ford county, kansas agenda · 22/08/2016 · miller elementary 1100 avenue g 1. call to order 2....

USD 443 Board of Education Ford County, Kansas

AGENDAAGENDAAGENDA August 22, 2016

Dodge City Public Schools - Welcome Back

Dodge City Public Schools - Unified School District 443

• Increased Student Achievement

• Comprehensive Educational Program

• Supplemental Programs and Services ACADEMIC EXCELLENCE

• Safe and Orderly School Climate

• Alternative Education Programs & Services

• Facilities Planning and Development LEARNING ENVIRONMENT

• Staff Recruitment and Retention

• Professional Growth Opportunities

• Competitive Compensation and Benefits STAFF DEVELOPMENT

• Parent Involvement

• Effective Communication

• Business and Community Partnerships COMMUNITY INVOLVEMENT

• Fiscal Responsibility and Accountability

• Resource Allocation and Management

• Advocacy for Public Education ACCOUNTABILITY

AI - Action Item DI - Discussion Item IO - Information Only

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443 Ford County, Dodge City, Kansas

Board of Education Meeting Monday, August 22, 2016

12:00 Noon (Lunch will be available, beginning at 11:45 AM)

Miller Elementary 1100 Avenue G

1. Call to Order 2. Roll Call 3. Adoption of the Agenda (AI) 4. Welcome to Miller Elementary – Kim Reimer, Counselor (IO) 5. Consent Agenda (AI)

A. Approval of Personnel, including the Supplemental Personnel Report (pp. 1-3) B. Approval of Minutes for August 8, 2016 Board Meeting (pp. 4-9) C. Approval of Minutes for August 15, 2016 Board Meeting (p. 10) D. Approval of Minutes for August 17, 2016 Board Meeting (p. 11)

6. Approval of Bid for 450 Dell Computers for CMS, DCMS and DCHS Computer Labs - Ray Wipf (p. 12) (AI) 7. Approval of Health Benefit Plan and Premium for 2016-17 - Dr. Ramona Buckner (pp. 13-23) (AI) 8. Adjourn (AI)

Ms. Kim Reimer, Miller Elementary Counselor, will be available to provide a tour of Miller Elementary after the meeting.

A. Approval of Personnel Personnal Report 08-17-2016

SeparationsStatus Last Name First Name Location Title Assignment End Date

Classified Mitchell Kenneth Transportation Substitute Bus Paraprofessional 7/28/2016Classified Rocha Eliu Transportation Bus Driver 8/3/2016Classified Enriquez Alejandra Alternative Education Cook 5/27/2016Classified Espinoza Matthew Transportation Substitute Bus Driver 8/11/2016Classified Padilla Kaci Ross Elementary Paraprofessional 5/27/2016

Status Last Name First Name Location Title Assignment Start Date

Classified Carrillo Jocelyn Bright Beginnings At-Risk Paraprofessional 8/10/2016Classified Ceron Marlene Beeson Elementary Bilingual Paraprofessional 8/15/2016Classified Stewart Natalie Beeson Elementary At-Risk Paraprofessional 8/15/2016

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Classified Santisteven Erica Substitute Custodian Part Time Custodian Northwest Elementary 8/22/2016

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

Emergency Sub. Torres Marino Irwin Usd 443 Substitute Teacher 7/1/2016 6/30/2017

Extra DutyStatus Last Name First Name Location Assignment Start End

Classified Chamberlain Edward DCMS New Teacher Orientation Days 8/10/2016 11/30/2016Classified Bolmer James Dodge City High School DCHS Head Boys Cross Country Coach 8/15/2016 10/22/2016Classified Del Real Alondra Central Elementary Enrollment Helper 8/4/2016 8/4/2016Classified Creamer Jane Linn Elementary Morning/Lunch/Recess Duty 8/17/2016 5/24/2017Classified Huizar Juana Linn Elementary Morning/Lunch/Recess Duty 8/17/2016 05/24/52017Classified Quinonez Nohemi Linn Elementary Morning/Lunch/Recess Duty 8/17/2016 5/24/2017Classified Rodriguez Eva Linn Elementary Lunch/ Recess/ After School Duty 8/17/2016 5/24/2017Classified Austin Sarah Ross Elementary Jump Start Breakfast/Lunch Duty 7/25/2016 8/5/2016Classified Esquibel Michelle Miller Elementary Lunch Supervisor 8/17/2016 5/24/2017

Appointments

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Classified Valencia Teri Miller Elementary Recess and Lunch Duty 8/17/2016 5/24/2017Classified Ceron Marlene Beeson Elementary Extra Duty- Cafeteria 8/17/2016 5/24/2017Classified Ceron Dulce Miller Elementary Recess and Lunch Supervisor 8/17/2016 5/24/2017Classified Larobina Josephine Miller Elementary Recess and Lunch Supervisor 8/17/2016 5/24/2017Classified Rojas Stephanie Beeson Elementary Morning Cafeteria Duty 8/17/2016 5/24/2017Classified Stewart Natalie Beeson Elementary Recess Lunch Duty 8/17/2016 5/24/2017Classified Stewart Natalie Beeson Elementary Morning Supervision 8/17/2016 05/24/217Classified Schellhamer Cheyenne Dodge City High School DCHS Assistant Volleyball Coach 8/15/2016 10/22/2016Classified Camacho Mandy Dodge City High School DCHS Assistant Volleyball Coach 8/15/2016 10/22/2016Certified Engelcke Leona CMS New Teacher Orientation Days 8/10/2016 11/30/2016Classified Oldfather Kelli CMS New Teacher Orientation Days 8/10/2016 11/30/2016Classified Veeder Lori Ross Elementary Jump Start Teacher 7/22/2016 8/5/2016Certified Steib Brian DCMS Mentor to Ed Chamberlain 8/10/2016 5/24/2017Certified Moore Kris Dodge City High School Mentor to Adam McElwain 8/10/2016 5/24/2017Certified Lopp Jauna CMS Mentor to Lynn Nolte 8/10/2016 5/24/2017Certified Lauders McKenzie Dodge City High School Mentor to Garret Nekuda 8/10/2016 5/24/2017Certified Heeke Justin Dodge City High School DCHS Assistant Volleyball Coach 8/15/2016 10/22/2016Certified Clark Tyson Dodge City High School DCHS Assistant Girls Golf Coach 8/15/2016 10/10/2016Certified Yoder Daniel Dodge City High School DCHS Asst Boys Cross Country Coach 8/15/2016 10/22/2016Certified Wright Grace CMS Mentor to Leona Engelcke 8/10/2016 5/24/2017Certified Hopper Denise Dodge City High School Mentor to Emily Dierkesen 8/10/2016 5/24/2017Certified Studt Blake DCMS Mentor to Hannah Dierksen 8/10/2016 5/24/2017Certified Lovitt Teresa DCMS Mentor to Lucas Dutton 8/10/2016 5/24/2017Certified Schaffer Erin DCMS Mentor to Jade Elliot 1/1/2017 5/24/2017Certified Hollingsworth Marian Wilroads Gardens Extra Duty Lunch 8/17/2016 5/24/2017Certified Crockett Donna Soule Elementary Jump Start Teacher 8/5/2016 8/5/2016Certified Bouchard John Comanche Middle School After School Crosswalk Duty 8/17/2016 5/24/2017Certified Miles Tim Comanche Middle School After School Crosswalk Duty 8/24/2016 5/24/2017Certified Alfrey John Comanche Middle School After School Crosswalk Duty 8/24/2016 5/24/2017Certified Foster Dave Dodge City High School DCHS Head Football Coach 8/15/2016 10/28/2016Certified Hamilton Benjamin Dodge City High School DCHS Assistant Head Football Coach 8/15/2016 10/28/2016Certified Sandbo Mark Dodge City High School DCHS Assistant Head Football Coach 8/15/2016 10/28/2016Certified Culwell Kyle Dodge City High School DCHS Assistant Football Coach 8/15/2016 10/28/2016

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Certified Whitson Chris Dodge City High School DCHS Assistant Football Coach 8/15/2016 10/28/2016Certified Fergerson Dustin Dodge City High School DCHS Assistant Football Coach 8/15/2016 10/28/2016Certified Gaswick Nathan Dodge City High School DCHS Assistant Football Coach 8/15/2016 10/28/2016Certified George Marquis Dodge City High School DCHS Assistant Football Coach 8/15/2016 10/28/2016Certified Thomas Ty Dodge City High School DCHS Assistant Football Coach 8/15/2016 10/28/2016Certified O'Hair Tucker Dodge City High School DCHS Assistant Football Coach 8/15/2016 10/28/2016Certified Fleener Amanda Dodge City High School DCHS Head Volleyball Coach 8/15/2016 10/22/2016Certified Burkhard Dalton Dodge City High School DCHS Assistant Boys Soccer Coach 8/15/2016 10/27/2016Certified Martinez Mario Dodge City High School DCHS Assistant Boys Soccer Coach 8/15/2016 10/27/2016Certified Hernandez Saul Dodge City High School DCHS Head Boys Soccer Coach 8/15/2016 10/27/2016Certified Still Gilbert Dodge City High School DCHS Assistant Boys Soccer Coach 8/15/2016 10/27/2016Certified Snodgrass Kelley Dodge City High School DCHS Assistant Girls Tennis Coach 8/15/2016 10/8/2016Certified Lenz Brian Dodge City High School DCHS Head Girls Cross Country Coach 8/15/2016 10/22/2016Certified Adam Jesseb Dodge City High School DCHS Asst Girls Cross Country Coach 8/15/2016 10/22/2016Certified Mapel Jim Dodge City High School DCHS Head Girls Golf Coach 8/15/2016 10/10/2016Certified Ginther Becky Dodge City High School Dodge City High School 8/10/2016 5/24/2017Certified Yoder Daniel Dodge City High School Mentor to Trista Hopkins 8/10/2016 5/24/2017Certified Sewell Hollyann DCMS Mentor to Lewis Kemper 8/10/2016 5/24/2017Certified Adam Jesseb Dodge City High School Mentor to Matt Legg 8/10/2016 5/24/2017Certified Hoff Sarah Dodge City High School Mentor to Jose Martinez 8/10/2016 5/24/2017Certified Snodgras David Dodge City High School DCHS Head Girls Tennis Coach 8/15/2016 10/8/2016

Status Last Name First Name Location Assignment Employment Retirement None

*USD Board of Education Policy GACCA: Nepotism

Retirements

3

Unified School District 443

Dodge City, Kansas

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Minutes Board of Education August 8, 2016 – 6:00 PM Unified School District 443 Austen Board of Education Auditorium Dodge City Public Schools 1000 North Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda

Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion

2. Pledge of Allegiance President Lisa Killion

3. Roll Call

President Lisa Killion

Members present: Ryan Ausmus, Lisa Killion, Barbara Lundin, Brian Mashak, Traci Rankin, and Tammie West Members absent: Jeff Hiers

4. Adoption of the Agenda Moved – Traci Rankin Seconded – Barbara Lundin

Adopt the agenda, with the Supplemental Personnel Report, as presented.

Motion Passed 6-0

5. Approval of Bills Moved – Ryan Ausmus Seconded – Brian Mashak

The bills were reviewed by Ryan Ausmus. The Board of Education approved the bills, as presented.

Motion Passed 6-0

6. Special Presentations President Lisa Killion None

None

7. Public Hearing on the Proposed FY 2016-2017 Budget

At 6:01 PM the meeting was opened to the public for comments concerning the 2016-2017 budget. There were no comments brought before the Board of Education, and the Budget Hearing closed at 6:02 PM.

None

8. Recognition of Visitors

President Lisa Killion Tim Boulware, News Director with Western Kansas Broadcast Center thanked the Board of Education for the opportunity to broadcast the district events throughout the past year

None

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Dodge City, Kansas


9. Consent Agenda

A. Approval of Personnel Report B. Approval of Minutes for July 11, 2016

Board of Education meeting C. Approval of Minutes for July 25, 2016

Board of Education meeting D. Approval of “Fall Family Fun, Food

and Fitness” Grant Award – Linn Elementary

E. Approval of Lowe’s “Toolbox for Education” Grant Award – Soule Elementary

F. Approval of the Head Start/Early Head Start Supplemental Grant Award

G. Approval the Kansas Preschool Program Grant Application

H. Approval of the Kansas Preschool Program Grant Award

I. Approval of the Kansas Early Head Start Child Care Partnership Grant Award

J. Approval of the Kansas Early Head Start Home Visitation Grant Award

K. Approval of the Head Start/Early Head Start Ford County Grant Award

L. Approval of Staff Development and Related Services from SWPRSC for 2016-2017

Moved – Ryan Ausmus Seconded – Tammie West

The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report.

Motion Passed 6-0

10. New Business A. Curriculum and Instruction Tami Knedler, Dr. Glenn Fortmayer and Ray Wipf 1. SW Kansas Area Cooperative

District #613 (Special Education Interlocal)

John Maples and Derrick Dizmang, Asst. Directors of Special Education

The Board of Education received the report on the programs and services available in the Dodge City Public Schools through the SW Kansas Area

None – Information Item Only

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Dodge City, Kansas


Danis Sprague, Director of Special Education

Cooperative District #613.

2. Enrollment Update Assistant Superintendent for Secondary Education, Dr. Glenn Fortmayer

The Board of Education received the information on current enrollment for the 2016-2017 school year.


3. New Teacher Orientation: Introductions of Board Members

Assistant Superintendent for Elementary Education, Tami Knedler Assistant Superintendent for Secondary Education, Dr. Glenn Fortmayer

The Board of Education received the information regarding the 2016-17 New Teacher Institute, and the Board members were invited to attend the introductions at The Learning Center on Wednesday, August 10, 2016, beginning at 10:30 AM.


B. Public Information Public Information Officer, Yvonda Offerle 1. 2016-2017 Back-to-School

Convocation The Board of Education was invited to join the staff of

Dodge City USD 443 for the “Back-to-School Breakfast” and Welcome Back meetings on Monday, August 15, beginning at 7:00 AM at Dodge City High School.


2. Dodge City Alumni Association “Ring of Honor” Inductees for 2016-2017

The Board of Education received the information regarding this year’s Dodge City Alumni Association “Ring of Honor” inductees and ceremony. Mr. J.C. Riekenberg and Mr. Alan Cunningham will be inducted into the DCHS Ring of Honor on September 2, 2016.


C. Human Resources Executive Director of Human Resources, Dr. Ramona Buckner 1. Staffing Update for 2016-2017

The Board of Education received the update on staffing for the 2016-2017 school year.


D. Business and Operations Executive Director of Business and Operations, William Hammond 1. Approval of FY 2016-2017 Budget Moved – Tammie West

Seconded – Ryan Ausmus

With the requirement for the publication of a notice and a public hearing being met, the Board of Education approved the budget, as published, for FY 2016-2017. The Board further authorized the Superintendent to

Motion Passed 6-0

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Dodge City, Kansas


certify the budget,and the Clerk of the Board and the Board President to sign and file necessary budget documents.

2. Approval of Demon Field Improvements

Moved – Ryan Ausmus Seconded – Brian Mashak

The Board of Education approved the bid for Demon Field improvements, in the amount of $393,000, to be paid from the Capital Outlay fund. The Board of Education further authorized the Clerk of the Board to issue a purchase order and sign a contract, subject to review by Board Counsel.

Motion Passed 6-0

3. Approval of Bank Account to Receive Early Head Start Program Electronic Bank Transfer (EBT) Funds

Moved – Ryan Ausmus Seconded – Brian Mashak

The Board of Education approved the establishment of a bank account at Sunflower Bank to receive Electronic Bank Transfer (EBT) payments from qualifying parents for the Early Head Start program at the Bright Beginnings Early Childhood Center. The Board of Education further authorized the Board Clerk to establish the account and sign related documents, subject to review by Board Counsel.

Motion Passed 6-0

E. Superintendent’s Office Superintendent of Schools, Alan Cunningham 1. Approval of the Board of

Education Policy Updates from KASB

Moved – Tammie West Seconded – Traci Rankin

The Board of Education approved the KASB policy recommendations, as revised and presented.

Motion Passed 6-0

2. Superintendent Search Process: Timeline and Activities

Moved – Ryan Ausmus Seconded – Barbara Lundin

The Board of Education discussed and approved the timeline for the superintendent search process for Dodge City Public Schools.

Motion Passed 6-0

F. Board of Education Member District Responsibilities

1. Park and Recreation Advisory Board – Barbara Lundin (Alternates: Jay Gifford and Shawn Steiner)

2. Bright Beginnings /Head Start Policy Council – Traci Rankin 3. Special Education – Jeff Hiers, and (Alternate: Barbara Lundin) 4. Legislative – Ryan Ausmus 5. Capital Outlay – Brian Mashak & Tammie West 6. Calendar Committee – Traci Rankin


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Dodge City, Kansas


7. Review district bills prior to September 12 Board Meeting: Jeff Hiers

11.

Announcements President Lisa Killion

• August 10, 2016 – New Teacher Orientation & Introductions – The Learning Center, at 10:30 AM

• August 15, 2016 – All Staff Breakfast from 7:00 – 7:45 AM with the Back-to-School & Welcome in the DCHS Auditorium at 8:00 AM

• August 17, 2016 – First Day of Classes • August 22, 2016 – Board of Education luncheon

meeting at Miller Elementary, beginning at 12:00 Noon


12.

Items for Future Board Meetings September 12 - Review on Teacher/Mentor Program October 10 - iPad Update

13.

Executive Session

Moved – Tammie West Seconded – Traci Rankin

The Board of Education moved into Executive Session at 7:22 PM for 15 minutes for discussion of personnel matters of nonelected personnel, in order to protect the privacy of the individual(s) to be discussed; and for preliminary discussions about the acquisition of real property, in order to protect the public interest in obtaining the property at a fair price. In addition to the Board of Education members, the Executive Session included Alan Cunningham, Superintendent of Schools; Dr. Ramona Buckner, Executive Director of Human Resources; William Hammond, Executive Director of Business and Operations Dr. Ramona Buckner left executive session at 7:32 PM.

Motion Passed 6-0

Reconvene Open Session The Board returned to open session at 7:37 PM.

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Dodge City, Kansas


Return to Exective Session Moved – Tammie West Seconded – Traci Rankin

The Board of Education returned to Executive Session at 7:37 PM for 5 minutes for further preliminary discussions about the acquisition of real property, in order to protect the public interest in obtaining the property at a fair price. In addition to the Board of Education members, the Executive Session included Alan Cunningham, Superintendent of Schools; and William Hammond, Executive Director of Business and Operations

Reconvene Open Session The Board returned to open session at 7:42 PM.

14.

Adjourn Meeting Moved – Tammie West Seconded – Traci Rankin

Adjourned the Board meeting at 7:58 PM. Motion Passed 6-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, August 22, 2016. ___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

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Dodge City, Kansas

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Special Meeting Minutes Board of Education August 15, 2016 – 5:30 PM Unified School District 443 Austen Board Room Dodge City Public Schools 1000 N. 2nd Avenue Ford County, Kansas Dodge City, Kansas

Agenda Item No. Item Person(s) Motion or Activity Action Taken


2. Roll Call President Lisa Killion Members present: Ryan Ausmus, Jeff Hiers, Lisa Killion,

Barbara Lundin, Brian Mashak, Traci Rankin, and Tammie West Members absent: None

3.

Superintendent Succession and Transition Information

Alan Cunningham, Superintendent of Schools

The Board of Education received information on superintendent succession and transition plans.

None

4. Budget 101: Planning and Development of the Annual District Budget

William Hammond, Executive Director of Business and Operations

The Board of Education received information on the planning and development of the annual district budget.

None

5. Adjourn Moved – Tamie West Seconded – Ryan Ausmus


These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, August 22, 2016.

________________________________________________ ________________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

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Dodge City, Kansas

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Special Meeting Minutes Board of Education August 17, 2016 – 12:00 PM Unified School District 443 Austen Board Room Dodge City Public Schools 1000 N. 2nd Avenue Ford County, Kansas Dodge City, Kansas

Agenda Item No. Item Person(s) Motion or Activity Action Taken


2. Roll Call President Lisa Killion Members present: Ryan Ausmus, Jeff Hiers, Lisa Killion,

Barbara Lundin, Traci Rankin, and Tammie West (joined by speaker phone) Members absent: Brian Mashak

3. Approval of Resolution 20160817 for the Sale of the DCHS Building Trades House

William Hammond, Executive Director of Business and Operations and Brian Delzeit, Coldwell Banker Realtors Moved – Ryan Ausmus Seconded – Traci Rankin

The Board of Education approved Resolution 20160817 for the sale of the DCHS Building Trades House located at 10586 W. Briarwood Drive to Jose Daniel Rios-Rojo, for the sum of $205,000.

Motion Passed 6-0

4. Adjourn Moved – Tammie West Seconded – Ryan Ausmus


These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, August 22, 2016.

________________________________________________ ________________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

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O:\AAClerk of the Board\BOE Agendas\2016-17\20160822 Agenda\20160822 Computer Purchase.docx 8/16/16

Board of Education Dodge City Public Schools

Date: August 22, 2016 Subject: Computer Replacement for Labs at DCHS, CMS,

and DCMS Initiated By: Ray Wipf, Executive Director of Information Management

Attachments: None

Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Computer-based applications available for students and staff continue to become more and more robust. As a result, computer requirements must continually be enhanced to successfully deliver necessary applications. CURRENT CONSIDERATIONS: As part of the Replacement Cycle, staff is recommending the purchase of 450 Dell computers for DCHS, CMS, and DCMS computer labs. The machines will replace equipment that is 6 years old or older. The machines being considered are configured to handle the most current standards of applications used by the schools at this point, with room to grow. The life expectancy for the machines is at least 8 years. The machines are configured with 8 GB RAM, i7 Intel QAUD Core-3.4 GHz Processor, and a SSD (Solid State) 500GB Drive. These meet or exceed the specifications set forth for the PITSCO hands-on STEM (science, technology, engineering, and mathematics) program utilized in the middle level Tech. Ed. and Life Skills classes. The Business Office sent bids to several vendors. Two bids were received, with the lowest bid being from Sterling Computers, Inc., in the amount of $424,287. Dell, Inc. submitted a bid as well in the amount of $448,146. FINANCIAL CONSIDERATIONS: The total cost for this computer purchase is $424,287. Funds are available from the current year Technology accounts. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of 450 Dell computers from Sterling Computers in the amount of $424,287, to be paid from the current year Technology Accounts. RECOMMENDED ACTION:

Approval Information Discussion

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Board of Education Dodge City Public Schools

Date: August 22, 2016

Subject: Health Benefit Plan and Premium for 2016-17

Initiated By: Ramona Buckner, Executive Director of Human Resources

Attachments: Benefits and Premium Rates for the 2016-2017 Plan

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Article 6 of the Negotiated Agreement between Dodge City National Education Association and the USD 443 Board of Education states, “The insurance benefits will be provided by companies selected by Dodge City NEA, after consultation with representatives of all employment areas within the District, and approved by the Board.” The school district provides a partially self-funded health benefit plan, currently utilizing Meritain Health as Third Party Administrator. District health benefits are available to eligible employees, as identified by current Affordable Care Act (ACA) guidelines. CURRENT CONSIDERATIONS: Each year at this time, it is the responsibility of the USD 443 Health Benefit Committee, with input received from Brent and Brian Hillier, Benefit Health Advisor Group representatives for USD 443, to review the Health Benefit program and recommend rate and/or plan changes to the USD 443 Board of Education. The Health Benefit Plan year is from October 1, 2016 through September 30, 2017. There was only one change in the plan document from the prior year. New language was added that reads, “Any Employee who regularly works 30 or more Hours of Service per week over the regular school year and is eligible for coverage under this Plan, may continue coverage under this Plan if the Employee works during the summer break and does not average 30 or more Hours of Service per week.” The purpose of this change is to not let employees’ willingness to help the district during the summer months cause a loss of insurance eligibility due to fewer hours being worked per week. FINANCIAL CONSIDERATIONS: Rates and coverages remain the same as the previous year. There are no additional financial considerations. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the USD 443 Health Benefit Committee recommendation for premium costs/benefits for the 2016-17 plan year.

Approval Information Discussion

13

Summary of USD #443 Health Insurance Plans 2016-17

USD #443 carries a partially self-funded plan. We currently work with Benefit Health Advisors and Meritain Health to manage our plan and process our claims. We offer 3 plans to all full-time employees. Plan I Plan II Plan III Deductibles $850 (individual) $1250 (individual) $1400 (individual) $1700 (family) $2500 (family) $2800 (family) Out of Pocket Maximums $3000 (individual) $3500 (individual) $4000 (individual) $6000 (family) $7000 (family) $8000 (family) $30 co-pay office visits $30 co-pay on office visits $30 co-pay on office visits 50 / 50 share coverage on 80% coverage after deductible 80% coverage after deductible expenses – 100% coverage is met – 100% coverage when is met – 100% coverage when when out of pocket limit out of pocket limit is met out of pocket limit is met is met Rx Drug Card Program – same for all plans $20 co-pay on generic drugs $50 co-pay on preferred drug $90 co-pay on non-preferred drugs

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Premiums are on the table below –

Costs (per month): Plan I Plan II Plan III Dental only Employee 1383 963 753.75 67 Employee & Spouse 2764 1924 1504 138 Employee & Children 2490 1731 1352 138 Family 3047 2116 1653 138 In the following table, you will find the number of participants currently enrolled in each plan. Current Number of Participants: Plan I Plan II Plan III Dental only Employee 4 14 422 0 Employee & Spouse 0 0 23 0 Employee & Children 0 0 9 0 Family 0 1 55 1 The insurance committee recommends the following for the 2016-17 plan year:

• Continue our contract with EBU (Standard Life) for our Specific/Aggregate coverage • Continue with Meritain as out Third Party Administrator to process claims • Continue with WPPA and Aetna Choice as our Networks • No changes to be made to the Benefit Plan • No changes to be made in the premium structure

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02131-01 1

SUMMARY OF MATERIAL MODIFICATION AND

AMENDMENT # 1 TO THE

UNIFIED SCHOOL DISTRICT #443 AND AFFILIATES EMPLOYEE BENEFIT PLAN

GROUP NO. 02131 This Summary of Material Modification and Amendment describes changes to the Unified School District #443 and Affiliates Employee Benefit Plan effective May 1, 2016. These changes are effective as of October 1, 2016 and will remain in effect until amended in writing by the Plan Administrator. This document should be read carefully and attached to the Plan Document and Summary Plan Description. Please contact the Plan Administrator identified in the Summary Plan Description if you have any questions regarding the changes described in this Summary of Material Modification.

Unified School District #443 and Affiliates (the “Plan Sponsor”) is amending the Unified School District #443 and Affiliates Employee Benefit Plan (the “Plan”) as follows: 1. The second paragraph under the General Overview of the Plan section is hereby deleted and not

replaced. 2. The Employee Eligibility section under the Eligibility for Participation is hereby deleted and replaced as

follows:

ELIGIBILITY FOR PARTICIPATION Employee Eligibility An Employee of the Employer who regularly works 30 or more Hours of Service per week or a half-time teacher who regularly works 15 or more Hours of Service per week will be eligible to enroll for coverage under this Plan once he/she completes a waiting period of 32 days of employment from the date he or she completes at least one hour of service with the Employer. Includes Seasonal Employees. Participation in the Plan will begin as of the first day of the month following completion of the waiting period provided all required election and enrollment forms are properly submitted to the Plan Administrator.

Any Employee who regularly works 30 or more Hours of Service per week over the regular school year and is eligible for coverage under this Plan, may continue coverage under this Plan if the Employee works during the summer break and does not average 30 or more Hours of Service per week.

You are not eligible to participate in the Plan if you are a leased employee, an independent contractor or a person performing services pursuant to a contract under which you are designated an independent contractor (regardless of whether you might later be deemed a common law employee by a court or governmental agency).

Determining Full-Time Employee Status for Ongoing Employees: In determining whether an Ongoing Employee is classified as a Full-Time Employee the Employer has set forth a Standard Measurement Period of 12 months followed by a Standard Stability Period of 12 months. If during the Standard Measurement Period, the Ongoing Employee is determined to be a Full-Time Employee, the Plan will have a 61-day Administrative Period to notify the Employee of his or her eligibility (and the eligibility of the Employee’s eligible Dependents) to enroll in the Plan and to complete the enrollment process. An Employee who has been determined to be a Full-Time Employee during his or her Measurement Period will be offered coverage that is effective as of the first day of the Employee’s Stability Period (and coverage will be added to such Full-Time Employee’s eligible Dependents).

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02131-01 2

Determining Full-Time Employee Status for New Variable Hour, Seasonal, or Part-Time Employees: In determining whether a new Variable Hour, Seasonal, or Part-Time Employee will be considered as a Full-Time Employee during the Initial Stability Period, the Employer has set forth an Initial Measurement Period of 12 months followed by an Initial Stability Period of 12 months. If during the Initial Measurement Period, the Employee is determined to be a Full-Time Employee, the Plan will have a 1 month period beginning after the Initial Measurement Period to notify the Employee of his or her eligibility to enroll in the plan and to complete the enrollment process (and the eligibility of the Employee’s eligible Dependents).

An Employee who has been determined to be a Full-Time Employee during his or her Measurement Period will be offered coverage that is effective as of the first day of the Employee’s Stability Period (and coverage will be added to such Full-Time Employee’s eligible Dependents). Notwithstanding any other provision to the contrary, the combined length of the Initial Measurement Period and the Administrative Period for a New Employee who is a Part-Time or Variable Hour or Seasonal Employee may not extend beyond the last day of the first calendar month beginning on or after the first anniversary of the date the Employee completes at least one Hour of Service with the Employer.

Material Change in Position or Employment Status for New Variable Hour, Seasonal, or Part-Time Employee: An Employee who, during his or her Initial Measurement Period, experiences a material change in position or employment status that results in the Employee becoming reasonably expected to work at least 30 Hours of Service per week for the Employer will be treated as a Full-Time Employee to whom coverage under the Plan will be offered to the Employee and his or her eligible Dependents beginning on the earlier of:

(1) The fourth full calendar month following the change in employment status; or (2) The first day of the Initial Stability Period (but only if the Employee averaged at least 30 Hours of

Service per week during the Initial Measurement Period).

3. Letter (a) under number (3) – Acquisition of a New Dependent of the Special Enrollment Event section under Eligibility for Participation is hereby deleted and replaced with the following:

ELIGIBILITY FOR PARTICIPATION

Special Enrollment Event

(3) Acquisition of a New Dependent. If you acquire a new Dependent as a result of marriage, birth,

adoption or placement for adoption, you may be able to enroll for coverage under this Plan for yourself and your Dependents. You must submit the appropriate election and enrollment forms to the Plan Administrator within 31 days after the date you acquire such Dependent.

Coverage becomes effective for a Dependent Child who is born after the date your coverage becomes effective as of such child’s date of birth provided you complete and submit the required election and enrollment forms (including a payroll deduction authorization, if applicable) within 31 days after the child’s birth. Failure to enroll in the Plan, if required, within the 31 day described above will result in no coverage under the Plan.

4. The Subrogation, Third-Party Recovery and Reimbursement section of the Plan is hereby deleted and

replaced as shown in Exhibit A. 5. The terms Administrative Period, Full-Time Employee and Initial Stability Period under the Definitions

section are hereby deleted and replaced as follows:

Administrative Period means the optional period, during which an Employer can determine which Employees are Full-Time Employees, notify and enroll eligible Employees in coverage, etc. (similar to an open enrollment period). This period cannot be longer than 90 days and cannot be used to reduce or lengthen the Measurement or Stability Periods. The Administrative Period includes all periods, other than the Initial Measurement Period, between the day he or she completes at least one Hour of Service with the Employer of a New Employee who is a Part-Time or Variable Hour or Seasonal Employee and the first day of the Employee’s Initial Stability Period.

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Full-Time Employee means for a New Employee, an Employee who upon hiring is reasonably expected to work, on average, at least 30 Hours of Service per week and who is not a Seasonal Employee. A Full-Time Employee (and his or her eligible Dependents) must be offered coverage no later than 90 days from the day he or she completes at least one Hour of Service with the Employer (or at the end of the waiting period). For an Ongoing Employee, it is defined to mean an Employee who has been determined during the Measurement Period to average at least 30 Hours of Service per week. Initial Stability Period means the Stability Period New Employees must satisfy if a New Employee who is a Part-Time or Variable Hour or Seasonal Employee is determined to average less than 30 Hours of Service per week during his or her Initial Measurement Period. The Initial Stability Period must not be more than one month longer than the Initial Measurement Period and must not exceed the remainder of the first entire Standard Measurement Period (plus Administrative Period) for which the Employee has been employed. If a New Employee who is a Part-Time or Variable Hour or Seasonal Employee is determined to average at least 30 Hours of Service per week during the Initial Measurement Period, the Initial Stability Period must be a period of at least 6 consecutive calendar months and no shorter in duration than the Initial Measurement Period.

All other provisions of this Plan shall remain unchanged. In Witness Whereof, Unified School District #443 and Affiliates has caused this Amendment to take effect, be attached to, and form a part of their Employee Benefit Plan.

____________________________________________ __________________________________ Authorized Signature Date Title ____________________________________________ __________________________________ Witness Date Title

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EXHIBIT A

SUBROGATION, THIRD-PARTY RECOVERY AND REIMBURSEMENT

Payment Condition (1) The Plan, in its sole discretion, may elect to conditionally advance payment of benefits in those situations

where an Injury, Illness, disease or disability is caused in whole or in part by, or results from the acts or omissions of you and/or your Dependents, plan beneficiaries and/or their Dependents, beneficiaries, estate, heirs, guardian, personal representative, or assigns (collectively referred to hereinafter in this section as “Covered Person”) or a third party, where any party besides the Plan may be responsible for expenses arising from an incident, and/or other insurance or other funds are available, including but not limited to no-fault, uninsured motorist, underinsured motorist, medical payment provisions, third party assets, third party insurance, and/or guarantor(s) of a third party (collectively “Coverage”).

(2) The Covered Person, his or her attorney, and/or legal guardian of a minor or incapacitated individual agrees that acceptance of the Plan’s conditional payment of medical benefits is constructive notice of these provisions in their entirety and agrees to maintain 100% of the Plan’s conditional payment of benefits or the full extent of payment from any one or combination of first and third party sources in trust, without disruption except for reimbursement to the Plan or the Plan’s assignee. By accepting benefits the Covered Person agrees the Plan shall have an equitable lien on any funds received by the Covered Person and/or their attorney from any source and said funds shall be held in trust until such time as the obligations under this provision are fully satisfied. The Covered Person agrees to include the Plan’s name as a co-payee on any and all settlement drafts. Further, by accepting benefits the Covered Person understands that any recovery obtained pursuant to this section is an asset of the Plan to the extent of the amount of benefits paid by the Plan and that the Covered Person shall be a trustee over those Plan assets.

(3) In the event a Covered Person settles, recovers or is reimbursed by any Coverage, the Covered Person agrees to reimburse the Plan for all benefits paid or that will be paid by the Plan on behalf of the Covered Person. If the Covered Person fails to reimburse the Plan out of any judgment or settlement received, the Covered Person will be responsible for any and all expenses (fees and costs) associated with the Plan’s attempt to recover such money.

(4) If there is more than one party responsible for charges paid by the Plan, or may be responsible for charges paid by the Plan, the Plan will not be required to select a particular party from whom reimbursement is due. Furthermore, unallocated settlement funds meant to compensate multiple injured parties of which the Covered Person is/are only one or a few, that unallocated settlement fund is considered designated as an “identifiable” fund from which the Plan may seek reimbursement.

Subrogation (1) As a condition to participating in and receiving benefits under this Plan, the Covered Person agrees to assign

to the Plan the right to subrogate and pursue any and all claims, causes of action or rights that may arise against any person, corporation or entity and to any Coverage to which the Covered Person is entitled, regardless of how classified or characterized, at the Plan’s discretion, if the Covered Person fails to so pursue such rights or action.

(2) If a Covered Person receives or becomes entitled to receive benefits, an automatic equitable lien attaches in favor of the Plan to any claim, which any Covered Person may have against any Coverage and/or party causing the Illness or Injury to the extent of such conditional payment by the Plan plus reasonable costs of collection. The Covered Person is obligated to notify the Plan or its authorized representative of any settlement prior to finalization of the settlement, execution of a release, or receipt of applicable funds. The Covered Person is also obligated to hold any and all funds so received in trust on the Plan’s behalf and function as a trustee as it applies to those funds until the Plan’s rights described herein are honored and the Plan is reimbursed.

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(3) The Plan may, at its discretion, in its own name or in the name of the Covered Person, commence a proceeding or pursue a claim against any party or Coverage for the recovery of all damages to the full extent of the value of any such benefits or conditional payments advanced by the Plan.

(4) The Covered Person authorizes the Plan to pursue, sue, compromise and/or settle any such claims in the Covered Persons and/or the Plan’s name and agrees to fully cooperate with the Plan in the prosecution of any such claims if the Covered Person fails to file a claim or pursue damages against:

(a) The responsible party, its insurer or any other source on behalf of that party;

(b) Any first party insurance through medical payment coverage, personal injury protection, no-fault coverage, uninsured or underinsured motorist coverage;

(c) Any policy of insurance from any insurance company or guarantor of a third party;

(d) Workers’ Compensation or other liability insurance company; or

(e) Any other source, including but not limited to crime victim restitution funds, any medical, disability or other benefit payments and school insurance coverage.

The Covered Person assigns all rights to the Plan or its assignee to pursue a claim and the recovery of all expenses from any and all sources listed above.

Right of Reimbursement (1) The Plan shall be entitled to recover 100% of the benefits paid, without deduction for attorneys’ fees and costs

or application of the common fund doctrine, make whole doctrine, or any other similar legal theory, without regard to whether the Covered Person is fully compensated by his or her recovery from all sources. The Plan shall have an equitable lien which supersedes all common law or statutory rules, doctrines, and laws of any State prohibiting assignment of rights which interferes with or compromises in any way the Plan’s equitable lien and right to reimbursement. The obligation to reimburse the Plan in full exists regardless of how the judgment or settlement is classified and whether or not the judgment or settlement specifically designates the recovery or a portion of it as including medical, disability, or other expenses. If the Covered Persons’ recovery is less than the benefits paid, then the Plan is entitled to be paid all of the recovery achieved. Any funds received by the Covered Person are deemed held in constructive trust and should not be dissipated or disbursed until such time as the Covered Person’s obligation to reimburse the Plan has been satisfied in accordance with these provisions. The Covered Person is also obligated to hold any and all funds so received in trust on the Plan’s behalf and function as a trustee as it applies to those funds until the Plan’s rights described herein are honored and the Plan is reimbursed.

(2) No court costs, experts’ fees, attorneys’ fees, filing fees, or other costs or expenses of litigation may be deducted from the Plan’s recovery without the prior, express written consent of the Plan.

(3) The Plan’s right of subrogation and reimbursement will not be reduced or affected as a result of any fault or claim on the part of the Covered Person, whether under the doctrines of causation, comparative fault or contributory negligence, or other similar doctrine in law. Accordingly, any lien reduction statutes, which attempt to apply such laws and reduce a subrogating Plan’s recovery will not be applicable to the Plan and will not reduce the Plan’s reimbursement rights.

(4) These rights of subrogation and reimbursement shall apply without regard to whether any separate written acknowledgment of these rights is required by the Plan and signed by the Covered Person.

(5) This provision shall not limit any other remedies of the Plan provided by law. These rights of subrogation and reimbursement shall apply without regard to the location of the event that led to or caused the applicable Illness, Injury, Disease or disability.

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Covered Person is a Trustee Over Plan Assets (1) Any Covered Person who receives benefits and is therefore subject to the terms of this section is hereby

deemed a recipient and holder of Plan assets and is therefore deemed a trustee of the Plan solely as it relates to possession of any funds which may be owed to the Plan as a result of any settlement, judgment or recovery through any other means arising from any Injury or Accident. By virtue of this status, the Covered Person understands that he/she is required to:

(a) Notify the Plan or its authorized representative of any settlement prior to finalization of the settlement, execution of a release, or receipt of applicable funds;

(b) Instruct his/her attorney to ensure that the Plan and/or its authorized representative is included as a payee on all settlement drafts;

(c) In circumstances where the Covered Person is not represented by an attorney, instruct the insurance company or any third party from whom the Covered Person obtains a settlement, judgment or other source of Coverage to include the Plan or its authorized representative as a payee on the settlement draft; and,

(d) Hold any and all funds so received in trust, on the Plan’s behalf, and function as a trustee as it applies to those funds, until the Plan’s rights described herein are honored and the Plan is reimbursed.

(2) To the extent the Covered Person disputes this obligation to the Plan under this section, the Covered Person or any of its agents or representatives is also required to hold any/all settlement funds, including the entire settlement if the settlement is less than the Plan’s interests, and without reduction in consideration of attorneys’ fees, for which he/she exercises control, in an account segregated from their general accounts or general assets until such time as the dispute is resolved.

(3) No Covered Person, beneficiary, or the agents or representatives thereof, exercising control over plan assets and incurring trustee responsibility in accordance with this section will have any authority to accept any reduction of the Plan’s interest on the Plan’s behalf.

Excess Insurance If at the time of Injury, Illness, disease or disability, there is available or potentially available any coverage (including but not limited to coverage resulting from a judgment at law or settlements), the benefits under this Plan shall apply only as an excess over such other sources of coverage, except as otherwise provided for under the Plan’s “Coordination of Benefits” section.

The Plan’s benefits shall be excess to any of the following:

(1) The responsible party, its insurer or any other source on behalf of that party;

(2) Any first party insurance through medical payment coverage, personal injury protection, no-fault coverage, uninsured or underinsured motorist coverage;

(3) Any policy of insurance from any insurance company or guarantor of a third party;

(4) Workers’ Compensation or other liability insurance company; or

(5) Any other source, including but not limited to crime victim restitution funds, any medical, disability or other benefit payments and school insurance coverage.

Separation of Funds Benefits paid by the Plan, funds recovered by the Covered Person and funds held in trust over which the Plan has an equitable lien exist separately from the property and estate of the Covered Person, such that the death of the Covered Person or filing of bankruptcy by the Covered Person, will not affect the Plan’s equitable lien, the funds over which the Plan has a lien or the Plan’s right to subrogation and reimbursement.

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Wrongful Death In the event that the Covered Person dies as a result of his or her Injuries and a wrongful death or survivor claim is asserted against a third party or any Coverage, the Plan’s subrogation and reimbursement rights shall still apply, and the entity pursuing said claim shall honor and enforce these Plan rights and terms by which benefits are paid on behalf of the Covered Person(s) and all others that benefit from such payment.

Obligations (1) It is the Covered Person’s obligation at all times, both prior to and after payment of medical benefits by the

Plan:

(a) To cooperate with the Plan or any representatives of the Plan, in protecting its rights, including discovery, attending depositions and cooperating in trial to preserve the Plan’s rights;

(b) To provide the Plan with pertinent information regarding the Illness, disease, disability or Injury, including Accident reports, settlement information and any other requested additional information;

(c) To take such action and execute such documents as the Plan may require to facilitate enforcement of its subrogation and reimbursement rights;

(d) To do nothing to prejudice the Plan's rights of subrogation and reimbursement;

(e) To promptly reimburse the Plan when a recovery through settlement, judgment, award or other payment is received;

(f) To notify the Plan or its authorized representative of any settlement prior to finalization of the settlement;

(g) To not settle or release, without the prior consent of the Plan, any claim to the extent that the Covered Person may have against any responsible party or coverage;

(h) To instruct his/her attorney to ensure that the Plan or its authorized representative is included as a payee on any settlement draft;

(i) In circumstances where the Covered Person is not represented by an attorney, instruct the insurance company or any third party from whom the Covered Person obtains a settlement to include the Plan or its authorized representative as a payee on the settlement draft; and

(j) To make good faith efforts to prevent disbursement of settlement funds until such time as any dispute between the Plan and Covered Person over settlement funds is resolved.

(2) If the Covered Person and/or his or her attorney fails to reimburse the Plan for all benefits paid or to be paid, as a result of said Injury or condition, out of any proceeds, judgment or settlement received, the Covered Person will be responsible for any and all expenses (whether fees or costs) associated with the Plan’s attempt to recover such money from the Covered Person.

(3) The Plan’s rights to reimbursement and/or subrogation are in no way dependent upon the Covered Persons’ cooperation or adherence to these terms.

Offset If timely repayment is not made, or the Covered Person and/or his or her attorney fails to comply with any of the requirements of the Plan, the Plan has the right, in addition to any other lawful means of recovery, to deduct the value of the Covered Person’s amount owed to the Plan. To do this, the Plan may refuse payment of any future medical benefits and any funds or payments due under this Plan on behalf of the Covered Person in an amount equivalent to any outstanding amounts owed by the Covered Person to the Plan. This provision applies even if the Covered Person has disbursed settlement funds.

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Minor Status (1) In the event the Covered Person is a minor as that term is defined by applicable law, the minor’s parents or

court-appointed guardian shall cooperate in any and all actions by the Plan to seek and obtain requisite court approval to bind the minor and his or her estate insofar as these subrogation and reimbursement provisions are concerned.

(2) If the minor’s parents or court-appointed guardian fail to take such action, the Plan shall have no obligation to advance payment of medical benefits on behalf of the minor. Any court costs or legal fees associated with obtaining such approval shall be paid by the minor’s parents or court-appointed guardian.

Language Interpretation The Plan Sponsor retains sole, full and final discretionary authority to construe and interpret the language of this provision, to determine all questions of fact and law arising under this provision and to administer the Plan’s subrogation and reimbursement rights.

Severability In the event that any section of this provision is considered invalid or illegal for any reason, said invalidity or illegality shall not affect the remaining sections of this provision and Plan. The section shall be fully severable. The Plan shall be construed and enforced as if such invalid or illegal sections had never been inserted in the Plan.

Notwithstanding anything contained herein to the contrary, to the extent this Plan is not governed by ERISA, the Plan’s right to subrogation and reimbursement may be subject to applicable State subrogation laws.

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KANSAS OPEN MEETINGS LAW

(Sample Motions for Executive Session)

Madam President, I move that we go into executive session (fill in subject) in

order to (fill in justification), and that we return to open session in this room at (fill in

the time).

SUBJECT

To discuss personnel matters of non-elected personnel To discuss matters affecting a student(s) To discuss confidential financial data or trade secrets of a business For consultation with our attorney on a matter protected by the attorney-client privilege To discuss negotiations To have preliminary discussions about the acquisition of real property Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school

JUSTIFICATION

Protect the privacy interests of the individual(s) to be discussed Protect the privacy interests of the business to be discussed Protect the interests of the business to be discussed Protect the privilege and the board’s position in (litigation, potential litigation, administrative proceedings, etc.) Protect the public interest in negotiating a fair and equitable contract Protect the public interest in obtaining the property at a fair price To ensure the security of the school, its buildings, and/or its information system is not jeopardized

Our Mission…To prepare our students to be capable, contributing participants in a changing world.

ford county, kansas agenda · 22/08/2016 · miller elementary 1100 avenue g 1. call to order 2....

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