

00192533

00192534

00192535

00192536

00192537

00192538

00192539

00192540

00192644

00192645

00192646

00192647

00192648

00192649

00192650

00192651

00192652

00192653

00192654

00192655

00192656

00192657

00192658

00192659

00192660

00192661

00192662

00192663

00192664

00192665

00192666

00192667

00192668

00192669

00192670

00192671

00192672

00192673

00192674

00192675

00192676

00192677

00192678

00192679

00192680

00192681

00192682

00192683

00192684

00192685

00192686

00192687

00192688

Amount --

450.00

1,500.00

102.00

25.00

1,800.00

268.00

84.09

310.00

5,062.50

275.00

7,178.94

577.00

117.00

1,554.66

8,880.18

7,720.64

1,050.44

210.00

2,034.28

98.30

233.80

664.20

1,568.62

1,080.00

126.50

295.41

45.00

593.23

130.00

794.22

1,737.89

2,743.00

1,702.00

37.70

1,864.85

136.64

316.69

82.50

14,485.00

71.12

60.00

74 .78

76.80

23.60

5,138.00

30.86

100.52

206.70

367.61

781.25

499.00

39,956.46

115.00

1,980.62

6.88

A/ P Date

07/03/14

07/03/14

07/03/14

07/03/14

07/03/14

07/03/14

07/03/14

07/03/14

07/03/14

07/03/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14

07/14/14


ALVAREZ, BIANCA

DODGE CITY/FORD COUNTY DEVELOPMENT CORPO

GATEWAY WIRELESS SERVICE

KANSAS SECRETARY OF STATE

KSDE

LUMINOUS NEON

WALMART COMMUNITY BRC

WATERS REALTY

WATERS REALTY INC

WICHITA STATE UNIVERSITY

BEN E KEITH FOODS

BESTWATER OF S W K

CULLIGAN OF DODGE CITY

EARTHGRAINS BAKING COS., INC.

ECOLAB PEST ELIMINATION

HILAND/STEFFENS DAIRY COMPANY

KS DEPT OF HEALTH/ENVIRONMENT FOOD AND D

RAY OM0 INC

UNIFIRST CORPORATION

WAL-MART

WARDROBE SANITONE DRY CLEANERS

WILLES TORTILLERIA

A T S SPORTS

AG SERVICES LLC

AIRGAS USA LLC

AMERICAN IMPLEMENT INC

B R C BEARING

C & M SUPPLY INC

CHUCK HENRY SALES INC

CINTAS CORP

CITY OF DODGE CITY

DIAMOND ROOFING COMPANY

ENVISION

FERGERSON'S INC

HARCO ATHLETIC RECONDITIONING

IBT, INC

JOHNSTONE SUPPLY

K & M RENTAL INC

KANSAS ASSOCIATION OF SCHOOL BOARDS

KANSAS GOLF AND TURF, INC

KDHE

KEY OFFICE

KONDA GLASS INC

MCMASTER-CARR SUPPLY CO

MIDWEST MAILING

NEWARK ELEMENT 14

PRIDE AG RESOURCES

PUR-0-ZONE CLEANING CHEMICAL

ROBERTS HUTCH LINE INC

ROCHESTER 100 INC

RSCHOOLTODAY/DISTRIBUTED WEBSITE CORP

SCHOOLS FOR FAIR FUNDING

SCOTT KROMINGA

SHERWIN-WILLIAMS

SPECIAL ACCOUNT USD 443

FPREGOlA

Type

297297


A/P Summary Check Reqister FPREGOlA Bank Check No Amount Date Vendor Type

453.30 07/14/14 372 STANION WHOLESALE ELECTRIC

160.00 07/14/14 398 UNITED COMMUNICATIONS ASSN

36,000.00 07/14/14 1335 UNITED TELEPHONE ASSOCIATION

275.25 07/14/14 606 WATERS TRUE VALUE HARDWARE

1,500.00 07/14/14 6105 WEBER REFRIGERATION & HEATING

193.15 07/14/14 1961 WESTERN SUPPLY CO INC

T o t a l B a n k No 0 1 1 5 6 , 0 0 6 . 1 8

Total Hand Checks (Including Hand Voids)

Total Computer Checks (Including Computer Voids)

Total ACH Checks (Including Voids)

Total Computer Voids

Total Hand Voids

Total ACH Voids

G r a n d T o t a l : 1 5 6 , 0 0 6 . 1 8

B a t c h Y r B a t c h N o

1 5 0 0 0 0 0 5

1 5 0 0 0 0 0 6

1 5 0 0 0 0 0 8 1 5 0 0 1 7 3 6

Amount

7 , 2 6 7 . 5 0

1 1 5 , 8 1 0 . 1 5

3 0 , 3 1 9 . 4 4 2 . 6 0 9 . 0 9

298298

Report Date 07/09/14 11:06 AM Dodge USD 4 4 3 Page No 8

A / P Detail Check Register FPREGOZA

Check Minimum

0100192532

0100192536

0100192644

0100192539

0100192537

0100192693

0100192539

0100192531

0100192540

0100192539

0100192686

Key Maximum Fund

06

07

14

2 1

2 9

3 4

4 1

44

67

7 5

83

Total Claim By Fund For The Month Of JUL

Description

GENERAL FUND

LOCAL OPTION BUDGET

SCHOOL NUTRITION SERVICES

AT-RISK

SUMMER SCHOOL

VOCATIONAL ED

MIGRANT 12-13

TITLE III/ENG LANG ACQTN 12-13

HEAD START 12-13

TITLE I 12-13

TITLE IIA/TEACH QUAL 12-13

Total All Fund

Pament Amount

I certify that there is sufficient money available within the combined funds for the purpose included on the attached check register for:

299299

KANSAS HERITAGE CENTER

Balance June 1, 2014

RECEIPTS

Sales 4,131.81 Service 74.75 Sales Tax 49.18 Research 15.00 Lending Fees 0.00 Shipping 266.25 Money Market Interest - May &June 0.81

DISBURSEMENTS

Wages Resale Supplies Supplies PostageIFreight Internetiweb Grant-Travel Subscription Books Credit Card Fee

Balance June 30, 2014

Checking Acct. $39,991.36 Money Market 48,694.58

$88,685.94

FLINDS, KANSAS STATE HISTORICAL SOCIETY

Balance June 1, 2014 Total Disbursements Balance June 30, 2014

300300

KANSAS OPEN MEETINGS LAW

(Sample Motions for Executive Session)

Madam President, I move that we go into executive session (fill in subject) in

order to (fill in justification), and that we return to open session in this room at (fill in

the time).

SUBJECT

To discuss personnel matters of non-elected personnel To discuss matters affecting a student(s) To discuss confidential financial data or trade secrets of a business For consultation with our attorney on a matter protected by the attorney-client privilege To discuss negotiations To have preliminary discussions about the acquisition of real property Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school

JUSTIFICATION

Protect the privacy interests of the individual(s) to be discussed Protect the privacy interests of the business to be discussed Protect the interests of the business to be discussed Protect the privilege and the board’s position in (litigation, potential litigation, administrative proceedings, etc.) Protect the public interest in negotiating a fair and equitable contract Protect the public interest in obtaining the property at a fair price To ensure the security of the school, its buildings, and/or its information system is not jeopardized

Our Mission…To prepare our students to be capable, contributing participants in a changing world.

ford county, kansas agenda - amazon s3 · 14-07-2014 · 2014-2015 school year. 36. substitute...

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